[00:00:06]
[A. CALL TO ORDER AND ANNOUNCE QUORUM]
I'D LIKE TO CALL THE MEETING TO ORDER AND ANNOUNCE THE QUORUM.IN ATTENDANCE IS MIKE ASSELTA, CONGRESSMAN.
DAVID QUINT COUNCILMAN, TAMMY REEVES, COUNCILWOMAN.
AND DR. ANNA WHITE IS ON AN INTERNATIONAL TRIP WILL NOT BE HERE TODAY.
I'D LIKE TO START THE MEETING WITH A PLEDGE OF ALLEGIANCE.
OUR FIRST AGENDA ITEM UNDER C CEREMONY ITEMS.
[C.1. 24-099 Present Certificates of Election, Administer Oaths of Office, Receive Acceptance Remarks from Newly Elected Officials (Judge Eric Ransleben)]
ITEMS C-1 24-099 PRESENT CERTIFICATES OF ELECTION ADMINISTER OATH OF OFFICE.RECEIVE ACCEPTANCE REMARKS FROM NEWLY ELECTED OFFICIALS.
JUDGE, DO YOU WANT TO COME UP? LADIES AND GENTLEMEN, THIS IS JUDGE ERIC RANSLEBEN.
HE'S BEEN THE JUDGE HERE IN WESTLAKE FOR HOW MANY YEARS NOW, JUDGE? 25 YEARS.
SO HE'S BEEN OUR JUDGE HERE IN 25 YEARS.
SO WE SURE THANK HIM FOR THIS, FOR COMING UP AND PRESENTING THE OATHS.
OKAY. COUNCIL PEOPLE PRESENTING FOR OFFICE.
ALL RIGHT. IF YOU PLEASE, RAISE YOUR RIGHT HAND TO BE SWORN.
IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS.
IN THE NAME BY THE AUTHORITY OF THE STATE OF TEXAS, I AND STATE YOUR NAME.
I, TAMMY REEVES, DO SOLEMNLY SWEAR OR AFFIRM THAT I WILL FAITHFULLY EXECUTE THE DUTIES.
THAT I WILL FAITHFULLY EXECUTE THE DUTIES OF THE OFFICE OF COUNCIL MEMBER.
OF THE OFFICE OF COUNCIL MEMBER OF THE STATE OF TEXAS.
AND WILL, TO THE BEST OF MY ABILITY.
AND WILL, TO THE BEST OF MY ABILITY.
THE CONSTITUTION AND LAWS OF THE UNITED STATES.
CONSTITUTION AND LAWS OF THE UNITED STATES.
AND OF THIS STATE. SO HELP ME GOD.
SO HELP ME GOD. CONGRATULATIONS.
CONGRATULATIONS. THANK YOU JUDGE.
CONGRESSMAN. [LAUGHTER] [APPLAUSE] YEAH, YEAH.
MR. MAYOR. THANK YOU. PLEASE RAISE YOUR RIGHT HAND.
IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS.
IN THE NAME AND BY THE AUTHORITY OF THE STATE OF TEXAS.
KIM GREAVES. DO SOLEMNLY SWEAR OR AFFIRM.
THAT I WILL FAITHFULLY EXECUTE.
THAT I WILL FAITHFULLY EXECUTE.
THE DUTIES OF THE OFFICE OF MAYOR.
THE DUTIES OF THE OFFICE OF MAYOR.
OF THE STATE OF TEXAS. AND WILL, TO THE BEST OF MY ABILITY.
AND WILL TO THE BEST OF MY ABILITY.
PRESERVE, PROTECT AND DEFEND, PRESERVE, PROTECT AND DEFEND.
OF THE UNITED STATES. AND OF THIS STATE.
AND OF THIS STATE. SO HELP ME GOD.
SO HELP ME GOD. CONGRATULATIONS.
JUDGE. [APPLAUSE] THANK YOU. NOW I'D LIKE TO MOVE ON TO ITEM C.2 24-124A PROCLAMATION RECOGNIZING THE METRO PORT
[C.2. 24-124 Present a Proclamation Recognizing the Metroport Rotary Club (Mayor Kim Greaves)]
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ROTARY CLUB.LET ME READ THIS REAL QUICK BEFORE.
COME UP. LET ME READ THIS FIRST.
PROCLAMATION HONORING THE METRO PORT ROTARY CLUB.
WHEREAS THE METRO PORT ROTARY CLUB IS THE ONLY SERVICE CLUB IN WESTLAKE, TEXAS, IS A DEDICATED GROUP OF BUSINESS PROFESSIONALS AND COMMUNITY LEADERS THAT MEET WEEKLY TO PLAN AND IMPLEMENT COMMUNITY SERVICE ACTIVITIES.
