F.2. 23-291 Receive an Information Technology Audit Report from Inspira Enterprises (Jason Power, Director of Information Technology)

[H.1. 23-301 Conduct a Public Hearing and discuss the 2023 Charter FIRST rating for Westlake Academy based on School Year 2021-2022 data, and the Annual Financial Management Report. (Marlene Rutledge, Academic Finance Manager) ]

CONDUCT A PUBLIC HEARING AND DISCUSS THE 2023 CHARTER FIRST RATING FOR WESTLAKE ACADEMY BASED ON SCHOOL YEAR '21-22 DATA AND THE ANNUAL FINANCIAL REPORT.

[INAUDIBLE].

>> TRUSTEES, MR. CARROLL, THANK YOU FOR THE OPPORTUNITY TO PRESENT THE FISCAL YEAR 2023 CHARTER FIRST RATING FOR WESTLAKE ACADEMY.

THIS RATING IS BASED ON THE ANALYSIS OF AUDITED FINANCIAL DATA FROM FISCAL YEAR 2022.

THERE'S A YEAR GAP OR A YEAR LAG.

THE CHARTER FIRST MANAGEMENT REPORT INCLUDED IN THE BOARD PACKET IS LENGTHY AND CONTAINS A LOT OF INFORMATION.

HOWEVER, THE TEXAS EDUCATION AGENCY REQUIRES A SUMMARIZED VERSION OF THE INFORMATION TO BE PRESENTED TO THE BOARD OF TRUSTEES.

THE SCHOOL'S FIRST RATING IS A FINANCIAL ACCOUNTABILITY RATING SYSTEM DEVELOPED FOR TEXAS INDEPENDENT SCHOOL DISTRICTS BY THE TEXAS EDUCATION AGENCY IN RESPONSE TO SENATE BILL 75 OF THE 76 LEGISLATURE IN 1999.

THIS BILL AMENDED THE EDUCATION CODE TO REQUIRE THE COMMISSIONER OF EDUCATION IN CONSULTATION WITH THE STATE COMPTROLLER'S OFFICE, TO DEVELOP A SCHOOL DISTRICT FINANCIAL ACCOUNTABILITY RATING SYSTEM BY THE FOLLOWING YEAR.

IN 2009, CHARTER SCHOOLS WERE ADDED TO THAT, AND IT'S NOW REFERRED TO AS CHARTER FIRST.

THE RATING SYSTEM HAS FOUR DIFFERENT GOALS.

ONE IS TO ACHIEVE QUALITY OF FINANCIAL PERFORMANCE IN THE MANAGEMENT OF RESOURCES PROVIDED TO WESTLAKE ACADEMY.

THE SECOND IS TO PROVIDE AN ADDITIONAL LEVEL OF FINANCIAL TRANSPARENCY TO SCHOOL FINANCE AND TO ENABLE THE TEXAS EDUCATION AGENCY, AS WELL AS OUR ADMINISTRATORS AT WESTLAKE ACADEMY TO PROVIDE FINANCIAL OVERSIGHT AND LOOK AT OPPORTUNITIES FOR CONTINUOUS IMPROVEMENT.

THE FINAL IS TO DEVELOP PROCESSES FOR ANTICIPATING AND PROJECTING FUTURE SOLVENCY.

TEA'S FINANCIAL ANALYSIS BEGINS ON PAGE 428 OF THE AGENDA PACKET.

TEA USES INDICATORS TO ANALYZE THE FINANCIAL CONDITION OF ALL SCHOOL DISTRICTS.

THE SOURCE OF ALL INFORMATION COMES FROM THE ACADEMY'S ANNUAL FINANCIAL REPORT AND ALSO DATA FROM THE PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEMS, OR IT'S ALSO WELL KNOWN AS PEIMS. INDICATORS 1-5 ARE REFERRED TO AS CRITICAL INDICATORS.

IF A DISTRICT FAILS ANY ONE OF THESE INDICATORS, THE RATING WILL BE AN AUTOMATIC F FOR SUBSTANDARD ACHIEVEMENT REGARDLESS OF THE TOTAL AMOUNT OF POINTS THAT ARE EARNED FROM OTHER AREAS.

JUST TO BRIEFLY TOUCH ON THOSE INDICATORS, THE FIRST ONE WAS THE FINANCIAL ANNUAL REPORT SUBMITTED THROUGH TEA'S WEBSITE BY THE DEADLINE.

DID THE ACADEMY RECEIVE AN UNMODIFIED OPINION THROUGH THE ANNUAL FINANCIAL REPORT? NUMBER 3, DOES NOT REALLY APPLY BECAUSE THE ACADEMY HAS NO BONDED INDEBTEDNESS.

[00:25:02]

ALL DEBT IS MAINTAINED BY THE MUNICIPALITY AND ALL LEASES WERE PAID TIMELY.

WERE ALL PAYMENTS TO THE TEXAS RETIREMENT SYSTEM, TWC, AND THE IRS, AND OTHER GOVERNMENTAL ENTITIES MADE ON TIME? WAS THE TOTAL OF NET POSITION, WHICH WAS IN THE AUDIT, A NEGATIVE 3,025,239? BUT THIS NET POSITION INCLUDES THE OTHER POST-EMPLOYMENT BENEFITS AND THE NET PENSION LIABILITY.

WITH THESE TWO EXPENSES EXCLUDED, THE NET POSITION WAS 592,310.

WESTLAKE ACADEMY PASSED ALL OF THESE INDICATORS.

INDICATORS 4, 5, 6, 17, AND 18 ARE REFERRED TO AS CEILING INDICATORS.

IF A DISTRICT FAILS A CEILING INDICATOR, THE MAXIMUM POINTS AND RATING WILL VARY AS SHOWN ON PAGE 432 OF THE AGENDA PACKET, RANGING FROM MEET STANDARD ACHIEVEMENT UP TO SUPERIOR ACHIEVEMENT DEPENDING ON THE INDICATOR.

WE'VE ALREADY COVERED FOUR AND FIVE.

INDICATOR 6 REVIEWS THE CHANGE IN NET ASSETS OVER A THREE-YEAR PERIOD, WHICH SHOULD BE LESS THAN 25%.

HOWEVER, WITH THIS INDICATOR, WE RECEIVED A ZERO OUT OF 10 POINTS.

THE AVERAGE CHANGE IN TOTAL NET ASSET OVER THREE YEARS SHOWED A NEGATIVE 91.7% OF CHANGE.

HOWEVER, WHEN WE REVIEWED THE DATA THAT TEA USED, TWO OF THOSE YEARS OF COMPARISON WERE INCORRECT.

