[G.1. 23-275 Ceremonial item recognizing Travis Livingston for his promotion to Lieutenant for the Westlake Fire Department (John Ard, Fire Chief) ]

JOHN ARD.

GOOD EVENING, MAYOR, COUNCIL, IT'S MY HONOR AND PRIVILEGE TO BE HERE TONIGHT AND AND RECOGNIZE TRAVIS LIVINGSTON ON HIS ACCOMPLISHMENT FOR LIEUTENANT.

TRAVIS LIVINGSTON WAS HIRED AS A FIREFIGHTER AT WESTLAKE FIRE EMS DEPARTMENT IN APRIL OF 2020.

HE HAS BEEN SERVING THE PUBLIC FOR OVER THE LAST 12 YEARS IN FOUR DIFFERENT COMMUNITIES.

HE FIRST VOLUNTEERED AS A FIREFIGHTER IN THE CITY OF FRISCO.

HE WAS THEN HIRED TO A FULL TIME FIREFIGHTER POSITION IN THE CITY OF MIDLOTHIAN, BEFORE SERVING IN THE CITY OF ALLEN AND NOW THE TOWN OF WESTLAKE.

TRAVIS HAS ACHIEVED THE RANK OF DRIVER ENGINEER FOR THE WESTLAKE FIRE EMS DEPARTMENT IN 2021.

BEFORE ENTERING THE FIRE SERVICE, TRAVIS COMPLETED HIS BACHELOR'S DEGREE IN BUSINESS ADMINISTRATION FROM STEPHEN F AUSTIN STATE UNIVERSITY.

TRAVIS HOLDS NUMEROUS CERTIFICATIONS FROM THE TEXAS COMMISSION ON FIRE PROTECTION, INCLUDING FIRE OFFICER THREE.

FIRE INSTRUCTOR THREE, DRIVER OPERATOR, PUMPER, DRIVER OPERATOR, AERIAL HAZMAT TECHNICIAN, INCIDENT SAFETY OFFICER, AND HAZMAT INCIDENT COMMANDER. ADDITIONALLY, TRAVIS SERVES AS AN ADJUNCT INSTRUCTOR FOR THE FIRE SERVICE SCIENCE DEPARTMENT AT NORTH CENTRAL TEXAS COLLEGE.

TONIGHT, HE IS JOINED BY HIS FAMILY, HIS WIFE TORRIN, HIS TWO SONS, NOLAN AND LANE, AND HIS MOTHER, TERRI, HIS FATHER DON, HIS BROTHER

[00:10:09]

TYLER, AND GRANDMOTHER LUCILLE.

COME ON UP. I WAS GOING TO READ.

OVER. RIGHT.

I STATE YOUR NAME.

DO YOU SOLEMNLY SWEAR AND AFFIRM? THAT I WILL FAITHFULLY EXECUTE.

THE DUTIES OF LIEUTENANT.

THE DUTIES OF. FOR THE WESTLAKE FIRE DEPARTMENT.

DEPARTMENT AND WE'LL DO THE BEST OF MY ABILITY.

BEST OF MY ABILITY. PRESERVE, PROTECT AND DEFEND.

THE CONSTITUTION, LAWS, CONSTITUTION, LAWS OF THE UNITED STATES IN THIS STATE.

SO HELP ME GOD.

CONGRATULATIONS. YEAH.

CONGRATULATIONS, TRAVIS.

WELL DESERVED, WELL DESERVED.

AND.

ALL RIGHT, LET'S MOVE ON TO REPORTS H 123-257.

RECEIVE A REPORT FROM TEXAS HOUSE REPRESENTATIVE GIOVANNI.

IS HE NOT HERE RIGHT NOW? OOH! ALL RIGHT.

WELL. AND THEN H 223-239 RECEIVE A QUARTERLY REPORT FROM TEXAS STUDENT HOUSING AUTHORITY.

[H.2. 23-239 Receive a Quarterly Report from the Texas Student Housing Authority (Cayce Lay Llamas, Finance Director)]

WE RECEIVED THAT ON EMAIL, I BELIEVE.

RIGHT. AND QUESTIONS ON IT.

IT'S A PART OF YOUR PACKET? YES, SIR.

IT'S PART OF THE PACKET. OKAY.

UM, WHY DON'T WE TAKE A QUICK BREAK? BECAUSE WE'VE BEEN GOING FOR 2.5 HOURS.

YOU GUYS READY FOR BREAK OR KEEP GOING.

ALL RIGHT, KEEP GOING. ALL RIGHT. CONSENT AGENDA.

[I. CONSENT AGENDA]

ANYONE SEE ANYTHING ON THE CONSENT AGENDA? YEAH, I JUST WANT TO REVISIT I3 BECAUSE THIS WAS ON PREVIOUS MEETING, BUT I'M SURE IT'S STRAIGHT FORWARD.

AND THEN JUST I4 BECAUSE THAT'S GOING TO LEAD ON TO ANOTHER ITEM.

SURE. ALL RIGHT. LET'S GO TO I3, 2362 APPROVING RESOLUTION 2362 AUTHORIZING ENGAGEMENT LETTER WITH MCCALL, PARKHURST AND HORTON FOR PUBLIC IMPROVEMENT DISTRICT TO VIEW.

GOOD EVENING, MAYOR AND COUNCIL.

THIS IS AN ITEM THAT WE ADDRESSED PREVIOUSLY.

AT THE LAST COUNCIL, COUNCILMAN QUINT HAD ASKED THAT WE COME UP WITH THE FUNDING THAT ARE DESCRIBED, THE FUNDING THAT'S BEEN SPENT THUS FAR.

IT'S ONLY ABOUT $2,600 THAT'S BEEN SPENT SO FAR.

IT WAS JUST BACK TO AUGUST.

THAT CURRENT CONTRACT IS AT $400 AN HOUR.

SO ALL OF THAT IS WITHIN YOUR PACKET.

THE AMOUNT SPENT AND THE DOLLAR PER HOUR COST IS IN THAT PACKET.

OKAY. FOR YOUR VIEW.

IS IT AND HAS THERE BEEN ANY DELIVERABLES OR IS THIS JUST FOR GENERAL? NO SIR. IT WAS JUST LIKE EXECUTIVE SESSION FOR THIS IS AS NEEDED.

SO IF IT STAYS OPEN, IT'S JUST FOR LIKE THIS EVENING.

THAT'S EXACTLY RIGHT. YES, SIR.

PERFECT. THANK YOU VERY MUCH.

OKAY, AND THEN GO ON TO I4, 23-273, CONSIDERING APPROVING AN INTERLOCAL AGREEMENT WITH CITY OF DENTON AND TAKE APPROPRIATE ACTION.

YEAH. YEAH.

I MEAN, BECAUSE I THINK THIS IS GOING TO RELATE TO J6, OBVIOUSLY, WHICH IS A BIG PURCHASE REQUEST.

[00:15:02]

AND SO I MEAN, I DON'T KNOW IF WE CAN ADDRESS THEM AT THE SAME TIME, BUT THAT'S REALLY.

SURE. SO AS AN INTERLOCAL AGREEMENT, ALL THIS IS DOING IS ALLOWING US TO PIGGYBACK OFF OF CONTRACT WORK THAT WAS DONE BY THE CITY OF DENTON WHEN THEY GO OUT FOR BIDS. SO AS THE CITY OF DENTON IS A MUCH LARGER ORGANIZATION THAN THE TOWN OF WESTLAKE, WE HAVE THE OPPORTUNITY TO JUMP ON THOSE BIDDING PROCESSES THAT THEY HAVE AS LONG AS THEY AGREE AND THE CONTRACTOR AGREES.

AND WE'VE GOTTEN AGREEMENTS FROM BOTH THE CITY OF DENTON AND THE CONTRACTOR TO USE THAT CONTRACTING PRICING, WHICH IS A LOT BETTER THAN THE PRICING THAT WE COULD BRING ON OUR OWN. YEAH. NO, I MEAN, AS A STAND ALONE, I HAVE NO ISSUE WITH IT.

IT'S REALLY J6 SO YES, SIR, MAY WE LEAVE IT ON CONSENT AS IS BECAUSE IT DOESN'T OBLIGATE US TO DO ANYTHING.

THAT'S EXACTLY RIGHT. ALL IT DOES IS APPROVE IT AND ALLOW US TO USE THE BIDDING.

AND IT'S AN OPEN BLANKET TO USE THE BIDDING ON THAT.

AND IS THERE AN EXPIRATION DATE ON THAT ABILITY TO LEVERAGE THE RATES? THEY'VE ALREADY THEY HAVE TO HAVE AN ACTIVE CONTRACT FOR US TO PIGGYBACK ON THAT CONTRACT.

THEIR CONTRACT EXPIRES IN 2026 I THINK.

THAT'S CORRECT. YEAH OKAY.

SO LONG AS WE CAN JUMP ON THAT CONTRACT PRIOR TO 2026, THEN WE CAN USE THEIR BIDDING PROCESS.

YEAH. AND IF I'M CORRECT, THOSE RATES WERE SECURED AT 2021 RATES BEFORE THE.

THAT IS CORRECT. THAT'S CORRECT.

THOSE RATES WERE GUARANTEED IN 2021.

THAT'S WHEN THE CONTRACT BEGAN.

ARE YOU GETTING WHAT YOU NEED OUT OF THIS? YES, SIR. OKAY. OKAY.

AND IT IS STAND ALONE. LIKE YOU SAID, IT DOESN'T REQUIRE ANY ACTION FURTHER.

I DO WANT TO ASK A COUPLE OF QUESTIONS ON J SIX, BUT FOR CONSENT I THINK THAT WAS IT.

OKAY. ALL RIGHT.

FOR CONSENT.

CAN I GET A MOTION TO APPROVE IT FIRST? YEAH, I'LL MAKE A MOTION AND A SECOND.

SECOND. ALL IN FAVOR? AYE AYE. ALL OPPOSED? NO OPPOSED. MOTION CARRIES.

ALL RIGHT. REGULAR AGENDA ITEMS J ONE, ORDINANCE 983.

[J.1. ORD-983 Discuss and consider approving the suggested intersection change submitted by Teague Nall and Perkins Engineering firm and adopt Ordinance 983 to add stop signs at Randol Mill and Dove intersection replacing current yield signs, approve quotes from Stripe-A-Zone for restriping and Smith Lawn and Tree for tree removal and the associated budget amendment for unbudgeted work; and take appropriate action (Wade Carroll, Town Manager) ]

CONSIDER, DISCUSS AND CONSIDER APPROVING SUGGESTING INTERSECTION CHANGE SUBMITTED BY TEAGUE, NALL AND PERKINS ENGINEERING FIRM AND ADOPT ORDINANCE 983 TO ADD STOP SIGNS AT RANDOL MILL AND DOVE INTERSECTION REPLACING CURRENT YIELD SIGNS.

APPROVED QUOTES FROM A STRIPE A ZONE FOR A RESTRIPING AND SMITH LAUNDRY FOR REMOVAL AND ASSOCIATED BUDGET AMENDMENT FOR UNBUDGETED WORK.

YES SIR. AGAIN, MAYOR AND COUNCIL, THANK YOU VERY MUCH FOR HAVING ME.

PROBABLY 2 OR 3 MONTHS AFTER I WAS APPOINTED IN MY OFFICE.

I'VE GOTTEN SEVERAL COMPLAINTS ABOUT SOME SPEEDING AND SOME WRECKS AT THE INTERSECTION OF DOVE AND RANDOL MILL.

AND THEN ABOUT THAT SAME TIME PERIOD, OR ABOUT A MONTH AFTERWARDS, WE ACTUALLY HAD AN ACCIDENT OUT THERE FOR THE DISTRACTED DRIVER THAT LEFT THE ROAD AND HIT SOME MAILBOXES OUT THERE. MINOR INJURIES ONLY, LUCKILY.

SO IT WASN'T A TERRIBLE ACCIDENT, BUT IT WAS NOT ACTUALLY IN THE INTERSECTION.

BUT IT DID MAKE US GO BACK AND LOOK, COUNCIL MEMBER QUINT AGAIN BROUGHT IT TO MY ATTENTION AS WELL, AND SAID THAT HE HAD RECEIVED SOME COMPLAINTS FROM SOME CITIZENS NEARBY, SO WE WANTED TO INVITE TEAGUE NALL AND PERKINS IN AS THE ENGINEERING FIRM TO COME AND LOOK AT THAT INTERSECTION AND SEE IF THERE'S ANY WAYS THAT WE COULD IMPROVE THAT INTERSECTION.

SO WHAT YOU SEE HERE IS THE IS THE DRAWING THAT TEAGUE NALL AND PERKINS SUGGESTED FOR US.

REALLY, THIS IS AN INTERSECTION.

IT'S NOT A BAD INTERSECTION THE WAY IT'S CURRENTLY DESIGNED, BUT THERE ARE YIELD SIGNS IN PLACE INSTEAD OF STOP SIGNS.

AND I THINK THE TRAFFIC HAS GOTTEN TO A POINT WHERE WE PROBABLY NEED SOME STOP SIGNS PUT IN THERE.

WE ALSO WANTED TO LOOK AT REMOVING SOME OF THE TREES, AND IF YOU SEE ON THE RIGHT HAND SIDE IT SAYS REMOVE TRIM TREES.

WE'RE ACTUALLY GOING TO REMOVE ALL THOSE TREES THAT IT SUGGESTS TO REMOVE.

ALL OF THOSE ARE IN THE RIGHT OF WAY.

WHO DID YOU WHO'S PERMISSION, JUST OUT OF CURIOSITY, DID YOU NEED FOR THE TREES? WE DON'T NEED PERMISSION. THOSE ARE IN THE RIGHT OF WAY.

THAT'S CORRECT. SO THAT'S IN THE RIGHT OF WAY.

WE CAN REMOVE THOSE TREES WITHOUT ANY ISSUES WHATSOEVER.