AND WHEREAS LOCAL COMMUNITY SERVICE PROJECTS INCLUDE FOUNDING AND SUPPORTING THE METRO PORT, MEALS ON WHEELS, THE ROANOKE FOOD PANTRY, THE SALVATION ARMY, VICTORY EQUINE ACADEMY, COLLEGE SCHOLARSHIPS FOR LOCAL HIGH SCHOOL GRADUATES INCLUDING WESTLAKE ACADEMY.
SPONSORING PARTICIPANTS ANNUALLY IN THE ROTARY'S LEADERSHIP TRAINING PROGRAMS, RYLA FOR RISING JUNIORS AND SENIORS IN HIGH SCHOOLS, AS WELL AS CONDUCTING AN ANNUAL ROTARY FOUR WAY SPEECH CONTEST FOR HIGH SCHOOL STUDENTS.
AND WHEREAS, METRO PORT ROTARY PROVIDES MEMBERS OF OUR COMMUNITY MEANINGFUL COMMUNITY INVOLVEMENT, PERSONAL DEVELOPMENT, LEADERSHIP EXPERIENCE, NETWORKING, FRIENDSHIP, AS WELL AS SATISFACTION GAINED FOR MAKING A SIGNIFICANT DIFFERENCE IN OUR COMMUNITY AND AROUND THE WORLD.
WE ARE NOW GOING TO GO INTO ITEM D THE WORK SESSION.
[D. WORK SESSION]
D-1 24-094.DISCUSSIONS REGARDING THE WESTLAKE ACADEMY FISCAL YEAR 2024 2025 BUDGET.
OH, AND GOOD EVENING, MAYOR, BOARD MEMBERS.
SO THIS IS THE FIRST DISCUSSION WE'RE ABLE TO HAVE TONIGHT ON THE FISCAL YEAR 24-25 ACADEMY BUDGET.
WHAT IS INCLUDED IN YOUR COUNCIL PACKET AND AVAILABLE ONLINE ARE THE LINE ITEM DETAILS, THE FIVE YEAR FORECAST, AND THE ADDITIONAL ASKS WHAT WE CALL SERVICE LEVEL ADJUSTMENTS OR SLAS.
OKAY. REALLY, THE TAKEAWAY OF ALL THE DETAILS THAT YOU ARE SEEING IS THAT YEAR OVER YEAR, WE ARE RIGHT NOW LOOKING AT AN INCREASE OF $124,000 IN EXPENDITURES.
YOU SEE THAT SAME INCREASE ON THE REVENUE SIDE REFLECTED.
PART OF WHAT WENT INTO THIS IS A COUPLE OF THINGS THAT IT SHOULD BE NOTED FOR FISCAL YEAR 25, THIS WILL BE THE FIRST FISCAL YEAR THAT HAS A FISCAL YEAR START DATE OF JULY 1ST.
SO WHAT WE DID FOR THE SCHOOL YEAR THAT IS ABOUT TO WRAP UP IS WE WENT TO THE STATE OF TEXAS AND ASKED FOR US TO CHANGE THAT BACK SO THAT WHENEVER STAFF AND TEACHERS ARE BACK ON CAMPUS BEFORE STUDENTS START, WE DON'T HAVE THAT ODD LAG OF SHUTTING DOWN FISCAL YEAR ACTIVITIES AS ALL THE SCHOOL CAMPUSES WINDING UP.
SO WHENEVER WE COME BACK THROUGHOUT THE COMING MONTHS, YOU'LL HEAR A LOT MORE ABOUT THAT, BECAUSE WE ARE GOING TO HAVE SOME WEIRD REPORTING ISSUES THAT WE'LL HAVE TO TALK THROUGH SPECIFICALLY WHENEVER WE'RE LOOKING AT A TEN MONTH FISCAL YEAR VERSUS A 12 MONTH FISCAL YEAR.
NEXT. WE'RE ASSUMING A FLAT ENROLLMENT FOR NEXT YEAR.
SO WE'RE CALCULATING ABOUT 880 AS OUR WEIGHTED AVERAGE DAILY ATTENDANCE.
THAT MEANS THAT FOR THOSE 880 STUDENTS, WE ARE ONLY EXPECTING TO GET $6,160 PER HEAD.
AGAIN, THIS HAS REMAINED FLAT SINCE THE 2019 2020 SCHOOL YEAR.