THE TOTAL CHANGE IN NET ASSETS SHOULD HAVE BEEN A 1.94% CHANGE.

>> DID THEY CHANGE THE SCORING?

>> NOT ON THIS YEAR, IT'S JUST AS IT IS AT THAT POINT.

THEN I DID CONTACT THEM AND THEY SAID THAT THEY WOULD BE REVIEWING AND ADJUSTING THOSE INDICATORS OR THOSE AMOUNTS.

BECAUSE IT'S A ROLLING THREE YEARS.

>> BUT YOU SAID THERE WAS A NET INCREASE IN THE END?

>> YES. SO BECAUSE OF THAT, DUE TO RECEIVING ZERO POINTS FOR THAT INDICATOR, WE WERE GIVEN A RATING OF 89, WHICH IS ABOVE STANDARD ACHIEVEMENT.

INDICATOR 17, THIS INDICATOR MEASURES THE VARIANCE BETWEEN THE ANNUAL AUDIT AND THE ELECTRONIC SUBMISSION OF THE REPORT THROUGH THE MID-YEAR PEIMS AND THERE WAS NO VARIANCE REPORTED.

THE LAST ONE, THE AUDITORS FOUND NO MATERIAL WEAKNESSES IN INTERNAL CONTROLS FOR FISCAL YEAR '22 AS PRESENTED TO THE BOARD IN JANUARY OF 2023.

THE REMAINING OTHER INDICATORS AND THEIR RELATED CALCULATIONS ARE SHOWN IN DETAIL BEGINNING ON PAGE 425 OF THE AGENDA PACKET.

ALL MAXIMUM POINTS WERE RECEIVED FOR THESE OTHER INDICATORS.

NOW, I WANT TO JUST TOUCH ON THE RESULTS OF THE INDICATORS AND WHAT THE IMPACT IS ON THE FUTURE OF WESTLAKE ACADEMY.

IF A SCHOOL DISTRICT FAILS OR DOES NOT MEET THESE INDICATORS CONSISTENTLY FOR ANY THREE OF FIVE PRECEDING YEARS, THE COMMISSIONER OF EDUCATION MAY NOT RENEW A CHARTER OR SHALL ALLOW A CHARTER TO EXPIRE, OR MAY REVOKE THE CHARTER AND/OR THE ACCREDITATION STATUS.

THIS WILL OCCUR FOR TWO MAIN REASONS.

THE FIRST IS THE CHARTER HAS THE LOWEST EDUCATIONAL PERFORMANCE RATING FOR ANY OF THE THREE OF THE FIVE PRECEDING YEARS, OR HAS A FIRST RATING INDICATING FINANCIAL PERFORMANCE IS LOWER THAN SATISFACTORY FOR ANY OF THE THREE PRECEDING YEARS.

IF A CHARTER SCHOOL FALLS IN THIS CATEGORY, TEA WILL TAKE EXTREME MEASURES TO MAKE SURE THAT INTERVENTION IS DONE OVER THE COURSE OF TWO YEARS BEFORE THEY DECIDE ON REMOVING A CHARTER OR NOT RENEWING A CHARTER.

AS YOU CAN SEE FROM THIS GRAPH, WESTLAKE ACADEMY HAS CONSISTENTLY EXCEEDED TEA'S REQUIRED PASSING SCORES.

IF YOU'LL NOTICE IN FISCAL YEARS PRIOR TO 2016, THE INDICATORS WERE CHANGED ONCE EVERY 1-2 YEARS TO IMPROVE THE DATA THE WAY THE DATA WAS ANALYZED AT THAT TIME, BUT THIS CREATED MANY FLUCTUATIONS IN THE RATINGS.

IT WASN'T UNTIL THE COMMISSIONER RULES CONCERNING THE FIRST RATING WERE REVIEWED AND FINALIZED, INCLUDING THE CRITICAL AND THE CEILING INDICATORS, AND THAT BECAME A MORE SMOOTHER ANALYSIS.

THE LAST SEGMENT OF THIS PRESENTATION IS THE PRESENTATION OF THE REQUIRED REPORTING SPECIFIC DISCLOSURES RELATED TO THE HEAD OF SCHOOL, EXECUTIVE OFFICERS, AND THE BOARD OF TRUSTEES.

DETAILS OF THESE DISCLOSURES BEGIN ON 433 OF YOUR AGENDA PACKET.

A PUBLIC NOTICE IN THE COMMERCIAL RECORD WAS PLACED NOTIFYING THE COMMUNITY AND ITS STAKEHOLDERS OF THE FIRST RATING PRESENTATION.

THIS PRESENTATION WAS ALSO PUT ON THE ACADEMY'S WEBSITE UNDER THE FINANCIAL TRANSPARENCY TAB.

DISCLOSURE 1 IS THE INTERIM HEAD OF SCHOOL'S CURRENT EMPLOYMENT CONTRACT.

[00:30:01]

IN THE INTERIM, HEAD OF SCHOOL ASSUMES THE RESPONSIBILITIES PER HER CONTRACT, WHICH WAS APPROVED BY THE BOARD OF TRUSTEES.

ALL SALARY, BENEFITS AND OTHER FORMS OF COMPENSATION ARE PAID EXCLUSIVELY BY WESTLAKE ACADEMY THROUGH THE GENERAL FUND BUDGET.

ALL INFORMATION IS ALSO AVAILABLE ON THE FINANCIAL TRANSPARENCY PAGE ON THE ACADEMY'S WEBSITE.

DISCLOSURE 2 PROVIDES INFORMATION ON REIMBURSEMENTS PAID TO THE PREVIOUS HEAD OF SCHOOL AND THE CURRENT HEAD OF SCHOOL.

REIMBURSEMENTS TOTALING 34,651 WERE PAID TO OR ON BEHALF OF DR. WILSON DURING HIS EMPLOYMENT AND WERE RELATED TO HOUSING REIMBURSEMENTS, PROFESSIONAL DEVELOPMENT, AND TRAVEL.

REIMBURSEMENTS TOTALING $507 WERE PAID TO CAROLYN ANDERSON AND WERE RELATED TO PROFESSIONAL DEVELOPMENT.

A DETAILED LIST OF ANY OF THESE EXPENDITURES IS AVAILABLE UPON REQUEST.

FOR ALL OTHER DISCLOSURES, NO FUNDS WERE RECEIVED BY THE PRIOR HEAD OF SCHOOL, THE INTERIM HEAD OF SCHOOL, OR MEMBERS OF THE BOARD OF TRUSTEES RELATED TO OUTSIDE COMPENSATION, GIFTS RECEIVED, OR BUSINESS TRANSACTIONS WITH WESTLAKE ACADEMY.