SO THE PROPERTY OWNER THERE, WE DIDN'T HAVE TO ADDRESS BECAUSE THEY ARE IN THE RIGHT OF WAY AND THEY ARE IN THAT VISION TRIANGLE.

SO REMOVING THOSE TREES IS A GREAT IDEA TO MOVE FORWARD.

YOU'LL ALSO SEE ON THE FAR RIGHT HAND SIDE IT SAYS PROVIDE RAISED REFLECTIVE BUTTONS BASICALLY TO FOR EDGE PROTECTION.

WE LOOKED AT THAT AS WELL, BECAUSE THE MAJORITY OF THE ACCIDENTS THAT WE WENT BACK AND LOOKED AT FOR THIS INTERSECTION WERE ACTUALLY PEOPLE RUNNING OFF THE ROAD PRIOR TO THE INTERSECTION, NOT IN THE INTERSECTION ITSELF.

SO WE'D LIKE TO AS SOME RAISED REFLECTIVE BUTTONS THAT WOULD GIVE YOU A TEXTILE FEEL AS YOU GET CLOSE TO THAT EDGE AND KIND OF WAKE YOU UP AS A DRIVER, MAYBE QUIT LOOKING AT YOUR PHONE AND START LOOKING AT THE ROADWAY AHEAD.

SO ALL OF THIS INTERSECTION CHANGE GOODNESS, I MEANT TO HAVE IT PULLED UP ON MY DESK AND DO THIS FROM MY DESK.

WE'VE GOT A CHANGE OF AROUND $25,000.

IT'S IN YOUR PACKET FOR THAT EXACT NUMBER.

I THINK YOU SAID NO MORE THAN EIGHT.

SO NO MORE THAN 86.

8000. OH 8000, I'M SORRY.

YEAH. SO THAT'S JUST FOR THE STRIPING.

THAT DOES NOT INCLUDE THE TREE REMOVAL.

IT WILL BE THE SIGN IN PLACE AND THE BUTTONS WHICH THE BUTTONS WILL INSTALL OURSELVES.

OKAY. YEAH.

SO JUST FOR CONTEXT, I THINK THIS WAS I KNOW YOU HAD SOME PEOPLE COME TO YOU, BUT THERE WAS SOME YOU CAN JUST SEE IT HERE IN THE MAP.

THIS BUTTS UP TO GLENWICK FARMS, AND THERE WAS SOME HOUSES AT THE BACK THAT HAVE HEARD SCREECHING SOUNDS.

[00:20:05]

AND OBVIOUSLY WITH SOME OF THESE DRIVEWAYS HAVE BEEN HIT ON THE WESTBOUND TRAFFIC IS SOMEHOW VEERED INTO SOME OF THOSE BRICK DRIVEWAYS, THE WALLS THAT ABUT THEM.

BUT ANYWAY, WADE, THANKS VERY MUCH FOR TAKING THIS UP, GETTING THE INFORMATION ON IT.

AND I THINK, YOU KNOW, FROM A PUBLIC SAFETY STANDPOINT, I THINK THIS IS OBVIOUSLY A NICE THING TO DO.

AND OBVIOUSLY THIS IS UNDER MY ACCOUNT THRESHOLD, RIGHT, FOR SPENDING THRESHOLD.

BUT BECAUSE WE HAD TO PLACE STOP SIGNS IN PLACE OF YIELD SIGNS, THOSE THINGS HAVE TO GO INTO ORDINANCE SO THAT THE POLICE DEPARTMENT CAN WRITE TICKETS ON THEM.

AND THAT'S WHY IT'S COME TO COUNCIL FOR APPROVAL.

AND I JUST WANTED TO ECHO, I THINK IN THE LAST TEN YEARS HERE, I'VE FELT LIKE THIS INTERSECTION COULD USE A LITTLE HELP WITH VISIBILITY AND DIRECTION.

SO THIS IS GOOD. ALL RIGHT.

CAN I GET A MOTION TO APPROVE AT FIRST? YEAH, I'LL MAKE A MOTION AND A SECOND.

SECOND. ALL IN FAVOR? AYE AYE AYE. ALL OPPOSED? NO OPPOSED. MOTION CARRIES.

J 223-278 DISCUSS INTERSECTION AND POSSIBLE INTERSECTION IMPROVEMENTS FOR THE INTERSECTION OF SOLANO BOULEVARD AND GRANADA CORTEZ AND TAKE APPROPRIATE ACTION.

[J.2. 23-278 Discuss intersection safety and possible intersection improvements for the intersection of Solana Blvd and Granada/Cortez; and take appropriate action (Wade Carroll, Town Manaer) ]

OKAY, THIS ONE IS A LITTLE MORE TRICKY.

SO WE LOOKED INTO THIS INTERSECTION AS A POSSIBLE NEED FOR INTERSECTION IMPROVEMENT AS WELL.

IT LOOKS LIKE WE'VE HAD A COUPLE OF ACCIDENTS IN THE LAST COUPLE OF YEARS.

OVER THE LAST FIVE YEARS WE'VE HAD TWO ACCIDENTS AT THIS INTERSECTION.

BUT THAT IS A ROADWAY THAT I THINK WE SERIOUSLY NEED TO CONSIDER ADDING SOME, AT LEAST SOME EXTRA LIGHTED STOP SIGNS HERE.

AND THE REASON BEING IS BECAUSE IT'S A WIDE ROAD THAT YOU CAN GAIN A LOT OF SPEED AT THAT INTERSECTION.

AND I THINK THAT WE COULD HAVE THE POTENTIAL OF SOME FUTURE SERIOUS INJURIES AT THAT INTERSECTION AS WELL.

THAT INTERSECTION DOES CALL FOR A LIGHT TO BE PLACED AT THAT INTERSECTION WITHIN THE ENTRADA PD, RIGHT? BUT THE ENTRADA PD VERY SPECIFICALLY SPELLS OUT THAT IT HAS TO BE WARRANTED.

SO IT HAS TO MEET THE WARRANT CLASSIFICATIONS OF TXDOT, PRIOR TO THAT LIGHT BEING PUT IN.

A TRAFFIC WARRANT STUDY WAS DONE THIS YEAR.

IT DID NOT MEET ANY OF THE NINE REQUIREMENTS, SO THERE'S NOT A HIGH ENOUGH TRAFFIC COUNT THERE YET TO PUT IN A LIGHT.

WE DID ACCEPT THE PLANS FROM THE LIGHT FROM THE ENTRADA DEVELOPER, AND THE ENTRADA PD SAYS THAT ONCE WE APPROVE THOSE PLANS, HE'S REQUIRED TO PUT 88% OF THE COST TO INSTALL THOSE LIGHTS INTO A FUND FOR US TO SPEND AT A LATER DATE.

WADE, DO YOU THINK WE'LL REACH THAT THRESHOLD AS ENTRADA DEVELOPS OUT? I MEAN, IS THAT YOUR. I THINK ONCE ENTRADA DEVELOPS OUT.

YES, SIR. WE WILL. I THINK THE BIGGEST THRESHOLD WILL NOT BE ON DOVE, ACTUALLY, I MEAN, ON SOLANA.

AND THAT'S KIND OF WHERE YOU WOULD THINK IT WOULD BE.

I THINK YOUR BIGGER THRESHOLD IS GOING TO COME FROM THE WAIT TIMES COMING OUT OF ENTRADA ON CORTEZ.

SO OBVIOUSLY THE OTHER PROPOSAL YOU MADE WAS THE LED STOP SIGNS.

SIGNIFICANTLY CHEAPER.

BUT WOULD THE SAME 88% CONTRIBUTION APPLY TO THE DEVELOPERS? HAVE WE ASKED OR COULD WE THEORETICALLY? I COULD ASK I COULD ASK TO SEE BE WILLING TO CHIP IN, BUT I HAVE NOT ASKED.

IT'S NOT A PART OF HIS PLANNED DEVELOPMENT.

HE'S NOT REQUIRED TO DO SO.

WAS THAT A VALID RECOMMENDATION IN TERMS OF HELPING? IS IT THE VISIBILITY OF THE STOP SIGNS THAT WE THINK IS THE PROBLEM? IT REALLY IS.

WELL, I LOOKED AT IT TODAY.

THERE'S ONLY ONE STOP SIGN ON THE FAR RIGHT.

THAT'S CORRECT. THERE'S NOTHING IN THE MEDIAN, AND THERE REALLY NEEDS TO BE SOMETHING IN THE MEDIAN THERE.

AND THAT'S WHY WE WANTED TO ADD.

AND THEN I BELIEVE, YOU KNOW, THERE'S A THERE'S A LIGHTED STOP SIGN OVER OFF 170 THAT I COME THROUGH EVERY SINGLE MORNING ON THE WAY TO WORK.

AND THAT LIGHTED STOP SIGN ACTUALLY MAKES A DIFFERENCE.

IT HAS JUST A SINGLE BLINKING LIGHT ON TOP.

SO THEY HAVE THOSE KIND THAT ARE SOLAR POWERED, AND THEY ALSO HAVE THE KIND THAT WE BID OUT, WHICH ACTUALLY HAVE LED LIGHTS THAT GO AROUND THE STOP SIGN. IS THAT THE IDEA? THAT'S INSTEAD OF A LIGHT.

YES, SIR. BUT THEY STAY LIT ALL NIGHT LONG? NO. THEY'LL BLINK. THEY BLINK TO GET YOUR ATTENTION.

SO WE WOULD PUT BLINKING LIGHTS.

THAT FACE SOLANA, WHICH IS WHERE THE MAJORITY OF YOUR TRAFFIC IS.

AND AND WE WOULD NOT PUT BLINKING LIGHTS THAT FACE CORTEZ OR FACE GRANADA BECAUSE YOU WOULDN'T WANT THOSE BLINKING LIGHTS FACING THEIR NEIGHBORS.

YEAH. AND THAT'S NOT REALLY WHERE WE'RE HAVING THE ISSUE OF PEOPLE RUNNING THAT STOP SIGN.

IT'S MORE ON SOLANA DRIVE.

RIGHT. OKAY.

I WOULD TOO.

I MEAN, IF I DON'T KNOW IF IT'S FEASIBLE TO SEEK A PARTNERSHIP WITH THE DEVELOPER TO SEE IF WE COULD DO SOMETHING TOGETHER, BUT I FEEL LIKE THIS WOULD BE WELL WARRANTED.

I CAN, HE'S BRINGING A PLANNED DEVELOPMENT CHANGE.

THIS MIGHT BE SOMETHING WE PUT IN THERE.

THERE YOU GO. YES, SIR.

WE NEED A VOTE ON THAT. OR DO YOU? DO YOU NEED A VOTE ON THAT? OR IF YOU WANTED TO COMMISSION US ORDERING THE PARTS AND EVERYTHING TODAY, THEN YES, I'D NEED TO VOTE ON THAT IF YOU WANT ME TO TRY TO NEGOTIATE THAT AT A LATER TIME AND GET SOME OF THAT AS PAYBACK, THEN WE CAN DO THAT.

BUT IF YOU WOULD LIKE TO DO IT TODAY AND NEGOTIATE LATER AND SEE WHAT THEY DO, I MEAN, WE CAN.

YES, MA'AM. I MEAN, THERE'S REALLY NO REASON THAT YOU WOULD HAVE TO DO THIS, BUT IF WE CAN GET HIM TO DO THIS, THAT'D BE GREAT.

YEAH. AND IT'S GOOD FOR HIS DEVELOPMENT AS WELL, RIGHT? SO WHAT DO YOU NEED TO MAKE A MOTION TO AMEND TO REQUEST THAT?

[00:25:02]

OR DO WE? HOW MANY ARE YOU PROPOSING? HOW MANY SIGNS? WE WOULD REPLACE THE TWO STOP SIGNS THAT ARE ON SOLANO BOULEVARD NOW FACE EACH DIRECTION, RIGHT.

AND THEN ADD TWO STOP SIGNS IN THE CENTER MEDIAN AND ALL FOUR.

SO IT'LL BE FOUR LIGHTED SIGNS.

AND THEN THE TWO SIGNS THAT FACE ENTRADA AND THE ONE THAT FACES GRANADA, THEY WOULD STAY UNLIGHTED.

IT WOULD BE THE SIGN.

SO TWO GOING EACH WAY.

THAT'S CORRECT. FOUR LIGHTED SIGNS.

THAT'S RIGHT IN FAVOR OF ME TOO.

AND THAT WOULD BE AROUND 20,000.

YES, SIR. OKAY.

WELL, I THINK IF LET'S I WOULD PROPOSE WE DO IT.

AND THEN IF YOU CAN GET BUY IN FROM DEVELOPER, FANTASTIC.

YES, SIR. WE'LL DO THAT.

ALL RIGHT. CAN A MOTION TO APPROVE IT FIRST I'LL MAKE A MOTION AND A SECOND.

SECOND. ALL IN FAVOR? AYE. ALL OPPOSED? NO OPPOSED. MOTION CARRIES.

ALL RIGHT J323-279 GIVE DISCUSSION, GIVE STAFF DIRECTION AND POSSIBLE IMPROVEMENTS TO THE CROSSWALK CROSSING AT ANDREW ROAD NEAR WESTLAKE ACADEMY AND TAKE APPROPRIATE ACTION.

[J.3. 23-279 Discuss and give staff direction on possible improvements to the crosswalk crossing at Ottinger Road near Westlake Academy; and take appropriate action (Wade Carroll, Town Manager) ]

OKAY, THERE IS A PRETTY EXTENSIVE REPORT IN YOUR PACKET THAT I HOPE THAT YOU GUYS HAD AN OPPORTUNITY TO READ THROUGH.

I MET WITH REPRESENTATIVES FROM THE SCHOOL.