COSTS HAVE NOT. SO JUST SOMETHING TO BE MINDFUL OF WHENEVER WE'RE BUILDING OUT OUR BUDGET.
[00:10:03]
NEXT THING IS, THIS BUDGET DOES INCLUDE OUR OBLIGATED STEP PLAN INCREASES, AND IT DOES INCLUDE ALL THE BENEFIT INCREASES ASSOCIATED WITH STAFF.SO ALL OF THOSE LINE ITEM DETAILS THAT WERE INCLUDED IN THE BUDGET PACKAGE CAME DIRECTLY FROM THEM.
THEY WORKED TOGETHER AND THEY WORKED WITH THE FINANCE STAFF STARTING WAY BACK IN FEBRUARY, MEETING WEEKLY TO MAKE SURE THAT WE UNDERSTOOD WHAT ALL OF THESE LINE ITEMS MEANT, WHAT IT MEANT FOR HOW THE STUDENTS RECEIVE ALL OF THEIR SERVICES, HOW THEY RECEIVE INSTRUCTION AND REALLY HAD THEM THINK ABOUT WHAT IT IS THEY NEEDED AS PRINCIPALS, AS TEACHERS, IN ORDER TO KEEP IT STATUS QUO AND MAKE SURE THAT WE ARE PROVIDING THE EDUCATIONAL RESOURCES THAT THE CAMPUS NEEDS.
ALL RIGHT. AND THEN WE'LL TALK ABOUT REVENUES REAL QUICK.
WHENEVER WE TALK ABOUT REVENUES, WE USUALLY BREAK IT INTO TWO LARGER CATEGORIES STATE AND LOCAL.
THE LOCAL REVENUES ARE GOING TO BE YOUR BLACKSMITH DONATIONS.
WE ARE PROJECTING THOSE TO BE FLAT FOR NEXT YEAR AT 1.25 MILLION.
WE ALSO HAVE THE TOWN SUBSIDY.
SO FOR THE PAST COUPLE OF YEARS, BECAUSE OF RISING COSTS ON THE ACADEMY, THE BOARD HAS ELECTED TO TRANSFER DOLLARS DIRECTLY FROM THE TOWN TO THE ACADEMY IN ORDER TO MAKE THE BUDGET WHOLE.
THOSE ARE GOING UP VERY SLIGHTLY FOR ABOUT 450,000.
THAT'S BROKEN OUT OVER DIFFERENT WAYS OF DOLING IT OUT.
ALL OF THE STATE REVENUE THAT WE GET IS BASED ON OUR PEIMS REPORTING.
SO THE WEIGHTED DAILY AVERAGE AND REALLY THAT STUDENT POPULATION.
ALL RIGHT. WHENEVER WE TALK ABOUT EXPENDITURES, THERE'S TWO MAJOR WAYS THAT WE LOOK AT EXPENDITURES.
THESE ARE GOING TO BE YOUR BROADER CATEGORIES, INCLUDING SALARIES AND BENEFITS.
AS A SCHOOL WE LOOK AT DOING 80% OR SO OF ALL OF OUR EXPENDITURES GO TOWARDS SALARY AND BENEFITS.
SO WE'RE RIGHT IN THAT MEDIAN.
IT SHOULD BE NOTED THAT IF YOU LOOK FROM FISCAL YEAR 24 TO 25 FOR SALARY AND BENEFITS SPECIFICALLY, THERE IS A 2% OVERALL CATEGORICAL INCREASE THAT DOES NOT INCLUDE ANY RAISES FOR STAFF RIGHT NOW.
IT INCLUDES A 9.5% INCREASE FOR THE ACADEMIES PORTION OF THE INSURANCE CONTRIBUTIONS, AND IT INCLUDES A LITTLE CUSHION IN THERE FOR THE NATURAL ATTRITION AND HIRING THAT OCCURS OVER THE SUMMER AS STAFF COMES IN AND GOES OUT.
THE NEXT CATEGORY ON HERE IS GOING TO BE CONTRACTED SERVICES.
THAT'S GOING TO BE ALL OF OUR THIRD PARTY SERVICES, AND THAT'S ALSO GOING TO INCLUDE UTILITIES.
IT INCLUDES ALL OF THE DUES FOR THE IB PROGRAM THAT ARE NORMAL.
IT INCLUDES GRADUATION, AND IT ALSO INCLUDES ABOUT $190,000 IN PROPERTY AND LIABILITY INSURANCE.
AND IN THAT LAST CATEGORY ON THERE IS CALLED DEBT SERVICE.
THAT JUST HAS TO DO WITH HOW WE HAVE TO ACCOUNT FOR IT, ACCORDING TO TEA.
