Dec 05, 2022 Town Council

[00:00:02]

IT IS 4:00 ON DECEMBER 5TH.

[CLOSED EXECUTIVE SESSION (4:00 P.M.)]

WE'RE GOING TO BE REVIEWING ONE ITEM.

IT'S SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT OF DUTIES OF A PUBLIC OFFICER, EMPLOYEE, ITS TOWN MANAGER AND TOWN JUDGE.

IN ATTENDANCE TODAY.

WE'RE MISSING ONE PERSON.

CHANDRIKA DASGUPTA IS NOT IN TODAY, BUT EVERYONE ELSE ON COUNCIL'S HERE.

AND WITH THAT, LET'S GO UPSTAIRS TO EXECUTIVE SESSION.

OK. WE CLOSED EXECUTIVE SESSION OVER AT 4:31 AND WE ARE ABOUT TO GO INTO WORK SESSION.

[WORK SESSION – (4:30 P.M.)]

TROY. YES, MAYOR, COUNCIL.

THIS IS A FOLLOW UP FROM THE OCTOBER 3RD MEETING.

AS YOU GUYS RECALL, WE TALKED A LITTLE BIT ABOUT MASTER PLANNING IN THAT MEETING, AND ONE OF THE FOLLOW UPS WAS FOR BENNETT PARTNERS AND THE HEAD OF SCHOOL, SEAN WILSON, TO GET TOGETHER AND GIVE HIM AN UPDATE ON KIND OF THE HISTORICAL PERSPECTIVE OF MASTER PLANNING ON THE CAMPUS.

AND SO WE'VE DONE THAT AND WE'VE CREATED OUT OF THAT MEETING, WE CREATED SEVERAL SCENARIOS WHICH THEY'RE GOING TO PRESENT TONIGHT.

AND MR. BENNETT WITH BENNETT PARTNERS WILL ALSO GIVE YOU KIND OF A BRIEF HISTORY OF WHAT THEY'VE WORKED ON OVER THE PAST SEVERAL YEARS AS WELL.

SO I'LL TURN IT OVER TO MICHAEL BENNETT AND LET HIM PULL UP HIS SLIDE.

AND JASON, I THINK YOU'VE GOT A SLIDE TO PULL UP.

GOOD AFTERNOON, GUYS.

I OBVIOUSLY DIDN'T GET THE MEMO ON THE CLOTHES TODAY, SO APOLOGIES FOR THAT.

NO, I'M PRIVILEGED TO HAVE BEEN WORKING WITH YOU GUYS FOR A LITTLE OVER 20 YEARS ON DIFFERENT PROJECTS HERE, STARTING WHEN I WAS IN NEW YORK AND WE WON A COMPETITION AGAINST A COUPLE OF OTHER ARCHITECTS TO DO WORK FOR YOU.

SO WE DID THE FIRST PHASE AND DID THE FIRST MASTER PLAN WAY BACK WHEN.

SO THIS FIRST IMAGE THAT WE'RE GOING TO FLIP TO HERE IN A SECOND.

AM I CONTROLLING THIS? I GUESS I AM, AREN'T I? I DIDN'T SEE IT SITTING THERE.

THIS WAS OUR VERY FIRST MASTER PLAN THAT WE DID WAY BACK THEN.

IT WILL LOOK VERY FAMILIAR TO YOU.

AND WE'VE DONE THEN MAYBE, I DON'T KNOW, A HALF DOZEN UPDATES OF DIFFERENT SORTS, DEPENDING ON THE NEEDS AND THE REQUESTS.

AND SO THIS INITIAL PLAN LOOKED AT BUILDING AROUND THE CREST OF THE HILL, BUT IT ALSO LOOKED AT HAVING NOT ONLY A A LOWER SCHOOL, MIDDLE SCHOOL AND AN UPPER SCHOOL, BUT IT ALSO LOOKED IN THIS CASE OF HAVING THE TOWN OFFICES IN THAT SAME LOCATION.

THAT WAS THE ORIGINAL IDEA.

AND THE ENROLLMENT WAS MUCH LOWER ACTUALLY THAN IT IS TODAY.

I THINK WHEN WE STARTED, THE POPULATION OF WESTLAKE WAS SOME 240 PEOPLE OR SOMETHING LIKE THAT.

SO A LOT'S CHANGED AND WE'VE BEEN THERE WITH YOU AND HAVE BEEN PLEASED TO BE THERE WITH YOU, TO GET YOU THROUGH, GET YOU THROUGH THESE VARIOUS THINGS.

BUT THIS PLAN LOOKED AT AT CREATING AN ENVIRONMENT WHERE THE KIDS WERE IN TOUCH WITH NATURE, THE KIDS WERE IN TOUCH WITH WHAT IT MEANS TO BE IN WESTLAKE, TEXAS, WHICH MEANT PRESERVING A LOT OF THE TREES.

SO WE TRIED TO PRESERVE EVERY TREE THAT WE COULD.

IT ALSO LOOKED AT BREAKING THE BUILDINGS UP INTO SMALLER PIECES AND NOT LIKE THE GIANT, THE GIANT FACILITIES THAT YOU SEE IN A LOT OF A LOT OF HIGH SCHOOLS OR NOT ONLY HIGH SCHOOL SCHOOLS AROUND GENERALLY, IT LOOKED AT OTHER PRINCIPLES LIKE MAKING SURE EVERY STUDENT HAD ACCESS TO LIGHT.

AND SO YOU'LL SEE IN ALL THE SUBSEQUENT PHASES THAT WE'VE DONE, GETTING LIGHT INTO THOSE SPACES IS AN IMPORTANT THING.

AND THEN THERE WERE OTHER CRITERIA THAT WERE GIVEN TO US.

ONE IS THAT WE WANTED TO KEEP THE CLASS SIZES SMALL, AND SO MEMORY SERVES ME CORRECT.

WE HAD ONE TEACHER PER 22 STUDENTS PROGRAMED FOR THIS, BUT IT ALSO LOOKED AT RECOGNIZING THAT YOU WERE GOING TO GROW PLACES THAT YOU COULD GROW.

WE DID NOT ASSIST YOU IN THE SELECTION OF THE SITE.

THAT WAS DONE WAY BEFORE WE GOT HERE.

WE WISH IT HAD BEEN BIGGER AND EVERY MASTER PLAN THAT WE'VE SUBSEQUENTLY DONE, WE WISH YOU HAD MORE SPACE THAN YOU HAVE TODAY.

BUT AS YOU ALL WELL KNOW, THERE'S ONLY SO MUCH REAL ESTATE THAT EXISTS IN THE WORLD.

AND SO WE'VE CONTINUED TO TRY TO WORK WITH WHAT WE HAD.

YOU SEE THERE ON THE LEFT HAND SIDE, KIND OF A BACKGROUND OF WHAT WE'VE DONE OVER THE YEARS.

I'LL SAY ONE OF THE THINGS TOO THAT DIFFERENTIATED THAT FIRST PHASE FROM THE LATER PHASES WAS BUDGET ON THE PROJECTS.

WE'VE, BUILT THE SPACE AS YOU NEEDED WITH THE MONEY THAT YOU HAD, BUT THEY DIDN'T ALWAYS COMPARE TO WHAT WE ORIGINALLY DID BECAUSE THE BUDGETS WERE DIFFERENT.

AND SO, BUT THIS REFLECTS THIS PLAN REFLECTS SOME WORK THAT WE DID FOR YOU.

REALLY IT WAS MORE RELATIVE TO SPORTS FIELDS AND THAT SORT OF STUFF.

LOOKING AT WHAT YOU WOULD NEED FOR LAND AND MAYBE HAVING MORE SPORTS ASSOCIATED WITH THE SCHOOL.

AND THIS WORK WAS DONE BACK IN 2021.

[00:05:03]

AND AGAIN, ALL THESE MASTER PLANS THAT WE'VE DONE WERE, WERE PREDICATED ON ON ASKING US TO SOLVE DIFFERENT PROBLEMS, WHETHER IT BE RAPID GROWTH OF WESTLAKE AND HOW TO ACCOMMODATE MORE KIDS IN THE FACILITY OR AS I MENTIONED SPORTS OR VARIOUS OTHER THINGS. SO IT WAS GOOD FOR US TO HAVE THE OPPORTUNITY TO GET WITH SEAN AND UNDERSTAND WHAT HIS VIEWPOINT WAS, WHAT HIS.

AND I THINK WE'VE WORKED FOR PROBABLY FOUR OR MAYBE FIVE HEADS OF SCHOOL IN THAT PROCESS.

AND SO, AND EACH ONE OF THEM HAS KIND OF A DIFFERENT IDEA ABOUT HOW THINGS SHOULD BE DONE AND AND HOW THEY WANT TO DO IT.

SO IT WAS GOOD TO BE ABLE TO GET WITH SEAN AND TALK ABOUT HIS PRIORITIES.

AND WE'VE HAD A SERIES OF GOOD SESSIONS WITH HIM AND REALLY HAVE COME UP WITH SEVERAL OPTIONS THAT EMILY GILMORE FROM MY OFFICE IS GOING TO HELP ME WALK THROUGH NOW.

THANK YOU. SO A COUPLE OF THE OTHER THINGS LIKE MICHAEL TOUCHED ON THAT WE HAD LOOKED AT MOST RECENTLY BACK IN 2020 AND 2021.

ONE OF THE SPECIFIC GOALS THAT WE WERE ASKED TO EVALUATE AT THAT TIME, LIKE MICHAEL MENTIONED, WAS RELATED TO AVAILABLE LAND AS IT RELATES TO ATHLETIC FIELDS.

SO AT THAT TIME, WE DID LOOK MORE SPECIFICALLY AT TWO SCENARIOS.

THE FIRST WAS MAINTAINING AN EXISTING SIX MAN TEAM.

AND SO LOOKING AT THE CAMPUS FROM THAT STANDPOINT WHERE WE AREN'T LOOKING AT THE GROWTH OF FIELDS.

AND THE SECOND ONE WAS IF IT WERE TO EXPAND TO AN 11 MAN TEAM AND WHAT THAT MEANT.

AND OBVIOUSLY AT THAT TIME, THE THING THAT WE MOST SPECIFICALLY LOOKED AT AS WELL WAS THE NEED TO ACQUIRE ADDITIONAL LAND IN ORDER TO ACHIEVE THOSE GOALS.

AND SO AT THAT POINT WE LOOKED AT A HIGHER LEVEL OF EVALUATING WHAT ELSE WE NEEDED TO BE SURE THAT THERE WAS SPACE FOR ON CAMPUS TO ENSURE THAT THE FIELD GROWTH, TO LOOK AT WHAT IMPACT THAT WAS GOING TO HAVE ON THE ACADEMY OVERALL.

THEN IN 2021 AND 2022, THE GOAL KIND OF SHIFTED A LITTLE BIT IN HOW WE WERE VIEWING THAT, AND THAT WAS TO EVALUATE, LIKE MICHAEL SAID, THE GROWTH SCENARIOS.

AND SO IN THAT CASE, WE LOOKED AT FOUR DIFFERENT SCENARIOS OR REALLY FIVE DIFFERENT SCENARIOS.

ANYTHING FROM MAINTAINING THE EXISTING CAPACITY THAT YOU HAVE TODAY, WHETHER THAT WAS USING THE EXISTING FACILITIES YOU HAD WITH THE EXISTING MODULAR CLASSROOM BUILDINGS OR WHETHER THOSE GOT REPLACED.

THE SECOND SCENARIO WAS LOOKING AT ELIMINATING THOSE EXISTING MODULAR CLASSROOMS BUT NOT REPLACING THEM AND LOOKING AT WHAT IMPACT THAT COULD HAVE.

AND THEN THE THIRD SCENARIO GOT INTO SOME OF THE ADDITIONS THAT WE'RE LOOKING AT, POTENTIAL ADDITIONS THAT WE'LL LOOK AT WHEN WE TALK ABOUT SCENARIOS TODAY.

AND SO THOSE WERE MOST SPECIFICALLY THE ADDITIONS TO THE ART AND SCIENCE, IN ADDITION TO THE PYP BUILDING AND THEN IN ADDITION TO THE SECONDARY BUILDING AS WELL.

THE SCENARIO FOUR WAS LOOKING AT JUST ADDITIONS TO THE ART AND SCIENCE AND THE SECONDARY BUILDINGS AND WHAT IMPACT THAT WOULD HAVE TO THE GROWTH SCENARIO.

AND THEN THE LAST ONE WAS LOOKING AT JUST ADDITIONS TO ART AND SCIENCE AND PYP.

AND SO WHEN WE GOT INTO THOSE, IT WAS REALLY TALKING ABOUT WHERE POTENTIAL STUDENT GROWTH WAS LOOKED AT AND HOW THAT WAS GOING TO IMPACT WHERE FACILITIES WOULD GO. AND THAT'S REALLY WHERE IT GETS US TO TODAY.

AND LIKE MICHAEL MENTIONED, THE FOUR SCENARIOS THAT WE'RE LOOKING AT AND HAVE BEEN DIVING A LITTLE BIT DEEPER INTO.

SO WITH EACH OF THESE, WE KIND OF HAVE THE PLANS ASSOCIATED WITH THOSE BASED ON THOSE DIFFERENT EXAMPLES THAT WE WERE JUST TALKING ABOUT.

SO TODAY, SCENARIO ONE WOULD BE REPLACING THE OLDER MODULAR CLASSROOMS THAT ARE ON CAMPUS.

SO THERE'S THE PROS OF THAT ONE IS THE FUNDING IS AVAILABLE.

WE STILL GET THE REPLACEMENT OF THE OLDER MODULAR CLASSROOMS THAT ARE ON CAMPUS TODAY.

AND IF ORDERED BY THE END OF THE YEAR, I THINK TROY'S LOOKED INTO ALL THIS AT CLASSROOMS WOULD BE READY BY AUGUST OF 23.

THE CONS THAT WE'VE LOOKED AT FROM THAT STANDPOINT IS THAT MODULAR BUILDINGS STILL REMAIN AS CLASSROOMS AND MORE CHALLENGING TO MEET THE IMMEDIATE NEEDS FOR THE ART AND SCIENCE SPACES THAT WE'VE LOOKED AT SOLVING THROUGH THE ADDITIONS TO ART AND SCIENCE.

AND SO THIS IS LOOKING AT.

SO SORRY TO INTERRUPT.

WHEN YOU MENTION REPLACING THE OLDER BUILDINGS, ARE YOU TALKING ABOUT THE THREE SPECIFIC OLDER ONES OF THE SIX? YOU TALK ABOUT ALL SIX MODULAR BUILDINGS.

I THINK YOU'VE LOOKED AT IT FROM FROM BOTH STANDPOINTS.

RIGHT. SO IT'S REPLACING THE THREE OLDER ONES CLOSEST TO THE ARTS AND SCIENCE BUILDING.

RIGHT. THAT'S WHAT WE'RE TARGETING FOR.

YES. YEAH.

WE SHOULD SAY TOO PLEASE DON'T HESITATE TO INTERRUPT, ASK QUESTIONS.

[00:10:02]

WE CAN DO ADDITIONS ON THE OUTSIDE TO MAKE THEM FIT BETTER AND THAT SORT OF STUFF.

IT'S A LITTLE BIT, IT GETS, IT GETS DIFFICULT IF YOU DO TOO MANY MODIFICATIONS BECAUSE THEN THEY'RE BECOMING CUSTOM.

AND SO IT TAKES AWAY SOME OF THE BENEFIT OF THOSE MODULAR BUILDINGS.

DO I WISH THEY HAD MORE WINDOWS IN THEM? YES. IT'D BE GREAT TO HAVE MORE WINDOWS IN THEM, BUT THEY ARE WHAT THEY ARE.

AND LIKE I SAID, WE CAN DO THINGS TO THE OUTSIDE OF THE BUILDINGS TO MAKE THEM FEEL BETTER.

AND THEY FUNCTION.

EXCEPT FOR EMILY SAID, FOR SPECIALIZED USES LIKE ART AND SCIENCE, THEY FUNCTION PRETTY WELL AS CLASSROOMS IN OUR VIEW, AND THEY'RE SAFE.

WE WOULDN'T PUT THEM ON YOUR CAMPUS WERE THEY NOT SAFE.

RIGHT. THE CURRENT ONES I SEE NOW, THERE ARE 23 YEARS OLD NOW, I THINK 22 YEARS OLD.

AND THEY'RE, THEY WERE BOUGHT, USED, I BELIEVE.

AND SO THEY WERE INSTALLED IN 2010 OR 11, I CAN'T REMEMBER.

AND SO THEY'RE PAST THEIR LIFE AND EVERYONE LOVES TO HAVE A PERMANENT BUILDING.

BUT PERMANENT BUILDINGS, ESPECIALLY IN THIS TOWN, COST A LOT, RIGHT.

THIS DAY EVERYWHERE THEY COST A LOT.

THE OTHER THING WITH THOSE MODULARS TOO, IS GETTING LIKE AC UNITS THAT ARE NOT TOO LOUD BECAUSE ONE OF THE COMPLAINTS WE HEARD IS THAT WHEN THE AC UNIT COMES ON, I CAN'T HEAR.

YEAH. SO THERE ARE THINGS LIKE THAT THAT CAN BE DONE.

LIKE WHAT WOULD YOU COULD YOU HAVE LIKE A REMOTE UNIT THAT'S NOT HOOKED INTO THE WALL? YOU COULD DO THAT AND YOU COULD ALSO HAVE MORE DISTRIBUTION SO THAT IT DISTRIBUTES THE AIR MORE PLACES SO THAT IT'S A LITTLE BIT QUIETER.

THERE ARE MULTIPLE THINGS. YOU CAN UPGRADE THE UNIT A LITTLE BIT.

SO THERE ARE THINGS LIKE THAT YOU CAN DO TO DEAL WITH THE ACOUSTIC ISSUE.

SURE. SO, MAYOR, WE'LL GET INTO THE DETAILS OF WHAT WHAT'S BEEN PROPOSED IN THE SECOND HALF OF THE WORKSHOP AS IT RELATES TO THE PORTABLES, BECAUSE WE'VE ANTICIPATED SOME OF THOSE UPGRADES IN THAT COST THAT YOU GUYS SAW IN YOUR PACKAGE.

SURE. YEAH. APPRECIATE IT.

HAVE YOU ALL BEEN TO OUR PORTABLES RECENTLY? I HAVEN'T BEEN YOUR PORTABLES SINCE RIGHT BEFORE COVID.

OKAY. EVERYTHING IS LIKE BEFORE AND AFTER.

YEAH. IT'S THE WORLD WE'RE IN, ISN'T IT.

THANK YOU. SO THE SCENARIO, TOO, THAT WE'VE LOOKED AT IS LOOKING AT THE ADDITION TO THE ART AND SCIENCE.

AND SO THIS MEETS THE IMMEDIATE NEEDS FOR THE ART AND SCIENCE.

LIKE WE TALKED ABOUT GETTING INTO REALLY THE SPECIALIZED CLASSROOM NEEDS FOR THOSE SPACES.

MODULAR CLASSROOMS ARE NOT USED AS CLASSROOMS IN THIS SCENARIO, BUT THE EXISTING PORTABLES WOULD STILL BE AVAILABLE TO BE USED AS OFFICE OR OTHER STORAGE NEEDS.

WE'VE TALKED A LOT ABOUT SOME OF THE OTHER THINGS ON CAMPUS THAT REALLY NEED MORE DEDICATED SPACES THAT YOU DON'T HAVE AVAILABLE TODAY.

AND SO THOSE COULD SERVE THAT PURPOSE.

IT ADDS 11 GENERAL CLASSROOMS TO OUR CLASSROOMS AND THREE SCIENCE LABS AND INVESTING MONEY INTO PERMANENT BUILDINGS.

THE FUNDING IS NOT CURRENTLY AVAILABLE TWO YEARS UNTIL CONSTRUCTION WOULD BE COMPLETED, DEPENDING UPON WHEN THAT ACTUALLY BEGINS.

IT'S A LARGE ADDITION NEAR THE MAIN ENTRY OF THE CAMPUS.

SO THERE'S GOING TO BE IMPACTS RELATED TO THAT.

BECAUSE OF THE PLACEMENT OF THAT ADDITION, THERE'S EXISTING WATER AND SEWER LINES THAT HAVE IMPACTS THAT WOULD NEED TO BE RELOCATED.

AND THEN THE GENERAL CLASSROOMS ARE PLACED A LITTLE BIT AWAY FROM WHERE THEY IDEALLY WOULD BE LOCATED.

WE'VE TALKED A LOT ABOUT WHERE THE GROWTH IS ANTICIPATED WITHIN THE ACADEMY BEING MORE PIPE BASED, AND THAT'S PULLING THOSE CLASSROOMS AWAY FROM THAT AS WELL AS FROM THE SECONDARY BUILDING AS WELL.

SO THIS WAS THE OVERALL MASTER PLAN THAT WE HAD LOOKED AT.

IN DOING THAT, YOU CAN SEE THAT WE HAVE THE ART AND SCIENCE ADDITION THAT'S REFLECTED THERE AND THAT HAS EVOLVED A LITTLE BIT AS WE'VE CONTINUED TO EVALUATE THAT WITH YOUR TEAM. AND SO I DID WANT TO POINT OUT THAT WE'RE INCLUDING KIND OF THE MOST LATEST VERSION OF THAT ADDITION HERE WITHIN THIS, BUT IN BOTH THE SITE PLAN AS WELL AS THE PROPOSED FLOOR PLANS FOR EACH OF THOSE TWO STORIES OF THAT ADDITION.

AND SO THAT ONE IS MOST RECENTLY FROM THIS YEAR.

AND ON THESE DESIGNS, I KNOW YOU TALKED TO SEAN WILSON.

HAVE YOU GUYS ALSO GONE DOWN INTO LIKE ASKING THE TEACHERS INPUT DIRECTLY OF THOSE WHO SIT IN THE ARTS AND SCIENCES AND SAY, YOU KNOW, HOW DOES THIS LOOK? HOW DOES IT FEEL? ANYTHING WE MISS? SO WE DID HAVE ACTUALLY, I THINK IT WAS MAYBE SEAN'S FIRST WEEK WHEN WE STARTED THE MORE SPECIFIC PROGRAMING PROCESS WITH THE ART AND SCIENCE FACULTY. AND SO WE DID DIVE THROUGH ALL OF THOSE, WENT ON SOME SITE VISITS TO LOOK MORE SPECIFICALLY AT SOME OF THE CHALLENGES THEY'RE FACED WITHIN EXISTING SPACES TODAY TO

[00:15:08]

THAT BEING SAID, THE PROGRAM FOR THAT SPECIFICALLY WAS BASED ON THE PROGRAM WE HAD DISCUSSED WITH THE COUNCIL AT THE TIME AND WHAT WAS OUTLINED FOR BEING INCLUDED SO THE CLASSROOM COUNTS AND SO FORTH WERE ALREADY SET AT THAT TIME.

BUT PROGRAMING, THE SPECIFIC NEEDS FOR ALL OF THE VARIOUS CLASSROOMS, BOTH ART, SCIENCE AND GENERAL PURPOSE, WAS ALL KIND OF VETTED.

AND WE WENT THROUGH THAT PROCESS TO MAKE SURE THAT WHAT WE WERE LOOKING AT WAS RELEVANT TO WHAT IS REALLY NEEDED FOR THOSE SPACES.

OKAY. WHAT OTHER OBSERVATIONS I'D LIKE TO THROW OUT IS, AND IT'S RELATIVE TO SAFETY, IS THAT A PERMANENT BUILDING IS GOING TO BE SAFER FOR YOUR STUDENTS.

IF THERE IS A, IF WE'RE DOING A PERMANENT BUILDING, WE'RE GOING TO MAKE WHAT ACCOMMODATION WE CAN FOR THINGS LIKE STORM SHELTER.

AND YOU'RE NEVER GOING TO GET THAT IN A MODULAR BUILDING, AS YOU GUYS WELL KNOW.

SO THERE IS, IT'S NOT APPLES TO APPLES FROM THAT STANDPOINT EITHER.

IT IS SAFER TO BUILD ONE OF THESE BUILDINGS FOR YOUR CHILDREN.

RIGHT. AND THERE WERE THINGS THROUGH THAT PROCESS THAT, AS WE WOULD EXPECT, EVOLVED FROM SOME OF THE INITIAL SCHEMATIC THAT WE LOOKED AT WHEN WE WERE JUST TALKING KIND OF BIG PICTURE SPACE PLANNING FOR WHAT THAT BUILDING FOOTPRINT COULD ACCOMMODATE, BUT REALLY LOOKING INTO HOW WORK ROOMS AND DIFFERENT THINGS FUNCTION FOR THE PURPOSES THAT WOULD GO WITHIN THOSE SPACES.

SO THAT'S WHY YOU'LL SEE THAT THE FLOOR PLANS AND EVERYTHING EVOLVED FROM LOOKING AT THEM FROM A MASTER PLANNING STANDPOINT TO LOOKING AT THEM WHEN WE WERE DOING PROGRAMING SPECIFICALLY FOR THOSE SPACES.

I'LL ALSO SAY TOO THIS ADDITION AT THAT LOCATION, IT'S BIG.

YOU KNOW, IT'S A BIG FOOTPRINT AT THAT LOCATION IN THE CAMPUS.

BUT IT'S, YOU KNOW, IF IT'S A SOLUTION THAT YOU NEED, WE'LL DO OUR BEST TO MAKE THAT WORK.

AND JUST FOR CLARIFYING PURPOSES, OPTION TWO, IT'S A BRAND NEW, HUGE BUILDING TO ADD CLASSROOMS AND REPLACE THE OLD PORTABLES AND FILL OUT OUR ART AND SCIENCE LABS.

AND IT'S ALSO INCLUDING THESE BRAND NEW MODULAR BUILDINGS, WHICH ARE MUCH HIGHER QUALITY THAN A TYPICAL PORTABLE.

CORRECT. JUST WANT TO MAKE SURE WE'RE ALL CLEAR ON THAT FOR OPTION TWO.

I THINK ON THIS ONE, THIS AT LEAST WHEN WE HAVE DISCUSSED IT, WAS NOT NECESSARILY REPLACING THE ONE PORTION OF PORTABLES.

IT WAS REMOVING THE PORTION OF OLDER PORTABLE CLASSROOMS, MAINTAINING THE NEWER PORTION OF PORTABLE CLASSROOMS TO BE REPURPOSED FOR NON CLASSROOM USES.

SO WE'RE GOING TO KEEP THE THREE NEWEST, GET RID OF THE THREE OLDEST AND BUILD A PERMANENT STRUCTURE.

YES. THAT IS WHAT WE HAVE BEEN DISCUSSING.

RIGHT. THE INITIAL INTENT WAS IF WE WERE NOT GOING TO REPLACE WHAT'S PROPOSED IN THE SECOND HALF OF THE WORKSHOP WITH NEW PORTABLES, OUR GOAL WAS TO GET RID OF THE OLDER ONES.

BUILD THE NEW TWO STORY ARTS AND SCIENCE BUILDING.

SO YOU'RE TAKING THOSE CLASSROOMS FROM THE NEW.

FROM ALL 12 CLASSROOMS AND THE PORTABLES AND MOVING THEM INTO THE NEW TWO STORY A&S BUILDING.

AND THEN THERE WAS A LOT OF DISCUSSION AS IT RELATED TO WHAT DO WE DO WITH THE OLD ONES? DO WE MAKE IT OFFICE SPACE, DO YOU MAKE IT AFFILIATE SPACE, THAT TYPE OF THING.

SO THAT WAS NEVER REALLY A CLEAR DIRECTION, BUT THAT WAS SOMETHING WE KNEW WE WANTED TO GET RID OF.

THE GOAL AT THAT TIME WAS TO GET RID OF THOSE OLDER PORTABLES.

AND SO NOW TODAY WE'RE TALKING ABOUT GETTING RID OF THE OLDER PORTABLES AND REPLACING THEM WITH NEW AND POTENTIALLY ADDING ON TO THE BUILDING. SO THERE'S JUST A FEW DETAILS.

SO NOT BUYING ANY MODULAR BUILDING'S AN OPTION TOO? CORRECT.

THAT'S FINANCIALLY IF THAT'S THE ROUTE, WE CAN DO.

JUST TRYING TO GET CLARIFICATION.

SO SCENARIO TWO IS THE PERMANENT STRUCTURE.

GET RID OF THREE BAD ONES, KEEP THE THREE NEWEST.

THAT'S OPTION TWO. BUT THE PERMANENT BUILDING COST HAS, AVE YOU DONE A BETTER ESTIMATE ON IT NOW.

HAS IT COME DOWN OR IS IT STILL LIKE 18 MILLION? IT'S STILL GOING TO BE HIGH.

YEAH. I WISH I COULD TELL YOU DIFFERENT.

WE'RE STARTING TO SEE SOME THINGS LEVEL OFF, BUT THEN WE'RE STARTING TO SEE SUPPLY CHAIN ISSUES ON OTHER THINGS, THINGS LIKE ELECTRICAL PANELS ARE NOW A LONG LEAD TIME, WHICH THEY LEARNED A WHILE BACK.

SO MY PERSONAL OPINION IS WE STILL GOT ANOTHER SIX OR NINE MONTHS OF THAT PLAYING THROUGH BEFORE WE KNOW WHAT IT IS.

I HAVE NOT SEEN AND HAVING BEEN THROUGH THINGS LIKE THIS A FEW TIMES IN MY CAREER, THEY'RE NEVER GOING TO GO BACK DOWN WHERE THEY WERE.

THEY'RE GOING TO STABILIZE AND MAYBE BE A LITTLE BIT LOWER THAN THEY ARE, BUT I DON'T KNOW THAT WE'RE EVER GOING TO RESET BACK DOWN TO NUMBERS WE HAD THREE YEARS AGO.

SO, YOU KNOW, IT'S, THAT EXPANSION IS LIKE 20,000 SQUARE FEET.

RIGHT. AND, YOU KNOW.

I THINK THAT'S RIGHT? IF THIS VERSION, IS THAT ABOUT RIGHT? WHAT'S THAT, ABOUT 900 SQUARE FOOT? IT'S LIKE EIGHT, 900 SQUARE FOOT.

NOW, WHY ARE WE SO MUCH HIGHER? IF YOU READ A LINE LIKE THE AVERAGE COST FOR SCHOOL BUILDS ARE BETWEEN FOUR AND 500 AND WE'RE ANOTHER 400 OR 300 MORE THAN THAT.

WHY ARE WE, WE ALREADY OWN THE LAND.

[00:20:01]

BUT TO ANSWER YOUR QUESTION IS, AND IT GOES BACK TO SOMETHING I SAID BEFORE, IS THESE BUILDINGS ARE LONGER, SKINNIER FOR ONE THING.

SO YOU HAVE MORE AREA OF FACADE RELATIVE TO THE SQUARE FOOTAGE THAT YOU BUILD.

SO IF YOU GO TO, I'LL PICK ON ROANOKE BECAUSE THEY'RE CLOSE BY AND THEY'VE GOT A GIANT, ENORMOUS HIGH SCHOOL.

IF YOU LOOK AT THAT THING.

AND YEAH, EVERY ROOM HAS SOME GLASS IN IT, BUT THOSE ARE BIG FOOTPRINT BUILDINGS AND SO YOU'RE ABLE TO SAVE ON ON THAT FLOOR TO SKIN RATIO.

YOU'RE ALSO BUILDING A GIANT BUILDING AT ONE SLOT AND WE'RE BUILDING SMALLER BEDS.

WE'RE BUILDING 20,000 SQUARE FEET WHERE THAT THING MAY BE 200,000 SQUARE FEET.

OKAY. SO THERE'S ECONOMIES OF SCALE.

THEY'RE ECONOMIES OF SCALE. THERE ARE A BUNCH OF THINGS THAT LAYER ON TO THAT.

AND WE'RE GOING TO WORK AND TROY CAN TELL YOU THIS.

WE'RE GOING TO WORK REALLY HARD WITH THE CONTRACTOR BECAUSE WE'LL BRING THEM ON EARLY IF WE DO THIS, TO GET EVERY EVERY DOLLAR OUT OF THAT WE CAN TO GET A GOOD NUMBER FOR YOU. AND DON'T THINK AS WELL IF WE BRING THE CONTRACTOR ON, IT WILL BE WHAT'S CALLED A CONSTRUCTION MANAGER AT RISK.

AND SO THE BIDDING IS DONE AT THE SUBCONTRACTOR LEVEL AND NOT AT THE CONTRACTOR LEVEL, BUT IT'S STILL COMPLETELY OPEN BOOK.

SO WE'RE GOING TO DO EVERYTHING WE CAN TO GET THAT NUMBER TO A POINT WHERE IT NEEDS TO BE.

BUT WE'RE DOING SOME WORK RIGHT NOW FOR ALL SAINTS IN FORT WORTH.

WE'RE AT THIS EXACT SAME POINT AND WE'RE HAVING THIS EXACT SAME DISCUSSION BECAUSE NUMBERS ARE JUST CRAZY RIGHT NOW.

AND SO OUR CASH ON HAND NOW IS BASICALLY SEVEN, $8 MILLION? IS THAT WHAT IT IS? I BELIEVE IT'S AROUND SIX, A LITTLE OVER SIX.

AND THEN SO WE WOULD HAVE TO WRITE A BOND FOR 12 IN THE FUTURE SOMETIME.

AND THEN, AND THAT WOULD GO INTO SOME FUTURE.

I HAVE TO TALK TO OUR FINANCE FOLKS HERE.

I CAN SEE YOUR PEEKING UP RIGHT NOW.

WELL, NOT TO GET TOO SPECULATIVE, BUT, YOU KNOW, THERE'S A LOT OF MONSTER HOMEBUILDERS, NATIONAL HOMEBUILDERS LIVE IN WESTLAKE.