I MET WITH THE ATHLETIC DIRECTOR LOOKING FOR WHAT THEIR SAFETY MEASURES WERE IN PLACE TODAY AS WE SPEAK.

SO IF YOU GO BY THAT INTERSECTION, MOST OF YOU ALL HAVE BEEN BY THAT INTERSECTION MULTIPLE TIMES.

THERE IS FLASHING YELLOW LIGHTS THAT ARE ACTIVATED BY A PUSH BUTTON IN THE CROSSWALK.

AND THERE IS THOSE SAME ACTIVATED OF THOSE BUTTONS.

ACTIVATE TWO OTHER LIGHTED SIGNALS.

ONE IS IN THE MIDDLE OF THE S CURVE.

SO AS YOU TURN THROUGH THAT FIRST S CURVE HEADED SOUTH ON OTTINGER, YOU WILL SEE THAT AS YOU COME INTO THAT S CURVE.

AND THEN YOU'LL SEE THE SECONDARY LIGHTED SIGNS.

AND THEN ON THE SOUTH SIDE THERE'S A PREVIOUS LIGHT OR A PREVIOUS BLINKING LIGHT AS WELL THAT'S ACTIVATED.

SO YOU GET TWO SETS OF THE BLINKING LIGHTS PRIOR TO.

SO THAT'S WHAT'S IN THERE CURRENTLY.

THE COACHES SAY THAT THE KIDS ARE NOT ALLOWED TO CROSS INDIVIDUALLY.

AT LEAST THEY THAT'S WHAT THEY TELL ME WHETHER OR NOT THEY DO OR NOT.

YOU KNOW, THE MAYOR'S SON IS IN CROSS COUNTRY, SO I THINK THAT HE CAN TELL US BETTER THAN I COULD.

DID YOU TALK TO COACH CAWTHRAH ABOUT THIS? YES, I DID. OKAY.

THANK YOU. THROUGH THROUGH COACH PONDER, THOUGH.

THAT WAS THROUGH THE ATHLETIC DIRECTOR.

SO HE CALLED A MEETING WITH THE ATHLETIC.

I'VE BEEN REACHED OUT BY THE CAWTHRAH, SO I'VE TALKED TO THEM.

SO THE IDEA THERE IS, WHAT CAN WE DO TO IMPROVE THAT CROSSWALK TO MAKE IT A LITTLE MORE SAFE FOR OUR KIDS GOING ACROSS THERE? I CALLED IN TINA AND PERKINS AGAIN TO HAVE TO HAVE A LOOK, AND HONESTLY, HE'S HERE TONIGHT IF WE WANT TO TALK THROUGH SOME OF THOSE OPTIONS.

BUT REALLY, WHAT WE WANT TO DO IS LIGHT UP THE CROSSWALK WHERE IT SITS TODAY.

WE COULD ADD SOME LIGHTS THAT WOULD BE LIKE A SPOTLIGHT TYPE LIGHT THAT WOULD ACTUALLY LIGHT THE, THE, THE CROSSWALK ITSELF.

AND THEN DRIVERS COULD MORE EASILY SEE SOMEONE IN THE CROSSWALK IF IT'S DARKER.

SEEING NONE PERSON ALSO SUGGESTED THAT WE HAVE THERE ARE LED LIGHTS THAT CAN BE PUT IN THE PAVEMENT THAT WOULD LINE THE CROSSWALK AS WELL.

THAT WOULD BLINK. THE FUNDAMENTAL PROBLEM IT'S ON THE DOWNHILL SLOPE OF A BLIND CURVE, AND EVEN IN BROAD DAYLIGHT, I'VE SEEN PEOPLE ALMOST GET HIT.

AND IT'S BEEN LIKE THAT FOR YEARS. ACTUALLY, WAYNE STOLTENBERG AND I TALKED ABOUT THIS.

THEY'VE BEEN TRYING TO FIX IT.

THEY'VE DONE LIGHTS.

THEY'VE CHANGED THE LIGHTS, THEY'VE CHANGED SIGNAGE.

IT'S IN THE WRONG SPOT.

AND SO FUNDAMENTALLY, IT'S THE LOCATION.

AND, YOU KNOW, IT HAPPENS EARLY IN THE MORNING, BUT IT HAPPENS AT ANY TIME OF DAY.

I PERSONALLY HAVE SEEN IT DOZENS OF TIMES AND IT'S JUST IN THE WRONG SPOT.

AND PEOPLE COME DOWN THAT HILL AND I'VE SEEN PEOPLE ALMOST GET I MEAN, WE'RE GOING TO HAVE IT ONE DAY, AND WHEN WE DO IT, WE'RE GOING TO GO FROM DOING NOTHING TO SOMETHING.

WE'RE GOING TO OVERDO IT. ABSOLUTELY.

SO IN ADDING TO THAT BETTER LIGHTING ON THE CROSSWALK, A LITTLE MORE FLASHING LIGHTS, YOU KNOW, WE CAN DO A LOT OF THINGS THAT THAT CROSSWALK WHERE IT SITS TODAY, THAT'S ONE OPTION. THE OTHER OPTION IS TO MOVE IT FURTHER DOWN.

IF WE WANTED TO MOVE IT FURTHER DOWN ON THE OTHER SIDE OF DELOITTE, THAT'S GOING TO REQUIRE US TO TAKE OUT A LOT OF TREES.

WE'RE GOING TO HAVE A LOT OF IRRIGATION WORK TO BE DONE, AND WE'RE GOING TO HAVE TO EXTEND SOME SIDEWALKS.

SO ALL THAT'S GOING TO COST A COUPLE OF HUNDRED THOUSAND DOLLARS.

WE DIDN'T PUT A PRICE TAG ON THAT ONE YET.

AND THEN THE OTHER OPTION THAT THE MAYOR BROUGHT UP WAS TUNNELING UNDERNEATH THE ROADWAY THERE, AND POSSIBLY A WALK BRIDGE OVER THE ISSUES WITH THOSE ARE IT'S ADA REQUIREMENTS SAY THAT YOU HAVE TO DO NO MORE THAN A 5% GRADE DOWN OR UP, AND THAT WOULD MAKE THE WALKWAY TO EITHER ONE OF THOSE WOULD BE WAY TOO LONG.

SO WHAT WAS THE COST TO IMPROVE THE CURRENT SETUP? BETTER VISIBILITY, BETTER LIGHTS YOU TALKED ABOUT.

LET ME CALL TEAGUE NALL UP HERE REAL QUICK.

PHILIP, WOULD YOU COME UP? SO THIS IS PHILIP VERGHESE FROM TEAGUE NALL AND PERKINS ENGINEER.

GOOD EVENING, MAYOR AND COUNCIL.

THE QUESTION WAS WHAT IS THE COST OF WHICH OPTION? WELL, THE SIMPLEST WOULD BE TO ENHANCE WHAT WE HAVE.

SO. RIGHT. SO IT BE USING THE EXISTING LIGHTING AND MOVING IT AROUND SO THAT IT DEPENDS ON THE INFORMATION WITH THE CONTRACTOR.

[00:30:05]

I WOULD SAY PROBABLY IN THE 15 TO $20,000.

OKAY. VERSUS A COUPLE HUNDRED THOUSAND JUST TO MOVE THE CROSSWALK DOWN THE ROAD.

AND SPEAK TO THIS, BUT IT'S MAINLY BECAUSE OF THE DRAINAGE WORK THAT HAS TO BE DONE.

YEAH, I SAW THAT IN THE IN.

YEAH. SO IN TALKING ABOUT EXTENDING THE THE SIDEWALK OR THE CROSSWALK.

NO. JUST LIKE OR THE BRIDGE.

NO. FOR THE MOMENT JUST FOCUSING ON ENHANCEMENT OF WHAT WE'VE GOT.

YOU TALKED ABOUT PUTTING LED LIGHTS ON THE ACTUAL CROSSING.

SO THERE'S OPTIONS THERE IN TERMS OF THE CROSSWALK.

YOU CAN PUT BETTER STRIPING THERE.

LIKE YOU KNOW YOU'VE SEEN SOME CITIES DO THE NEONS PAINTED SIGNS OR LIKE BRIGHT BRIGHT YELLOW COLOR.

YOU COULD DO THAT. YOU COULD GO PUT CROSSWALK LIGHTS TO WHEN YOU ACTUATE THE FLASHING LIGHTS, IT ALSO LIGHTS UP THE CROSSWALK.

SO IT BRINGS DRIVER VISIBILITY.

THAT'S WHAT YOU'RE BETTER ADVANCED WARNING BECAUSE I KNOW WE'VE GOT THOSE ADVANCED SIGNS TO TRY TO MOVE THAT SIGN A LITTLE BIT FURTHER NORTH AND SOUTH TO GET THE DRIVER ADVANCE WARNING TO BE ABLE.

AND THEN ALSO WE ALSO SUGGESTED PUTTING IN RUMBLE STRIPS TO GIVE THE DRIVER A FEEL THAT THEY'RE COMING UP TO SOMETHING TO WHERE THEY NEED TO SLOW DOWN.

LET ME LET ME ASK YOU, THIS MAY NOT BE RELATED TO WHAT YOU'RE PROPOSING, BUT WAIT, I KNOW THIS FEATURES IN THIS IN THIS SCADA SYSTEM HOWEVER YOU PRONOUNCE IT, BUT THE CONTROL OF THE LIGHTS THAT.

SLOW DOWN TRAFFIC.

THOSE DON'T LIKE WHEN WE DO A LATE START WEDNESDAY.

THOSE LIGHTS DON'T NECESSARILY ALWAYS KICK IN.

BUT MY QUESTION WAS, I MEAN, IF WE HAD, IS THERE ANY WAY THAT DURING LIKE CROSS COUNTRY THAT ONE OF THE TEACHERS CAN ACTIVATE THAT LIGHTING SYSTEM? OR IS THE TIMING OF THAT CONTROLLED BY LIKE A STATE LAW OR SOMETHING WE WOULD NEED.

CAN YOU HEAR ME? OKAY. YEAH.

OKAY. SO WE WOULD NEED TO CHANGE SOME ORDINANCES FOR THAT BECAUSE THAT IS A SCHOOL ZONE REQUIREMENT TO TO ACTIVATE THOSE LIGHTS.

SO IF WE CHANGE THE SCHOOL ZONE ORDINANCE TO INCLUDE THAT TIME THEN YES, SIR.

WE COULD DO. DO WE STILL HAVE THE TOWN MARSHAL TRUCK? NO, SIR, WE DO NOT. WE DON'T HAVE A POLICE CAR ANYMORE.

THE ONE THING I'D RECOMMEND IS JUST PUT A POLICE CAR PARKED UP THERE.

WELL, WE HAD A WE HAD THAT MARSHAL VEHICLE.

WE NO LONGER HAVE A MARSHAL, SO WE HAVE WE'RE USING THAT VEHICLE TO DO A LOT OF OTHER THINGS.

AND IF THEY PASS BY AN EMERGENCY AND A MARSHAL VEHICLE, THEY'D BE LIABLE.

SO WE HAD TO WE'VE HAD POLICE OFFICERS IN THE INTERSECTION AND PEOPLE BLOWING RIGHT THROUGH IT.

YEAH. NO. ME TOO.

SO IS THERE, AND THEN THE OTHER THING I'VE NOTICED IS EVEN WHEN THOSE AMBER LIGHTS ARE FLASHING IN THE SCHOOL ZONE, SOME DRIVERS DON'T NECESSARILY PAY ATTENTION.

I ASSUME THERE'S NOTHING ELSE WE CAN REALLY DO TO HELP ENFORCE OR SHOW.

NO, THE ONLY OTHER THING THAT WE COULD DO IS WE COULD CHANGE THE YELLOW FLASHING TO RED FLASHING, WHICH WOULD REQUIRE THEM TO COME TO A COMPLETE STOP EVEN IF THE CROSSWALK WAS EMPTY. THE PROBLEM IS, NO ONE'S GOING TO DO THAT.

IT'S GOING TO BE CONFUSING TO DRIVERS.

THEY'RE REALLY NOT GOING TO UNDERSTAND.

WELL, AND ALSO, WHEN YOU'RE EXITING THE SCHOOL, IT'S NOT ALWAYS CLEAR WHETHER THE LIGHTS ARE ACTIVATED, BECAUSE I THINK THEY ONLY ARE AT THE TWO ENDS OF THE STREET, IF THAT MAKES SENSE.

WELL, IT'S IN THE S-CURVE, RIGHT? SO IF YOU'RE EXITING THE SCHOOL, YOU SHOULD COME TO THE S-CURVE AFTERWARDS.

YEAH, BUT I'M NOT. I'M TALKING ABOUT DURING THE SCHOOL ZONE HOURS OF WHEN THOSE OTHER AMBER LIGHTS ARE FLASHING, GENERALLY BECAUSE THAT SLOWS THE TRAFFIC DOWN TO 20MPH.

YES, SIR. SCHOOL ZONE LIGHTS.

YEAH. SO WE COULD WE COULD LOOK AT THAT AS WELL AND ADD ANOTHER SCHOOL ZONE LIGHT.

SO YOU THINK THE GENERAL ESTIMATE TO PUT IN THE RUMBLE STRIPS, THE LED LIGHTS LIGHT UP THE CROSSWALK, MOVE AND ENHANCE THE WARNING LIGHTS? THAT APPROACH WOULD BE IN THE BALLPARK OF 15,000.

THAT'S WHAT YOU'RE THINKING. NO, THAT WAS JUST FOR THE THE FLASHING LIGHTS, INCLUDING ALL THE OTHER STUFF.

WE'LL HAVE TO LOOK INTO IT A LITTLE MORE IN DETAIL AND GET IT WITH THE CONTRACTOR TO PRICE THAT ALL OUT.

OKAY. SO I DON'T THINK IT'S GOING TO GO AHEAD.