ALL OF OUR EXPENDITURES, WE'RE SAYING, ARE GOING UP ABOUT $124,000.
THE OTHER WAY THAT YOU'LL SEE THIS PRESENTED FAIRLY OFTEN.
AND THIS IS A TERRIBLE SLIDE, AND I'M VERY AWARE OF THAT.
THIS IS GOING TO BE BY FUNCTION.
THESE ARE GOING TO BE THOSE TEA MANDATED CATEGORIES THAT WE HAVE TO REPORT ON.
YOU CAN SEE A MUCH BETTER BREAKDOWN OF THIS.
THERE'S A LIST OF THEM ON PAGE 96.
AND THE DETAILS ARE PAGE 64 THROUGH 95 IF ANYBODY'S FOLLOWING ALONG.
[00:15:01]
THESE ARE GOING TO BE THOSE ADDITIONAL ASKS THAT THE PRINCIPALS WENT BACK TO THEIR STAFFS AND SAID IF WE HAD THE OPTION, IF THERE WAS AVAILABLE EXTRA DOLLARS, WHAT ARE THE THINGS THAT WE NEED TO BE ASKING AND AT LEAST NEED TO BE TALKING ABOUT WITH THE BOARD? WHENEVER THESE REQUESTS WERE PRESENTED, THEY TOTALED JUST UNDER $400,000 AND THEY NATURALLY BROKE INTO FOUR CATEGORIES, THE FIRST BEING PROGRAMMATIC REQUESTS.IT'S AN EXPANSION OF PSAT TESTING.
AND JUST AGAIN, PROGRAMMATICALLY, WHAT ARE WE LOOKING AT DOING AND MAKING THAT DECLARATION THAT WE ARE COMMITTED TO THE IB PROGRAM? WHENEVER IT COMES TO THE SECOND CATEGORY TECHNOLOGY.
THE BULK OF THAT IS FOR SECURITY CAMERAS OVER AT THE ACADEMY.
WE BELIEVE THAT THERE COULD BE AN OPTIONAL FUNDING MECHANISM THROUGH REAPPROPRIATION OF THE SAFE GRANT THAT WE HAD TALKED ABOUT SEVERAL MONTHS AGO, BUT THAT WOULD HAVE TO COME FROM COUNCIL TO DIRECT US TO CHANGE WHAT THE ORIGINAL USAGE THAT WE HAD EARMARKED WOULD BE.
AND THEN TRAVEL TRAINING REQUESTS.
WHAT DOES IT MEAN FOR TRAVEL AND TRAINING? WHO IS REQUIRED? WHAT KIND OF POLICIES WOULD THE BOARD LIKE TO SEE PUT IN PLACE? ARE THERE EXPECTATIONS THAT THE GOVERNING BODY HAS AS FAR AS WHAT WE'RE DOING AND HOW WE NEED TO DO IT? FOR A LOT OF THOSE, I WILL SAY IT IS MORE RESPONSIVE TO RISING INCREASE IN COSTS TO DO THE REQUIRED TRAVEL FOR CERTIFICATIONS AND LICENSES OVER ON CAMPUS. AND THEN THE LAST OPTION ON HERE IS THE PERSONNEL REQUESTS.
BUT THERE ARE TWO AND A HALF FTES THAT ARE BEING REQUESTED FOR THE NEXT YEAR.
I'M ALSO AWARE THAT WE ARE APPROVING THE HEAD OF SCHOOL CONTRACT THIS EVENING, AND I WANT TO MAKE IT CLEAR THAT ANY OF THESE SLAS THAT WE'RE TALKING ABOUT TONIGHT, BECAUSE THIS IS A WORK SESSION ITEM, WE ARE NOT VOTING ON THESE.
WE DO HAVE THE OPTION TO HOLD OFF ON DOING ANY OF THE APPROVAL OF THESE, EVEN INTO NEXT FISCAL YEAR THROUGH A BUDGET AMENDMENT IF THE BOARD WAS MORE COMFORTABLE WAITING UNTIL DOCTOR RITCHIE GOT HERE TO HAVE THOSE CONVERSATIONS.
AND THEN THE LAST BULLET ON THIS SLIDE I WANTED TO POINT OUT ARE THE TOWN REQUESTS.
WE THOUGHT IT WAS PRUDENT TO GO AHEAD AND START PUSHING THAT OUT TO Y'ALL, BECAUSE WHENEVER WE'RE TALKING ABOUT AVAILABLE RESOURCES, YOU'LL RECALL I JUST MENTIONED THAT THE TOWN DOES DO A DIRECT FUNDING TO MAKE THE ACADEMY WHOLE EACH YEAR.