I HAD A CONVERSATION WITH ONE OF THEM.

AND AND HE THINKS THAT THERE'S GOING TO BE ABOUT 900 SUPERVISORS THAT ARE GOING TO BE CUT LOOSE IN THE DALLAS-FORT WORTH AREA.

HE THINKS THAT BECAUSE IT'S GONE TO A GRINDING HALT ON BUILDING RESIDENTIAL.

SO IF I HAD TO BET, I AGREE WITH YOU, IT'S HARD TO EVER GO BACK, BUT I'VE GOT A FEELING IT'S GOING TO BE BETTER TO BUILD IN THE NEXT TWO YEARS THAN IT HAS BEEN IN THE PAST TWO YEARS. YEAH, I TOTALLY AGREE WITH THAT, ESPECIALLY FOR HOMEBUILDERS, BECAUSE THE ONE THING THAT HAS GONE WAY BACK DOWN BECAUSE OF THE WAY IT'S BOUGHT AND SOLD IS WOOD.

YEAH, YOU'RE RIGHT. AND SO THE WOOD NUMBERS THAT WE SEE AND WE DON'T DO AS MANY THINGS IN WOOD, BUT THE WOOD NUMBERS THAT WE SEE HAVE GONE WAY DOWN.

UNFORTUNATELY, BUILDINGS LIKE THIS ARE TOO BIG TO BE ABLE TO DO IN WOOD.

AND IT'S ALSO A QUALITY THING.

YOU'RE INVESTING FOR A LONGER PERIOD OF TIME.

BUT THAT SAID, I DO THINK NUMBERS ARE GOING TO COME BACK DOWN, BUT THERE HAS TO BE A LITTLE BIT OF PAIN.

I AGREE. MAYBE 20%, 30% DOWN, BUT IT'S NEVER GOING BACK LIKE THAT.

JUST TO ADD ON TO WHAT MICHAEL WAS SAYING THERE, THERE'S A COUPLE OF OTHER THINGS ABOUT THIS PARTICULAR SCOPE WE'RE LOOKING AT THAT ALSO CONTRIBUTES TO THAT COST PER FOOT, BECAUSE THESE ARE MORE SIGNIFICANTLY SCIENCE AND ART SPACES.

WITH SCIENCE, THERE ARE ADDITIONAL UTILITIES AND SAFETY THINGS THAT WE WILL HAVE TO INCORPORATE WITHIN THIS SPACE.

SO FROM A MECHANICAL PERSPECTIVE, THERE IS ADDITIONAL COSTS ASSOCIATED WITH THE REQUIREMENTS OF LAB SPACES.

THOSE ARE ALWAYS GOING TO BE MORE EXPENSIVE.

SO IF YOU'RE LOOKING AT THE OVERALL BUDGET FROM, MICHAEL DESCRIBED A MORE TYPICAL CLASSROOM SETTING, THIS IS GOING TO BE LOOKING AT A HIGHER COST TO DO THE PROGRAMS THAT WE'RE TALKING ABOUT. SO YOU'RE TALKING LIKE ACID DRAINS AND STUFF LIKE THAT THAT CAN HANDLE ALL THE STUFF.

ADDITIONAL VENTILATION THAT HAS TO GO IN.

SO, YES, THERE'S ADDITIONAL COSTS ASSOCIATED WITH THE NEEDS OF THIS SPACE.

AND THEN ALSO, LIKE WE WERE TALKING ABOUT KIND OF THE FOOTPRINT, ONE OF THE THINGS WE'VE TALKED A LOT ABOUT IN PREVIOUS VERSIONS OF THIS AS WELL IS BECAUSE OF THE LOCATION OF THIS ADDITION BEING SO CENTRAL TO THE CAMPUS TO REALLY MAKE SURE THAT THE FACADE IS ADDRESSED IN A WAY THAT IS GOING TO COMPLEMENT THE EXISTING BUILDINGS. AND SO EVEN WHEN WE LOOK AT WHAT THE ORIGINAL COST OF CONSTRUCTION OF THE CAMPUS WAS, THAT WAS SIGNIFICANTLY HIGHER THAN WHAT A TYPICAL CONSTRUCTION COST IS GOING TO BE FOR ANOTHER SCHOOL.

SO WHEN WE WERE LOOKING AT THIS AND INITIALLY PRICING THIS OUT WITH A CONTRACTOR WHO'S DOING THE INITIAL ESTIMATES FOR THIS, WE WERE GIVING THEM THAT SPECIFIC DIRECTION. AND THE RENDERINGS WE ARE LOOKING AT THAT TIME, WE'RE MAKING SURE THAT THE STONE, THE MATERIALS, EVERYTHING THAT WAS BEING USED WERE WELL, COMPLEMENTING THE EXISTING CAMPUS, THE ORIGINAL CAMPUS BUILDINGS.

BECAUSE OBVIOUSLY WE CAN LOOK AT IT FROM A PERSPECTIVE, IF YOU'RE LOOKING FOR COST SAVINGS, BUT YOU'RE NOT GOING TO END UP WITH AN ESTHETIC THAT IS MOST SIMILAR TO WHAT IS THERE TODAY. MY RECOLLECTION, THE ORIGINAL BUILDINGS WERE BUILT FOR SOMEWHERE AROUND $250 PER SQUARE FOOT IN 2002 AND THREE.

AND SO I SUSPECT IF YOU ESCALATED THAT, YOU MAY NOT BE FAR OFF YOUR.

YOUR YOUR NUMBER OF MISTAKES.

BUT I THINK EVEN THE ORIGINAL ART AND SCIENCE IS CLOSER TO WHAT YOU'RE TALKING ABOUT, YOU KNOW, VERAGE DOLLAR TODAY FOR THAT BECAUSE THAT CONSTRUCTION EVEN AT THAT TIME IN THE

[00:25:01]

AND YOU MENTIONED EARLIER ABOUT REPLACEMENT OF THE PORTABLES.

THIS IS SOMETHING THAT THEORETICALLY COULD BE DONE PRIOR TO THE START OF THE NEXT SCHOOL YEAR, JUST FACTORING IN SOME OF THE SUPPLY CHAIN CONSTRAINTS YOU MENTIONED EARLIER.

WHAT'S YOUR JUST BEST BALLPARK ESTIMATE OF WHAT A TIME FRAME FOR AN ARTS AND SCIENCE EXPANSION MIGHT LOOK LIKE? WE'VE TALKED ABOUT A TWO YEAR CONSTRUCTION SCHEDULE, BUT THAT IS LOOKING AT THE START OF CONSTRUCTION AT THIS POINT WHERE THAT WOULD STILL NEED TO GO THROUGH THE REST OF THE CONSTRUCTION DOCUMENT PROCESS AND PERMITTING TO BE PREPARED FOR CONSTRUCTION TO BEGIN.

YEAH, I WOULD SAY SOMEWHERE PROBABLY 18 MONTHS AT A MINIMUM AND 24 TO 28 MONTHS, SOMETHING LIKE THAT.

YOU'RE SAYING 18.

BEFORE WE BROKE GROUND. YEAH, 18 BEFORE CONSTRUCTION.

OR, FROM OUR PART WE WOULD NEED MAYBE 4 TO 6 MONTHS TO BE ABLE TO SO IF WE SAID YES TONIGHT, NOT THAT WE'RE VOTING ON THAT, BUT IF WE SAID YES AND IYOU THINK 4 TO 6 MONTHS AND THEN TWO YEARS AFTER THAT? YEAH, I THINK THAT'S DOABLE.

AND I'M SAYING THAT. TWO AND A HALF YEARS.

YOU MIGHT SQUEEZE THE TWO YEARS DOWN TO 18 MONTHS.

SURE. DEPENDING ON THINGS.

I UNDERSTAND. AND WE'D HAVE TO BE REALLY SMART ABOUT THINKING ABOUT WHAT WE ORDER TODAY.

BECAUSE I MENTIONED ELECTRICAL PANELS.

IT REALLY THROWS A WRENCH IN HOW WE DO ALL OF OUR STUFF.

BECAUSE YOU WOULD NORMALLY THINK I'M GOING TO ORDER ELECTRICAL PANELS THE DAY AFTER YOU GIVE US THE OKAY TO PROCEED.

BUT WE NEED TO BE THINKING THAT WAY TO BE SURE THAT WE HOLD YOUR SCHEDULE AND THAT'S IF THAT'S WHAT YOU CHOOSE TO DO.

AND THEN IN TERMS OF JUST HOW THE PRICING MECHANICS WORK, YOU TALKED ABOUT LOCKING IN AT THIS SUB CONTRACTOR LEVEL, NOT NECESSARILY AT THE GENERAL CONTRACTOR LEVEL.

SO IF THERE WERE POTENTIAL DECLINES IN PRICES OVER THE NEXT TWO YEAR PRICE, LIKE WHAT PROPORTION COULD WE THEORETICALLY BENEFIT FROM IF THERE WAS THIS TWO AND A HALF YEAR PROCESS FROM HERE? WE DEFINITELY BENEFIT FROM THAT EVEN IF WE STARTED THE PROCESS THEORETICALLY TODAY, WE WOULDN'T.

I SAY WE AS THE CONTRACTOR WOULDN'T LOCK IN THE SUBCONTRACTOR UNTIL AFTER OUR DRAWINGS HAVE BEEN FINISHED AND HE BIDS THEM OUT.

SO LET'S SAY WE TAKE SIX MONTHS TO DO OUR DRAWINGS AND THEN THE CONTRACTOR BIDS THEM OUT AT THE END OF, YOU MAY BE BIDDING THIS OUT AT THE END OF THE SUMMER OF 23. SO YOU WOULD GET THE PRICES AT THE END OF THE SUMMER IN 23.

AND HOW MUCH OF THAT PROJECT WOULD BE LOCKED IN AT THAT TIME AND HOW MUCH IS STILL A CONTINGENT? YOU WOULD LOCK IT IN AT THAT POINT.

ALL OF IT? YEAH.

OKAY. SO IT'D BE A FIXED PRICE, TURNKEY AT THAT POINT, EVEN AT THE GENERAL CONTRACTOR LEVEL AT ALL.

BECAUSE YOU'RE LOCKING IN WITH THE SELF.

GOT IT. OKAY. AND IT'S, THE ADVANTAGE OF THAT IT'S A REAL OPEN BOOK PROCESS.

WE'VE SEEN THE MARKET GO TO THAT PROBABLY 95% OF OUR PROJECTS ARE DONE THAT WAY BECAUSE YOU GET THE CONTRACTOR ON BOARD EARLY.

SO HE WORKS WITH US AND SO YOU DON'T END UP WITH A SITUATION WHERE WE DID SOMETHING AND THEN THE CONTRACTOR BID IT DIFFERENT AND WE'RE ALL FIGHTING ABOUT IT BECAUSE HE'S THERE WITH US GOING THROUGH THE PROCESS.

YOU KNOW, GOING IN WHAT HIS MARKUP IS GOING TO BE.

YEAH. AND SO THAT'S JUST ONE OTHER THING THAT YOU GO THROUGH AND SELECT, WHEN YOU SELECT THE CONTRACTOR, YOU KNOW WHAT THEIR VARIOUS MARKETS ARE GOING TO BE.

WHAT POINT WOULD WE BE FULLY COMMITTED TO THE PROCESS? SO LET'S JUST ASSUME WE GET TO END OF SUMMER NEXT YEAR.

PRICES FOR SOME REASON CONTINUE TO ESCALATE.

FINANCING MAY NOT BE FEASIBLE.

SOMETHING HAPPENS. AT WHAT POINT ARE WE LOCKED INTO COMPLETING THIS? YOU'RE NOT.

WELL, IN SOME WAYS YOU'RE NEVER LOCKED IN.

BUT YOU COULD GET ALL THE DESIGN DONE.

YOU COULD GET THE CONTRACTOR TO BID IT OUT AND YOU COULD SAY, YOU KNOW WHAT? THAT'S MORE MONEY THAN WE WANT TO SPEND.

OKAY, STOP RIGHT THERE.

YOU WOULD HAVE STILL SPENT THE MONEY FOR THE DESIGN PART OF THE DESIGN.

BUT WHAT WE DO IS USUALLY 7 OR 8% OF THE TOTAL.

BUT ONCE IT'S DESIGN BID IT OUT.

I MEAN, WE HAVE A PRETTY CLEAR PICTURE.

AND EVEN IF WE SAT FOR SIX MONTHS, IT'S NOT.

YOU'RE LOCKED IN ONCE HE'S ONCE HE'S BID IT OUT TO THE SUBCONTRACTORS, YOU THEN HAVE A GUARANTEED MAXIMUM PRICE IS WHAT IT WOULD BE CALLED.

RIGHT. EVEN WITH THAT CONTRACTOR IS USUALLY AND ALL OF US ARE WISE TO SAVE A LITTLE BIT OF CONTINGENCY JUST BECAUSE THINGS HAPPEN.

THERE MAY BE WATER IN THE PIER THAT YOU DRILL.

SO YOU HAVE THE CASE, THE PIERS, THERE ARE THINGS LIKE THAT YOU DON'T KNOW THAT HAPPEN THAT WE RECOMMEND YOU STILL SAVE SOME CONTINGENCY BACK FOR THAT.

AND IN THE END, IF YOU GET TO THE END AND YOU HAVEN'T USED IT, YOU CAN BUY NICER FURNITURE OR YOU CAN DO UPGRADES OR YOU CAN JUST GET THE MONEY BACK.

YOU KNOW WHATEVER YOU WANT TO DO. BUT THAT'S THE PROCESS I WOULD SUGGEST TO YOU.

SO THAT WE'VE ALWAYS USED THE CM AT RISK? AND THERE'S LIKE, WHEN WE DID THE ARTS AND SCIENCE BUILDING, THERE WAS, WE GOT 300 AND SOME CHANGE BACK FROM THE PROJECT.

TO MICHAEL'S POINT, WE WERE ANTICIPATING HAVING WATER ISSUES WITH A LOT OF OUR PEERS AND WE ENDED UP WE DID NOT.

[00:30:05]

WE ACTUALLY YEAH.

SO WE'VE ALWAYS USED THE [INAUDIBLE] AT RISK BECAUSE UNTIL HE TAKES THAT OUT THE BID AND EVEN WHEN HE DOES, WE STILL CAN REJECT ALL THOSE BIDS.

SO WE GET THE NUMBERS BACK AND IT'S NOT WITHIN OUR BUDGET AND WE HAVE TO WAIT ANOTHER YEAR TO FUND THAT PROJECT.

THEN WE CAN REJECT ALL THOSE BIDS AND GO BACK AND SCRATCH.

AT ANY TIME DURING THAT PROCESS, WE WILL ALWAYS LOOK AT ALL THOSE BIDS SUBMITTED FROM THEIR SUBS, WHETHER IT'S THE MILLWORK.

CONCRETE GUYS, WHATEVER IT IS.

AND THEN WE CAN PICK AND CHOOSE WHICH ONES WE WANT TO USE.

AND OCCASIONALLY YOU'LL GET SAVINGS FROM THAT AS WELL.

THE OTHER THING I'LL SAY TO THAT TOO, IS THE OTHER ADVANTAGE OF HAVING ONE OF THESE CONTRACTORS ON BOARD EARLY IS WE, THEY WILL PRICE IT SEVERAL TIMES AS WE'RE GOING THROUGH THE DRAWINGS. SO LET'S SAY WE GET IN THE MIDDLE OF DOING OUR DRAWINGS AND THE NUMBERS ARE JUST REALLY WONKY.

YOU COULD DECIDE THEN WE DON'T WANT TO GO ON WITH THIS BECAUSE THE MARKETS TOO WEIRD, WE'LL DO IT.

AND THEN YOU'RE PAYING FOR THE OTHER HALF OF OUR WORK BECAUSE YOU DON'T, YOU CAN STOP US AT ANY TIME THAT YOU WOULD WANT TO AS WELL.

YOU MENTIONED A FEW MINUTES AGO YOU'RE WORKING WITH ANOTHER SCHOOL, ALL SAINTS, I BELIEVE .

ALL SAINTS EPISCOPAL IN WEST FORT WORTH.

OKAY. SOUNDS GOOD. I'M CURIOUS, HAVE ANY OF THE SCHOOLS YOU'VE WORKED WITH HAD A CONSTRUCTION PROJECT, INCLUDE A PERFORMANCE BOND FOR THE CONSTRUCTION? YES. LIKE AN ISD WILL TYPICALLY DO THAT BECAUSE OF THE PUBLIC NATURE OF THE ISD.

AND THEN SOMEBODY LIKE ALL SAINTS, AND WE HAVEN'T TALKED ABOUT THIS YET BECAUSE WE'RE AT THE EXACT SAME STAGE WE ARE HERE.

IT'S FUNNY GOING TO THESE IT'S NOT FUNNY BECAUSE YOU'RE GRAPPLING WITH THE SAME CHALLENGES THAT THEY ARE.

THEY ALSO HAVE MODULARS ON CAMPUS THAT THEY'D LIKE TO GET RID OF.

AND, YOU KNOW, YOU'RE GRAPPLING WITH MANY OF THE SAME IDEAS.

IT WOULD BE, MAYBE I DON'T WANT TO SAY FUN BECAUSE THAT'S NOT THE RIGHT TERM, BUT IT MIGHT BE HELPFUL FOR YOU GUYS TO SHARE KIND OF INTEL WITH EACH OTHER BECAUSE YOU WOULD FIND YOU'RE GRAPPLING WITH SOME OF THE SAME PROBLEMS. HAPPY TO FACILITATE THAT IF YOU'D LIKE TO DO THAT.

SO FOR ALL OF OUR PROJECTS, WE REQUIRE OUR CONTRACTORS TO DO PERFORMANCE, MAINTENANCE AND PAYMENT BONDS.

THAT'S WITHIN MOST OF ALL OF OUR PROJECTS, DEPENDING ON THE DOLLAR AMOUNTS.

SO A PROJECT THIS SIZE, YES, WE REQUIRE THAT.

WHICH IS NOT UNUSUAL WITHIN THIS MUNICIPALITY.

SO WE DO A TWO YEAR MAINTENANCE BOND AND THEN THEY GAVE A PERFORMANCE AND A PAYMENT BOND AS WELL, BECAUSE WHAT A LOT OF PEOPLE UNDERSTAND, A PAYMENT BOND, I'M NOT SURE HOW YOU GUYS KNOW HOW THIS WORK, BUT YEAH, I MEAN, SOMEBODY CAN DROP THEIR MATERIALS AND THE SUB DOESN'T PAY AND THEN WE'VE GOT, SOMEBODY'S GOING TO PAY FOR THAT.

SO IT SOUNDS LIKE WE HAVE A POLICY FOR THAT.

IT'S JUST WHAT WE PRACTICE.

BUT IN THE CASE OF ALL SAINTS, IF THEY, AND AGAIN, WE'RE NOT EVEN CLOSE TO THE POINT OF MAKING THAT DECISION YET.

BUT THERE'S ONE CONTRACTOR THEY'VE WORKED WITH ON SEVERAL PROJECTS.

I COULD SEE THEM MAYBE SAYING, WE WANT TO WAIVE THAT BOND AND SAVE THAT MONEY, BECAUSE THERE A PRIVATE INSTITUTION THEY CAN DO THAT.

THEY MAY NOT WANT TO BECAUSE MUCH LIKE YOU GUYS, A LOT OF THE FUNDS TO PAY FOR THIS ARE GOING TO BE RAISED THROUGH DONATIONS.

AND SO THEY'RE GOING TO FEEL A FIDUCIARY RESPONSIBILITY TO PROTECT THAT MONEY AS WELL.

SO. THOSE ARE SOME OF THE THINGS WE'LL TALK ABOUT AS WE GO ALONG.

IT'S A GOOD DISCUSSION.

WE'LL GO AHEAD AND LOOK AT SCENARIO THREE.

IN THIS SCENARIO, THIS IS LOOKING AT ADDITIONS TO THE ART AND SCIENCE, THE PYP AND THE SECONDARY SCHOOL.

SO I WENT AHEAD AND PULLED THIS UP SO WE CAN SEE BOTH OF THOSE.

THE PYP ADDITION THERE IS IN BLUE, AND THEN THE ART AND SCIENCE AND SECONDARY SCHOOL EDITIONS, THEY ARE SHOWN IN RED.

SO IN THIS PARTICULAR SCENARIO, THIS MEETS THE IMMEDIATE NEEDS FOR ART AND SCIENCE LIKE WE JUST TALKED ABOUT.

THIS OPTION IS ONE THAT DOES GIVE THE ABILITY TO INCREASE STUDENT CAPACITY AND ACCOMMODATE GROWTH.

I'LL JUST KIND OF REITERATE THAT FROM SCENARIO TWO, THAT YOU DO HAVE A SIGNIFICANT AMOUNT OF BUILT SPACE THAT IS NOW ADDED TO CAMPUS, BUT IT DOESN'T INCREASE YOUR POPULATION AT ALL. IT KEEPS THE, MAINTAINS YOUR EXISTING STUDENT POPULATION.

SO THIS SCENARIO GIVES YOU THAT ABILITY TO INCREASE YOUR STUDENT CAPACITY.

IT FREES UP THE OTHER CLASSROOMS TO IMPROVE EFFICIENCY ON CAMPUS.

THE MODULAR CLASSROOMS ARE NOT USED AS CLASSROOMS, BUT THE EXISTING PORTABLES COULD BE AVAILABLE TO BE USED FOR OFFICE OR STORAGE OR OTHER NEEDS ON CAMPUS. THE ART AND SCIENCE ADDITION CAN BE SMALLER.

IN THIS CASE, WE DON'T HAVE TO LOOK AT A TWO STORY ADDITION BECAUSE ALL IT NEEDS TO MEET THE NEEDS OF ARE THE ART AND SCIENCE SPACES.

AND WE'RE NOT LOOKING AT GENERAL PURPOSE CLASSROOMS GOING INTO THAT SPACE.

INSTEAD, THOSE ARE BEING LOCATED WITHIN THE PYP AND SECONDARY BUILDINGS.

AND THEN THIS IN THIS SCENARIO, YOU'RE OBVIOUSLY INVESTING MONEY IN PERMANENT BUILDINGS ON CAMPUS.

[00:35:05]

EMILY, ONE OTHER THING THAT I FEEL LIKE MIGHT BE A CON IS WE BUILD A ONE STORY ARTS AND SCIENCE BUILDING, THEN WE BLOW OUR CHANCE TO EVER HAVE TWO STORIES ON AND WE'RE LIMITED ON SPACE.

I MEAN, IT'S LIKE MANHATTAN.

WE GOT TO BUILD UP.

[LAUGHTER] YOU KNOW WHAT I MEAN? AND I THINK SOME OF THAT LEADS TO THE QUESTION ABOUT GOALS GOING FORWARD, BECAUSE IN LOOKING AT THIS SCENARIO, THIS WAS DEVELOPED BASED UPON THE GROWTH THAT COULD BE ACHIEVED WITHIN THIS OPTION.

SO IF YOU ARE LOOKING AT A DIFFERENT GROWTH MODEL OR LOOKING TO TRY AND ACHIEVE MORE SIGNIFICANT GROWTH IN THE FUTURE, THEN YES, LOOKING AT HOW THAT COULD BE ADDED IN A DIFFERENT WAY WOULD BE AN IMPORTANT PART OF IT.

I THINK IT WOULD.

I DON'T I THINK IT'D BE A BAD DECISION TO BUILD A ONE STORY STRUCTURE AND ONE OF THE FEW LOCATIONS WHERE WE COULD BUILD A TWO STORY STRUCTURE AND IT LOOK, IT MAKES SENSE.

I MEAN, WE CAN ALWAYS LOOK DOWN THE ROAD ON THESE OTHER STRUCTURES, BUT IF WE GOT A CHANCE FOR A TWO STORY STRUCTURE WITH LIMITED LAND, I THINK WE'D BE FOOLISH NOT TO DO IT.

YOU KNOW, HERE'S AN IDEA.

YOU RAISE A GOOD POINT, BUT WE DID THE UPPER SCHOOL BUILDING, WE DESIGNED IT IN SUCH A WAY THAT YOU CAN JUST ADD CLASSROOMS ON THAT UPPER END THERE WHERE THE RED IS. THE STAIRS ARE ALREADY DESIGNED TO WORK, THE ELEVATORS ARE THERE, THE RESTROOMS ARE THERE.

YOU'RE SIMPLY ADDING MORE CLASSROOMS. SO YOU COULD TAKE THAT SAME KIND OF STRATEGY WITH THE ART AND SCIENCE BUILDING IS GO AHEAD AND BUILD A TWO STORY PIECE THAT HAS THE ELEVATOR, HAS THE STAIRS, HAS ALL THAT STUFF, AND THEN YOU JUST BUILD A COUPLE MORE CLASSROOMS ON ONE END OF IT.

YOU SEE WHAT I'M SAYING? YEAH.

AND THAT MIGHT BE A WAY TO GO AHEAD AND SORT OF RESERVE YOUR EXPANSION FOOTPRINT FOR A LATER DATE.

YEAH. ROUGHLY IN THIS GRAND PLAN, WHAT WOULD BE THE COST OF GRAND PLAN, BALLPARK? WITH ALL THE UPPER FIELD, THE MIDDLE ONE IN THE BACK.

BUT THAT'S ALSO THE GRAND PLAN WITH A SINGLE STORY ARTS AND SCIENCE, CORRECT? RIGHT.

YOU'RE GOING TO HAVE SOME MORE MONEY FOR STAIRS AND ELEVATORS.

IT'S GOING TO BE THE BIG THING. YOU'LL SPEND LESS MONEY FOR FOUNDATIONS AND ROOF, AND SO THERE'LL BE SOME TRADE OFF THERE.

SO YOU MIGHT THINK ABOUT IT BEING, I DON'T KNOW, FIVE OR 10% MAXIMUM PREMIUM ON THAT.

SO IT'S NOT ENORMOUS.

I WOULD SAY PROBABLY CLOSER TO FIVE.

BUT, TROY, WHAT'S YOUR THOUGHT? THIS, AS FAR AS THE COST? ALL THREE OF THESE LITTLE BUILDINGS, LIKE IF WE GO, IF THE TOWN WERE TO EVER GO BIG, RIGHT.

WHAT WOULD THE UPPER END BIG BE, $40 MILLION? PROBABLY CLOSE TO THAT.

AND THAT WOULD JUST, THAT LOOKS TO ADD 35,000 SQUARE FEET, 40,000 SQUARE FEET.

IS THAT WHAT THAT IS? DO YOU HAVE THE BREAKOUT PLANS FOR THE THE SECONDARY BUILDING AND THE PYP? AND I GUESS, YOU KNOW, JUST LOOKING AT A SLIGHTLY DIFFERENT WAY, LET'S JUST PRETEND ALL THREE OF THESE WERE VITAL PIECES AT SOME POINT IN TIME.

DOES THE ARTS AND SCIENCE EXPANSION STILL MAKE SENSE? IS THE FIRST PHASE OR DOES AN EXPANSION PYP COMING BEFORE THAT MAKES SENSE TO KIND OF BUILD UP CAPACITY AND THEN ABSORB IT IN THE HIGHER YEARS? THAT'S A GREAT POINT. SO, DAVID, THE INTENT OF THE EXTENSION OF THE A & S WAS TO MEET THOSE IMMEDIATE NEEDS OF SCIENCE AND ART.

CERTAINLY, IF YOU LOOK AT CAPACITY OF THE SCHOOL, IF YOU'RE INTERESTED IN GROWING THE SCHOOL, A LITTLE BIT DIFFERENT MODEL FROM THE STANDPOINT NOT ONLY WOULD YOU HAVE TO BUILD CLASSROOMS, BUT NOW YOU'RE LOOKING AT POTENTIALLY MAYBE HAVING A SQUEEZE ON YOUR DINING FACILITIES AS WELL.

RIGHT. AND SO MY THOUGHT WOULD BE, THIS WE COULD TALK ABOUT THIS FOR HOURS WITHOUT A DOUBT.

BUT THAT'S ANOTHER CHALLENGE WE HAVE IS THAT DINING PIECE, WHICH YOU DON'T SEE IN HERE.

BUT THE EXPECTATION IS WHERE THE PORTABLES ARE TODAY, YOU COULD REMOVE THE PORTABLES AND PUT YOUR DINING FACILITY THERE, BUT YOU CAN'T REMOVE THE PORTABLES UNTIL YOU GAIN CLASSROOM SPACE, EITHER THROUGH THE A & S OR THROUGH THE EXTENSION OF THE SECONDARY BUILDING.

SO IT'S KIND OF A LITTLE TRICKY THING WHEN YOU'RE LANDLOCKED LIKE THIS.

RIGHT. NO, I APPRECIATE THAT FOR SURE.

BUT I MEAN, IF WE WERE, BECAUSE I FEEL LIKE ONE OF THE FRUSTRATING COMPONENTS IS THE FACT THAT OVER THE YEARS WE KIND OF SEE THIS SAME PLAN COME BACK TO COUNCIL AND IT KIND OF GETS HASHED AROUND, KICKED BACK OUT, AND THEN KIND OF NOTHING GETS DONE.

AND I KNOW FUNDING IS OBVIOUSLY A MASSIVE COMPONENT AND NONE OF US WANT TO RUN THE RISK OF KICKING THIS BACK OUT AND SAYING, WELL, LOOK, CAN YOU JUST PUT TOGETHER THIS BEAUTIFUL, PERFECT MASTER PLAN AND SHOW US WHAT TO DO ON A PHASE BY PHASE BASIS? BUT ASSUMING WE NEED TO CREATE CLASSROOM SPACE TO FREE UP AREA FOR AN ADDITIONAL DINING HALL OR A LARGER DINING HALL, I GUESS I GO BACK TO MY ORIGINAL QUESTION. IS THE ARTS AND SCIENCE, I MEAN, IS THAT GOING TO BE THE MOST IMPACTFUL OR SHOULD WE BE LOOKING AT EITHER THE SECONDARY BUILDING EXPANSION TO ABSORB SOME OF THAT

[00:40:08]

SO. RIGHT. YEAH.

AND SO I WOULD ASK MR. WILSON, THE HEAD OF SCHOOL, WHAT IS HIS IMMEDIATE NEED? IS IT STILL THE SCIENCE AND THE ART PIECES? RIGHT. THAT'S A PRETTY CRITICAL QUESTION.

DO WE HAVE A SCHEMATIC OF THE SECONDARY BUILDING PROPOSAL HERE AND DO WE HAVE ANY SORT OF BALLPARK, I KNOW YOU, MAYOR, QUESTIONED WHAT THE GLOBAL PROJECT WOULD LOOK LIKE, BUT WHAT WOULD A SECONDARY BUILDING EXPANSION LOOK LIKE ON A COST BASIS? SO THE INFORMATION THAT WE HAVE AVAILABLE ON THIS, I DO NOT HAVE BLOWUPS LIKE I DO FOR THE ART AND SCIENCE BECAUSE THAT'S THE ONE MOST SPECIFICALLY RECENTLY WE'VE BEEN WORKING THROUGH THE FLOOR PLANS FOR BASED ON THAT SCOPE.

FOR THE SECONDARY SCHOOL BUILDING, THOUGH, WHEN THE BUILDING WAS ORIGINALLY CONSTRUCTED, IT WAS CONSTRUCTED AND INTENDED TO HAVE THAT ADDITION OR THE OPTION FOR THAT ADDITION IN THE FUTURE. SO WE DO HAVE SCHEMATIC PLANS AVAILABLE OF WHAT THAT INTENT WAS FOR AT THAT TIME, WHICH WAS JUST LOOKING AT CLASSROOM EXPANSION.

I THINK MICHAEL MADE MENTION THAT WE ALREADY HAD RESTROOMS AND EGRESS ADDRESSED WITHIN THE EXISTING BUILDING, AND SO THAT WAS JUST LOOKING AT SOME TYPICAL CLASSROOM EXPANSION BASED UPON WHAT WAS THERE TODAY.

NOW, THAT DOESN'T NECESSARILY HAVE TO MEAN THAT THE NEEDS WOULD BE STRICTLY GENERAL CLASSROOM.

IT COULD BE THAT THERE'S OTHER NEEDS THAT WOULD NEED TO BE EVALUATED FOR WHAT WOULD GO WITHIN THAT FOOTPRINT.

BUT WHAT HAS BEEN LOOKED AT TODAY WAS BASED ON LOOKING AT OVERALL CLASSROOM, TYPICAL GENERAL CLASSROOM GROWTH.

BUT YOU COULD SUBSTITUTE AN ART ROOM, COULD SUBSTITUTE SOME LABS IN THE BUILDING INSTEAD OF THOSE GENERAL CLASSROOMS. BUT THAT WOULD CHANGE THE CONSTRUCTION COST PER SQUARE FOOT TO ACCOMMODATE SOME OF THOSE NEEDS.

THE WAY IT WAS ORIGINALLY PLANNED, THAT WOULD BE, LIKE I SAID BEFORE, THAT WOULD BE THE ABSOLUTE CHEAPEST BUILDING OF ALL THESE THINGS THAT YOU COULD DO.

IT WOULD. VERY LITTLE PLUMBING, VERY LITTLE.

BECAUSE YOU'RE SAYING HERE, 11 GENERAL CLASSROOMS, LIFE SKILLS, CLASSROOM, TWO OFFICES AND STORAGE.

WHAT DO YOU THINK THE SQUARE FOOT OF THAT VERSUS THE ARTS AND SCIENCE AND HOW CAN WE JUST BALLPARK WHAT A THEORETICAL COST MIGHT BE? SO WE HAVE THE COST WHEN WE LOOKED AT THIS BACK IN 2020 AND 2021, I THINK EARLY 21, THIS WAS PART OF WHAT THE CONTRACTOR THAT WORKED THROUGH THE PRICING WITH TROY AND OUR TEAM DID DO SOME HIGH LEVEL PRICING FOR.

