Oct 09, 2023 Town Council

[00:00:05]

LET'S START OFF TODAY IS TOWN COUNCIL BOARD OF TRUSTEES MEETING MONDAY, OCTOBER 9TH.

[A. WORK SESSION – Call to Order (4:00 P.M.)]

WE'LL START OFF WITH 23-254, INITIAL DISCUSSION REGARDING A STRATEGIC PLAN FOR WESTLAKE ACADEMY TOWN OF WESTLAKE.

WAYNE DO YOU WANT TO KICK IT OFF HERE? AND SURE, GOING THROUGH WITH COUNCIL, WE TALKED ABOUT STRATEGIC PLAN NEED FOR THIS COMING YEAR AND AN UPDATE ON SEVERAL OF THE PLANS THAT WE HAVE TALKING TO STAFF AND JUST MAKING SURE THAT WE HAVE WHAT WE NEED GO FORWARD TO MAKE FUTURE PLANS PART OF THIS REQUEST IS TO UPDATE THE LAND USE PLAN.

REALLY, WE WANT TO IDENTIFY AND DEFINE WHAT THE CITIZENS ARE LOOKING FOR IN WESTLAKE AND AS FAR AS THE PERCENTAGE OF COMMERCIAL PROPERTY VERSUS THE PERCENTAGE OF RESIDENTIAL PROPERTY, WE HAVE SOME OF THOSE THINGS.

BUT IF YOU LOOK AT A LOT OF OUR OLDER LAND USE PLANS FROM THE PAST, A LOT OF THAT IS CENTERED AROUND ESTHETICS AND IT DOESN'T REALLY GIVE US A GOOD PICTURE OF WHAT WE NEED TO ASSIST IN BRINGING TO THE TABLE FOR PNC AND COUNCIL.

SO THAT'S ONE OF THE MAJOR ISSUES OF THE LAND USE PLAN.

WE ALSO WANT TO, THROUGH THE LAND USE PLAN PLAN WILL ENSURE THAT WE CONTROL HOW DEVELOPMENT IS DONE HERE IN WESTLAKE AND WE WANT TO MAKE SURE THAT THOSE CONTROLS ARE IN PLACE AND AND ADEQUATE FOR DEVELOPING THE WAY OUR CITIZENS WANT THEM TO DEVELOP.

AND WE NEED TO MAKE SURE THAT WE'RE CREATING A BALANCE IN THE TAX BASE.

RIGHT. TO ENSURE THAT WE'RE BRINGING ENOUGH SALES TAX FORWARD AS WELL AS JUST RELYING ON THE PROPERTY TAX.

SO ALL THOSE ARE SUPER IMPORTANT IN THE LAND USE PLAN AND SOMETHING THAT WE NEED TO MAKE SURE THAT WE'RE TALKING THROUGH.

WHEN WE START TALKING ABOUT STRATEGIC PLANNING.

I KNOW WE DON'T HAVE A TON OF A TON OF TIME HERE TODAY TO REALLY GET INTO THE NUTS AND BOLTS OF THE PLANNING.

AND THAT'S WHY I JUST REALLY WANTED TO HIT ON SOME OF THESE HIGH POINTS, LIKE THE LAND USE PLAN.

ANOTHER BIG AREA THAT STAFF IS NEEDING SOME DIRECTION FROM COUNCIL ON IS THE PARKS AND TRAILS RIGHT OF WAY AND MEDIAN PLANS.

A LOT OF THOSE WHAT WE'RE GETTING REQUESTS FROM CITIZENS THROUGHOUT SOME DIFFERENT AREAS OF TOWN THAT THEY'RE YOU KNOW THE LOOK THAT THAT THAT I'M SORRY THAT WESTLAKE HAS ALWAYS GONE FOR IN THE PAST IS MORE OF A NATURAL LOOK WHERE WE'VE MANICURED THINGS JUST A FEW FEET OFF OF THE SIDEWALKS AND PATHWAYS AND LET THE REST OF THINGS BE A LITTLE MORE WILD OR NATURAL.

WE'RE HEARING A LOT OF COMPLAINTS FROM DIFFERENT CITIZENS THROUGHOUT TOWN AND AND REALLY A CHANGE, A SHIFT IN MENTALITY THERE.

AND THEY'RE LOOKING FOR A LITTLE MORE GROOMED SPACE.

SO HEARING FROM COUNCIL ON ON YOUR WISHES ON THOSE THINGS ARE IMPORTANT FOR US AS WELL TO BE ABLE TO PLAN TO GO FORWARD.

YOU KNOW, WE HAVE A CONTRACT, WE DON'T HAVE A PARKS DEPARTMENT.

SO WE CONTRACT OUT WITH SMITH LAWN AND TREE FOR THE MAJORITY OF OUR LANDSCAPING USES THROUGHOUT TOWN.

AND IF WE'RE GOING TO MAKE A CHANGE IN ESTHETICS, THEN AND THE EXPECTATION FOR THINGS SUCH AS MEDIANS, THEN WE'RE GOING TO HAVE TO PULL THAT CONTRACT AND AND HAVE ANOTHER LOOK THAT HAS BEEN IN PLACE FOR A WHILE.

AND REALLY IT WARRANTS GOING OUT FOR AN RFQ OR RFP THIS COMING YEAR ANYWAYS.

SO THAT'S SOMETHING THAT WE'LL LOOK AT DOING ALONG WITH UPDATING THIS PLAN.

BUT A GOOD HARD LOOK AT THE PARKS AND TRAILS THROUGHOUT TOWN I THINK IS IS IMPORTANT FOR US AND FOR OUR CITIZENS.

NEXT IS A THOROUGHFARE PLAN.

YOU KNOW, AS WE SEE THINGS CHANGE, I MEAN, INTRADA IS GOING TO BE BRINGING FORWARD ANOTHER CHANGE AND SOME ADDITIONS OR CHANGES WITHIN THE PLAN DEVELOPMENT THERE. AND AS WE LOOK AT WHAT HILLWOOD MAY OR MAY NOT BE BRINGING IN THE FUTURE, SOME OF THE LAND USE CHANGES THAT WE WANT TO SEE OR THAT COUNCIL OR CITIZENS MAY WANT TO SEE MAY REQUIRE US TO CHANGE THE THOROUGHFARE PLAN THAT WAS PUT IN PLACE YEARS AND YEARS AGO.

SO THAT THOROUGHFARE PLAN IS GOING TO BE IMPORTANT FOR US TO UPDATE AS WELL.

AND THEN FINALLY, ONE OF THE ONES THAT I THAT I THINK HAS BEEN IGNORED FOR A LONG PERIOD OF TIME IS REALLY OUR WATER AND WASTEWATER PLAN.

OUR PUBLIC WORKS SYSTEM, AS WE TALKED ABOUT IN THE LAST MEETING, IS IN DISARRAY.

AND WE REALLY NEED TO GET A WATER MODEL COMPLETED FOR THE TOWN AND THAT WILL BE US WORKING TOGETHER WITH DEVELOPERS THAT WE KNOW OWN TOWN OWNED PROPERTY WITHIN TOWN AND REALLY DEVELOPING A FULL PLAN OF WHAT THE WATER USAGE AND WASTEWATER USAGE WILL BE OVER THE NEXT SEVERAL YEARS SO THAT HOPEFULLY WE CAN START BUILDING A CIP PLAN FOR THE NEXT 5 TO 10 YEARS.

THAT WOULD ENCOMPASS US BEING ABLE TO ENSURE THAT RESIDENTS GET PLENTY OF CLEAN WATER TO DRINK AND WE GET RID OF ALL THE WASTEWATER THAT WE NEED TO GET RID OF WITHOUT CAUSING US ANY HARM. SO THOSE ARE THE MAIN AREAS THAT I THINK THAT WE NEED TO REALLY TAKE A DEEP DIVE INTO WITH THE STRATEGIC PLANNING.

I KNOW THAT THERE'S GOING TO BE A LIST OF THINGS THAT THAT COUNCIL HAS SOME DESIRE, SOME SPECIFIC PROJECTS AND THINGS THAT WE'LL HAVE TO MAKE SURE THAT WE WORK INTO THAT PLAN AS

[00:05:03]

THIS MAY TAKE WE MAY DECIDE TO DO A WORK SESSION PRIOR TO SEVERAL DIFFERENT MEETINGS AND BREAK THESE PLANS OUT ONE PER MEETING OR SOMETHING LIKE THAT, OR IF COUNCIL WOULD PREFER TO DO SOME TYPE OF A RETREAT WHERE WE CAN GET AWAY AND AND TALK THROUGH SOME OF THIS STUFF AND SPEND A DAY OR TWO ON IT, WE CAN DO THAT AS WELL.

SO REALLY STAFF'S LOOKING FOR COUNCIL TO GIVE US SOME DIRECTION AND WHAT YOU WOULD LIKE TO SEE AS PART OF THIS STRATEGIC PLANNING MODEL.

WADE WHAT WHEN IS THE LAST PLAN THAT WE'VE.

DONE IN THE TOWN OR THE TOWN? I BELIEVE THE LAST ONE IS 2017.

I'LL HAVE TO DOUBLE CHECK THAT NUMBER.

THAT'S CORRECT. THAT'S KIND OF THE FOUNDATION WE'LL START FROM.

THAT'S CORRECT. YES, SIR.

AND THEN NORMALLY, HOW OFTEN SHOULD THOSE THINGS BE? WELL, ANY TIME YOU HAVE A PLAN IN PLACE LIKE THAT, REALLY, JUST LIKE ANY WORK PLAN OR ANYTHING THAT YOU DEVELOP FOR A BUSINESS, THREE YEARS IS PRETTY CLEAR. FIVE YEARS IS A LITTLE FOGGY.

ANYTHING PAST FIVE YEARS IS PRETTY MUCH A GUESS, RIGHT? I MEAN, IT'S AN EDUCATED GUESS, BUT IT'S STILL A GUESS.

SO I WOULD STRONGLY SUGGEST THAT A MINIMUM OF EVERY THREE YEARS WE'RE TAKING A LOOK AT A STRATEGIC PLAN.

I THINK YOU SHOULD HAVE A WORK PLAN THAT COINCIDES WITH A STRATEGIC PLAN THAT HAS SPECIFIC DUE OUTS FOR THE YEAR THAT SHOULD BE UPDATED ANNUALLY.

AND THAT'S SOMETHING THAT WE'D NEED TO BRING THAT STAFF WOULD BRING TO COUNSEL TO TO SHOW STEPS TOWARDS THE STRATEGIC PLAN BEING COMPLETED.

AND SO WE'RE OBVIOUSLY LONGER THAN THREE YEARS.

BUT IF WE SAY IT'S EVERY THREE YEARS, DO WE PUT AN ORDINANCE IN A PLACE IN PLACE TO MAKE SURE HOW DO WE MAKE SURE THAT GETS OUTSTANDING? WE COULD DO THAT. THAT HAPPENS GOING FORWARD.

SO THE COUNCIL TURNS OVER.

IT DOESN'T GET LOST. ABSOLUTELY.

THAT COULD BE DONE. OR WE COULD BREAK IT DOWN INTO THREE SETS OF YEARS.

RIGHT. AND CYCLE THROUGH JUST WHERE WE DON'T MISS IT EVER MAKES.

ANY DIRECTION FROM COUNCIL, ANYTHING THAT A WAY THAT YOU WOULD LIKE TO ATTACK THIS OR WANT STAFF TO START WORKING THROUGH THIS? YEAH. WHAT WHAT ARE YOU PROPOSING? I MEAN, OBVIOUSLY WE HAVE THIS 2017 PLAN.

DO WE START WITH THAT AS A BASELINE KIND OF CATCH UP WITH WHERE ARE WE VERSUS WHERE WE THOUGHT WE'D BE AND THEN KIND OF LOOK FORWARD? YES, SIR. I THINK THAT'S THE FIRST AND FOREMOST.

WE TAKE A LOOK AT THAT PLAN.

WE GIVE YOU A TRUER PICTURE OF WHERE WE ARE TODAY BECAUSE A LOT OF THAT PLAN MAY HAVE NEVER BEEN ENACTED.

BUT WE WANT TO HAVE A REAL TRUE PICTURE OF TODAY.

AND THEN WE'LL START WORKING ON WHAT WE WANT THIS PLACE TO LOOK LIKE TOMORROW.

NO, I WAS JUST GOING TO ASK.

SO, I MEAN, TO THE EXTENT WE ULTIMATELY GET TO A POINT WHERE WE WANT TO DEVELOP THE NEXT PHASE OF THIS PLAN, I ASSUME WE'D HAVE TO ENGAGE WITH OUTSIDE HELP, INCUR ADDITIONAL COSTS TO DO SO. BUT AS A FIRST STEP, JUST TO KIND OF GET YOU UP TO SPEED WITH WHERE WE ARE, I'M ASSUMING WE DON'T HAVE TO DO THAT, RIGHT? THAT'S CORRECT. NO, WE CAN ATTACK THAT PART OF THE PLAN WITHIN STAFF.

PERFECT. EVERY DEPARTMENT DIRECTOR CAN GIVE US AN UPDATE ON WHAT THEY'RE DOING IN THEIR DEPARTMENTS.

UM. YEAH. I MEAN, I DON'T KNOW WHERE YOU WANT TO START WITH DIRECTION, BUT I WOULD HAVE THOUGHT, YOU KNOW, BREAKING DOWN.

I ASSUME THE 2017 PLAN IS PRETTY EXTENSIVE.

I ASSUME IT'S A VOLUMINOUS IT'S NOT AS EXTENSIVE AS WE WOULD HOPE, BUT.

OH, OKAY. YEAH. QUELLE SURPRISE WOULD SAY WE WILL MAKE A MORE EXTENSIVE PLAN THIS COMING.

OKAY. WELL, I THINK I MEAN, IS A FIRST STEP, I WOULD HAVE THOUGHT JUST BREAKING DOWN JUST THE KEY AREAS.

I MEAN, YOU'VE MENTIONED HERE, OBVIOUSLY LAND USE, PARKS, TRAILS, THOROUGHFARE, WATER, WASTEWATER PLANT.

I THINK TELECOMMUNICATIONS MIGHT BE ANOTHER ONE.

BUT JUST BREAKING IT DOWN INTO HIGH LEVEL SEGMENTS JUST SO WE CAN BEGIN TO GET A FEEL.

AND THEN LIKE ANNA WAS SAYING, EITHER WE TACKLE ALL OF IT TOGETHER OR WE BREAK IT DOWN INTO, YOU KNOW, SEPARATE WORKSHOPS.

SOMETHING LIKE THAT MIGHT MIGHT MAKE SOME SENSE.

OKAY. DOES COUNCIL PREFER THE SEPARATE WORKSHOPS OVER DIFFERENT PORTIONS OF THE PLAN? CAN WE START WITH THE BREAKDOWN AND THEN.

ABSOLUTELY. TAKE A LOOK AT IT? SURE. I MEAN, WAIT.

AND YOU KNOW WHAT I'D LIKE TO SEE? AND IT'S JUST FOR OUR EDUCATION, RIGHT? ALL THESE ALL THESE STRATEGIC DOCUMENTS, IT'S ONLY AS GOOD AS THE ASSUMPTIONS.

I'D LOVE TO BE ABLE TO BREAK DOWN WHAT ASSUMPTIONS WE HAD IN THAT PLAN AROUND, YOU KNOW, GROWTH AND ALL THAT.

AND MAYBE IT'S RIGHT ON, MAYBE IT'S NOT.

BUT LEARN FROM THAT. YES, SIR.

NO, I THINK THAT THAT'S GREAT.

ACTUALLY, A GOOD POINT.

AND BECAUSE I KNOW THERE'S A SNEAK PREVIEW LATER WHEN WE TALK ABOUT ONE OF THESE DEVELOPMENTS FOR REZONING, THAT'S ON THE AGENDA.

AND ONE OF THE THINGS THAT TALKED ABOUT WAS HOW THE RESIDENTIAL DENSITY OR RESIDENTIAL NUMBER OF RESIDENTIAL PLOTS IS COMPARES TO WHAT THE COMPREHENSIVE PLAN IS.

AND I THINK IT WAS SOMETHING LIKE 6500 WAS THE ANTICIPATED NUMBER OF RESIDENTS IN WESTLAKE AND BE KIND OF INTERESTING TO KIND OF GO BACK TO THAT DRAWING BOARD AND SAY, WELL, IS THAT STILL KIND OF WHERE, YOU KNOW, ARE WE BUILDING TO THAT EXPECTATION?

[00:10:01]

AND THE OTHER ONE THAT YOU FLAGGED, WADE, IS THIS IDEA ABOUT PARKS.

AND YOU MENTIONED EARLIER ABOUT, YOU KNOW, DESIRE OF CERTAIN RESIDENTS WHO WANT TO IMPROVE SOME OF THE PUBLIC PARK LANDS.

AM I CORRECT? WE ONLY HAVE ONE PUBLIC SPACE IN WESTLAKE, IS THAT RIGHT? THAT'S CORRECT, EXCEPT WE DO HAVE THE LINEAR TRAIL AS WELL.

THAT'S PARTIALLY OURS.

AND THEN PARTIALLY BECAUSE AS WE'RE APPROVING SOME OF THESE DEVELOPMENTS, ARE WE GENERALLY CONCEDING UNDER THE ORDINANCES A REQUIREMENT THAT THERE WOULD BE PUBLIC PARK LAND AS PART OF THESE DEVELOPMENTS? WELL, THERE IS PARK LAND DEDICATION ALONG WITH SOME OF THESE DEVELOPMENTS.

FOR 30 HOMES, IT'S LIKE AN ACRE.

I THINK RON WAS SAYING LAST TIME.

THAT'S CORRECT. IS THAT FOR PUBLIC ACCESS TECHNICALLY UNDER THE ORDINANCES OR IS THAT SUPPOSED TO BE FOR IT'S OPEN SPACE REQUIREMENT MORE THAN PUBLIC ACCESS REQUIREMENT? AND DAVID, WHEN YOU BRING UP THE POPULATION, I HAVE A LOT OF DIFFICULTY IMAGINING US BEING SOMETHING LIKE 7800.

LIKE THE COMPREHENSIVE PLAN SAYS.

SO WHEN WE TAKE A LOOK AT THE THE ASSUMPTIONS, LIKE YOU SAID, KIM, YOU KNOW, WE CAN THEN USE THAT ASSESSMENT AND REFLECTION TO THINK ABOUT HOW LARGE THE SCHOOL SHOULD BE ULTIMATELY AND ALL THOSE BIG QUESTIONS.

WELL, AND IT ALSO, YOU KNOW, SPEAKS TO SOME OF THESE APPROVALS WE'RE BEING ASKED.

YOU KNOW, WE TALKED ABOUT VILLAGIO RECENTLY.

WE HAVE ANOTHER ONE ON, YOU KNOW, FOR DISCUSSION TONIGHT.

AND SOME OF THESE RESIDENTIAL DENSITY QUESTIONS ARE KIND OF BECOMING REALLY QUITE TIMELY.

AND WE NEED TO DECIDE WHAT DO WE WANT WESTLAKE TO LOOK LIKE BEFORE WE START APPROVING ALL OF THESE DEVELOPMENTS.

THAT WOULD BE GREAT IF STAFF COULD HAVE A DOCUMENT THAT WE COULD GO BACK TO BECAUSE WE GET ASKED BY DEVELOPERS ALL THE TIME, HEY, WE HAVE THIS IDEA, THIS IS WHAT WE'D LIKE TO DO. STAFF WOULD LOVE TO HAVE ENOUGH CONFIDENCE AND KNOWING WHAT THE DESIRE OF COUNCIL AND OUR CITIZENS THAT WE CAN COME IN AND SAY, LOOK, WE KNOW FOR A FACT THAT YOU'RE NOT EVER GOING TO BE ABLE TO GET MORE THAN 35 HOMES ON 26 ACRES, YOU KNOW, SOMETHING LIKE THAT.

IT WOULD BE VERY USEFUL FOR STAFF AND ALLOWS US TO BE MORE TIMELY WITH THESE DEVELOPERS AS THEY COME IN AND ASK THESE QUESTIONS.

I THINK WE'D BEHOOVE US TO KIND OF FOCUS ON THE LAND NORTH OF 170 WITH SOME GRANULAR DETAIL.

I THINK THAT'S GOING TO COME TO FRUITION QUICKER THAN A LOT OF OTHER THINGS, ESPECIALLY ON THE WEST SIDE OF TOWN.

MOST OF THE PRETTY MUCH MOST OF EAST OF DAVIS IS KIND OF SPOKEN FOR AS OF TODAY.

RIGHT. SO WE'RE REALLY TALKING MOST OF THE HILLWOOD PROPERTY.

WE'RE TALKING REMAINING.

AND I THINK WITH THE OPENING OF PARRISH LANE, THAT'S GOING TO BECOME A HOT TOPIC.

VERY. OKAY.

ANYONE ELSE HAVE ANY INPUT, ANY DIRECTION THAT THEY'D LIKE TO PROVIDE STAFF? AS WE MARCH FORWARD, WE'LL START OUT.

WHAT I'M HEARING IS WE'LL START OUT WITH THIS WITH THE CURRENT PLAN, BREAK THAT DOWN FOR COUNSEL AND GIVE YOU AN UPDATE ON WHERE WE SIT TODAY.

YEAH, AND JUST ANY KNOWN GAPS FROM YOUR EXPERIENCE WHERE YOU THINK WE'LL ALSO HAVE TO POSSIBLY LOOK AT AS WELL? IT WOULD BE HELPFUL. THAT'S ALL I HAVE, MAYOR.

IF YOU HAVE ANYTHING ELSE. THAT'S ALL I HAVE.

REGULAR MEETING STARTS AT 430.

IT'S 417. TAKE A BREAK UNTIL THEN.

[B. REGULAR MEETING – Call to Order (4:30 P.M.)]

SO THE FIRST ITEM, THE PLEDGE OF ALLEGIANCE.

THE CITIZEN AND PARENT COMMENTS.

ANYTHING? NONE.

WE'LL GO TO ITEMS OF COMMUNITY INTEREST.

[E. ITEMS OF COMMUNITY INTEREST:]

START WITH THE ROLL TIDE.

WITHOUT COMMENT.

GOOD EVENING MAYOR, COUNCIL.

I WANT TO GO OVER A COUPLE OF THINGS HERE COMING UP IN THE NEXT WEEK.

STARTING OFF THIS FRIDAY IS THE LONE STAR LEGISLATIVE REPORT.

I GOT YOUR RFP FOR THAT.

SO THANKS SO MUCH.

THAT'S GOING TO BE AGAIN THIS FRIDAY AT 11 A.M.

AT THE TEXAS MOTOR SPEEDWAY.

SHOULD BE WELL ATTENDED BY TOWN STAFF AND COUNCIL.

SO SO THAT'S GOING TO BE A REALLY INFORMATIVE MEETING THERE ON FRIDAY.

THE NEXT PLANNING AND ZONING MEETING SCHEDULED FOR OCTOBER 17TH HAS BEEN CANCELED.

THE CHAMBER OF COMMERCE BUSINESS BUILDER, THAT'S COMING UP ON WEDNESDAY, OCTOBER 18TH AT 8 A.M.

THAT'S GOING TO BE RIGHT DOWN THE STREET AT THE MARRIOTT GUY.

[00:15:02]

SO THANKS SO MUCH.

AND THEN, OF COURSE, MONSTER MASH, BIG EVENT AT THE WESTLAKE ACADEMY CAMPUS.

THAT'S GOING TO BE SATURDAY, OCTOBER 21ST, FROM 5 TO 730.

GOING TO BE A LOT OF GHOULS AND GOBLINS THERE.

SO THAT SHOULD BE A LOT OF FUN FOR NOT JUST THE ACADEMY ACADEMY FOLKS, BUT FOR THE TOWN OF WESTLAKE AS WELL.