THIS CONCLUDES THE PRESENTATION OF THE CHARTER FIRST RATING FOR FISCAL YEAR 2023.

>> THANK YOU VERY MUCH.

>> DO YOU HAVE ANY QUESTIONS AT ALL?

>> ANY QUESTIONS?

>> THANK YOU. [OVERLAPPING] THANK YOU VERY MUCH.

>> THANK YOU.

>> MOVE ON. WE'RE SUPPOSED TO DO A PUBLIC HEARING, RIGHT AMY? OPEN UP TO PUBLIC HEARING?

>> THAT WAS FIRST PART. CLOSE THE PUBLIC HEARING NOW. ALL RIGHT.

WE'LL CLOSE IT. LET'S GO ON TO I1 RESOLUTION 2405,

[I.1. RES 24-05 Consider approving Resolution 24-05 accepting the 2022 Audit Report; and take appropriate action (Cayce Lay Lamas, Director of Finance) ]

CONSIDERING APPROVING RESOLUTION 2045, ACCEPTING THE 2022 AUDIT REPORT AND TAKE APPROPRIATE ACTION.

>> GOOD EVENING, MAYOR AND COUNCIL.

WE HAVE OUR AUDITOR ON THE ZOOM HERE, LOUIS BREEDLOVE.

HE IS WITH BROOKS WATSON TO PRESENT THE FINDINGS OF THE FISCAL YEAR '22 AUDIT.

ADDITIONALLY, I HAVE HIRED COPIES FOR EVERYONE ON THE DIAS AND WE WILL MAKE SURE THAT THIS IS ELECTRONICALLY AVAILABLE ON OUR WEBSITE BY THE END OF THE WEEK.

WITH THAT, I WILL TURN IT OVER TO LOUIS.

>> GOOD EVENING, COUNCIL.

I APPRECIATE YOU GUYS ALLOWING ME TO PRESENT REMOTELY.

I WAS TRAVELING AND UNABLE TO MAKE IT IN PERSON, SO I DO APOLOGIZE.

[NOISE] MY NAME IS LOUIS BREEDLOVE.

I HAD THE PLEASURE OF WORKING WITH THE TOWN DURING THE 2022 FISCAL YEAR AUDIT.

I DO WANT TO START OUT BY JUST NOTING THAT THIS IS 2022'S FISCAL YEAR AUDIT PRESENTATION FAR AFTER THE TYPICAL TIME FRAME THAT YOU WOULD RECEIVE SUCH INFORMATION.

IT WAS COMPLETED A COUPLE OF MONTHS AGO AND I KNOW WE'VE HAD A FEW CANCELED COUNCIL MEETINGS, WE'RE JUST NOW ABLE TO GET IT IN FRONT OF YOU.

[NOISE] BUT THE INFORMATION HAS BEEN FULLY REVIEWED AND COMPLETED AND PRESENTED THAT WE HAVE FOR YOU THIS EVENING.

AS CASEY MENTIONED, WE DO HAVE PRESENTED OUR BOUND COPY OF THE AUDIT REPORT AS WELL, [NOISE] AND SOMEONE USES POWERPOINT PRESENTATION TO GO OVER THE RESULTS OF THE AUDIT.

NOW, FIRST, THE AUDIT WAS CONDUCTED IN CONSISTENCY WITH ALL GENERALLY ACCEPTED AUDITING STANDARDS.

THROUGHOUT THE AUDIT, THERE ARE VARIOUS PHASES THAT WE COMPLETE.

THE FIRST PHASE BEING THE ASSESSMENT PHASE.

WE WOULD GO THROUGH EACH DEPARTMENT AND EVALUATE THE CONTROLS IN PLACE, LOOK FOR ANY POTENTIAL AREAS OF WEAKNESS OR WHAT THE POLICIES ARE IN PLACE THERE AS WELL.

AS WE SIT DOWN WITH THE FOLKS IN EACH DEPARTMENT, ANYWHERE MONEY COMES IN AND OUR MONEY GOES OUT, WE'RE EVALUATING WHAT CONTROLS ARE IN PLACE.

WE'RE ALSO SAMPLE TESTING EACH OF THESE AREAS AS WELL TO ENSURE THAT WHAT WE SEE IN PRACTICE IS CONSISTENT WITH THE POLICIES, PROCEDURES, AND THE WALKTHROUGH THAT WE COMPLETE WITH THAT DEPARTMENT.

ONCE WE DO THAT, IF WE FIND ANYTHING THAT THERE MAY BE POTENTIAL RECOMMENDATIONS OR IMPROVEMENTS THAT THEY COULD CONSIDER, WE WOULD PROVIDE THAT TO MANAGEMENT FOR CONSIDERATION.

THEN WE'RE MOVING TO THE RISK-BASED APPROACH.

THAT'S GOING TO BE EVALUATED IN EACH AREA OF THE FINANCIAL STATEMENTS.

EACH ASPECT OF THE FINANCIAL STATEMENTS HAS A DIFFERENT TYPE OF RISK.

IT CAN VARY YEAR-TO-YEAR, SO WE EVALUATE IT ON AN ANNUAL BASIS.

IT DRIVES THE TYPE OF PROCEDURES WE NEED TO PERFORM, AS WELL AS THE LEVEL OF DETAIL TO WHICH WE NEED TO PERFORM IT TO ENSURE THAT WE FEEL THAT THE FINANCIALS ARE MATERIALLY ACCURATE AND PRESENTED PROPERLY.

BEYOND THAT IS THE COMPLIANCE TESTING.

THAT'S GOING TO BE THINGS SUCH AS YOUR PUBLIC FUND INVESTMENT ACT, GRANTS, ANY BID REQUIREMENTS.

ANYWHERE THAT THE COUNCIL HAS APPROVED SOMETHING THAT MAY REQUIRE A COMPLIANCE COMPONENT, WE WOULD EVALUATE THAT AS WELL TO ENSURE

[00:35:01]

THAT WE SEE THAT THE TOWN IS FOLLOWING THAT COMPLIANCE.

AFTER THAT IS THE ACTUAL FIELD WORK COMPONENT OF THE AUDIT, WHERE WE PERFORM THE TESTING OVER THE NUMBERS PROVIDED TO US.

WE PERFORM CUT-OFF TESTING PROCEDURES.

WE CONFIRM WITH THIRD-PARTY WHEREVER POSSIBLE, BANKS AND MANY OF THE OTHER PARTIES SUCH AS YOUR PROPERTY TAX, ASSESSOR-COLLECTOR.