AND I WAS JUST TO GET DIRECTION FROM COUNCIL BECAUSE WE HAD SEVERAL IDEAS THAT WERE FLOWN AND WE REALLY WANTED TO GO AFTER SOME CONTRACTING PRICING FOR THAT.

OKAY. DIDN'T WANT TO DO IT FOR A WALK, BRIDGE, A TUNNEL AND THEN IMPROVING THE CURRENT OR MOVING THE CURRENT.

SO IF COUNCIL GIVES ME DIRECTION TO DO THAT AND COME BACK TO YOU WITH ALL THAT PRICING, WE CAN ABSOLUTELY DO THAT.

OR IF YOU HAVE ONE THAT COUNCIL WOULD PREFER, THEN WE WILL GO AFTER PRICING FOR IT.

WELL, ENHANCEMENT OF OUR CURRENT SETUP FOR SURE.

WE SHOULD PRICE OUT.

YES. YEAH I CONCUR WITH THAT.

MOVING THE CROSSWALK I MEAN I FEEL LIKE LOOK, I THINK WE CAN GET IF WE NEED TO GET ADDITIONAL VOLUNTEERS, WE CAN TALK TO COACH CAWTHRA.

I THINK THE LIGHTING I MEAN, YOU'RE TALKING ABOUT.

IT'S GREAT IF WE NEED TO GET SOMEONE ELSE TO SIT THERE.

WE CAN. I'D RATHER I'D RATHER SLOW DOWN ON TALKING ABOUT OPTIONS BEYOND ENHANCING WHAT WE ALREADY HAVE, BECAUSE THEY ARE VERY EXPENSIVE.

LIKE THE TUNNEL YOU SAID WOULD BE ABOUT $1 MILLION.

AND I DO BELIEVE THAT AS A TOWN WE WOULD HAVE TO RAISE PROPERTY TAXES.

THE OTHER THING THAT CONCERNS ME, AND I'M GOING TO SOUND LIKE A SUPER DUPER HEARTLESS GRINCH FOR SAYING THIS.

THE OTHER THING THAT BOTHERS ME RIGHT NOW IS THAT I THINK THAT BEYOND THE CROSSWALK AT THE SCHOOL FROM WHICH I'VE HAD CONVERSATIONS, WHERE MY UNDERSTANDING IS THAT THE TEACHERS

[00:35:07]

ARE NOT VERY CONCERNED ABOUT THAT CROSSWALK.

CERTAINLY THE COACHES AND CROSS COUNTRY HAVE TAKEN A LOT OF EFFORT TO PROTECT THE KIDS, AND THEY ARE ACTUALLY A LITTLE UPSET THAT THEIR THEIR TEAM HAS BEEN BROUGHT UP IN CONCERNS WITH THE CROSSWALK BECAUSE THEY FEEL VERY CONFIDENT ABOUT THE CROSSWALK AND THE SAFETY FOR THE KIDS.

WHEN I TALK TO RESIDENTS, THERE ARE OTHER AREAS AROUND THE TOWN THAT ARE A BIGGER SAFETY ISSUE, EVEN WITH CROSSING THE STREET.

SO FOR INSTANCE, ALONG THE DISTAL OF DOVE ROAD BY TARABELLA AND CARLISLE COURT, THERE ARE A LOT OF KIDS WHO LIVE IN THOSE NEIGHBORHOODS, LITTLE KIDS AND A LOT OF LITTLE KIDS WHO LIVE ON THE EAST SIDE OF DOVE.

THAT JUST GOES ALL THE WAY DOWN TO SOUTH LAKE, AND THEY CRISS CROSS ALL THE TIME ON FOOT AND ON SCOOTERS.

AND THAT IS A VERY FASTER PACED, HIGH TRAFFIC PART OF DOVE ROAD, EVEN MORE THAN AT THE SCHOOL MOST TIMES.

SO I THINK THAT'S A REAL ISSUE FOR SAFETY THAT WE SHOULD LOOK AT HOLISTICALLY WHEN WE THINK ABOUT SAFETY IN THE TOWN.

ANOTHER ONE IS ROANOKE ROAD, WHERE I LIVE IN STAGECOACH HILLS.

THAT'S A VERY, VERY HIGH RATE OF SPEEDING PEOPLE ON ROANOKE ROAD WITH NO CROSSWALK.

AND A LOT OF RESIDENTS LIKE TO WALK THEIR DOGS AROUND THE NEIGHBORHOODS ON BOTH SIDES OF ROANOKE ROAD.

SAFETY WISE, I THINK LIGHTING IS ANOTHER ISSUE.

JUST USING MY NEIGHBORHOOD AS ANOTHER EXAMPLE, WE HAVE A VERY HIGH PERCENTAGE OF SENIOR CITIZENS, SOME OF WHOM HAVE LIVED HERE FOR 2030 YEARS.

BUT WHEN IT GETS DARK, THEY HAVE PULLED INTO THE WRONG DRIVEWAY AT TIMES BECAUSE IT'S SO HARD TO SEE AT NIGHT.

SO I THINK THAT THAT'S JUST SAD, YOU KNOW, BUT IT'S GENUINE.

SO I THINK THAT WHEN WE LOOK AT SAFETY, I WOULD LIKE US AS A COUNCIL TO THINK ABOUT SLOWING DOWN ON SOME OF THESE MEASURES AND LOOKING VERY HOLISTICALLY AS PART OF OUR STRATEGIC PLANNING FOR THE CITY.

I THINK SOME OF THE CONCERNS ABOUT LIGHTING HAVE NOT JUST BEEN IN MY NEIGHBORHOOD.

I'VE HEARD ABOUT IT IN OTHER NEIGHBORHOODS, INCLUDING VACCARO AS WELL.

SO IT'S JUST SOMETHING THAT WE SHOULD THINK ABOUT, I THINK.

NO, I THINK IT'S A VALID POINT FOR SURE.

I THINK, I MEAN, I FEEL LIKE SOME OF THESE SAFETY DECISIONS ARE REALLY GOOD.

THEY WERE TALKING ABOUT THE INTERSECTION OUTSIDE OF FENWICK.

YES, BUT, YOU KNOW, IF MONEY WAS NO ISSUE, I DO EVERYTHING RIGHT NOW.

NOW, MAYBE NOT THE TUNNEL, BECAUSE I THINK KIDS CAN HAVE SOME MISCHIEF IN A TUNNEL BY THE SCHOOL.

BUT BUT I THINK WHEN WE LOOK AT SAFETY HOLISTICALLY, WE'RE REALLY TALKING ABOUT PERHAPS MULTIPLE PROJECTS ACROSS NEIGHBORHOODS IN TOWN.

AND THAT'S SOMETHING THAT WE SHOULD PROBABLY BRING TO THE VOTERS WHEN WE ALREADY HAVE 45 MILLION IN DEBT THAT WE'RE WORKING ON.

SO IT'S JUST SOMETHING TO THINK ABOUT OUR PRIORITIES AND HOW WE WANT TO SPEND OUR MONEY.

STANDING. SO I'M HEARING DIRECTION FROM COUNCIL.

I WILL GET PRICING ON INCREASING THE CURRENT LOCATION.

YES, I AGREE SIR.

ALL RIGHT. UM.

[J.4. Consider approving expenditure of funds to Wildstone Construction LLC in an amount not to exceed $75,000 for emergency repairs to a public water line at Westlake Academy and the 20 inch supply line from the City of Ft. Worth; and take appropriate action (Wade Carroll, Town Manager)]

23 TO 88, CONSIDERING APPROVING EXPENDITURE OF FUNDS TO WILDSTONE CONSTRUCTION LLC, AND NOT TO CEASE FOR EMERGENCY REPAIRS TO PUBLIC WATER LINE AT WESTLAKE ACADEMY AND 20 INCH SUPPLY LINE FROM THE CITY OF FORT WORTH.

ALL RIGHT. MAYOR AND COUNCIL ON THIS ITEM, THIS IS BASICALLY GOING BACK AND PAYING FOR THE FIX THAT WE HAD AT THE ACADEMY THIS WEEKEND. WE HAD TO GET THAT WATER LINE FIXED IN ORDER TO HAVE SCHOOL IN SESSION TOMORROW.

AND THE OTHER PORTION OF THIS IS GOING TO BE PAYING FOR THE 20 INCH WATER LINE, WHICH IS OUR ONLY FEEDER LINE OF WATER INTO WESTLAKE.

WHAT WE NOTICED THIS LAST TIME AFTER THIS MAIN HEAVY RAIN THAT WE HAVE, EVERYBODY'S WATER SPRINKLERS ARE WORKING LIKE THEY SHOULD.

SO IMMEDIATELY FOLLOWING THE RAIN, WE HAD VERY LITTLE WATER USE FOR 24 HOURS AFTER THAT RAIN PERIOD.

WHAT WE WOULD LIKE TO BE ABLE TO DO IS WHEN THAT NEXT RAIN PERIOD COMES, IS PULL THE TRIGGER IMMEDIATELY AND HAVE WILDSTONE GO OUT THERE.

IT'LL BUY US ANOTHER COUPLE OF HOURS OF CONSTRUCTION TIME BEFORE WE RUN OUT OF WATER IN OUR ELEVATED STORAGE TANK.

IF YOU'LL RECALL, OUR ELEVATED STORAGE TANK, WE ONLY HAVE ONE IN TOWN.

IT ONLY HOLDS A MILLION GALLONS AND ACTUALLY HAVE KYLE FLANAGAN HERE WITH US TONIGHT.

I INVITE HIM UP TO TALK A LITTLE BIT MORE ABOUT THE PROJECT ITSELF, AND WHAT THAT WOULD LOOK LIKE TO HAVE THAT CONSTRUCTION DONE.

YEAH. WAIT, WAIT, BEFORE WE TALK ABOUT THAT, JUST TO CLARIFY, THE LEAK THAT WAS FOUND AT THE SCHOOL HAS NOT BEEN FIXED.

CORRECT. IT HAS BEEN FIXED.

YES, SIR. AND THAT WAS NOT AS BAD AS WE THOUGHT.

THAT'S RIGHT. SO THE LOCATION OF THAT AND I CAN SPEAK TO THIS BETTER THAN I CAN, BUT THE LOCATION OF IT, WE WERE UNSURE IF THAT WAS GOING TO BE AN EIGHT INCH SMALLER LINE THAT'S FEEDING ONE BUILDING, OR IF THAT WAS THE 12 INCH MAIN LINE THAT FEEDS THE ENTIRE COMPLEX.

AND WE WERE AFRAID WE WERE GOING TO HAVE TO CUT OFF THE 12 INCH LINE IN ORDER TO FIX WHATEVER WAS GOING ON.

HE WAS ABLE TO KYLE AND HIS CREW, THEY WERE ABLE TO WORK WITH WILDSTONE AND ISOLATE THIS TO A TO A SMALLER AREA, AND WE ONLY HAD ONE BALL VALVE THAT HAD TO BE REPLACED.

SO IT COULD HAVE BEEN MUCH WORSE.

IT COULD HAVE BEEN A STRETCH OF 12 INCH PIPE AND A COUPLE OF VALVES IN THAT 12 INCH LINE, AND IT COULD HAVE TAKEN US MORE THAN 24 HOURS TO GET IT FIXED.

WELL, FIRST, I KNOW IT'S AN EMERGENCY FIX, BUT THANK YOU FOR BRINGING IT TO COUNCIL BECAUSE I FEEL LIKE THAT WAS KIND OF THE SPIRIT OF WHAT WE JUST WANTED TO TRY TO WORK

[00:40:05]

TOGETHER ON. BUT IN TERMS OF THE OVERALL COSTING FOR THESE TWO REPAIRS, YOU HAVE INDICATED IT WOULD NOT EXCEED 75,000.

DO YOU KNOW ROUGHLY WHAT THE SCHOOL ELEMENT COSTS, GIVEN THAT IT WAS NOT, AS WE HAVE NOT RECEIVED THE BILL YET FROM THAT WE'RE GUESSING AROUND 20 OR LESS.

WE'RE HOPING MORE LIKE 14, 12 TO 14.

OKAY. BUT WE'RE NOT REAL SURE ON THAT.

AND THAT'S WHY I'M BRINGING IT AS A LARGER NUMBER IS BECAUSE UNTIL THEY BILL US, WE'RE NOT GOING TO KNOW.

OKAY. AND THEN IN TERMS OF THE OTHER 20 INCH SUPPLY LINE FROM THE CITY OF FORT WORTH, WHAT'S YOUR BEST GUESS IN TERMS OF THE COST OF THAT REPAIR? KYLE, YOU CAN COME UP HERE AND TALK ABOUT THAT IF YOU DON'T MIND.

GOOD EVENING, MAYOR, COUNCIL.

IN REGARDS TO THE QUESTION ABOUT THE COST OF THE 20 INCH LINE.

MY EXPERIENCE WITH THIS TYPE OF WORK YOU'RE LOOKING AT 30 TO $40,000 TO REPLACE A SECTION OF LINE.

IT COULD BE MORE.

IT COULD BE LESS. WE JUST DON'T KNOW UNTIL WE GET IT UNCOVERED.

NOBODY'S GOT X RAY VISION, BUT WE DID REACH OUT TO A COMPANY THAT DID A FAVOR, HAD A CORRELATORS COME OUT. THEY DEPLOYED THOSE ON THE VALVES.

THEY SHOWED US EXACTLY WHERE THE LEAK IS.

SO WE KNOW WHERE TO DIG.

AND WE KNOW WHAT WE'RE UP AGAINST.

AND WHERE IS IT? IT'S ON THE CIRCLE T RANCH.

SO IF YOU'RE ON ROANOKE ROAD, YOU'LL NOTICE A POND RIGHT ACROSS.

I KNOW IT IS THE OLD DAIMLER-CHRYSLER BUILDING.

I'M NOT SURE.

I THINK IT'S A HILLWOOD BUILDING, BUT IT'S OVER ON THE RIGHT HAND SIDE.