OTHER ITEMS OF NOTE WANT TO DO GIVE A QUICK THANKS TO EVERYONE WHO PITCHED IN FOR THE WORLD TEACHER DAY.

THAT WAS ON OCTOBER 5TH OF LAST WEEK WAS REALLY COOL.

WE GOT A LOT OF, YOU KNOW, A BUNCH OF PEOPLE TO TIE RIBBONS AROUND AROUND CAMPUS IN HONOR OF OUR TEACHERS AND ALL THE HARD WORK THAT THEY THEY PUT IN ON A DAY TO DAY BASIS FOR OUR STUDENTS. WE HAD SPEAKING OF STUDENTS, WE HAD A LOT OF STUDENTS WHO VOLUNTEERED THEIR TIME AFTER SCHOOL TO TO TIE THE RIBBONS AROUND.

SO THAT WAS REALLY NICE.

AND THEN, OF COURSE, THE PROVIDED FOOD FOR THE TEACHERS AND STAFF, WHICH WAS REALLY COOL.

AND THEN FINALLY, I WANTED TO TALK ABOUT THE EVENT THAT HAPPENED THIS PAST SATURDAY, THE FALL CLEANUP.

IT JUST HAPPENED RIGHT HERE, 1400 SOLANA WE HAD IT WAS VERY SUCCESSFUL THIS YEAR.

WE HAD AN ADDED DONATION STATION TO OUR REGULAR LINEUP TO KIND OF HELP HELP INCREASE THE AMOUNT OF OPPORTUNITIES FOR PEOPLE TO DROP THEIR THEIR THINGS OFF DURING THE SPRING CLEANUP SITUATION.

WE HERE'S SOMETHING THAT'S REALLY COOL.

I MEAN, WE TALKED ABOUT THE STUDENTS WHO WHO DONATED THEIR TIME DURING THE WORLD TEACHER DAY, BUT THEY ALSO CAME OUT AND EARNED EARNED SOME HOURS COMMUNITY SERVICE HOURS FOR TO TO TO TAKE PART IN THE EVENT AS WELL.

SO A LOT OF STUDENTS FROM THE ACADEMY WE HAD WE HAD THE WESTLAKE ACADEMY FOUNDATION WAS ALSO OUT THERE HELPING OUT.

SO THAT WAS REALLY COOL. SO A SPECIAL THANK YOU TO SHELLEY, CHRISTINE AND THE ENTIRE WESTLAKE ACADEMY FOUNDATION FOR ALL OF THEIR HARD WORK AND FOR PARTICIPATING IN THIS.

WE HAD ABOUT 25 VEHICLES COME BY.

SOME CAME BY 2 OR 3 TIMES, WHICH IS GREAT, WITH CARLOADS FULL OF STUFF, WHICH WAS HUGE.

THE BIG THE BIG HIT CERTAINLY WAS THE CRUD CRUISER THAT WAS THE MOST POPULAR.

SO RESIDENTS DROPPED OFF BATTERIES, OILS, GASOLINE, OLD PAINT, THAT KIND OF THING.

SO IT WAS A BIG SUCCESS.

UM, A COUPLE OF THINGS THAT I WANTED TO POINT OUT HERE.

SO NOT ONLY WAS IT AN OPPORTUNITY FOR FOLKS TO CLEAN OUT THEIR THEIR GARAGES AND UNDER THEIR SINKS, BUT IT WAS A GREAT OPPORTUNITY TO TO DONATE ITEMS AS WELL, MUCH NEEDED ITEMS. SO, FOR INSTANCE, THE STEPPING STONES BOUTIQUE, WE COLLECTED ABOUT 12 TO 15 COATS DONATED TO SUPPORT KIDS IN CRISIS DURING THIS EVENT.

AND THEY THEY WERE DROPPED OFF AT THE LOCATION HERE, RIGHT DOWN THE STREET IN KELLER AND THEN ALSO THE COMMUNITY STOREHOUSE GOT ABOUT 10 TO 12 BAGS OF CLOTHING, ASSORTED BOOKS, TOYS, SPORTING GOODS, HOME DECOR, BABY ITEMS, ELECTRONICS, ALL KINDS OF GREAT THINGS TO SUPPORT LOCAL FAMILIES.

SO IT WAS MUCH MORE THAN JUST THE EVENT THAT WE HAD PLANNED IN THE PAST, BUT IT REALLY WENT A LONG WAY TO HELP HELP FAMILIES AND KIDS IN NEED.

SO THAT WAS GREAT. AND SO CERTAINLY WE WANT TO POINT OUT ALL OF DIANA'S HARD WORK FOR PUTTING THIS TOGETHER AND HELPING US PROMOTE IT AND GETTING US ALL TOGETHER.

IT WAS A FINE EVENT.

AND THOSE ARE YOUR ITEMS OF COMMUNITY INTEREST.

THANK YOU VERY MUCH. I JUST MOVE ON TO REPORTS.

[F.1. 23-262 Receive an Update from Hugo’s Restaurant Representative (Wade Carroll, Town Manager)]

WAIT. HE'S RIGHT OVER THERE.

GOOD EVENING, MAYOR. COUNCIL MARK CAMPBELL WITH HUGO'S INVITADOS IS ACTUALLY HERE TONIGHT TO TALK A LITTLE BIT ABOUT THE RESTAURANT ONCE HE'S FINISHED AND YOU MAY HAVE SOME QUESTIONS FOR HIM.

I JUST WANTED TO CIRCLE BACK A LITTLE BIT ON THE THE ELEVATION OF THE RESTAURANT AND THE BUILDING PERMIT THAT IS CURRENTLY HERE WITH THE TOWN.

SO WITH THAT, I'LL INVITE MARK UP TO TO TALK A LITTLE BIT ABOUT THE RESTAURANT AND WE'LL GO FROM THERE.

GOOD EVENING AGAIN.

MARK CAMPBELL WITH HUGO'S INVITADOS OPENING IN ENTRADA TARGETING FEBRUARY, OPENING PLANS ARE SUBMITTED TO THE CITY.

WAITING ON APPROVAL FOR PERMITTING SO FOR CONSTRUCTION TO BEGIN IMMEDIATELY.

IT'S WE'VE BEEN OPEN.

OUR LOS CLEANEST LOCATION HAS BEEN OPEN FIVE YEARS LAST WEEK AND BASICALLY THE SAME MENU CONCEPT WILL BE COMING TO WESTLAKE SLIGHTLY ELEVATED.

A FEW ADDITIONAL ITEMS WILL BE COMING ON SOME OF THE TIME SENSITIVE PIECES OF THIS WAS THE KITCHEN DESIGN, THE EXTENSIVE KITCHEN DESIGN BECAUSE IT'S A THE FRONT OF THE HOUSE KITCHEN.

SO AS YOU WALK IN BUT DURING A GLASS KITCHEN FULLY REVEALED AND THEN WE ALSO HAVE A CATERING KITCHEN AS WELL.

SO THAT HAS BEEN PART OF THE THE SLOWDOWN ON GETTING THESE PLANS SUBMITTED TO THE CITY.

BUT NOW EVERYTHING IS SUBMITTED.

SO LOOKING FORWARD TO GETTING THINGS STARTED SO WE COULD BE OPENING VERY SOON.

ANY QUESTIONS I MIGHT BE ABLE TO ANSWER? MARK, I'LL JUST COMMENT.

WE MET EARLIER WHEN I LOVE YOUR RESTAURANT AND I'VE SPENT A LOT OF TIME AT THE ONE IN LAS COLINAS.

WE ARE SO EXCITED THAT YOU GUYS ARE COMING HERE AND IT SOUNDS LIKE FEBRUARY IS THE TARGET DATE.

[00:20:02]

WE ARE LOOKING FORWARD TO BEATING WESTLAKE.

THANK YOU SO MUCH. I JUST HAVE ONE REALLY QUICK QUESTION FOR YOU, BUT THANKS FOR PRESENTING.

I THINK WE'RE ALL VERY EXCITED TO HAVE A RESTAURANT OPENING UP IN ENTRADA.

MY QUESTION IS JUST GENERALLY, HOW HAVE YOU FOUND, IF YOU CAN BE HONEST, WORKING WITH TOWN OF WESTLAKE DEVELOPER? I MEAN, THIS IS PROBABLY BEEN A LONG PROCESS GETTING TO WHERE YOU ARE TODAY, YOU KNOW, IN COMPARISON TO WHERE WE'VE BEEN.

IT'S BEEN ENLIGHTENING.

IT'S BEEN VERY FAVORABLE.

AND I'M NOT JUST SAYING THAT IN FRONT OF YOU HERE.

I'M SAYING IT'S WE'VE BEEN IN OTHER CITIES.

WE'VE DEALT WITH OTHER CHALLENGES.

AND THIS HAS BEEN FAIRLY EASY TO WORK WITH.

ANY OTHER MAJOR HURDLES YOU CAN SEE THAT COULD POTENTIALLY DETRACT FROM OPENING IN FEBRUARY? OR DO YOU THINK EVERYTHING IS? NO, SIR. I MEAN, SUPPLY CHAIN HAS BEEN PRETTY MUCH LIFTED.

YOU KNOW, EQUIPMENT HAS BEEN SOURCED.

TRAINING HAS BEEN STARTED.

SO, NO, I CAN'T FORESEE ANYTHING.

OUR CONTRACTORS ARE ANXIOUSLY WAITING TO GET STARTED.

SO, YOU KNOW, KNOCK ON WOOD, I CANNOT FORESEE ANYTHING HAPPENING.

YOU HAVE VALET PARKING.

IS THAT HOW YOU'RE DOING YOUR PARKING? YES, SIR. IT'LL BE VALET PARKING.

AND THEN WHAT WAS THE SOURCE OF THE.

OF THE DELAY? THERE WAS ALMOST LIKE AN EIGHT MONTH GAP BETWEEN WHEN YOU FIRST ANNOUNCED AND I MEAN, I WAS JUST IN THERE THE OTHER DAY AND THEY WERE PRIMARILY THE KITCHEN DESIGN AND LAYOUT.

THE KITCHEN DESIGN BEING ONE, BUT THE CATERING KITCHEN BEING ANOTHER, IT'S QUITE EXTENSIVE.

AND SO IT'S JUST A MATTER OF SOURCING THAT RIGHT EQUIPMENT THAT'S GOING TO WORK FOR OUR MENU.

AND SO WE WANTED TO IT'S NOT ONE OF THOSE THINGS YOU CAN OH, WELL, WE MESSED THAT UP.

WE NEED TO SCRATCH THAT AND START OVER.

WHEN WE OPEN, WE HAVE TO OPEN AND BE READY AND IT'S A MASSIVE EXPENSE TO BUILD OUT A KITCHEN OF THAT SIZE.

AND WE JUST WANT TO MAKE SURE WE'RE BRINGING IN THE RIGHT STATE OF THE ART EQUIPMENT THAT CAN ACCOMMODATE HUGO'S AND ALL THE CATERING AND THE PRIVATE EVENTS THAT WILL BE HOSTING THERE. OKAY.

THANK YOU. YOU'RE VERY WELCOME.

ANYTHING ELSE? THANK YOU SO MUCH.

THANK YOU SO MUCH. WE'RE REALLY LOOKING FORWARD TO IT.

SAME HERE. MAYOR RON WOULD LIKE TO COME FORWARD AND DISCUSS A COUPLE OF THE BUILDING SITE PLAN CHANGES THAT THEY'RE ASKING AND GET SOME DIRECTION FROM COUNCIL ON THAT MATTER. SO WHAT I WANTED TO GO OVER WITH THE COUNCIL SINCE WE'RE TALKING ABOUT HUGO'S AND WE GOT THE THE UPDATED ELEVATIONS FROM THEM ABOUT A WEEK AND A HALF AGO.

SO THIS IS A GOOD OPPORTUNITY TO BRING THIS UP TO THE COUNCIL.

NORMALLY BEFORE WE AMENDED THE ZONING PROBABLY ABOUT FOUR YEARS AGO TO ALLOW FOR ADMINISTRATIVE APPROVAL OF SITE PLAN CHANGES.

THIS WOULD HAVE REQUIRED PNC AND COUNCIL APPROVAL.

HOWEVER, I WANTED TO JUST BOUNCE THIS OFF OF COUNCIL TO MAKE SURE YOU DON'T HAVE ANY ISSUE WITH IT, BECAUSE WHAT HUGO'S IS PROPOSING IS AND YOU CAN SEE THE THE WHERE THE PART OF THE SITE PLAN ON YOUR SCREENS WHERE IT'S HATCHED YELLOW ON TOP AND BOTTOM, THERE'S A BREEZEWAY THERE.

AND THAT'S PART THIS IS THE ORIGINALLY APPROVED SITE PLAN THAT YOU'RE SEEING THIS AND I'LL SHUTTLE TO THE NEXT SLIDE.

YOU CAN SEE IT ON THE THE LEFT, THE BREEZEWAY.

AND THIS IS EXISTING TODAY.

THEY WOULD LIKE TO ENCLOSE THIS BREEZEWAY TO ADD A LITTLE MORE SQUARE FOOTAGE TO THE RESTAURANT AND ALSO ON THE THE BACK PATIO, THEY WOULD LIKE TO ENCLOSE THAT YELLOW SHADED AREA THERE AS WELL, WHERE YOU SEE SOME TABLES NOT FULLY ENCLOSED.

THERE WOULD BE WINDOWS.

YOU COULD YOU COULD SEE THROUGH IT OR GLASS.

BUT JUST TO ADD, IT WOULD HAVE THE EFFECT OF ADDING ABOUT 4000 ADDITIONAL SQUARE FEET TO THE THE TOTAL OF 8000FT² EXISTING FOR THE RESTAURANT.

SO. NORMALLY THIS WOULD HAVE REQUIRED A FORMAL SITE PLAN AMENDMENT IN THE PAST.

HOWEVER, WE CAN APPROVE THIS ADMINISTRATIVELY IF COUNCIL DOESN'T HAVE ANY ISSUES WITH IT.

HOW ARE THEY GOING TO DO HEATING AND COOLING FOR THAT BREEZEWAY? SO THEY'LL HAVE TO ADD IT'LL BE HVAC WILL BE ADDED TO THAT AREA SO THEY'LL COMPLETELY ENCLOSE IT.

AND HERE'S THE. THIS IS THE ELEVATION THAT IS PROPOSED THAT CAME WITH THE BUILDING PERMIT THAT SHOWS IT BEING ENCLOSED ON THE TOP WHERE THE CIRCLE IS.

SO BASICALLY BECOME ANOTHER WINDOW.

AND THIS IS AS IT EXISTS TODAY.

SO IN TERMS OF ARCHITECTURAL SIGNIFICANCE IN DOING THIS, YOU CAN STILL ACCESS THE CANAL ON EITHER SIDE.

DOES IT CHANGE THE CHARACTER OF THE BUILDING? YES. BUT IS IT A MAJOR CHANGE? NOT NECESSARILY SO.

THIS IS SOMETHING THAT WE COULD GO AHEAD AND APPROVE ON THE PERMIT, WHICH IS UNDER REVIEW NOW, AND GET THE PERMIT ISSUED VERY QUICKLY OR TAKE THIS THROUGH FOR A MORE FORMAL AMENDMENT THROUGH PNC AND COUNCIL, WHICH WOULD OBVIOUSLY DELAY THE PROJECT BY A COUPLE OF MONTHS.

I'M FOR IT. YEAH, I'M RELAXED.

I MEAN, OBVIOUSLY, IT CHANGES THE OCCUPANCY OF THE BUILDING ITSELF AND POTENTIALLY, YOU KNOW, FIRE EXITS.

DOES THIS REQUIRE REVIEW BY THE FIRE DEPARTMENT TO MAKE SURE IT CONFORMS?

[00:25:05]

SO NO ISSUES RAISED BY THEM OR THAT'S IT FALLS WITHIN THE EXISTING CODE PARAMETERS.

AND WE'VE ALREADY DONE A KIND OF A CODE REVIEW ON IT AS WELL.

SO YEAH, IT WOULD JUST NEED TO, ONCE CONSTRUCTION STARTS, OBVIOUSLY NEED TO MEET ALL THE REQUIREMENTS.

SO DOES THIS ACTUALLY CHANGE THE NUMBER OF.

DOES IT CHANGE THE OCCUPANCY, THE EXPECTED OCCUPANCY OF THE RESTAURANT, OR IS IT JUST CONVERT WHAT WOULD HAVE BEEN OUTDOOR TABLES TO INDOOR TABLES? IT DOESN'T CHANGE THE OCCUPANCY CLASS FOR PERMITTING.

IT JUST ADDS A LITTLE MORE FLOOR AREA FOR SEATING TO THE BUILDING.

CAN I JUST GO BACK? ONE OF THE QUESTIONS THE MAYOR WAS ASKING EARLIER ABOUT PARKING AND THEY'D BE OFFERING VALET PARKING.

WHERE ARE WE ON THE PARKING AT THE MOMENT IN ENTRADA? AND WHAT CAN WE WHAT CAPACITY DO WE HAVE AND WILL THIS KIND OF FIT WITHIN THAT PLANNED PHASING IN OF IT? SO THE FOR THE RESTAURANT ROW AND ALSO THE THE RECEPTION HALL, WHICH IS JUST TO THE LEFT IN THE PICTURE YOU SEE THERE.

YEAH. THEY WILL ALL UTILIZE THE PARKING GARAGE THAT'S EXISTING.

YEAH. AND THERE'S ABOUT 450 SPACES IN THAT GARAGE AND THAT'S WHAT YOU'D EXPECT CAPACITY WISE PER HOWEVER, WHATEVER THE METRIC IS FOR A RESTAURANT, IT SHOULD BE ABLE TO HOLD ALL THE THE TRAFFIC GENERATED OR PARKING GENERATED BY THOSE USES.

OKAY. IT WOULD BE A GOOD PROBLEM TO HAVE IF IT DIDN'T.

YEAH. YOU HAVE PLENTY OF PROBLEMS, THOUGH.

WILL THIS IMPAIR THE OTHER SPACE? SO THERE'S ANOTHER RESTAURANT SPACE TO THE SIDE.

RIGHT. AND IT'S GOOD FOR ONE RESTAURANT, BUT THE OTHER RESTAURANT IN THERE, YOU KNOW, IT LIMITS THEIR ACCESS JUST TO THEIR FRONT DOOR.

SO THERE IS A DOOR ACCESS ON EITHER SIDE ONCE YOU GO INTO THE BREEZEWAY.

BUT IT DOESN'T TAKE AWAY I MEAN, THERE'S THERE'S MULTIPLE POINTS OF ACCESS ON ALL FOUR SIDES, ACTUALLY.

SO IT JUST TAKES AWAY ONE OF FOUR SIDES.

ANY OTHER QUESTIONS? GOOD. THAT'S IT.

ALL RIGHT, COOL. THANK YOU.

NEED A FORMAL VOTE OR ARE YOU GOOD? NO, JUST. I KIND OF WANTED TO GET SOME GENERAL DIRECTION FROM THE COUNCIL, SO.

THANK YOU. ALL RIGHT, LET'S MOVE ON TO F 223 TO 11, RECEIVE A REPORT ON WESTLAKE ACADEMY PARENT STUDENT SURVEY RESULTS.

[F.2. 23-211 Receive a report on Westlake Academy parent and student survey results (Jon Sasser, Director of Communications)]

RIGHT BEFORE THE SCHOOL YEAR BEGAN, JUST A COUPLE OF MONTHS AGO, THE MAYOR EXPRESSED A DESIRE TO KIND OF GET A SENSE OF WHAT'S GOING ON AMONGST WESTLAKE ACADEMY, THE COMMUNITY, PARENTS, STUDENTS AND SO FORTH.

SO CAME UP WITH THE IDEA TO SEND OUT THREE BRIEF SURVEYS WITH THREE DIFFERENT GROUPS THAT WE'RE GOING TO BE TARGETED JUST TO KIND OF GET A SENSE OF WHERE WE STAND AND THE THINGS THAT MAYBE WE COULD IMPROVE MOVING FORWARD.

THOSE THREE SURVEYS WERE SENT TO ONE PARENTS OF CURRENT STUDENTS, TWO ALUMNI FROM 2022, 2023, AND THEN FINALLY THE THIRD FOR PARENTS OF FORMER STUDENTS FROM 2223 WHO LEFT FOR REASONS OTHER THAN GRADUATION.

WE HAD A REALLY GOOD RESPONSE, ESPECIALLY AS WE WERE WRAPPING UP THE SUMMER.

WE HAD 272 PEOPLE RESPOND, WHICH WAS A GREAT A GREAT WAY TO REALLY GET A SENSE OF THE THINGS THAT THAT WE'RE DEALING WITH AND AND WHAT WE'RE DOING RIGHT AND WHAT WE CAN IMPROVE ON AND SO FORTH.

WE TRY TO KEEP EACH OF THOSE SURVEYS QUITE SHORT.

AS YOU CAN SEE ON THE FIRST PARENT SURVEY, WE ONLY SENT OUT FIVE QUESTIONS ON THE ALUMNI.

WE SENT OUT FOUR.

AND THEN FOR THE FAMILIES WHO LEFT, WE ONLY SENT OUT TWO WITH OBVIOUSLY TWO VERY IMPORTANT QUESTIONS THERE.

SO THE VERY FIRST ONE WE SENT OUT WAS TO TO THE CURRENT PARENTS.

THE FIRST QUESTION WAS WHAT GRADES ARE YOUR CHILDREN IN? THE GOOD NEWS IS, IS WE HAD A GOOD, FANTASTIC CROSS-SECTION ACROSS THE BOARD FROM K THROUGH 12.

EACH AND EVERY GRADE WERE REPRESENTED THERE WITH THE MOST RESPONSES COMING FROM 10TH GRADE AND THE LEAST COMING FROM KINDERGARTEN.

BUT LIKE I SAID, IT WAS NICE TO GET A GOOD CROSS-SECTION OF EVERY SINGLE GRADE REPRESENTED, SO THEN WE CAN REALLY GET A GOOD SENSE OF OF WHERE WE STAND.

THE SECOND QUESTION WHY DID YOU CHOOSE WESTLAKE ACADEMY? THE OVERWHELMING NUMBER ONE RESULT WAS EXCELLENT ACADEMICS AND REPUTATION.

87 PEOPLE RESPONDED THAT WAY.

SMALLER CLASS SIZES WAS TO FOCUS ON THE IB CURRICULUM WAS THREE, AND I INCLUDED THESE LAST TWO, EVEN THOUGH THERE WEREN'T A WHOLE LOT OF RESPONSES COMPARED TO THE FIRST THREE HIGH RANKINGS AND COLLEGE PREPAREDNESS, I INCLUDED THOSE BECAUSE, YOU KNOW, WHILE WE ARE VERY EXCITED ABOUT COLLEGE OR ABOUT HIGH RANKINGS AND OBVIOUSLY WE WERE VERY PROUD OF WHERE WE RANK, IT DIDN'T REALLY MOVE THE NEEDLE FOR A LOT OF THE PARENTS AS FAR AS WHY THEY CHOSE WHERE.

THERE WAS SEVERAL OTHER REASONS WHY THAT RANKED HIGHER.

AND THEN I INCLUDED THE COLLEGE PREPAREDNESS.

THIS ONE'S INTERESTING BECAUSE IT ONLY GARNERED FOUR RESPONSES, BUT YOU'LL SEE ON THIS NEXT SLIDE THAT CHANGES QUITE QUICKLY.

SO ON A QUICK QUESTION.

SURE. THE IF YOU GO BACK TO THE PREVIOUS SLIDE, THE ANSWER CHOICE IS THOSE ARE THE ONES THAT YOU OFFERED THEM TO CHOOSE FROM.

IS THAT HOW IT WORKED? NO, THESE WE JUST ASKED THE SIMPLE QUESTION WHY DID YOU CHOOSE WESTLAKE ACADEMY AND LEFT IT UP TO THEM?