AS WE PERFORM THOSE PROCEDURES, WE'RE ALSO TESTING REVENUE AND EXPENDITURES TO ENSURE THOSE ARE MATERIALLY ACCURATE AS THEY ARE PRESENTED.

AFTER THAT, IT GOES THROUGH MULTIPLE LAYERS OF REVIEW TO ENSURE THAT NO ADDITIONAL PROCEDURES ARE NECESSARY AND ALL PROPER PROCEDURES ARE PERFORMED AND PROPERLY REPORTED.

NEXT, GOING OVER THE COMPONENTS OF THE ANNUAL REPORT, THERE'S THE INTRODUCTORY SECTION FOLLOWED BY THE FINANCIAL SECTION THAT'S GOING TO INCLUDE THE AUDITOR'S OPINION LETTER, THE MANAGEMENT'S DISCUSSION AND ANALYSIS.

THAT'S GOING TO CONTAIN SOME YEAR-TO-YEAR ACTIVITY COMPARISON, AS WELL AS SOME HIGH LEVEL INSIGHT AS IT RELATES TO BUDGET AND OTHER MAJOR CHANGES THROUGHOUT THE YEAR, AS WELL AS CAPITAL ACTIVITY.

FINANCIAL STATEMENTS IS GOING TO INCLUDE YOUR GOVERNMENT-WIDE AS WELL AS YOUR FUND LEVEL STATEMENTS.

BEHIND THAT IS YOUR NOTES TO THE FINANCIAL STATEMENTS WHICH IS GOING TO GIVE YOU A LOT OF THE DETAIL THAT IS ENCOMPASSING IN THOSE NUMBERS.

A LOT OF THE BREAKDOWN ON CAPITAL, DEBT, AND OTHER LARGE NUMBERS AS WELL AS WHAT THOSE CONSIST OF IN THE DESCRIPTION FORMAT AS WELL, AS WELL AS THE SUPPLEMENTARY INFORMATION THAT'S GOING TO BE YOUR STATISTICAL SECTION AS WELL AFTER THAT.

AS IT RELATES TO THE AUDITOR'S OPINION, THE TOWN DID RECEIVE AN UNMODIFIED OPINION AND THAT'S THE HIGHEST LEVEL OF ASSURANCE THAT WE AS AUDITORS ARE ABLE TO PROVIDE.

IT'S OFTEN REFERRED TO AS A CLEAN OPINION.

NEXT IS GOING OVER A FEW COMPARISON YEAR OVER YEAR FOR EACH FUND.

OVERALL, WE DID SEE SOME SIGNIFICANT INCREASE IN THE GENERAL FUND.

THAT'S PRIMARILY DUE TO SALES TAX COMING IN HIGHER THAN ANTICIPATED, AS WELL AS PERMITS COMING IN HIGHER THAN ANTICIPATED, AND THE TOWN HAVING A VERY CONSERVATIVE BUDGET FOR THE YEAR, WHICH WE'LL TAKE A LOOK AT THE BUDGET TO ACTUAL IN THE NEXT SLIDE.

DEBT SERVICE, RELATIVELY MINOR CHANGE, BUT IT DID GO SLIGHTLY DEFICIT IN 2022.

CAPITAL PROJECTS, WE SAW A LOT OF CHANGES THERE.

PRIMARILY, THE BIGGEST SWING WAS LETTING TWO TRANSFERS IN, AS WELL AS GRANTS.

YOUR EDC HAD SALES TAX ACTIVITY, NOT A LOT OF EXPENDITURE ACTIVITY, SO OVERALL JUST AN INCREASE FROM THE PREVIOUS YEAR.

WESTLAKE ACADEMY, WE SAW A DECREASE OF 443,000 FROM THE PREVIOUS YEAR IN THE FUND BALANCE.

THE EXPANSION CAPITAL PROJECT FOR WEST ACADEMY, WE SAW AN INCREASE THERE PRIMARILY DUE TO TRANSFERS IN.

THE NONMAJOR GOVERNMENTAL FUNDS CONSISTS OF ALL THE OTHER FUNDS THAT DO NOT MEET THE REQUIREMENT TO BE PRESENTED AS A MAJOR FUND.

EACH FUND ARE SPECIAL USE, SPECIAL REVENUE PURPOSES AND ARE CONSISTENT WITH EXPECTATIONS THERE.

NEXT IS YOUR BUDGET TO ACTUAL INFORMATION AT THE HIGH LEVEL DETAIL FOR THIS IS ON PAGE 102 OF THE OTHER REPORT.

BUT AT A HIGH LEVEL, REVENUES DID COME IN OVER EXPECTATIONS BY 3.6 MILLION.

A S I MENTIONED PREVIOUSLY, THAT WAS SALES TAX AND PERMIT REVENUE PRIMARILY DRIVING THAT.

EXPENDITURES WERE UNDER BUDGET BY JUST OVER $1 MILLION.

THAT WAS WIDE SWEEPING FROM EVERY DEPARTMENT.

EVERY LINE ITEM THAT I LOOKED AT CAME IN UNDER BUDGET.

JUST OVERALL IMPACT OF THAT RESULTED IN A TOTAL A LITTLE OVER $1 MILLION IN BEING UNDER BUDGET.

THEN YOUR OTHER SOURCES AND USES, THAT'S GOING TO BE YOUR TRANSFERS IN AND OUT, A DECREASE IN 92,000 VARIANCE.

OVERALL, NET POSITIVE BUDGET VARIANCE OF 4.5 MILLION.

VERY HEALTHY BUDGET FOR THAT YEAR.

AS IT RELATES TO YOUR UNRESTRICTED BUDGETARY FUND BALANCE, GFOA DOES RECOMMEND THAT MUNICIPALITIES MAINTAIN AT LEAST TWO MONTHS OF REGULAR GENERAL FUND EXPENDITURES.

ALSO, THE TOWN HAS A POLICY THAT UNASSIGNED FUND BALANCE IN THE GENERAL FUND WOULD BE EQUAL TO 180 DAYS OR 49%.

FOR 2022, IT WAS SITTING AT 194%, SO FAR EXCEEDING THE MINIMUM REQUIREMENTS AS WELL AS EXCEEDING THE REQUIREMENTS OF THE PER THE TOWN POLICY.

THEY OPERATE MORE LIKE A BUSINESS AND SO WE DO ASSESS THEM AND PRESENT THEM ACCORDINGLY.

FIRST, WE'LL LOOK TO SEE, IS IT SELF SUSTAINING? IN THIS CASE, THE UTILITY FUND HAD AN OPERATING INCOME OF JUST OVER $2 MILLION POSITIVE CASH FLOW AND POSITIVE CHANGE IN THAT POSITION.