AND SO THAT WAS WHERE WE HAD THAT CONFIRMATION THAT, YES, WE'RE LOOKING AT A MORE EFFECTIVE, COST EFFECTIVE CONSTRUCTION FOR THOSE SPACES.

I DON'T RECALL RIGHT NOW WHAT THOSE SPECIFICALLY WERE, BUT THAT IS INFORMATION THAT WE COULD PULL BACK OUT BASED ON WHAT WE WERE LOOKING AT AT THE TIME IN 2021.

OBVIOUSLY, LIKE MICHAEL SAID, WE'VE HAD A MORE VOLATILE MARKET AS IT RELATES TO CONSTRUCTION COSTS.

SO THAT WOULD BE SOMEWHAT DIFFERENT THAN TODAY, BUT THAT WOULD BE THE MOST RECENT PRICING THAT LOOKED AT WHAT THAT WAS BEING PROPOSED.

SO, I MEAN, I DON'T KNOW WHAT YOUR THOUGHTS ARE, BUT IT SOUNDS LIKE WE'RE POTENTIALLY LOOKING AT EITHER AN ARTS AND SCIENCE EXPANSION OR A SECONDARY BUILDING EXPANSION. AND A LOT OF THIS WOULD DEPEND ON WHAT MR. WILSON MAY FEEL WOULD BE THE MOST IMMEDIATE NEEDS.

AND IF THIS COULD HELP ALLEVIATE THE NEED FOR THE PORTABLES AND THEN, AS TROY SAID, PROVIDE SPACE TO ULTIMATELY CONSTRUCT A DINING HALL FACILITY.

IT KIND OF FEELS LIKE IN A PHASED MANNER, THIS MIGHT BE A POTENTIAL WAY TO LOOK AT THIS.

OF COURSE. SO, I'M NOT QUITE SURE HOW WE MOVE FORWARD, BUT IT WOULD SEEM LIKE IF WE COULD DO A BEST SIDE BY SIDE COMPARISON OF THESE FIRST TWO BUILDINGS AND HAVE ADEQUATE INPUT.

THAT'S WHERE WE'RE REALLY AT.

FROM OUR STANDPOINT THAT'S WHAT WE'RE HOPING TO HELP YOU DO IS NARROW DOWN THE OPTIONS SO WE CAN GET YOU BECAUSE YOU'RE ASKING A LOT OF GREAT DETAILED QUESTIONS.

NOW WE CAN GO BACK AND DIG INTO THAT LITTLE BIT OF DETAIL TO FIGURE THAT OUT AND SHOW YOU WHAT THOSE PLANS ARE AND THAT SORT OF THING.

I THINK THAT'S. FOR THE SECONDARY BUILDING, DO YOU THINK THE THEORETICAL TIME FRAME WOULD BE COMPARABLE TO WHAT YOU SAID FOR THE ARTS AND SCIENCE? I THINK THAT COULD BE FASTER MYSELF.

THE ONLY HESITATION I PUT THERE IS IT'S THE STEEL FRAME BUILDING.

AND SO STEEL SOMETIMES HAS TAKEN A LITTLE LONGER NOWADAYS.

SO AGAIN, WE WOULD JUST RETHINK THAT TO LIKE ORDER THE STEEL FIRST THING ALMOST.

AND SO WE'D HAVE TO THINK THROUGH SOME STRATEGIES LIKE THAT.

BUT I DON'T SEE THAT BEING FASTER THAN THE OTHERS BECAUSE THERE'S, LIKE I SAID, WITH THE LARGE ARTS AND SCIENCE FOOTPRINT, YOU'VE GOT TO RELOCATE SOME UTILITIES THAT THROUGH THE ARTS AND SCIENCE IS GOING TO BE A SMALL BLACK BOX.

AND SO THERE ARE THINGS LIKE THAT HAVE TO BE ACCOMMODATED.

YOU DON'T HAVE THAT IN THIS UPPER SCHOOL ADDITION.

SO I COULD SEE THAT BEING, EXCEPT FOR THE PYD ADDITION, THAT WOULD DEFINITELY BE THE FASTEST THING.

SO HAVING A BUDGET RETREAT IN 2021, THE ESTIMATED COST OF THE SECOND SECONDARY BUILDING WAS EIGHT, ABOUT 8.8 MILLION, FOR THOSE 15 CLASSROOMS. AND THEN THE ADMIN AND THE PYP EXTENSION WAS ROUGHLY ABOUT $5 MILLION.

[00:45:12]

SO YOU MIGHT ESCALATE THAT 10%.

RIGHT. SO WHEN IS THE, SO OBVIOUSLY, I KNOW THE MAYOR WELL ENOUGH TO KNOW THAT HE'S GOING TO WANT TO KEEP THE PORTABLE REPLACEMENTS ON THE THEORETICAL AGENDA FOR NEXT SCHOOL YEAR. SO HOW QUICKLY DO YOU THINK WE COULD GET AN ANALYSIS BACK OF THESE TWO BUILDING PROPOSALS? JUST A HIGH LEVEL, JUST BETTER IN DEPTH ANALYSIS, BUT POTENTIALLY PRESERVE OUR ABILITY TO REPLACE THREE OF THESE PORTABLES IN TIME FOR THE NEW SCHOOL YEAR? YEAH, I MEAN, I THINK ON THE PORTABLES, IT'S GOING TO BE A FEATURE THAT WE'RE GOING TO HAVE TO DO NO MATTER WHAT.

AND I THINK SEAN WILL TELL YOU THAT WE'RE GOING TO HAVE TO HAVE SWING SPACE AND IT'LL BE OUR SWING SPACE FOR SOME TIME.

SO IN MY VIEW, THE PORTABLES ARE A NECESSARY EVIL.

AND MY FEAR ON THE CURRENT PORTABLES IS THEY'RE SO DILAPIDATED.

LIKE I'D LIKE TO SPEND, I PERSONALLY WOULD LIKE TO SPEND SOME MONEY TO ENSURE SAFETY AND THE KIDS DREAD GOING INTO THE PORTABLES.

AND THAT'S THE LAST, TEACHERS DO, TOO.

AND EVERYONE'S GOT STORIES UP HERE.

WE ALL HAVE KIDS. AND SO TO ME, IN MY VIEW, REPLACING THE OLD PORTABLES IS THE FIRST STEP OF MANY STEPS BECAUSE I'M GOING TO NEED THAT SPACE AS I'M SWINGING AROUND WITH EVERYTHING ELSE.

AND THEN SEAN HAD TALKED ABOUT THINGS IN THE PAST OF HOW WE DO THE SCHOOL.

DO WE GROW THE PYP MORE AND WE HAVE A NATURAL ATTRITION.

AND SO AS WE GO UP, KIDS LEAVE FOR VARIOUS REASONS AND THE SCHOOL BECOMES MORE, MORE IB ORIENTED BECAUSE OVER TIME WE'RE FINDING THAT THROUGH MYP AND DP, KIDS ARE COMING IN LATER AND YOU HAVE TO SPIN THEM UP INTO THE IB WORLD.

AND SO, I MEAN, I'VE GOT JUST TWO THOUGHTS ON THIS.

I UNDERSTAND WHERE YOU'RE COMING FROM.

OBVIOUSLY, IF WE WERE TO FOREGO THE REPLACEMENT PORTABLES, YOU KNOW, WE HAVE ANOTHER $1.3 MILLION, GIVE OR TAKE, THAT WE COULD DEDICATE TOWARDS SOMETHING MORE PERMANENT.

BUT THE OTHER ONE IS WITHOUT THE BENEFIT OF THIS PERFECT MASTER PLAN, WHATEVER IT IS, IF WE WERE TO REPLACE THREE PORTABLES WITH SOMETHING NEWER, THAT'S OBVIOUSLY GOING TO HAVE A 20 PLUS YEAR LIFESPAN, I ASSUME, ARE WE PREVENTING OURSELVES FROM USING THAT SPACE TO PUT IN A DINING HALL FACILITY OR SOMETHING ELSE? OR CAN THEY BE MOVED THEORETICALLY AND REPOSITIONED ELSEWHERE ON CAMPUS? YOU CAN MOVE THEM. THE CHALLENGE USUALLY MOVING THEM IS UTILITIES THERE.

THEY STILL HAVE TO HAVE PLUMBING AND ALL THAT KIND OF BUSINESS.

AND SO THAT'S REALLY THE CHALLENGE.

ALL SAINTS IS DOING EXACTLY THAT.

THEY ALSO HAVE SOME MODULAR BUILDINGS.

REVENUE. IT'S EXACT SAME CONVERSATION.

WE'RE HAVING TO MOVE THEY'RE HAVING TO SORT OF PIECEMEAL THROUGH STUFF BECAUSE YOU'RE RIGHT, IT WILL BE A MULTI-PHASED PROCESS.

AND JUST TO DOVETAIL OFF DAVID'S COMMENTS THERE, THE MODULAR BUILDINGS, MY UNDERSTANDING, CORRECT ME IF I'M WRONG, IS THAT THEIR LIFESPAN IS ACTUALLY CLOSER TO 90 YEARS BECAUSE OF THE QUALITY OF THE CONSTRUCTION FOR THE MODULAR BUILDINGS.

IS THAT TRUE? SO IT JUST DEPENDS HOW YOU SET THEM UP AND MAINTAIN THEM.

RIGHT. SO THEIR LIFESPAN COULD BE ANYWHERE FROM 12 TO 18 YEARS JUST IF YOU MAINTAIN THEM CORRECTLY.

AND SO IT CAN GO LONGER CERTAINLY.

THIS IS A SIDE NON BUILDING QUESTION.

ON THAT RETENTION POND THAT YOU LOOK AT, LIKE SHOULDN'T WE MOVE THE RETENTION POND AND PUT THE SOCCER FIELD THERE AND THEN MAKE A TRACK AROUND THE OTHER FIELD? IT'S WHICH, DO YOU MEAN THE ONE ON THE LEFT? THE ONE ON THE RIGHT.

THE ONE ON THE RIGHT. IT'S FUNNY YOU SAY THAT BECAUSE WE WERE HAVING A LITTLE PRE MEETING ABOUT THIS AND WE WERE TALKING ABOUT EXACTLY THAT RETENTION POND.

WE COULD TALK TO HILLWOOD.

THEY HAVE COWS ACROSS THE WAY.

I'M SURE THEY WANT WATER.

WELL, THEY CAN COME TO MY HOUSE.

MY HOUSE IS RIGHT THERE AND MY LAWN WATER COMES OFF THE EDGE AND THE WHOLE HERD COMES OVER.

AND SO THERE'S A NEED FOR IT.

IT IS.

SO. BUT I MEAN, THAT COULD BE A SOCCER FIELD AND WE COULD PUT [INAUDIBLE] THE OTHER TWO FIELDS AND PUT A TRACK AND FIELD.

WE HAVE THE MONEY FOR THAT.

RIGHT NOW. YOU WERE TALKING ABOUT DOING SOMETHING ELSE WITH THAT POND BECAUSE YOUR REAL ESTATE IS SO VALUABLE.

I KNOW. WE WERE TALKING ABOUT DOING.

I DON'T KNOW IF A SOCCER FIELD WOULD FIT THERE, BUT WE CAN TRY IT AND SEE BECAUSE WE WERE TALKING ABOUT ACTUALLY RECONFIGURING THAT ROADWAY NETWORK A LITTLE BIT.

YOU MEAN THE DEAD MAN'S CURVE.

YEAH. TO BE ABLE TO, NOT THAT ROADWAY.

ORIGINALLY. I DON'T KNOW IF YOU KNEW THIS, OTTINGER ROAD CAME STRAIGHT THROUGH BETWEEN THE POND OH REALLY. AND YOU CAN STILL SEE KIND OF THE GHOST OF IT RIGHT THERE AT THE TOP.

YEAH. AND SO OTTINGER CAME STRAIGHT THROUGH.

[00:50:03]

THERE'S SEVERAL OF THEM ON THAT ROAD.

AND ONE BY THE CEMETERY TOO.

YEAH. OH, YEAH. YEAH.

THAT ONE'S EVEN SHARPER.

YEAH. SO.

BUT I MEAN, OPTIMALLY WISE, THERE'S SOME REALLY VALUABLE REAL ESTATE UP IN THE TOP THERE.

WE HAVE A DONOR WHO HAS OFFERED MONEY FOR A TRACK AND FIELD.

IF I CAN MOVE LIKE A SOCCER FIELD OVER THERE.

I MEAN, I DON'T KNOW WHAT THE SQUARE FOOTAGE IS IN TERMS OF ACREAGE.

IF I HAD TO MOVE A LITTLE BIT OF A ROAD, I COULD PUT A TRACK AND FIELD ON THE BACK END AND THEN HAVE A REALLY NIFTY LITTLE SET OF TWO FIELDS COMBINED.

YEAH, YEAH, SURE.

WE WERE LOOKING AT IT FROM A FUTURE BUILDING EXPANSION.

OR THAT EVEN TOO. I'M JUST SAYING, I ALWAYS WONDERED ABOUT THE RETENTION POND.

IT'S ON THE TOP OF A HILL.

IT WAS NEVER MADE CORRECTLY AND I'M NOT SURE WHY IT WAS NEEDED, BUT IT WAS NEVER MADE CORRECTLY.

SO IT'S ALWAYS LEAKED.

I THINK TROY YOU PROBABLY KNOW THE HISTORY.

YEAH, IT CURRENTLY WE DON'T KNOW IF THE GROUNDWATER IS LEAKING JUST THROUGH THE PRESSURE OF THE POND, BUT WE'VE DONE SOME PREVENTATIVE MEASURES TO PREVENT IT FROM LEAKING.

BUT IT STILL LEAKS. AND THE FUNNY THING ABOUT IT IS HILLWOOD'S ALWAYS HATED IT BECAUSE IT TOOK THE RUNOFF AND IT ACTUALLY, IN THEIR VIEW, KIND OF MUDDIED UP THEIR POND FURTHER DOWN THE HILL.

SO THEY WOULD BE SO HAPPY IF YOU GOT RID OF IT.

WE SHOULD TALK TO THEM. ACTUALLY, THE NATURAL POND IS BY THE CORNER OF MY HOUSE.

IF YOU LOOK AT THE MAPS IN THE BACK CORNER, THAT'S WHERE THE WATER ALL RUNS TO, OR IT RUNS THE OTHER WAY.

GRAVITY ALWAYS WINS.IT DOES.

I ALWAYS WONDERED ABOUT THAT POND.

I'M LIKE, WHY DO WE HAVE A TWO ACRE RETENTION POND? IT WAS A CREATION, AND I DON'T REMEMBER WHERE THAT CAME FROM.

GIVE ME A NAME. WE'LL FIRE HIM RIGHT NOW.

[LAUGHTER] CAN I ASK YOU REAL QUICK ON ON ALL THESE PLANS? PARKING. WE HAVE AN ISSUE PARKING.

HOW IS THAT FACTORED INTO THIS GROWTH? AND THAT'S SOMETHING WHERE WE LOOKED AT, THAT'S ONE OF THE REASONS WE'RE TALKING ABOUT THAT.

I'LL BE HONEST WITH.

YEAH. BECAUSE WHEN YOU LOOK AT WHERE THE PONID IN THAT AREA IT'S NOT IDEAL FROM AN ACADEMIC CONNECTIVITY POINT OF VIEW.

IT'S KIND OF ON THE OTHER SIDE OF CAMPUS.

AND SO WE WERE LOOKING AT IT AS A PARKING OPPORTUNITY AS MUCH AS ANYTHING ELSE.

EVERY TIME I DRIVE BY THERE, I THINK OF THAT AS WELL.

YEAH. AND THAT USED TO BE USED KIND OF AS TEMPORARY PARKING.

I DON'T KNOW IF STILL USES THAT.

BUT THERE ARE THINGS LIKE THAT THAT WE THINK THAT THAT PROPERTY COULD MAYBE GET A LITTLE BIT MORE INTENSIVELY USED.

ONE OF THE OTHER THINGS THAT I WOULD SUGGEST TO YOU THAT WE COULD DO TO HELP WITH PARKING IS COME ALONG SOME OF THE ROADS AND JUST PAY OUT A LITTLE APRON ON THE SIDE SO THE CARS COULD PULL UP ON THAT AND YOU COULD GET A WHOLE SERIES OF LIKE PARALLEL PARKING FOR EVENTS AND THINGS LIKE.

THAT WOULD LET YOU KIND OF TAKE ADVANTAGE OF.

YEAH, WE HAVE. I DON'T, YOU'VE BEEN OUT THERE AT THE END OF SCHOOL.

IT'S QUITE THE DILEMMA FOR THE KIDS THAT DRIVE TRYING TO GET OUT BECAUSE THE ONLY ROADS THROUGH PYP, THAT THAT DESIGN IS.

YEAH. IT'S TOUGH.

YEAH, THAT IS TOUGH.

WE SHOULD, WE, DO HAVE A PLAN TO KIND OF MITIGATE SOME OF THAT AND THAT'S WIDENING THAT DRIVE RIGHT IN FRONT OF PYP BUILDING.

THAT WAS PROPOSED I THINK THIS LAST BUDGET CYCLE.

SO THAT WOULD ALLOW THREE LANES TO BE THERE.

ONE WOULD BE A PASSING LANE AS THOSE CARS WOULD QUEUE UP.

SO YOU'RE SAYING. WELL, WE DON'T.

YEAH. SO JUST JUST REAL QUICK, JUST TO DO A TIME CHECK.

IT'S 5:30 AND WE'VE GOT ANOTHER ITEM.

BUT YOU GUYS, IT'S OUR PRIORITY.

I JUST HAD TWO QUICK THOUGHTS HERE.

IT SOUNDS LIKE FROM THIS CONVERSATION THAT WE KNOW TWO THINGS.

THE HEAD OF SCHOOL, SEAN WILSON, WANTS TO MAKE SURE THE THREE OLDEST PORTABLES ARE REMOVED AS SOON AS POSSIBLE AND WE HAVE REPLACEMENT.

SO THAT THAT SPELLS TO ME NEW MODULAR BUILDINGS, AT LEAST REPLACE THE THREE OLDEST PORTABLES AND THEN TWO, WE'RE GOING TO NEED SOME TYPE OF PORTABLE MODULAR BUILDING AS A SWING SPACE AS WE GO THROUGH A SERIES OF CONSTRUCTION PROJECTS IN THE NEXT SEVERAL YEARS.

SO I'M WONDERING IF OPTION TWO SHOULD INCLUDE MODULAR BUILDINGS, YOU KNOW WHAT I MEAN? OR WE'RE GOING TO DECIDE TODAY ON JUST ONE OPTION.

WE'RE GOING TO TALK TO MODULAR NEXT.

GOT IT. SO. I THINK IT COMES BACK TO WHAT DIRECTION ARTS AND SCIENCE VERSUS A SECONDARY BUILDING EXPANSION.

AND JUST SO WE DON'T LOSE VALUABLE TIME, I DON'T KNOW IF MR. WILSON, YOU HAVE ANY INPUT OR IF THIS IS SOMETHING THAT YOU KNOW, CAN YOU GUYS COME BACK TO COUNCIL WITH BETTER FEEL FOR WHICH, IF WE TRY TO TAKE ON SOMETHING NEXT YEAR IN TERMS OF GETTING IT FUNDED AND DESIGNED OUT, COULD YOU HELP US TO.

PRIORITIZE. SO MY ONLY CONCERN WITH THE SECONDARY IS WILL WE HAVE THE ARTS AND SCIENCE SPACE WITHIN THAT BUILDING, AND CAN THAT HAPPEN ? AND WOULD THAT NOT ADD OR TAKE AWAY OR DETRACT FROM THE ADDITION TO THE ARTS AND SCIENCE? THAT WOULD BE MY MAIN CONCERN.

BECAUSE IF WE'RE JUST ADDING CLASSROOMS WE'RE NOT REALLY DOING THE JUSTICE NEEDED IN TERMS OF THE SCIENCES AND THE ARTS OF WHAT HAPPENS AT WESTLAKE.

THEN SHOULD WE JUST MOVE FORWARD WITH THE ARTS AND SCIENCE AND JUST SEE.

YEAH, I THINK WE SHOULD JUST DO THAT.

LET'S NOT WASTE TIME. THAT'S A PRIORITY.

I AGREE. I JUST WANTED TO HEAR FROM SEAN FIRST.

YEAH, I AGREE. WE'RE PICKING OUT WHAT HE'S EATING.

[00:55:05]

SO WHAT'S THE NEXT STEP? TROY, IS DIRECTION NEEDED FROM COUNCIL JUST TO START ADVANCING THE ARTS AND SCIENCE PROPOSAL? YES, SIR. SO WHAT WE'RE HEARING IS TO GO AHEAD AND TRY TO FINE TUNE SOME OF THE PRICING AS IT RELATES TO THE SECONDARY BUILDING, THE PRIMARY YEARS EXTENSION, AND THEN ALSO THE A & S AS WELL TO GET UPDATING COSTS ON ALL THOSE PLANS TO KIND OF SEE WHERE THAT LIES AND WHAT WE'D HAVE TO DO TO MOVE FORWARD ON THOSE.

I THINK IT'S A GOOD IDEA. AND THEN WE'LL ALSO LOOK AT THE POND AREA FOR POTENTIAL USE FOR THAT, WHETHER IT BE PARKING, SPORTS.

THAT'S OUTSTANDING. WHATEVER IT MAY BE.

I MEAN, WE COULD TALK TO HILLWOOD AND JUST SAY, LISTEN, THERE'S PLENTY, THAT POND IS THE TOP OF A HILL.

LIKE GRAVITY IS FIGHTING YOU EVERY DAY.

WE'D HAVE TO LOOK AT WHAT ALL THE RUNOFF FROM THE FRONT OF THE PYP.

THE PYP 1 BUILDING, THE PYP 2 BUILDING ALL THE RUNOFF FROM THE ROOFS GO INTO THAT POND.

YEAH. SO AS I WAS TRYING TO REMEMBER WHY IT WAS THERE, I THINK IT WAS IT WAS CREATED FOR IRRIGATION.

YES. AND SO WE CURRENTLY IRRIGATE FROM THAT POND.

SO THERE'S A PUMP THAT YOU SEE THERE THAT WE IRRIGATE AROUND THE PRIMARY BUILDINGS THAT WERE INITIALLY CREATED TO HAVE THREE.

SO TO STAY ON POINT, WE'RE TALKING ABOUT ARTS AND SCIENCE BUILDING AND REPLACING THE THREE OLDEST PORTABLES.

YEAH, THAT'S OUR FOCUS, RIGHT? YEAH, WE ARE. YEAH. IT'S JUST A COLLATERAL THOUGHT.

THAT'S WHAT IT IS. BUT YEAH, I MEAN, SOMETHING TO LOOK AT FOR THE FUTURE.

I'M WITH YOU. ALL RIGHT.

YOU GUYS GOT CLEAR DIRECTION FROM US NOW? YEAH. AND WE'LL COME BACK TO YOU.

YOU PROBABLY DON'T NEED AGAIN THIS MUCH, RIGHT? SO WE'LL COME BACK TO YOU. YEAH, WE HAVE EXECUTIVE SESSION IN TWO WEEKS, BUT YEAH, WE'RE PROBABLY IN JANUARY.

GIVE US TILL JANUARY.

YES. WE'LL COME BACK TO YOU WITH AN EXACT DATE.

JANUARY 30TH. AMY, IS THAT RIGHT? THANK YOU.

YEAH. LET'S PLAN ON MAYBE AGENDA.

THANK YOU SO MUCH. ALL RIGHT.

THANK YOU. THANK YOU. LET'S TALK PORTABLES.

OH, AND BY THE WAY, IF YOU DO WANT TO, IF YOU JUST WANT TO BRAINSTORM WITH THE ALL SAINTS PEOPLE, I'D BE MORE THAN HAPPY AND THEY'D PROBABLY.

WE SHOULD DO THAT, RIGHT? YEAH. I THINK THAT MIGHT BE BECAUSE YOU'RE FACING SO MANY SIMILAR KIND OF CHALLENGES.

I'LL SET THAT UP TO TROY.

THAT'D BE GREAT. THANK YOU.

THANK YOU. THANK YOU, GUYS.

I ALWAYS LEARN SOMETHING. WE'RE GOING TO PULL UP A PRESENTATION.

SO LET'S TALK PORTABLES.

SO IN YOUR PACKETS, YOU HAD SOME INFORMATION AS IT RELATES TO THE BASE COST.

WE GOT TWO PROPOSALS, ONE FROM RAMTECH AND ONE FROM MOBILE MODULAR.

AND SO WE'LL KIND OF TALK THROUGH THOSE.

AND SO REALLY WHAT WE'RE LOOKING FOR TODAY IS SOME DIRECTION.

DO WE WANT TO GO AHEAD AND MOVE FORWARD WITH REMOVING THE OLDER PORTABLES AND REPLACING THEM WITH NEW.

GET YOUR BLESSING ON THE FLOOR PLAN.

AND ALSO, WE'LL TALK A LITTLE BIT ABOUT FUNDING SOURCES AND ESTIMATED BUDGETS.

SO THE KEY PIECE TO THIS IS IN ORDER TO GET THOSE NEW MODULAR BUILDINGS BY AUGUST, WE'RE GOING TO HAVE TO PUT DOWN 25% WITH WHATEVER VENDOR WE CHOOSE BY THE END OF THE MONTH, END OF DECEMBER, IN ORDER TO LOCK OUR PLACE IN THE ASSEMBLY LINE AND GET THOSE BUILT TO GET THEM REMOVED, GET THE OLD ONES REMOVED AND GET THE NEW ONES PUT IN.

SO IT'S ABOUT A TWO MONTH PROCESS WHEN YOU TALK ABOUT POWER, WATER AS WELL.

SO GIVING US THE ABILITY TO START NEGOTIATING THAT WITH THOSE VENDORS AND WE CAN BRING SOMETHING BACK TO THE COUNCIL ON THE 19TH IF THAT'S THE DIRECTION.

SO YOU GUYS HAVE SEEN THE FLOOR PLAN.

IT INCLUDES SIX CLASSROOMS, RESTROOMS, SOME OFFICE SPACE, AND THESE PORTABLES ARE ALL ENCLOSED.

IN OTHER WORDS, TODAY YOU HAVE THE WOODEN DECK IN BETWEEN THE THREE BUILDINGS.

THIS WOULD ALL BE ENCLOSED.

SO THAT'S GENERALLY WHAT THE FLOOR PLAN LOOKS LIKE.

THESE ARE ALL 1500 SQUARE FEET, ROUGHLY, HOW BIG? EACH CLASSROOM, I BELIEVE IT SAYS ON THERE, ABOUT 700 SQUARE FEET.

SO THEY'RE REPLICATING WHAT WE HAVE TODAY AS FAR AS SQUARE FOOTAGE.

THEY'RE ABOUT THE SAME SIZE AS THE CLASSROOMS THAT ARE IN THE SECONDARY BUILDING.

AND THESE HERE, THE HVACS ARE DEPICTED AGAIN ON THE WALL.

YES. AND SO WHAT WE'VE ASKED THEM TO DO IS RIGHT NOW YOU WALK IN THOSE PORTABLES AND THE AC UNIT IS ON ONE WALL AND IT CRANKS UP AND THEN THAT'S ALL THAT HEATS.

WE'RE GOING TO HAVE IT ACTUALLY DUCT.

SO YOU'RE GOING TO HAVE JUST LIKE YOU WOULD IN A NORMAL CLASSROOM.

[01:00:01]

SO YOU'LL GET BETTER CIRCULATION IN THERE AS WELL.

COULD YOU HAVE THE HVACS LIKE A HOUSE SET OFF TO THE SIDE? THAT WOULD BE AN UPGRADE AND WE'D HAVE TO NEGOTIATE THAT WITH THEM.

BUT IT DEFINITELY WILL IMPACT THAT BASE PRICE.

AND SO, I MEAN, I DON'T WANT TO REPLICATE WHAT I HAVE NOW, RIGHT? I WANT TO FIX FIRE.

I WANT TO FIX SAFETY.

I DON'T WANT.

SURE. LIKE, OH, IT'S A NEW HVAC.

IT VIBRATES LESS.

RIGHT. YOU'RE GOING TO YOU'RE GOING TO GET LESS NOISE BECAUSE THAT'S GOING TO BE DUCTED INTO THE CLASSROOM.

AND YOU MAY HAVE 2 TO 3 DUCTS IN THAT CLASSROOM FOR THAT SUPPLY AIR.

AND THEN FOR WINDOWS TOO, YOU KNOW, OUR, THE WHOLE POINT OF THE SCHOOL WAS LIGHTING.

THERE'S GOT TO BE A MODULE SET UP WHERE THERE'S WINDOWS.

RIGHT. AND WE CAN CHANGE THOSE WINDOWS BECAUSE IT'LL BE A BRAND NEW PORTABLE AND WE CAN CUSTOMIZE THOSE, WHETHER IT'S THE LONG HORIZONTAL WINDOWS OR IT'S JUST YOUR STANDARD THREE BY FOUR WINDOW, WHICH YOU'LL SEE A PICTURE OF THAT.

SO WE CAN ADD THOSE WINDOWS IN ADDITION TO OR REDESIGN THAT, BUT IT BECOMES MORE OF A CUSTOM PRODUCT, BUT IT'S DEFINITELY AVAILABLE TO DO.

I'D LIKE TO LOOK AT THAT.

I THINK THOSE ARE THE MAJOR ISSUES WITH THE PORTABLE.

KIDS DREAD GOING THERE BECAUSE IT'S LIKE A DARK ROOM.

RIGHT. AND SO.

NO, DEFINITELY UNDERSTAND THAT.

SO IF WE'RE LOOKING AT OUR BASE, OUR BASE COST ON THESE WITH RAM TECH, WHAT THEY HAD SUBMITTED WAS ABOUT $730,000 IN SOME CHANGE ALONG WITH THE SKY TRACK. THE SKY TRACK IS USED TO REMOVE THE EXISTING PORTABLES AND PUT THE NEW ONES BECAUSE WHEN YOU SURGICALLY YOU'VE GOT TO DO THAT BECAUSE WE HAVE SOME UTILITIES IN PLACE AND SO IT PREVENTS FROM DAMAGING THAT.

SO THEIR BASE COST TOTAL IS $733, 340.

AND THEN SOME ENHANCEMENTS OR SOME OPTIONS WOULD BE TO ADD SOME.

RIGHT NOW WE HAVE THE METAL COVERINGS ON THEM NOW AND SO THEY PUT MORE OF A HARDY LOOK AND I'VE GOT A PICTURE OF THAT AND WE CAN GO THROUGH THAT.

AND WHAT WOULD THAT BE SITTING ON? IS THAT A SLAB OR IS THAT ON.

IT WOULD BE SITTING ON THE CURRENT GROUND THAT WE HAVE NOW.

NOW, WHEN WE DID THAT, WE COMPACTED THAT SOIL, WE SLOPED IT SO THE DRAIN, THE WATER WOULD DRAIN DOWNHILL.

THE CHALLENGE OF BUILDING ON THAT CAMPUS IS THE TOPOGRAPHY.

IT IS NOT, IT'S NOT ON ANY TYPE OF A CONCRETE RIGHT NOW.

SO THEY JUST PUT BLOCKS AND WE CHECKED THOSE TO SEE IF THERE'S ANY MOVEMENT.

I THINK IT WAS ABOUT TWO YEARS AGO THEY CAME OUT AND RESET SOME OF THOSE BLOCKS FOR US AS WELL.

SO RIGHT NOW IT'D BE SITTING RIGHT ON THE GROUND.

WOULD IT BE BETTER TO PUT IT ON CONCRETE? IT WOULD BE BETTER, CERTAINLY.

OBVIOUSLY, IT'S ANOTHER 100 GRAND MORE.

YEAH, THERE'S A COST ASSOCIATED WITH.

BUT IF WE EVER WANT TO MOVE THEM IN THE FUTURE.

I MEAN YOU CAN TEAR UP CONCRETE. YEAH, BUT THEN YOU GOT THE DEMOLITION AND THEN THE PLUMBING HAS TO BE RUN THROUGH THE CONCRETE SLAB AS WELL.

IN TERMS OF MAINTAINING THE MOISTURE AND EVERYTHING, IF YOU HAVE CONCRETE ON THE GROUND.

DOES IT PRESERVE THE LIGHT? I MEAN, ADDS LIFESPAN TO IT, RIGHT.

I'M NOT SURE IT'S GOING TO PRESERVE THAT MUCH OF A LIFESPAN BECAUSE YOU HAVE VENTILATION UNDERNEATH THAT WAS THOSE PORTABLES.

SO THOSE SKIRTS, THEY HAVE HOLES IN IT SO THAT YOU CONSTANTLY HAVE WIND CIRCULATION UNDERNEATH THOSE.

CERTAINLY PUTTING IT ON A CONCRETE SLAB WOULD BE THE BEST OPTION IF THAT'S SOMETHING WE WANTED TO SPEND THE MONEY ON.

BUT TO YOUR POINT, WE'D HAVE TO GO AND DEMO ALL THAT.

AT THE END OF THE DAY WHEN IT CAME TIME TO REMOVE THEM.

AND SO THAT JUST ADDS TO THE COST AS WELL.

BUT I WOULD SPEAK AGAINST DOING THE SLAB BECAUSE YOUR SOIL IS SO EXPANSIVE HERE THAT IT SWELLS AND SHRINKS A LOT.

AND SO IF YOU HAVE PLUMBING COMING THROUGH THAT AND THE SLAB SWELLS AND SHRINKS, YOU COULD BREAK YOUR PLUMBING, WHICH THEN CAUSES A HUGE MESS UNDER YOUR PORTABLE.

SO I WOULD TEND NOT TO DO AT LEAST ALL OF IT IF YOU DID SOME OF IT ON A SLAB.