[00:30:06]

YES. RESPONSES. YEAH.

SO THESE WERE THE THESE WERE THE MOST RESPONDENT ANSWERS.

SO 87 PEOPLE SAID ACADEMICS AND REPUTATION AND THAT KIND OF THING.

AND IS THAT 87 OUT OF THE TOTAL OF LIKE ROUGHLY 30%? YEAH, IT'S A TOTAL OF THE FOLKS WHO WERE INVOLVED AND ANSWERED QUESTIONS IN THIS PARTICULAR SURVEY.

YEAH. SO THE THIRD QUESTION WE ASK IS, WHAT ARE YOU HOPING TO GET FROM YOUR CHILD'S EXPERIENCE MOVING FORWARD? ACADEMIC ACHIEVEMENT WAS BY FAR THE TOP.

AND AGAIN, THESE WERE THEIR ANSWERS.

AND THEN THIS IS WHY THIS WAS INTERESTING.

NUMBER TWO, QUICKLY JUMPED TO STRONG COLLEGE PREPAREDNESS.

SO WHILE ONE OF THE REASONS IT WAS VERY RARE THAT THEY SAID COLLEGE PREPAREDNESS IS WHY THEY CHOSE THE ACADEMY, ONCE THEY GOT THERE, IT BECAME A VERY IMPORTANT, IMPORTANT THING FOR THEM AND IT MOVED UP THE LIST QUITE QUICKLY.

CAN I. SORRY TO INTERRUPT.

WAS IT SIMPLE ENOUGH TO DELINEATE BETWEEN THESE TWO RESPONSES? BECAUSE THEY'RE KIND OF LINKED, RIGHT? ACADEMIC ACHIEVEMENT, GETTING INTO A GOOD COLLEGE, ESPECIALLY AT HIGH SCHOOL.

AND IF THEY ANSWERED IN BOTH CASES, DO YOU JUST.

COUNT BOTH ANSWERS.

SO A LOT OF A LOT OF FOLKS SPOKE SPECIFICALLY ABOUT COLLEGE PREPAREDNESS.

SO WHEN THEY SAY ACADEMIC ACHIEVEMENT, OKAY, THAT'S REALLY GOOD TO KNOW.

AND THAT'S KIND OF WHY I'M ASKING THE QUESTION.

OKAY. YEAH, EXACTLY.

SO THAT JUMPED QUITE HIGH.

CONTINUED IB MINDSET RANKED THIRD.

THE FOURTH WAS WELL-ROUNDED GROWTH AND EXPERIENCE, AND THE FIFTH WAS EXPANDED OPPORTUNITIES IN CLASSES, ATHLETICS AND EXTRACURRICULAR ACTIVITIES.

NOW I INCLUDED THIS ONE AS WELL, BECAUSE YOU SEE THIS QUITE OFTEN IN IN THE ANSWERS MOVING FORWARD, WHICH WE'LL GET INTO HERE IN A MINUTE.

THE FOURTH QUESTION FOR CURRENT CURRENT PARENTS HOW CAN WE IMPROVE YOUR CHILD'S EXPERIENCE AT WESTLAKE ACADEMY? 33. THERE YOU GO.

RIGHT THERE. EXPANDED ATHLETICS CLASSES AND EXTRACURRICULAR ACTIVITIES.

SO THAT WAS QUITE IMPORTANT.

BETTER COMMUNICATION.

18 PEOPLE RESPONDED THAT WAY.

WE WANTED TO BREAK THAT OUT BECAUSE OBVIOUSLY COMMUNICATION IS A BROAD, A BROAD TOPIC AND A BROAD SUBJECT.

SO THAT KIND OF BROKE DOWN INTO THREE CATEGORIES.

THEY WANTED BETTER COMMUNICATION BETWEEN TEACHER AND PARENTS ABOUT STUDENT PROGRESS AND ASSIGNMENTS.

ANOTHER ANOTHER ASPECT WAS BETTER COMMUNICATION, THAT THEY WANTED IT ALL IN ONE PLACE.

AND THEN THE THIRD WAS OVERALL TRANSPARENCY.

THEY WANTED THAT IMPROVED FROM THE SCHOOL AS WELL.

THE NEXT ONE WAS RECRUIT AND KEEP THE BEST TEACHERS, TAKE MORE DISCIPLINARY ACTION AND THEN FINALLY IMPROVE THE CAR LINE.

AND PARKING WAS WAS ALSO IN THAT.

AND. DR. WHITE YES, INDEED.

YOU CAN YOU CAN ATTEST TO THAT.

AND THAT, TOO, WILL COME UP A LITTLE BIT LATER HERE.

DON, DID YOU CAN YOU DIFFERENTIATE BETWEEN THE PARENTS OF CURRENT STUDENTS AND THEN THOSE WHO ACTUALLY LEFT FOR NON GRADUATION REASONS? BECAUSE THERE'S A BIG DIFFERENCE BETWEEN SAYING, HEY, I'D LIKE TO SEE THE CAR LINE IMPROVE, BUT I'M STILL HERE VERSUS THAT FINAL POINT WHERE THEY'RE LIKE, I'M NO LONGER THERE AND THIS IS THE REASON I LEFT.

YEAH. SO THIS IS THESE ARE CURRENT PARENTS.

THESE ARE ALL PARENTS.

YES, SIR. YEAH. SO SO TO YOUR POINT, THE THIRD SURVEY THAT WE'RE GOING TO TALK ABOUT HERE IN JUST A MINUTE, IS THERE GOING TO BE THE PARENTS WHO LEFT FOR REASONS OTHER THAN GRADUATION AND THEY'RE GOING TO TALK ABOUT THIS? YEAH, ABSOLUTELY.

WHEN WAS THIS DONE AGAIN, THIS WAS AT THE VERY END OF THE SUMMER.

RIGHT AT THE BEGINNING OF THE SCHOOL YEAR.

YEAH. YEAH. AND THEN THE FIFTH AND FINAL QUESTION FOR CURRENT PARENTS.

CAN YOU PROVIDE US WITH FEEDBACK ON YOUR INTERACTIONS WITH STAFF AND COUNSELORS? OVERWHELMING. THIS IS GREAT NEWS.

IT WAS MOSTLY POSITIVE.

146 PEOPLE SAID THAT IT WAS ALL POSITIVE.

THEY USED WORDS LIKE WARM AND CARING AND VERY SUPPORTIVE.

ONLY 27 RESPONSES WERE NEGATIVE.

THEIR CRITICISMS WERE THEY FELT THAT THEY WERE DISREGARDED IN THEIR CONCERNS, AND BETTER COMMUNICATION FROM TEACHERS WERE SOME OF THE KIND OF IF YOU WANT TO TALK ABOUT HIGHLIGHTS FROM FROM THAT.

AND THEN THE THIRD CATEGORY WAS THEY HAD MINIMAL INTERACTIONS, BUT MOST SAID THAT EVEN THOUGH THEY HAD MINIMAL INTERACTIONS WITH WITH THE STAFF AND COUNSELORS, THAT IT WAS MOSTLY POSITIVE.

SO THAT'S A GOOD THING.

NOW TO THE SECOND SURVEY, AND THIS WAS SENT OUT TO ALUMNI FROM THE YEARS 2020 TO 2023.

SO AGAIN, WE HAD FOUR YEARS HERE, INCLUDING THE FOLKS WHO JUST GRADUATED A GOOD CROSS-SECTION.

WE HAD RESPONSES FROM EACH AND EVERY ONE OF THE GRADUATING CLASSES, WHICH WAS GOOD BECAUSE AS YOU KNOW, THE LAST FOUR YEARS, IT'S VERY DIFFERENT, VERY DIFFERENT SCHOOL YEARS FROM FOLKS IN 2020 TO THE ONES WHO JUST GRADUATED.

SO THE FIRST THE SECOND QUESTION WE ASKED TO ALUMNI, WHAT DID YOU GAIN FROM YOUR EXPERIENCE AT WESTLAKE ACADEMY? 42% OF THOSE SAID POSITIVE RELATIONSHIPS, 33% SAID BETTER WRITING SKILLS.

AND I WANT TO EXPAND ON THIS BECAUSE THIS IS SOMETHING THAT WE HAVE SEEN OVER THE YEARS THAT OVERWHELMINGLY HAS BEEN AN ANSWER FROM GRADUATES DATING BACK TO WHEN I

[00:35:01]

I CAN SPECIFICALLY RECALL DURING THE IB DIPLOMA CEREMONIES WHEN THE GRADUATES WHO ARE NOW FRESHMEN IN COLLEGE WOULD COME BACK AND SPEAK TO THE RISING SENIORS.

ONE THING THAT THEY WOULD OVERWHELMINGLY SAY OVER AND OVER AGAIN WAS COMPARED TO OUR CONTEMPORARIES AND OUR CLASSMATES, WE BLOW THEM AWAY IN WRITING.

AND THAT SEEMS TO BE STILL THE CASE HERE WITH THIS SURVEY FOR OUR FOR OUR ALUMNI.

AND THEN, OF COURSE, YOU HAVE COLLEGE PREPAREDNESS AS WELL, THAT THAT KIND OF GOES ALONG WITH THAT BETTER WRITING SKILLS.

SO SO CLEARLY THAT IS TOP OF MIND.

QUESTION THREE FOR OUR ALUMNI.

WHAT DID YOU LIKE ABOUT YOUR EXPERIENCE? AGAIN, THERE'S YOUR SMALL CLASS SIZE WITH A LITTLE MORE THAN A QUARTER SAYING THAT THEY ENJOYED THAT TEACHER STAFF RELATIONSHIPS.

26% WITH THAT.

AND THEN ATHLETICS FOR 16% SAID THAT THAT WAS A MAJOR PART OF THEIR POSITIVE EXPERIENCE.

THE QUESTION FOR FOR OUR ALUMNI, WHAT WOULD YOU HAVE CHANGED THERE? ONCE AGAIN, YOU SEE THE WIDER VARIETY, OF COURSE, OFFERINGS.

A QUARTER SAID THAT ADDRESSING MENTAL HEALTH ISSUES WAS 17% AND IMPROVED TRAFFIC FLOW WAS 8%.

SO THOSE WERE THE THREE TOP ONES THAT OVERWHELMING.

ALMOST EVERY SINGLE PERSON SAID A VARIATION OF ONE OF THESE THREE.

AND IN OUR FINAL SURVEY HERE IS TO, AGAIN, THE FORMER PARENTS, THE FOLKS WHO LEFT FOR REASONS OTHER THAN GRADUATION.

WE ASKED TWO QUESTIONS.

WHY DID THE FIRST ONE BEING WHY DID YOU ORIGINALLY CHOOSE WESTLAKE ACADEMY? IB EDUCATION WAS THE OVERWHELMING TOP ONE CLASS IN SCHOOL SIZE.

AGAIN, WE KEEP SEEING THAT AND ACADEMIC REPUTATION FINISHED THIRD WITH TEN RESPONSES.

AND THIS NEXT ONE HERE IS THE ONE THAT I THINK WE'RE ALL PROBABLY MOST INTERESTED IN, AND THAT'S THE QUESTION OF WHY DID YOU LEAVE WESTLAKE ACADEMY? WE HAD A MYRIAD OF RESPONSES HERE, MORE OPPORTUNITIES ELSEWHERE.

THAT'S KIND OF A GENERIC TITLE BECAUSE A LOT OF THOSE FEED INTO WHAT WE HAD BEEN TALKING ABOUT IN THE OTHER SLIDES OF DIFFERENT DIFFERENT CURRICULUM, DIFFERENT ACTIVITIES, DIFFERENT ATHLETIC OPPORTUNITIES AND THOSE KINDS OF THINGS, COVID RELATED ISSUES.

AGAIN, THIS THESE WERE FOLKS WHO LEFT BETWEEN 20 AND 2020 AND 2023.

SO WE HAD A LOT OF COVID REMARKS, AS YOU CAN IMAGINE, LACK OF STAFF SUPPORT WAS ONE OF THE THINGS THAT THEY MENTIONED, TOXIC ENVIRONMENT.

THAT CAN MEAN A LOT OF DIFFERENT THINGS.

THAT COULD MEAN THEY THEY POINT OUT POTENTIAL IN BULLYING, NOT GETTING MENTAL HEALTH SUPPORT.

IT COULD BE CLIQUES WITHIN THE SCHOOL, THOSE TYPES OF THINGS OR SOME OF THE REASONS THEY CITED AS, QUOTE, TOXIC ENVIRONMENT, ACADEMIC CHALLENGES.

PERHAPS THE CURRICULUM WAS JUST A LITTLE TOO TOO, TOO DIFFICULT FOR THEM.

SO THEY DECIDED TO MOVE ON.

AND THEN JUST FIVE RELOCATED OUT OF THE AREA.

SO THE MAIN TAKEAWAYS HERE IS OUR THOUGHTS ARE THE NEXT STEPS.

WE SHOULD PROBABLY SEND THIS TO EVERY SINGLE PERSON ON THE LEADERSHIP TEAM AS WELL AS THE BOARD OF TRUSTEES FOR ANALYSIS.

YOU CAN KIND OF BREAK DOWN EVERY SINGLE ONE OF THE ANSWERS AND GET A BETTER SENSE OF WHAT FOLKS ARE SAYING.

AND IN THAT WAY WE CAN DETERMINE WHAT CAN BE DONE AND IMPROVE AND ALL OF THOSE ASPECTS.

AND THEN, OF COURSE, ANALYZE WHY FAMILIES LEFT AND WHAT CAN BE DONE TO REDUCE THAT NUMBER MOVING FORWARD.

OUR RECOMMENDATIONS PERFORM EXIT INTERVIEWS WITH EACH FAMILY AND GRADUATING STUDENT.

THIS IS GOING TO HELP A LOT.

I THINK IF WE IF WE TAKE THAT TIME TO MAKE THOSE CALLS AS THEY LEAVE, BECAUSE THEN WE CAN GET MORE DETAILED ANSWERS IN REAL TIME.

WE'RE NOT ASKING SOMEBODY FROM 2023 WHY THEY LEFT OR WHAT THEY WHAT THEY ENJOYED OR WHAT THEY WOULD HAVE WORKED OR LIKED MORE.

IT'S TOP OF MIND, RIGHT? AND IT'S A BETTER WAY TO COMPILE AND TRACK ANSWERS MOVING FORWARD.

AND OF COURSE, THE MOST IMPORTANT THING IS IT ALLOWS US TO ACT FASTER, YOU KNOW, HAVING THAT REAL TIME CONVERSATION WITH A FAMILY WHO LEFT FOR WHATEVER REASON IT MAY BE WE CAN HELP SOLVE THAT PROBLEM IN A QUICKER FASHION.

QUESTIONS? ONLY OTHER THING I'D ASK WHEN YOU DO THIS AND CAROLYN SAID, LET'S MAKE SURE THAT WE GROUND ALL OF THIS AROUND FACTS.

SO WHEN WE TALK ABOUT ATTRITION, WHAT PERCENTAGE OF FAMILIES ARE LEAVING? I KNOW DARCY HAS ALL THAT INFORMATION CREATED, PUTTING ALL THAT TOGETHER.

SO I DO WANT TO MAKE SURE WE HAVE THAT IN CONTEXT THAT IT'S BASED IN FACT, AND THEN WE'LL GO FROM THERE.

YEAH, CERTAINLY MAKES SENSE.

YES, SIR. YEAH, I AGREE, JOHN.

I THINK THIS IS EXTREMELY HELPFUL.

SO THANKS FOR PUTTING THIS TOGETHER.

I THINK THIS AGAIN IS A GREAT EXAMPLE OF LET'S NOT LET THIS GO TO WASTE.

SO, CAROLYN, I THINK IF WE COULD GET THE RIGHT TASK FORCE TO BREAK DOWN SOME OF THIS AND I KNOW EXIT INTERVIEWS IS SOMETHING WE'VE ALL TALKED ABOUT BEFORE, I KNOW, KIM, YOU AND I TALKED ABOUT THEM. AND THAT'S SOMETHING WE SHOULD REALLY THINK ABOUT DOING AND TRYING TO BETTER UNDERSTAND.

WHY ARE PEOPLE LEAVING? WHY ARE THEY STAYING? HOW CAN WE IMPROVE? AND THIS GOES HAND IN HAND WITH SOME OF THE ACADEMIC ISSUES WE'VE TALKED ABOUT RECENTLY.

SO I THINK THERE'S A GOOD OPPORTUNITY.

DON'T LET THIS GO TO WASTE. LET'S REALLY THINK ABOUT HOW WE MAKE USE OF THIS DATA.

SO THANKS FOR PUTTING IT TOGETHER.

INDEED. AND PERHAPS THE TEAM COULD LOOK AT WHAT IS THE THE MOST PAINLESS AND EASIEST WAY TO DO THIS SURVEY EVERY YEAR, WHETHER IT'S AN EMAIL IN JUNE OR MAY OR OR

[00:40:07]

YEAH, ABSOLUTELY.

OKAY. ANY OTHER QUESTIONS? ALL RIGHT. THANKS. THANKS. THANK YOU.

WELL DONE. ALL RIGHT.

LET'S MOVE ON TO. EPH 323 TO 53 RECEIVE A QUARTERLY REPORT FROM THE WESTLAKE ACADEMY FOUNDATION BOARD.

[F.3. 23-253 Receive a Quarterly report from the Westlake Academy Foundation Board (Shelly Myers, Executive Director)]

YOU GUYS WANT TO TALK ABOUT IT? AND YOU WANT TO JUST TABLE IT TILL THEY'RE HERE? WELL, ARE THEY? CAN I CAN I CLARIFY THE.

ARE THEY GOING TO COME TO A FUTURE MEETING? WAIT. BECAUSE I KIND OF READ INTO THAT EMAIL THAT IT WAS UP TO US TO GO TO THEIR MEETING IF WE WANTED ANSWERS.

SO THAT'S WHAT THE EMAIL STATED THAT THAT I RECEIVED.

BUT REALLY THE EMAIL JUST STATED THAT THEY WEREN'T GOING TO BE HERE.

AND THEY SAID IF YOU HAD ANY IMMEDIATE QUESTIONS TO THEIR NEXT MEETING, I CAN'T REMEMBER THE DATE OF THAT NEXT MEETING, BUT WE CAN GET THAT FOR YOU.

SURE. I GUESS WE CAN TABLE IT IF YOU WANT.

NO, I AGREE. WE SHOULD TABLE IT.

LOOK, I KNOW THIS BECOMES A CONTENTIOUS ISSUE BECAUSE THERE'S MUTUAL FRIENDS ON THE RESPECTIVE BOARDS.

I KNOW THIS BECOMES POLITICAL.

SO LET ME JUST JUMP IN ON THIS ONE.

LOOK, I THINK THERE ARE A NUMBER OF QUESTIONS THAT HAVE BEEN FLOATED BY TOWN COUNCIL TOWARDS THE FOUNDATION.

I DON'T THINK THIS DETRACTS FROM THE FOUNDATION'S WORK.

I THINK THEY'RE A PHENOMENAL INSTITUTION.

I THINK, YOU KNOW, THE WHOLE BOARD IS A VOLUNTEER BOARD AND I AM HUGELY GRATEFUL FOR EVERYTHING THEY DO.

BUT I THINK, YOU KNOW, WE ALL GOT ON COUNCIL.

ONE OF THE THINGS WE WANTED TO DO WAS TRY TO CREATE A BETTER RELATIONSHIP BETWEEN ALL OF THE AFFILIATES.

AND I FEEL LIKE EVERY TIME WE MAKE A STEP FORWARD, WE SOMEHOW TAKE A STEP BACKWARDS ON THIS ONE.

AND SO I'D LIKE TO TRY TO WORK OUT SOME WAY WE CAN TRY TO GET BETTER COMMUNICATION WITH THESE QUARTERLY UPDATES.

AND I'D LOVE TO SEE SOME FINANCIAL COMPONENT INTEGRATED INTO THESE QUARTERLY UPDATES.

JUST SO WE JUST HAVE MORE FLUIDITY IN TERMS OF UNDERSTANDING WHERE, YOU KNOW, THESE VARIOUS AFFILIATES ARE AND WE DON'T LEAVE IT A WHOLE YEAR BEFORE WE FIND OUT THROUGH AN AUDIT KIND OF WHAT'S GOING ON.

I JUST THINK IT'S BETTER PRACTICE.

UM, YEAH, I'LL JUMP IN.

I THINK IT'S JUST A COMMUNICATION STYLE ISSUE.

THEY DON'T, IN MY ESTIMATION, DON'T WANT TO FEEL LIKE THEY'RE BEING CALLED TO BE ACCOUNTABLE TO THIS COUNCIL.

UM. BUT I THINK THEY WOULD BE HAPPY TO PARTNER ON.

YOU KNOW WHAT THEIR MANDATE IS AND WHAT WE CAN DO TO HELP EACH OTHER ACHIEVE THE GOAL OF FILLING THE GAP OF THE.

UM, YOU KNOW, EXPENSE OF THE ACADEMY BASED ON WHAT? YOU KNOW. THEY'RE CURRENTLY DOING.

SO I, I MEAN, I TAKE IT AS YOU KNOW, I TALK TO SOME OF THE THE BOARD MEMBERS OFFLINE.

AND, YOU KNOW, GENERICALLY, I WOULD SAY THAT THEY'RE MORE THAN WILLING TO DISCUSS HOW TO PARTNER BETTER, BUT IT SEEMS LIKE THE WAY THAT IT WAS.

PRESENTED WAS MAYBE A LITTLE BIT MORE LIKE, COME AND GIVE US YOUR RUNDOWN OF YOUR FINANCIALS AND HOW YOU'RE DOING THINGS.

AND THEY PROBABLY FEEL LIKE THAT'S A LITTLE BIT OF AN OVERSTEP BECAUSE IT'S NOT SUPER CLEAR IN TERMS OF WHAT THE ACCOUNTABILITY IS TO A SEPARATE ORGANIZATION THAT THAT IS BEING RUN BY VOLUNTEERS.

SO, YEAH. JANET, CAN YOU TELL US WHAT OUR RESPONSIBILITIES ARE WITH THE FOUNDATION? YEAH, IT WOULD BE HELPFUL, ACTUALLY.

I DON'T USUALLY GET TO TALK, SO I'M LIKE.

SO THERE ARE REALLY TWO AREAS THAT COME INTO PLAY.

ONE IS THE FUNCTION OF HOW THE FOUNDATION WAS STRUCTURED WHEN IT WAS CREATED AS A PROFIT ORGANIZATION.

IT WAS CREATED AS A SUPPORTING ORGANIZATION FOR THE TOWN OF WESTLAKE.

AND SO THE GOVERNING DOCUMENTS DESIGNATE IT AS AN INSTRUMENTALITY OF THE TOWN.

WITH THAT SAID, IT IS STILL A SEPARATE NON PROFIT ORGANIZATION, AND SO THEIR BOARD DOES HAVE AUTONOMY IN TERMS OF THE DECISION MAKING FOR THEIR ORGANIZATION WITH THE UNDERSTANDING THAT THEY SIT ON THE BOARD AT THE WILL OF THIS COUNCIL. AND THIS COUNCIL IS RESPONSIBLE FOR APPOINTING THOSE BOARD MEMBERS AND HAS THE AUTHORITY TO MAKE CHANGES IN THE BOARD MEMBERSHIP AT YOUR AT YOUR DISCRETION.

SO. THAT IS PART OF THEIR BYLAWS AND THEIR ARTICLES OF INCORPORATION WITH A MAJORITY VOTE.

CORRECT. WITH THE MAJORITY VOTE OF THIS COUNCIL COULD MAKE CHANGES IN THE BOARD MEMBERSHIP OF THE FOUNDATION.

THAT'S CORRECT. SO THAT'S SO YOU HAVE THAT PIECE OF IT IN TERMS OF THE WAY THE CONTROL THAT THIS COUNCIL HAS OVER THEIR BOARD MEMBERSHIP.