SO THIS WOULD JUST BE ADDITIONAL DOLLARS, THE $400,000 OVER AT THE ACADEMY PLUS 1.6.
WE'RE HAVING THE FIRST DISCUSSION TODAY.
THE NEXT TIME THAT Y'ALL WILL SEE ANY KIND OF UPDATE WOULD BE IF WE GET ANY FEEDBACK FROM TODAY, WE'LL PUSH OUT UPDATED DOCUMENTS TO BOTH THE BOARD AND WE WILL PUBLISH THEM ONLINE FOR PUBLIC INSPECTION.
BUT LATER ON ON TODAY'S AGENDA, WE ARE LOOKING AT ADJUSTING THE CALENDAR FOR COUNCIL MEETINGS.
SO THAT WOULD FLOAT FROM THE 17TH TO THE NEXT DAY ON THE 18TH.
BUT ALL OF THOSE SAME THINGS WOULD HAPPEN.
WE WOULD HAVE THE PUBLIC HEARING.
IT'S LEGALLY REQUIRED THAT WE ADOPT A BUDGET PRIOR TO THE END OF THE FISCAL YEAR.
AGAIN, THIS IS A MUCH SHORTENED YEAR.
THOSE ARE OUR DROP DEAD DATES YES, SIR. HAS DR.
RITCHIE, SEEN ANY OF THIS YET? IF YOU HAD ANY DISCUSSIONS, SHE HAS HER FEEDBACK WAS IT WAS ONE OF THE MORE DETAILED BUDGET PROPOSALS SHE'S EVER SEEN.
GREAT JOB. SO THAT'S ALL THEM.
[INAUDIBLE] AS MUCH TIME AS WE CAN GIVE HER.
AND MAYOR AND COUNCIL, AS WE SAID BEFORE, AS CASEY HAD STATED EARLIER, WE ARE LOOKING AT THE CALENDAR LATER ON IN THIS MEETING AND STAFF IS SUGGESTING THAT WE HAVE TWO MEETINGS IN JUNE INSTEAD OF THAT ONE.
BUT WE WOULD NOT DO ANY VOTING OR HAVE THE PUBLIC HEARINGS UNTIL THAT SECOND MEETING IN JUNE.
[00:20:03]
WE HAVE THE AGENDA ITEM THAT'S GOING TO BE UP TO COUNCIL.THAT'S CORRECT. WHAT THEY. THAT'S CORRECT.
YES, SIR. AND THIS BUDGET CALENDAR, JUST TO BE CLEAR, THIS IS JUST FOR THE ACADEMY, RIGHT? CORRECT. BUT YOU'RE JUST INTRODUCING THE TOWN SLAS IS JUST FOR CONTEXT.
YES. IN CASE I SHOULD KNOW THIS ARE THERE PERFORMANCE INDICATORS WITH OTHER SCHOOLS, LIKE WHAT OUR EXPENSE BASE IS COMPARED TO OTHERS, LIKE INSTRUCTIONAL.
ARETHERE METRICS OUT THERE ON HOW OTHER SCHOOLS ARE RUN, AND IF SO, HOW DO WE COMPARE? SO USUALLY THEY LOOK AT IT BY OBJECT AND NOT THE FUNCTION.
BUT WE CAN CONFIRM THAT FOR YOU.
I MEAN, I WOULD ASSUME THERE'S GROUPS OUT THERE THAT HAVE THAT, THAT GIVE US SOME SORT OF PATH.
CORRECT. AND THEN JUST MAKING THESE SERVICE LEVEL ADJUSTMENTS.
WHEN THE STAFF MEMBERS PUT FORWARD THEIR BUDGET PROPOSALS AND THEY SUBMIT IT THROUGH THEIR PROCESS HOW IS THAT BEING SORT OF WHAT'S THE PUSHBACK. IS SOMEONE SAYING, HEY, I REALLY NEED THIS? WHO'S ACTUALLY AUDITING WHETHER THAT'S REALLY A NECESSITY A NICE TO HAVE.
BUT HOW ARE WE CONSTANTLY REFINING THAT MODEL TO MAKE SURE THERE'S, YOU KNOW, NO EXCESSIVE WASTAGE, FOR EXAMPLE? SO AS I SAID, THIS WAS REALLY THE FIRST YEAR THAT THE ACADEMY HAS EVER PUT TOGETHER A LINE ITEM BUDGET ON THE DETAIL LEVEL THAT IT DID, AND THAT WAS BORN OUT OF WEEKLY MEETINGS THAT WENT THROUGH FEBRUARY, MARCH AND INTO APRIL WITH ALL OF THE PRINCIPALS AND WITH FINANCE STAFF TO SIT DOWN AND GO THROUGH LINE, ITEM BY LINE ITEM AND LOOK AT THINGS THAT WERE OVER OR UNDER AND HAVE THEM REALLY REEVALUATE WHERE THE DOLLARS NEEDED TO BE.