GOING BACK TO THE EAST, THERE'S A STOCK TANK THERE.

IT'S WHERE THE FUTURE KIRKWOOD ROAD IS SUPPOSED TO BE.

AND IT'S RIGHT OUT THERE ON TOP OF THE HILL.

YOU CAN SEE THE GREEN TRAIL GOING UP THE HILL FROM THE LEAK, AND IT'S BEEN GOING ON FOR QUITE SOME TIME, PROGRESSIVELY GOTTEN WORSE.

JUST FOR CONTEXT, HOW LONG HAS THE LEAK BEEN GOING ON FOR? SO I'VE BEEN HERE TWO, TWO AND A HALF MONTHS.

OKAY. AND IT'S BEEN GOING ON LONGER THAN THAT.

DO WE KNOW WHAT THE WATER LOSS IS? IS IT SIGNIFICANT OR IT'S SIGNIFICANT.

YEAH OKAY. IT'S VERY DO WE HAVE ANY MECHANISM IN PLACE TO ACTUALLY QUANTIFY THE ESTIMATED GALLONS LOST IN THAT LEAK? WHAT? SO RIGHT.

WE LOST OUR INTAKE METERS THAT THE PUMP STATION.

AS YOU'RE AWARE, WE HAD TO BRING THAT TO COUNCIL.

I BELIEVE THAT WAS ON THE 25TH OF SEPTEMBER.

WE'VE GOT THAT APPROVED.

THOSE METERS ARE OUR INTAKE METERS AT THE PUMP STATION.

WE HAVE THOSE ON ORDER, BUT WE DO NOT HAVE A FLUENT METERING AT THE PUMP STATION.

THAT'S SOMETHING ELSE THAT WE NEED TO LOOK AT IN THE FUTURE TO, TO HAVE A REAL TAKE ON WHAT WE'RE TAKING IN VERSUS WHAT WE'RE PUMPING OUT AND COMPARING IT TO WHAT PEOPLE ARE USING. SO WE CAN SEE WHAT OUR WATER LOSS ACROSS THE THE DISTRIBUTION SYSTEM.

WE DO NOT HAVE THAT CAPABILITY TO.

SO WHAT YOU'RE SAYING IS THAT AS OF NOW, WHEN WE ORDER WATER FROM FORT WORTH, WE'RE PAYING FOR WHAT THEY'RE SAYING THEY'RE GIVING US, BUT WE DON'T KNOW HOW MUCH WE'RE ACTUALLY TAKING IN OR RECEIVING.

THAT'S CORRECT. WE MIGHT BE PAYING FOR MORE THAN WE'RE ACTUALLY GETTING.

WELL, FORT WORTH IS METERING IT.

THEY'RE METERING THE WATER THAT WE'RE THEIR END.

BUT WE HAVE NO WAY RIGHT NOW TO TO ACTUALLY MEASURE THE LEAK.

WELL, TO MEASURE THE LEAK OR VALIDATE WHAT FORT WORTH'S BILLING US.

RIGHT. BECAUSE WE DON'T HAVE INTAKE METERS THAT ARE WORKING.

SO IT SOUNDS LIKE YOU'RE PAYING FOR THE LEAKING WATER.

IT SOUNDS LIKE WE'RE PAYING FOR THE LEAKING WATER.

WE ARE PAYING FOR THAT LEAKING WATER 100%.

SO YOU MIGHT ANSWER TO THIS, I APOLOGIZE.

IN THE FUTURE, WILL WE HAVE A WAY OF MONITORING THINGS TO SAY? OUR WATER USAGE IS UP.

THERE MIGHT BE SOMETHING WRONG.

SO. YES.

SO. WE HAVE IRON WATER.

IT'S BEACON IRON WATER SO WE CAN SEE IT AT THE CUSTOMER'S ACCOUNT, LIKE EACH CUSTOMER'S ACCOUNT.

THOSE THINGS WE USE THAT AS AN OVERALL WEEKLY, DAILY, WEEKLY, MONTHLY TOTAL WHERE WE CAN SEE CONSUMPTION AND PROJECT WHAT WHERE WE'RE HEADING.

RIGHT. SO THAT'S A GOOD THING.

OKAY. RIGHT NOW I DO NOT HAVE THE SCADA SYSTEM IS VERY ANEMIC TO SAY THE LEAST.

THAT'S ANOTHER TOPIC HERE.

BUT WE WE WE CAN COMPARE RIGHT WITH WHAT WE'RE TAKING FROM FORT WORTH.

WE SHOULD BE ABLE TO TAKE WHAT WE'RE COMPARE WHAT WE'RE TAKING FROM FORT WORTH, COMPARE WHAT WE'RE SELLING THROUGH THE BEACON ISLAND WATER APP, AND BE ABLE TO COME UP WITH A REAL WATER LOSS OR, YOU KNOW.

EARLY WARNING DETECTION SCENARIO.

YES, SIR. PERFECT.

OTHER THAN. THAT.

SO SOUNDS LIKE YOU'RE SAYING THAT OUR CURRENT WATER MONITORING SYSTEM CANNOT DO THOSE THINGS THAT WE'RE ASKING.

[00:45:01]

THAT'S CORRECT. AT THE PUMP STATION, YOU HAVE AN YOU HAVE TWO INFLUENT METERS INTO THE GROUND STORAGE TANKS, BUT YOU DO NOT HAVE EFFLUENT METERS, MEANING, YOU KNOW, WHEN YOU BOOST THAT WATER THROUGH THE PUMPS AND IT'S GOING OUT INTO THE DISTRIBUTION SYSTEM AND IT'S FILLING THE ELEVATED STORAGE TANK AND IT'S GOING TO ALL THE CUSTOMER'S HOMES THROUGHOUT ALL THE PIPELINES THROUGHOUT THE TOWN.

THERE'S NO METER IN PLACE ON THE EFFLUENT DOWNSTREAM SIDE THE PUMP STATION.

SO YOU HAVE ALL THE LITTLE, YOU HAVE YOUR CUSTOMER METERS, RIGHT.

AND YOU KNOW, YOUR YOUR RESIDENTIAL, YOUR COMMERCIAL, YOUR IRRIGATION.

BUT YOU NEED TO BE ABLE TO COMPARE THE TOTAL OFF OF ALL THOSE THOUSAND METERS, OR HOWEVER MANY THAT THE TOWN HAS CUSTOMERS, AGAINST THE EFFLUENT METER, TO KNOW WHAT YOUR TRUE WATER LOSS IS.

CAN YOU JUST ADD AN APP ON OUR CURRENT SYSTEM TO ADD THAT? YOU HAVE AN APP. EVERYONE HAS THE CAPABILITY TO HAVE THE APP.

NO, NOT I MEAN AT HOME.

I MEAN AT YOUR WATER STATION..

FOR YOUR PERSONAL ACCOUNT.

BUT YES. SO THE SCADA SYSTEM NO, THE SCADA SYSTEM TODAY IS IT DOES NOT HAVE THOSE CAPABILITIES TO MONITOR. IT DOES NOT ALARM ME.

IT CAN ONLY ALARM ONE OPERATOR.

AND THEN IF HE TAKES A VACATION OR TAKES A DAY OFF, THEN THEN, YOU KNOW, HE'S GOT TO CALL ME TO SAY, HEY, THIS IS GOING ON.

THIS IS THAT'S GOING ON, AND I'M FLYING BLIND.

SO IT'S NOT A IT'S NOT A GOOD SITUATION THAT WE'VE GOT GOING ON CURRENTLY.

I JUST HAVE A FEW MORE QUESTIONS JUST TO FINISH OFF.

YES, SIR. THIS ITEM FIRSTLY, WILDSTONE CONSTRUCTION, I KNOW THIS IS QUOTE UNQUOTE AN EMERGENCY FOR THE REPAIR, BUT WAS THIS BID OUT? I MEAN, DO WE KNOW THIS IS COMPETITIVE IN TERMS OF REPAIRS? IT WAS NOT BID OUT.

THEY DO HAVE COMPETITIVE PRICING.

THEY ARE VERY TRANSPARENT.

THEY WILL SHOW YOU EVERY INVOICE.

YOU KNOW, WHAT THEY'VE PAID FOR AND THEIR MARKUP.

THEY'LL SHOW YOU THEY'VE ALREADY PROVIDED US THEIR HOURLY RATES AS TO WHERE THE PREVIOUS CONTRACTOR, THERE WAS NO INFORMATION GIVEN.

IT WAS JUST A BILL WITH THE DOLLAR AMOUNT.

BUT I MEAN, WE'VE OBVIOUSLY THE SCHOOL WAS AN EMERGENCY THAT'S BEEN REPAIRED FOR PURPOSES OF THE 20 INCH SUPPLY LINE.

WOULD IT BENEFIT US IF WE JUST GOT A COUPLE OF BIDS BEFORE WE ACTUALLY EXECUTE ON THIS? YES, SIR IT WILL. AND WE'LL START THAT WORK IMMEDIATELY.

PERFECT. THE PROBLEM IS, IF I GET A HEAVY RAIN TOMORROW, I WOULD LIKE TO BE ABLE TO PULL THE TRIGGER AND GET.

YES, SIR, I GOT YOU. IF I CAN GET THAT DONE, THEN WE'LL GO AHEAD AND BID IT OUT.

AND WE WANT TO PUT WILDSTONE ON A CONTRACT.

SECOND QUESTION IS, WE ASKED THIS AT THE TIME OF THE BUDGET.

WHAT DO WE GENERALLY HAVE FOR THE BUDGET FOR REPAIRS AND MAINTENANCE OF THIS TYPE? OH, CASEY.

CASEY HERE. YEAH. BECAUSE THIS IS JUST SOMETHING THAT WE WANT TO GIVE YOU DURING THE YEAR.

HEY, WE ALLOCATED X, BUT THIS IS WHAT WE'VE USED UP.

SO WE DON'T WANT TO GIVE YOU AN ACCURATE NUMBER.

SO I HAVE CASEY LOOK IT UP REAL QUICK.

SURE. AND THEN MY THIRD QUESTION IS IN TERMS OF THE FUNDING OF THIS, WOULD THIS BE OUT OF THE UTILITY FUND? YES, SIR. SO IT'S OUT OF THE UTILITY FUND.

IT DOES NOT COME FROM OUR GENERAL FUND.

BUT WOULD IT COME OUT OF RESERVES, OR IS THIS SOMETHING THAT WE CAN RECOUP THROUGH WATER RATES? WELL, SO LONG AS IT'S WITHIN OUR BUDGETED AMOUNT FOR REPAIRS, THEN IT'S GOING TO BE PAID FOR OUT OF THAT FUND.

AND THERE'D BE NO CHANGE IN WATER RATES.

RIGHT? EVEN IF IT HIT THE GENERAL FUND ON THE WATER SIDE OF THE WATER FUND, AS LONG AS WE KEPT A REASONABLE AMOUNT IN THERE, IT WOULDN'T NEED TO CHANGE OUR WATER RATES NECESSARILY. SO I THINK ONCE WE GET THESE LEAKS UNDER CONTROL, WHAT YOU'RE GOING TO SEE IS OUR OUR WATER USAGE IS ACTUALLY GOING TO GO UP SOME BECAUSE WE'RE NOT BILLING ACCURATELY FOR EVERYTHING THAT YOU'RE PROPOSING.

IT WOULD COME OUT OF RESERVE. SO THE UTILITY FUND THAT'S CORRECT FOR RIGHT NOW UNTIL WELL, WE CAN I JUST WANT TO SEE WHAT'S IN THE RESERVES AT THE MOMENT.

AND THEN I GUESS MY OTHER QUESTION IS IF WE'RE ANTICIPATING CERTAIN AMOUNTS OF REPAIRS DURING THE YEAR, CAN WE NOT BUILD THOSE INTO THE WATER RATES BECAUSE THE BIGGEST CONTRIBUTORS ARE INSTITUTIONS, NOT HOMEOWNERS? NO. KNOWN REPAIRS OBVIOUSLY ARE DIFFICULT.

RIGHT. SO BUT WE DO HAVE A REPAIR LINE.

AND CASEY, DO YOU HAVE THAT NUMBER? SO I WOULD HAVE TO DO SOME QUICK MATH TO GET IT IN TOTAL, BECAUSE WE DO SEPARATE IT OUT BETWEEN KIND OF WHAT'S OUR GENERAL NORMAL EVERYDAY REPAIRS IN OUR MAINTENANCE FUND.

AND WE HAVE ABOUT $75,000 THAT WE BUDGET FOR THINGS LIKE THIS THAT WE KEEP AN EYE ON THROUGHOUT THE YEAR.

OKAY. AND IF WE EXPECT TO GO OVER THAT, THEN WE WOULD COME BACK AND ASK TO AMEND AND USE MORE RESERVES.

OKAY. WE ALSO HAVE SOME DOLLARS IN THE ACTUAL UTILITY FUND, 45,000 FOR THESE TYPES OF LARGER SCALE ITEMS. OKAY. SO THIS WOULD BE A BIG HIT REGARDLESS.

IT'S AN UNANTICIPATED BIG HIT.

AND THAT'S KIND OF WHAT I'M GETTING TRYING TO GET A HANDLE ON OKAY.

AS FAR AS HOW IT WOULD IMPACT RATES, WHAT WE DO IS WITH OUR VENDOR NEW-GEN, THAT WORKS WITH US TO DO OUR RATE STUDY ANNUALLY.

WE GIVE THEM A LIST OF KNOWN REPAIRS, AND THEY ALSO LOOK AT OUR INFRASTRUCTURE AND CAPITAL IMPROVEMENT PLANS.

AND THEY'RE FACTORING THAT IN.

PERFECT. SO WITH THAT TAKING SUCH A BIG HIT ON THAT ONE LINE FOR REPAIRS, I MEAN, THAT'S BASICALLY GOING TO TAKE JUST ABOUT EVERYTHING THAT YOU HAVE IF IT COSTS THE ENTIRE 75.