[00:45:07]

IN TERMS OF ACCESS TO FINANCIAL RECORDS, I THINK IT'S IMPORTANT TO RECOGNIZE THAT AS A NON PROFIT ORGANIZATION IN TEXAS, THERE IS AN EXPECTATION BECAUSE THE FUNDS OF ANY NON PROFIT ORGANIZATION ARE HELD FOR THE PUBLIC TRUST.

THERE ARE PROVISIONS IN THE TEXAS BUSINESS ORGANIZATIONS CODE THAT GIVE ANY MEMBER OF THE PUBLIC THE RIGHT TO ACCESS FINANCIAL RECORDS OF A NON PROFIT ORGANIZATION. SO THAT AND THE LEVEL OF DETAIL, YOU KNOW, WE CAN LOOK AT THAT SEPARATELY IF THAT BECOMES AN ISSUE.

BUT DOES THE AUDIT SATISFY THAT? THE AUDIT IS ONE PIECE, BUT THAT'S NOT THE ONLY PIECE THAT THEY WOULD BE REQUIRED TO.

WHAT ELSE IS THERE? THEN I COULD LOOK UP THE STATUTE FOR YOU AND GIVE YOU THE DETAILS.

THE PROBLEM WITH THE AUDIT, I MEAN, IT'S ANY FINANCIAL RECORDS.

WELL, YEAH, BECAUSE LIKE THE THE AUDIT WAS FINISHED.

SO THEIR YEAR END WAS, WHAT, AUGUST 31ST.

AND THE AUDIT I THINK TOOK FIVE MONTHS TO COMPLETE.

AND THEN I DON'T THINK WE EVEN GOT THE AUDIT FOR ANOTHER SIX MONTHS AFTER THAT.

SO THAT'S THE ADVANTAGE.

THE QUARTERLY FINANCIAL UPDATES, THEY DON'T HAVE TO BE AUDITED, OBVIOUSLY, BUT JUST HAVE A MORE TIMELY JUST SENSE OF KIND OF, YOU KNOW, WHAT'S HAPPENING IS BECAUSE STEPPING AWAY FROM LIKE THE LEGALITY, WELL, MAYBE IT IS A LEGAL QUESTION, BUT IN TERMS OF THE THE BOARD, THE TOWN COUNCIL AND OR BOARD OF TRUSTEES ROLE, WHAT WOULD BE THE EXPECTATION IN TERMS OF THEM AT LEAST HAVING AN UNDERSTANDING ABOUT THE FINANCES OF THE FOUNDATION, GENERAL PERFORMANCE OF THE FOUNDATION? I MEAN, YOU MENTIONED THAT THAT LEGALLY THEY CAN EITHER APPOINT OR REMOVE BOARD MEMBERS.

OKAY. SETTING THAT ASIDE, WHAT IS THE EXPECTATION IN TERMS OF OVERSIGHT? SO THAT REALLY TAKES US TO THE TO THE SECOND SOURCE OF, I GUESS, AUTHORITY FOR FOR THIS COUNCIL, WHICH IS THAT THE TOWN COUNCIL IN 2011, I WANT TO SAY 2011, ENTERED INTO A MEMORANDUM OF UNDERSTANDING WITH THE FOUNDATION AND THE THE THE MAIN PURPOSE OF ENTERING INTO THAT MEMORANDUM OF UNDERSTANDING WAS BASED ON THE FACT THAT THE TOWN COUNCIL WAS PROVIDING AN SEPARATE ORGANIZATION BECAUSE, AGAIN, EVEN THOUGH THEY'RE SUPPORTING ORGANIZATION TO YOU, THEY ARE STILL A SEPARATE NONPROFIT ORGANIZATION.

AND THE THE NONPROFIT, THE FOUNDATION WANTED THE SUPPORT OF A STAFF MEMBER THAT WAS GOING TO BE A TOWN COUNCIL STAFF MEMBER OR ACADEMY STAFF MEMBER, DEPENDING UPON WHICH DOCUMENT YOU LOOK AT.

BUT BECAUSE OF THAT, YOU ARE GOING TO HAVE AN INDIVIDUAL THAT WAS BEING PAID WITH PUBLIC FUNDS, THAT WAS GOING TO BE PROVIDING SERVICES FOR A NON PROFIT ORGANIZATION. STATE LAW TYPICALLY WOULD SAY THAT YOU CAN'T DO THAT.

WE HAVE OUR TEXAS CONSTITUTION WOULD TELL YOU THAT IT'S AN UNCONSTITUTIONAL GIFT OF PUBLIC FUNDS TO USE PUBLIC SUPPORT FOR A PRIVATE PURPOSE AND NON PROFIT ORGANIZATIONS, A PRIVATE ORGANIZATION.

BUT WE HAVE A LONG STANDING TRADITION OF PUBLIC ENTITIES BEING ALLOWED TO USE PUBLIC FUNDS AS LONG FOR TO SUPPORT A PRIVATE ORGANIZATION, AS LONG AS THERE'S A THREE PART TEST THAT IS MET.

AND IT BASICALLY RECOGNIZES THAT NOT EVERY GIFT OR SUPPORT TO A PRIVATE ORGANIZATION IS NECESSARILY A BAD THING FOR THE PUBLIC ENTITY. AS LONG AS THE PUBLIC ENTITY IS GETTING AN APPROPRIATE RETURN ON THAT INVESTMENT.

AND SO THE THREE PART TEST THAT WAS DEVELOPED IS THAT WHEN YOU ARE GOING TO BE USING PUBLIC SUPPORT FOR A PRIVATE ORGANIZATION, THAT YOU HAVE TO, NUMBER ONE, IDENTIFY THAT IT'S SERVING A PROPER EDUCATIONAL PURPOSE OR PUBLIC PURPOSE, IN THIS CASE, EDUCATIONAL PURPOSE.

NUMBER TWO, THAT YOU HAVE SUFFICIENT CONTROLS IN PLACE TO ENSURE THAT PUBLIC PURPOSE IS BEING MET.

AND THREE, THAT YOU HAVE A RECOGNIZED RETURN BENEFIT TO THE PUBLIC ENTITY.

AND SO THAT MEMORANDUM OF UNDERSTANDING IS THE BEST TOOL TO ENSURE THAT YOU CAN SHOW HOW YOU'RE MEETING THAT THREE STEP PROCESS.

AND SO THROUGH THAT MEMORANDUM OF UNDERSTANDING, THE TOWN MADE CERTAIN COMMITMENTS TO THE FOUNDATION AND IN RETURN THE FOUNDATION MADE CERTAIN COMMITMENTS TO THE TOWN IN TERMS OF ESTABLISHING THOSE CONTROLS SO THAT YOU COULD SEE OVER TIME THAT THOSE THINGS WERE BEING MET.

AND SO TO YOUR QUESTION, IN TERMS OF WHAT ARE YOUR RESPONSIBILITIES AS A COUNCIL, IT WOULD BE TO ENSURE, NUMBER ONE, THAT YOU'RE UPHOLDING YOUR END OF THAT MEMORANDUM IN TERMS OF THAT YOU'RE PROVIDING THE SUPPORT THAT YOU AGREED TO PROVIDE, BUT ALSO THAT YOU'RE HOLDING THE FOUNDATION ACCOUNTABLE TO THE COMMITMENTS THAT THEY MADE SO

[00:50:08]

AND THERE'S KIND OF TWO COMPONENTS.

THE FOUNDATION ONE IS IT'S A CRITICAL FUNDING ARM FOR THE OPERATIONAL OVERHEADS OF THE SCHOOL.

I MEAN, 1.2 MILLION OUT OF THE 11 MILLION PLUS BUDGET WE JUST PASSED HERE A COUPLE OF WEEKS AGO, I MEAN, THAT'S A BIG COMPONENT.

AND THEN THE OTHER ONE IS ACTUALLY THE FOUNDATIONAL PIECE.

IT'S, YOU KNOW, A SENSE OF AN ENDOWMENT, THE ASSETS THEY HOLD THAT GENERATES THE RETURN.

SO THOSE ARE TWO VERY IMPORTANT FUNCTIONS.

AND SO JUST TO CLARIFY, OBVIOUSLY WE HAVE AN INDEPENDENT BOARD WHO'S TECHNICALLY APPOINTED BY THE TOWN, BUT THEY HAVE A FIDUCIARY RESPONSIBILITY TO THE DONORS, ONE COULD ARGUE.

RIGHT. AND THEY'RE ALL VOLUNTEERS.

SO JUST WE'RE VERY, VERY CLEAR ABOUT THE EXPECTATION OF, YOU KNOW, HAULING THEM BEFORE THE TOWN COUNCIL.

SO BUT JUST GOING BACK TO YOUR POINT, I MEAN, WE HAVE AN EMPLOYEE OF THE TOWN, JUST TO CLARIFY, THAT DOES WORK FULL TIME FOR THAT FOUNDATION.

IS THAT CORRECT? UNDER THE MEMORANDUM OF UNDERSTANDING, IT WAS SUPPOSED TO BE A SPLIT POSITION SO THAT THE POSITION WAS ORIGINATED TO BE HALF TIME FOR THE FOUNDATION AND HALF TIME FOR THE ACADEMY AS DIRECTOR OF DEVELOPMENT.

OKAY. WITH THAT SAID, ARE THEY GOVERNED BY THE PUBLIC FUNDS INVESTMENT ACT OR ARE THEY CAN THEY DO OTHER THINGS? AND IF SO, ARE THEY ARE THEY OPERATING UNDER UNDER PUBLIC FUNDS INVESTMENT ACT? I COULDN'T SPEAK TO WHETHER OR NOT THEY ARE OPERATING UNDER THE PUBLIC FUNDS INVESTMENT ACT.

AND IN ALL TRANSPARENCY, YOU CAN ASK MORE THAN ONE PERSON AND GET MORE THAN ONE ANSWER TO THAT QUESTION.

OH, GOOD. YOU CAN ASK MORE THAN ONE LAWYER AND GET MORE THAN ONE ANSWER TO THAT QUESTION.

LOOK, I THINK THAT WE NEED TO DEFINE EXACTLY PRACTICALLY WHAT WE CARE ABOUT.

AND STEP AWAY FROM THIS LEGAL DEBATE ON WHO IS REQUIRED TO DO WHAT BECAUSE THEY COULD LITERALLY SHUT THAT THING DOWN AND SET UP THEIR OWN 501.

C THREE AND NOT PROVIDE ANYTHING TO THE TOWN.

RIGHT. BUT THEY WOULDN'T HAVE THE LEGAL RIGHTS TO OPERATE ON THE SCHOOL PROPERTY AND IN THE SCHOOL NAME.

BUT WHO WHO DOES THAT HURT? DAVID. DOES THAT HURT THEM OR DO THEY HURT? DOES THAT HURT THE SCHOOL? ANY OF US WANT TO GO? NO. SO IT'S A COMMUNICATION PROBLEM.

SO THERE'S A THERE'S A WAY TO GET WHAT YOU WANT AND THEN THERE'S A WAY TO TRY AND FORCE YOUR WILL AS A COUNCIL MEMBER.

AND I'M TELLING YOU THAT IF YOU GO THE LATTER ROUTE, I THINK IT'S GOING TO END NEGATIVELY.

I THINK THAT WE SHOULD JUST PRACTICALLY ASK OURSELVES, WHAT IS IT THAT WE WOULD LIKE TO KNOW AND FIND A WAY TO GO PARTNER WITH THEM.

AND I THINK THEY'D BE VERY RECEPTIVE TO IT.

BUT IF YOU GO DOWN THIS, YOU HAVE TO DO THIS AND YOU HAVE TO DO THAT ROUTE.

I THINK IT'S GOING TO WELL, I THINK THERE'S GOING TO BE A NEGATIVE REACTION.

I DON'T THINK ANYONE WAS SAYING YOU HAVE TO DO THIS, HAVE TO DO THAT.

I MEAN, I. WHAT'S THE CONCERN? THEY WERE SUPPOSED TO DO A QUARTERLY UPDATE.

I KNOW. BUT WHAT ULTIMATELY DO YOU I MEAN, I, I CAN THINK OF A LOT OF WAYS TO DESCRIBE WHY I WANT TO PARTNER WITH THEM.

AT THE TOP OF THAT LIST IS NOWHERE TO BE FOUND ON MY LIST IS THAT I'M CONCERNED ABOUT WHAT THEY'RE DOING WITH THE FUNDS OR WHAT THEIR INTERNAL PROCESSES ARE.

I MEAN, IT'D BE NICE TO KNOW THAT, BUT I THINK IT'S MORE OF A PARTNERSHIP OF, LOOK, WE'RE RELYING ON THEM TO COVER APPROXIMATELY 20% OF WHAT THE STIPEND IS FROM THE TOWN OF THE SCHOOL. IT'S A COMPLETE VOLUNTEER ORGANIZATION, OF COURSE, OTHER THAN THE EXECUTIVE DIRECTOR WHO'S PAID FOR BY THE TOWN.

OKAY. THEY WOULD DUMP THAT.

IT'S NOT THAT MEANINGFUL.

DAVID, THINK ABOUT IT. IT'S HALF IT'S A HALF A POSITION.

LET'S BE PRACTICAL. IT'S A PERCEPTION.

AND WHEN AN EMPLOYEE OF THE TOWN DOESN'T WANT TO SHOW UP TO A TOWN COUNCIL MEETING, AGAIN, IT'S A PERCEPTION ISSUE.

WELL, I'M. I'M JUST TELLING YOU, MY OPINION IS THAT YOU'RE GOING TO CATCH MORE FLIES WITH HONEY ON THIS ONE.

AND I THINK WE SHOULD FIND A WAY TO, LIKE, PARTNER WITH THEM TO HELP THEM DO THEIR JOB.

AND THEN IN RETURN FOR THAT, ASK THEM FOR A LITTLE BIT OF TRANSPARENCY.

AND I THINK THEY'D BE WILLING TO COME IN HERE, BUT I DON'T THINK IT'S BEEN DEFINED WELL ENOUGH WHAT THEY'RE COMING IN HERE TO ANSWER TO.

AND I THINK THAT THAT'S PROBABLY WHY.

WELL, THEY HAVE UNDERSTOOD THEY KIND OF KNOW WHAT THEY'RE SUPPOSED TO BE DOING.

SO, MAYOR, CAN I JUST JUMP IN HERE FOR A SECOND? I MEAN, THIS IS A BROADER ISSUE.

DAVID, YOU BROUGHT IT UP.

LOOK, LET'S KIND OF STEP BACK A SECOND.

WE HAVE THREE, IT'S GOING TO BE FOUR AFFILIATES OF THE SCHOOL WE HAVE THE HSC DOES A FABULOUS JOB.

WE HAVE THE FOUNDATION, WE HAVE PLAC.

I CAN'T TELL YOU WHERE THEY ARE, BUT THEY'RE HOLDING SCHOOL FUNDS THAT WE NEED TO ADDRESS.

AND THEN WE'RE STARTING THIS NEW BOOSTER CLUB AND THOSE GOVERNING DOCUMENTS.

JANET, TELL ME IF I'M WRONG.

ARE ONE IS AN AFFILIATE AGREEMENT ACROSS ALL THOSE THAT HAVE SPECIFIC THINGS THAT WE'RE SUPPOSED TO DO THAT EVERY AFFILIATE IS SUPPOSED TO DO, LIKE PROVIDE US FINANCIALS, HAVE AN ANNUAL AUDIT AND THINGS LIKE THAT.

AND THERE'S VARIOUS STAGES OF THOSE AFFILIATE AGREEMENTS FLOATING AROUND.

AND THEN THE SECOND ONE IS THE MEMORANDUM OF UNDERSTANDING.

DO I AM I DIRECTIONALLY CORRECT THERE?

[00:55:02]

AND SO YOUR CURRENT BOARD POLICY REQUIRES THAT THE TOWN COUNCIL DESIGNATE A GROUP AS AN AFFILIATE GROUP.

AND ONCE THEY'RE AFFILIATED THAT WAY, THERE'S CERTAIN EXPECTATIONS DICTATED BY YOUR POLICY.

AND THERE ARE AFFILIATE AGREEMENTS FLOATING AROUND HERE WITH THOSE AFFILIATES.

SO I JUST SAY ON ALL OF THIS, WE JUST NEED TO CLEAN THIS UP AND GET THIS.

OH, I WHOLEHEARTEDLY AGREE. NO, YEAH.

AND ESPECIALLY WITH THE BOOSTER CLUB COMING ONLINE, I WANT TO MAKE SURE THERE IS NO ROOM FOR MISUNDERSTANDING.

WE'RE FOR THE WILL OF THE SCHOOL.

WE'LL HAVE THE MEMORANDUM OF UNDERSTANDING.

WE'LL HAVE THE AFFILIATE AGREEMENT.

AND BUT LAST YEAR WE HAD ISSUES WITH WITH THE ART FUND.

OBVIOUSLY, IT CAUSES ISSUES.

AND WHEN WHEN THOSE ISSUES ERUPT, IT SHAKES CONFIDENCE A LITTLE BIT.

AND WE'VE GOT TO MAKE SURE THAT THAT THE SYSTEM IS ALWAYS WORKING THE WAY IT'S SUPPOSED TO.

LET'S START WITH FORMALITY.

QUICK QUESTION ON THE HISTORY OF THE FOUNDATION.

DID THEIR CHARTER START OUT AS A VEHICLE OF THE OF THE TOWN OR DID IT START OUT AS A AS A VEHICLE FOR THE SCHOOL, FOR THE BLACKSMITH FOUNDATION? THE BEFORE THE CHANGE WAS MADE FIVE YEARS AGO TO PULL IT UP.

BUT MY RECOLLECTION AND I AND I HAVE IT, I CAN GET TO IT TONIGHT, BUT MY RECOLLECTION IS THAT IT WAS IDENTIFIED IN THEIR ARTICLES OF INCORPORATION AS AN INSTRUMENTALITY OF THE TOWN OF WESTLAKE.

OKAY. SO SO ONE OF THE THINGS I THINK YOU GUYS ARE ALL BRINGING UP IS THAT WE JUST WE WANT TO BRING THESE AFFILIATES INTO A MORE MATURE RELATIONSHIP BECAUSE WE WANT TO CODIFY EXPECTATIONS AND WE WANT TO BE ABLE TO LOOK RESIDENTS AND FAMILIES IN THE EYE AND SAY, WE'RE SURE WE'RE NOT LOSING MONEY IRRESPONSIBLY. RIGHT.

AND I THINK THIS CONVERSATION IS JUST PART OF THAT BIGGER PICTURE.

AND I CERTAINLY AGREE WITH DAVID THAT WE WANT TO HAVE OVERSIGHT.

AND ALSO I AGREE WITH VICTOR THAT WE WANT TO HAVE HAVE A MORE POSITIVE COLLABORATIVE APPROACH TO THIS.

BUT I THINK IT'S REALLY IMPORTANT THAT WE DO BRING THESE AFFILIATES INTO A OBJECTIVE, CONSISTENT STANDARD AND KNOWING THAT IT'S FOR THE GREATER GOOD.

I WOULD NOT BRING I WOULD NOT READ ANY MORE.

THEY'RE NOT HERE TONIGHT THAN THEY'RE NOT HERE TONIGHT.

TO BE HONEST, THIS. I AGREE.

WE ARE SENSIBLE PEOPLE.

THEY ARE SENSIBLE PEOPLE.

WE WILL WORK THIS OUT THE RIGHT WAY.

I WOULD. SURE.

I'LL LEAVE IT AT THAT. SO I GUESS WE'LL TABLE THIS FOR NOW OR CLOSE IT OUT.

PERFECT. ALL RIGHT, LET'S GO ON TO CONSENT AGENDA.

[G. CONSENT AGENDA]

IS THAT JUST A CLARIFICATION? WHAT THAT IS? IT'S JUST A CLARIFICATION.

JUST I JUST WANT TO UNDERSTAND KIND OF WHAT PROMPTED THE ENGAGEMENT NOW AND WHAT ARE WE CONTEMPLATING IN TERMS OF PAYMENTS OWED BASED ON WORK PERFORMED SO FAR? I DON'T HAVE THE DOCUMENT DIRECTLY IN FRONT OF ME TO TALK ABOUT PAYMENTS OWED.

THIS IS JUST A ENGAGEMENT LETTER FOR WORK THAT HE BEGAN BACK IN OCTOBER.

I'M SORRY, BACK IN AUGUST, AUGUST 1ST, WHEN THE COUNCIL MET WITH IN CLOSED SESSION AND WE TALKED ABOUT IDENTIFYING BONDHOLDERS FOR THE SOLANA, PID.

HE'S DONE SOME WORK ON THAT AND HE'S ALSO DONE SOME WORK ALSO RELATED TO DISCUSSIONS THERE IN CLOSED SESSION.

YEAH, I THINK THAT'S MY QUESTION BECAUSE OBVIOUSLY, YEAH, WE ALL MET IN EXECUTIVE SESSION AND I SEEM TO RECALL THAT WE WERE EXPECTING SOME MORE FEEDBACK FROM THE PID ADMINISTRATOR. I THINK WE WERE DETERMINING THE SCOPE OF REFUNDING SOME OF THE SINKING FUNDS THAT WE HAD AGGREGATED OR ACCUMULATED OVER TIME.

I THINK THAT WAS A BIG PIECE WE WERE STILL WAITING TO HEAR BACK ABOUT IN TERMS OF THE LEGAL ASPECT.

WAIT, I REMEMBER YOU BROUGHT UP THAT YOU HAD APPROACHED I THINK THERE WAS AN ADVISER, MAYBE IT WAS COUNSEL AT SOME POINT AND THEY WERE LOOKING FOR A RETAINER AND WE ALL KIND OF BALKED AT IT. I DON'T THINK A SPECIFIC DISCUSSION HAD BEEN HELD ABOUT ACTUALLY APPOINTING A LEGAL ADVISER, BECAUSE MY UNDERSTANDING IS IDENTIFYING THE BOND HOLDERS.

I MEAN, HOW REALISTIC IS THAT ACTUALLY GOING TO BE? WELL, HE'S ALREADY DONE A LOT OF THAT WORK, SO WE'VE IDENTIFIED THE MAJORITY BOND HOLDER, BUT THE THAT'S AT 33%.

BUT THE REST OF THAT'S BEEN FARMED OUT TO SOME OTHERS.

SO HE'S ALREADY BEEN WORKING ON THAT BECAUSE OF THE DIRECTION THAT WE GAVE BACK IN THAT CLOSED SESSION MEETING.

HE IS OUR CURRENT BOND COUNSEL.

RIGHT. SO THIS IS JUST A LETTER OF ENGAGEMENT TO PAY HIM FOR THE WORK THAT WE'VE ALREADY BEEN DOING, HONESTLY.

BUT CAN WE QUANTIFY WHAT WE OWE BASED ON THE WORK? BECAUSE AGAIN, WHEN YOU SAY WE GAVE DIRECTION, I MEAN, WE CAN'T GIVE DIRECTION IN EXECUTIVE SESSION.

SO I'M JUST TRYING TO CLARIFY BEFORE WE FIND OUT THAT SOMEHOW WE'VE JUST WRITTEN A $30,000 CHECK TO A LAW FIRM.

CAN WE JUST CLARIFY WHAT THE SCOPE IS? BECAUSE I FEEL LIKE THAT MAYBE WE'VE INVITED TO EXECUTIVE SESSION WORK WAS PERFORMED AND NOW IT'S LIKE, OH, BY THE WAY, DUE TO THESE CONVERSATIONS, WE'VE GOT TO GET A FORMAL

[01:00:02]

WE CAN TABLE THIS.

I CAN GET THOSE ANSWERS FOR YOU AND WE CAN VOTE ON IT AT THE NEXT MEETING.