FUNDS LOOKS VERY HEALTHY.

CEMETERY FUND OPERATES SIMILARLY AND ALSO LOOKED VERY GOOD.

[00:40:01]

NEXT, COMMUNICATION LETTERS.

THERE'S TWO OTHER LETTERS THAT COME WITH THEIR AUDIT REPORT.

ONE IS COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE.

THAT'S GOING TO GO OVER VARIOUS LANGUAGE.

A LOT OF IT IS BOILERPLATE, STANDARD LEGAL LANGUAGE THAT WE'RE REQUIRED TO COMMUNICATE TO COUNCIL AND MANAGEMENT.

A FEW THINGS I DO LIKE TO POINT OUT FROM THAT LETTER IS ONE AUDIT WAS CONDUCTED IN COMPLIANCE WITH ALL ETHICS REQUIREMENTS REGARDING INDEPENDENCE.

TWO, WE HAD NO DIFFICULTY ENCOUNTER WHEN WORKING WITH MANAGEMENT.

THREE, AUDIT ADJUSTMENTS THAT WERE IDENTIFIED HAVE BEEN CORRECTED BY MANAGEMENT.

THE SECOND LETTER IS A COMMUNICATION REGARDING INTERNAL CONTROLS.

THIS WOULD BE IF ANY RECOMMENDATIONS THAT WERE IDENTIFIED WERE COMMUNICATED.

THERE WERE A FEW RECOMMENDATIONS IDENTIFIED AND HAVE BEEN COMMUNICATED TO FINANCE AND MANAGEMENT AND HAVE ALL BEEN ADDRESSED AT THIS POINT.

WITH THAT, I'LL OPEN UP TO ANY QUESTIONS YOU MIGHT HAVE.

>> YEAH, I KNOW YOU MENTIONED THIS AT THE BEGINNING, BUT WHY DID IT ACTUALLY TAKE SO LONG TO PRODUCE THE FINAL AUDIT?

>> YES, SIR. THERE WERE A FEW FACTORS.

ONE, JUST IN GENERAL, WE HAD A SLOW START TO THE BEGINNING OF THE AUDIT DUE TO THERE WAS A LOT OF CHANGES GOING ON WITHIN THE TOWN AND SO FIRST, WE COMPLETED THE ACADEMY'S AUDIT, WHICH THAT WOULD BE PRIORITY TO MEET THE REQUIREMENT FOR TEA.

THE TOWN'S AUDIT DID NOT GET TO START UNTIL THE ACADEMY'S AUDIT WAS COMPLETED.

THERE WERE STILL THINGS BEING WORKED ON TO GET PREPARED FOR THE AUDIT.

AT THAT TIME, PROGRESS WAS MADE, BUT AS YOU KNOW, THERE WERE SOME CHANGES IN PERSONNEL AND WE'RE VERY HAPPY TO WORK WITH CASEY.

WE HAD THE PRIVILEGE OF WORKING WITH A COUPLE OF OTHER FINANCE DIRECTORS PRIOR TO HER.

WITH THAT CAME WITH SOME UNFORESEEN DELAYS, BUT SHE DID HELP US.

CASEY WHEN SHE CAME IN, SHE WAS ABLE GET US WRAPPED UP ON THE ITEMS NEEDED FOR THE TOWN PORTION.

THERE'S ALSO THE COMPONENT UNITS THAT GO WITHIN THE TOWN'S REPORT.

THAT'S GOING TO INCLUDE NOT JUST THE PLANNING COMPONENT UNITS SUCH AS ACADEMY, BUT ALSO SOME DISCRETE PRESENTED COMPONENT UNITS SO THAT MUST BE INCLUDED IN THAT REPORT TO BE APPROPRIATELY REFLECTING THE FULL COMPOSITION OF THE TOWN'S REPORT.

UNFORTUNATELY, WE WERE UNABLE TO LEAVE THAT PORTION OUT.

THAT PORTION ALSO THEY WERE CHANGING AUDITORS FROM THEM.

THEY HAD A DIFFERENT AUDITOR THAN YOU DID PRIOR TO US COMING ON AND SO THERE WERE SOME ADDITIONAL UNFORESEEN DELAYS WITH THAT, AS WELL AS THEY HAD SOME CHANGES ON THE USE OF DIFFERENT THIRD PARTY ACCOUNTING SOURCES.

THERE WAS MULTIPLE FACTORS THAT CAUSED SOME DELAYS THERE.

THANKFULLY, YOUR DISCRETE REPRESENTING COMPONENT UNIT, THEIR TEAM IS VERY RESPONSIVE AND QUICK TO GIVE US EVERYTHING WE POSSIBLY COULD GAIN.

UNFORTUNATELY, IT WAS NOT ENTIRELY IN THEIR CONTROL.

BUT WE WERE ABLE TO PRESENT IT AND GET IT COMPLETED IN DECEMBER.

BUT YES, AS YOU STATED IT AND I STATED EARLIER, IT'S WAY BEYOND THE TIME FRAME THAT IS EXPECTED AND TYPICAL.

WE DON'T ANTICIPATE THAT HAPPENING AGAIN.

IT [OVERLAPPING] SEEMS LIKE YOU GUYS HAVE A GREAT TEAM.

I THINK YOU GUYS MADE A GREAT HIRE WITH CASEY AND THEY'VE MADE A LOT OF CHANGES AND SO WE'RE EXCITED TO SEE WHAT HAPPENS WITH THE TOWN GOING FORWARD.

>> HAVE YOU STARTED WORKING ON THE 2023 FISCAL YEAR AUDIT?

>> YES, SIR. CURRENTLY WE SPLIT IT UP THIS YEAR TO HELP PROVIDE SOME ADDITIONAL EFFICIENCY.

WE HAVE A SEPARATE CREW AUDIT TEAM WORKING ON THE ACADEMIES PORTION WHICH THAT IS ALSO ONGOING RIGHT NOW, AS WELL AS THE TOWN, AND WE WERE OUT THERE THE PAST COUPLE OF WEEKS AND THEY'VE BEEN PROVIDING A LOT OF INFORMATION.

AS WE SPEAK, I SAW AN EMAIL COMING IN RIGHT BEFORE THIS MEETING.

IT'S IN THE PROCESS AND THEY'RE DILIGENTLY WORKING TO GET US WHAT IS NEEDED FOR THE 2023 AUDIT.

>> WHAT'S YOUR BEST EXPECTATION ON TIMING ON THIS ONE? [NOISE]

>> EXCUSE ME. I'M NOT SURE THAT WE ARE.