[00:50:10]

SO HOPEFULLY IT DOESN'T. RIGHT.

YEAH. YOU'RE SAYING 45 TO 60 JUST BASED ON WHAT WE KNOW.

BUT 75 WOULD HAVE YOU COVERED.

AND THEN YOU'LL BID THIS OUT.

THAT'S CORRECT. YES, SIR. PERFECT OKAY.

EXCELLENT. ALL RIGHT.

WHERE WERE YOU? MAKE A MOTION FOR A J4.

ALL RIGHT. OKAY, FIRST, I WILL MAKE A MOTION.

AND SECOND. SECOND.

ALL IN FAVOR? AYE, AYE.

ALL OPPOSED? NO OPPOSED. MOTION CARRIES.

ALRIGHT, J-5 RESOLUTION 2355, CONCERNING AND APPROVING RESOLUTION 2355 AUTHORIZING TOWN MANAGER TO EXTEND THE LICENSING OF CURRENT NETWORK SECURITY HARDWARE FOR TWO ADDITIONAL

[J.5. Consider approving Resolution 23-55 authorizing the Town Manager to extend the licensing of the current network security hardware for two additional months at a total cost of $11,467.94; and to lease network security equipment, licensing, software, services, maintenance, and support in an amount not to exceed $80,000 per year for 3 years; and take appropriate action. (Jason Power, Director of Information Technology)]

MONTHS FOR COSTS OF $11,467 TO LEASE NETWORK SECURITY, EQUIPMENT LICENSING, SOFTWARE SERVICES AND MAINTENANCE AND SUPPORT AN AMOUNT NOT TO EXCEED $80,000 PER YEAR FOR THREE YEARS AND TAKE APPROPRIATE ACTION.

GOOD EVENING, MAYOR AND COUNCIL.

WE JUST PUT THIS TO A VOTE.

YEAH, WE'VE TALKED ABOUT THIS, LIKE, WAY TOO LONG.

THIS THIS ONE. THIS IS THE EXACT SAME PROPOSAL.

YOU'RE JUST EXTENDING THE CURRENT LICENSE FOR TWO MONTHS TO GIVE YOU TIME TO SOURCE NEW EQUIPMENT.

AND THEN IT'S A THREE YEAR DEAL.

IT'S THE SAME PROPOSAL, AND IT WAS RECOMMENDED BY THE CYBERSECURITY ADVISORS.

MOTION TO APPROVE.

YES. OKAY. A MOTION TO APPROVE FIRST.

I'M GIVING IT A SECOND.

SECOND. ALL IN FAVOR? AYE. ALL OPPOSED? NO OPPOSED.

MOTION CARRIES. WELL DONE. JASON.

THANK YOU. ALL RIGHT.

J 623-287, CONSIDERING APPROVING PURCHASE OF SUPERVISORY CONTROL AND DATA ACQUISITION SCADA SYSTEM FOR A PRICE NOT TO EXCEED 319,000.

[J.6. Consider approving purchase of Supervisory Control and Data Acquisition (SCADA) System for a price not to exceed $319,000.00; and take appropriate action (Kyle Flanagan, Deputy Director of Public Works)]

OKAY. SO ON THE SCADA SYSTEM THAT WE HAVE CURRENTLY, IT IS OVER 20 YEARS OLD.

IT'S OLD TECHNOLOGY AS YOU HEARD FROM KYLE EARLIER.

IT DOES NOT GIVE US THE CORRECT AMOUNT OF ALERTING THAT WE NEED.

IT DOES NOT CONTROL THE SYSTEM THE WAY WE NEED IT TO CONTROL THE SYSTEM AS WELL.

AND IT REALLY IT'S JUST IT'S INEFFECTIVE AS IT IS TODAY.

SO WE'RE ASKING THAT THE SCADA SYSTEM BE REPLACED.

THE OTHER THING IS THE CURRENT SCADA SYSTEM IS USING A RADIO TOWER OR RADIO FREQUENCY.

SO ALL THE SITES HAVE TO BE IN VISIBILITY OF ONE ANOTHER.

SO WE'VE GOT SEVERAL SITES THROUGHOUT TOWN.

ONE IS AT WESTLAKE ACADEMY, ONE IS AT FIDELITY.

AND PROBLEMS ARE WHEN WE HAVE ISSUES WITH THAT STUFF, WE'RE IT'S DIFFICULT TO GET INTO FIDELITY AT TIMES.

IT'S DISRUPTIVE AT THE SCHOOL TO HAVE OUR PUBLIC WORKS GUYS CRAWLING AROUND IN THE IN THE SCHOOL TRYING TO GET THESE THINGS FIXED AS WELL.

BUT THE BIGGEST ISSUE IS, IS JUST THE AGE AND THE OF THE PRODUCT.

SO THE SCADA SYSTEM CURRENTLY IT NO LONGER IS SUPPORTED.

SO ANY TIME WE HAVE AN OUTAGE, THERE'S ONLY ONE VENDOR IN TOWN THAT WE CAN UTILIZE TO GET IT FIXED.

AND A LOT OF TIMES HE'S HAVING TO WIRE IT HIMSELF AND THERE'S NO PARTS TO BE HAD.

SO HE'S TRYING TO SCRAP OLD PARTS OUT OF OLD SYSTEMS AND BRING THOSE THINGS ONLINE.

SO THIS THING IS A IS A TICKING TIME BOMB.

AND HONESTLY, IT DOESN'T GIVE US THE REPORTS AND EVERYTHING THAT WE NEED IN ORDER TO GET THIS ACCOMPLISHED.

KYLE CAN SPEAK A LOT MORE TO EXACTLY WHAT THE SCADA SYSTEM DOES.

I JUST KNOW THAT IT'S EVERYTHING THAT WE NEED TO CONTROL OUR WATER SYSTEMS, TO VIEW HOW MUCH WATER WE'RE USING TO CONTROL VALVES, TO CONTROL THE LIGHTS AT THIS FOR THE, THE SCHOOL ZONES AND THOSE KIND OF THINGS ARE ALL DONE WITH THAT SCADA SYSTEM.

SO IT'S BASICALLY OUR MAIN PUBLIC WORKS COMMUNICATION TOOL.

AND WE'RE ASKING COUNCIL TO APPROVE US GOING TO A BRAND NEW SYSTEM.

AND WHAT'S THE EXPECTED LIFE TIME OF THIS SYSTEM DO YOU THINK? TO ANSWER YOUR QUESTION, SIR.

THE EXPECTED LIFE OF THE NEW SOFTWARE, IT WILL COME WITH AN ANNUAL AGREEMENT WITH IT UPFRONT.

AND THEN THERE IS AN ANNUAL AGREEMENT YOU HAVE TO PAY.

IT'S LIKE $2,700 A YEAR JUST TO KEEP YOUR MAINTENANCE.

IS THAT THE SERVICE ONLY ANNUAL COST GOING FORWARD IS ABOUT 2700 A YEAR.

AND THE CELLULAR AND COMMUNICATION ENDPOINTS THERE ARE ABOUT 20 COMMUNICATION DEVICE, AND THERE'S TEN OF THEM THAT YOU'LL HAVE TO PAY $20 A MONTH.

OKAY. SO THAT'S THE ONLY IT SHOULD BE AN ONGOING COST FOR THIS SYSTEM.

THAT'S AN ONGOING RECURRING COST MOVING FORWARD.

AND THEN SAME QUESTIONS BEFORE WAS THIS BID OUT? I MEAN, AGAIN, FROM A COMPETITIVE STANDPOINT, WHAT OTHER COMPANIES OR PROVIDERS DID WE CHECK WITH? THIS IS THE REASON WE JUMPED ON THE ILHA WITH THE CITY OF DENTON.

YEAH, RIGHT. SO THEY DID BID RELYING ON THEM SOURCING PRIME.

THEY GOT FOUR DIFFERENT BIDS OFF THIS.

AND PRIME WAS THE CHEAPEST OF THEIR FOUR BIDS.

OKAY. WHERE'S THE MONEY FOR THIS.

IT'S GOING TO BE IN THE ENTERPRISE FUND FOR THE WATER FUND.

THAT'S CORRECT. OKAY.

DID WE PUT THIS IN THE BUDGET? UNFUNDED. IT IS UNFUNDED.

THIS IS AN UNFUNDED BUDGET.

WE DIDN'T KNOW WHEN WE WERE PUTTING THAT BUDGET TOGETHER, WHAT WE HAD OR WHAT WE DIDN'T HAVE IN THAT SYSTEM UNTIL KYLE GOT ON BOARD AND STARTED TRYING TO UTILIZE THE SYSTEM.

CAN YOU RENT? THERE'S SCADA SYSTEMS THAT YOU CAN RENT AND THEN USE UTILIZE EXISTING SYSTEMS.

[00:55:05]

I'M SORRY SIR, THERE'S SCADA SYSTEMS THAT YOU CAN RENT AND THEN YOU HAVE TO BUY THE SOFTWARE LICENSING, BUT YOU CAN RENT THE LICENSING.

I'M UNAWARE OF BEING.

I'M NOT. I CAN SEND YOU A COUPLE IF YOU WANT, I MEAN.

IT'S UP TO YOU GUYS.

SO WAIT, IF I CAN JUST BE BRUTALLY HONEST, HERE'S MY ONLY CONCERN.

OBVIOUSLY. PRICE TAG.

IT'S NOT CHEAP, BUT I KNOW PUBLIC WORKS IS SOMETHING THAT YOU'VE RAISED A COUPLE OF TIMES, AND THERE SEEMS TO BE AN INDICATION THERE MIGHT BE A LOT OF EXPENDITURES COMING, GENERALLY UNDER PUBLIC WORKS.

AND SO THIS WOULD BE THE FIRST OF POTENTIALLY A NUMBER OF ITEMS WE MIGHT JUST INDIVIDUALLY START APPROVING AND THEN SUDDENLY REALIZING IN AGGREGATE IT'S A LOT OF MONEY.

YES. AND MY ONLY CONCERN IS, YOU KNOW, I WOULD JUST PREFER IT IF WE HAD JUST SOME SORT OF VISIBILITY OR A ROADMAP OF, OKAY, WHERE ARE WE GOING WITH PUBLIC WORKS? WHAT IS THE JUST GENERAL BUDGET? AND IF THIS IS ONE STEPPING STONE OF 4 OR 5, IT MIGHT MAKE A LOT OF SENSE.

ABSOLUTELY. SO REALLY WHAT WE NEED ARE THERE'S TWO LARGE TICKET ITEMS THAT WE ABSOLUTELY HAVE TO HAVE TO BE ABLE TO.

DEPICT WHAT THE FUTURE OF OUR WATER SYSTEM AND SEWER SYSTEM IS GOING TO BE.

ONE IS SCADA BECAUSE YOU HAVE TO BE ABLE TO MONITOR AND CONTROL YOUR SYSTEMS. YOU NEED ALL ASPECTS OF THAT BEING UNDER MONITOR AND CONTROLLED, RIGHT? THE OTHER IS A WATER MODEL.

SO WE NEED TO PAY FOR AN ENGINEERING FIRM TO COME IN AND DO WATER MODELING FOR THE TOWN.

AND WHAT WATER MODELING DOES IS IT ACTUALLY MEASURES OUR USAGE.

IT TELLS YOU EXACTLY WHERE YOU HAVE SHORTFALLS WITHIN YOUR SYSTEM.

IT TELLS YOU IF YOU'VE GOT ENOUGH GROUND STORAGE OF WATER.

IT TELLS YOU IF YOU DON'T HAVE ENOUGH ELEVATED STORAGE WHERE THAT ELEVATED STORAGE WATER SHOULD BE.

SO ALL THOSE THINGS ARE INCLUDED IN THAT WATER MODEL.

WE HAVE NOT BROUGHT THAT TO COUNCIL YET, BUT PLAN TO DO SO IN JANUARY.

HOW MUCH IS THE WATER MODEL GOING TO COST? OH, IT'S VERY EXPENSIVE.

A COUPLE HUNDRED THOUSAND PROBABLY KYLE.

BE UP TO HALF $1 MILLION.

OKAY. BUT THAT'S WHAT THAT'S BASICALLY GOING TO TELL US IS WHAT WE MAYBE STILL NEED IN TERMS OF INFRASTRUCTURE.

SO MY CONCERN IS WOULD YOU NOT WANT TO UNDERTAKE THE WATER MODEL AT SOME POINT? SO WE UNDERSTAND BECAUSE IF WE SPEND 320,000 NOW AND THEN YOU COME BACK AND SAY, WELL, ACTUALLY WE NEED TO GET THIS MODEL DONE.

AND IT'S TELLING US WE NOW NEED UNDERWATER UNDERGROUND STORAGE.

YES, SIR. BUT WE KNOW THAT WE'RE GOING TO NEED THE SCADA SYSTEM.

WE ABSOLUTELY HAVE TO BE ABLE TO CONTROL EVERY VALVE REMOTELY.

RIGHT? WE ABSOLUTELY HAVE TO BE ABLE TO KNOW HOW MUCH WATER IS MOVING AROUND IN OUR SYSTEM REMOTELY.

AND WE HAVE TO BE WARNED WHEN THOSE THINGS AREN'T WORKING CORRECTLY.

BUT IF WE HAD TO PRIORITIZE IN TERMS OF SURE, THIS IS WHAT WE NEED TO GET FIRST.

LIKE YOU'RE SAYING, THIS IS IF YOU HAD ONE THING IN PUBLIC WORKS, THIS WOULD BE IT, RIGHT? RIGHT. SO TO SPEAK TO THE MODELING PERSPECTIVE AND THE SCADA SYSTEM, THEY DO BOTH GO HAND IN HAND.