BUT I WOULDN'T DO ALL OF IT WITH THE PLUMBING.

I MEAN, COULD YOU DO THE EDGE PERIMETER? YOU SEE THAT WITH SOME BUILDINGS WHERE THERE'S LIKE A THREE FOOT AROUND AND THEN YOU PUT YOUR STILTS ON IT.

AND SO THEREFORE IT'S NOT A COMPLETE SLAB, BUT IT MAINTAINS THE BALANCE.

CERTAINLY. I MEAN, WE CAN HAVE OUR ENGINEERS LOOK AT THAT AND SEE WHAT TYPE OF FOOTERS ARE NEEDED TO SUPPORT THAT WEIGHT AS WELL.

SO WE CERTAINLY CAN DO THAT.

YOU HAD THE OPTION OF WOODEN DECKS VERSUS METAL.

METAL'S A LOT MORE EXPENSIVE.

WOODEN DECKS ARE LESS NOISIER.

SO WE KIND OF WENT WITH THE WOODEN OPTION AS WHAT WE CURRENTLY HAVE.

THE UPGRADING IN FLOORING, WE PUT A PRICE IN THERE SO THAT RIGHT NOW IF YOU GO IN SOME OF THE PORTALS THEY HAVE THE VCT TILE, WHICH IS THE 12 BY 12 TILE.

IN PORTABLE BUILDINGS, YOU KNOW, OVER TIME, YOU'LL SEE THOSE TILES START BECAUSE YOU HAVE SOME MOVEMENT IN THOSE PORTABLES START SEPARATING.

WE KIND OF TEST, DID A FLOOR IN THE LIFE SKILLS ROOM, THAT PORTABLE THAT RUNS EAST-WEST WITH MORE OF A RUBBERIZED FLOOR, WHICH GAVE YOU A HIGHER QUALITY FEEL INSIDE THE PORTABLES AS WELL AS IT KIND OF HELPS WITH SOME OF THE NOISE.

AND THAT'S HELD UP VERY WELL, BUT IT'S ALSO PRETTY EXPENSIVE TO DO.

SO WE LOOKED AT THAT AS AN UPGRADE.

CANOPIES. OF COURSE, WE HAVE CANOPIES TODAY.

THIS INCLUDES CANOPIES AS WELL TO ALL THE EXITS FROM THE OFFICES AS WELL AS TO THE NORTH SIDE OF THE BUILDING.

[01:05:06]

IS THERE NOT A GENTLY USED MARKET THAT WOULD BE SUBSTANTIALLY LESS FOR THESE BUILDINGS, SINCE ULTIMATELY WE'RE TRYING TO PHASE THEM OUT WITHIN THE NEXT FIVE YEARS, TEN YEARS.

THEY'RE TOUGH TO FIND.

AND I ASKED THAT QUESTION TO BOTH OUR VENDORS AND THEY ARE, PORTABLE BUILDINGS ARE SOMEWHAT IN A SHORTAGE BECAUSE EVERYBODY BECAUSE OF THE INFLATION MARKET AND THE PRICE OF BUILDING BUILDINGS.

THE NEW CAR SALESMAN NOT WANTING TO LET YOU KNOW THERE'S SOME GOOD USED CARS ON THE LOT.

YEAH, WE CERTAINLY CAN PURSUE THAT.

I CERTAINLY THINK WE SHOULD BECAUSE ULTIMATELY WE DON'T WANT THESE THINGS 20 YEARS FROM NOW.

YOU KNOW WHAT I MEAN? RIGHT.

I DON'T THINK ANY OF US DO.

AND THAT WAS THE REASON WE BOUGHT USED ONES TO BEGIN WITH, THINKING WE WOULDN'T HAVE THEM HERE FOR A LONG PERIOD OF TIME.

SO WE CAN CERTAINLY PURSUE THAT WE KIND OF GOT A GUN TO OUR HEAD ON THIS ONE.

WE'VE GOT TO MAKE A DECISION THIS MONTH.

RIGHT. BUT I THINK IT'D BE PRUDENT TO LOOK AT AND I COULD BE 1,000% WRONG.

I MEAN, THERE COULD BE NOTHING ON THE MARKET.

I DON'T KNOW. BUT I THINK WE SHOULD LOOK, I MEAN, IF WE HAD A REALLY GOOD, YOU KNOW, WE'RE LOOKING FOR THREE, RIGHT? WE HAD THREE AFFORDABLE ONES THAT COULD BE MORE MONEY FOR PERMANENT STRUCTURES.

SURE. SURE.

WE CAN DEFINITELY PURSUE THAT FOR SURE.

ARE YOU GUYS FEELING SIMILAR? YEAH, FOR SURE. NO, OF COURSE.

I MEAN, IT'S LIKE SAVING MONEY ON THE APARTMENT THAT YOU'RE RENTING SO YOU GET MORE MONEY FOR A DOWN PAYMENT ON A NICE HOUSE.

OH, NO, I TOTALLY UNDERSTAND.

TOTALLY UNDERSTAND. WE WERE LOOKING TO GET A NEW PORTABLE BUILDINGS, AND THAT WAS THE DIRECTION I WAS GIVEN AT THE TIME.

SO. ABSOLUTELY. THANK YOU FOR THAT.

THANKS. WE CAN PURSUE THAT FOR SURE.

SO THE SECOND PROPOSAL WE GOT WAS FOR MOBILE MODULAR.

THERE'S CAME IN AT ABOUT $758.

THEIR SET UP COSTS WERE KIND OF THE DIFFERENCES AS FAR AS WHAT THEY CHARGE TO DO THE BLOCKING AND SETTING.

SO THEIR TOTAL CAME UP TO BE ABOUT $804 AND SOME CHANGE.

AND THEN THERE'S THEIR COST FOR METAL AND CANOPIES AND WOOD DECKS AND UPGRADES TO THE FLOOR AS WELL AS THE UPGRADE TO THE SIDING.

NOW LET'S TALK ABOUT THE SITE.

SO WHAT DO WE GOT TO DO TO THAT SITE TO KIND OF PREPARE IT? THE FIRST THING WE GOT TO DO IS WE'VE GOT TO REMOVE THE OLD PORTABLES.

THE GOOD NEWS IS WE'LL GET $7,500 FOR THOSE OLD PORTABLES, OUR OLD MODULARS, I SHOULD SAY.

AND THEN WITH THE POWER HOOKUPS, THE PLUMBING.

WE GOT RANGES ON THOSE BECAUSE REALLY WHAT THE CONTRACTORS NEEDED IS THEY NEEDED SOME MEP DRAWINGS THAT WOULD BE SUPPLIED BY THE VENDOR THAT WE CHOOSE.

AND SO WE'VE GOT SOME PRICE RANGES THERE FOR ALL OF THESE THINGS.

I.T. DATA, THAT'S SWITCHES, PHONES, ALL THOSE THINGS THAT GO INTO THOSE CLASSROOMS, MONITORS, SMART BOARDS, FIBER.

THAT NEEDS TO BE RUN BECAUSE WE'RE GOING TO HAVE TO MOVE THAT LOCATION AS WELL.

FIRE ALARM SYSTEM, THAT'S ALL YOUR HORN STROBES AND PANELS, SPRINKLER SYSTEM AS WELL.

SO THAT'S GETTING, THE BASE COST INCLUDES THE SPRINKLER SYSTEM INSIDE THE BUILDING.

BUT I'VE GOT TO GET A LINE FROM THE MAIN WATER LINE UP TO THE BUILDING TO SUPPLY THAT WATER FOR THAT SYSTEM.

SO THAT'S WHAT THAT COST IS.

LANDSCAPING, A RANGE THERE BECAUSE OBVIOUSLY IF WE'RE GOING TO LANDSCAPE AROUND THE NEWER PORTABLES, WE'RE GOING TO HAVE TO UPGRADE WHAT'S AROUND THE ONE, THE SET THAT'S GOING TO STAY. SO THAT INCLUDES THAT.

SECURITY EQUIPMENT, IF WE'RE GOING TO REPLACE THE CAMERAS OR MAY ADD SOME ADDITIONAL CAMERAS BASED TO THE NEW CONFIGURATION.

AND THEN ALSO THAT CONTINGENCY.

SO THAT CONTINGENCY WILL INCLUDE ANYTHING FROM FIRE EXTINGUISHERS TO JUST THINGS THAT COME UP, DOOR READING SYSTEMS, ALL THOSE THINGS THAT MAY COME UP THAT WE'RE JUST NOT THINKING OF.

OR IF YOU HAVE A PRICE DIFFERENCE, ALL OF A SUDDEN IT COMES IN AS WELL.

SO THAT KIND OF GIVES YOU THAT TOTAL OR THAT RANGE OF ABOUT 265 TO ABOUT 349 JUST TO GET THE SITE PREPARED.

AND SO USING RAMTECH AS THE EXAMPLE, THEIR BASE COSTS, THE ADDITIONAL OPTIONS AND SITE WORK, THAT PROJECT WOULD COME IN AT ROUGHLY ABOUT $1.2 MILLION, JUST FOR THOSE THREE MODULAR BUILDINGS.

TROY, IT LOOKS LIKE THERE'S A PRICE DIFFERENTIAL, GIVE OR TAKE, $100,000 BETWEEN THESE TWO GROUPS.

JUST BETWEEN THESE TWO, DID YOU SEE MUCH OF A DIFFERENCE IN TERMS OF PRODUCT QUALITY DESIGN? DID YOU GET A BETTER FEEL AND THEN JUST TO FINISH OUT THE QUESTION, LET YOU RUN, WHY THESE TWO AND SHOULD WE GO BROADER? I MEAN, IT'S A BIG MARKET OUT THERE.

RIGHT. IT IS. THESE TWO FOLKS HAVE BEEN IN THE AREA FOR A LONG TIME.

I'VE SEEN SOME OF THEIR PRODUCTS.

THEY SENT ME A LOT OF EXAMPLES.

WE CHECKED THEIR REFERENCES.

AND SO I FEEL LIKE THEY BRING A VERY GOOD PRODUCT.

WE USED A COMPANY AND I WON'T MENTION THEIR NAME, ON THE FIRST BUILDINGS AND IT WENT OKAY, BUT THEY JUST REALLY DIDN'T UNDERSTAND THE QUALITY WE WANTED.

[01:10:09]

BUT THEY'RE ALSO ON THE APPROVED TEXAS.

YEAH. SO BOTH OF OUR MEMBERS OF THE BUYBOARD, SO THAT GIVES US, IT QUALIFIES US SO WE DON'T HAVE TO GO THROUGH THE FULL BID PROCESS, AS WELL. BUT ARE WE JUST GOING FOR THE CHEAPER OPTION OR DID YOU SEE A NOTABLE DIFFERENCE BETWEEN.

I DON'T THINK WE'LL SEE THE NOTABLE DIFFERENCE AS IT RELATES TO QUALITY IN EITHER ONE OF THESE VENDORS.

I THINK WE'RE GOING TO GET A QUALITY PRODUCT, WHICHEVER VENDOR WE CHOOSE.

AND DO THEY HAVE ANY WARRANTIES? THEY'LL HAVE SOME WARRANTIES ON THE HVAC SYSTEMS, SO THERE'LL BE SOME OF THAT.

THAT'S THINGS THAT WE STILL NEED TO NEGOTIATE AS WELL.

SO THE NEXT SLIDE.

WHOOPS. SO THE NEXT SLIDE, THIS IS KIND OF A LAYOUT.

YOU SEE YOUR EXISTING THREE THAT ARE SEPARATED BUILDINGS.

A SINGLE BUILDING IS WHERE YOUR BLUE PERIMETER IS.

AND SO YOU CAN SEE IT MOVES TO THE NORTH A LITTLE BIT AS WELL.

SO IT IS A LITTLE BIT LARGER FOOTPRINT, BUT THAT WOULD BE THE LOCATION.

AND THEN TO GIVE YOU SOME CHALLENGES THAT WE HAVE, WE WOULD LOOK AT, THERE WAS A CANOPY PRICE IN THERE ON THE SITE PRICING, AND THAT WOULD BE TO GET A COVERED CANOPY FROM THE LOCATION WHERE OUR CURRENT PORTABLES ARE TO THE EXISTING PORTABLES THAT WOULD NOT BE REPLACED.

AND SO WE'D HAVE A COVERED WALKWAY FROM PORTABLE, FROM THE PORTABLE BUILDINGS TO PORTABLE BUILDINGS.

AND IS THAT WHERE THE DECKING IS PROPOSED TO GO AS WELL? SOME OF THE DECKING MAY GO THERE, YES.

WHERE ELSE DOES THE DECKING GO? SO IT GOES OUT ALL YOUR EXITS.

SO IF YOU GO BACK TO THE FLOOR PLAN, YOU HAVE THE OFFICES ON ONE SIDE.

AND SO THAT WOULD BE YOUR YOUR SOUTH SIDE.

SO THAT WOULD THAT WHOLE SECTION WOULD BE ALL DECKED BECAUSE YOU HAVE SO MANY DOORS, YOU HAVE YOUR EXIT DOOR AT YOUR MAIN HALLWAY, AND THEN YOU'D HAVE A DECK ON THE NORTH SIDE OF THE BUILDING AS WELL, BECAUSE YOU'VE GOT TO STAY IN COMPLIANT WITH ADA.

SO YOU'RE GOING TO HAVE TO CREATE A RAMP OR SWITCH BACK RAMP DEPENDING HOW IT FALLS OUT.

AND ACCORDING TO THAT DESIGN, THE OFFICES HAVE NO HVAC.

I'M SORRY. THE OFFICES ON THAT MAP DO NOT HAVE ANY HVAC.

NO, THEY WILL HAVE HVAC.

SO, IF YOU LOOK AT THE CLASSROOM BUILDING, THAT DOTTED LINE THAT GOES IN BETWEEN THERE, THOSE ARE TWO BUILDINGS SANDWICH TO GO TOGETHER.

SO YOU'VE GOT ONE, TWO, THREE AND THEN THE RESTROOMS AND THE OFFICE AGAIN IS THAT BUILDING.

SO YOUR HVAC SYSTEM.

IT'S NOT DEPICTED ON THERE.

RIGHT. BUT IT WOULD BE THERE.

SO IF YOU LOOK AT, IF YOU LOOK AT ON YOUR RESTROOMS, YOU HAVE RIGHT OUTSIDE YOUR RESTROOMS, YOU HAVE THE UNIT ON THE LOWER SIDE AND ALSO ON THE OTHER SIDE, BECAUSE IF YOU RECALL, IT'S ALL GOING TO BE DUCTED.

AND SO THOSE UNITS WOULD FEED THAT OFFICE SPACE.

SO AFTER WORKING WITH BOTH COMPANIES, DO YOU HAVE A PREFERENCE THAT WHEN YOU PREFER WORKING WITH.

I WOULD GO WITH RAMTECH.

THEIR ENGINEER CAME OUT ON SITE AND KIND OF SURVEYED THE SITE FOR US AS WELL.

AND THEY, I HAVEN'T WORKED WITH THEM IN THE PAST, BUT I THINK FROM WHAT I CAN TELL, THEY PUT OUT QUALITY PRODUCTS.

AND SO WHEN YOU TALK ABOUT SIDING AND UPGRADING OUR SIDING, IF YOU NOTICE THIS IS MORE FLAT.

IT'S CALLED THE HARDY SIDING.

IT'S NOT AS RIGID AS WE HAVE TODAY WITH THE METAL.

AND SO THAT WOULD BE YOUR YOUR DIFFERENCE THERE.

AND YOU COULD SEE THE RAMPS.

YOU SEE A SINGLE ENTRY POINT ON THE LOWER SIDE, AND THEY PUT THE FLOWERBEDS AND THE ROSE BUSHES AND ALL THOSE TYPE THINGS TO KIND OF HELP SPRUCE THOSE UP AS WELL.

ANY QUESTIONS OR COMMENTS? NOT RIGHT NOW. AND SO YOU'RE GOING, YOU NEED US AT THE NEXT MEETING TO GIVE US A DECISION, RIGHT? ON THE 19TH, RIGHT? RIGHT. BY THE 19TH, WE'VE GOT TO MAKE A DECISION.

SO WHAT I NEED, WHAT I'M, WHERE I NEED DIRECTION TONIGHT IS ARE WE OKAY WITH THE BUDGET, THE PROPOSED BUDGET, TO MOVE FORWARD WITH THE PORTABLES? BECAUSE WE'RE GOING TO HAVE TO GET A, PUT DOWN THAT 25%, PROBABLY SHORTLY AFTER THE 19TH.

WHAT ARE YOU GOING TO BRING BACK ON THE 19TH? WE'LL GO BACK AND NARROW DOWN THAT, ALL THOSE OPTIONS.

OKAY. SO WE'LL TAKE OUT THE METAL, WE'LL ADD SOME ADDITIONAL WINDOWS.

SO YOU BRING BACK YOUR PROPOSAL AND WALK US THROUGH IT ON THE 19TH? YES. OKAY. CORRECT.

AND I'D ALSO LIKE TO SEE A USED AND MAYBE THERE'S NOTHING OUT THERE, BUT OKAY.

YEAH. AND IN TURN, JUST GO TO THE MAYOR'S POINT ON ON WINDOWS AND OPTIONALITY, CAN YOU EXPAND A LITTLE ON THE OPTIONALITY BY THAT TIME, DO YOU THINK? YES. OKAY. WELL, WE'LL GET WITH THE VENDOR AND SEE WHAT THEY CAN TURN AROUND FOR US.

MAYBE NOT THE AC ON THE WALL.

EVENTUALLY THAT VIBRATING IS GOING TO COME OFF THE WALL.

[01:15:02]

LIKE GRAVITY. IT'S GRAVITY.

YOU'LL EVENTUALLY LOSE THAT ONE.

YEAH.

SO THAT'S WHAT WE'LL COME BACK ON THE 19TH TO GET APPROVAL TO GO AHEAD AND MOVE FORWARD WITH THAT.

BUT WE'LL CREATE THOSE OPTIONS FROM USED ACS IN WINDOWS AS WELL AND HONE IN ON THOSE.

FOR SURE. APPRECIATE IT. THANK YOU. THANK YOU VERY MUCH.

ALL RIGHT. LET'S TAKE A QUICK TEN MINUTE BREAK BEFORE THE NEXT MEETING.

THE MEETING STARTS AT 6.

THAT WOULD BE THE END OF THE WORK SESSION AT 5:51.

ALL RIGHT, LET'S START THE REGULAR MEETING.

[REGULAR MEETING – Call to Order (6:00 P.M.)]

LET'S START WITH THE PLEDGE OF ALLEGIANCE.

ALLEGIANCE] PLEDGE] CITIZEN/PARENT COMMENT.

I THINK WE HAVE ONE. OR WE HAVE MORE THAN THAT? JUST ONE. REGGIE, COME ON DOWN.

ARE YOU COMING UP?

[7. ITEMS OF COMMUNITY INTEREST]

MR. SASSER. VERY FESTIVE.

VERY FESTIVE. YES.

GOOD EVENING, MAYOR, COUNCIL AND HELLO TO EVERYBODY HERE AND EVERYBODY WATCHING AT HOME.

OR THE ARCHIVED VERSION A LITTLE BIT LATER.

WE HAVE A BIT OF A LIGHT AGENDA FOR DECEMBER, WHICH IS GOOD BECAUSE OCTOBER AND NOVEMBER WAS PRETTY HECTIC, BUT IN A GOOD WAY.

SO WE'RE GOING TO KICK IT OFF TOMORROW MORNING WITH THE LAST COFFEE AND CONVERSATION OF THE YEAR WITH THE MAYOR.

AND THAT'S FROM 8 TO 9:30 AT SIP STIR COFFEE HERE IN WESTLAKE.

I WANT TO GIVE YOU AN UPDATE ON THE WESTLAKE ACADEMY HOLIDAY BREAK.

THEY'RE GOING TO BE OFF FROM THE 19TH THROUGH THE THIRD.

THAT'S STAFF.

AND THEN ACTUALLY STAFF HAS A DEVELOPMENT DAY ON JANUARY 3RD AND THE STUDENTS RETURN ON JANUARY 4TH.

OUR NEXT TOWN COUNCIL MEETING WILL BE ON DECEMBER 9TH.

TOWN HALL AND MUNICIPAL COURT WILL BE CLOSED DECEMBER 23RD, 26TH AND THE 30TH FOR THE HOLIDAYS.

OUR FIRST COFFEE AND CONVERSATION OF THE NEW YEAR.

USUALLY IT'S THE FIRST TUESDAY OF THE MONTH, BUT BECAUSE IT'S SO CLOSE TO THE NEW YEAR, WE'RE GOING TO MOVE IT TO JANUARY 10TH.

AND AGAIN, THAT'S GOING TO BE ON TUESDAY FROM 8 TO 9:30 AT SIP STIR COFFEE.

AND THEN OUR FIRST TOWN COUNCIL MEETING OF 2023.

IT'S GOING TO BE ON JANUARY 30TH.

SOME ADDITIONAL ITEMS OF NOTE THAT I WANTED TO TALK ABOUT.

THE TREE LIGHTING, WHICH HAPPENED ON THURSDAY, WAS A GIGANTIC SUCCESS.

IT WAS SO MUCH FUN.

WE HAD ALL KINDS OF EVENTS GOING ON FROM REINDEER, SNOW GLOBE, PHOTO OPS.

THERE WAS TONS OF FAMILIES FROM THERE, WHICH WAS GOOD TO SEE BECAUSE WE SAW AN AWFUL LOT OF FAMILIES COMING IN FROM OTHER TOWNS AS WELL, WHICH REALLY MAKES WESTLAKE A DESIRED DESTINATION FOR SUCH EVENTS LIKE THIS.

WE SEE THAT A LOT WITH THE CAR SHOW AS WELL.

SO IT WAS JUST GREAT.

THEY ESTIMATED CLOSE TO 900 PEOPLE THERE, WHICH WAS A HUGE COUP FOR US BECAUSE WE HAD A COUPLE OF DIFFERENT THINGS WORKING AGAINST US.

WE HAD OBVIOUSLY CHILLY WEATHER, WHICH KIND OF FITS THE NOTION, BUT THAT KEEPS FOLKS AT HOME OFTENTIMES.

WE HAD A LITTLE BIT OF LIGHT RAIN AND I KNOW VACCARO HAD THEIR HOLIDAY PARTY AS WELL, BUT TO STILL GET CLOSE TO 900 PEOPLE WAS A GIGANTIC THING FOR US.

AND SO SPECIAL THANKS TO THE FOLKS WHO PUT THAT TOGETHER, SPECIFICALLY TROY AND EMILY FROM THE TOWN STAFF.

THEY DID A GREAT JOB.

I WANT TO MENTION THAT THE VACATION WATCH FOR ANYONE WHO IS GOING ON VACATION IN WESTLAKE, KPD WILL COME BY.

ALL YOU HAVE TO DO IS SIGN UP, GIVE THEM A CALL, AND THEY WILL COME BY AND CHECK OUT YOUR HOUSE, MAKE SURE IT'S SAFE, IF YOU'RE TRAVELING FOR THE HOLIDAYS.

IT IS COMPLIMENTARY.

IT'S A GREAT, IT'S A GREAT DEAL.

TALKING TO CHIEF FORTUNE, THEY ABSOLUTELY ADVOCATE FOR IT.

SO IF YOU ARE GOING OUT OF TOWN, GIVE KELLER POLICE A CALL AND THEY'LL STOP BY AND CHECK ON YOUR HOUSE TO MAKE SURE EVERYTHING'S SAFE WHILE YOU'RE AWAY.

WINTER QUARTER AVERAGING JUST BEGAN ON DECEMBER 1ST AND RUNS THROUGH THE END OF FEBRUARY.

AND WHAT THAT IS, FOR THOSE WHO DON'T KNOW, IT'S EVERY MARCH THE TOWN OF WESTLAKE CALCULATES EACH RESIDENCE SEWER VOLUME UTILIZING THE WINTER QUARTER AVERAGE RATE METHOD . THAT'S DETERMINED BY AVERAGING THE USAGE OF WATER IN DECEMBER, JANUARY AND FEBRUARY OF EACH CALENDAR MONTH.

TYPICALLY, THOSE ARE THE LOWEST, THE US LOWEST THREE MONTHS OF USAGE EACH YEAR.

SO THEN THE AVERAGE SETS UP THE BILLING VOLUME OF SEWER USAGE FOR THE NEXT 12 MONTHS.

SO THE BOTTOM LINE IS IF YOU SAVE AND CONSERVE THE NEXT THREE MONTHS, YOU'RE GOING TO SAVE A HECK OF A LOT OF MONEY MOVING FORWARD.

WE HAVE A LOT OF INFORMATION ON THAT ON OUR WEBSITE RIGHT ON THE FRONT PAGE UNDER NEWSFLASH.

SO IF YOU HAVE ANY QUESTIONS ABOUT THAT, PLEASE, PLEASE LOOK AT OUR WEBSITE BECAUSE WE'VE, THAT'S A HUGE DEAL OBVIOUSLY.

[01:20:07]

THERE'S GOING TO BE CLOSURES FOR THE RIGHT LANE OF THE WESTBOUND HIGHWAY 170 FRONTAGE ROAD, WHICH WILL BEGIN SOON.

THE PROJECT CLOSURE TIME SHOULD BE FROM AROUND THE 12TH OF DECEMBER TO FEBRUARY 3RD, WEATHER PERMITTING.

SO THAT'S KIND OF A BIG DEAL.

WE ALSO HAVE A MAP ON THAT AS WELL ON OUR FRONT PAGE OF OUR WEBSITE AND OUR SOCIAL MEDIA PAGES AS WELL, IF YOU'RE LOOKING FOR ALTERNATIVE ROUTES.

SOMETHING QUICK. ALSO A COUPLE OF OTHER HOLIDAY NOTES.

THE GOOD NEWS, TRASH AND RECYCLING.

THEY WILL NOT BE IMPACTED BY THE HOLIDAYS.

SO THEY ARE RUNNING ON SCHEDULE FOR CHRISTMAS AND NEW YEAR'S.

AND ALSO IF YOU HAVE FAMILY COMING IN TOWN.

GREAT DEAL FOR MR. WOOLRIDGE HERE. WE'VE GOT THE MARRIOTT IS OFFERING $99 NIGHTS FOR WESTLAKE RESIDENTS.

ALL YOU HAVE TO DO IS IF YOU'RE CALLING OR GOING ONLINE, YOU USE PROMO CODE LRR.

SO IT'S A GREAT DEAL. IF YOU HAVE A LOT OF PEOPLE COMING IN, YOU DON'T NECESSARILY WANT THEM IN YOUR HOUSE, SEND THEM TO THE MARRIOTT AND THEY'LL BE HAPPY TO HAVE THEM.

BUT AGAIN, THAT THAT INFORMATION WILL BE PUMPED OUT PRETTY REGULARLY HERE IN THE NEXT FEW WEEKS ON ALL OF OUR CHANNELS.

AND I WANTED TO END WITH A CONGRATULATIONS TO OUR WESTLAKE ACADEMY FOOTBALL TEAM.

THEY WENT ALL THE WAY TO STATE.

YES, PLEASE GIVE THEM A ROUND OF APPLAUSE.

[APPLAUSE] YEAH.

FANTASTIC YEAR.

YOU KNOW, THEY CAME UP A LOT, A LITTLE BIT SHORT, BUT AS THEY SAY IN SPORTS, IT'S NOT ALWAYS THE THE END GAME THAT'S THE MOST IMPORTANT.

IT'S THE JOURNEY. AND THESE THESE KIDS AND THIS ENTIRE CAMPUS JUST DID AN UNBELIEVABLE JOB REPRESENTING THEIR SCHOOL AND THEIR COMMUNITY.

AND THEY ABSOLUTELY ARE WINNERS IN OUR BOOK.

AND I KNOW THAT'S A CLICHE, BUT IT TRULY IS.

THEY DID A FANTASTIC JOB.

SO WE CONGRATULATE THEM AND AND THE ENTIRE COACHING STAFF AS WELL AND AND THE SUPPORT SYSTEM AROUND THEM.

AND THAT IS IT FOR OUR ITEMS OF COMMUNITY INTEREST.

THANK YOU VERY MUCH. THANK YOU.

ALL RIGHT. FOR REPORTS.

ANY ISSUE WITH REPORTS ANYONE.

ANYTHING YOU WANT TO SEE ON THE REPORTS? YEAH WE JUMPED PAST THE CONSENT.

YEAH, WE JUST FINISHED CONSENT.

OH, SORRY. GOOD POINT.

LET'S GO, CONSENT AGENDA.

[8. CONSENT AGENDA]

AND THEN ANYONE HAVE ANY ISSUES WITH A OR C? NO. NO. ALL RIGHT.

WE'LL PULL THEM OUT RIGHT NOW AND WE'LL, LET'S VOTE ON A AND C OKAY. WE'LL DO IT ALL.

ALL RIGHT. LET'S PULL B OUT.

AND IT'S CONSIDERING ADOPTING ORDINANCE 958, APPROVING AMENDMENTS TO THE CHAPTER 98-VEGETATION DIVISION 2-PRESERVATION, TOWN OF WESTLAKE ORDINANCES.

RON, COME ON DOWN.

GOOD EVENING, MAYOR, COUNCIL.

WOULD YOU LIKE JUST A BRIEF OVERVIEW OF THIS? YEAH, PLEASE, THAT'LL BE HELPFUL.

SO THIS IS OUR TREE PRESERVATION REGULATIONS.

IT'S CONTAINED IN CHAPTER 98 IN THE CODE OF ORDINANCES.

AND THIS PARTICULAR SECTION HAS NOT BEEN UPDATED IN QUITE A WHILE AND SAW AN OPPORTUNITY TO GO AHEAD AND ADDRESS THIS PARTICULAR ISSUE WHEN IT COMES TO EXEMPT AREAS ON EXISTING RESIDENTIAL LOTS.

THIS IS SOMETHING THAT VIRTUALLY EVERY CITY IN THE AREA AND ACTUALLY TEXAS EXEMPTS THESE RESIDENTIAL.

IT'S EITHER GOING TO BE THE SETBACK ENVELOPE OR THE BUILDING FOOTPRINT AREA.

SO WHAT WE PROPOSE TO DO IS INCLUDE THE BUILDING FOOTPRINT AREA AND THEN A TEN FOOT PERIMETER AROUND THE BUILDING FOOTPRINT JUST BECAUSE THE BUILDING, IF ANYTHING, IN A CRITICAL ROUTE ZONE OF A TREE THAT'S WITHIN TEN FEET OF A SLAB IS TYPICALLY GOING TO BE PULLED OR DIE ANYWAY.

SO WE HAVE INCREASED OUR TREE MITIGATION FEES OVER THE PAST COUPLE OF YEARS TO EMPHASIZE AND NON EXEMPT AREAS AND AREAS WHERE TREES CAN BE PRESERVED TO ENCOURAGE BUILDERS TO SAVE THOSE TREES.

AND IF THEY HAVE TO REMOVE THEM TO BE ABLE TO PAY THE TREE'S REFORESTATION FUND.

SO WHAT THIS DOES IS IT STILL ENCOURAGES PRESERVATION OF TREES.

IT JUST ALLOWS FOR AN EXEMPT AREA CONSISTENT WITH BEST PRACTICES IN OTHER COMMUNITIES.

I THINK SOME OF THE ISSUES, CONCERNS PROBABLY ASSOCIATED WITH THIS IS THAT YOU GAME THE SYSTEM.

I CAN COME IN, SAY THIS IS MY FOOTPRINT, GET RID OF THE TREES, SELL IT TO THE NEXT GUY, AND THEN HE'LL DO IT AGAIN.

AND THEN NEXT THING YOU KNOW YOU'VE DEFORESTED THE WHOLE PROPERTY.

IS IT A ONE AND DONE OR IS IT, IS THERE WAYS OF ENSURING THAT THAT STUFF DOESN'T HAPPEN, RIGHT? RIGHT. AND SO THE THE WAY THIS ORDINANCE IS SET UP NOW IS WHAT WE DID IS IT ALLOWS FOR A LOT OF FLEXIBILITY ON THE PART OF STAFF TO ALLOW BUILDERS

[01:25:04]

BUT WHAT THIS DOES INSTEAD IS IT AT LEAST EXEMPTS THE BUILDING FOOTPRINT, WHICH IS, AGAIN, A STANDARD TYPE OF EXEMPTION, WHICH IS A REQUEST WE GET, NOT A LOT, BUT IN CERTAIN SITUATIONS LIKE AT QUAIL HOLLOW AND OTHER REALLY OLDER DEVELOPMENTS, THIS COMES UP FROM TIME TO TIME WHERE THERE'S JUST A LOT OF TREES ON THE PROPERTY.

AND SOME OF THESE MITIGATION FEES HAVE ADDED UP TO OVER $200,000.

SO AND JUST TO CLARIFY, THERE'S GENERALLY AN EXEMPTION IN PLACE FOR EXISTING DETACHED RESIDENCES.

WE'RE ADDING LANGUAGE HERE TO INCLUDE TWO FAMILY DETACHED.

SO JUST CURIOUS WHAT THE GENESIS OF THAT WAS.

SO THAT LANGUAGE COMES RIGHT OUT OF THE STATE LAW.

THE STATE CHANGED THE LAWS FOR TREE MITIGATION WHERE WHAT THE POWERS THE MUNICIPALITIES HAVE TO REGULATE THIS A COUPLE OF YEARS AGO.

AND SO THEY USE THAT LANGUAGE IN THE ENABLING LEGISLATION, ONE AND TWO FAMILY RESIDENCE.

SO WE JUST WANTED TO BE CONSISTENT WITH STATE LAW ON THAT EXEMPTION.