IF YOU LOOK AT SOME OF THESE CATEGORIES, YOU'LL SEE SOME MIGHT BE HIGHER, SOME MIGHT BE LOWER, RIGHT? THAT HAS TO DO WITH ALL THE DUE DILIGENCE THAT WAS PERFORMED IN THE LATE WINTER, EARLY SPRING.
FROM JUST LOOKING AT THIS CALENDAR, JUST SO WE'RE ALL CLEAR FROM A PRACTICAL PERSPECTIVE, WHEN ARE WE GOING TO HAVE AN OPPORTUNITY TO SIT AND ACTUALLY TALK AGAIN ABOUT THE SPECIFIC BUDGET ITEMS? AND I THINK IN PARTICULAR YOU KNOW, JUST HAVING A LITTLE BIT OF A DEEPER UNDERSTANDING OF THE BASELINE WOULD BE HELPFUL.
BUT THE SLA LIST IS I MEAN, IT'S NOT VERY LONG.
LIKE YOU SAID, IT'S ONLY BROKEN DOWN TO FOUR CATEGORIES.
AND SO I THINK AT SOME POINT IT'D BE REALLY HELPFUL FOR THE COUNCIL JUST TO GET A BRIEF RUN THROUGH ON THESE REQUESTS, JUST UNDERSTAND WHY THEY'RE BEING ASKED FOR AND WHAT'S THE BENEFIT TO THEM.
AND I THINK WE COULD PROBABLY GET THROUGH IT QUITE QUICKLY THAT WAY.
PERFECT. CAYCE, THANKS FOR PROVIDING IT.
YOU DID PROVIDE A DETAILED LINE ITEM BUDGET, WHICH WE LOOKED AT.
AND TO COUNCILMAN QUINN'S COMMENTS JUST TO ADD, THERE ARE A LOT OF LINE ITEMS WHERE WE HAVE A YEAR TO DATE ESTIMATE ALREADY, OR IT'S PROBABLY ACTUALS FORECAST THE BALANCE OF THE FISCAL YEAR.
THERE'S A LOT OF AREAS WHERE WE'VE JUST GONE 2 OR 3 TIMES THAT YEAR TO DATE, ACTUAL IN THE BUDGET.
SO I FEEL LIKE IT'S SORT OF A PLUG NUMBER.
I'D LOVE TO SEE YOU COME BACK TO YOUR ACTUALS ON THE AREAS WHERE YOU CAN WE CAN CREATE SOME HEADROOM FOR OTHER AREAS OF NEED, RATHER THAN JUST A TAKING IT UP TO A NUMBER THAT WE HAVEN'T ACTUALLY SPENT OUR YEAR.
DOES THAT MAKE SENSE? IT DOES.
AND THAT WAS PART OF OUR PROCESS.
BUT PART OF WHAT WE ASKED THE PRINCIPALS TO DO IS LOOK AT THOSE SPECIFIC LINE ITEMS WHENEVER IT WAS WAY UNDER BUDGET OR WAY OVER BUDGET AND SAY, WAS THAT OVER BUDGET BECAUSE OF A ONE TIME EXPENDITURE, DO WE NEED TO ADJUST THAT OR THE OPPOSITE BEING TRUE? OKAY. AND I'M LOOKING AT THE JUST FOR CLARIFICATION, LOOK AT THE YEAR TO DATE ACTUAL, WHICH I DON'T KNOW IF IT GOES MAYBE GOES THROUGH APRIL WHENEVER YOU LAST CLOSED.
I'LL CERTAINLY BE THAT IN OUR NEXT WORKSHOP.
OKAY. ABSOLUTELY. WE WILL PUT TOGETHER VARIANCE TESTING ANALYSIS FOR YOU.
THAT'S PERFECT. THANK YOU. JUST ONE MORE ITEM.
CAN WE JUST RUN THE SCENARIO ANALYSIS ON THAT.
AND JUST AGAIN, TO THE MAYOR'S POINT.
AND SO. JUST HOW WE COMPARE TO WE JUST WANT TO MAKE SURE WE'RE IN THE RIGHT PLACE.