I DON'T WANT TO GIVE YOU A DATE BECAUSE I DON'T KNOW IT.

BASED ON WHAT I'M SEEING RIGHT NOW, IT WILL BE BEFORE THE END OF MARCH.

JUST DUE TO THE COMPONENT UNIT ASPECT, WE'RE GETTING WRONG ON THAT AS WELL.

I DO THINK WE SHOULD BE SUFFICIENTLY COMPLETED WITH THE TOWNS PORTION OF THE AUDIT BY THAT TIME, BUT IT MAY NOT BE FINALIZED FOR PRESENTATION AT THAT DATE YET, UNFORTUNATELY.

>> SORRY, KEN, GO AHEAD.

>> I'M SORRY.

>> CAN YOU HELP ME UNDERSTAND JUST IN A PERFECT WORLD, THIS IS THE 2122 AUDIT,

[00:45:01]

WE HAVE 2223, AND 2324.

IN A PERFECT WORLD, WHAT IS THE TIMING OF THESE AUDITS? WE GOT THIS ONE BEHIND US, 2223 IS I ASSUME THE NEXT AUDIT, WHEN SHOULD THIS BE DONE?

>> SO WE WOULD EXPECT THAT TO BE COMPLETED IDEALLY BEFORE THE END OF MARCH, SO THAT IS ALWAYS THE GOAL TO 180 DAYS AFTER YEAR END.

[NOISE] SO THAT IS WHAT WE WOULD EXPECT TO HAVE IT AVAILABLE TO BE ABLE TO PRESENT.

>> WHAT'S THE INDUSTRY STANDARD?

>> I'M SORRY?

>> IS INDUSTRY STANDARD 180 DAYS?

>> YES, SIR. YES. AND FOR MUNICIPALITIES THAT'S THE STANDARD.

>> SECOND QUESTION. IS THIS ONE OF YOUR SMALLER BUDGETS THAT YOU DO?

>> IT'S IN THE MIDDLE.

>> OKAY.

>> IF I MAY ELABORATE JUST ON HIS ANSWER JUST THEN.

THE DOLLAR AMOUNT MIGHT BE IN THE MIDDLE.

BUT WE ARE A UNIQUE ENTITY IN THAT WE ARE LITERALLY THE ONLY MUNICIPALITY WITHIN THE WHOLE STATE THAT OWNS AND OPERATES A CHARTER SCHOOL.

PLUS WE HAVE THE ADDITIONAL COMPLICATION OF HAVING HOUSING AUTHORITIES WHICH IS AN ISSUE WITH ANY AUDIT.

>> OKAY. I THOUGHT THE OPINION WAS GREAT, CAN'T GET ANY BETTER, BUT WE DO NEED TO GET [INAUDIBLE]

>> YES, SIR.

>> ABSOLUTELY.

>> I READ THE WHOLE THING BEFORE THE PRIOR MEETING.

I KNOW THERE IS SOME EMPHASIS OF MATTER ISSUES RAISED.

THERE'S SOME OTHER CONTROL ISSUES RAISED.

I KNOW YOU'VE ADDRESSED THOSE.

I SAW THEM, THE WRITTEN RESPONSES YOU MADE.

SO IT LOOKS LIKE WE'VE HAD SOME ISSUES IN THE PAST.

IT LOOKS LIKE YOU ARE STILL CLEANING A LOT OF THAT UP.

SO HOPEFULLY, WE'LL GET MORE REAL TIME FEEDBACK WITH THIS 23 AUDIT SO WE CAN TAKE A LOOK AT THAT AND SEE SOME OF THOSE IMPROVEMENTS COMING THROUGH.

>> ABSOLUTELY.

>> THANK YOU.

>> THANKS, CASEY. THANK YOU. THANK YOU, ALL.

>> SORRY. WE HAVE TO APPROVE THE RESOLUTION.

AND FIRST TO APPROVE RESOLUTION 2045, ACCEPTING THE AUDIT.

>> I'LL MAKE A MOTION.

>> ALL OPPOSED. NO OPPOSED, MOTION CARRIES.

[I.2. WA RES 24-05 Consider approving WA Resolution 24-05 amending the Westlake Academy Graduation Policy; and take appropriate action (Dr. James Owen, High School Principal) ]

CONSIDERING APPROVING WESTLAKE RESOLUTION 2405, AMENDING THE WESTLAKE ACADEMY GRADUATION POLICY.

TAKE APPROPRIATE ACTION, DR. OWEN.

>> [NOISE] GOOD AFTERNOON, COUNCIL.

I'M HERE TO PRESENT ON OUR PROPOSED AMENDMENTS TO THE WEST LAKE GRADUATION POLICY. THERE WE GO.

IN YOUR AGENDA PACKET ON PAGES 668-672, THERE IS THE FOUR REVISIONS THAT WE ARE PROPOSING FOR OUR GRADUATION POLICY, WITH THE NEW PARTS HIGHLIGHTED IN YELLOW AND THE BITS I'M REMOVING LOOK OUT.

I THINK WHAT I'M GOING TO DO TO BE AS EFFICIENT AS POSSIBLE IS RATHER THAN GOING THROUGH IT LINE BY LINE.

I'M JUST GOING TO GIVE YOU AN OVERVIEW OF THE TWO MAIN REASONS FOR THIS CHANGE AND EXPLAIN SOME OF THE RATIONALE BEHIND IT.

AND I'LL BE HAPPY TO ANSWER ANY OF THE QUESTIONS THAT YOU HAVE.

THE FIRST RATIONALE OR THE REVISION OF OUR GRADUATION POLICY WAS TO MEET TEXAS EDUCATION CODE 28.0253, WHICH REQUIRES THE ACADEMY TO PROVIDE AN EARLY GRADUATION OPPORTUNITY FOR STUDENTS WHO MEET THE CRITERIA IDENTIFIED IN THE STATUTE.

THIS EDUCATION CODE WAS AMENDED BY THE SENATE BILL 1888, WHICH WAS PASSED LAST YEAR.

OUR CURRENT GRADUATION POLICY DOES NOT ALLOW FOR EARLY GRADUATION.

SO THAT WAS THE FIRST REASON WHY WE HAD TO HAVE THIS CHANGE.

THERE ARE SPECIFIC PARTS OF THIS EDUCATION CODE THAT WE HAVE TO FOLLOW, WHICH I'LL EXPLAIN IN A MOMENT.

AND SO NEEDING TO CHANGE OUR GRADUATION POLICY TO ALLOW FOR EARLY GRADUATION AND TO ALLOW STUDENTS TO GRADUATE EARLY BASED ON CERTAIN CRITERIA, THIS THEN MEANT THAT WE ALSO TOOK THE OPPORTUNITY TO REVIEW OUR CURRENT GRADUATION POLICY AS IT STOOD.