AND SO WE'RE EXPANDING THIS TO INCLUDE A BROADER EXEMPTION FOR FOOTPRINTS THAT ARE CONTAINED ON UNDEVELOPED LAND FOR RESIDENTIAL PURPOSES. SO, I GUESS THE BIGGEST QUESTION IS WHY WOULD THAT NOT BE A CONCURRENT APPROVAL? SO FOOTPRINT IS NOT IS DEFINED AS WHAT IT IS, BUT IT'S NOT DEFINED IN TERMS OF WHO DECIDES WHAT IT IS OR WHEN IT'S SET.

AND IT'S PARTLY, TO THE MAYOR'S POINT, DOES A BILL TO DECIDE WHAT HIS FOOTPRINT IS AND THEN ONCE THAT'S ESTABLISHED, CAN CLEAR TREES AND THEN PASS THAT ON TO SOMEBODY ELSE.

WHY WOULD WE NOT MAKE THIS A CONCURRENT APPROVAL WHERE SOMEBODY COMES FOR A PLANNING, ASK FOR A PERMIT TO BUILD AND AT THE SAME TIME SHOWS YOU WHAT TREE MITIGATION THEY WANT TO UNDERTAKE AND THEN IT WOULD JUST BE APPROVED AT THAT TIME? IT SEEMS LIKE THAT WOULD BE MORE OF A FOOLPROOF OR EFFICIENT WAY TO HANDLE THIS.

ACTUALLY, I THINK WHAT YOU'RE ASKING ACTUALLY DOES, WOULD OCCUR IN THIS SITUATION WHEN THEY BRING THE PLANS IN.

SO HOW THIS WOULD WORK IS THEY HAVE TO SUBMIT A TREE SURVEY TREE MITIGATION PLAN CONCURRENT WITH THE BUILDING PERMIT APPLICATION.

AND SO AT THAT TIME, WE'LL SEE EXACTLY WHAT THE BUILDING FOOTPRINT AREA IS.

RIGHT. AND THAT WOULD BE INCLUDED IN THEIR TREE BECAUSE THERE'S A CARVE OUT HERE, IT SAID A TREE REMOVAL PERMIT SHALL NOT BE REQUIRED FOR THE REMOVAL OF A PROTECTED TREE.

IF THE PROTECTED TREE IS TO BE REMOVED, AS SHOWN AND NOTED ON SUCH AN APPROVED LANDSCAPE PLAN AND ON CONSTRUCTION PLANS APPROVED BY THE BUILDING OFFICIAL.

SO IS THIS NOT ALREADY INCLUDED, THIS ABILITY FOR WHOMEVER THIS BUILDING OFFICIAL IS, WHICH AGAIN IS NOT DEFINED IN HERE? WHO IS THE BUILDING OFFICIAL? SO THE BUILDING OFFICIAL IS THE, IT'S ACTUALLY IT'S DEFINED IN A DIFFERENT CHAPTER IN THE CODE OF ORDINANCES.

IT'S UNDER CHAPTER 26.

BUT, THE BUILDING OFFICIAL IS BASICALLY THE THE CHIEF CODE OFFICIAL THAT AND THERE'S PARAMETERS AS TO WHAT THEIR SPECIFIC TITLE IS.

BUT IN THIS CASE, IT FALLS ON PAT, ALTHOUGH WE, PAT, WHO IS OUR CHIEF BUILDING OFFICIAL.

BUT WE, THIS IS SOMETHING WE LOOK AT AS A GROUP OR A TEAM IN THE PLANNING AND DEVELOPMENT DEPARTMENT, BECAUSE AS YOU CAN IMAGINE, WESTLAKE WITH THE VARYING TYPES OF HOMES THAT GET BUILT, SOMETIMES WE HAVE TO ALL COLLABORATE AS TO HOW BEST TO ENFORCE THIS.

AND MANY TIMES WE'LL MEET WITH THE BUILDERS, ESPECIALLY ON SITUATIONS ON LOTS WHERE THERE'S A LOT OF TREES TO TRY TO WORK WITH THEM TO MOVE OR POSITION THE HOUSE WHERE THEY CAN SAVE THE MOST TREES.

SOMETIMES WE HAVE TO GET THE HOMEOWNER IN AS WELL.

BUT FOR A BUILDING PERMIT, THE TREE REMOVAL PERMIT IS PART OF THE BUILDING PERMIT ITSELF.

SO I MEAN, SO IF THEY CAN SUBMIT THIS LANDSCAPE PLAN AND ALONGSIDE THESE CONSTRUCTION PLANS TO OBTAIN AN EXEMPTION, I'M STILL NOT SURE I UNDERSTAND WHAT THE VALUE OF THE ADDITIONAL LANGUAGE IS OTHER THAN POTENTIALLY TO CREATE EITHER AMBIGUITY OR, AGAIN, WHO DECIDES THIS BUILDING FOOTPRINT IS NOT A DEFINED TERM? IT DOESN'T SAY AT WHAT POINT IN TIME OR UNDER WHAT PROCESS IT BECOMES A DEFINED TERM.

SO AGAIN, I DON'T COME FROM THIS INDUSTRY, BUT TO ME THIS CREATES MORE QUESTIONS THAN CLARIFICATION.

SO IN SECTION SIX, UNDER BASICALLY THE CRUX OF WHAT'S BEING ADDED HERE, AND THIS IS UNDER EXCEPTIONS, WE'RE JUST ADDING THE FORMALITY OF THIS, WE'RE JUST ADDING A DEFINED, WHAT THE DEFINED EXEMPT AREA IS FOR UNDEVELOPED RESIDENTIAL RIGHTS.

YOU'RE JUST SAYING WHAT THE BUILDING FOOTPRINT IS, BUT AT WHAT POINT IN TIME DOES IT BECOME THIS QUOTE UNQUOTE, BUILDING FOOTPRINT? SO IF I OWN LAND AND IT'S UNDEVELOPED, IT'S FOR RESIDENTIAL PURPOSES, AND I HAVE AN ARCHITECT DRAW UP SOME PLANS, I WISH TO SUBMIT THEM.

AM I DEFINING MY OWN FOOTPRINT AND THEREFORE BECOMING EXEMPT FROM HAVING TO MAINTAIN OR HAVE A PERMIT TO REMOVE THESE TREES? I SEE WHAT YOU'RE SAYING. YEAH, AND THAT'S WHAT'S CREATING THE QUESTION.

SO IT WOULD BE UPON THE SUBMISSION OF THE BUILDING PERMIT.

AND OF COURSE THAT MEANS THEY HAVE TO PAY ALL THE REQUISITE FEES, THE PERMIT HAS TO BE APPROVED, AND THEN ONCE THE PERMIT IS ISSUED, ONLY THEN WOULD THEY BE BE ABLE TO

[01:30:04]

EXPENSIVE WAY TO GAME THE SYSTEM.

YEAH. IF THEY DID WANT TO GAME THE SYSTEM IT WOULD BE VERY WOULD BE VERY EXPENSIVE.

BUT WHY DOES SUB PART TWO NOT ALREADY COVER THIS ISSUE? I MEAN, OTHER THAN DEFINING THE FOOTPRINT THAT'S AFFILIATED.

BECAUSE IN MANY, BY POINT ACTUALLY GIVES YOU MORE FLEXIBILITY BECAUSE THEN YOU CAN GO BEYOND THE TEN FOOT BORDER AROUND THIS BUILDING FOOTPRINT. BUT YOU'RE ACTUALLY BOXING YOURSELF IN BY INCLUDING THIS ADDITIONAL LANGUAGE.

SO THE LANDSCAPE PLAN WAS REALLY JUST INTENDED AS PART OF A, IT WASN'T INTENDED TO BE PART OF A LANDSCAPE PLAN FOR A NEW SINGLE FAMILY PERMIT.

IT WAS MEANT TO BE MORE OF MORE OR LESS DONE IN TANDEM WITH COMMERCIAL CONSTRUCTION, BUT IT DOESN'T EXEMPT ANYTHING.

AND SO THE WAY WE'VE INTERPRETED THIS IS THAT'S JUST, THAT'S SOMETHING WE WOULD LOOK AT ON A CASE BY CASE BASIS.

THIS JUST, THIS IS SOMETHING THAT GIVES US MORE SPECIFIC LANGUAGE THAT CAN EXEMPT THE AREAS ON THE UNDEVELOPED RESIDENTIAL LOTS, BECAUSE THE WAY IT'S BEEN INTERPRETED IN WESTLAKE IS THAT WAS NOT SOMETHING THAT WAS A GUARANTEED EXEMPTION WHEN THOSE PERMITS CAME FORWARD.

WOULDN'T THAT MAKE MORE SENSE IN SUBPART TOO THAT THAN TO SAY THAT BASED UPON THIS APPROVAL, YOU KNOW, THAT THE BUILDING FOOTPRINT ITSELF WOULD BE EXEMPT AND THEN REFERENCE WHAT BUILDING FOOTPRINT MEANS BELOW? WE COULD DO THAT.

BECAUSE THAT WAY THEN YOU UNDERSTAND THE PROCESS AND THEN YOU UNDERSTAND WHAT THE EXEMPTION WILL LIKELY YIELD GOING THROUGH THAT PROCESS.

YES. SO WHAT WE CAN DO IS BECAUSE CLEARLY IT'S NOT, THERE'S SOME AMBIGUITY STILL IN THE CODE HERE.

WE CAN CLEAN THIS UP AND BRING IT BACK TO WHERE IT'S GOT.

IT'S MUCH EASIER TO READ TO THE USER.

YEAH, I THINK THAT'D BE VERY HELPFUL.

IT WOULDN'T BE MUCH TO DO THAT.

SO YEAH, I CAN JUST CIRCLE BACK.

WE'RE BRING BACK B.

OKAY. AND THEN WE HAVE D CONSIDERING APPROVING A FULL TIME SPECIAL EDUCATION TEACHER FOR WESTLAKE ACADEMY.

GOOD EVENING. SO THROUGHOUT THE COURSE OF OPERATIONS OF THE SCHOOL YEAR, THERE COMES A TIME WHEN WE HAVE TO ASSESS OUR STUDENTS AND UNDERSTAND WHAT THEIR NEEDS ARE.

AFTER CONSIDERATION OF A OF A CERTAIN STUDENT WE WANTED TO ENSURE THAT THE STUDENT HAD THE PROPER SERVICES WHILE BEING SERVED AT WESTLAKE ACADEMY.

THIS POSITION THAT WE'RE REQUESTING IS NOT NECESSARILY ONE THAT MAY GO INTO THE NEXT YEAR AT THIS POINT IN TIME.

HOWEVER, IF THE STUDENT CONTINUES TO NEED SERVICES, THIS POSITION WOULD BE A PART OF THE NEXT YEAR'S BUDGET.

HOWEVER, FOR THE CURRENT YEAR, THE ASK IS THAT WE MOVE TO HAVE AN ADD, A 1 FDE, FOR THE PURPOSE OF SERVING A STUDENT'S NEED SO THAT WE CAN BE IN COMPLIANCE WITH STATE AND FEDERAL LAWS.

AND I THINK BASED ON THE THE PRESENTATION YOU SUBMITTED EARLIER, THAT IS TO BE COVERED BY ESSER FUNDS ANYWAY FOR THE REMAINDER OF THIS YEAR.

IS THAT CORRECT? THAT IS CORRECT.

OKAY. AND SO FROM WHAT YOU'RE SAYING, THAT DOESN'T MEAN THIS POSITION AUTOMATICALLY WILL CARRY OVER TO THE NEW YEAR.

WOULD IT REQUIRE INTERVENTION BY COUNCIL TO STOP THE FTE OR WOULD IT HAVE TO BE APPROVED NEXT YEAR? SO AT THE MOMENT, IT WOULD NOT REQUIRE ANY ACTION OF THE COUNCIL OTHER THAN THE APPROVAL FOR THE CURRENT YEAR, WHICH WOULD MEAN THAT GOING INTO NEXT YEAR THAT POSITION WOULD NOT EXIST UNLESS WE CREATED A POSITION FOR THE NEXT YEAR GOING SO JUST TO BE CLEAR, ONLY LOOKING FOR THE FTE FOR THE REMAINDER OF THIS SCHOOL YEAR? SEAN, YOU WERE SAYING THAT YOU'VE GOT $170,000 ROUGHLY FUNDS FROM FEDERAL TO PAY FOR THIS PORTION OF IT.

YES, SIR. THAT IS, THAT IS CORRECT, YES.

SO YOU'RE SAYING WE HAVE A LOT OF ESSER FUNDS LEFT, $170,000? I'M GOING TO PUT THAT ON HOLD.

[LAUGHTER] BUT WE DO HAVE SOME FUNDS THAT ARE AVAILABLE THROUGH ESSER THAT WE CAN USE TO FILL THIS POSITION.

IS THIS THE ONLY STUDENT THAT NEEDS A 1 TO 1 RATIO? I CAN'T REALLY ANSWER THAT.

BUT I GUESS THE BIGGER QUESTION IS.

I'M SORRY. SORRY.

I WANT TO MAKE SURE THAT I AM NOT.

IT'S OKAY. COMPROMISING A STUDENT, BUT THE NEEDS OF THE ACADEMY AND THE PRIMARY YEARS IS TO HAVE THIS POSITION FOR THE REMAINDER OF THE SCHOOL YEAR, TO ENSURE THE STUDENTS ARE GETTING WHAT THEY NEED.

WE WANT TO THANK YOU FOR BRINGING A CHALLENGE AND ALSO A FINANCIAL SOLUTION BECAUSE THAT'S RARE.

[01:35:01]

IT'S MONDAY. [LAUGHTER] NO, I THINK MY ONLY POINT WAS, ARE WE CREATING A SET UP FOR OURSELVES THAT WE'RE GOING TO HAVE TO MAINTAIN LONG TERM, A POTENTIAL BURDEN TO THE SCHOOL OR TO THE BUDGET.

BUT I THINK WHAT YOU'RE SAYING IS THIS IS A SHORT TERM SOLUTION AND WE'LL REEVALUATE GOING FORWARD.

OKAY. PERFECT. THANK YOU.

ALL RIGHT. SO D'S BACK ON.

YES. ALL RIGHT. ANY OTHER QUESTIONS ON D? NO. ALL RIGHT.

LET'S GO TO E. CONSIDERING AND APPROVING A RESOLUTION 22-70, AUTHORIZING THE MAYOR TO ENTER AN AGREEMENT WITH AETNA FOR TEXAS HEALTH INSURANCE CARRIER, APPROVING METLIFE AS THE TOWN'S DENTAL AND VISION INSURANCE.

I GUESS SANDY, WANT TO COME UP? WHO'S COMING UP? I GOT A LITTLE ANTSY.

I DO HAVE A POWERPOINT, BUT IF YOU JUST WANT, I CAN GO THROUGH THAT QUICKLY.

WHICH, YEAH, WHATEVER YOU THINK MAY COVER.

JUST PROVIDE CLARITY.

SO THIS IS OUR EXISTING PLAN THAT WE'RE RENEWING, RIGHT? THAT'S CORRECT. OKAY.

AND JUST GIVE A BRIEF HISTORY ON IT.

SO I'LL LOOK AT JASON.

I GOT THE CLICKER. I DON'T HAVE TO LOOK AT JASON.

ALL RIGHT. SO CURRENTLY, THE TOWN OFFERS MEDICAL, DENTAL, VISION, LIFE AND DISABILITY AND A FLEXIBLE SPENDING ACCOUNT.

OUR MEDICAL IS WITH AETNA.

OUR DENTAL AND VISION ARE WITH METLIFE, AND OUR LIFE INSURANCE IS WITH THE STANDARD.

THERE'S A BIT OF A HISTORY.

A FEW YEARS AGO IT WAS 2020.

WE DID GO WITH A BROKER TO ASSIST IN GETTING THE RICHEST PLAN AT THE LOWEST COST FOR OUR EMPLOYEES.

AND AT THAT TIME THE MEDICAL WAS WITH UNITEDHEALTHCARE AND DENTAL WAS WITH METLIFE.

AFTER THEY WENT OUT FOR AN RFP, IT WAS EFFECTIVE 2021 AND WE WERE ABLE TO GET AN OVERALL SAVINGS OF ALMOST 30% BY CHANGING PLANS.

IT WAS, AGAIN, A RICHER PLAN AT A LOWER COST.

CAN YOU JUST EXPLAIN THE THREE BULLET POINTS UNDER EACH OF THESE? WHAT'S THE, DO I PHRASE, IT'S A CHOICE THAT EMPLOYEES GET OR? CORRECT. AND SO THEY INITIALLY HAD A PLAN THAT WAS AT A $4,000 DEDUCTIBLE, WHICH IS REALLY HIGH, $1500 AND A $1,000. AND THEN ONCE WE SWITCHED OVER TO AETNA, THERE WERE THREE PLANS OFFERED, $3500, $1500.

SO LOWER DEDUCTIBLES AT A LOWER COST.

OKAY. AND SO AN EMPLOYEE DECIDES WHICH ONE OF THESE PLANS THEY WANT TO USE.

CORRECT. AND THEN WHAT PERCENTAGE OF THE PREMIUM DOES THE EMPLOYEE PAY VERSUS THE TOWN.

SO FOR EMPLOYEE ONLY AND I'LL GET THAT IN JUST A SECOND.

BUT TO ANSWER YOUR QUESTION, THE TOWN COVERS 100% OF THE EMPLOYEE COSTS AND THEN IT COVERS 50% OF THE DEPENDENT COSTS.

SO THAT IS REALLY GRACIOUS.

MOST OF THE MUNICIPALITIES WILL COVER FOR THE EMPLOYEE, BUT NOT ADD THAT EXTRA COVERAGE FOR THE DEPENDENT.

AND IS IT COMMON FOR THE MUNICIPALITY TO COVER 100% OF THE PREMIUMS? YES. YES.

AND IT'S A GOOD INCENTIVE.

I MEAN, AND THIS IS JUST FOR THE MUNICIPAL EMPLOYEES.

CORRECT. SO WE'RE TALKING 46 PERSONS, IS THAT CORRECT? I THINK FROM YOUR. YES.

THE NUMBERS THAT I PUT INTO PLACE, I ADDED OUR VACANCIES SO THAT MAKE SURE THAT WE WERE BUDGETING FOR THOSE VACANCIES AS WELL.

GOT IT. OKAY.

AND IT'S OBVIOUSLY MUNICIPAL AND THE FIRES UNDERNEATH THAT.

CORRECT. AND THEN THE SCHOOL IS UNDER A SEPARATE HEALTH CARE PLAN? YES. THE SCHOOL IS PART OF THE REGION 11 CONSORTIUM.

WE'RE ABLE TO GET BETTER RATES THAT WAY.

BUT IT'S A STATE WIDE INSURANCE.

TRS ACTIVE CARE.

SO THAT IS WHY THEY'RE ON A SEPARATE INSURANCE.

BUT IS IT COMPARABLE COVERAGE AND IS IT THE SAME CONTRIBUTION TOWARDS PREMIUMS? THERE ARE TWO PLANS WHERE THE TOWN PAYS OR THE ACADEMY COVERS 100% OF THE EMPLOYEES PORTION.

WE DO NOT CONTRIBUTE TOWARDS THE DEPENDENT PORTION OF IT.

OKAY. AND THEN IF AN EMPLOYEE OF THE TOWN CHOOSES ONE OF THESE MORE FAVORABLE PLANS, THEY JUST MAKE UP THE DIFFERENCE THEMSELVES? OKAY. AND THEN HISTORICALLY, IS THIS BEEN TYPICAL OF WHAT THE TOWN HAS DONE FOR TOWN EMPLOYEES? YES. OKAY.

[01:40:06]

YES, THERE ARE, THEY HAVE FIVE PLANS TO CHOOSE FROM, AND THERE ARE TWO PLANS THAT ARE PAID OUT FULLY FOR THE EMPLOYEE.

AND IF I CAN EXPLAIN JUST A LITTLE BIT.

SO OUR SURROUNDING DISTRICTS.

JUST TO GIVE YOU SOME COMPARABILITY THERE.

CONTRIBUTE ANYWHERE FROM MAYBE $275, $300 AND $325 TOWARDS THEIR PREMIUM FOR THEIR EMPLOYEES.

WESTLAKE CONTRIBUTES $429.

SO WE ARE HIGHER THAN MOST OF.

WESTLAKE ACADEMY, YOU'RE SAYING? OKAY. YEAH. WE'RE HERE TODAY TO JUST TALK ABOUT THE TOWN OF WESTLAKE. CORRECT? CORRECT.

AND YOU HAD SOME QUESTIONS? WELL, YEAH. AND I THINK JUST FROM A BUDGETARY PERSPECTIVE, TIM, YOU KNOW, THE AGGREGATE ANNUAL PREMIUMS OR AM I CORRECT, ABOUT $700,000.

THAT'S WHAT WE'RE TALKING ABOUT HERE, RIGHT? YES. AND WE CAN GO TO THE NEXT SCREEN TO GIVE YOU.

I DID WANT TO MENTION THAT OUR BROKER DID A WONDERFUL JOB AND THAT WE HAD BUDGETED FOR A 12% INCREASE AND THEY WERE ABLE TO GET THAT DOWN TO AN AGGREGATE OF 3%.

THE YEAR BEFORE IT WAS AT 5%.

BUT FOR THEM TO GET IT DOWN AT THREE WAS GREAT.

SO THAT'S A SAVINGS, AT LEAST RIGHT NOW FROM WHAT WE HAD BUDGETED WITH THE 12.

AND THAT'S REALLY JUST A RECAP OF WHAT I JUST MENTIONED.

THE MARKET AVERAGE RIGHT NOW IS 10 TO 12% INCREASE, AND WITH US GETTING IT DOWN TO 3% AGAIN, A SAVINGS.

THE DENTAL INSURANCE DID GO UP SLIGHTLY.

I BELIEVE THAT WAS AT 4%.

AND THE VISION, WE'RE LOCKED IN WITH THOSE RATES UNTIL 2024.

AND I KNOW WE'RE ONLY TALKING ABOUT THE TOWN OF WESTLAKE EMPLOYEES, BUT IN TERMS OF WESTLAKE ACADEMY, TOWN OF WESTLAKE, WHAT WE'RE SAYING IS HISTORICALLY, THIS IS ON POINT ON BOTH SIDES IN TERMS OF THE WAY HEALTH CARE HAS BEEN PROVIDED.

YES, SIR. AND BOTH, EACH ARE COMPETITIVE WITH WHAT YOU WOULD SEE IN OTHER EITHER SCHOOL DISTRICTS OR MUNICIPALITIES IN TERMS OF HOW COVERAGE IS PROVIDED.

YES. AND ACTUALLY, ONEDIGITAL IS WORKING ON SOME FURTHER BENCHMARKING FOR US JUST TO HAVE EVEN MORE INFORMATION TO MAKE SURE THAT WE ARE ON POINT AND CONTINUE TO OFFER THE RICHEST PLAN AT THE MOST ECONOMICAL PRICE.

AND JUST TO DOVETAIL TWO QUESTIONS FROM DAVID.

DO WE SAVE MONEY IF WE WERE TO MERGE THE INSURANCE WITH THE SCHOOL? AND WHAT INSURANCE DOES THE SCHOOL HAVE? THE INSURANCE IS WITH TRS ACTIVE CARE AND WE WOULDN'T HAVE THAT OPTION.

I UNDERSTAND COMPLETELY.

SO BASICALLY WE'RE LOOKING AT $700,000 DIVIDED BY 46 PEOPLE, ROUGHLY $15,200 WORTH OF BENEFIT PER PERSON.

YEAH, IT'S ABOUT $1,260 A MONTH.

YEAH. AND THAT'LL CHANGE, OBVIOUSLY, DEPENDING ON NUMBER OF DEPENDENTS.

CORRECT. I WILL SAY MOST OF THE EMPLOYEES ARE, I MEAN, GO INTO THE EMPLOYEE ONLY.

OF THE $3,000 DEDUCTIBLE.

WE HAVE MAYBE THREE EMPLOYEES THAT CHOOSE THAT ONE.

THE OTHERS ARE IN THAT $1,000 DEDUCTIBLE AREA.

AND THEY JUST PAY THE DIFFERENCE THEMSELVES? SANDY, A 3% INCREASE IN COST THIS YEAR IS TREMENDOUS.

THAT'S REALLY GOOD. YES.

ANY MORE QUESTIONS? NO.

IS THAT ON THE SLIDES? YEAH. IT WAS JUST A RECAP OF WHAT'S IN YOUR NOTES THERE.

YEAH. CAN YOU JUST GO BACK TO, I THINK I FOUND THIS ONE JUST A LITTLE CONFUSING FROM THE AGENDA PACKET.

YOU'RE SAYING THERE'S ONE IN THE MIDDLE HERE.

THIS IS BEING ELIMINATED AS A CHOICE.

OKAY. IT WAS.

WE DIDN'T HAVE ANY EMPLOYEES UNDER THAT PLAN.

AND JUST TO HELP WITH THE AVERAGE.

SO THAT WOULDN'T BE IN THERE BECAUSE THAT, THAT ONE DID GO UP QUITE A, I THINK IT WAS AT 20 SOMETHING.

I APOLOGIZE. I CAN'T SEE.

BUT WE JUST TOOK THAT ONE OUT.

IT'S BEEN OFFERED A COUPLE OF YEARS AND WE DIDN'T HAVE ANYONE TAKE THAT PLAN.

NO, I APPRECIATE IT.

THANK YOU. THANK YOU. THANKS FOR ALL OF YOUR EFFORTS.

THANKS. ALL RIGHT.

SO ON CONSENT AGENDA, A, C AND D ARE THE ONLY ONES.

B WE'RE KICKING DOWN.

CAN I GET A MOTION TO APPROVE CONSENT.

AT FIRST. WERE YOU INCLUDING E? YEAH. IN THE CONSENT? YEAH. OKAY.

[01:45:04]

A MOTION TO APPROVE. ALL IN FAVOR.

AYE. ALL RIGHT.

MOTION CARRIES. ALL RIGHT.

NEXT, REPORTS.

[9. REPORTS]

SO WHAT WE ARE INTENDING TO DO WITH THE POLICIES AND I DON'T KNOW IF THAT'S PART OF.

THAT WAS SENT OVER.

BUT THE POLICY WAS INTENDED TO HELP US CLARIFY PRIMARY BOUNDARIES, SECONDARY BOUNDARIES.

ALSO CLARIFY SOME OF THE CHALLENGES OR MITIGATE SOME OF THE CHALLENGES THAT WE'VE HAD OVER THE YEARS IN TERMS OF HOW STUDENTS GET INTO WESTLAKE ACADEMY. AND THEN ALSO IT WAS AN OPPORTUNITY FOR US TO THINK ABOUT WHAT WE WANT TO SEE HAPPEN IN THE FUTURE.

AS I MENTIONED IN SOME CONVERSATIONS IN THE PAST, THERE MAY COME A DAY WHEN WE HAVE TO THINK ABOUT PRIMARY BOUNDARY LOTTERIES AND WHAT THE LOTTERY SYSTEM CURRENTLY PRODUCES FOR THE ACADEMY.

SO THIS IS ONE OF THOSE STEPS AS WE BEGIN TO MOVE FORWARD IN THINKING ABOUT HOW WE ACTUALLY ADMIT STUDENTS INTO THE SCHOOL.

SO THAT'S SORT OF LIKE THE OVERVIEW OF THE INTENT OF THE REVISION.

I MUST ADD ALSO, IS THIS THE ONE? BOTH OF THEM.

THIS IS NOT A REDLINED VERSION OF THE OLD POLICY.

THIS, SO IT DOES NOT READ IN A WAY THAT WOULD NECESSARILY REFLECT HOW WE WOULD DO POLICY CHANGES.

SO I WANT TO BRING THAT TO YOUR AWARENESS AS WELL.

SO, OKAY. SO I THINK MY BIGGEST POINT ON BOTH OF THESE POLICIES IS READING THROUGH THEM.

JUST FROM MY PERSPECTIVE, I FIND THEM STILL QUITE CONFUSING.

I THINK THE RESIDENCY AND THE ADMISSIONS POLICY HAS ALWAYS BEEN A LITTLE CHALLENGING, JUST IN PARTICULAR BECAUSE THERE WAS THAT POINT IN TIME WHERE I THINK THERE WAS A CHANGE THAT I REMEMBER IT WAS BACK IN 2015, I THINK IT WAS AUGUST 1ST, 2015.

SO I KNOW THAT CREATES A LITTLE BIT OF A CHANGE IN TERMS OF HOW STUDENTS WHO WERE ENROLLED AND LEAVE THE PRIMARY BOUNDARY ARE DEALT WITH VERSUS THOSE AFTER THAT DATE WHO LEAVE THE PRIMARY BOUNDARY.

BUT I THINK THE PURPOSE OF THIS IS TO CLARIFY AND MAKE IT SIMPLER FOR PEOPLE TO UNDERSTAND.

I MEAN, I'M KIND OF, I HAVE A LOT OF HANDWRITTEN NOTES TO BOTH THESE POLICIES, AND I'M KIND OF LOATHE TO GO THROUGH ALL OF IT IN DETAIL, JUST GIVEN THE AGENDA.

BUT, I MEAN, IS THIS A MULTI-STAGE PROCESS, ARE WE LIKELY TO SEE ADDITIONAL DRAFTS? SO IDEALLY, WHAT WE ARE TRYING TO DO IS ACTUALLY GIVE THE COUNCIL AN OPPORTUNITY TO SEE WHAT'S COMING DOWN THE PIPELINE.

AND THEN FROM THERE WE GO AND HAVE AND GET ANY FEEDBACK WE CAN GET FROM THE COUNCIL.

ONCE WE GET THAT FEEDBACK FROM THE COUNCIL, WE TAKE IT, BRING IT TO LEGAL AND THEN FROM LEGAL WE GET A FINAL DRAFT.

SO THIS COULD, THIS WOULD BE ANOTHER EXAMPLE OF A TWO OR THREE STEP PROCESS BEFORE A FINAL DRAFT IS PRESENTED TO COUNCIL.

OKAY. BECAUSE, I MEAN, JUST I'M JUST GOING TO TRY TO PULL A COUPLE OF HIGHLIGHTS.

BUT, YOU KNOW, THE POLICY DESCRIPTION ON THE ADMISSIONS POLICY.

IT SAYS THAT APPLICATIONS ARE ACCEPTED FROM DECEMBER 1ST THROUGH JANUARY 31ST.

IT'S NOT CLEAR IS THAT FOR MID-YEAR ENROLLMENT OR IS THAT FOR ENROLLMENT IN THE FOLLOWING SCHOOL YEAR.

THAT'S FOR SUBSEQUENT YEAR ENROLLMENT.

OKAY. FOR SUBSEQUENT YEARS.

I'LL CLARIFY THAT A LITTLE BIT. THAT'S FOR THE LOTTERY.

THOSE ARE APPLICATIONS THAT WENT TO THE ACTUAL LOTTERY.

WE CONTINUE TO TAKE APPLICATIONS ALL THE WAY THROUGH THE SCHOOL YEAR, BUT THE APPLICATIONS THAT ARE RECEIVED FROM DECEMBER 1ST TO JANUARY 31ST ARE THE ONES THAT ARE ACTUALLY COMPLETED.

OKAY. BECAUSE I DON'T THINK THAT'S PARTICULARLY CLEAR BECAUSE THAT WAS ONE OF MY QUESTIONS AND BECAUSE IT THEN FOLLOWS ON THAT THERE'S THIS REQUIREMENT TO RETURN, THIS INTENT TO RETURN FORM, AND THERE'S 30 DAYS TO RETURN THIS OR YOU POTENTIALLY MAY NOT BE GUARANTEED ENROLLMENT AGAIN.

DOES THAT ALSO.

THAT'S FOR CURRENTLY ENROLLED STUDENTS AND FAMILIES TO ENSURE THAT WE UNDERSTAND WHAT OUR .

BUT IS THAT ALSO FOR RESIDENTS AS WELL.

THAT IS ALSO FOR RESIDENTS. NOT JUST LOTTERY.

OKAY. OKAY.

[01:50:01]

I THINK THERE'S A NUMBER OF POINTS THAT NEED CLARIFICATION HERE.

WELL, THESE REPORTS HE'S SAYING TO US NOW, THIS IS A HEADS UP.

YEAH. THIS IS INITIAL.

HERE YOU GO. BUT THERE'S MORE COMING DOWN THE PIKE ABOUT THIS.

SO MY READ OF THE AGENDA PACKET EARLIER TODAY WAS JUST THAT THIS SEEMED TO CLEAN UP SOME OF THE LANGUAGE.

I SAW SOME OF THE PARAGRAPHS THAT YOU STRUCK OUT BUT I WAS NOT SURE WHAT FUNDAMENTAL CHANGES WERE HAPPENING.

I DIDN'T SEE ANY FUNDAMENTAL CHANGES.

SO THIS IS VERY HELPFUL THAT THIS IS ONLY PART OF A SERIES OF DRAFTS THAT WE'LL SEE.

ANY OTHER QUESTIONS? LIKE I SAID, I KNOW THERE'S A LOT OF QUESTIONS.

I THINK WE CAN FOLLOW UP.

THAT'S FINE. I THINK AS LONG AS THERE'S FOLLOW UP ON THESE POLICIES, YEAH, WE CAN, WE CAN FOLLOW UP THIS.

I THINK THIS IS GOOD FOR NOW, BUT WE'LL DRILL DOWN.

YOU CAN DRAFT AN EMAIL ABOUT IT.

OKAY. LET'S GO ON TO PUBLIC HEARINGS.

LET'S JUMP TO 14 ON THIS FIRST.