KELLER WE DO KNOW IS NOT OFFERING ANY RAISES.
[00:25:06]
WE DID HEAR TODAY THAT CARROLL IS LOOKING AT A POSSIBLE 3%, AND THAT NORTHWEST ISD IS CONSIDERING A 2%.AND THEN JUST FOR EVERYONE'S INFORMATION, 1%, INCLUDING ABOUT A 20% BENEFIT SWING WOULD EQUATE TO ABOUT $90,000. OKAY.
AND DAVID, I KNOW WE'VE TALKED ABOUT THIS A COUPLE OF YEARS.
WHERE I HOPE TO GET ON THIS BUDGET PROCESS.
COME FROM THAT WE UNDERSTAND OUR BASELINE.
WE'VE DONE THE WORK OVER A COUPLE OF YEARS.
BOTTOMS UP BUDGET CONVERSATIONS I WANT TO HAVE GOING FORWARD.
WHY? WE'RE NOT QUITE THERE YET.
I THINK THIS YEAR WAS A HUGE STEP FORWARD.
ANY OTHER QUESTIONS FROM COUNCIL OR.
NO, BUT SINCERELY, CAYCE. THERE'S A LOT OF WORK AND THANKS FOR THANKS FOR DOING IT.
APPRECIATE IT. THANK YOU TO YOUR STAFF.
OKAY. WE'RE GOING TO CLOSE OUT THE WORK SESSION AND OPEN THE REGULAR MEETING.
[E. REGULAR MEETING – CALL TO ORDER]
I DO WANT TO KIND OF TRADITIONALLY, IF ANY OF THE NEW ELECTED OFFICIALS WOULD LIKE TO MAKE A COMMENT, I'LL OPEN IT UP TO THE FLOOR.[Additional Item]
START WITH YOU. I JUST WANTED TO SAY THANK YOU FOR THE OPPORTUNITY TO SERVE.I'M REALLY EXCITED TO BE PART OF THE COUNCIL.
SO I'M HAPPY TO BE HERE TO SERVE.
YOU KNOW, I'VE HAD THE HONOR OF WORKING WITH KIM NOW FOR TWO YEARS.
AND SO LOOKING FORWARD TO CONTINUING TO DO SO.
AND I REALLY FEEL LIKE WE'RE GOING TO ENTER INTO A POSITIVE PHASE HERE WITH THE COUNCIL.
SO I THINK THERE'S A LOT OF GOOD THINGS TO COME.
I'D ECHO THE COMMENTS MADE AND THANK YOU FOR THE SUPPORT OF THE TOWN THAT CAME OUT AND VOTED.
WE OBVIOUSLY HAD A STRONG TURNOUT AND IT'S MUCH APPRECIATED.
AND FOLKS WORKED HARD TO BE INVOLVED IN OUR OWN TOWN'S GOVERNANCE.
THAT'S AN HONOR TO BE ON THE OTHER END OF THAT AND RECEIVE THE HONOR TO SERVE YOU ALL.
EXCELLENT. WELL, WE HAVE PLENTY TO DO.
I JUST WANT TO KIND OF STEP BACK FOR A MINUTE.
I WANT TO MAKE THESE COMMENTS TO OUR COUNCIL, OUR RESIDENTS, OUR STAFF AND OUR STUDENTS.
AND I WOULD REALLY LIKE TODAY TO BE TO MARK A NEW BEGINNING.
I REALLY WANT US TO LOOK FORWARD AND GET THE POLITICS OF THE PAST BEHIND US.
I AM REALLY EXCITED, QUALIFIED AND PREPARED TO BE YOUR MAYOR AND PRESIDENT OF THE BOARD OF TRUSTEES.
WE'RE GOING TO GOVERN HOW OUR LAWS WERE ESTABLISHED BACK IN 1956.
WE ARE A COUNCIL MANAGER FORM OF GOVERNMENT.
OUR TOWN MANAGER, WADE CARROLL, IS THE CEO OF OUR TOWN.
DOCTOR KELLY RITCHIE IS THE HEAD OF OUR SCHOOL.
THEY BOTH REPORT INTO THE BOARD/COUNCIL.
THE ELECTED FIVE COUNCIL PEOPLE ARE YOUR GOVERNING BODY.
THE MAYOR PRESIDES OVER MEETINGS, SETS THE AGENDA AND PERFORMS CEREMONIAL DUTIES.
THE MAYOR ONLY VOTES IF THERE'S A TIE, WHICH IS VERY RARE.
WE'RE ALSO GOING TO TAKE SOME OF THE NOISE OUT OF THESE POLITICALLY MOTIVATED ISSUES.