TO HAVE A GOOD MODEL YOU'RE GOING TO NEED GOOD SCADA DATA WITH YOUR HISTORICAL TRENDS, YOUR FLOWS, YOUR PERENNIAL CURVES, ALL THOSE TYPE OF THINGS THAT ARE SHOWING. DATA.

OTHERWISE, THE ENGINEERING FIRM, THEY'RE GOING TO HAVE TO MAKE A LOT OF ASSUMPTIONS ON YOUR SYSTEM AND YOUR DYNAMICS.

HOW OFTEN DO YOU NEED A MODELING THAT'S, YOU KNOW, YOU NEED A MASTER PLAN FOR YOUR WATER SYSTEM AND BUILD OUT FUTURE BUILD OUT, YOU KNOW, A WATER MODEL.

REALLY? DID WE HAVE..

TEN TO 15 YEARS, YOU PROBABLY SHOULD RUN A WATER, ESPECIALLY ON A GROWING SYSTEM.

AND AS A DYNAMIC AS THIS AREA HAS BECOME, WITH ALL THE GROWTH OUT HERE ON 114 AND 170.

DOES ANYONE KNOW WHEN OUR LAST WATER MODEL WAS DONE? OH, SO WE JUST NEVER HAD ONE COMPLETED.

TO ASK YOU DAVID'S QUESTION AGAIN AND THE WHOLE PRIORITIES.

IS THIS THE TOP OF THE LIST? YES, SIR. BECAUSE WITHOUT THE SCADA SYSTEM, YOU CAN'T GET AN ACCURATE WATER MODEL.

YOU KNOW WHERE OUR BUDGET IS.

THAT'S NOT SO. THAT'S.

SIR. YEAH. I MEAN, WE'VE BEEN WE'VE COVETED THE SURPLUS AND WE'VE BEEN VERY CAREFUL ABOUT CAPEX GENERALLY.

AND SO, YOU KNOW, I WOULDN'T BRING ANYTHING TO THIS COUNCIL, ESPECIALLY IN THIS AREA, THAT'S NOT ABSOLUTELY NEEDED, UNLIKELY TO UNDERSTAND PARADE OF PEOPLE CELEBRATING THE SYSTEM. YEAH. SO I'M JUST SAYING IT'S SOMETHING THAT'S UNSEEN.

IT'S A IT'S AN IMPROVEMENT THAT OUR CITIZENS WILL NEVER SEE.

BUT. WELL, THE CITY OF SOUTH LAKE HAD TO PUT OUT A BOIL WATER NOTICE FOR WHAT, 72 HOURS? LET ME ASK YOU THIS WAY. SO THAT'S PRETTY TOUGH GENTLEMAN'S AGREEMENT THAT IF WE WERE TO APPROVE THIS, YOU WON'T ASK FOR THE WATER MODELING UNTIL NEXT BUDGET CYCLE.

OH, YES.

YES. SAY YES.

YES, SIR. JUST KNOW THAT WE ABSOLUTELY HAVE TO HAVE IT BEFORE WE CAN PUT CAPEX TOGETHER IN THIS NEXT YEAR.

AND THAT MAKES IT DIFFICULT TO SAY A WATER MODEL IN OCTOBER IF YOU'RE GOING TO HAVE ANY STEP TOWARDS THE ANY KIND OF CAPEX CHANGES IN OUR SYSTEM THAT FISCAL YEAR. SO THAT WOULD MEAN THE CAPEX WOULD GO OUT TWO YEARS.

YEAH, I JUST WANT TO THESE ARE BIG TICKET ITEMS. I AGREE, I AGREE.

THEY ARE. AND WE SHOULD ALSO POINT OUT FOR THE PUBLIC THAT THIS IS ALL FUNDS THAT ARE PAID FOR BY YOUR WATER AND SEWAGE FEES.

SO THESE ARE NOT YOUR TAX DOLLARS PAYING FOR THE NEW WATER SYSTEM.

[01:00:01]

THESE ARE ALREADY COLLECTED IN A FUND READY FOR EVENTS LIKE THIS.

HONESTLY, I'LL BE HONEST, THE ONLY ISSUE I HAVE WITH MAKING YOU THAT PROMISE TODAY IS THAT WE ARE ONE BAD DAY AWAY FROM HAVING A REALLY BAD ISSUE OUT HERE.

JUST BECAUSE WE HAVE NO REDUNDANCY IN OUR SYSTEM WHATSOEVER.

WE HAVE ONE PIPE OF WATER..

THAT'S MY CONCERN TOO, BECAUSE THE MODELING WILL JUST POINT THAT OUT.

IT'S NOT A SOLUTION, IT'S JUST A ROADMAP.

SO IT'S GOING TO BE PROOF THAT WE NEED AND THEY'LL TELL US EXACTLY HOW MUCH WE NEED.

SO I'M SAYING IT'S LIKE, WAIT, AT SOME POINT WE'RE GOING TO HAVE TO MODEL OUT WHAT WE THINK THE PUBLIC WORKS IS GOING TO LOOK LIKE.

ABSOLUTELY. BECAUSE, YOU KNOW, HOW LONG DOES IT TAKE TO PRODUCE A MODEL PLAN? I'VE NEVER HAD ONE. SO IT'S GOING TO TAKE IN MY EXPERIENCE, WHEN WE WERE DOING THIS AT MY PREVIOUS PLACE OF EMPLOYMENT, IT USUALLY TAKES ABOUT 6 TO 8 MONTHS TO PRODUCE A MODEL.

WE'LL TAKE THAT AS A YES. I HIT A HOME RUN.

SO YEAH. SO YOU KNOW, YOU'VE GOT TO LOOK AT YOUR YOUR HIGH DEMAND, YOUR PEAK SEASON, ALL THOSE THINGS THAT THAT WILL AFFECT YOUR WATER SYSTEM. YOU KNOW, JUST I THINK IT WAS WHAT, TWO WEEKS AGO WE HAD A WATER MAIN BREAK OVER HERE IN ENTRADA, AND WE GOT CALLS FROM ALL OVER THIS SIDE OF TOWN FOR NO WATER, JUST.

AND WE HAD IT OFF IN TEN MINUTES.

WE WERE RIGHT HERE.

SO, YOU KNOW, IT'S NEEDED, BUT IT SOUNDS LIKE THE NEW SCADA SYSTEM COULD WORK WITH OUR TOWN AS IT GROWS.

ABSOLUTELY, ABSOLUTELY IT CAN.

OKAY. ABSOLUTELY.

100%. SO I GUESS MY ONLY REQUEST WOULD BE, CAN WE JUST START WORKING ON A SORT OF A BETTER VISION OF KIND OF WHAT DIRECTION PUBLIC WORKS IS GOING TO GO? YES, SIR. KYLE AND I HAVE ACTUALLY TALKED ABOUT THIS JUST THIS WEEK, AND WE'RE GOING TO COME UP WITH A LIST OF NOT OF PROGRAMS THAT WE NEED TO BE DOING IN HOUSE.

YEAH, HE'S ALREADY STARTED THAT LIST.

HE'S GOT IT GOING.

BUT THEN ALSO WHAT'S KIND OF SOME PRICE TAG ON SOME BIGGER TICKET ITEMS THAT WE KNOW WE'RE GOING TO NEED, RIGHT.

AND GIVE US SOME KIND OF A BALLPARK OF WHAT THIS LOOKS LIKE IN THE NEXT FIVE YEARS.

YES, SIR. AND THEN THEORETICALLY, I MEAN, HOW MUCH CAN WE ABSORB IN WATER RATES TO TRY TO BUDGET FOR SOME OF THIS? YEAH, I THINK WE NEED TO ONCE WE IDENTIFY THAT WE NEED THE SCADA SYSTEM.

THEY NEED A WATER MODEL. ONCE WE GET THE WATER MODEL IN, THAT'S SOMETHING THAT WE GIVE TO OUR GROUP THAT DOES THE RATE STUDY.

AND THEN THEY WOULD BE ABLE TO COME BACK AND SAY, YEAH, YOU'RE PROBABLY GOING TO HAVE TO DO THIS.

SOME OF THIS, YOU KNOW, WE CAN ALSO TAKE OUT DEBT ON THE WATER SIDE THAT WOULD BE PAID FOR BY YOUR WATER AND SEWER REVENUES.

OKAY. BUT OUR WATER RATES ARE ASTRONOMICAL ALREADY.

SO THAT WILL SEND IT THROUGH THE ROOF TO PAY FOR THAT.

IT'S ALL COMPARATIVE, RIGHT? SO THE WATER RATES ARE PRETTY HIGH COMPARED TO SOUTH I MEAN TO TROPHY CLUB, NOT ALL THAT HIGH COMPARED TO SOUTH LAKE.

SO LET'S JUST IF WE CAN DO SOME BACK OF THE ENVELOPE JUST PLANNING.

YES, SIR. BECAUSE THIS IS A BIG TICKET ITEM.

AND YOU KNOW, I THINK WE WANT TO AVOID AS THESE SORT OF BIG REQUESTS COMING OUT OF CONTEXT BECAUSE HOPEFULLY THAT NOTE FOR THAT WATER PUMP WILL BE PAID OFF IN ANOTHER FOUR AND A HALF YEARS. RIGHT.

SO HOPEFULLY OUR WATER RATES WILL.

NOW THAT'S A 20 YEAR NOTE.

THE 20 YEAR NOTE YOU GUYS. YEAH, SO WE WILL DEFINITELY BE WORKING TOWARDS THAT.

BUT IF WE CAN GET THIS SCADA SYSTEM TONIGHT, THIS IS OUR FIRST STEP IN GROWING THIS SYSTEM.

I THINK IT'S IMPORTANT. HEY WAIT.

I DO WANT TO BEFORE WE, I THINK VOTE ON THIS.

I JUST I WAS WE WERE UP AT SCHOOL, WE HAD A PLAYOFF FOOTBALL GAME.

I SAW THE CRANES GOING UP.

I WAS LIKE, PLEASE, LORD, LET DON'T LET A CABLE BREAK.

AND THEN RIGHT AFTER YOU GUYS WERE UP THERE FIXING THE THERE WAS SO MUCH ACTIVITY.

BUT WE REALLY APPRECIATE EVERYTHING YOU GUYS DO.

YOU BET. THAT'S A LOT OF ACTIVITY.

YES, SIR. THANK YOU.

YOU'RE WELCOME. ALL RIGHT.

CAN I GET A FIRST TO APPROVE 23 TO 87.

SO MOVED. SECOND.

SECOND. ALL IN FAVOR? AYE. ALL OPPOSED? NO. OPPOSED. MOTION CARRIES.

AND I THINK THAT ENDS THE WADE SHOW.

SO YOU GUYS GET A BREAK.

GET THE WALLETS AWAY.

[J.7. Consider approving WA Resolution 23-24 for an Alternate Attendance Time on Late Start Wednesdays; and take appropriate action (Darcy McFarlane, Accountability Director)]

ALL RIGHT. ALL RIGHT. CONSIDERING APPROVING WESTLAKE ACADEMY RESOLUTION 23-24 FOR ALTERNATE ATTENDANCE TIME FOR LATE INSERT WEDNESDAY AND TAKE APPROPRIATE ACTION.

GOOD EVENING, MAYOR AND BOARD.

THIS IS A RESOLUTION TO ACCEPT AN ALTERNATE ATTENDANCE TIME.

FOR 11TH AND 12TH GRADE STUDENTS WHO ARE OFF CAMPUS, AND THEIR FIRST PERIOD OF THE DAY ON LATE START WEDNESDAYS TO REQUIRES US TO HAVE AN OFFICIAL ATTENDANCE TIME FOR OUR ADA PERIOD, WHICH IS OUR FUNDING PERIOD, WHICH THEY BASE ALL OF OUR FUNDING ON, AND OUR 11TH AND 12TH GRADE STUDENTS

[01:05:01]

WHO HAVE AN OFF PERIOD ARE NOT PRESENT FOR THE FIRST PERIOD OF THE DAY, WHICH IS ON LATE START WEDNESDAYS, WHICH IS WHEN OUR OFFICIAL ATTENDANCE TIME COMES.

SO DUE TO TA'S REQUIREMENTS, IN ORDER TO HAVE ATTENDANCE FOR THEM, WE HAVE TO HAVE THE BOARD APPROVE AN ALTERNATE ATTENDANCE TIME.

SO WE'VE SET THAT TIME FOR 10:45 WHEN THOSE STUDENTS ARE COMING ON TO CAMPUS FOR THEIR SECOND PERIOD OF THE DAY.

SO IT'S JUST WE NEED YOUR APPROVAL TO HAVE THAT 10:45 ALTERNATE ATTENDANCE PERIOD.

LOOK, I'LL TAKE A SWING AT THIS ONE.

IT'S PROBABLY THE HOUR WE'VE BEEN DOING THIS A LONG TIME.

I DON'T THINK I UNDERSTAND WHAT YOU'RE ASKING.

THERE'S A LATE START ON WEDNESDAY.

YES. CURRENTLY IT STARTS AT WHAT TIME? OUR SCHOOL STARTS AT 9:40.

9:40. THE 10TH AND 11TH GRADE STUDENTS THAT HAVE THAT OFF PERIOD IN THEIR FIRST AND FIFTH PERIOD, YOU SAY WHICH GRADE? 11TH AND 12TH, 11TH AND 12TH.

ON AB, A DAY, IT'S THEIR FIRST PERIOD, ON B DAY, IT'S THEIR FIFTH PERIOD AND THEY'RE OFF CAMPUS.

SO YOU'RE JUST ASKING THAT 11TH AND 12TH GRADE WOULD NOT HAVE TO COME IN UNTIL 1045.

AND NOW WE'RE WE'RE ASKING THAT WE HAVE AN ALTERNATE OFFICIAL ATTENDANCE PERIOD.

THERE ARE OFFICIAL ATTENDANCE PERIOD FOR THE ENTIRE SCHOOL IS AT 9:40.