ALL RIGHT. WE'RE GOING TO CONDUCT A PUBLIC HEARING CONSIDERING ADOPTING ORDINANCE 960, AMENDING ORDINANCE 591 BY AMENDING THE CONCEPT PLAN FOR PD3-12,

[14. Conduct a public hearing and consider adopting Ordinance 960 amending Ordinance 591 by amending the Concept Plan for PD3-12 Zoning District and approving amendments to Ordinance 920 by approving a Concept Plan for PD2-12A Zoning District to allow for the expansion of the Deloitte University Campus, located east of J.T. Ottinger Road, north of Dove Road and southwest of the southern terminus of Westlake Parkway; and take appropriate action]

OTTINGER ROAD, NORTH OF DOVE ROAD, SOUTHWEST OF THE SOUTHERN TERMINUS OF THE WESTLAKE PARKWAY IN THE NORTHERN HEMISPHERE.

AND TAKE ACTION.

AND SO WHAT THIS INVOLVES IS AMENDING THE CONCEPT PLAN.

SO THIS IS DELOITTE PHASE TWO IS WHAT WE'RE GOING TO CALL THIS.

YOU'VE GOT THE EXISTING CAMPUS, WHICH YOU SEE UNDER THE PHASE TWO ON THE MAP, ALTHOUGH I WANT TO MAKE CLEAR PHASE TWO CONSTRUCTION ALSO INCLUDES PORTIONS OF THE PHASE ONE PROPERTY SHOWN ON THIS MAP.

SO WHEN WE AMEND THIS CONCEPT PLAN, WE'RE REPEALING THE OLD CONCEPT PLAN AND REPLACING IT WITH A NEW CONCEPT.

AND ON THE CONCEPT PLAN, IT'S JUST THE OVERALL INTENT.

IT'S NOT A SITE PLAN WHERE LIKE THIS IS WHERE THE BUILDINGS ARE GOING.

RIGHT. SO IT'S VERY GENERAL.

IT'S NOT THE SCALE.

THINGS CAN CHANGE AND MOVE AROUND A LITTLE BIT.

BUT THIS IS A REQUIREMENT OF THE PD DISTRICT FOR THE DELOITTE CAMPUS.

A LITTLE BIT OF HISTORY.

PD3-12A, SHOWN ON THE MAP UP HERE WAS APPROVED A COUPLE OF YEARS AGO BY THE COUNCIL OR ALMOST TWO YEARS AGO, AND THAT WAS OWNED BY DELOITTE, SOLD OR OWNED BY HILLWOOD, SOLD TO DELOITTE FOR THE EXPANSION OF THE CAMPUS.

SO AGAIN, PHASE TWO WILL INCLUDE IMPROVEMENTS ON BOTH THE PHASE ONE AND PHASE TWO PROPERTIES JUST FOR CLARIFICATION.

AND THOSE IMPROVEMENTS INCLUDE A PARKING DECK ADDED TO THE WESTERN PART OF THE CAMPUS, NEW GUESTROOM BUILDINGS, MORE AMENITIES TO BE CONSTRUCTED ON THE PHASE TWO PORTION.

I'LL GO HEAD AND PULL UP THE PROPOSED CONCEPT PLAN THAT WILL BE UP FOR APPROVAL TONIGHT.

SO YOU CAN SEE HOW A LOT OF, THERE'S A LOT OF OPEN SPACE THAT REMAINS ON THE PROPERTY.

THEY'LL JUST BE SOME BUILDINGS ADDED AROUND THE CAMPUS.

SO WHAT THIS DOES IS APPROVE THE CONCEPT PLAN AS REQUIRED BY THE PD.

THERE IS NO DEVELOPMENT PLAN REQUIREMENT.

AND THE HILLWOOD PDS, IT JUMPS FROM CONCEPT PLAN TO SITE PLAN.

SO YOU'RE GOING TO GO FROM VERY GENERAL INFORMATION TO VERY DETAILED INFORMATION WHEN THE SITE PLAN COMES THROUGH.

AND SO THAT'S PART OF THE RECOMMENDATION TONIGHT IS THAT THAT SITE PLAN COME FORWARD AND THAT'S WHERE WE WILL LOOK AT THE DETAILS AND THE COUNCIL WILL BE ABLE TO, UPON RECOMMENDATION THE PLANNING AND ZONING COMMISSION, MAKE SURE EVERYTHING LOOKS GOOD, WHICH IT WILL, AND GO FROM THERE.

SO WE HAVE REPRESENTATIVES FROM DELOITTE HERE TODAY THAT CAN ANSWER ADDITIONAL QUESTIONS AND PROVIDE MORE DETAIL ON THE EXPANSION AND THE TIMELINES.

GLAD TO ANSWER ANY QUESTIONS.

WELL, THIS HAS GONE THROUGH PLANNING AND ZONING, CORRECT? YES, SIR. OKAY. AND THEY DID, THEY VOTED TO RECOMMEND APPROVAL BY 4-0 VOTE.

THAT WAS NOT IN YOUR PACKET.

OKAY. THANKS. AND THEN WHAT IS THE TIMING OF THE WHOLE PROCESS HERE? WHEN WOULD THEY START CONSTRUCTION OR IS, DO WE KNOW THAT THEY'RE LOOKING TO START THE SITE WORK IN THE NEXT FEW MONTHS.

PROBABLY APRIL TIME FRAME FOR 2013.

AND THEY WANT TO GET THE BUILDINGS GOING LATER IN THE BACK END OF 2023.

[01:55:01]

YES, SIR. OKAY. YEAH.

I HAVE ONE QUESTION ON THE PARKING DECK ADDITION HERE, JUST IN TERMS OF ITS POSITION TO I GUESS WOULD BE OTTINGER ROAD, JUST VISIBILITY, YOU KNOW, WHAT IS THAT OBSTRUCTIVE BECAUSE ACTUALLY LOOKING AT THE CAMPUS IT'S QUITE PICTURESQUE.

SO THAT'S REALLY MY QUESTION IS ON THAT WHAT WOULD THAT LOOK LIKE FROM THE ROAD? SO THEY DON'T HAVE THE DETAILS YET AS TO EXACTLY WHAT IT WOULD LOOK LIKE.

IN FACT, WE DON'T, NOT EVEN SURE HOW MANY PARKING SPACES WOULD BE IN THERE, BUT I WOULD JUST YIELD TO THE APPLICANT TO PROVIDE A MORE DETAILED EXPLANATION ON THAT.

AND THEN FOR ALL THIS CONSTRUCTION, THERE'S PROBABLY GOING TO BE 1000 TRUCKS, LIKE FIVE OR 10,000 WORKER TRIPS.

LIKE WHAT ACCESS POINT ARE THEY COMING IN? ARE THEY COMING THROUGH THE SERVICE ROAD AT THE SCHOOL OR ARE THEY COMING THROUGH THE FRONT BY OFF OF WESTLAKE PARKWAY? I MEAN, DO THEY HAVE ANY ANY INDICATION ON THAT? SO, AGAIN, I WOULD I WOULD ASK THE APPLICANT TO COME UP AND ANSWER THAT.

WE HERE NOW? THE DISCUSSIONS WITH THEM, WE'VE TALKED ABOUT WESTLAKE PARKWAY, BUT YOU'D PROBABLY BE BETTER ARE THEY HERE? THEY'RE HERE NOW. COME ON UP.

SO, SECOND QUESTION FIRST.

HI, MY NAME IS DOUG HARDEN.

THANK YOU FOR HAVING US HERE.

I'M REPRESENTING GENSLER, WE'RE THE ARCHITECT FOR THE PROJECT.

THE EMPLOYEE ACCESS WILL PREDOMINANTLY REMAIN AS IT IS TODAY OFF OTTINGER ROAD.

THE MAIN ENTRANCE FOR THE SHUTTLE AND GUEST, WHICH ARE SHUTTLED IN FROM DFW AIRPORT LOVE FIELD AS APPROPRIATE.

WE'LL STILL CONTINUE FROM THE NORTHEAST CORNER.

YEAH, I'M LOOKING FOR THE CONSTRUCTION ENTRANCE.

CONSTRUCTION ENTRANCE WILL BE OFF THE NORTH ENTRANCE.

THAT IS THE MAJOR, THE CONSTRUCTION ENTRANCE DURING THE WHOLE CONSTRUCTION PROCESS, THERE WILL BE A TEMPORARY CONSTRUCTION ACCESS FOR THE PARKING GARAGE FOR A PERIOD OF TIME.

SO THAT WILL HAVE A BEGINNING, A MIDDLE AND AN END, FAR SOONER THAN THE OVERALL CONSTRUCTION.

AND THEN, I KNOW YOU CAN'T SEE IN THE PLAN, IT'S GOING TO COME DOWN IN THE FUTURE.

CONCEPTUALLY, THERE'S A HILL THERE AND THEN HOW HIGH IS THAT PARKING GARAGE? IS IT BUILT TO THE REVERSE SIDE OF IT? IS IT SUBDUED? STILL UNDER WORKS? BUT YOU'RE, THE PARKING GARAGE AND IT'S NOT CLEAR ON THIS PARTICULAR CONCEPT PLAN BECAUSE OTTINGER ROAD IS FURTHER OFF THE PLAN.

THE ROAD RIGHT NOW ENDS OUT, YOU'RE ABOUT 710 FEET BACK FROM OTTINGER ROAD TO WHERE THE GARAGE IS.

THAT'S 710 FEET FROM MY HOUSE.

THEN THE, AND WE'RE TRYING TO FIT IT INTO THE HILL AND LANDSCAPING TO HELP SCREEN IT.

SURE. THE CONCERN WOULD BE THE VISTAS AND VIEWS FROM WESTLAKE ACADEMY.

WE'VE GONE OUT OF THE WAY TO PRESERVE A LOOK.

YOU HEARD BEN AND PARTNERS WHO WERE EARLIER AND THEN WE'RE JUST MAKING SURE THAT IT BLENDS IN AND THEN IT DOESN'T PROTRUDE THROUGH.

THAT IS THE INTENT.

PERFECT. ARE THERE ANY OTHER QUESTIONS? SO THE NEXT STEP IS FOR A SITE PLAN TO BE SUBMITTED FOR APPROVAL.

IS THAT TYPICALLY THE NEXT STEP.

BEYOND THE INFRASTRUCTURE PACKAGE WILL BE ACTUALLY THE NEXT THING THAT YOU'LL SEE.

AND THEN THE SITE PLAN WOULD BE THE NEXT.

AND WHEN WILL WE SEE THAT? I'LL LET YOU SPEAK. HI, GOOD EVENING.

MY NAME IS AMANDA ZIMMERMAN.

I'M WITH CUSHMAN & WAKEFIELD AND I CAN FILL YOU IN A LITTLE BIT ON THE TIMELINE.

SURE. WE WILL BE WORKING ON THE SITE PLAN NEXT.

BUT THE NEXT THING THAT WILL BE PRESENTED TO THE CITY IS THE INFRASTRUCTURE PACKAGE, WHICH IS REALLY JUST GOING TO INCLUDE THE INFRASTRUCTURE FOR KIND OF THE RING ROAD THAT YOU SEE THAT RUNS ALONG THE PLANNED SOUTH SIDE OF THE PROPERTY, AS WELL AS SOME OF THE INFRASTRUCTURE, WATER, SEWER LINES THAT ARE NEEDED TO PLAN FOR THIS FUTURE EXPANSION. AND WHY WE WANT TO SUBMIT THIS IN AN EARLIER PHASE IS REALLY TO, THIS LAND, SS YOU GUYS MENTIONED, THE LANDSCAPING IS VERY BEAUTIFUL ON THIS PROPERTY AND WE WANT TO PRESERVE THAT THROUGH THIS CONSTRUCTION PROCESS.

SO PUTTING THIS ROAD IN ALLOWS US TO CREATE A PATHWAY FOR CONSTRUCTION EMERGENCY VEHICLES IN THE EVENT THAT THEY NEED TO ACCESS THE SITE AND GIVES US A CLEAN PATHWAY FOR CONSTRUCTION. SO THE OTHER THINGS THAT YOU'LL SEE IN THE INFRASTRUCTURE PACKAGE IS A LITTLE BIT OF GRADING AS WELL, KIND OF GENERAL, SOME SITE GRADING FOR FOR JUST PREPARING FOR THE BUILDING CONSTRUCTION.

SO WE'LL BE WORKING ON A SITE PLAN AS WELL THAT YOU GUYS WILL BE SEEING IN 2023 AND THEN.

WHEN IN 2023? IT'LL PROBABLY BE LATER IN THE SPRING.

APRIL, MAY? YEAH, LATER IN THE SPRING.

WE NEED A LITTLE BIT MORE TIME TO DEVELOP AS THIS IS A CONCEPT PLAN.

SO WE WANT TO MAKE SURE WE HAVE TIME TO DEVELOP WHAT THESE BUILDINGS ARE GOING TO LOOK LIKE AND BE ABLE TO COME BACK AND PRESENT THAT.

SO YOU'LL BE PULLING PERMITS IN MAY TOO, OR IS THAT.

[02:00:02]

SO SEPTEMBER, OCTOBER, NOVEMBER TIME FRAME AND THE BUILDING PACKAGES WILL BE SUBMITTED IN SEPARATE PACKAGES.

AND THEN WE'RE HOPING TO BE COMPLETE CERTIFICATE OF OCCUPANCY IN OCTOBER 2025.

AND HOW MANY SQUARE FEET, ARE WE ADDING TOTAL ON.

IS IT ABOUT A MILLION OR JUST UNDER A MILLION.

NO TOTAL SQUARE FEET ESTIMATED BETWEEN 600,000 AND 650,000.

AND THAT WOULD BE IF YOU'RE LOOKING AT THE SITE PLAN, YOU CAN SEE THE BUILDINGS IN GRAY ARE THE EXISTING STRUCTURES AND THEN THOSE IN WHITE ARE THE ADDITIONS.

SO THERE'S AN ADDITION TO THE EXISTING BUILDING AS WELL AS SOME NEW STRUCTURES.

AND THE PARKING STRUCTURE, THAT'S FOR BUSSES? IS THAT TOO, YOU GOING TO PUT BUSSES THROUGH THERE, IS IT GOING TO BE ELEVATED AT THE BOTTOM SO BUSSES CAN GO UNDERNEATH.

THE CURRENT PLAN IS TO GET THE SHUTTLE BUSSES TO BE ABLE TO PARK ON THE LOWER LEVEL OF THAT SO THAT THEY'RE OUT OF THE SUN WAITING FOR THE NEXT ROUND OF GUESTS TO COME IN OR OUT. SURE. SO IT WILL ELEVATE THE FIRST FLOOR, AS YOU POINTED OUT, A LITTLE BIT.

BUT AGAIN, WE'RE TAKING THAT IN CONSIDERATION OF HOW WE'RE SITING IT ON THE SITE.

OKAY. ANY MORE QUESTIONS.

YEAH, ACTUALLY, I HAD A QUESTION, RON, FOR YOU.

SO I GUESS WHAT WE'RE BEING ASKED TO DO IS APPROVE THIS ORDINANCE TONIGHT FOR THIS CONCEPT PLAN.

AND THE BACK OF THE ORDINANCE IS THERE'S VARIOUS CONDITIONS.

ONE IS SUBJECT TO A SUBMISSION FOR REVIEW AND FINAL APPROVAL BY TOWN COUNCIL OF A SITE PLAN.

AND IT SAYS HERE UPON THE RECOMMENDATION OF PLANNING AND ZONING.

SO DOES THAT MEAN FOR THIS TO COME TO US TO APPROVE IT HAS TO BE, IT'S CONTINGENT UPON PLANNING AND ZONING RECOMMENDING THIS, OR IS THAT JUST A . IT REQUIRES A RECOMMENDATION BY PLANNING AND ZONING COMMISSION.

NO, IT DOESN'T HAVE TO BE AN APPROVAL.

IT COULD BE A RECOMMENDATION FOR DENIAL.

IT'S JUST A STEP THAT HAS TO BE COMPLETED.

OKAY. APPRECIATE IT.

ANY OTHER QUESTIONS? ALL RIGHT.

LET'S OPEN THIS UP TO A PUBLIC HEARING.

ANY? ANY QUESTIONS, CONCERNS? ANYONE? ANYONE? RON. NO.

ALL RIGHT. CLOSE PUBLIC HEARING.

LET'S GET A MOTION TO APPROVE.

CAN I GET A FIRST? YEAH, I'LL MAKE A MOTION.

CAN I GET A SECOND? I'LL SECOND. ALL IN FAVOR.

AYE. A MOTION CARRIES.

ALL RIGHT. THANK YOU ALL VERY MUCH.

THANK YOU VERY MUCH. THANK YOU VERY MUCH.

AND THEN LET'S GO ON TO, WE'RE GOING TO GO INTO ENTRADA AS RON'S UP HERE.

SO NUMBER 11, CONDUCT A PUBLIC HEARING AND CONSIDER APPROVING RESOLUTION 22-72 FOR REPLAT

[11. Conduct a Public Hearing and consider approving Resolution 22-72 for a replat of Block F, Westlake Entrada Addition; and take appropriate action]

AND OBVIOUSLY, SINCE YOU'RE TALKING BLOCK F, LET'S TALK ABOUT BLOCK H RIGHT NEXT TO IT.

I MEAN, IT'S THE SAME ISSUE, RIGHT? SO THESE ARE THE RESIDENTIAL BLOCKS THAT ARE ON THE EASTERN SIDE OF THE DEVELOPMENT.

THIS IS WHERE THE ORIGINAL SINGLE FAMILY HOUSING WAS WAS SUPPOSED TO BE IN ENTRADA.

SO THEY'RE BASICALLY LOOKING TO FINISH OUT THESE BLOCKS AND GET HOMES ON THESE BLOCKS.

SO WHAT YOU SEE HERE ON BLOCK F IS THE DEVELOPMENT PLAN AND THEN THE PLAT ON THE OTHER SIDE.

AND THEN SAME THING WITH BLOCK H.

YOU CAN SEE HOW THE LOT COUNTS ARE CONSISTENT, THE LOT LINES ARE BASICALLY CONSISTENT WITH THE DEVELOPMENT PLAN.

SO THESE PLATS, COUNCIL'S DISCRETION IS SOMEWHAT LIMITED ON BEING ABLE TO APPROVE OR DENY THEM, OTHER THAN THE FACT THAT WE JUST CONFIRMED THAT THEY MEET THE ZONING AND THE DEVELOPMENT PLAN REQUIREMENTS.

SO ON THIS, WHAT THE DEVELOPER IS DOING IS MAKING BIGGER HOMES, LESS HOMES, LESS DENSE ON THOSE ROADS.

AND THEY WERE GOING FROM 1800 TO 3000 SQUARE FEET.

IS THAT WHAT IT IS MIKE? AND SO WE GET LESS PEOPLE ON THESE NARROW ROADS AND BIGGER HOMES.

THAT'S WHAT WE'RE GETTING WITH THESE, WITH BLOCK F AND H, RIGHT? THAT'S CORRECT. SO WITH BLOCK F, I THINK WE'RE MOVING FROM FIVE LOTS PLUS AN OPEN SPACE TO 15 LOTS.

IS THAT CORRECT? SO IT'S CURRENTLY PLATTED AS FIVE LOTS AND SO YES, RIGHT.

15 LOTS.

THE BIG LOT WAS ORIGINALLY SUPPOSED TO BE 12 TO 14 TOWNHOMES BY ITSELF.

THAT'S WHY I WAS INVITED.

THAT'S WHAT I ASSUMED YOU WERE GOING TO SAY.

I JUST WANT TO CLARIFY.

THAT'S CORRECT. ALL RIGHT.

SO ARE THERE ANY OTHER QUESTIONS ON THAT ONE.

ALL RIGHT. LET'S DO A PUBLIC HEARING ON THIS MATTER FOR 22-72.

OPEN IT UP. ARE THERE ANY CONCERNS?

[02:05:05]

MOTION TO APPROVE.

I HEAR A FIRST? I FIRST.

CAN I GET A SECOND? SECOND. ALL IN FAVOR.

AYE. MOTION CARRIES.

ALL RIGHT. WE'LL GO ON TO 12.

CONDUCT A PUBLIC HEARING.

[12. Conduct a Public Hearing and consider approving Resolution 22-73 for a replat of Block H, Westlake Entrada Addition; and take appropriate action]

IT'S THE SAME ISSUE.

AND ARE WE GOING FROM THE SAME ROUGHLY COUNT LIKE 18 DOWN TO TEN OR 12 AS THAT WHAT IT IS? BIGGER TOWNHOMES AGAIN, TOO.

NOW THESE ARE THE ONES THAT HAVE THE LITTLE BIT OF A VIEW OUT, RIGHT? THEY'RE HIGHER. A LITTLE BIT OF A GRADIENT.

SO THERE'S GOING TO BE A MOTOR CIRCLE.

THEY'RE SET UP TO BE LIKE BASEMENTS.

OKAY, GOOD.

AND SO ANY QUESTIONS ON THIS ONE? ALL RIGHT. WE'LL OPEN THIS UP TO A PUBLIC HEARING.

ARE THERE ANY ISSUES ON THIS? ANYONE TO SPEAK? WE'LL CLOSE THE PUBLIC HEARING.

CAN I GET A MOTION TO APPROVE? CAN I GET A FIRST? YEAH, I'LL MAKE A MOTION. CAN I GET A SECOND? SECOND. ALL IN FAVOR.

AYE. ALL RIGHT. MOTION CARRIES.

ALL RIGHT. GO ON TO NUMBER 13.

CONDUCT A PUBLIC HEARING CONCERNING ADOPTING ORDINANCE 959, APPROVING THE FOLLOWING; TAKE ACTION: ZONING CHANGE REQUEST FROM PD1-1 KNOWN AS SOLANA

[13. Conduct a public hearing and consider adopting Ordinance 959 approving the following; and take appropriate action: (1) A zoning change request from PD1-1 (known as the “Solana” development) to PD1-2 (known as the “Entrada” development) on Lot 2R1, Block 1, Westlake/Southlake Park Addition #1, located at the 1600 block of Solana Blvd. (2) Amendments to Ordinance 703 (Entrada Zoning Regulations), as amended, incorporating Lot 2R1, Block 1, Westlake/Southlake Park Addition #1, and (3) Amendments to Ordinance 720 (Entrada Development Plan), as amended, incorporating Lot 2R1, Block 1, Westlake/Southlake Park Addition #1]

ITEM TWO, A PART OF THIS IS AMENDMENTS TO ORDINANCE 703 ENTRADA ZONING REGULATIONS AS AMENDED, INCORPORATING LOTS 292R1 BLOCK 1 WESTLAKE/SOUTH SOUTHLAKE PARK ADDITION NUMBER 1 AND AMENDMENTS TO ORDINANCE 720 ENTRADA DEVELOPMENT PLAN AS AMENDED INCORPORATING LOTS 2R1 BLOCK ONE WESTLAKE/SOUTHLAKE PARK ADDITION NUMBER ONE.

ALL RIGHT, MIKE, YOU WANT TO COME UP AND GIVE AN EXPLANATION ON THIS.

WITH YOU, RON HERE.

THIS IS THE SWAP OF THE LAND, RIGHT? YES. SO JUST REAL QUICK, AS YOU JUST SAID, THERE'S A LOT OF MECHANICS INVOLVED ON THIS, BUT TO CONDENSE IT DOWN, MAKE A LONG STORY VERY SHORT, WE'RE TAKING THE CORELOGIC PROPERTY, WHICH IS LITERALLY RIGHT OUT HERE.

SOMETIMES YOU MIGHT EVEN ACTUALLY PARK IN THE PROPERTY ITSELF BECAUSE IT TAKES UP MOST OF THE PARKING THAT'S OUT SIDE HERE TO THE WEST.

IT'S ABOUT 23 ACRES OF LAND, AND MOST OF IT'S UNDEVELOPED.

THE PART THAT IS DEVELOPED IS JUST STRICTLY PARKING LOTS.

AND SO WHAT THE DEVELOPER WANTS TO DO IS BUY THIS LAND AND MOVE THE RESIDENTIAL THAT'S OVER ON THE PHASE TWO PART OF THE DEVELOPMENT, WHICH IS STILL UNDEVELOPED, WHICH IS, GOT A LOT OF FREEWAY FRONTAGE ON 114, MOVE THOSE RESIDENTIAL ENTITLEMENTS OFF OF THAT PHASE TWO PORTION ONTO THE CORELOGIC PROPERTY.

AND THEN ON THE PHASE TWO ORTION OF THE LAND, PUT COMMERCIAL RETAIL, RESTAURANT TYPE COMMERCIAL.

SO HE SUBMITTED A PLAN.

THE DEVELOPER SUBMITTED A PLAN THAT SHOWS 52 RESIDENTIAL LOTS ON THE PROPERTY, ALTHOUGH WHAT WE'RE PROPOSING TONIGHT IS STRICTLY TO REZONE THE PROPERTY FOR RESIDENTIAL ENTITLEMENT.

AND WE'LL COME BACK LATER AND FILL IN THE DETAILS WITH THE ACTUAL LOTS.

THE WAY IT'S LAID OUT, ALL THE MORE DETAILED STUFF EXCEPT WITH DELOITTE.

SO IN SHORT, THE DEVELOPER WANTS TO PUT MORE MONEY INTO THE PROJECT, MAKE IT LESS DENSE AND MORE SPREAD OUT AND NOT HAVE TOWNHOMES OVERLOOKING THE HIGHWAY AND PUT THE COMMERCIAL ON THE HIGHWAY? THAT'S CORRECT. WHERE IT SHOULD HAVE BEEN THE FIRST PLACE.

ANOTHER BENEFIT OF THIS IS GAINING ADDITIONAL EXISTING PARKING THAT CAN BENEFIT THE RETAIL AND MAKES THE COMMERCIAL MORE VIABLE BECAUSE WE GAIN 450 SPOTS.

RIGHT. OR 400 SPOTS.

THAT'S CORRECT. SINGLE LEVEL PARKING VERSUS PARKING, SURFACE PARKING SURFACE.

AND SO IT MAKES EVERYTHING MORE VIABLE AND MAKES THE PROJECT LESS CONGESTED.

THAT'S CORRECT. THAT SOUNDS LIKE A GOOD DEAL.

SO, LONG STORY SHORT, JUST TO WRAP THIS UP, SO P AND Z VOTED TO RECOMMEND APPROVAL BY 4-0 VOTE SUBJECT TO THE CONDITIONS THAT ARE CONTAINED IN THE PROPOSED ORDINANCE, WHICH WERE WRITTEN UP BY STAFF.

AND SO WITH THAT, IF YOU HAVE ANY QUESTIONS, I'LL BE GLAD TO ANSWER THEM AND THEN WE CAN TURN IT OVER TO MIKE FOR A PRESENTATION.

ANY QUESTIONS OF RON RIGHT NOW? NO FOR ME. LET'S HEAR FROM MIKE.

COME ON DOWN. GOOD EVENING.

PLEASURE TO BE BACK. THANKS FOR BEING HERE.

THE HANDOUT THAT YOU JUST RECEIVED IS HOT OFF THE PRESSES.

THERE WAS A COMMERCIAL SITE PLAN THAT WE SPOKE ABOUT BEFORE AND ALSO AT THE P & Z MEETING ALONG THE 114 FRONTAGE.

I WANTED TO HAVE THAT IN YOUR HANDS TONIGHT BECAUSE I THINK THAT'S AN IMPORTANT PART OF YOUR CONSIDERATION THAT WE ARE MOVING FORWARD WITH REGULAR CONVENTIONAL, I DON'T WANT TO SAY STRIP CENTER BECAUSE IT'S NOT A STRIP CENTER, BUT THE RETAIL THAT BELONGS ALONG THE HIGHWAY.

WE SHOW THE PARKING FRONTING THE HIGHWAY.

SO IT'S AN INSIDE-OUT DEVELOPMENT.

EVERYBODY'S FACING INTO THE WATER FEATURE.

[02:10:02]

WATER EXISTS IN PHASE ONE TODAY, AS YOU SEE FROM THE CANAL.

AND THEN THE SITE PLAN HERE STILL SHOWS ABOUT TEN OR 12 POTENTIAL RESIDENTIAL UNITS ALONG THE SOUTH SIDE.

THE FOURTH PAGE OF THE HANDOUT, THERE'S THREE ITEMS THAT I WANTED TO DISCUSS THAT ARE IN THE STAFF RECOMMENDATIONS.

THE FIRST COMMENT IS STAFF COMMENT NUMBER THREE IN THE WRITE UP, THERE'S NO RESIDENTIAL AREA TWO.

I'M JUST ASKING THAT WE DON'T EXCLUDE IT.

I HAVE TO COME BACK BEFORE YOU WITH THE SITE PLAN ANYWAY.

AND THOSE SOUTH TWO PADS THAT YOU SEE ON THE COMMERCIAL LAYOUT ALONG 114 ON THE SOUTH SIDE OF THE WATER BEHIND THE ROW OF COMMERCIAL BUILDINGS, THEY WON'T BE COMMERCIAL, BUT THAT LAND IS ACTUALLY RIGHT BEHIND US.

WHEN YOU GO OUT TONIGHT AT THE END OF THE, I CALL IT THE RUNWAY, BUT THE WATER STRIP AND THAT IT WOULD BE A REALLY, REALLY NICE PLACE FOR POTENTIAL RESIDENTIAL IN THE FUTURE BETWEEN THE TWO USES.

SO I'M JUST ASKING NOT TO EXCLUDE IT COMPLETELY, THAT'S ALL.

AND THEN THE SECOND STAFF COMMENT WAS REGARDING THE TRAFFIC SIGNAL CONSTRUCTION AT CORTEZ.

AND SOLONA BOULEVARD.

THIS OBLIGATION EXISTS UNDER A PREVIOUS DEVELOPMENT AGREEMENT WITH ENTRADA GOING BACK TO 2013.

WE ARE MORE THAN HAPPY TO FUND THE 88% THAT'S REQUIRED FOR ENTRADA FOR THE COST OF THAT SIGNAL CONSTRUCTION.

HOWEVER, I AM SPECIFICALLY REQUESTING THAT OUR APPROVALS ON PHASE TWO, BUT WHAT I'M CALLING PHASE TWO AND THEN PHASE THREE IS AREA ONE AND AREA TWO ON MR. RUTHVEN'S MAPS, NOT BE TIED TO THAT SIGNAL BEING UP AND RUNNING.

AND HERE'S WHY.

OUR ENGINEER THAT DESIGNED IT DOES NOT WANT IT TO BE BUILT RIGHT NOW.

THERE'S NOT A WARRANT STUDY TO JUSTIFY THE TRAFFIC COUNTS NEEDED TO BUILD THE SIGNAL, AND THEY'RE TELLING ME IT ACTUALLY MAKES IT MORE DANGEROUS TO HAVE THE SIGNAL.

BUT AGAIN, OUR ROLE ON THE DEVELOPMENT SIDE, WE WRITE THE CHECK, GIVE IT TO THE TOWN, AND WHEN THE TOWN SAYS IT'S READY TO BUILD OR THE ENGINEER SAYS IT'S READY TO BUILD, YOU HAVE THE FUNDS. AND THEN THE THIRD COMMENTS REGARDING A TRAFFIC IMPACT ANALYSIS FOR AREA ONE.

THAT'S THE PORTION THAT WE'RE PROPOSING TO PUT THE 52 SINGLE FAMILY HOMES.

PREVIOUSLY THAT COULD HAVE BEEN THREE OR 400,000 SQUARE FEET OF OFFICE SPACE.

SO OUR TRAFFIC COUNT BEING GENERATED BY THE 52 HOMES IS SIGNIFICANTLY LESS THAN ANYTHING PREVIOUSLY PROPOSED.

AND WE'RE EMPTYING THAT TRAFFIC ONTO AN EXISTING SIX LANE DIVIDED ROAD.

SO THOSE ARE THE ONLY THREE COMMENTS I HAD TO THE STAFF COMMENTS THAT ARE IN THE WRITE UP.

I'M HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE ABOUT THE PROPOSED COMMERCIAL ALONG 114 OR THE 52 HOMES.

SO THE 52 HOMES, YOU INTEND TO HAVE A 30 FOOT WIDE STREET? 32, WELL, 31 AND A HALF CURB TO CURB, FACE TO FACE, WHICHEVER.

AND SO CURRENT WIDTH OF ENTRADA IS, WHAT, 20? 24. 24. SO IT'S SEVEN MORE FEET.

IT'S REASONABLE. IT'S A STANDARD.

AND SO IT MAKES IT SAFER.

OKAY. AND THEN I KNOW THIS IS NOT A SITE PLAN, BUT YOU CONCEPTUALLY, YOU'D HAVE THE ACCESS AND THE BACK SIDE OF THE PROPERTY AND THE SOUTH SIDE OF THE PROPERTY. YES. AND NOT TOWARDS ENTRADA ITSELF.

CORRECT. THAT'S A LOT OF WHERE WE'VE GOT SIX LANES.

WE, THE 52 HOMES, THE MAIN ENTRANCE IS DOWN BY THE EXISTING SURFACE PARKING LOT.

SO THEY WOULD COME OUT OF THE EXISTING ROADWAY THAT YOU CAME TO THE MEETING TONIGHT ON.

AND ON HERE YOUR PROPOSED, IT'S NOTE A SITE PLAN.

YOU PLAN TO HAVE TWO PARKS ON HERE.

ONE'S A RED PARK.

WELL, WE HAVE THE TWO WATER FEATURES AT THE ENTRANCE WHERE IT SAYS RET RETAINAGE.

AND THEN WE HAVE THE RED PARK, AND THEN THERE'S AN OPEN SPACE LOT THAT SHOWS THE TREE SURROUNDING IT.

THAT'S OUR STORMWATER OUTFALL.

AND UP BY BLOCK I, WHICH IS THE EXISTING FOUR STORY PRODUCT ALONG SOLANA BOULEVARD, WE'RE PROPOSING TO DO A PARK AND AN ADDITIONAL GRASS CREEK FIRE LANE ACCESS. GRASS CREEK MEANING IT'S GOT CONCRETE IN THE GROUND, BUT THE GRASS GROWS UP THROUGH IT AND THERE'S A GATE.