YEAH, I MEAN, THAT'S YEAH, THAT'S MY ONLY QUESTION BECAUSE I MEAN, I'VE READ THE SCOPE OF THE ENGAGEMENT, BUT A LOT OF IT IS, YOU KNOW, ATTEND MEETINGS, DRAFT RESOLUTIONS, DRAFT LEGAL NOTICES, BUT I'M NOT QUITE SURE WHAT WHERE THIS IS GOING TO GET US.

AND SO I JUST WANT TO MAKE SURE IF WE'RE GOING TO KEEP PURSUING THIS, THAT WE JUST THERE'S JUST CLARITY AND KIND OF WHERE WE'RE GOING KIND OF WHAT ARE THE EXPECTATIONS, THE OUTCOME HERE? THE MAJORITY OF THE DIRECTION THAT WAS GIVEN TO HIM WAS TO WORK IN CONJUNCTION WITH OUR ADMINISTRATOR TO COME UP WITH THE ANSWERS THAT WE NEEDED IN ORDER TO DO EXACTLY WHAT YOU SAID ABOUT THE BUYING DOWN OF THOSE ASSESSMENTS.

SO A LOT OF THAT HOMEWORK HAD TO BE DONE THROUGH LEGAL MEANS.

AND WE'RE AND THAT'S WHAT THE ENGAGEMENT LETTER WAS TO DO.

BUT I'LL GET YOU AN EXACT NUMBER OF HOW MUCH THAT COST IS AS OF AUGUST 1ST.

AND WE CAN PUT THAT ON THE NEXT MEETING.

WE'RE NOT IN ANY HURRY FOR THIS.

YEAH. YEAH. AND LIKEWISE, I'M NOT TRYING TO, TO, YOU KNOW, NOT MOVE FORWARD WITH.

I JUST WANT TO MAKE SURE WE UNDERSTAND.

ABSOLUTELY. NO, I UNDERSTAND.

I'D WANT TO KNOW THE MONEY AS WELL.

I JUST DON'T HAVE IT WITH ME.

LIKE. I REMEMBER THAT. I REMEMBER THAT CONVERSATION.

THERE WAS A LOT OF OUTCOMES FROM THAT DISCUSSION AND A LOT OF QUESTIONS WE HAD UNANSWERED THAT IN MY OPINION, WE SHOULD HAVE HAD ANSWERED TO THIS POINT.

SO REGARDLESS OF HOW WE GET IT, I THINK THAT'S STILL DOWN THE PATH.

AND I'M VERY INTERESTED TO FIND OUT WHEN WE DO GET SOME OF THE ANSWERS FROM THE QUESTIONS WE HAVE.

WE'D LIKE TO HAVE ANOTHER JOINT MEETING WITH P AND Z OVER THIS TOPIC IN NOVEMBER, IF AT ALL POSSIBLE.

I'M ALWAYS FOR IT. I THINK THAT'S I THINK THEY WORK WELL.

ALL RIGHT, SO WE'RE GOING TO TABLE G TWO FOR NOW.

ALL RIGHT. YEAH. SO CAN I GET A MOTION TO APPROVE CONSENT AGENDA G1, G3 AND G4? CAN I GET FIRST? YEAH, I'LL MAKE A MOTION A SECOND.

I'LL SECOND. ALL IN FAVOR? AYE, AYE. ALL OPPOSED.

MOTION CARRIES. OKAY, LET'S GO ON TO PUBLIC HEARING ORDINANCE H ONE.

[H.1. ORD-982 Conduct a public hearing and consider approval of Ordinance 982 authorizing a zoning change on Lot 1R1-1, Block 2, Westlake/Southlake Park Addition Number One, from the PD1-1 zoning district to the PD10 zoning district in order to construct a single-family residential development. The subject property contains approximately 32.88 acres and is located between Sam School Road and State Highway 114 just north of the boundary with the city of Southlake; and take appropriate action (Ron Ruthven, Director of Planning and Development)]

THE SUBJECT PROPERTY CONTAINS APPROXIMATELY 32.8 ACRES AND IS LOCATED BETWEEN SAM'S SCHOOL ROAD AND STATE HIGHWAYS, 114 JUST NORTH OF THE BOUNDARY OF THE CITY OF SOUTH LAKE.

RON. SO THIS IS A REZONING REQUEST TO REZONE THE 32.88 ACRES YOU SEE ON THE SCREEN HERE FROM PD 1-1 TO A NEW PD DISTRICT THAT WOULD INCLUDE 55 SINGLE FAMILY DETACHED PLOTS ON THE PROPERTY.

SO A LITTLE BIT OF THE HISTORY ON THIS PROPERTY.

IT'S ALWAYS BEEN UNDEVELOPED, SAVE FOR THE TWO AND A HALF ACRE GAS WELL PAD SITE THAT'S ON IT.

THE SITE WAS DRILLED A LITTLE OVER TEN YEARS AGO, BUT IT NEVER THERE WAS NEVER ANY PRODUCTION ON THE SITE.

THERE WERE A PIPELINE ATTACHED TO IT OR ANYTHING.

SO IT'S BEEN CAPPED, PLUGGED AND ABANDONED, AND IT IS NO LONGER A GAS WELL PAD SITE, NOR WILL IT WILL BE.

SO OTHER THAN THAT THE PROPERTY IS UNDEVELOPED, LARGELY TREED A LOT OF TOPOGRAPHIC CHANGE ON THE PROPERTY.

LARGE PORTION OF IT IS WITHIN THE FLOODPLAIN.

THE MARSHALL BRANCH THAT COMES OUT OF KIND OF BETWEEN TARABELLA GLEN WICK AND THEN GOES ACROSS INTO SOUTH LAKE.

AND ACTUALLY WHEN IT CROSSES THE FREEWAY, IT'S ALREADY IN THE CORE PROPERTY AS PART OF THE LAKE GRAPEVINE BASIN.

SO THE DEVELOPER WOULD LIKE TO DEVELOP THIS AGAIN FOR FOR 55 LOTS.

THERE IS A NEW SERVICE ROAD THAT IS COMING IN ON 114 THAT WILL BE DONE IN ABOUT SIX MONTHS, BUT THERE WILL BE NO ACCESS TO THE SERVICE ROAD PROPOSED FROM THE DEVELOPMENT.

ALL THE ACCESS WILL COME IN OFF OF SAM SCHOOL ROAD.

SO THE HOMES AGAIN WOULD BE SINGLE FAMILY, BUT THEY WOULD HAVE A LOT OF VARIATION IN SIZE.

SOME WOULD BE VERY SMALL HOMES NOT ATTACHED, BUT IN THE KIND OF A STYLE OF TOWNHOMES.

LET ME ADVANCE THE SLIDE AND SHOW YOU.

THESE WOULD BE KIND OF THE PURPLE SHADED HOMES ON THE CONCEPTUAL SITE PLAN THAT IS SHOWN HERE.

AND THEN THE OTHERS WOULD BE LARGER ESTATE STYLE HOMES IN THE DEVELOPMENT.

SO IN TERMS OF OPEN SPACE, THE DEVELOPER IS PROPOSING 44.6% OPEN SPACE.

YOU CAN SEE THE OPEN SPACE AREAS ON THE PLAN.

THERE'S A LOT OF BUFFERING FROM 114 AND THAT'S A MINIMUM 125 FOOT BUFFER THAT WOULD JUST BE PRESERVED IN PLACE, OPEN SPACE, BUT WOULD ALSO INCLUDE ADDITIONAL TREE PLANTINGS ON THE PORTION OF THE DEVELOPMENT.

KIND OF LOOKING AT THE PLAN, THE NORTH POINT OF THE DEVELOPMENT, THAT'S THAT'S THE PART WHEN YOU DRIVE BY ON 114, YOU CAN KIND OF SEE THE EDGE OF THE GAS PAD SITE FROM THE ROAD.

[01:05:05]

AND THIS IS ONE OF THE CONDITIONS OF THE THE PLANNING AND ZONING COMMISSION AS THEY WERE CONSIDERING THIS AS TO PROVIDE ADDITIONAL BUFFERING FOR THE DEVELOPMENT AND SCREENING FROM HIGHWAY 114.

YOU ALSO SEE THE FLOODPLAIN TO THE NORTH, WHICH PROVIDES THE BUFFER BETWEEN THE SOLANA PLAZA DEVELOPMENT AND THE PROPOSED DEVELOPMENT.

THE DEVELOPER HAD ORIGINALLY PROPOSED BUILDING A PEDESTRIAN BRIDGE THAT WOULD LINK THESE TWO DEVELOPMENTS TOGETHER, WHICH IS STILL POSSIBLE.

HOWEVER, THAT'S BEEN SCALED BACK BECAUSE THERE'S A LOT OF ENGINEERING AND WORKING WITH THE PROPERTY OWNERS IN SOLANA TO MAKE THAT HAPPEN.

POSSIBLY THERE COULD BE AN OPPORTUNITY FOR THAT WITH THE NEW OWNER OF THE MARRIOTT HOTEL SITE.

AND THEN WE HAVE A 50 FOOT BUFFER ALONG SAM SCHOOL ROAD.

THAT IS PROPOSED AS WELL.

THE STREETS WOULD BE GATED.

THERE'D BE A GATE OFF OF SAM'S SCHOOL AND THE ROAD GOING INTO THE DEVELOPMENT WOULD LINE UP WITH THE ROAD GOING INTO TERRA BELLA, AND THAT WOULD ALSO PROVIDE AN OPPORTUNITY TO TO IMPROVE THE REMAINDER OF THE ROAD WHERE IT'S NOT IMPROVED THERE.

ON SAM SCHOOL AND ALSO PROVIDE SOME TYPE OF ENTRY FEATURE COMING FROM SOUTH LAKE INTO WEST LAKE.

THERE IS PARKLAND DEDICATION REQUIRED FOR THE DEVELOPMENT THAT IS, I BELIEVE IT'S 1.6 ACRES.

THERE IS AN EXISTING PARK ACROSS THE STREET SOUTH OF LIFETIME, THAT WAS DEDICATED AS PART OF THE NOLS.

THAT TIES INTO BOTH THE CONSERVATION AREA THAT WAS DEDICATED AS PART OF THE NOLS AND ALSO TIES INTO THE TRAIL THAT CONNECTS TO GLEN WICK PARK.

SO STAFF RECOMMENDS YOU'RE TALKING ABOUT THAT.

HILL I'M SORRY, YOU'RE TALKING ABOUT THE HILL.

YES, SIR. THE HILL. YEAH.

SO I THINK THAT, FUNNILY ENOUGH, WAS LIKE ONE OF THE FIRST MEETINGS I EVER ATTENDED PUBLICLY WAS TO TALK ABOUT THAT.

AND I REMEMBER WE STARTED TO DISCUSS THE FUNDING.

I THINK THERE WERE THREE PHASES TO DEVELOPING THAT OUT.

AND MY UNDERSTANDING FROM THE TIME WAS THE FIRST PHASE WAS EFFECTIVELY COVERED BY LIFETIME FITNESS.

AND I THINK ANOTHER DEVELOPMENT, MAYBE IT WAS THE NOLS.

CAN YOU JUST TELL US REAL QUICK, I KNOW IT'S NOT ON THE AGENDA.

HOPEFULLY. CAN YOU JUST TELL US WHAT'S HAPPENING WITH THAT PUBLIC PARK? BECAUSE I DON'T THINK WE'VE HEARD ANYTHING.

SO AS PART OF AN AGREEMENT WITH LIFETIME FITNESS, THE MONEY THAT THEY WERE GOING TO APPLY TOWARD IMPROVEMENTS IN THE PARK WAS GOING TO BE BASED STRICTLY OFF OF THE TOTAL TREE MITIGATION REQUIRED FOR THE SITE.

AND WORKING WITH LIFETIME, WHAT WE'RE TRYING TO DO IS TO ENSURE THERE'S ADEQUATE BUFFERING BETWEEN LIFETIME AND THE NOLS PROPERTY NEXT DOOR.

SO IT LOOKS LIKE A LOT OF THAT MONEY IS ACTUALLY GOING TO GO INTO ADDITIONAL TREES PLANTED BETWEEN THE LIFETIME SITE, NO PARK DEVELOPMENT.

SO AND THERE WAS IT WASN'T MUCH TO BEGIN WITH IN TERMS IT WAS A COUPLE OF HUNDRED THOUSAND AT THE MOST TO APPLY TO THAT PARK.

SO IT WOULD HAVE REQUIRED MORE MONEY FROM OTHER FUND FUNDING SOURCES TO FINISH OUT ANY IMPROVEMENTS.

IT'S JUST THAT THOSE IMPROVEMENTS WERE NEVER FULLY IDENTIFIED AS TO WHAT THAT MIGHT BE ON THE PARK OTHER THAN JUST LANDSCAPING.

SO ANY PARKLAND DEDICATION FEES COLLECTED AS PART OF THIS DEVELOPMENT COULD BE APPLIED DIRECTLY FOR THAT PARK OR JUST TO ANY PARK.

AND WITH THAT, THAT WOULD BE AGREED IN THE ECONOMIC DEVELOPMENT AGREEMENT THAT WOULD OCCUR LATER.

IS THAT WHERE WE WOULD NEGOTIATE THAT POINT, SPECIFICALLY THE DEVELOPMENT AGREEMENT, THE DEVELOPMENT AGREEMENT? AND WHAT WE NEED TO COME UP WITH IS A SPECIFIC WHAT THAT FEE AMOUNT IS, WHERE IT GOES BACK, I GUESS, TO OUR DISCUSSION EARLIER ABOUT THIS FORWARD LOOKING COMPREHENSIVE PLAN FOR THE TOWN, BECAUSE AGAIN, WE'VE ONLY BEEN TALKING ABOUT BELLAGIO, THIS DEVELOPMENT.

YOU'VE BROUGHT UP THE KNOLLS, BUT THERE SEEMS TO BE A LOT OF CONCEDING OF PUBLIC PARK LANDS.

RIGHT. AND TAKING FEES IN LIEU OF.

AND SO I JUST THINK WE NEED TO BE VERY CONSCIOUS AND THAT'S WHY WHEN YOU MENTIONED.

YEAH, BUT THERE'S ONE ACROSS THE STREET.

THE REALITY IS. WELL YEAH, APPARENTLY WE NEVER SECURED THE FUNDING FOR IT, SO JUST WANT TO MAKE SURE COUNCIL WAS KIND OF COGNIZANT OF THIS AS WE WERE THINKING IT THROUGH.

YEAH. AND JUST TO CHIME IN, DAVID, I KNOW THAT PNC HAS ALREADY APPROVED THIS AND THEY REDUCED THE NUMBER OF HOMES ON THIS DEVELOPMENT, BUT I'M STILL A LITTLE HESITANT BECAUSE THE DENSITY IS MUCH HIGHER THAN OUR COMPREHENSIVE PLAN HAD HOPED TO BE.

ONE HOUSE PER ACRE.

YEAH, AND THAT'S A GREAT QUESTION BECAUSE THAT'S 11I WAS GOING TO ASK YOU.

I'M SORRY IF I'M JUMPING AHEAD OF YOUR PRESENTATION.

THE OPENING RUBRIC TALKS ABOUT THE SQUARE FOOTAGE OF 37 5217 598.

BUT I THINK WHEN YOU LOOK AT THE DESCRIPTIONS LATER ON, THE REALITY IS WE'RE TALKING ABOUT MINIMUM LOT SIZE OF 3200FT², UP TO MAYBE 10,000 FOR THE LARGER LOT HOMES. AND ALSO DENSITY OF 1.67, WHICH IS THE HIGHEST.

YEAH. YEAH, EXACTLY.

BUT JUST ON THE SQUARE FOOTAGE FOR EACH OF THESE TOWNHOME UNITS, I KNOW TECHNICALLY AND TRY TO ZONE FOR SMALLER HOME LOTS, BUT IN REALITY, HOW WOULD THIS COMPARE TO KNOLLS OR ENTRADA, FOR EXAMPLE? SO THE AS FAR AS GROSS DENSITY, ONLY IN TROTTA HAS A HIGHER GROSS RESIDENTIAL DENSITY THAN WHAT THE DEVELOPMENT IS PROPOSING.

[01:10:06]

ATTACHED OR DETACHED UNITS, WHICH IF THAT WAS TO BE EXERCISED, WE'RE ONLY TALKING 44 ACRES.

SO YOU'RE ABOUT FOUR UNITS PER ACRE THERE.

IF HILLWOOD EVER DID COME IN WITH A PLAN TO DEVELOP THAT, WHICH I DON'T THINK THEY ARE GOING TO, BUT THERE ARE OTHER INSTANCES IN TOWN THAT HAVE NOT BEEN DEVELOPED YET THAT COULD ALSO EXCEED THIS DENSITY.

AND YOU'RE RIGHT ABOUT THE COMPREHENSIVE PLAN, THOUGH.

THE WHILE THE COMP PLAN DOES TALK ABOUT A MAX DENSITY OF ONE UNIT PER ACRE IN THE PASTORAL AREAS, IT NEVER REALLY DEFINES THAT IN THE TRANSITIONAL AREAS. AND THAT'S A WE HAVE A LOT OF ROOM FOR FURTHER DEFINING AND SHARPENING WHAT THAT RECOMMENDATION IS.

IF WE WERE TO UPDATE THE COMPREHENSIVE PLAN MOVING FORWARD.

IT'S A HUGE GAP BETWEEN THE BUILD OUT POPULATION, WHAT YOU COULD ACTUALLY BUILD BASED ON THE ENTITLEMENTS.

YEAH, BECAUSE I THINK IT'S BACK HERE.

I THINK IT'S ON PAGE NINE OF THIS SORT OF STAFF REPORT.

IT SAYS HERE. IT SAYS THE COMPREHENSIVE PLAN ESTIMATES THAT THE TOTAL BUILD OUT POPULATION FOR WESTLAKE WILL BE 6766 PEOPLE.

IT SAYS THIS IS BASED ON A TOTAL BUILD OUT HOUSING COUNT OF 2376 UNITS.

BASED ON CURRENT RESIDENTIAL ENTITLEMENTS ALLOWED BY BOTH ZONING AND THE DEVELOPABILITY OF LAND, THERE ARE CURRENTLY ONLY 2001 POSSIBLE HOUSING UNITS AT BUILD OUT, LEAVING A CURRENT SURPLUS OF 375.

THIS WILL BE WAY THIS WILL BE FASCINATING TO BURROW INTO WHEN WE LOOK INTO THIS IN MORE DETAIL, BECAUSE I DON'T UNDERSTAND HOW THIS BREAKS OUT OR WHERE THIS IS SCHEDULED FOR.

BUT I THINK, LOOK, HAVING LOOKED AT THE PROPOSED PLAN, THE DEVELOPMENT IS BEAUTIFUL.

I MEAN, IT REALLY IS HIGH QUALITY.

IT LOOKS REALLY, REALLY ATTRACTIVE.

IT'S JUST FROM THE NAIVE SORT OF HIGH LEVEL PERSPECTIVE.

IT IS THAT DENSITY QUESTION AND IT'S CREATING THAT PRECEDENT OF AT WHAT POINT DO WE COMPLETELY BREAK AWAY, YOU KNOW, FROM SINGLE FAMILY, YOU KNOW, ACRE LOT HOMES AND KEEP ALLOWING FOR THIS HIGHER DENSITY.

IT'S JUST AN OBSERVATION.

I'M NOT WELL, I THINK THERE ARE TWO PIECES WITH THE DENSITY THAT WE HAD DISCUSSED IN THE COMP PLAN AND THAT WAS ONE, THE COST OF SERVICES.

RIGHT. AND THEN TWO, THE IMPACT ON WESTLAKE ACADEMY.

AND SO MY CONCERN HERE IS THAT IN ENTRADA, WE ALLOWED HIGHER DENSITY JUST BECAUSE WE HAD THE TRADE OFF FOR COMMERCIAL AND RETAIL.

BUT THAT'S NOT QUITE THE CASE IN THIS IN THIS IN THIS DEVELOPMENT.

SO I'M JUST I'M JUST HESITANT ABOUT THIS.

AND THIS IS NO DISRESPECT TO P&Z.

I KNOW THEY APPROVED IT. I'D LOVE TO HEAR SOME OF THEIR THOUGHTS.

AND THERE WAS A QUESTION OF THIS SUPPORTING THE COMMERCIAL AT THE SOLANA RIGHT THERE TO THE NORTH.

SO I DON'T KNOW IF THERE'S VACANCY THERE.

I DON'T KNOW ENOUGH ABOUT I KNOW THE MARRIOTT'S JUST CHANGED HANDS.

I KNOW THERE'S OFFICE BUILDINGS THERE.

BUT IS THERE OTHER CAPACITY FOR COMMERCIAL THAT THIS WOULD THEORETICALLY SUPPORT OR IS THAT KIND OF THERE IS ADDITIONAL LEASE SPACE THAT COULD BE FILLED IN THE SOLANA, BUT NOT A LOT. BUT I WOULD SAY LAST TIME WE CHECKED, IT'S AROUND 40%.

I BELIEVE IT'S ALSO SUPPOSED TO BE FOUR RESTAURANTS IN THE NEW HOTEL THE WAY THEY'RE BRIEFING IT.

RIGHT. SO, LOOK, I DON'T I MEAN, THE BIG UNKNOWN HERE I THINK IN TOWN IS PROBABLY THE CIRCLE T, I MEAN, IS THAT WOULD THAT BE A FAIR OBSERVATION IN TERMS OF FUTURE DEVELOP ABILITY? IS THAT KIND OF THE BIG UNKNOWN? I THINK IT'S MORE UNKNOWN TO THE TOWN THAN IT IS TO HILLWOOD, OF COURSE.

BUT I'M JUST SO I GUESS LET ME BE MORE SPECIFIC THEN.

SO WHEN WE'RE TALKING ABOUT A POTENTIAL BUILD OUT OF 2376 UNITS.

WHAT ARE THE ASSUMPTIONS BEING MADE FOR THOSE ON? SO THAT'S AN EXCELLENT QUESTION.

MOST CITIES WILL BASE THAT ASSUMPTION ON PHYSICAL CAPACITY TO BUILD OUT BASED ON A DENSITY THAT IS DETERMINED AS PART OF THE PLANNING PROCESS THROUGH FEEDBACK AND WORKING WITH STAKEHOLDERS AND RESIDENTS AND WESTLAKE'S COMPREHENSIVE PLAN.

THAT NUMBER IS STRICTLY BASED ON ZONING ENTITLEMENTS.

MOST COMP PLANS DON'T DO THAT.

OURS DID. AND PART OF THAT REASON FOR THAT WAS TO WORK WITH HILLWOOD BECAUSE CLEARLY THE CIRCLE TPD'S HAVE BEEN IN PLACE SINCE THE 90S AND IT DOESN'T WANT THOSE TO BE ALTERED OR TOUCHED.

AND SO I THINK AS PART OF THE COMPREHENSIVE PLAN DISCUSSION, THEY VERY MUCH WANTED TO LOCK THOSE ENTITLEMENTS IN.

AND SO THE COMP PLAN WAS KIND OF MOLDED AROUND THOSE ENTITLEMENTS.

THAT'S THERE'S ANOTHER WAY TO DO IT.

AND YOU CAN USE OTHER METHODOLOGIES.

AND I THINK IF WE WERE TO AMEND THE COMPREHENSIVE PLAN, WE'D WANT TO EXPLORE THOSE OTHER METHODOLOGIES.

LET ME ASK YOU THIS. I MEAN, LET'S JUST PRETEND THAT 2376 ULTIMATE UNITS IN TOWN WAS OUR GOAL.

JUST FOR ARGUMENT'S SAKE, DOES IT PROVING I KNOW WE'RE ONLY APPROVING THE ZONING TONIGHT, RIGHT.

THAT'S THE QUESTION. IT'S NOT THE ACTUAL.

BUT IF THEY DID GO AHEAD WITH THESE 55 UNITS, WOULD THAT INCREASE THIS FUTURE PREDICTED NUMBER OR DOES IT KIND OF FIT

[01:15:07]

AND SO WE'RE SAY 316.