OKAY. THOSE STUDENTS, THOSE 11TH AND 12TH GRADERS THAT AREN'T DON'T HAVE A FIRST PERIOD, AREN'T THERE.

SO WE CAN'T ACCOUNT.

WE CAN'T COUNT THEM IN OUR OFFICIAL ATTENDANCE PERIOD, WHICH IS WHAT WE GET FUNDING FOR UNLESS WE HAVE AN ALTERNATE ATTENDANCE.

YOU'RE TALKING ABOUT WEDNESDAYS ONLY.

WEDNESDAYS ONLY, RIGHT? UNLESS WE HAVE AN OFFICIAL ALTERNATE ATTENDANCE TIME.

SO WHAT'S HAPPENING NOW? WELL, WE'RE TAKING ATTENDANCE FOR THEM AND WE'LL PUT THEM IN.

BUT WE HAVE YOU GUYS APPROVE THAT A TIME? SO THIS IS REALLY JUST A GAP.

THIS IS A TO SOLVE A SCHEDULING PROBLEM.

SO THIS DOESN'T CHANGE THE TIME.

IT DOESN'T CHANGE THE TIME.

THERE. WE JUST HAVE WE JUST HAVE YOU GUYS HAVE A RESOLUTION OKAY.

BECAUSE WHEN I READ THIS MY UNDERSTANDING WAS YOU WERE ASKING FOR 11TH AND 12TH TO START LATER.

AND THAT WAS GOING TO CHANGE THE LOGISTICS OF PARENT.

THE ONLY THING IT DOES IS MAKE THAT 10:45 AN OFFICIAL TIME FOR IT.

IT'S ADJUSTING ON LATE START WEDNESDAYS.

OKAY. YEAH.

OKAY. YEAH. IT'S TO RECOGNIZE THOSE STUDENTS ATTENDANCE FOR FUNDING PURPOSES AND TEA REQUIRES IT TO BE A RESOLUTION WITH THE BOARD. OKAY. SOUNDS GOOD.

ALL RIGHT. ARE WE READY HERE? YEP. A MOTION TO APPROVE FIRST.

SO MOVED. AND A SECOND.

YEAH. I'LL SECOND.

ALL IN FAVOR? AYE.

ALL OPPOSED? MOTION CARRIES.

THANKS, DARCY. THANK YOU.

ALL RIGHT. CONSIDERING.

[J.8. Consider approving WA Resolution 23-25 to authorize payment to Counselor for services rendered in 2022-23 AP Testing and amend the fiscal year 2023-24 employee compensation plan; and take appropriate action (Dr. James Owen, High School Principal)]

LET'S SEE. WESTLAKE RESOLUTION 23-25.

CONSIDERING APPROVING A RESOLUTION TO AUTHORIZE PAYMENT COUNSELOR FOR SERVICES RENDERED FOR AP TESTING.

AND AMEND FISCAL 2023-24 EMPLOYEE COMPENSATION PLAN.

DR. OWEN. GOOD EVENING, MAYOR AND BOARD.

THIS. ALL RIGHT.

YOU GUYS WANT TO APPROVE THIS? YEAH.

YOU'RE ASKING ME IT FIRST $750 STIPEND FOR BOTH OF THESE POSITIONS? YES. AND IT'S NOT NEW MONEY EITHER.

IT WILL BE MOVING FROM A FROM THE TRAVEL FUND.

YEAH. AT FIRST.

YEAH, I'LL MAKE A MOTION.

HANG ON A SECOND. SECOND.

ALL IN FAVOR? AYE, AYE.

OPPOSED? NO OPPOSED.

MOTION CARRIES. WELL DONE DOCTOR.

[J.9. Consider approving WA Resolution 23-26 to authorize payment to Theory of Knowledge teacher for CAS duties in school year 2023-24 and amend WA RES 23-26 the fiscal year 2023-24 compensation plan; and take appropriate action (Dr. Owen, High School Principal)]

AND THEN J9. SAME DEAL.

ALL RIGHT. NEXT ONE.

SAME ONE AND TWO. RIGHT. YEAH.

GOOD JOB. CAN I GET A FIRST TO APPROVE WESTLAKE RESOLUTION 2326.

I NEED A FIRST. FIRST. I NEED A SECOND SECOND.

ALL IN FAVOR? AYE.

ALL RIGHT, ALL RIGHT. MOTION CARRIES.

[J.10. Discussion regarding Westlake Academy Affiliate Policies (Janet Bubert, School Attorney)]

J TEN, DISCUSSION REGARDING WESTLAKE ACADEMY AFFILIATE POLICIES.

JANET.

VERY CLOSE TO THE END OF YOUR AGENDA.

SO I'M GOING TO KEEP THIS VERY QUICK BUT HAPPY TO ANSWER QUESTIONS.

THIS IS JUST A CONTINUATION OF THE DISCUSSION THAT YOU ALL HAVE HAD REGARDING YOUR INTEREST IN LEARNING MORE ABOUT THE AFFILIATE GROUPS AND YOUR RELATIONSHIP WITH THE AFFILIATE GROUPS, AND HOW YOU CAN MAKE SURE THAT YOU'RE COLLABORATING WITH THOSE GROUPS TO THE BENEFIT OF WESTLAKE ACADEMY TO THE GREATEST EXTENT POSSIBLE.

ONE OF THE THINGS THAT WE IDENTIFIED WHEN WE STARTED THIS DISCUSSION WAS THAT YOUR CURRENT RELATIONSHIPS HAVE KIND OF BEEN DIFFERENT WITH DIFFERENT GROUPS, AND YOU HAD ACTUALLY GATHERED INFORMATION FROM SOME GROUPS AND NOT OTHERS.

AND SO WE JUST HAD INCONSISTENT FILES IN TERMS OF THE AMOUNT OF INFORMATION THAT YOU HAD ABOUT THE GROUPS.

THE OTHER THING THAT WE IDENTIFIED WAS THAT AS THESE GROUPS HAVE EVOLVED, SOME OF THE OPERATIONS THEY'VE UNDERTAKEN HAVE CHANGED AND GROWN, AND THAT THE POLICY REALLY NO LONGER WORKED AS A ONE SIZE FITS ALL POLICY.

THE COUNCIL EXPRESSED SOME INTEREST IN ACTUALLY ENTERING INTO MOUS WITH EACH INDIVIDUAL AFFILIATE GROUP, SO THAT YOU CAN USE THAT MOU TO

[01:10:03]

ACTUALLY DISCUSS EXPECTATIONS AND BENEFITS THAT WILL BE AFFORDED TO THE GROUP BASED ON THE SPECIFIC ACTIVITIES THAT THEY'RE PLANNING TO UNDERTAKE. AND SO WHAT YOU HAVE IS A FIRST DRAFT OF AN AFFILIATE POLICY THAT CONDENSES SOME OF THE INFORMATION FROM THE ORIGINAL POLICY AND JUST GOES OVER BROAD STROKES, WHAT THOSE THINGS THAT WOULD APPLY FOR ALL ORGANIZATIONS, HOW THEY WOULD GET ON TO THE AFFILIATE LIST AND SOME OF THE BASIC REQUIREMENTS, AND THEN INCORPORATES THE CONCEPT OF USING A MEMORANDUM OF UNDERSTANDING OR MOU TO CREATE BETTER DETAIL IN TERMS OF YOUR RELATIONSHIP WITH THE INDIVIDUAL ORGANIZATIONS.

YEAH, JEN, I THINK THAT'S A GREAT IDEA.

AND, YOU KNOW, I THINK SO WOULD WOULD THEORETICALLY WE ADOPT THIS AS POLICY AND THEN WE WOULD JUST THEN LOOK TO CLEAN UP, EXECUTE WHATEVER IT IS, ANY SPECIFIC MOU WITH THE 3 OR 4 IDENTIFIED ENTITIES.

THAT'S CORRECT. THIS, THIS DRAFT OR WHATEVER REVISED DRAFT YOU ALL WANT TO MOVE FORWARD WITH WOULD BE ADOPTED AS BOARD POLICY TO ESTABLISH THAT RELATIONSHIP THAT YOU HAVE AND RECOGNIZE THE AFFILIATE GROUPS.

AND THEN AS AN OFFSHOOT OF THIS POLICY, YOU WOULD ENTER INTO THOSE INDIVIDUAL MOU S.

AND THEN THIS IS JUST A DISCUSSION ITEM FOR TONIGHT.

IS THAT CORRECT? YEAH.

SO I THINK I MEAN MY ONLY COMMENT SO THIS WOULD RECOGNIZE THIS POLICY WOULD BASICALLY BE ADOPTED BY COUNCIL.

AND THAT WOULD SERVE AS THE GOVERNING KIND OF OVERARCHING AGREEMENT IN TERMS OF HOW WE WOULD RECOGNIZE THESE AFFILIATES.

AND THEN EACH OF THE MOU WOULD SET OUT THE SPECIFIC DETAILS.

CORRECT. SO I THINK MY ONLY QUESTION OR COMMENT WITH THE BACK ON THE BULLET POINTS, WHEN YOU TALK ABOUT COMPLYING WITH PROCEDURES FOR CRIMINAL HISTORY BACKGROUND CHECKS, YOU SAY HERE TO THE EXTENT REQUIRED BY ACADEMY POLICY OR STATE LAW, MY ONLY QUESTION IS, CAN WE BE A LITTLE MORE EXPLICIT AND JUST HAVING ENOUGH KIDS ON CAMPUS? MY CONCERNS WOULD BE ON WHAT ACCESS VOLUNTEERS THROUGH THESE AFFILIATES MAY HAVE TO CAMPUS, WHETHER THEY HAVE TO REGISTER WITH THE FRONT DESK, WHETHER THEY GET SECURITY GUARDS, ETCETERA, ETCETERA.

IT'S JUST THAT SECURITY COMPONENT.

SURE. AND WE CAN EVEN PROVIDE MORE SPECIFICITY BY REFERRING TO YOU ALL HAVE A VOLUNTEER POLICY.

AND SO THE INTENTION WAS THAT THIS, THAT THIS THEN DIRECTS THOSE AFFILIATE GROUPS TO THE VOLUNTEER POLICY AND THAT THEY HAVE TO COMPLY WITH THAT.

BUT WE CAN CERTAINLY MAKE THAT MORE SPECIFIC.

PERFECT. AND THEN OBVIOUSLY I'LL YIELD TO OTHERS.

BUT THEN WILL YOU BRING ANOTHER DRAFT BACK TO THE NEXT.

IS THAT WE CAN DO THAT? YEAH. THE IDEA IS GET ANY FEEDBACK THAT YOU HAVE ON THIS DRAFT AND THEN BRING IT BACK TO YOU IN DECEMBER FOR ADOPTION AND HOPEFULLY, MAYBE EVEN BY THAT POINT, HAVE SOME DRAFT MOU FOR YOU TO LOOK AT AS WELL.

THE ONLY THING, THANK YOU FOR DOING THIS.

I THINK IT'S GREAT. I AGREE WITH YOUR POINT, DAVID.

I ANNUAL UPDATE IS TO, I WOULD SAY QUARTERLY IN HERE AND YOUR SECOND BULLET AT THE TOP, I THINK, I THINK ALL THESE AFFILIATES SHOULD REPORT TO THE BOARD AT LEAST QUARTERLY.

ANNUALLY. THE REST LOOKS GREAT.

AND I WILL ADMIT THAT THE DESCRIPTIONS OF THE ORGANIZATIONS.

I TOOK A LITTLE LIBERTY ON THAT BASED ON THE COMMENTS THAT I HAVE HEARD, BUT IF YOU ALL HAVE ANY FEEDBACK, IF I'VE MISSED THE BOAT ON WHAT THEY ACTUALLY DO, I WANT TO MAKE SURE THAT WE JUST EMAIL YOU WITH THOUGHTS.

IS THAT PERFECT? YEAH, WE'LL JUST DO THAT.

OH, YEAH. THANKS, JOHN.

ALL RIGHT, LET'S MOVE ON TO J 11 WESTLAKE ACADEMY 23-22, CONSIDERING APPROVING WESTLAKE ACADEMY 23 APPROVING THE SECOND YEAR OF A TWO YEAR CONTRACT.

[J.11. Consider approving WA Resolution 23-22 approving the second year of a two-year contract with Dickson Educational Services for PEIMS support; and take appropriate action (Darcy McFarlane, Accountability Director)]

DIXON EDUCATIONAL SERVICE FOR PEIM SUPPORT AND TAKE APPROPRIATE ACTION.

THANK YOU. THIS IS JUST ASKING FOR YOU TO APPROVE THE CONTRACT THAT WE HAD WITH PEIMS WITH DICKSON EDUCATIONAL SERVICES.

THERE'S A CONTRACT THAT WAS SIGNED LAST YEAR, A TWO YEAR CONTRACT, AND IT'S UP FOR YOUR APPROVAL FOR THE REMAINDER OF THIS YEAR.

IT'S CALLED A CONTRACT PEIMS SUPPORT.

BUT IN FACT, THEY HELP US WITH OUR 19 REPORTS THAT WE DO TO TIA EACH YEAR.

WE DARCY, A QUICK QUESTION.

YEP. WHY ARE WE APPROVING THE SECOND YEAR OF A TWO YEAR CONTRACT? BECAUSE I WAS ASKED TO BRING IT TO THE BOARD.

OKAY, THIS WAS UNFUNDED LAST YEAR AND WE EXECUTED IT.

SO THE TOTAL COST FOR THIS YEAR IS WHAT, ABOUT 22,000? IT'S SAYING NO, IT'S 43,000.

THAT WAS I THOUGHT THAT'S FOR THE TWO YEAR CONTRACT.

THAT'S WHAT IT SAYS IN PER YEAR.

IT SAID FOR TWO IT SAYS TWO YEARS.