SO IT'S NOT AN EVERY DAY ACCESS.

BUT IF THERE'S EVER SOMETHING THAT HAPPENS IN BLOCK I THAT BLOCKS THAT MAIN ENTRANCE, IT GIVES THE FIRE DEPARTMENT AND THAT DOG PARK THERE WOULD BE OPEN TO AND TRY TO RESIDENTS AS WELL AS THE NEW 52 HOMES.

AND THIS IS GOING TO BE GATED.

YES, SIR. AND WE'LL HAVE A, IT'LL BE GATED UP FRONT.

WE'LL BE GATED ALL AROUND.

THE OTHER ACCESS IS EMERGENCY ONLY.

SO IN AND OUT IS JUST THE GATED ACCESS.

OKAY. AND THEN ON THE COMMERCIAL SIDE, WE BASICALLY ARE CREATING A WATERED FEATURED MAIN STREET, RIGHT? YES, SIR. AND SO PEOPLE WILL BE ABLE TO HAVE A WALKWAY ON BOTH SIDES OF THE WATER FEATURE WITH SHOPS TO EACH SIDE.

YES, SIR. AND, MIKE, ORIGINALLY YOU WERE TALKING ABOUT.

FIRST OF ALL, I'M GLAD WE'VE GOT COMMERCIAL ON THAT ACCESS ROAD.

I MEAN, THAT'S MUCH BETTER USE OF RESIDENTIAL.

SO THANKS FOR SUGGESTING THAT.

BUT ORIGINALLY I THINK WE WERE TALKING LIKE TWO PADS.

IT LOOKS LIKE KILBRIDE. I WANT TO JUST.

I WANT TO GIVE CREDIT WHERE CREDIT'S DUE.

IT HAPPENS. SO.

[02:15:02]

BUT ORIGINALLY I THOUGHT WE WERE TALKING ABOUT, LIKE POTENTIAL RESTAURANT.

IT LOOKS LIKE WE GOT A LOT MORE.

TELL ME WHAT THE THINKING IS ON THAT.

THE TWO ON THE SOUTH SIDE WOULD BE THE RESTAURANTS BECAUSE YOU DON'T HAVE THE SLIP STREET.

AND ON THE TWO YOU SEE 5000 SQUARE FEET AND 8000 SQUARE FEET.

THAT'S SET UP TO BE A RESTAURANT BECAUSE THEN YOU HAVE DIRECT PATIO ACCESS ONTO THE WATER.

NORTH OF THE WATER, THAT'S A SLIP STREET WITH TEASER PARKING TO FACILITATE RETAIL.

SO THE 13, THE 7.5, THE EIGHT AND THE EIGHT, WHAT DO YOU FORESEE POTENTIALLY GOING IN.

WATERS CREEK.

UP AN ALLEY. THAT'S OUR GOAL.

WATERS CREEK ON 75.

OH, THEY HAVE THE SLIP STREET.

THEY HAVE. I KNOW WE HAVE THE ROOM TO BUILD A GARAGE.

I DON'T WANT TO USE THAT GARAGE TERM ANYMORE, BUT THE IDEA WOULD BE TO HAVE THE PARKING ALONG THE HIGHWAY.

YOU COME IN AND YOU PARK AND YOU'RE ENJOYING THAT WATERFRONT WITH THE SLIP STREET BEING JUST FOR IN AND OUT.

QUICK PARKING. TEASER PARKING.

WHAT TYPE? I'M SORRY, I'M NOT FAMILIAR WITH THAT PROPERTY, BUT WHAT TYPE.

IS IT GOING TO BE DC RESTAURANTS, DC? WELL, I HAVE THE TWO. THE FOCUS IS TO GET THE TWO RESTAURANTS ON THE SOUTH WITH THE WATERFRONT PATIOS.

I THINK THEY'LL GO THERE.

WE WOULD BE OPEN TO LEASING TO THE TENANTS THAT WE CAN BRING TO THE MARKET BASED ON DEMOGRAPHICS.

THIS LITERALLY CAME TO ME AT 3:00 TODAY, SO I HAVEN'T EVEN SENT IT TO OUR BROKERS FOR LEASE UP YET.

BUT OUR GOAL IS TO BE.

FINE. I SHOULD HAVE. I'M SORRY.

I HAVE IT IN THE P & Z PRESENTATION.

THE TENANTS THAT ARE IN WATERS CREEK.

LET ME SEE IF IT'S SCROLL THROUGH.

I DID. WE'RE NOT GOING TO GET CHEESECAKE FACTORY.

START THERE. WE'RE NOT GOING TO GET MARKET STREET, BUT IT'S THE END LINE RETAIL.

THE SMALLER SHOPS THAT YOU SEE THERE THAT WE THINK WOULD BE A GOOD FIT TO COME IN TAKING ADVANTAGE OF OUR HIGHWAY TRAFFIC ACCOUNTS FOR LIKE 114, 120,000 CARS A DAY.

AND THEN THE VISIBILITY THAT WE ASSIGN REQUESTS COMING THAT I WOULD ACTUALLY WANT TO PUT AT THE ENTRANCE WHERE THERE'S A LITTLE ROUNDABOUT COMING OFF OF THE EXISTING STREET TODAY THAT YOU WOULD SEE HALF A MILE EITHER WAY ON THE HIGHWAY AND THE STREETS UP HERE.

HOW WIDE ARE THOSE? IS FIRE CHIEF HAPPY? YES, SIR. ALL RIGHT.

I'M JUST MAKING SURE.

IS THERE ANYTHING ABOUT EITHER ONE OF THESE DEVELOPMENTS, CHIEF WHITTEN, THAT YOU'RE NOT HAPPY ABOUT? NO, SIR. OKAY.

LET US KNOW. GOOD CONVERSATION IS WHEN WE'RE ALL IN AGREEMENT.

GREAT. OUTSTANDING.

YOU WANT THEM TO BE 70 FEET? YOU WANT THE ROADS TO BE 70 FEET.

THANK YOU. ALL RIGHT, MIKE, CAN YOU TALK A LITTLE BIT ABOUT THE CAR WASH OR WHAT TYPE OF CAR WASH IS IT A DETAIL TYPE CAR WASH OR IS IT YOUR TYPICAL CAR WASH? YOU WOULD SEE THAT ON A SITE PLAN BASED ON OTHER CONVERSATIONS THAT WE'VE HAD REGARDING CONCESSION AGREEMENT AND EVERYTHING ELSE TO WORK OUT WITH THE CAR WASH.

I JUST WANTED TO SHOW THAT IT FITS.

WHEN WE COME BACK FOR THE SITE PLAN APPROVAL, I'LL HAVE THE SPECIFIC DETAILS, BUT THE GOAL IS THAT IS A DETAILED CAR WASH, PROBABLY HAND WASH BAYS AND WE'RE TIED TO THE VALET.

TIED THE VALET AND AND ENTRADA AUTO WORKS SO WE CONTROL THE VALET FOR THE RESTAURANT.

SO YOU'LL HAVE THE OPTION OF COMING UP TO DAHLIA'S, HANDING THEM YOUR KEYS, GO EAT.

THEY'RE GOING TO RUN DOWN THE STREET, GET THE CAR WASHED, BRING IT BACK.

AND WE THINK THAT'LL KNOCK IT OUT OF THE PARK AND ENTRADA AUTO WORKS.

IS THAT PART OF THE REPOSITORY? REPOSITORY? YES. SO THAT'S THE BOTTOM.

THAT'S A STORAGE. THE BOTTOM, LIKE THE CAR PARKS WILL BE ON THE LOWER FLOOR AND TIE IN WITH THE UPPER FLOOR RESTAURANTS LUXURY CAR PARKING.

YES, SIR. THAT SEEMS MORE REASONABLE.

SO ARE THERE ANY OTHER QUESTIONS ON THIS? RON, ON THE COMMENTS, WHAT DO WE NEED TO DO IN THE COMMENTS? WHAT DO YOU PROPOSE THAT MIKE DOESN'T LIKE SOME OF OUR COMMENTS FROM P AND Z.

ON THE TRAFFIC IMPACT ANALYSIS.

THAT'S SOMETHING WE CAN, THE ONLY REASON I PUT THAT ON THERE IS BECAUSE WE WEREN'T REALLY SURE YET AS THE HOW THE DEVELOPMENT WOULD LAYOUT AND WHAT THE FINAL INGRESS EGRESS POINTS WOULD BE WITH THE 52 LOTS.

SO I'M NOT CONCERNED ABOUT A FULL SCALE TRAFFIC IMPACT ANALYSIS, REALLY MORE JUST ANSWERING THE QUESTIONS OF DOES EVERYTHING WORK? AND THE SAME THING WITH THE TRAFFIC SIGNAL AS WELL.

THE DEVELOPMENT AGREEMENT DOES REQUIRE A TRAFFIC SIGNAL THERE AT CORTEZ AND SOLANA, BUT ONLY AND MIKE IS CORRECT ONLY WHEN IT'S WARRANTED PER TXDOT METHODOLOGIES. SO THAT'S WHY I PUT IT IN.

WHEN THE SITE PLAN COMES IN, WE CAN FURTHER AMEND THE TERMS OF THAT REQUIREMENT.

SO FOR TONIGHT, AMY, WHEN WE DO OUR VOTE WITH THE COMMENTS, DO WE JUST DO A VOTE AS IS, OR DO I HAVE TO AMEND ANYTHING PER COMMENT? WHY DON'T WE VOTE AS IS AND THEN WE'LL LOOK AT IT NEXT TIME IT COMES THROUGH FOR THE SITE? BECAUSE I FEEL LIKE IF WE DID THIS TRAFFIC IMPACT STUDY, WE'D HAVE A BETTER SENSE OF WHETHER THESE TRAFFIC LIGHTS ARE NEEDED.

SO THEY SEEM LIKE THEY'RE KIND OF.

SO WE CAN VOTE AS IS TONIGHT.

AND THEN WHEN THE SITE PLAN COMES, JUST COME BACK.

AND THAT'S WHAT I WOULD RECOMMEND.

MAKE SURE I UNDERSTAND YOUR CONCERN.

[02:20:02]

THOSE ARE TWO DIFFERENT REPORTS.

OKAY. WHAT WE'RE ACTUALLY DOING HERE IS REDUCING OUR TRAFFIC COUNT THAT WOULD BE GENERATED ON TO SOLANA BOULEVARD FROM THE FUTURE POTENTIAL OFFICE USE.

IF YOU WANT ME TO ASK THE SAME ENGINEERS TO LOOK AT WHAT BASICALLY WHAT THE HURDLE WILL BE TO HIT THAT TRAFFIC COUNT, I COULD ASK THEM, BUT THAT'S A, THEY'RE TWO DIFFERENT THINGS.

YEAH. WHAT I'M TRYING TO DO IS YOU HAVE THREE COMMENTS IN HERE.

I'M TRYING TO CARRY FORTH FOR THE VOTE WELL, AND SO WHAT THE WHAT THE PD, WHAT THE CODE OF ORDINANCES SAYS UNDER THE ZONING REGULATIONS IS THAT ANY TIME A PD SITE PLAN IS SUBMITTED, THAT REQUIRES AN UPDATED TIA. BUT THAT'S REALLY UPON STAFF'S DETERMINATION TO DECIDE WHETHER OR NOT IT NEEDS TO BE UPDATED BASED ON ALL THESE FACTORS, THESE TRAVEL DEMAND AND TRAFFIC GENERATION FACTORS.

SO I WOULD RECOMMEND WE JUST LEAVE IT IN THERE.

AND WHEN WE GET THE SITE PLAN, WE CAN WORK TOGETHER.

OKAY.

I'M LOOKING, THE DEVIL'S IN THE DETAILS, CLEANING IT UP.

WHAT DO I NEED TO DO? MAKE SURE MY TOWN SECRETARY DOESN'T YELL AT ME FOR STUFF SO I CAN VOTE AS IS.

AND THEN WHEN IT COMES ON THE SITE PLAN, WE CAN ADDRESS ALL THE COMMENTS IN THE REQUEST.

SAME GOES FOR THE PROPERTY ON 114 AS WELL.

YEAH. YEAH. AND YOUR COMMENTS ARE DULY NOTED.

SO WE'VE GOT THEM THERE.

SO. ALL RIGHT.

ALL RIGHT. CAN I GET A MOTION TO APPROVE ITEM NUMBER 13.

CAN I GET A FIRST? JUST WANT TO MAKE SURE WE OPEN THE PUBLIC.

OH, SORRY, PUBLIC HEARING.

LET'S DO A PUBLIC HEARING FIRST.

DO WE HAVE ANY ANY ISSUES IN THE PUBLIC HEARING.

OPEN TO PUBLIC HEARING.

NOW CLOSED, THE PUBLIC HEARING.

CAN I GET A MOTION TO APPROVE? CAN I GET A FIRST. FIRST.

CAN I GET A SECOND? YEAH, I'LL MAKE A SECOND.

ALL IN FAVOR. AYE.

ALL RIGHT. MOTION CARRIES.

OKAY. THANK YOU.

THANK YOU. ALL RIGHT.

OKAY. MOVING ON UP TO THE EAST SIDE.

OKAY. ITEM NUMBER TEN, CONDUCT A PUBLIC HEARING AND DISCUSS CHARTER FIRST 2022 RATING BASED ON SCHOOL YEAR 2020-2021 DATA.

[10. Conduct a Public Hearing and discuss the CharterFIRST 2022 rating based on School Year 2020-2021 Data and Annual Financial Management Report]

THANK YOU. GOOD EVENING, MAYOR KILBRIDE, BOARD OF TRUSTEE MEMBERS AND ATM MEYER.

THANK YOU FOR THE OPPORTUNITY THIS EVENING TO PRESENT THE FISCAL YEAR 21-22 CHARTER FIRST RATING FOR WESTLAKE ACADEMY.

THIS RATING IS BASED ON THE ANALYSIS OF AUDITED FINANCIAL DATA FROM THE FISCAL YEAR 2020-2021.

NEXT. SORRY.

TO GIVE YOU A LITTLE BIT OF HISTORY.

THE SCHOOL'S FIRST RATING IS A FINANCIAL ACCOUNTABILITY RATING SYSTEM DEVELOPED FOR TEXAS INDEPENDENT SCHOOL DISTRICTS BY THE TEXAS EDUCATION AGENCY.

IN RESPONSE TO SENATE BILL 875 OF THE 76TH LEGISLATURE IN 1999, THIS BILL AMENDED THE EDUCATION CODE TO REQUIRE THE COMMISSIONER OF EDUCATION IN CONSULTATION WITH THE STATE COMPTROLLER TO DEVELOP A SCHOOL DISTRICT FINANCIAL ACCOUNTABILITY RATING SYSTEM BY THE FOLLOWING YEAR.

TEA INCLUDED OPEN ENROLLMENT CHARTER SCHOOLS FOR THE RATING SYSTEM IN 2009, WHICH IS CHARTER FIRST, A SEPARATE RATING SYSTEM FROM ISDS. THE RATING SYSTEM THAT YOU SEE HERE HAS FOUR GOALS TO ACHIEVE QUALITY FINANCIAL PERFORMANCE IN THE MANAGEMENT OF RESOURCES PROVIDED TO WESTLAKE ACADEMY TO PROVIDE AN ADDITIONAL LEVEL OF FINANCIAL TRANSPARENCY TO PUBLIC EDUCATION FINANCE, TO ENABLE THE TEXAS EDUCATION AGENCY AND THE ACADEMY'S ADMINISTRATORS TO PROVIDE FINANCIAL OVERSIGHT FOR CONTINUOUS IMPROVEMENT, AND FINALLY, TO DEVELOP PROCESSES FOR ANTICIPATING AND PROJECTING FUTURE SOLVENCY.

WE CAN REVIEW TEA'S FINANCIAL ANALYSIS BEGINNING ON PAGE 211 OF THE BUDGET BOARD OF THE BOARD BOOK.

HOWEVER, WHAT YOU MAY NOT REALIZE IS THE IMPACT OF THIS RATING SYSTEM HAS ON THE FUTURE OF WESTLAKE ACADEMY.

AND TO EXPLAIN THAT, I'M GOING TO JUMP AHEAD JUST A MINUTE.

FOR THE RATING TEA USES INDICATORS OR A SET OF QUESTIONS TO ANALYZE THE FINANCIAL CONDITION OF CHARTER SCHOOLS.

THE SOURCE OF ALL THIS INFORMATION COMES FROM THE ACADEMIES ANNUAL FINANCIAL REPORT AND THE PEIMS DATA.

INDICATORS ONE THROUGH FIVE ARE REFERRED TO AS CRITICAL INDICATORS.

IF A DISTRICT FAILS ANY ONE OF THESE INDICATORS, THE RATING WILL AUTOMATICALLY BE AN F FOR SUBSTANDARD ACHIEVEMENT, REGARDLESS OF THE TOTAL POINT VALUE EARNED IN

[02:25:10]

WESTLAKE ACADEMY PASSED ALL FIVE OF THESE CRITICAL INDICATORS.

INDICATORS FOUR, FIVE, SIX, 17 AND 18 ARE REFERRED TO AS CEILING INDICATORS.

IF A DISTRICT FAILS A CEILING INDICATOR, THE MAXIMUM POINTS AND RATING WILL VARY, AS SHOWN ON PAGE 215 OF THE BOARD BOOK, RANGING FROM MEETS STANDARD ACHIEVEMENT UP TO SUPERIOR ACHIEVEMENT DEPENDING ON THE INDICATOR.

DETAILED INFORMATION CAN BE FOUND FOLLOWING THE LINK AT THE BOTTOM OF PAGE 210.

OOPS. SO BACK TO THIS SCREEN.

IF A SCHOOL DISTRICT FAILS OR DOES NOT MEET ANY OF THE INDICATORS FOR CONSISTENTLY OR INDICATORS CONSISTENTLY FOR THREE OF FIVE PRECEDING YEARS, THE COMMISSIONER OF EDUCATION MAY NOT RENEW OR ALLOW A CHARTER TO EXPIRE OR MAY REVOKE A CHARTER AND OR THE ACCREDITATION STATUS OF AN OPEN ENROLLMENT CHARTER SCHOOL FOR TWO MAIN REASONS.

THE CHARTER HAS THE LOWEST EDUCATIONAL PERFORMANCE RATING OF ANY THREE OF THE FIVE PRECEDING YEARS, OR IT HAS A FIRST RATING INDICATING FINANCIAL PERFORMANCE IS LOWER THAN SATISFACTORY FOR ANY THREE OF THE FIVE PRECEDING YEARS.

AS YOU CAN SEE IN THIS SLIDE, THE ACADEMY HAS CONSISTENTLY EXCEEDED TEA'S REQUIRED PASSING SCORE.

IN FISCAL YEARS PRIOR TO 2018, INDICATORS WERE CHANGED EVERY 1 TO 2 YEARS TO IMPROVE THE WAY DATA WAS ANALYZED AT THAT TIME.

HOWEVER, THIS CREATED MANY FLUCTUATIONS IN THE RATINGS YEAR OVER YEAR.

IT WASN'T UNTIL THE COMMISSIONER'S RULES CONCERNING THE FIRST RATING WERE REVIEWED AND FINALIZED TO INCLUDE THE CRITICAL AND CEILING INDICATORS TO ENSURE CHARTER SCHOOLS PROVIDE THE MOST TRANSPARENT FINANCIAL DATA AVAILABLE.

THE FINAL SEGMENT OF THIS PRESENTATION IS THE REPORTING OF SPECIFIC DISCLOSURES REQUIRED DURING THE PUBLIC HEARING.

A PUBLIC NOTICE IN THE STAR TELEGRAM WAS PLACED NOTIFYING THE COMMUNITY AND ITS STAKEHOLDERS OF THE FIRST READING PRESENTATION TODAY, DECEMBER 5TH, 2022.

DISCLOSURE ONE IS THE HEAD OF SCHOOL'S CURRENT EMPLOYMENT CONTRACT.

THE HEAD OF SCHOOL ASSUMES THE RESPONSIBILITIES AS PER HIS CONTRACT, WHICH IS APPROVED, OF COURSE, BY THE BOARD OF TRUSTEES.

ALL SALARY, BENEFITS AND OTHER FORMS OF COMPENSATION ARE PAID BY WESTLAKE ACADEMY THROUGH THE GENERAL FUND BUDGET.

THIS INFORMATION HAS BEEN PLACED ON WESTLAKE ACADEMY'S WEBSITE UNDER FINANCIAL TRANSPARENCY.

DISCLOSURE TWO PROVIDES INFORMATION ON REIMBURSEMENTS RECEIVED BY THE HEAD OF SCHOOL.

REIMBURSEMENTS PAID TO DATE ARE RELATED TO TRAVEL DURING MR. WILSON'S EMPLOYMENT TRANSITION.

THESE EXPENSES ARE CURRENTLY UNDER AUDIT AND MAY BE CHANGED AND MAY BE SUBJECT TO CHANGE UNTIL THE COMPLETION OF THE 2022 AUDIT.

MEMBERS OF THE BOARD OF TRUSTEES HAVE NOT RECEIVED ANY REIMBURSEMENTS FROM WESTLAKE ACADEMY.

FOR ALL OTHER DISCLOSURES NO FUNDS HAVE BEEN RECEIVED BY THE HEAD OF SCHOOL OR MEMBERS OF THE BOARD OF TRUSTEES RELATED TO OUTSIDE COMPENSATION GIFTS RECEIVED OR BUSINESS TRANSACTIONS WITH WESTLAKE ACADEMY.

THIS NOW CONCLUDES THE PRESENTATION OF THE CHARTER FIRST RATING FOR 21-22, AND I AM HAPPY TO ANSWER ANY QUESTIONS.

ANY QUESTIONS? REAL QUICK.

GREAT RATINGS. I MEAN, THAT'S ALWAYS GOOD TO SEE SEAN OR MR. WILSON. I KNOW WHEN YOU GOT HERE, WE WERE BEHIND ON SOME REPORTS.

AND AGAIN, I DON'T UNDERSTAND, DO THOSE REPORTS AFFECT THIS RATING? BECAUSE THIS WAS BASICALLY FOR LAST YEAR'S DATA.

SO MY UNDERSTANDING IS FROM.

2020 TO 2021 DATA.

GOT IT. OKAY.

SO WOULD THOSE REPORTS BE IN LATE WHEN YOU WALKED IN, WHEN YOU ASSUMED YOUR ROLE? WILL THAT HAVE AN IMPACT ON HERE? ARE WE OKAY? I DON'T BELIEVE YOUR FINANCIAL RATING WILL BE IMPACTED.

ANY MORE QUESTIONS? THANKS, MARLENE.

OPEN UP A PUBLIC HEARING TO THIS, RIGHT? YEP. OPEN UP A PUBLIC HEARING.

ANY QUESTIONS? CONCERNS? COMMENTS? BOBBY, YOU RAISE YOUR HAND? I'M KIDDING. I'M JOKING.

YES, I WAS A TEST.

CLOSING THE PUBLIC HEARING.

AND THANK YOU VERY MUCH.

AND THEN WE'RE GOING TO TAKE A QUICK TEN MINUTE BREAK.

AND THERE'S NO VOTE ON THIS.

MARLENE, THANK YOU. OKAY, LET'S GET BACK INTO

[02:30:04]

[15. Consider approving Resolution 22-71 authorizing an Economic Development Program Agreement with the Marriott Dallas/Fort Worth Westlake; and take appropriate action]

NO, KIDDING. REGGIE, COME ON UP.

[LAUGHTER] REGGIE'S BEEN WAITING VERY NICELY.

CONSIDER APPROVING RESOLUTION 22-71, AUTHORIZE AN ECONOMIC DEVELOPMENT AGREEMENT WITH THE MARRIOTT, DALLAS-FORT WORTH, WESTLAKE, AND TAKE APPROPRIATE ACTION.

I'LL JUST GO. THANK YOU FOR THE $99 HOLIDAY RATE.

OH, YOU'RE VERY WELCOME.

GOOD EVENING, MR. MAYOR AND COUNCIL.

THANK YOU FOR THE OPPORTUNITY TO COME AND PRESENT THE ECONOMIC DEVELOPMENT PARTNERSHIP ON BEHALF OF THE MARRIOTT TO WESTLAKE.

THERE WAS A FEW COMMENTS THAT I WANTED TO MAKE HERE REGARDING THE PROGRAM IN GENERAL.

SO THE TRANSPORTATION INCENTIVE PROGRAM AND THE GROUP BOOKING PROGRAM, THE OVERALL PARTNERSHIP SUPPORTS THE MARRIOTT WESTLAKE WITH INCREASED VISITORS AND TOURISM AND MAXIMIZING THE ECONOMIC BENEFITS HOTEL BRINGS TO THE TOWN.

THE TRANSPORTATION PORTION IS CRUCIAL TO US BEING ABLE TO CONTINUE TO DRIVE BUSINESS TO OUR HOTELS AND INTO WESTLAKE.

OVERALL, OUR COMPETITION HAS LARGER DEMANDS.

DRIVERS RIGHT IN THEIR BACKYARD.

AND THAT'S SOMETHING THAT WE STRIVE FOR, LIKE THE ENTRADA PROJECT.

SO THE COMPETITION HAS SOUTHLAKE TOWN SQUARE, DFW AIRPORT, GRAPEVINE MILLS MALL, ETC.

AND SO THE TRANSPORTATION ALLOW US AN OPPORTUNITY TO BE ABLE TO TRANSPORT OUR GUESTS TO THESE DESTINATIONS.

AND THAT'S WHY THAT PARTICULAR PORTION OF THE TRANSPORTATION IS CRITICAL FOR US.

THE SECOND PIECE IS THE GROUP INCENTIVE.

IT'S A POWERFUL TOOL FOR OUR SALES TEAM TO DELIVER AGAINST THE COMPETITION WITH BOOKING NOT ONLY NEW BUSINESS BUT MULTIPLE YEAR END REPEAT BUSINESS.

THE GROUP COMPONENT ALSO INCLUDES A CATERING PIECE OF BUSINESS, AND IT PRODUCES PROGRAMS SUCH AS THE NORTHEAST LEADERSHIP FORUM, WHICH OVER 300 EXECUTIVES AND BUSINESS LEADERS ATTENDED THE FORUM ALL OVER THE METROPLEX.

SO THOSE TYPE OF OPPORTUNITIES FOR US TO DRIVE ADDITIONAL BUSINESS AND AWARENESS INTO THE TOWN IS CRUCIAL TO THIS PARTICULAR PROGRAM.

AND SO I'M HERE TONIGHT SPECIFICALLY TO REQUEST A CONTRIBUTION OF THE GROUP BOOKING INCENTIVE AND REQUEST ADDITIONAL FUNDS FOR BOTH TRANSPORTATION AND THE GROUP BOOKING INCENTIVE.

ALL RIGHT. AND THIS IS FUNDED THROUGH THE HOTEL/MOTEL TAX.

THIS IS BASICALLY A RECAPTURE OF IT, RIGHT? ABSOLUTELY. WHEN WE RENEW THIS, HOW MANY YEARS NOW? OH, I'VE BEEN HERE TWO YEARS, AND SO I'VE BEEN ABLE TO PRESENT IT FOR THE LAST TWO YEARS.

BUT I THINK THE PROGRAM HAS BEEN AROUND.

AMBER'S SNEAKING UP BEHIND. QUITE A FEW YEARS.

IT'S OVER TEN YEARS, I BELIEVE SINCE 2010 IS WHEN IT STARTED.

I BELIEVE, AS I WENT BACK INTO RECORDS.

THIS IS TO MAKE THE MARRIOTT MORE COMPETITIVE WITH SURROUNDING HOTELS.

TO ENSURE PEOPLE CAN GET IN AND OUT OF THE HOTEL, RIGHT? ABSOLUTELY. BUS SERVICE, RIGHT? YES, ABSOLUTELY. IS IT FROM THE AIRPORT? IS IT. IT'S FROM THE AIRPORT, DFW AIRPORT.

AND THEN THE TRANSPORTATION PIECE PROVIDES TRANSPORTATION NOT ONLY TO OUR GUESTS, BUT OUR RESIDENTS THROUGH WITHIN A FIVE MILE RADIUS.

IT'S ALSO GOING TO FUND YOUR NEW WING YOU'RE GOING TO PUT ON.

I HOPE SO.

REGGIE, WOULD YOU SHARE THE SLIDE ABOUT THE ROI AND TAX REVENUE FROM THIS? YES. SO YOU HAVE THE PACKET.

GO AHEAD AND GET TO THE POINT.

SO I HAD A CLARIFICATION ON THIS PARTICULAR SLIDE.

SO WHERE IT SAYS WITHIN THE 25,000 OF AVAILABLE FUNDS WHICH WE'RE REQUESTING AN ADDITIONAL 25 FOR A TOTAL OF $50,000 IN FUNDS, WE GENERATE OVER $360,000 IN HOTEL REVENUE.

AND SO THE TAX OFF OF THAT REVENUE IS WHAT WOULD GO TO THE TOWN.

SO THE $24,000, NOTE AT THE BOTTOM WHERE IT SAYS TAX REVENUE, IT SHOULD HAVE JUST SAID REVENUE.

SO FOR EVERY THOUSAND DOLLARS OF FUNDS USED GENERATES APPROXIMATELY $24,000 IN TOTAL ADDITIONAL REVENUE.

SO FOR, LIKE IN 2019, WHICH WAS OUR PEAK YEAR, WHERE WE WERE ABLE TO UTILIZE SOME OF THOSE FUNDS TO GENERATE REVENUE, OUR TOTAL TAX CONTRIBUTION TOTAL WITH AND WITHOUT FUND USAGE WAS APPROXIMATELY CLOSE TO $900,000.

I MEAN, OKAY, SO I UNDERSTAND WHAT YOU'RE TRYING TO SAY HERE.

FOR EVERY 1000, WE GIVE YOU, YOU'RE GENERATING $24,000.

[02:35:03]

I MEAN, IT'S A DIFFERENT WAY TO LOOK AT THE SAME THING, RIGHT? YES. SO WHAT ARE WE TRYING TO UNDERSTAND HERE? SO AT THE MOMENT FOR TRANSPORTATION, WE'RE GENERALLY REIMBURSING UP TO $80,000.

DO YOU WANT TO INCREASE THAT TO 100 AT THE MOMENT FOR GROUP BOOKING, WE REIMBURSE UP TO 25.

YOU WANT TO INCREASE THAT UP TO 50.

SO ON THE OCCUPANCY SIDE, I THINK YOU WERE SHOWING ON ONE OF YOUR PREVIOUS SLIDES IN 2022, THERE WAS REVENUE ABOUT 363.

JUST THE LAST SLIDE YOU'RE ON.

ABOUT 363,000.

AND OF THIS YOU WANT TO INCREASE TOTAL TAKINGS TO ABOUT 150.

SO ABOUT 41% OF OUR TAX WILL BE GOING BACK TO THE MARRIOTT, BASICALLY USING THOSE NUMBERS.

IS THAT WHAT YOU'RE SAYING? YES. 2023 FORECAST YEAR END IS ABOUT 55% OCCUPANCY, 54.5% OCCUPANCY AT THE MOMENT.

SO WE'RE, YOU'RE ASKING US TO INCREASE THE REBATE OF OF UP TO 41% OF OUR TAX TAKINGS BACK TO THE MARRIOTT ON THIS OCCUPANCY TAX.

WHAT I'M TRYING TO UNDERSTAND IS LIKE THERE'S NO REAL ECONOMIC CASE IN THIS WHOLE PRESENTATION.

I UNDERSTAND YOU HAVE TRANSPORTATION.

I UNDERSTAND THAT'S ATTRACTIVE TO PEOPLE COMING IN FROM THE AIRPORT.

BUT THE WAY THIS PRESENTATION READS IS WE GIVE YOU A DOLLAR, YOU TURN INTO 24 BECAUSE YOU'RE PROVIDING A SERVICE THAT'S ATTRACTING PEOPLE INTO WESTLAKE.

WESTLAKE IS A WONDERFUL TOWN.

WE'VE LIVED HERE FOR TEN YEARS.

WE HAVE NO INTENTION OF LEAVING, BUT IT'S NOT A HOLIDAY DESTINATION.

AND SO WHAT WE'VE GOT TO TRY TO ANALYZE HERE IS WHAT'S DRAWING PEOPLE TO WESTLAKE AND WHAT IS MARRIOTT ACTUALLY DOING TO INCREMENTALLY INCREASE THOSE TAX DOLLARS FOR US? I'M NOT SEEING THAT IN THE PRESENTATION.

SO I UNDERSTAND YOU WRITE WESTLAKE ON THE SIDE OF THE BUSES.

I UNDERSTAND YOU PROVIDE A TRANSPORTATION SERVICE, BUT CAN YOU POINT TO WHERE THESE OCCUPANTS, THESE RESIDENTS WHO ARE STAYING IN THE HOTEL ARE COMING FROM? BECAUSE I CAN'T IMAGINE MARRIOTT'S BRINGING THEM IN AND SAYING, HEY, WESTLAKE'S THE PLACE YOU WANT TO GO ON VACATION.

SO I'M THINKING THIS IS WHERE IN-LAWS ARE NOT NECESSARILY WELCOME IN THE HOUSE, OR PERHAPS THERE'S OVERFLOW FROM DELOITTE AND THEY NEED EXTRA CAPACITY. AND SO THERE'S BENEFITS AT WESTLAKE BRINGS TO THE MARRIOTT THAT'S TRYING TO HELP OUT.

AND WE LOOK AT SOME OF YOUR OCCUPANCY.

I THINK IT'S OH, IT'S RIGHT HERE.

YOUR OCCUPANCY RATE FOR 2022 IS 54 AND ONE HALF.