YOU. SO BASICALLY WHAT I'M SAYING IS THERE'S A BONUS OF 316 UNITS THAT FALLS BELOW.

SO YOU'RE LOOKING AT 316 BELOW THE THEN NOBODY'S APPLIED FOR, IS THAT WHAT YOU'RE SAYING? THEY JUST. THAT'S CORRECT. BECAUSE BECAUSE THAT THAT NUMBER, THAT 2376 NUMBER WAS BASED ON ZONING ENTITLEMENTS.

BUT WAS THIS NUMBER KNOWN BACK WHEN THESE ESTIMATES WERE BEING MADE? THE THE 2376, DO WE KNOW 55 UNITS WERE POTENTIALLY GOING TO COME HERE OR IS IT JUST WE ASSUMED IT BASED ON.

SO THAT WAS BASED ON SO THE PROBLEM WITH BASING IT ON ZONING ENTITLEMENTS IS THEY HAD TO ASSUME FOR AREAS THAT ARE ZONED STRAIGHT LIKE R1 OR TWO, HOW MANY HOMES COULD YOU FIT IN AN R1 ZONED AREA? WELL, THAT INCLUDED THE LEE PROPERTY, WHICH IS ZONED R1.

WELL, THERE'S NOT GOING TO BE ANY RESIDENTIAL ON THE LEE PROPERTY, SO OVERSHOT.

OKAY. THE TOTAL PROJECTED BUILD OUT BASED ON THE WAY THAT WAS DETERMINED.

OKAY. YEAH.

SO WAIT, I THINK THIS WOULD BE A GREAT ONE FOR US TO DELVE INTO MORE DEEPLY WHEN WE LOOK AT THIS FUTURE PLANNING.

UM, SO LET ME ASK YOU THIS, JUST FOR EXPEDIENCY IN TERMS OF WHAT'S BEING ASKED TONIGHT.

WE'RE BEING ASKED TO VOTE ON THE ZONING, AND THAT'S CONVERTING THIS FROM WHAT WOULD HAVE BEEN COMMERCIAL TO RESIDENTIAL.

YES, SIR. IS ASSUMING WE WERE TO APPROVE THIS, WOULD THERE STILL BE SCOPE TO REVISIT DENSITIES OR WHAT COULD THEORETICALLY STILL CHANGE EVEN THOUGH THIS ZONING WAS APPROVED TONIGHT? WELL, IF THIS GETS APPROVED AS IT'S WRITTEN IN THE ORDINANCE, THEN THEY HAVE ENTITLEMENT TO DEVELOP IT BASED ON WHAT THIS PLAN SHOWS.

AND THEN WITH ALL THE AS LONG AS THEY MEET ALL THE OTHER CONDITIONS AS WELL.

OKAY. YES.

YEAH. MR. COFFEE, THE CHAIR OF THE P AND Z IS HERE AS WELL.

AND HE CAN KIND OF. I HEARD I CAME TONIGHT SO I COULD ANSWER SOME QUESTIONS JUST ABOUT PLANNING AND ZONING AND WHAT WE WENT THROUGH TO APPROVE THIS.

I JUST WANT TO ALSO MAKE ONE COMMENT ABOUT WESTLAKE ACADEMY.

CURRENTLY, LESS THAN 50% OF THE STUDENTS AT WESTLAKE ACADEMY ACTUALLY LIVE IN WESTLAKE.

SO I KEEP HEARING ABOUT CONCERN OVER STUDENTS AND US OVERCOMMITTING TO WESTLAKE ACADEMY HAVING TOO MANY PEOPLE TOO MUCH DENSITY IN THE TOWN.

CURRENTLY TODAY, LESS THAN 50% OF THE STUDENTS LIVE IN WESTLAKE.

RIGHT. RIGHT. I DO KNOW THAT TWO YEARS AGO, THOUGH, WE HAD TWO GRADES AT THE ACADEMY THAT WERE AT RISK OF A WAITLIST.

OKAY. SO JUST WANT TO KEEP THAT IN MIND.

NO. AND ALSO TO ANNA'S POINT, I MEAN, IF WE'RE 45% OF RESIDENTS TAKING UP SPOTS AT WESTLAKE, WE'RE ONLY ABOUT A QUARTER BUILT OUT BASED ON THESE ESTIMATES BECAUSE WE'RE, WHAT, 650 HOMES OUT OF 2376.

SO. SO I THINK WHAT WE'VE BEEN DOING, THOUGH, IS WE'VE BEEN ALLOWING OTHER STUDENTS TO COME IN TO FILL OUT THE CLASS SIZES THAT WE HAVE.

RIGHT. SO AT ANY RATE, JUST FROM A P AND Z PERSPECTIVE, THIS PARTICULAR DEVELOPMENT CAME BEFORE US.

I WANT TO SAY THREE TIMES.

ONE WAS UNOFFICIAL JUST TO FILL US OUT FOR HOW WE WOULD RECEIVE IT TWICE.

IT WAS BROUGHT TO US OFFICIALLY.

AS A MATTER OF FACT, THIS DATES BACK TO WHEN VICTOR WAS THE PLANNING AND ZONING CHAIRMAN.

SO HE AND I HAVE BEEN DIRECTLY INVOLVED IN THIS PROJECT FOR A LONG TIME.

P AND Z HAD CONCERNS ABOUT DENSITY, LOT SIZE, OVERFLOW, PARKING, THE SIZE OF THE ROADWAYS IN THE COMMUNITY, THE STEEP GRADE OF THIS PARTICULAR SITE AND THE EXTENSIVE USE OF RETAINING WALLS UNDER ROAD UTILITIES, WHICH DIDN'T WORK VERY WELL IN SOUTH LAKE.

THE SETBACK FROM THE FREEWAY AND THEN THE VIEWS VIEWING CORRIDORS FROM FROM THE FREEWAY.

OVER THE COURSE OF SEVERAL MONTHS, THE APPLICANT WORKED WITH US AND CONTINUOUSLY REFINED THE MODEL WHEN IT ORIGINALLY CAME BEFORE US.

I WANT TO, IF I'M REMEMBERING CORRECTLY, IT WAS ROUGHLY 96 UNITS AT THAT TIME.

IT'S NOW COME DOWN TO 255 AND IT WAS FINALLY UNANIMOUSLY APPROVED BY PLANNING AND ZONING.

FOR THOSE OF YOU WHO KNOW THE MEMBERS, THERE ARE SOME PRETTY DIFFICULT MEMBERS TO TO GET TO.

YES. ON A PROJECT LIKE THIS, THE AREA WHERE THERE'S THE EXTREME DENSITY IS ACTUALLY ON TOP OF THAT FLAT PAD AREA.

IT'S ACTUALLY A REALLY NICE USE OF WHAT IS A DIFFICULT PIECE OF PROPERTY.

THE ROADS ARE WIDER THAN IS ARE TYPICALLY FOUND IN ORDER TO MAKE SURE THAT WE HAD ACCESS FOR CALL IT FIRE LIFE SAFETY.

THE YELLOW LOTS ARE ON AVERAGE.

BOY, I DON'T WANT TO MISQUOTE BUT TWICE THE SIZE OF THE LOTS IN THE NOLES LOTS AND THE NOLES ARE ROUGHLY 9000.

[01:20:07]

THE DEVELOPER MASTER DEVELOPER OF THIS PROJECT, WELL KNOWN AROUND THE COUNTRY FOR PRODUCING JUST SOME REALLY BEAUTIFUL NEIGHBORHOODS THAT BLEND IN WITH THE TOPOGRAPHY AND THE THE AREA BEING A DIFFICULT PIECE OF PROPERTY.

WE AT PLANNING AND ZONING ACTUALLY WERE SUPPORTIVE OF THIS PROJECT IN ITS CURRENT STATE AS BEING A VERY GOOD USE OF THIS PARTICULAR PIECE OF PROPERTY.

I THINK RON'S DONE SOME STUDIES AS FAR AS TAX WHAT THE WHAT THE TAX VALUE OF THIS THIS INCOME STREAM WOULD BE FROM THESE HOMES VERSUS IF THIS WAS A COMMERCIAL PROPERTY.

WE ACTUALLY DO BETTER WITH THIS PARTICULAR PIECE OF PROPERTY IN THIS FORMAT AND FASHION.

SO HAPPY TO ANSWER ANY OTHER QUESTIONS.

THIS WAS ONE THAT CAME BEFORE US MULTIPLE TIMES OVER, PROBABLY.

VICTOR HOW LONG HAVE YOU BEEN HERE? THIS HAS TO BE AT LEAST SIX MONTHS.

AND SO I THINK I CAME TONIGHT JUST TO MAKE SURE THAT I WAS HERE TO ANSWER ANY QUESTIONS, BECAUSE THIS IS ONE I'M GLAD YOU'RE HERE.

YEAH, IT HAS GONE THROUGH A GREAT DEAL OF CHANGE.

YEAH, AND I'LL JUST ADD ON TO THAT A LITTLE BIT.

I MEAN, I DO THINK IT'S A TOUGH PIECE OF PROPERTY IN GENERAL.

IT'S KIND OF WEDGED IN THERE IN A DIFFICULT SPOT.

IT'S TOUGH TO DO ANYTHING UP AGAINST THE FREEWAY LIKE THAT.

SO I DO THINK IT'S AN ELEGANT SOLUTION.

AND JUST IN TERMS OF HAVING DEVELOPMENT PARTNERS, FRANK AND HIS TEAM HAVE PROVEN TO ME THAT THERE REALLY ISN'T A BETTER DEVELOPMENT PARTNER IN THE COUNTRY BASED ON THE PRODUCT THAT THEY THEY PUT IN THE GROUND AND THE REPUTATION AND THE RETENTION OF HOME VALUES OVER TIME IN THEIR DEVELOPMENTS, BECAUSE THEY DO PAY ATTENTION TO THE LITTLE STUFF THAT OVER TIME CAN MAKE A NICE DEVELOPMENT KIND OF START TO LOOK CHEAP.

AND, YOU KNOW, THESE GUYS REALLY DO PUT IN A LOT OF EXTRA TIME AND EFFORT INTO THE DESIGN COMPONENTS AND THE SCALE.

I'VE BEEN VERY IMPRESSED WITH THEM.

I GET DAVID, YOUR COMMENTS ARE NOTED AND IMPORTANT, BUT I THINK THE BENEFITS HERE OUTWEIGH THE POTENTIAL COSTS TO THE CONCENTRATION OF RESIDENTIAL AND ANY RISK TO THE TO THE ACADEMY IN TERMS OF, YOU KNOW, OVER STACKING.

RIZZI BUT YEAH, AND I ALSO WANT TO NOTE THAT.

TO DENY SOMETHING LIKE THIS BECAUSE WE AS A TOWN HAVEN'T FIGURED OUT OUR CONCEPTUAL PLAN AND GOTTEN COMFORTABLE WITH IT IS KIND OF A WRONG MESSAGE.

NOTWITHSTANDING THE RISKS OF APPROVING SOMETHING LIKE THIS WITHOUT HAVING IT, I DO RECOGNIZE THAT THERE ARE ARE SOME RISKS.

BUT WELL, I REALLY I'M IN FAVOR.

I REALLY APPRECIATE YOU COMING TONIGHT.

I AGREE WITH VIC THAT A LOT OF THE QUESTIONS THAT WE HAVE AS COUNSEL FOR THE HOLISTIC PLANNING FOR THE TOWN AND THE SCHOOL HAVE TO BE ADDRESSED IN A WIDER CONVERSATION ABOVE THIS THIS DEVELOPMENT.

SO AND WE'RE VERY SUPPORTIVE OF LOOKING AT THAT MASTER PLAN AND TRYING TO, YEAH, REVAMP IT.

THERE'S A LOT OF PEOPLE IN TOWN DIDN'T REALIZE THAT JUST TWO YEARS AGO WE HAD TWO DIFFERENT GRADES AT WESTLAKE ACADEMY THAT WERE AT RISK OF HAVING A LOTTERY FOR RESIDENTS.

AND IT HAS TO DO WITH A MORE HOLISTIC APPROACH THAT WE, YOU KNOW, ACCEPT AS STUDENTS THROUGH THE LOTTERY SYSTEM EVERY YEAR.

TWO FOLLOW UP QUESTIONS.

AND I AGREE. I DON'T THINK IT'S HIGH RISK LIKE REQUEST, HONESTLY.

AND I THINK WORKING CLOSE MORE CLOSELY WITH P AND Z HAS BEEN A BENEFIT.

SO I'M GLAD WE'RE HAVING THESE CONVERSATIONS.

JUST BRIEFLY ON THE MINIMUM DESIGN SPEC, WHAT'S THIS IN KEEPING WITH I MEAN, AGAIN, I'VE READ THROUGH SOME OF IT'S NOT AS HIGH A STANDARD AS SOME OF THE DEVELOPMENTS, BUT WHAT IS IT IN KEEPING WITH IN TERMS OF THE DESIGN SPECIFICATIONS ARE BEING SOUGHT? SO IT'S CONSISTENT WITH THE BUILDING QUALITY MANUAL THAT THIS WAS DONE AS AN IMPLEMENTATION PIECE OF THE LAST COMPREHENSIVE PLAN UPDATE.

IT WAS APPROVED IN 2018.

YEAH. AND IT GETS INTO MINIMUM BUILDING MATERIAL, RIGHT? SO NO MAJOR CONCESSIONS ARE BEING MADE.

I MEAN, I DIDN'T COULDN'T SEE ANY THAT WERE NOT ON THE DESIGN SIDE.

NO, SIR. OKAY. AND THEN MY OTHER QUESTION WAS JUST ON THE GUEST PARKING, BECAUSE IT REFERRED TO THIS EXHIBIT C, BUT I COULD NEVER FIND IT.

WHAT IS THE PLAN FOR THE GUEST? I JUST WANT TO BECAUSE I KNOW THAT WE HAD PARKING COME UP THE OTHER WEEK AND I DON'T.

I JUST WANT TO BE CONSCIOUS THAT THERE'S NOT AN ON STREET REQUEST SUDDENLY COMING OUR WAY.

SO WHEN YOU SEE THE PURPLE TOWNHOME LOT OR THE THE SMALLEST LOTS ON THE EASTERN PORTION OF THE DEVELOPMENT, YOU CAN SEE LITTLE LOOKS LIKE NOOKS ACROSS THE ROADWAY THERE.

THOSE ARE THAT'S ACTUAL GUEST PARKING OVER BY THE ONE 40S.

IS THAT IN THE GREEN UP AGAINST THE GREEN BUFFER THERE.

YEAH. GOTCHA. OKAY. THAT'S GOOD.

WHICH IS WHERE YOU WOULD NEED IT THE MOST JUST BECAUSE THERE'S VERY LITTLE SPACE TO PARK OVER THERE.

BUT THE STREETS WILL BE WIDE ENOUGH TO HANDLE.

SO THE LOWEST PRICED UNIT IN THIS NEIGHBORHOOD IS ROUGHLY.

[01:25:05]

AND THAT'S FOR THE TOWNHOMES OR THE BROWNSTONES OR WHEREVER THOSE THINGS ARE.

THAT'S WHAT I WOULD ASSUME. THAT'S THAT'S PROBABLY WHERE ENTRATA IS, WOULD YOU SAY? AND THEN THE UPPER END FOR THIS IS WHAT WHAT ROUGHLY WHAT, WHAT PRICE POINT.

OKAY. AND JUST TO WRAP UP, SO THE P AND Z DID VOTE ON THIS AT THE LAST MEETING, THEN RECOMMENDED APPROVAL 5 TO 0 WITH THE CONDITIONS THAT YOU'VE GOT ON THE ORDINANCE AS WELL.

SO THE DEVELOPER IS HERE THOUGH, AND HAS A PRESENTATION THAT THEY'D LIKE TO SHOW AS WELL TO THE COUNCIL.

GOOD AFTERNOON, MAYOR. MEMBERS OF THE TOWN COUNCIL.

MY NAME IS CURTIS YOUNG WITH THE SAGE GROUP, AND I'M PLEASED TO BE IN FRONT OF YOU TODAY TO TALK ABOUT THIS.

FRANK AND ADAM FROM LOVETT COMMERCIAL ARE HERE AS WELL AS OUR CIVIL ENGINEER.

IF YOU HAVE ANY DETAILED QUESTIONS ON THAT, WE'D BE HAPPY TO ANSWER ANY OF THOSE AS WE GO ALONG.

UM, ARE WE? WHILE THEY'RE SETTING UP THE PRESENTATION.

APPRECIATE THE CHAIRMAN OF THE PNC COMING AND TALKING ABOUT THE PROCESS THAT WE WENT THROUGH THEM.

THIS HAS BEEN A REWARDING PROCESS FOR US TO GET THE KIND OF INPUT THAT WE HAVE GOT ALONG THE WAY HERE AND REALLY FEEL THAT IT'S HELPED THE PROJECT. AND WE'RE WE'RE HOPEFUL YOU FEEL THE SAME WAY.

THE PROJECT'S GOING TO BE CALLED SOLANA HILLS.

AND IT INCLUDES A LOT OF THINGS WITHIN THE PROJECT, BUT PRIMARILY SINGLE FAMILY DETACHED HOMES.

NONE OF THESE ARE ATTACHED.

PRIVATE STREETS, GUARD HOUSE AT THE FRONT.

PUBLICLY ACCESSIBLE NATURAL AREAS.

THERE WAS SOME DISCUSSION ABOUT PARK BEFORE.

THIS WILL BE PUBLICLY ACCESSIBLE.

AND THERE'S A GREAT FLOODPLAIN AREA IN THERE THAT PEOPLE WILL BE ABLE TO WALK DOWN AND AND ENJOY EVERYONE, NOT JUST PEOPLE IN THIS PARTICULAR DEVELOPMENT.

SO WE REALLY FEEL THAT THIS IS GOING TO BE SOMETHING THAT WILL DEVELOP AND AS AS AN OPEN SPACE AREA THAT THE WHOLE TOWN CAN ENJOY.

HOA OPERATED AND MAINTAINED AMENITIES, OPEN SPACE, DRAINAGE INFRASTRUCTURE AND THE PEDESTRIAN TRAIL NETWORK THAT WE TALKED ABOUT.

HERE IS THE PROPERTY THAT RON POINTED OUT.

IT'S, YOU KNOW, WHEN WHENEVER WE DO THIS, WE TRY TO REALLY CONSIDER THE PROPERTY.

WHAT ARE THE CHARACTERISTICS OF THE PROPERTY THAT OUGHT TO LEAD US TO HOW THE DEVELOPMENT IS GOING TO BE PROPOSED AND USED.

AND CERTAINLY LOCATION IS ONE OF THEM.

IT'S PIECE OF PROPERTY RIGHT ON THE FREEWAY, MUCH LIKE ENTRATA IS.

SO THAT'S A CONSIDERATION THAT WE HAVE TO TAKE INTO ACCOUNT.

IT'S ON TWO BOUNDARIES.

IT'S BOUNDARY WITH WITH SOUTH LAKE, WHICH THE DEVELOPMENT TO THE SOUTH OF US, SOUTH LAKE MEADOWS IS A MUCH DIFFERENT VISION THAN WHAT WE ARE PROPOSING HERE.

UM, AND OF COURSE TO THE NORTH IS THE PLAZA SOLANA, WHICH WE SPENT, WE SPENT A LOT.

A LOT OF TIME THERE.

AND. YES.

THE YOU KNOW, MAYBE ONLY 40% OR WHATEVER IS VACANT.

BUT IN MY ESTIMATION, IT NEEDS CUSTOMERS.

AND AND I STILL THINK THAT THAT'S A GREAT CENTRAL COMMERCIAL GATHERING SPOT AND AREA FOR THE TOWN OF WESTLAKE. AND, YOU KNOW, WE THOUGHT THAT THAT ONE OF THE BIG FACTORS OF THIS PARTICULAR DEVELOPMENT WAS THAT WE COULD PROVIDE, YOU KNOW, CUSTOMERS WITHIN WALKING DISTANCE, CLOSEST OF ANY OF THE RESIDENTS OF WESTLAKE TO THAT AND THAT IT WOULD HELP THAT THAT COMMERCIAL CENTER PROCEED.

THE OTHER THING I'D LIKE TO POINT OUT IS THAT YEARS AGO, THERE WAS, YOU KNOW, WHEN EVERYONE WAS DRILLING FOR GAS WELLS AROUND HERE, YOU KNOW, THIS WAS LEASED OUT LONG BEFORE OUR OWNERSHIP.

AND, YOU KNOW, A BIG ROAD WAS PUT IN AND A BIG, YOU KNOW, GAS PAD WAS CONSTRUCTED.

[01:30:01]

AND THEY THEY DID DRILL THE WELL, BUT THERE WAS NEVER A PIPELINE PUT IN THIS DIRECTION.

AND I DON'T THINK THEY HAD VERY GOOD PRODUCTION ESTIMATES ANYWAY.

SO THEY DECIDED IT WASN'T WORTHY TO GO FORWARD.

SO THEY CAPPED THE WELL.

AND THIS PROPERTY OWNER HAS SPENT A CONSIDERABLE AMOUNT OF MONEY BUYING THOSE RIGHTS AWAY FROM THEM.

SO THERE WOULD NEVER BE A ISSUE IN THE FUTURE ABOUT THAT.

SO THAT'S THE STORY ON THE GAS WELL.

BUT WHAT IT LEAVES US WITH IS A FLAT PIECE OF PROPERTY WITHOUT ANY TREES ON IT.

SO WHEN YOU'RE LOOKING AT THIS FROM A PLANNING POINT OF VIEW, YOU SAY, WELL, THERE'S A UNIQUE OPPORTUNITY IN WESTLAKE, ALTHOUGH THERE'S A SIGNIFICANT AMOUNT OF TOPOGRAPHIC CHANGE ON THIS PROPERTY IN GENERAL, ABOUT 80FT FROM THE VERY TOP TO DOWN TO THE CREEK, LESS THAN THAT IN THE DEVELOPMENT AREAS.

NONETHELESS, THIS IS AN AREA THAT'S PRETTY MUCH FLAT AND I THINK IT GIVES US AN OPPORTUNITY TO DO SOMETHING THAT'S UNIQUE AND DOESN'T HAVE TO WORRY ABOUT THE SLOPES AND THOSE KINDS OF THINGS.

SO THAT WAS ONE OF THE EARLY THINGS THAT WE DECIDED TO LOOK AT AND AND TAKE INTO OUR OUR CONSIDERATION OF THIS.

AND WE'VE BEEN THINKING ABOUT THIS FOR I HATE TO SAY IT OVER THREE YEARS.

IT'S BEEN A LONG TIME.

AND PART OF THAT PROCESS WAS DETERMINING JUST INTERNALLY WHAT WE THOUGHT WAS THE BEST THING FOR THIS PROPERTY.

IT'S OBVIOUSLY A VISIBLE PIECE OF PROPERTY FOR THE TOWN OF WESTLAKE.

WE FULLY UNDERSTAND HOW IMPORTANT THIS PROPERTY IS TO THE TOWN OF WESTLAKE, AND WE WANT TO MAKE SURE THAT THE FINAL SOLUTION THAT WE PROPOSE TO YOU IS SOMETHING THAT IS DEFENSIBLE AND IS GOING TO BE AN EXTREMELY HIGH QUALITY DEVELOPMENT FOR WESTLAKE, WHICH WE UNDERSTAND.

THAT'S YOUR STANDARDS, NO QUESTION ABOUT IT.

DO YOU GUYS KIND OF KNOW WHAT YOU NEED TO DO HERE? OKAY. TO VOTE? I THINK WE'RE READY TO VOTE.

I DO HAVE A QUESTION, THOUGH, MAYOR.

SO YOU TALKED ABOUT THE MINERAL RIGHTS, SO THERE WON'T BE DRILLING.