AND THEN BASED ON THE LOGIC OF EARLY GRADUATION.

AND THEN BASED ON SOME ADVICE FROM REGIONAL LAB AND FROM

[00:50:02]

THE CHARTER SPECIALIST AND MY OWN CONVERSATIONS WITH OUR LEGAL COUNSEL, BUBER, WE CHANGED THE REQUIREMENTS OR THE DISTRIBUTION OF THE CREDITS IN OUR DISTINGUISHED LEVEL OF ACHIEVEMENT PLAN, SO THOSE ARE THE TWO MAIN CHANGES.

IN TERMS OF THE FIRST CHANGE, WHICH IS ALLOWING EARLY GRADUATION, WHAT THE TEXAS EDUCATION CODE HAS INTRODUCED IS WHAT'S CALLED THE TEXAS FIRST PROGRAM OR THE TEXAS FIRST DIPLOMA.

THIS MEANS THAT STUDENTS HAVE THE OPPORTUNITY TO GRADUATE ONE YEAR EARLY OR ONE SEMESTER EARLY IF THEY MEET VARIOUS CRITERIA.

IF THEY DO SO AND THEY ARE ACCEPTED INTO TEXAS UNIVERSITIES, THEY CAN RECEIVE A SCHOLARSHIP FOR THE FIRST YEAR.

THE RATIONALE BEHIND THIS LEGISLATION WAS TO MAKE EDUCATION MORE EFFICIENT IN THE STATE OF TEXAS AND ALSO TO INCENTIVIZE THE TOP STUDENTS TO ALSO GO TO UNIVERSITY IN TEXAS.

I WON'T GO THROUGH THE VARIOUS CRITERIA ON THE LINE, BUT WHAT YOU HAVE HERE IS WHAT THE TEXAS EDUCATION CODE IS ASKING STUDENTS TO ACHIEVE IF THEY WANT TO GRADUATE EARLY.

BECAUSE THIS IS LAW, WESTLAKE ACADEMY TO HONOR THIS, SO THE CHANGES THAT YOU SEE IN YOUR AGENDA PACKET IS FOLLOWING THAT LAW TO THE LETTER.

SO STUDENTS WERE TO FULFILL THESE REQUIREMENTS AND THEY REQUESTED TO GRADUATE EARLY, AND WE WOULD HAVE TO HONOR THAT.

AT THIS STAGE, IS THERE ANY QUESTIONS?

>> YEAH, I UNDERSTAND YOU'RE JUST FOLLOWING WHAT THE STATE LAW IS SAYING.

BUT IF STUDENTS PUSH TO TAKE SUBJECTS EARLIER THAN WHAT'S BEING SET UP BY THE SCHOOL, DO YOU HAVE TO ACCOMMODATE OR IT'S ONLY IF THEY CAN HAPPEN TO GET THROUGH ON CREDITS?

>> YEAH, THAT'S A GOOD QUESTION. WE DON'T HAVE TO CHANGE WHAT WE OFFER.

>> OKAY.

>> WE DO NOT. IT'S UP TO THE STUDENT TO MAKE SURE THEY FULFILL THAT CRITERIA.

SO TO GIVE YOU ONE EXAMPLE, THE LAST BULLET POINT DEMONSTRATION OF MASTERY IN EACH SUBJECT AREA OF ENGLISH LANGUAGE, ARTS, MATHEMATICS, SCIENCE, SOCIAL STUDIES, AND A LANGUAGE OTHER THAN ENGLISH.

THE CRITERIA FOR THE DEMONSTRATION OF MASTERY IN A FOREIGN LANGUAGE WILL BE, FOR EXAMPLE, PASSING NAP EXAM, TAKING A TEST WHICH IS RUN BY THE COLLEGE BOARD.

WE DON'T HAVE TO PROVIDE THAT.

THE STUDENT HAS TO MAKE SURE THAT THEY DO IT IN TIME IF THEY WANT TO GRADUATE EARLY.

>> JAMES, DID WE HAVE AN EARLY GRADUATE THIS YEAR?

>> IF THIS PASSES, THEN YES, FOR AN EXCEPTIONAL CIRCUMSTANCE, WHICH I'M GOING TO TALK ABOUT.

[OVERLAPPING] IT'S A GOOD QUESTION.

ARE THERE ANY OTHER QUESTIONS ABOUT THE TEXAS FIRST DIPLOMA AT THIS STAGE?

>> ANY OTHER QUESTIONS?

>> NO, SIR.

>> BEING THAT WE HAVE TO NOW INTRODUCE EARLY GRADUATION, I JUST WANT TO READ THE WORDING THAT I'M PUTTING INTO THE GRADUATION POLICY.

SO WESTLAKE ACADEMY DOES NOT ALLOW EARLY GRADUATION UNLESS, A, THE STUDENT HAS SATISFIED ALL THE REQUIREMENTS TO GRADUATE ON THE TEXAS FIRST PROGRAM, OR B, THE STUDENT HAS MET THE REQUIRED CREDITS OF THE FOUNDATION HIGH SCHOOL PROGRAM, AND THE HEAD OF SCHOOL, OR THE DESIGNEE, HAS DETERMINED IT IS IN THE BEST INTEREST OF THE STUDENT TO GRADUATE EARLY DUE TO EXCEPTIONAL CIRCUMSTANCES.

I FEEL IT'S PRUDENT TO PUT THAT EXTRA LANGUAGE IN, JUST IN CASE WE HAVE SITUATIONS WHERE WE FEEL THAT IT IS IN THE BEST INTERESTS OF THE STUDENT TO GRADUATE.

CAN WE DO THAT? THAT'S NOT TOO RESTRICTIVE, TAKING STATE LANGUAGE AND THEN ADDING SUBJECTIVITY.

>> FOR TEXAS FIRST PROGRAM THAT SECOND PART WOULD BE SOMEONE WHO HAS NOT YET MET THE TEXAS FIRST PROGRAM, BUT HAS MET THE FOUNDATION PROGRAM REQUIREMENTS AND MEETS EXCEPTIONAL CIRCUMSTANCES.

>> BUT THEY WERE SAYING WE HAVE TO HIT ALL THREE OF THESE FOR WESTLAKE TO GRADUATE THEM EARLY SO IT'S THE STATE REQUIREMENTS PLUS THE FOUNDATION?