NEXT YEAR, OCCUPANCY RATES 54 AND ONE HALF.

SO WHAT'S THE PLAN TO INCREASE THAT? I MEAN, WE GIVE YOU A DOLLAR.

WHAT ARE YOU DOING WITH THAT DOLLAR? LIKE, WHERE IS THIS GOING? RIGHT. IT IS ALLOWING US THE OPPORTUNITY TO CONTINUE TO BOOK BUSINESS.

AND IT IS NOT JUST OVERFLOW FROM DELOITTE OR LOCAL RESIDENTS.

IT'S LARGE PIECES OF GROUP BUSINESS AND CATERING BUSINESS THAT WE BOOKED, AS I MENTIONED IN NORTHEAST LEADERSHIP FORUM WAS ONE OF THOSE PARTICULAR PROGRAMS WHERE WE HAD OVER 300 ATTENDEES AT THAT.

BUT FROM THAT WE WERE ABLE TO BOOK ADDITIONAL BUSINESS JUST BY THOSE INDIVIDUALS COMING AND VISITING THE MARRIOTT AND SEEING WHAT WE HAVE TO OFFER.

SO THIS IS ONE OF THE OTHER KEY CHANGES.

YOU WANT TO MOVE FROM ADDITIONAL BUSINESS TO ALL BUSINESS.

SO THIS IS NO LONGER ABOUT THE INCREMENTAL DOLLAR, IT'S ABOUT A PORTION OF ALL DOLLARS.

SO THAT'S ANOTHER BIG CHANGE, IF I'M CORRECT.

THIS IS WHAT.

THAT'S CORRECT. YEAH. HERE'S WHAT I SEE.

DO YOU KNOW THE MARKET CAP OF MARRIOTT? I DO NOT KNOW THE MARKET CAP OF.

$51 BILLION.

SO I DON'T KNOW WHY THEY NEED OUR MONEY.

AND THEN SECONDLY, THE AVERAGE HOTEL OCCUPANCY IS 67%.

SO THE MARRIOTT, YOU KNOW, IS UNDERPERFORMING ON A VERY CONSISTENT BASIS.

BUT YET YOU WANT US TO GIVE YOU MORE MONEY FOR AN UNDERPERFORMING PROPERTY AND YOU WANT US TO GIVE MORE MONEY TO A $51 BILLION CORPORATION.

YES, ABSOLUTELY.

AND IT'S NOT NECESSARILY LOOKING AT MARRIOTT AS A WHOLE, AS A $51 BILLION CORPORATION.

IT'S LOOKING AT THE MARRIOTT WESTLAKE AND WHAT THE CONTRIBUTIONS ARE TO THE TOWN.

MAYBE ONE OF THESE MARRIOTT'S THAT ARE 90% OCCUPANCY CAN REV SHARE BACK TO YOU TO HELP PULL YOU ALL UP.

I JUST DON'T SEE ANY FINANCIAL BENEFIT AT ALL FOR OUR CITY TO HELP A $51 BILLION CORPORATION AS AN UNDERPERFORMING PROPERTY.

EACH HOTEL IS INDIVIDUALLY OWNED AND OPERATED.

THIS IS A MANAGED BY MARRIOTT HOTEL.

IT'S NOT LIKE A FRANCHISE.

I UNDERSTAND 85% OF HOTELS.

ABSOLUTELY. SO EACH HOTEL WITHIN ITSELF IS THE PERSON THAT OWNS THIS HOTEL OR THE MANAGEMENT COMPANY THAT DOES.

THEY SHOULD WANT TO TURN THESE NUMBERS AROUND MORE SO THAN ANYTHING.

BUT I FEEL LIKE YOU'RE COMING TO US TO DOUBLE DOWN ON A HANDOUT.

BUT THE PERFORMANCE HASN'T BEEN HERE.

I MEAN, THIS IS LIKE A KID SPENDING HIS ALLOWANCE MONEY AND THEN WANT TO DOUBLE THE ALLOWANCE MONEY BUT THEN PERFORMED.

YEAH. AND IT'S NOT NECESSARILY WHOLLY BASED UPON PERFORMANCE.

ONE OF THE THINGS IN MY PRESENTATION, WHICH HOPEFULLY YOU HAD AN OPPORTUNITY TO LOOK AT, THERE IS COMPETITION IN THE MARKET THAT WASN'T THERE BEFORE.

[02:40:06]

LOOKING AT 2020, WE JUST CAME OUT OF A PANDEMIC.

WE'RE RAMPING UP AND AS WE RAMP UP, WE'VE ALSO ADDED NEW PRODUCT TO THE MARKET.

AND SO WHAT YOU SEE HERE WITH OUR 54% OCCUPANCY, THAT'S A RAMP UP AND A RAMP UP WITH ADDITIONAL SUPPLY.

AND WE SEE THAT.

BUT THE NUMBERS ARE STILL BELOW PRE-COVID.

RIGHT. AND SO YOU'VE NOW GOT ANOTHER FIVE HOTELS IN THE IMMEDIATE AREA THAT'S NOW IN COMPETITION.

AND WHAT WE AS A COUNCIL HAVE TO LOOK AT IS WHAT'S WESTLAKE GOING TO LOOK LIKE IN FUTURE YEARS.

AND YOU MAY HAVE HAD BENEFIT OF SITTING IN SOME OF THESE COUNCIL MEETINGS.

YOU MAY SEE PLANS FOR FUTURE HOTELS IN WESTLAKE ITSELF.

AND SO ARE WE CREATING A PRECEDENT WHERE WE'RE KICKING BACK 40 PLUS PERCENT OF OUR TAX TAKINGS BACK TO EACH HOTEL GROUP? I MEAN, IT GETS TO A POINT WHERE HOTELS ARE NOT AS ECONOMICAL AS THEY COULD BE FOR THE TOWN.

AND SO WE NEED TO THINK ABOUT THIS ON A COMPETITIVE LANDSCAPE.

AND YOU KNOW, WHAT WORKS FOR MARRIOTT? IS THAT GOING TO HAVE TO WORK FOR EVERYBODY ELSE? SO I THINK THAT'S SOMETHING CRITICAL.

AND, YOU KNOW, ONE OF THE THINGS I DID LOOK UP BEFORE WE CAME IN TODAY IS WHAT THE HOTEL REVIEWS LOOK LIKE AND LOBBY'S BEAUTIFUL, IT'S A GORGEOUS HOTEL.

BUT, YOU KNOW, IT'S GOT A THREE AND ONE HALF STAR RATING ONLINE.

AND ONE OF THE CRITICISMS IS THAT THE ROOMS HAVE NOT BEEN RENOVATED OR KEPT IN KEEPING WITH THE MAIN COMMUNAL AREAS.

AND SO IF WE'RE TRYING TO HELP YOU GUYS DRAW IN ADDITIONAL REVENUES AND SHARING THE TAX TAKINGS, I FEEL LIKE WE HAVE TO BE IN ALIGNMENT HERE.

SO GIVE BY US, BUT GIVE BY MARRIOTT.

AND SO, YOU KNOW, I THINK THAT'S SOMETHING WE REALLY NEED TO THINK ABOUT COLLECTIVELY OF COLLABORATING.

JUST OUT OF CURIOSITY ON THE TRANSPORTATION, WHAT WAS THE TRANSPORTATION SPEND, FOR EXAMPLE, THIS YEAR, YEAR TO DATE OR LAST YEAR? OH, I DON'T HAVE THAT NUMBER BECAUSE I'M JUST CURIOUS TO SEE WHAT $80,000 DOES TOWARDS THAT TOTAL TRANSPORTATION COST.

HOW MUCH OF THAT, YOU KNOW, ARE WE ACTUALLY.

ONE OF THE THINGS I ALSO NOTICED IN HERE IS THERE'S A QUARTERLY REPORT THAT'S REQUIRED TO BE PREPARED, WHICH IF YOU LOOK THROUGH SOME OF THE AGENDA ITEMS IN THERE, IT'S SUPPOSED TO TALK ABOUT TOTAL FUNDS SPENT TO DATE BY THE MARRIOTT FOR ACTIVITY AND PURPOSES SET OUT IN SECTION 4.1 WHICH WHICH IS ON A SEPARATE PAGE.

IT'S SUPPOSED TO TALK ABOUT A NUMBER OF ROOM NIGHTS, GENERATED A BRIEF DESCRIPTION OF THE MARKETING AND SALES EFFORTS MADE DURING THE REPORTING PERIOD, THE NUMBER OF BUS TRANSPORTATION TRIPS, ETC., ETC.

IS THAT A REPORT THAT IS BEING DELIVERED GENERALLY EACH QUARTER TO THE TOWN? THAT'S CORRECT. I DON'T THINK WE HAVE SEEN IT SO FAR, BUT I THINK HAVING AN ANALYSIS WHERE WE CAN REVIEW THIS.

WHO HAS THE REPORT? JARED USUALLY HANDLES ALL THIS.

I NEED TO GO TO LOOK FOR IT AND TRACK IT DOWN.

OKAY. SO I'D LIKE TO SEE THE REPORT.

ANYONE HAVE A ROUGH NUMBERS OF NUMBER OF PEOPLE WHO TRANSPORT IT.

THAT'D BE KIND OF NICE TO KNOW.

YEAH. SO.

AND THEN. SORRY TO INTERRUPT YOU.

ON THE HOTEL/MOTEL TAX, WHAT OTHER USES COULD BE USED FOR IT OTHER THAN HOTEL/MOTEL FOR THIS MOTEL? COULD IT BE USED FOR MARKETING.

I MEAN, WE HAVE IT. EXCUSE ME.

WE HAVE IT IN THE VISITOR'S ASSOCIATION FUND.

SO WE DO FUND A PORTION OF PAYROLL OUT OF THAT FUND FOR THOSE INTERNAL EMPLOYEES THAT ARE CONTRIBUTING.

AND WE ALSO HAVE THE TREE LIGHTING CEREMONY AND OUR CAR SHOW.

SO THERE'S OTHER THINGS THAT COME OUT OF THAT FUND, THAT HOT MOTAX, HOTEL/MOTEL TAX GOES TOWARDS.

SO WE WOULD CONCEIVABLY HAVE TO ELIMINATE PROGRAMS TO GIVE MARRIOTT MONEY.

OR CUT BACK? NOT NECESSARILY. AGAIN, THESE INCENTIVES ARE TO HELP MARRIOTT AND TO INCENTIVIZE MARRIOTT TO BRING MORE BUSINESS TO THE TOWN, WHICH WOULD THEREFORE INCREASE OUR SALES TAX DOLLARS.

BUT THEY HAVEN'T. WE WANT THIS TO BE A WIN WIN.

BUT LIKE, JUST I THINK TIM AND I ARE LIKE SINGING FROM THE SAME SONG SHEET.

WE JUST WANT TO SEE THE ECONOMIC CASE.

AND IF THIS IS A WIN WIN, THIS IS AN EASY.

SO, REGGIE, FOR INSTANCE, YOUR SLIDE.

IT TURNS OUT I'M DISAPPOINTED THAT THE SLIDE IS INACCURATE, THAT THE NUMBER OF DOLLARS THAT WE PUT INTO THE PROGRAM DOES NOT REFLECT HOW MUCH TAX REVENUE WE GET BACK.

SO, YOU KNOW, THAT SLIDE YOU SHOWED, IT'S A COUPLE SLIDES AFTER THIS ONE, IT SOUNDS LIKE YOU MADE A MISTAKE IN THE AMOUNT OF TAX REVENUE. YEAH.

SO THAT'S THAT'S TROUBLING BECAUSE WE NEED TO KNOW THAT WE HAVE ROY WITH THIS PROGRAM IS WHAT THE BOTTOM LINE IS.

YEAH, CORRECT. CORRECT.

SO WHAT I COULD DO IS I CAN PRESENT BACK TO YOU YEAH. INFORMATION I BELIEVE YOU ALREADY HAVE.

BUT I WILL PRESENT THAT OVER TO YOU SO THAT YOU CAN HAVE IT.

ONE OTHER THING.

MOST CITIES GET $0.02 OF SALES TAX.

WE GET ONE.

SO, LIKE, IF SOMEONE ELSE IS PREPARING THIS FOR GRAPEVINE, SOUTHLAKE OR WHATEVER, JUST 50% LESS FOR US BECAUSE WE PUT A PENNY BACK TO PROPERTY TAX.

[02:45:09]

YEAH. AND AGAIN VISITORS, YOU KNOW, AGAIN TRY TO PRODUCE, YOU KNOW, DIFFERENT ANCILLARY SPINS THROUGHOUT THE TOWN OF WESTLAKE.

AND SO, YOU KNOW, THOSE NUMBERS WE CANNOT ACCOUNT FOR, BUT WE PROPOSE THAT THOSE INDIVIDUALS DO PARTAKE IN, YOU KNOW, BEEN USED WITHIN WESTLAKE.

SO THERE'S ONLY A FEW CHOICES.

SO THEY MIGHT BE GOING TO SOUTHLAKE.

WELL, CORRECT. YEAH.

YEAH. OKAY.

SO WE'LL TABLE AND BRING IT BACK FOR THE JANUARY.

IS THERE A RENEWAL FOR THIS COMING UP HERE? THE RENEWAL HAS PASSED. YES.

IT WAS IN OCTOBER AND SO WE WERE BRINGING IT FORWARD TO YOU NOW BECAUSE IT HAS LAPSED.

OKAY. WELL, LET'S BRING IT BACK.

WE'LL BRING IT BACK IN JANUARY.

YEAH. YEAH.

THANK YOU. I APPRECIATE IT.

AND DEFINITELY I'LL FOLLOW UP WITH YOU KNOW, SOMEONE COULD SEE ME SPECIFICALLY WHAT YOU'RE LOOKING FOR SO I CAN GO AHEAD AND GET THAT FOR YOU.

I APPRECIATE IT. WE WILL. THANK YOU VERY MUCH.

THANK YOU. THANK YOU FOR YOUR TIME.

ALL RIGHT. ITEM NUMBER 16, CONSIDER APPROVING RESOLUTION 22-68, AUTHORIZING THE MAYOR TO APPROVE A PROPOSAL WITH B & R UTILITY CONSTRUCTION TO INSTALL A WATERLINE ON

[16. Consider approving Resolution 22-68 authorizing the Mayor to approve a proposal with B&R Utility Construction to install a water line extension on Pearson Road in an amount not to exceed $25,000; and take appropriate action]

MAYOR AND COUNCIL, THIS IS A FOLLOW UP ITEM FOR NOVEMBER 14TH.

SO WE WANTED TO BRING BACK KIND OF WITH SOME MORE EXPLANATION OF WHAT THIS PROJECT INCLUDED AND THE LOCATION OF THE PROJECT.

SO AGAIN, WE'RE LOOKING FOR THE APPROVAL OF THE BID FOR AN EIGHT INCH WATERLINE EXTENSION ON PEARSON ROAD TO COMPLETE A LOOP, A WATER LOOP FOR US.

AND WHERE IS THAT LOCATION? SO THE TOP OF THE MAP YOU HAVE DOVE ROAD.

THE BLUE LINES REPRESENT CURRENT WATER LINES THAT ARE IN PLACE.

AS YOU MOVE TO THE BOTTOM OF THE MAP, YOU SEE A RED LINE.

THAT IS WHERE THE NEW LINE WOULD BE EXTENDED TO TIMBER RIDGE.

AND SO IF YOU NOTICE, IT CROSSES THE ROAD AND THAT IS ACTUALLY IN THE CITY OF KELLER.

AND THEN WE HAVE FOUR RESIDENTS ON THE OPPOSITE SIDE THAT IS IN THE TOWN OF WESTLAKE WE HAD.

SO THAT GIVES YOU KIND OF THE GENERAL LOCATION.

AND THEN THIS IS KIND OF A STREET VIEW SHOT.

I'M SORRY, DO YOU MIND JUST GOING BACK ONE SLIDE.

THE BLUE LINES AT THE BOTTOM, IS THAT WESTLAKE WATER LINES OR IS THAT.

THAT'S A WESTLAKE WATER LINE.

THAT IS CORRECT.

BUT THEY RUN THROUGH KELLER.

THAT IS CORRECT. OKAY.

SO WHEN THAT WATER LINE COMES TO TIMBER RIDGE AND PEARSON LANE AND THEN KIND OF GOES DOWN, IT GOES ALL THE WAY TO ASPEN LANE AND IT COLLECTS OUR SERVICES, EVERYTHING DOWN TO ASPEN LANE AND INTO VACCARO.

AND THEN IN THE OPPOSITE DIRECTION, IF YOU'RE ON TIMBER RIDGE AND YOU GO TO THE LEFT OF THE MAP THAT LOOPS BACK TO PAGE BROOK FARMS OR PAGE BROOK.

AND SO BY EXTENDING THIS, YOU'RE CREATING A LOOP AND THEN THAT'S BEST PRACTICES.

SO YOU CAN KEEP THE WATER FLOW FLOWING AND YOU DON'T HAVE A DEAD END LINE AND IT HELPS WITH THE QUALITY OF WATER.

AND SO NOT ONLY THE RESIDENTS ALONG PEARSON, BUT JUST IN THAT LOOPED AREA AS WELL.

SO THE WHOLE, THIS IS NOT JUST FOR THOSE FOUR HOMES, IT'S FOR THE WHOLE SYSTEM? CORRECT. SO THERE'S A COST EVERY YEAR OF IF YOU HAVE A DEBT IN LINE, IT CREATES CALCIUM BUILDUP AND ALGAE BACTERIA BUILD UP YOUR RESIDUALS.

YOU GOT BUILD UP DOWN THERE AND THEY CAUSE ISSUES WITH ODOR AND STUFF LIKE THAT.

SO BY ELIMINATING THEM, YOU'RE IMPROVING THE WHOLE SYSTEM.

AND SO THE COST IS NOT FOR THE FOUR HOMES, BUT RATHER THAN THE WHOLE SYSTEM.

CORRECT. AND TO PREVENT ALL THAT FROM HAPPENING, YOU FLUSH ON A REGULAR BASIS WHEN YOU HAVE A DEAD END LINE AS WELL TO PREVENT SOME OF THAT.

RIGHT. SO I THINK THERE ARE A COUPLE OF ISSUES OR QUESTIONS WE HAD RAISED IN PREVIOUS COUNCIL.

ONE IS UNDERSTANDING THIS SCHEMATIC.

SO I THINK THIS HELPS TO CLARIFY HOW YOU'RE CLOSING THE LOOP.

AND I GUESS WHAT YOU'RE SAYING IS THAT FOR HOMES THAT WOULD JUST AS A BYPRODUCT CONNECT ARE TO, THEY'RE I ASSUME THEY'RE RIGHT NEXT TO THIS RED LINE, THIS.

CORRECT. THEY'RE RIGHT ACROSS THE STREET.

THEY'RE ON THE THE EAST SIDE OF THE ROAD, WHICH ARE CURRENTLY BEING SERVED BY KELLER.

OKAY. SO THE SECOND THING WE ASKED FOR, I THINK JARED HAD TOLD US THAT THERE WAS A WRITTEN REQUEST BY KELLER FOR US TO DO THIS.

SO WHEN WE STARTED TALKING ABOUT THE EXTENSION OF THIS LINE, WE KNEW IT HAD TO GO IN KELLER.

BECAUSE ON THE WESTLAKE SIDE, WE WERE PUTTING A FORCE MAIN IN FOR WESTLAKE RANCH, AND SO THERE WASN'T ANY ROOM THERE.

SO WHEN WE BROUGHT THAT TO KELLER'S ATTENTION TO GET THE APPROVAL TO DO THAT, THEY SHOT US AN EMAIL ABOUT AROUND THE MARCH TIME FRAME.

THE PUBLIC WORKS DIRECTOR OVER AT KELLER REQUESTED THAT WE TAKE THOSE FOUR CUSTOMERS THAT ARE IN WESTLAKE AND MAKE THEM.

BUT IT'S JUST A REQUEST JUST FOR CLARITY.

IT'S NOT A REQUIREMENT THAT WE NECESSARILY TAKE ON THESE FOUR HOMES.

I WOULDN'T SAY IT'S A REQUIREMENT.

THEY WANT TO ELIMINATE THEIR DEBT IN LINE AND THEY WOULD ABANDON THAT LINE THAT FEEDS THOSE CURRENT FOLKS.

[02:50:03]

THEY'RE ABANDONING THE LINE? THAT'S WHAT THEY WANT TO DO FROM A LONG TERM PERSPECTIVE, BECAUSE RIGHT THERE WITH THAT RED LINE BENDS ACROSS THE ROAD IS WHERE THAT KELLER LINE STOPS AND THEY WANT TO PULL THAT LINE BACK AND ABANDON IT UP TO TIMBER RIDGE BECAUSE THEY CAN SERVICE ALL THEIR CUSTOMERS FROM TIMBER RIDGE.

SO WE'RE BEING COLLEGIAL AND ALLOWING THEM TO CLOSE THEIR CIRCUIT, ELIMINATE DEAD END ON THEIR END.

THAT IS CORRECT. SO YOU'RE SAYING THEY HAVE A DEAD END THAT GOES UP ALONG THAT RED LINE.

SO. RIGHT WHERE THAT LINE BINS ACROSS.

YEAH. THEIR WATER LINE STOPS RIGHT THERE.

OKAY. AND IT SERVICES THE FOUR HOMES ON THE WEST SIDE OF PEARSON.

OK. IF WE EXTEND OUR LINE AND CREATE OUR LOOP, THEN WE WOULD BORE UNDER THE ROAD AND SERVICE THOSE FOUR HOMES.

SO THESE TWO BLUE LINES AT THE BOTTOM LEFT HAND SIDE ARE WESTLAKE WATER LINES, CORRECT.

WHERE DO THEY GO? ARE THEY CURRENTLY PART OF THE BROADER WESTLAKE WATER LOOP? SO THE ONES THAT RUN PARALLEL TO TIMBER RIDGE.

YEAH. THEY CUT THROUGH AND GO IN SERVICE.

PAGE BROOK, WHICH THEN COMES OUT ON GOT IT. THEN THEY ALSO ON THE BOTTOM HALF, THEY GO TO ASPEN LANE SERVICE EVERYTHING IN ASPEN LANE AND THEN CUT THROUGH VACCARO.

OKAY. SO THAT CREATES THAT LOOP THAT IS BEST PRACTICE THE LOGISTICS, WHAT YOU'RE SAYING ON CLOSING THE LOOP, WHAT THE MAYOR IS SAYING LOGISTICALLY ABOUT FLUSHING PIPES, CREATING BACTERIA BUILDUP, WHATEVER IT MAY BE, ALL MAKES SENSE.

I THINK MY ONE CONCERN LAST TIME WE SPOKE WAS THE ECONOMIC CASE FOR DOING THIS.

SURE. AND I JUST WANT TO MAKE TWO OBSERVATIONS AND THEN WE CAN DECIDE WHAT EVERYONE WANTS TO DO.

THE COST OF THIS IS ABOUT $96,000.

I THINK IT WAS LIKE 86 CONTINGENCY.

WHAT YOU'VE SAID HERE AND I APPRECIATE YOU PULLING THESE NUMBERS.

YOU'RE SAYING THERE'S A REAL LOSS OF $43,000, BUT I HAVE THE IMPRESSION THAT'S NOT WHAT THIS PROJECT'S GOING TO SAVE.

CORRECT? RIGHT. SO DO WE KNOW SPECIFICALLY WHAT'S COSTING US WITH THIS PARTICULAR ISSUE? WE DO NOT. SO THAT MILLION GALLONS LOSS IS TYPICALLY EVERY COMMUNITY LOSES WATER EITHER THROUGH A MAJOR LINE BREAK OR IF THEY'RE FIGHTING FIRES, THEY'RE TURNING ON THAT FIRE HYDRANT.

AND IT'S NOT METERED. RIGHT.

THERE COULD BE LEAKS ANYWHERE IN THE SYSTEM.

IT COULD BE A VALVE, IT COULD BE UNDERGROUND.

IT COULD BE LEAKING FOR MONTHS BEFORE IT'S EVER FOUND.

SO THE FLUSHING ASPECT OF IT, HOWEVER, DO WE KNOW WHAT THAT'S COSTING US? WE DEAL WITH THE DEAD END.

WE COULD, NOT THIS PARTICULAR ONE.

NO, BECAUSE AGAIN, WE DO IT AS ALL OF OUR FLUSHING OCCURS MONTHLY.

AND THAT'S BASED ON HOW MUCH RAINFALL, IT'S BASED ON, IF IT'S IN THE SUMMER, EVERYBODY'S USING IRRIGATION.

WE DON'T DO AS MUCH FLUSHING.

BUT IF WE CLOSE THE LOOP IS IT CAN PREVENT US HAVING TO FLUSH THE PIPES GOING FORWARD OR.

YES, IT WILL COMPLETELY.

YES. OKAY.

FOR THIS PARTICULAR AREA.

JUST THIS AREA. YES, THAT IS CORRECT.

BUT THERE'S OTHER AREAS. WE'D STILL HAVE TO DO THIS.

YES. WE STILL HAVE DEAD ENDS AROUND TOWN.

I MEAN, YOU SOMETIMES YOU JUST CAN'T PREVENT THEM.

AND UNTIL YOU CAN CLOSE THOSE LOOPS AND ON EVERY MUNICIPALITY, THERE'S A LIST OF DEAD ENDS.

AND AS YOU EITHER GO THROUGH DEVELOPMENT, THEN THAT'S WHERE YOU MAKE YOUR CONNECTIONS AS WELL.

AND SO THE REVENUE FOR EACH, THERE'S FOUR HOMES, BUT IT'S PROBABLY $3,000 IN REVENUE FOR EACH HOME FOR A YEAR.

ROUGHLY GIVE OR TAKE, WHAT SIZE METER ARE THEY.

AND SO YOU'RE LOOKING $12,000ISH FOR REVENUE WISE AND PROBABLY A COUPLE OF THOUSAND IN COST PER YEAR.

SO FOR YOUR UTILITIES, WHETHER IT'S SEWER OR WATER, YOU'LL, THERE'S NOT A MUNICIPALITY THAT WILL MAKE MONEY OFF THAT.

RIGHT. IT'S NOT A MONEYMAKER.

RIGHT. YOU'RE PROVIDING A SERVICE.

AND SO THOSE LINES THAT ARE PUT IN ARE GOING TO COST WHAT WE HAVE.

SO I THINK I MEAN, I FEEL LIKE WE'RE MOVING TO WHERE WE NEED TO BE.

BUT I THINK THE LAST OBSERVATION IS YOU'VE NOTED HERE THERE'S A $7.7 MILLION BALANCE IN THE UTILITY FUND, CORRECT? RIGHT. AND I JUST WANT TO OBSERVE THAT, YOU KNOW, AS OF THIS YEAR, WE HAD AN ADDITIONAL $14.9 MILLION OF DEBT.

CORRECT. TO THE UTILITY FUND.

CORRECT. SO JUST TO BE ABUNDANTLY CLEAR, WE TOOK THE UTILITY FUND FROM $3.1 MILLION IN DEBT TO JUST OVER $18 MILLION IN DEBT, AND THAT WAS APPROVED THIS LAST MAY IN COUNCIL.

IT WAS LAST YEAR'S MAY COUNCIL THAT APPROVED THAT THAT MASSIVE, MASSIVE INCREASE IN DEBT IN THE UTILITY FUND.

AND SO MY BIGGEST, BIGGEST ISSUE IS JUST PUTTING ANOTHER $100,000 EXPENSE THROUGH WHAT IS ALREADY GOT A HEFTY DEBT LOAD.

AND I JUST, THIS IS WHY THIS HAS TAKEN TWO ATTEMPTS COME THROUGH COUNCIL IS TO MAKE SURE WE UNDERSTAND THE LOGISTICS THAT THIS IS A REALLY A MUST HAVE PROJECT AND

[02:55:07]

AND I THINK WHAT WE'RE SAYING IS THE LOGISTICS OUTWEIGH THE ECONOMICS.

BUT I JUST AGAIN, I WANTED TO BRING ATTENTION TO THIS BECAUSE THIS WAS A MASSIVE SEA CHANGE ON THE UTILITY FRONT RIGHT IN THE LAST 12 MONTHS.

SO BASED ON THE RATE STUDIES THAT WE DO EVERY YEAR, SO THAT DEBT THAT WAS TAKEN OUT TO PAY OFF THAT LOAN THAT WAS TAKEN OUT IN 2000.

YEAH. AND SO IT ACCOUNTS FOR THAT.

RIGHT. AND SO THAT'S SPREAD OVER SEVERAL YEARS.

AND SO THE THAT GOES TO THE WATER RATES, RIGHT? CORRECT. YEAH. AND SO THAT'S $7.7 MILLION IS ACCOUNTS FOR THAT DEBT.

I UNDERSTAND BECAUSE I'LL PROJECT IT OUT.

IT'S GOING TO IN FACT, IT'S GOING TO RUN FOR ANOTHER 25 YEARS AND IT GOES TO 47 OR 48.

SO THIS IS, SO ON THE RESOLUTION, THOUGH, IT SAYS NOT TO EXCEED $25,000, BUT THE TOTAL COST OF THE PROJECT IS 97.

BUT NOT TO EXCEED PORTION OF IT IS IF WE HAVE TO DO A CHANGE ORDER, THAT I'M NOT BRINGING A CHANGE ORDER TO YOU GUYS FOR 5,000, 10,000.

SO IT'S 97, BUT IT'S AUTHORIZING UP TO 130.

BASICALLY WE'RE 125.

SO. NO, IT IS JUST AUTHORIZING THE STAY WITHIN THAT 96,000.

I MEAN, THAT IS THE BUDGET FOR THE PROJECT WITH THAT CONTINGENCY.

AND SO WITHIN THAT PROJECT, IF THE CONTRACTOR COMES TO ME AND SAYS, WELL, THIS VALVE IS NOT AVAILABLE AND WE HAVE TO PURCHASE THIS ONE AND IT MAY COST US AN EXTRA 2 TO 3 GRAND TO DO THAT, WE USE THE CONTINGENCY TO OFFSET THAT COST AND I DON'T HAVE TO BRING THAT BACK TO THE COUNCIL FOR APPROVAL.

THAT'S WHAT THAT STATEMENT IS SAYING ABOUT THE 25,000.

IT'S NOT $96,000 PLUS ANOTHER 25.

IT'S STAYING WITHIN THAT BUDGET.

OKAY. ALL RIGHT.

ANY MORE QUESTIONS? ALL RIGHT. CAN I GET A MOTION TO APPROVE.

ANY FIRST. ANYONE? I'LL MAKE A MOTION.

CAN I GET A SECOND. I'LL SECOND IT.

ALL IN FAVOR. AYE.

MOTION CARRIES. MOTION CARRIES.

ALL RIGHT. THANK YOU.

OK. LET'S SEE.

TAKE ACTION FROM EXECUTIVE SESSION.

THERE'S NO ITEMS. COUNCIL. RECAP STAFF DIRECTION.

[18. COUNCIL RECAP/STAFF DIRECTION]

YEAH. SO IN THE WORKSHOP SESSION, MAYOR, WHAT WE HAVE IS WE'RE GOING TO GET SOME SOLID PRICING ON THE SECONDARY BUILDING AND THE A&S AND PYP BUILDINGS.

WE'RE GOING TO LOOK AT THE AREA IN FRONT OF THE POND IS HOW THAT AREA COULD BE UTILIZED POTENTIALLY.

WE'RE GOING TO GO BACK AND LOOK AT POSSIBLY PURCHASING USED PORTABLES AND GET SOME PRICING ASSOCIATED WITH THAT, MAKING SURE AC UNITS, DO THEY HAVE TO BE ON THE WALLS OR COULD BE SEPARATE FROM THE BUILDINGS? ALSO, LOOK AT ADDITIONAL WINDOW OPTIONS AS IT RELATES TO THE MODULAR BUILDINGS.

RON'S GOING TO REWORK ORDINANCE 958, THE TREE ORDINANCE.

AND THEN I BELIEVE WITH THE RESIDENT POLICY AND THE ADMISSIONS POLICY, WE'RE GOING TO BRING ANOTHER DRAFT BACK.

BUT I HAD ONE QUESTION AS IT RELATES TO THAT.

DAVID, I KNOW YOU HAD HAD SOME QUITE A FEW CHANGES.

IS THAT SOMETHING YOU WANT TO GET TO? FOR WHICH ONE? FOR THE POLICY.

I'D LOVE TO.

YEAH. PROBABLY WANT TO CLARIFY A NUMBER OF POINTS BECAUSE I THINK, AND I KNOW YOU SAID THERE'S NO CHANGES ARE BEING MADE.

SO I THINK IT'S IMPORTANT TO CLARIFY WHAT'S THE GENERAL DIRECTION OF POLICY WE WANT THIS TO GO.

SO WHATEVER THE MOST EFFICIENT WAY TO DO THIS, I WOULD LIKE TO ADD SOME MORE INPUT THOUGH TO IT.

SO WOULD THAT BE A MEETING WITH MR. WILSON THAT KIND OF GOES SPECIFICALLY WITH THAT? THAT WOULD BE FINE. THAT WOULD BE EASY TO DO.

OKAY. AND THEN WE WILL DO SOME RESEARCH AS IT RELATES TO THE MARRIOTT QUARTERLY REPORT AND GET YOU GUYS SOME SUMMARIES ASSOCIATED WITH THAT AND BRING THAT BACK AT THE JANUARY 30. SURE.

ALL RIGHT. LET'S GO ON.

DID WE MISS ANYTHING ON THAT, GUYS? ANYONE NOTICE ANYTHING? NO.

FUTURE AGENDA ITEMS. WE HAVE NOTHING COMING UP IMMEDIATELY.

ADJOURNMENT. THANK YOU VERY MUCH.

THANKS FOR COMING.

* This transcript was compiled from uncorrected Closed Captioning.