DO WE KNOW WHO OWNS THE MINERAL RIGHTS AND.

OH, THEY WERE.

I CAN GIVE YOU AN ANSWER.

JUST A SIDE NOTE.

SO THANK YOU FOR COVERING THAT.

I'VE GOT MORE. BUT IF YOU WANT TO VOTE, I NEVER WANT TO GET IN THE WAY.

ALL RIGHT. LET'S OPEN UP TO A PUBLIC HEARING.

ANY COMMENTS? ANY CONCERNS? GOING ONCE. GOING TWICE.

CLOSING THE PUBLIC HEARING.

ALL IN FAVOR? A MOTION TO APPROVE ORDINANCE NINE 982.

SO MOVED. HANG ON A SECOND.

SECOND. ALL IN FAVOR? AYE. ALL OPPOSED.

NO, OPPOSED. MOTION CARRIES.

ALL RIGHT. THANKS. WELL DONE.

THANK YOU. CAN WE YOU WANT TO TAKE A QUICK BREAK HERE BEFORE WE GET TO THE NEXT ROUND HERE? WE'LL TAKE A FIVE MINUTE BREAK HERE AND THEN WE'LL ROLL INTO THE I THREE.

ALL RIGHT.

6:01. LET'S GO TO THE REGULAR AGENDA ITEMS.

[I.3. RES 23-60 Consider approving Resolution 23-60 authorizing the expenditure of budgeted funds for Inspira Enterprises to conduct an Information Technology Security Assessment and develop an IT Security Strategy and Roadmap; and take appropriate action (Jason Power, Director of Information Technology)]

323. 60 CONSIDERING APPROVING RESOLUTION 2360 AUTHORIZING EXPENDITURE BUDGETED FUNDS FOR INSPIRA ENTERPRISES TO CONDUCT AN INFORMATION TECHNOLOGY SECURITY ASSESSMENT AND DEVELOP A IT SECURITY STRATEGY AND ROADMAP.

TAKE APPROPRIATE ACTION.

JASON, COME ON DOWN. ALL RIGHT.

SO MAYOR AND COUNCIL, THIS IS SOMETHING THAT WE ADDED FOR CONSIDERATION FOR THE FISCAL YEAR 24 BUDGET, AND THAT WAS APPROVED A COUPLE OF WEEKS AGO.

SO WE HAD GONE OUT TO WE'D REACHED OUT TO SEVERAL DIFFERENT VENDORS.

WE RECEIVED QUOTES FROM FIVE OF THEM TO LOOK BASICALLY AN INDEPENDENT, IMPARTIAL ASSESSMENT OF OUR NETWORK SECURITY, CYBER DEFENSE CAPABILITIES AS PART OF OUR EFFORT TO ASSESS AND IMPROVE ORGANIZATIONAL CYBER RESILIENCE AND PREPAREDNESS.

UM, THOSE FIVE QUOTES ARE IN THE PACKET IF YOU DO WANT TO LOOK THROUGH THEM TONIGHT.

WE'RE RECOMMENDING MOVING FORWARD WITH INSPIRA.

THEIR QUOTE LOOKED THE MOST WELL ROUNDED FOR US.

GOT PENETRATION TESTING ANALYSIS.

AND THEY'RE BASED IN WESTLAKE, RIGHT? I'M SORRY. THEY'RE BASED IN WESTLAKE.

THEY HAVE AN OFFICE. THEY ARE BASED IN WESTLAKE.

AND THEIR QUOTE.

IT'S ABOUT A FIVE WEEK PROGRAM.

THE ASSESSMENT COMES OUT TO ABOUT 25,050% DUE AT SIGNING AND FINAL 50% DUE AT THE DELIVERY OF THE FINAL REPORT.

AND THEY'VE GOT A PRESENTATION FOR YOU GUYS TONIGHT WHERE THEY'LL GO THROUGH WHAT THEIR PLANS ARE FOR THAT.

BUT DO YOU HAVE ANY QUESTIONS FOR ME BEFORE THEY DO THAT NOW? YEAH. ANY QUESTIONS? YEAH, FROM US.

MAYOR BEFORE THEY GET STARTED.

I WOULD LIKE TO SAY THEY'VE BEEN A PLEASURE TO WORK WITH AND I JUST WANTED TO LIKE TO THANK THEIR TEAM FOR EVERYTHING THAT THEY'VE PUT INTO THIS.

[01:35:06]

SO IT WAS REALLY A GREAT OPPORTUNITY TO MEET WITH THIS VERY PROFESSIONAL TEAM OF INSPIRING.

IT'S GREAT TO KNOW THAT THEIR HOME HERE IN WEST LAKE AND THAT WE'RE GOING TO BE ABLE TO PARTNER WITH A GREAT VENDOR.

THANK YOU VERY MUCH, WADE, AND THANK YOU, JASON, FOR THE OPPORTUNITY TO SPEAK TODAY.

I ALSO WANT TO THANK YOU, THE MAYOR AND THE ENTIRE COUNCIL TEAM HERE.

AND MY NAME IS TIM SANDOVAL AND I AM MANAGING DIRECTOR WITH INSPIRA.

BEHIND ME IS MY EXTENDED TEAM, OUR CEO AND MATT CONDREY, AND OUR SOLUTIONS ARCHITECT, ASHOK KAKANI.

AND WE HAVE WE'RE VERY EXCITED FOR THE OPPORTUNITY TO TO BE A PARTNER WITH THE CITY HERE.

IF YOU AS YOU GUYS MAY KNOW, WE RECENTLY MOVED OUR OFFICES HERE IN THE LAST 12 MONTHS TO WESTLAKE.

WE WE ARE A 14 YEAR STANDING COMPANY, A GLOBAL FIRM THAT IS FOCUSED STRICTLY ON CYBERSECURITY.

IT'S A TOPIC THAT MY LEADERS AND I ARE VERY PASSIONATE ABOUT.

AND AND, YOU KNOW, MY BACKGROUND GOES 24 YEARS IN THE SPACE.

I COME FROM A LARGELY CONSULTATIVE SIDE OF BIG FOR SERVING CLIENTS OF ALL SIZES.

AND MY LEADER AND I ARE VERY PASSIONATE ABOUT, OBVIOUSLY THE CITY, THE COMMUNITY AND DOING GOOD WORK FOR AREAS THAT NEED THE BIGGEST HELP.

SO TODAY WE WOULD LIKE TO PRESENT THE THIS ASSESSMENT.

THIS ASSESSMENT IS REALLY ROOTED AT WHAT WE WOULD CONSIDER AN IT SECURITY AUDIT.

IT'S GROUNDED IN SEVERAL THINGS.

THE GOAL HERE IS TO SPEND TIME AND REALLY DIG INTO, YOU KNOW, UNDERSTANDING THE LANDSCAPE OF THE CITY, UNDERSTANDING THE TECHNOLOGY COMPUTE THAT EXISTS ACROSS THE DIFFERENT PARADIGMS THAT EXIST HERE, THAT BEING THE IT DEPARTMENT AS A WHOLE.

THAT INCLUDES EVERYTHING FROM POLICIES TO SECURITY PROCEDURES TO ALL THE THINGS THAT ARE TIED TO THE SECURITY OPERATIONS.

THE SECOND THING WE WANT TO FOCUS ON IS LOOKING AT THE THE SCHOOLS, THE ACADEMY, ALL THE TECHNOLOGY INFRASTRUCTURE, EVERYTHING FROM WHAT IT TAKES TO REALLY PROVIDE THE PROTECTIONS ASSOCIATED WITH OUR STUDENTS AND OUR ADMINISTRATION.

THE OTHER TWO AREAS ARE AROUND THE SERVICES THAT ARE TIED TO THE MUNICIPALITIES, THAT BEING PUBLIC SERVICE, THE PUBLIC WORKS AND ALL THE DIFFERENT DEPARTMENTS THAT SERVE THE COMMUNITY.

THERE ARE TECHNOLOGIES, THERE ARE INFRASTRUCTURE ASPECTS OF IT THAT WE WE'RE GOING TO TAKE A VERY HOLISTIC APPROACH TO SERVING AND BUILDING.

A COUPLE OF THINGS. ONE, WE WANT TO FOCUS ON LOOKING AT IT FROM FROM A VERY INDUSTRY STANDARD APPROACH TO SECURITY.

THAT MEANS WHEN YOU LOOK AT THE WHAT IS COMPRISED OF THINGS FROM IT TO RESILIENCY TO, YOU KNOW, THE OPERATIONS AND EVERYTHING THAT IS REQUIRED TO REALLY BE IN PLACE TO SECURE AN ORGANIZATION, A CITY.

OUT OF THAT, WE ALSO WANT TO MAKE SURE THAT THERE'S ENOUGH, YOU KNOW, RATIONALIZATION OF ARE WE DOING WHAT WE NEED TO DO TO TRULY HAVE THE THINGS IN PLACE IN TERMS OF PROCEDURALS FOR PROTECTIONS AND AS WELL AS ULTIMATELY WE WANT TO END TO A STATE WHERE WE WE CAN LOOK ACROSS ALL THE CAPABILITIES, WE CAN LOOK ACROSS WHERE WE STAND TODAY AND WHERE WE NEED TO BE IN THE FUTURE.

AND THAT MEANS THERE ARE A SET OF THINGS THAT WE WILL END UP PRODUCING THAT WOULD BE AN AUDIT REPORT, A SET OF FINDINGS IN TERMS OF GAPS AND A SET OF ROADMAP AND RECOMMENDATIONS BY WAY OF WHAT THE CITY CAN LOOK AT.

AND WE'RE GOING TO BE VERY EXPLICIT ON THAT.

THAT'LL BE 3 OR 4 PRIORITY THINGS THAT WILL BE LOADED WITH A SET OF PRESCRIBED STEPS AND ALSO SOME BUDGETARY ESTIMATIONS IN TERMS OF, YOU KNOW, AREAS THAT THE CITY CAN TAKE FORWARD TO FURTHER INCREASE THE MATURITY WITHIN THE WITHIN THE ORGANIZATION.

THAT'S PART ONE, PART TWO IS REALLY WHAT WE WANT TO ORGANIZE AS PART OF A TECHNICAL SCAN.

YOU KNOW, WE TALKED ABOUT THINGS THAT WE DO.

WE HAVE PROVIDERS THAT EXIST TODAY THAT DO A VARIETY OF THINGS AND THAT THAT INCLUDES LIKE SECURITY OPERATIONS, VULNERABILITY MANAGEMENT.

WE'RE GOING TO TAKE A MORE OF A HOLISTIC, NON-BIASED VIEW OF WHAT WHAT PROTECTIONS, HOW DO THE BAD ACTORS ACTUALLY SEE OUR CITY TODAY? RIGHT. WE'RE GOING TO TAKE A PENETRATION TEST APPROACH.

WE'RE GOING TO DO SOME CALL IT INTELLIGENCE DRIVEN INSIGHTS IN TERMS OF THINGS THAT WE CAN SEE THAT ARE NOT VERY OBVIOUS.

[01:40:05]

THAT MEANS LOOKING AT DIFFERENT, YOU KNOW, PROFILES OR THREAT VECTORS THAT ARE REALLY AREAS THAT CAN BE USED TO COMPROMISE THE CITY.

SO I HAVEN'T ACTUALLY PRESCRIBED THAT HERE BECAUSE THE WHOLE IDEA IS WHEN I GET STARTED, I WANT TO BE ABLE TO KIND OF WALK AROUND THE WHOLE CITY, WALK AROUND THE CAMPUSES AND AND DO THE THINGS THAT ARE NEEDED TO EXPLOIT.

AND ALSO LOOK AT IT IN A WAY THAT THE CITY CAN ACTUALLY COME BACK AND SAY, OKAY, THIS IS SOMETHING WE SHOULD BE CONCERNED ABOUT, OR ACTUALLY, HEY, WE'RE ACTUALLY DOING A PRETTY GOOD JOB IN THESE AREAS. BUT HOW ABOUT WE LOOK AT THE ONES THAT THAT WE MAY NOT BE TOTALLY AWARE OF TODAY? SO AT A HIGH LEVEL, I WOULD DESCRIBE IT AS THE IT AUDIT THAT HAS A VERY TECHNICAL SECURITY ASSESSMENT PIECE TO IT AND THEN A ROADMAP THAT COULD BE USED AND PUBLISHED AND OBVIOUSLY PRESENTED TO THE COUNCIL GROUP AT THE END OF FIVE WEEKS.

THE THE DELIVERABLES WOULD BE PRODUCED IN THE FORM OF A POWERPOINT AND WORKING PAPERS THAT ARE SUBSTANTIATING ALL THE FINDINGS THAT WE HAVE IN TERMS OF REPORTS. AND THEN LASTLY, THIS IS SOMETHING THAT WE TALKED ABOUT.

I THINK WE'RE TARGETING MAYBE LIKE IN THE DECEMBER TIME FRAME WHERE WE CAN ACTUALLY PRESENT THIS, THE FINDINGS TO THE GROUP HERE.

SO AT A HIGH LEVEL IN SPIRIT, WE'VE BEEN AROUND, AS I MENTIONED, 12 YEARS.

WE'VE GOT PRACTITIONERS ALL OVER THE COUNTRY AND MY LEADERS AND I, WE WE'RE VERY PASSIONATE ABOUT REALLY LEANING IN ON THE CITY OF WESTLAKE TO HELP REALLY TAKE THIS AREA OF RESPONSIBILITY FOR IT.

I'LL PAUSE THERE FOR QUESTIONS.

ANY QUESTIONS? NO, I DON'T THINK ACTUALLY.

LET ME ASK JUST 1 OR 2 VERY QUICK QUESTIONS IN TERMS OF DELIVERABLES, DEPENDING ON WHAT YOU COME BACK WITH.

OBVIOUSLY, IT HAS TO FIT WITHIN SOME BUDGETARY EXPECTATIONS FOR THE TOWN.

I ASSUME YOU'LL HELP SORT OF PRIORITIZE THOSE THINGS THAT WE SHOULD BE FOCUSING ON AND PERHAPS ALLOWING US TO KIND OF LIKE, YOU KNOW, PUSH SOME OF THE LESS CRITICAL ISSUES FURTHER BACK IF NECESSARY.

ABSOLUTELY. OKAY.

YEAH. SO DURING THE FIVE YEARS, WE'RE GOING TO BE VERY ITERATIVE IN TERMS OF WHAT WE'RE FINDING.

MY GOAL IS TO TO PRESENT THE FINDINGS THROUGHOUT THE PROCESS.

AND SO IF THERE'S SOMETHING THAT IS IN DIRE NEED OF BEING ADDRESSED, WE'RE GOING TO TALK ABOUT THAT SOON AND EARLY.

OKAY. AND THEN IN TERMS OF PRIORITIZATION, WE'LL GO THROUGH THAT TOGETHER.

AND I'M NOT GOING TO SAY, HEY, THIS IS WHAT TIM AND EMMETT AND A SURE THING.

IT'S ACTUALLY SOMETHING THAT TAKES INTO ACCOUNT THE CITY, THE PRIORITIES AND ALL THE IMPERATIVES THAT THAT YOU ALREADY HAVE SET FORTH.

ONE MORE QUESTION. I KNOW THAT AN AUDIT IS REALLY THIS SNAPSHOT IN TIME, RIGHT? AND THINGS ARE CHANGING.

DO YOU THINK THERE'S AN EXPECTATION WE SHOULD BE DOING AN AUDIT ANNUALLY OR ASSUMING THAT THERE'S A CLOSER WORKING RELATIONSHIP? DOES THE NATURE OF YOUR INVOLVEMENT WITH THE TOWN ALLOW YOU TO KIND OF SEE THINGS ON THE FLY GOING FORWARD? YEAH, I MEAN, IT'S A GREAT QUESTION.

AND TYPICALLY YOU DON'T WANT TO GO MORE THAN ABOUT THREE YEARS BEFORE YOU DO AN AUDIT.

BUT WHAT TYPICAL ORGANIZATIONS DO AND EVEN IN THE PUBLIC MUNICIPALITY STATE IS THAT THEY'LL LEASE DO A FULL BLOWN, LET'S SAY, LET'S SAY 200 CONTROLS, THAT THEY ACTUALLY ARE PART OF FRAMEWORKS LIKE SECURITY FRAMEWORKS OR, YOU KNOW, NEST, IF YOU WILL.

AND THEN ON THE SUBSEQUENT YEAR, THEY'LL TAKE A THIRD OF THOSE CONTROLS AND DO A REFRESH ON THAT AND WE'LL KNOW EXACTLY THE AREAS OF GREATEST CONCERN BASED OFF OF THE GAPS.

AND, AND SO I WOULDN'T RECOMMEND DOING A FULL BLOWN EVERY YEAR, BUT YOU CAN DO SPOT INCREMENTAL CHECKS THROUGHOUT.

OKAY, GREAT.

JUST A FOLLOW UP ON DAVID'S.

DO YOU RISK RATE THESE FINDINGS? YES. OKAY.

SO IT WILL BE GLARING IF THERE'S A SERIOUS ISSUE? ABSOLUTELY. VERY MUCH IN A HEAT MAP STANDPOINT, WE CALL THAT CRITICALITY AND SEVERITY LEVEL.

WE'LL WORK THROUGH THAT EXPLICITLY WITH THE CITY.

PERFECT. THANK YOU. ANY OTHER QUESTIONS? ALL RIGHT. I GET A MOTION TO APPROVE.

I'LL MAKE A MOTION. A SECOND.

I'LL SECOND. ALL IN FAVOR? AYE, AYE. ALL OPPOSED.

NONE OPPOSED. MOTION CARRIES.

THANKS. THANK YOU.

GREAT JOB. THANKS. THANK YOU.

THANK YOU, GENTLEMEN. ALL RIGHT, LET'S MOVE ON TO I4 RESOLUTION 2355, CONSIDERING APPROVING RESOLUTION 2055 AUTHORIZING TOWN MANAGER TO RENEW NETWORK SECURITY LICENSING

[I.4. RES 23-55 Consider approving Resolution 23-55 authorizing the Town Manager to renew network security licensing, software, services, maintenance, and support for one year for a total amount of $74,491.50, allowing continuity of services provided to Westlake academy students and staff, as well as municipal staff and Westlake citizens and stakeholders; and take appropriate action. (Jason Power, Director of Information Technology)]

ALL RIGHT. SO THIS IS SIMILAR TO WHAT WE TALKED ABOUT LAST TIME I WAS HERE ABOUT THE FIREWALLS, BASICALLY OUR NETWORK SECURITY APPLIANCES.

WHEN WE TALKED LAST TIME YOU GUYS WANTED TO MOVE FORWARD WITH RENEWING WHAT WE HAVE INSTEAD OF PURCHASING SOMETHING NEW.

SO THAT'S THAT'S WHAT'S BEFORE YOU TODAY LICENSING.

I ASK YOU ONE QUESTION JUST ON THE ON ON YOUR COMMENT SO.

I THINK THE QUESTION WAS WE UNDERSTAND THERE'S A TIME FRAME END OF NOVEMBER.

YOU NEED TO HAVE SOMETHING IN PLACE.

EITHER IT'S A RENEWAL OF WHAT WE HAVE OR MOVE FORWARD WITH SOMETHING ELSE.

[01:45:02]

CAN THEY POTENTIALLY COME IN AND HELP MAKE THIS DECISION IN THE NEXT I DON'T KNOW IF ONE COULD SPEAK TO A TIMEFRAME, IF THEY COULD EXPEDITE THIS COMPONENT, BUT COULD THAT HELP YOU THEN MAKE THE DECISION OR US MAKE THE DECISION WHICH DIRECTION YOU'D LIKE TO GO? I THINK AT THIS POINT, IF WE DID WANT TO PURCHASE SOMETHING NEW, WE WOULD NOT HAVE IT IN PLACE BY NOVEMBER 30TH.

OKAY. THAT'S WE'D WANT TO HAVE SOMETHING ON SITE, BE ABLE TO TEST IT AND MAKE SURE WE'RE IT'S DOING WHAT WE NEED IT TO DO.

IT'S NOT SOMETHING WE JUST OPEN THE BOX, THROW IT ON THE RACK, TURN IT ON, AND WE'RE GOOD TO GO.

OKAY. BECAUSE WE'D HAVE IT REQUIRES WEEKS OF WE ABOUT SEVEN WEEKS, I THINK, BETWEEN NOW AND THEN.

WOULD IT BE RIDICULOUS TO DO LIKE A THREE MONTH EXTENSION OR A SIX MONTH EXTENSION? WE COULD LOOK INTO THAT.

I DON'T. YOU WANT TO SPEAK TO SOMETHING, BUT I JUST THOUGHT I'D THROW THAT OUT JUST WHILE WE'RE SORT OF ON THIS TOPIC.

OKAY. UM, I DON'T KNOW IF IF MONTHLY IS AN OPTION.

HONESTLY, I'VE JASON, CAN YOU SPEAK TO THE PROCESS A LITTLE BIT SO WE HAVE A BETTER UNDERSTANDING? I THINK THAT'S PART OF THE ISSUE.

WHEN WE WHEN WE BUY A NEW SET OF SERVERS, WHAT DOES THE PROCESS LOOK LIKE TO, TO PUT THOSE INTO INTO PLACE AND BRING THOSE UP TO SPEED? YEAH. FOR THE FOR THE FIREWALLS, IT WOULD BE SOMETHING THAT, YOU KNOW, WITH WE STILL HAVE ISSUES WITH SUPPLY AND OR THE SUPPLY CHAIN.

SO I THINK I WAS TOLD LAST MONTH WHEN WE LOOKED AT THIS, WE WERE LOOKING AT ABOUT A 3 OR 4 WEEK DELIVERY.

THAT'S NOT TERRIBLE, BUT THAT GIVES US ABOUT 3 OR 4 WEEKS TO HAVE THEM IN PLACE.

AND IT'S SOMETHING THAT WE'D WANT TO INSTALL, RUN SIDE BY SIDE WITH WHAT WE HAVE NOW JUST TO MAKE SURE THERE'S NO ISSUES, NO DEAD ON ARRIVAL THINGS, MAKE SURE WE GET IT CONFIGURED CORRECTLY. THERE'S A LOT OF CONFIGURATION STUFF THAT HAPPENS ON THIS JUST TO MAKE SURE THEY'RE IN PLACE AND DOING WHAT WE NEED THEM TO DO.

THEY DON'T COME READY TO GO OUT OF THE BOX.

IS THERE A MAJOR RISK THAT WE'RE UNDERTAKING BY EXTENDING FOR A YEAR VERSUS EXTENDING FOR A COUPLE OF MONTHS? I MEAN, WE TALKED ABOUT AT THE LAST MEETING THAT THE AVERAGE LIFESPAN FOR THESE WAS ABOUT THREE YEARS.

IS THAT CORRECT? YEAH, IT I MEAN, END OF LIFE ON THESE COULD BE UP TO SEVEN YEARS.

BUT WE WERE JUST WITH THE ADVANCES IN THE THE TECHNOLOGY THAT THIS PARTICULAR VENDORS HAD OVER THE PAST FEW YEARS WE'D WE'D GET SOME COST SAVINGS ON THE BACK END. BASICALLY WHAT WE HAVE NOW, WE HAD TO BUY MORE HIGHER END BECAUSE OF THE TRAFFIC WE HAVE AT THE ACADEMY.

IT'S KIND OF A BASICALLY A 3000 SERIES.

WE WERE ABLE TO BUY LIKE A 1000 SERIES BECAUSE THIS YEAR'S 1000 SERIES BEATS THE 3000 SERIES FROM FOUR YEARS AGO.

SO THERE'S SOME COST SAVINGS DOWN THE ROAD ON THAT ON ON RENEWALS.

AND AND, YOU KNOW, IT'S JUST IT'S FASTER THAN WHAT WE HAVE NOW.

OUR FIREWALLS SCAN MILLIONS OF EVENTS PER MONTH.