>> NO. YOU'RE SAYING, TEXAS FIRST CRITERIA IS A SO UNDER A, YOU WOULD BE ABLE TO GRADUATE EARLY, SECOND PATHWAY, SEPARATE FROM TEXAS FIRST [OVERLAPPING]

>> BUT THIS IS SAYING THAT WE WON'T ALLOW FOR IT UNLESS ALL THREE OF THESE OCCUR.

>> IT'S A OR B.

>> I SEE. I JUST SAW THE AND PART AT THE END.

>> BECAUSE B HAS TWO PARTS.

>> GOT YOU. BUT THERE'S STILL SUBJECTIVITY TO IT, SO THE HEAD OF SCHOOL WOULD STILL HAVE TO APPROVE IT?

>> THAT'S CORRECT.

>> THE SECOND PART OF THE GRADUATION POLICY THAT WE WERE PROPOSED CHANGING IS THE DISTINGUISHED LEVEL OF ACHIEVEMENT.

IN THE CURRENT POLICY THAT'S IN

[00:55:03]

YOUR AGENDA PACKET FOR THE DISTINGUISHED LEVEL ACHIEVEMENT WE HAD IDENTIFIED THE 26 CREDITS, BUT WE HAD IDENTIFIED A DIFFERENT WAY TO WHAT IS WRITTEN OUT THERE TO GETTING TO THOSE 26 CREDITS.

FIRSTLY, THEY WERE STATED AS BEING IB SUBJECTS AND THEN IN TERMS OF THE BALANCE BETWEEN THE DIFFERENT SUBJECT AREAS, THEY WERE HIGHER THAN WHAT THE STATE REQUIRED SO FOR EXAMPLE, SOCIAL STUDIES, WE HAD ASKED FOR FIVE CREDITS, MATH WE HAD ASKED FOR FIVE CREDITS AND ELECTIVES WAS MUCH LOWER.

WHEN WE WERE THINKING THIS THROUGH, WE TOOK ADVICE FROM LEGAL COUNSEL AND WE SPOKE TO REGION 11 AS WELL.

WHAT WAS ADVISED IS OUR GRADUATION POLICY IN TERMS OF THE DISTINGUISHED LEVEL ACHIEVEMENT SHOULD MATCH THE TEXAS EDUCATION'S AUTHORITY DEFINITION OF DISTINGUISHED LEVEL OF ACHIEVEMENT THEY SHOULD BE ONE AND THE SAME.

I THINK IN THE PAST WITH THE PREVIOUS GRADUATION POLICY THAT HAS SPECIFIED MORE CREDITS IN INDIVIDUAL AREAS AND THEY HAD TO BE IB COURSES, I BELIEVE THAT WAS BASED ON THE RATIONALE THAT WE WANT ALL OF OUR STUDENTS TO BE DIPLOMA PROGRAM CANDIDATES AND THE GRADUATION POLICY WAS BEING USED AS A TOOL TO TRY AND ENFORCE THAT.

I THINK IT MAKES MUCH MORE SENSE TO MAKE A CLEANER DISTINCTION, TO HAVE A GRADUATION POLICY THAT MATCHES THE STATE REQUIREMENTS AND THEN USE OUR COURSE CATHOLIC AND OUR ACADEMIC PLANNING GUIDE TO REINFORCE OUR PHILOSOPHY THAT WE WANT ALL OF OUR STUDENTS TO BE DIPLOMA PROGRAM CANDIDATES BUT MOVING FORWARD, THAT'S THE DISTINCTION THAT WE WANT TO MAKE.

BUT EVEN THOUGH WE'RE CHANGING OUR DISTINGUISHED LIVE ACHIEVEMENT TO MATCH THE STATES AND IT DOESN'T MENTION THE IB THE WAY WE OFFER OUR COURSES, WHICH IS EXCLUSIVELY FOR DIPLOMA PRIME CANDIDATES, WE'RE ENSURING THAT ALL OF OUR STUDENTS ARE DP CANDIDATES.

THAT REALLY COVERS THE TWO MAIN CHANGES THERE ARE SMALLER CHANGES HERE AND THERE, BUT THAT'S REALLY IN THE WORDING CHANGING FROM EXECUTIVE DIRECTOR TO HEAD OF SCHOOL.

AT THIS STAGE ARE THERE ANY MORE QUESTIONS?

>> ANY QUESTIONS? THANK YOU VERY MUCH.

>> THANK YOU. APPRECIATE IT.

>> WE HAD APPROVED THIS, SO CAN I GET A FIRST?

>> AYE. OPPOSED? NO OPPOSED. MOTION CARRIES.

[I.3. WA RES 24-06 Consider approving WA Resolution 24-06 amending the Westlake Academy Admission Policy; and take appropriate action (Janet Bubert, School Attorney) ]

I3. WEST LAKE RESOLUTION 24-6, CONSIDERING APPROVING WEST LAKE RESOLUTION 24-6, AMENDING THE WEST LAKE ACADEMY ADMISSION POLICY AND TAKE APPROPRIATE ACTION.

>> YOU ALL HAVE SOME PROPOSED REVISIONS TO THE WESTLAKE ACADEMY ADMISSIONS POLICY AND THIS WAS MOTIVATED BY A DESIRE TO SEE WHAT THE POLICY WOULD LOOK LIKE IF IT WAS REVISED SO THAT ONCE A STUDENT HAS ENROLLED, WHETHER THEY ENROLL AS A PRIMARY BOUNDARY STUDENT OR A SECONDARY BOUNDARY STUDENT, THAT ONCE THEY HAVE ENROLLED PROPERLY, THAT THEY COULD CONTINUE THEIR ENROLLMENT FROM YEAR TO YEAR AFTER THAT WITHOUT HAVING TO MEET ANY OTHER FUTURE CONDITIONS AND THAT WOULD APPLY TO ALL GROUPS OF STUDENTS WITH THE EXCEPTION UNDER THE CURRENT PROPOSAL THAT WOULD APPLY TO ALL STUDENTS, EXCEPT THOSE STUDENTS WHO ARE ENROLLED OR RECEIVE PRIORITY ENROLLMENT BECAUSE THEY ARE THE CHILD OF A WESTLAKE ACADEMY EMPLOYEE OR TOWN COUNCIL EMPLOYEE THOSE WOULD STILL HAVE THAT ADDITIONAL CRITERIA TO CONTINUE THEIR ENROLLMENT THE PARENT WOULD HAVE TO CONTINUE [INAUDIBLE] THAT IS THE PRIMARY CHANGE TO THIS WE TRIED TO USE THE OPPORTUNITY TO ALSO CLEAN UP SOME OTHER LANGUAGE, BUT THAT'S THE PRIMARY CHANGE IN THE PROPOSED POLICY.