THAT'S NOT JUST WHAT'S HAPPENING IN THIS BUILDING OR THE FIRE STATION.

IT'S MOSTLY BECAUSE OF THE SCHOOL.

RIGHT. WHEN YOU BRING THAT IN.

SO THE THE HURRY ON THIS WAS IT'S A IT'S A NEW FISCAL YEAR.

WE DIDN'T WE DIDN'T BUDGET IT LAST YEAR AND THEN.

IT EXPIRES ON NOVEMBER 30TH.

AND THESE THINGS DO STOP WORKING ON NOVEMBER 30TH.

THEY DON'T STOP AT 1159.

ON NOVEMBER 30TH, THEY STOP AT 12:01 A.M.

AND WELL, I GUESS I MEAN, IT HAPPENS JUST TO MY POINT.

I MEAN, OBVIOUSLY THIS FALLS WITHIN THE CYBERSECURITY DOMAIN.

AND MY UNDERSTANDING IS THAT THIS WOULD POTENTIALLY FEATURE IN THE AUDIT ASSESSMENT.

AND GIVEN THAT AS SOON AS WADE DECIDES TO EXECUTE THE CONTRACT, I MEAN, INSPIRA STARTS RIGHT? AND SO I GUESS MY QUESTION IS, WOULD YOU WANT THEM TO PRIORITIZE THIS? I DON'T KNOW HOW QUICKLY, THEORETICALLY THE GROUP COULD LOOK AT THIS, BUT WOULD YOU WANT THEM TO COME IN IMMEDIATELY AND SO WE COULD GET A BETTER DECISION FOR YOU TO HELP YOU MOVE IN A DIFFERENT DIRECTION JUST IN CASE THIS IS NOT WHAT WE WANT FOR THE NEXT 12 MONTHS.

YEAH, WE COULD DO THAT. YEAH.

WOULD THAT MAKE SENSE? YEAH. TIM, WOULD YOU MIND COMING UP? KNOW WE'RE PUTTING ON YOU ON THE SPOT.

I'M SORRY ABOUT THAT. I KNOW YOU HAVE OTHER WORK THAT'S SCHEDULED AND ALL THAT KIND OF STUFF, BUT WE'RE REALLY JUST NEEDING TO LOOK, LIKE YOU SAID, WE'RE UNDER KIND OF A GUN FOR THE TIMEFRAME FOR THE RENEWING OUR SERVICE AGREEMENT FOR THE FOR THESE FIREWALLS OR PURCHASING NEW.

WE KNOW THAT.

REALLY WE'RE DOWN TO THE POINT WHERE WE CAN'T PURCHASE NEW.

IT'S GOING TO HAVE TO BE A RENEWAL.

SO THE QUESTION IS, DO WE RENEW FOR A YEAR OR DO WE RENEW FOR A COUPLE OF MONTHS AND PURCHASE NEW AND COME BACK TO COUNCIL AND PURCHASE NEW AT A LATER DATE? SO MY TWO QUICK COMMENTS.

ONE IS WE ARE PREPARED AND STAND READY TO JOIN TO START THE PROJECT WITHIN THE NEXT WEEK OR WEEK AND A HALF AT THE AT THE LATEST.

[01:50:04]

AND THIS WILL ALLOW US TO QUICKLY FIND AREAS OF GAPS, IF ANY AREAS OF AT LEAST, YOU KNOW, ALIGNMENT WITH IS IT OPERATING AS THE WAY WE WOULD EXPECT, AND THEN WE CAN HAVE AN OPINION SO THAT YOU CAN USE THE TEAM CAN GO FORWARD WITH AN EXTENSION OR MAYBE A DIFFERENT DIRECTION.

SO I THINK WE CAN BE CONFIDENT TO HAVE A POINT OF VIEW ON THIS BY EARLY NOVEMBER.

SO, JASON, BASED OFF OF, YOU KNOW, THE TIMING OF OF WHAT IT WOULD TAKE TO GET TO YOUR VENDOR, WE COULD WORK HAND IN GLOVE TOGETHER TO TO GET TO AN ANSWER QUICK SO EARLY NOVEMBER COUNCIL OUR NEXT COUNCIL MEETING IS SCHEDULED FOR NOVEMBER 6TH AND THAT IT'S THE ONLY MEETING THAT MONTH.

SO THAT WOULD PUT US ON A PRETTY HARD DEADLINE OF NOVEMBER 6TH.

CAN WE THEORETICALLY RENEW NOVEMBER 6TH OR DID WE HAVE TO GIVE THEM MORE NOTICE? I THINK WE SHOULD BE ABLE TO RENEW NOVEMBER 6TH.

NOVEMBER 7TH. OKAY.

WITH APPROVAL ON THE SIXTH.

OKAY. SAME THING WITH ARCTIC WOLF, TOO.

I MEAN, I WILL JUST ASK THE SAME QUESTION, BUT YOU MAY FEEL ARCTIC WOLF'S A BETTER LIKE COMFORT LEVEL GOING FORWARD.

BUT SAME QUESTION. I KNOW YOU HAVE THE 15TH OCTOBER DEADLINE, I THINK, ON THAT ONE.

YES. SO IS YOUR PREFERENCE JUST TO MOVE AHEAD, JUST ARTICLES? YEAH. YES.

OKAY. AND THEN I ASSUME YOUR COMFORT LEVEL, YOU KNOW, THE COMPANY, IT'S A BIG GROUP, SO.

YEAH. YEAH. OKAY.

SO I THINK THAT'S OKAY.

JASON, WHAT'S YOUR RECOMMENDATION HERE? THIS VENDOR. I THINK AT THIS POINT THE RECOMMENDATION IS TO RENEW WHAT WE HAVE.

THANK YOU. SO WITH THIS ONE, WE'LL COME BACK TO YOU ON THE SIX ON NOVEMBER 6TH.

YEAH. YEAH. AND SO WE'LL COME BACK TO NOVEMBER 6TH ON THIS ONE.

AND THEN AND THEN ON I FIVE, GO AHEAD AND APPROVE IT.

[I.5. RES 23-61 Consider approving expenditure of budgeted funds for the continuation of services from Arctic Wolf Managed Network Security Services for one year in the amount of $63,064.62; and take appropriate action (Jason Power, Director of Information Technology)]

CAN I GET A MOTION TO APPROVE? I WILL MAKE THAT MOTION A SECOND.

I'LL SECOND. ALL IN FAVOR? AYE. AYE. ALL OPPOSED? NO, OPPOSED. MOTION CARRIES.

THANKS, JASON. THANK YOU, JASON.

DO YOU WANT TO DO THE ZOOM? YEAH.

[I.6. RES 23-65 Consider approving expenditure of budgeted funds in the amount of $23,837.69 for Zoom Meeting and Telephone Services Licensing; and take appropriate action (Jason Power, Director of Information Technology)]

ALL RIGHT. SO THIS IS THE ZOOM CONTRACT.

IT'S UP FOR RENEWAL NOW AND IT'S JUST RENEWING THE SERVICES WE HAVE.

WE ACTUALLY HAVE 171 LICENSES FOR PHONES.

A MAJORITY OF THOSE 123 ARE AT THE SCHOOL, AND WE'VE GOT 34 HERE AT THE TOWN AND 14 AT THE FIRE DEPARTMENT.

THAT'S NOT JUST PHONES. THAT'S ALSO PANIC BUTTONS, THINGS LIKE THAT.

INTEGRATIONS INTO OUR PA SYSTEM AT THE SCHOOL.

THOSE ALL HAVE TO HAVE LICENSING NOW.

SO WE DID HAVE 60 MEETINGS LICENSES OVER THE LAST YEAR AND WE'VE REDUCED THAT DOWN TO 25.

AND THOSE ARE LINED OUT THERE TO HELP COVER SOME OF THE INCREASED COSTS THAT WE SAW OVER THE SUMMER WITH ADDING SOME MORE ROOMS AND SOME MORE STAFF AT THE SCHOOL.

SO WE HAD ABOUT 15 ADDITIONAL LICENSES ON THAT.

SO WE REDUCED THE MEETINGS LICENSES TO HELP COVER THAT.

SO WE ACTUALLY ENDED UP WE BUDGETED 24,600 AND WE'RE COMING IN ABOUT $762 LESS.

ALL RIGHT. ANY QUESTIONS ON THIS? NO, I JUST WANT TO REMIND COUNCIL, I THINK THE ISSUE WAS BROUGHT UP LAST TIME WAS ABOUT THE ABILITY TO RECORD CONVERSATIONS, AND THAT WAS ADDRESSED IN HERE.

I THINK THERE'S A POLICY UPDATE.

AND THEN I THINK IF I'M CORRECT, JASON, YOU ALSO DISABLED THAT ABILITY WITH THE INSTALLATION ON THE PHONE SYSTEM.

SO I JUST WANTED TO DRAW ATTENTION TO THAT.

OKAY. THAT'S GOOD. SO ANY OTHER ISSUES? INSURANCE QUESTIONS. ALL RIGHT. CAN I GET A MOTION TO APPROVE 2365 AT FIRST, YEAH, I'LL MAKE A MOTION AND A SECOND.

I'LL SECOND. ALL IN FAVOR? AYE. ALL OPPOSED? NO, OPPOSED. MOTION CARRIES.

I 2364 CONSIDERING APPROVING RESOLUTION 2364 APPROVING A BID WITH CONTROL SPECIALIST AND TAKE APPROPRIATE ACTION.

[I.7. RES 23-64 Consider approving Resolution 23-64 approving a bid with Control Specialist; and take appropriate action (Kyle Flanagan, Deputy Director of Public Works)]

KYLE FLANAGAN COULDN'T BE WITH US TONIGHT.

HE HAD ANOTHER ENGAGEMENT, SO I'LL BE TAKING THIS ONE FOR PUBLIC WORKS.

IT LOOKS LIKE ABOUT 30 DAYS AGO, WE LOST OUR FIRST METER.

SO YOU'RE REQUIRED TO TWO METER.

ALL WATER COMING IN AND OUT OF THE TOWN EVERY SINGLE DAY, INCLUDING WEEKENDS AND HOLIDAYS.

AND OUR FIRST METER? WE LOST IT ABOUT A MONTH AGO.

WE WERE RELYING ON THE SECOND METER IN ORDER TO GET THOSE NUMBERS DONE, COMBINED WITH UTILIZING A FLOW METER THAT'S FROM FORT WORTH ON THE WHOLESALE SIDE.

[01:55:03]

SO NOW WE DON'T HAVE ANY METER ON OUR SIDE TO BE ABLE TO MONITOR THE AMOUNT OF WATER THAT COMES IN FROM FORT WORTH.

THE MAJOR ISSUE WITH THAT IS TWOFOLD.

ONE IS WE OBVIOUSLY IT'S A TCU REQUIREMENT THAT WE HAVE TO BE ABLE TO REPORT ON THIS ON AN ANNUAL BASIS.

BUT THE SECOND PROBLEM IS THAT OUR WHOLESALE VENDOR, CITY OF FORT WORTH REQUIRES THAT WE KEEP UNDER A CERTAIN AMOUNT OF USAGE PER DAY ON ON OUR WATER USAGE, RIGHT AS PART OF OUR PART OF OUR WHOLESALE PLAN.

AND WE HAVE SOME PENALTIES WHEN WE GO ABOVE THAT WITHOUT THESE METERS IN PLACE, THE BUTTERFLY VALVE DOESN'T OPERATE CORRECTLY, SO WE HAVE TO OPERATE IT MANUALLY, WHICH HAS CREATING US TO HAVE TO GO OUT AND FILL THOSE WATER TANKS UP ALL AT ONCE, WHICH IS CAUSING US TO GO OVER OUR DAILY LIMIT ON WATER USAGE.

BUT THERE'S JUST NO OTHER WAY TO GET THAT DONE BECAUSE WE CAN'T BUTTERFLY THE VALVE AT A AT A SPECIFIC PERCENTAGE OR AMOUNT.

SO IF YOU READ THROUGH YOUR PACKET, YOU'LL SEE THAT WE GOT THREE BIDS ON ALL THREE DIFFERENT TYPES OF METERS FROM SEVERAL DIFFERENT COMPANIES.

AND THE ONE THAT YOU HAVE BEFORE YOU IS THE CHEAPEST AND THE ONE THAT'S RECOMMENDED BY THE CITY OF FORT WORTH AS WELL TO WORK WITH OUR SYSTEMS. WADE, YOU MENTIONED IN THE STAFF REPORT ABOUT AN IEA WITH ROANOKE TWO, I THINK IT WAS JUST TO READ THE METERS.

I ASSUME THAT'S AN UNRELATED MATTER WITH RESPECT TO THESE ACTUALLY FAILING.

IT IS. IT IS AND IT'S NOT.

SO WE HAD THAT IOA IN PLACE WHEN I FIRST CAME IN.

THAT WAS ONE OF THE FIRST THINGS THAT WE DID BECAUSE WE DIDN'T HAVE THE PERSONNEL TO GET OUT THERE AND READ THE METERS MANUALLY, EVEN THOUGH WE'VE GOT TWO NOW IN PUBLIC WORKS, BUT WE'VE GOT A WAYS TO GO TO BE FULL.

SO WE STILL NEEDED THEM ON ON WEEKENDS AND HOLIDAYS, SO WE WERE STILL UTILIZING THEM ON WEEKENDS AND HOLIDAYS.

THESE NEW METERS ACTUALLY TALK TO OUR SCADA SYSTEM AND WE CAN READ THOSE REMOTELY.

SO THAT WOULD DO AWAY WITH THE NEED TO HAVE ANY EXPENSE FROM ROANOKE TO COMING IN AND READING THOSE METERS FOR US ON THE WEEKENDS AND HOLIDAYS.

SO BUT YOU STILL JUST SO I UNDERSTAND.

SO THE WAS JUST TO ACTUALLY GO OUT AND READ THE METER.

BUT WHAT YOU'RE SAYING IS THE METERS THEMSELVES HAVE ACTUALLY FAILED, SO THEY HAVE TO BE REPLACED ANYWAY, IS THAT WHAT YOU'RE SAYING? THAT'S CORRECT. SO THE METERS THEMSELVES ARE FAILED.

GOTCHA. AND SO WILL THE IS THERE AN OFFSETTING EXPENSE WITH IF I ASSUME THE IOA WILL BE TERMINATED? WELL, THE IOA IS ON AN AS NEEDED BASIS, SO WE WOULD PROBABLY LEAVE THAT IN PLACE, LEAVE THE IOA IN PLACE, BUT IT WOULD SIGNIFICANTLY LOWER ANY COSTS THAT WE HAVE ON A MONTHLY BASIS. OKAY.

OKAY. DO YOU KNOW JUST HOW MUCH THAT WOULD POTENTIALLY, SIR, I'D HAVE TO PULL ALL AND THEIR BILLS ARE ITEMIZED SPECIFICALLY.

IT'D TAKE US A FEW MINUTES TO GET THROUGH THAT.

NO, NO, NO. THAT'S NO PROBLEM.

OKAY. ALL RIGHT. ANY OTHER QUESTIONS? ALL RIGHT. CAN I HAVE A MOTION TO APPROVE? I'LL MAKE A MOTION AND A SECOND.

ALL IN FAVOR? AYE, AYE.

AYE. ALL OPPOSED. NO.

OPPOSED. MOTION CARRIES.

THANK YOU. ALL RIGHT, LET'S GO TO THE TOP HERE REAL QUICK.

[I.1. RES 23-41 Consider approving Resolution 23-41 approving the 2024 Town Council and Board of Trustees calendar; and take appropriate action (Amy Piukana, Town Secretary)]

ANY QUESTIONS ON THIS? I JUST WANT TO JUST PROCEDURE, I GUESS.

I MEAN, THE DATES LOOK FINE, BUT IN REALITY, IF COUNCIL WANTED TO MOVE THEM FOR SOME REASON, I ASSUME WE HAVE THAT FLEXIBILITY.

YEAH, WE DO. BUT HOW IS THAT FLEXIBILITY ON A MAJORITY VOTE? YEAH. OKAY. CHECK.

YEAH. ALL RIGHT. KENNY, A MOTION TO APPROVE.

UH, Y'ALL MAKE A MOTION A SECOND.

I'LL SECOND. ALL IN FAVOR.

ALL RIGHT. MOTION CARRIES.

ALL RIGHT, NEXT IS 23-66.

[I.2. RES 23-66 Consider approving Resolution 23-66, approving Town Financial Policies, Purchasing Authority Policy, Prohibited Activities Policy, Contract Authority Policy, and Procurement Policy; and take appropriate action (Cayce Lay Lamas)]

GOOD EVENING, EVERYONE.

THANK YOU FOR HAVING ME BACK.

A SPECIAL THANK YOU FOR MAYOR PRO TEM GOING THROUGH THE ADDITIONAL WORK OF REDLINING BASED ON A LOT OF THE FEEDBACK AND COMMENTS THAT WE GOT AT THE LAST MEETING.

A COUPLE OF THINGS THAT I JUST WANTED TO MAKE A PARTICULAR NOTE ABOUT THAT BASED ON THE FEEDBACK, AND YOU CAN SEE THIS ALL IN THE RED LINE DOCUMENTS THAT WERE ATTACHED IN THE PACKETS.

WE DID PUT IN SOME LANGUAGE IN THE FINANCIAL POLICIES AROUND BUDGETING FOR PEOPLE.

SO THAT WILL BE A CHANGE GOING FORWARD WHERE WE ARE HAVING MORE COUNCIL CONTROL OR BOARD CONTROL WHENEVER IT COMES TO SHRINKING OR GROWING OUR ORGANIZATION CHART IN GENERAL. AND THEN ON THE PURCHASING AUTHORITY POLICY, I DID WANT TO TAKE JUST A MOMENT AND KIND OF CLARIFY WHAT WE'RE TALKING ABOUT WHENEVER WE'RE TALKING ABOUT EMERGENCY PURCHASES, PARTICULARLY WITH LOCAL GOVERNMENT CODE 252.

SO THE UPDATE THAT YOU HAVE IN FRONT OF YOU HAS TO DO WITH WHAT WE WILL DEFINE AS AN EMERGENCY PURCHASE AND WHAT WE'RE ALLOWING.

WE STOLE LANGUAGE FROM 252, WHICH IS SPECIFIC ABOUT PURCHASING METHODOLOGY.

BUT MY UNDERSTANDING ABOUT THE CONCERN WITH AN EMERGENCY PURCHASE WAS MORE BUDGETARY AND CONTROLS AND INTERNAL TO US.

[02:00:06]

252 AND THEN SPECIFICALLY, WE STOLE THE LANGUAGE FROM THE FIRST THREE ITEMS THERE WHERE WE'RE TALKING ABOUT PUBLIC CALAMITY.

SO TEXAS MUNICIPAL LEAGUE, ACTUALLY THEY'VE OPINED THAT WHENEVER WE'RE TALKING ABOUT PUBLIC CALAMITY, GENERALLY SPEAKING, WE'RE TALKING TORNADOS AND OTHER NATURAL TYPE DISASTERS.

THE SECOND ONE IN THERE HAS TO DO WITH ANY KIND OF PUBLIC HEALTH OR SAFETY ISSUES THAT WE WOULD NEED TO MOVE QUICKLY ON.

AND THEN THE THIRD ONE THAT I ADDED IN THERE HAS TO DO WITH UNFORESEEN DAMAGE.

JUST IN CONVERSATIONS WITH STAFF.

A GOOD EXAMPLE OF THIS WOULD BE SOMETHING THAT WOULDN'T QUALIFY UNDER THE NATURAL DISASTER.

PUBLIC CALAMITY WOULDN'T REALLY IMPACT OUR PUBLIC HEALTH OR SAFETY, BUT MIGHT IMPACT EXCUSE ME, MIGHT IMPACT ACTUAL OPERATIONS.

IF WE HAD A BUS THAT WAS VANDALIZED, WE WOULD WANT TO BE ABLE TO ACT QUICKLY, NOT BE HELD UP SO THAT STUDENTS COULD GO PLACES.

HOWEVER, IT DOESN'T QUALIFY UNDER THE FIRST TWO, AND THOSE WERE REALLY ONLY THE MAJOR FUNCTIONAL CHANGES BASED ON THE RED LINES THAT WE GOT.

EVERYTHING ELSE IS MORE CLARIFYING LANGUAGE.

SO IF THERE'S ANY QUESTIONS, I'M HAPPY TO ANSWER.

ARE THEY? DAVE, ARE YOU HAPPY? YEAH, I THINK ALL THE. I THINK THE ONLY ONE NOW THAT YOU JUST JOGGED MY MEMORY, THE ONE ABOUT HIRING NEW POSITIONS AND PAY RAISES, THAT LANGUAGE WAS LEFT IN OR PUT IN, CORRECT? YES. IT'S THE ONLY ONE.

I'M JUST TRYING TO REMEMBER BACK. EVERYTHING ELSE LOOKED ABSOLUTELY FINE.

MADE A LOT OF SENSE.

THE UPDATES, THE EMERGENCY PROCEDURES MAKE SENSE BECAUSE I THINK IT WAS RELATED TO CRITICAL OPERATIONS.

SO THAT SEEMED SEEMED FAIR.

SO I JUST WANT TO DOUBLE CHECK ON THE HIRING AND THE PAY RAISES THAT'S SUBJECT TO COUNCIL APPROVAL, RIGHT? YES. AND WE HAVE THAT LANGUAGE IN THERE THAT SAYS INCLUDING CHANGES TO PAY RATE AND STRUCTURE.

PERFECT. ALL RIGHT.

ARE WE GOOD? ALL RIGHT.

CAN I GET A MOTION TO APPROVE FIRST? A MOTION AND A SECOND.

SECOND. ALL IN FAVOR? AYE. MOTION CARRIES.

THANKS. ALL RIGHT.

LET'S GO DOWN TO CLOSED EXECUTIVE SESSION, 23 TO 56.

[J. CLOSED EXECUTIVE SESSION]

CONSULTATION WITH ATTORNEY TO SEEK ADVICE AND COUNSEL TROPHY CLUB MUNICIPAL UTILITY DISTRICTS AND WESTLAKE ACADEMY AFFILIATE POLICY SECTION 551.074 ALPHA ONE DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE REGARDING WESTLAKE ACADEMY HEAD OF SCHOOL SECTION 551.071 CONSULTATION WITH ATTORNEY TO SEEK ADVICE COUNSEL ON MATTERS TO WHICH THE DUTY OF THE TOWN MANAGER, TOWN ATTORNEY AND THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CONFLICTS WITH CHAPTER FIVE FIVE.

ONE OF THE TEXAS GOVERNMENT CODE BUILDERS RECOVERY SERVICES BARS LITIGATION IS NOW 6:31 CLOSED FOR EXECUTIVE SESSION.

THANK YOU VERY MUCH. ALL RIGHT.

ALL RIGHT. WE'RE BACK IN SESSION.

7:37. WE HAVE ONE ITEM FROM EXECUTIVE SESSION.

[K. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS]

SECOND. SECOND.

ALL IN FAVOR. ALL RIGHT.

MOTION CARRIES.

SORRY. UH, EXECUTIVE COUNCIL RECAP.

[L. COUNCIL RECAP/STAFF DIRECTION]

HUH? SORRY, I'VE GOT ONE ITEM ON THE RECAP AND THAT'S BRINGING BACK ON NOVEMBER 6TH THE INSPIRE DECISION FOR THE IT EQUIPMENT.

OKAY. ANY OTHER ITEMS YOU WANT TO INCLUDE RIGHT NOW FOR FUTURE?

[M. FUTURE AGENDA ITEMS]

YEAH. AND STRATEGY.

CARVING OUT TIME FOR STRATEGY DISCUSSION.

WE CAN PLAN THAT OUT WITH SOME TIMES AND DATES.

SO ADJOURNMENT AND CLOSED OUT 7:38.

* This transcript was compiled from uncorrected Closed Captioning.