WE'RE GOING TO TELL YOU, HERE'S WHAT YOUR ELECTED OFFICIALS WANT TO DO.
EVERY MEETING WE'LL TALK ABOUT HERE'S WHAT WE'VE DONE.
AND I DON'T THINK WE'VE DONE A GOOD JOB, GOOD ENOUGH JOB SEEKING YOUR INPUT ON THESE ISSUES.
MY FIRST PLUG, WE'RE GOING TO DO THE TOWN SURVEY WE HAVEN'T DONE IN A COUPLE OF YEARS.
BASED ON THE COUNCIL'S DECISIONS.
AND I EXPECT OUR RESIDENTS TO HOLD US ALL ACCOUNTABLE TO THAT STANDARD.
I WILL ASK FOR NEW ORDINANCES TO PROTECT THE TOWN AND SCHOOL.
[00:30:09]
ELECTION AND 30 DAYS AFTER.AND STRICT RULES AROUND THE CANVASS PROCESS.
I WILL PROPOSE TO THIS COUNCIL.
WE HAVE TWO MEETINGS A MONTH, ONE MEETING FOR TOWN ISSUES AND THE OTHER FOR SCHOOL ISSUES.
I EXPECT ALL COUNCIL MEMBERS TO BE PREPARED, READ THE DOCUMENTS, READ THE DOCUMENTS PROVIDED AND ASK AS MANY QUESTIONS IN ADVANCE SO WE CAN HAVE AN INFORMED AND EFFICIENT MEETING. WADE CARROLL WILL REACH OUT TO YOU BEFORE ANY AGENDA IS PUT TOGETHER, AND ONCE IT'S PUT TOGETHER, HE'LL SPEND WHATEVER TIME ASKING, ANSWERING YOUR QUESTIONS BEFORE WE COME INTO COUNCIL MEETING.
KELLY RITCHIE, THAT WE WILL APPROVE LATER TONIGHT.
SO I DO THANK ALL THE RESIDENTS FOR WHO CAME OUT AND VOTED AND SUPPORTED.
IT'S A BIG DEAL. SO THANK YOU VERY MUCH.
OKAY. DO WE HAVE ANY CITIZEN PARENT COMMENTS? I HAVE A LOT OF ATTENDANTS HERE, I APPRECIATE IT.
AGENDA ITEM G ITEMS COMMUNITY INTEREST MR.
[G. ITEMS OF COMMUNITY INTEREST]
SASSER. GOOD EVENING, MAYOR AND COUNCIL.FOR THE INTEREST OF TIME BUT I WILL EMAIL EACH OF YOU GUYS A LIST OF WHAT I'M GOING TO READ HERE.
THE MYP AWARDS ARE FOR GRADES SIX AND EIGHT ARE GOING TO HAPPEN ON TUESDAY, MAY 28TH AT 9 A.M.
MYP AWARDS FOR GRADES NINE AND TEN AT 1:01 P.M.
THE BACCALAUREATE CLAP OUT IS GOING TO BE WEDNESDAY, MAY 29TH AT 8 A.M.
THE SENIOR AWARDS IN BRICK LANE WILL HAPPEN WEDNESDAY, MAY 29TH AT 9 A.M.
AGAIN. AND THAT'S ANOTHER EMOTIONAL TIME WHERE THE SENIORS ARE ABLE TO BE CELEBRATED BY LAYING THE BRICKS ALONG THE WALKWAY TO COMMEMORATE THEIR HARD WORK OVER THE LAST FEW YEARS.
JUNIOR AWARDS. WEDNESDAY, MAY 29TH AT 1 P.M..
GRADE FIVE GRADUATION CEREMONY.
AND THEN WE'VE GOT THE SENIOR BANQUET.
I'VE SENT SENT YOU GUYS INVITES.
SO IF YOU COULD LET ME KNOW AS QUICKLY AS POSSIBLE.
THAT WOULD BE GREAT. AND THAT'S ALWAYS A NICE EVENT AS WELL.
WESTLAKE ACADEMY GRADUATION, JUNE 1ST, SATURDAY, 2 P.M.
AT THE HURST CONFERENCE CENTER.
THOSE INVITES HAVE BEEN SENT OUT AS WELL.
SO IF YOU HAVE ANY QUESTIONS, PLEASE LET ME KNOW FOR THAT.
THOSE ARE YOUR ITEMS OF COMMUNITY INTEREST.
THANKS, JOHN. I DO WANT TO MENTION SOMETHING.
WE HAVE NOT HAD A REAL GOOD TRACK RECORD.
SO IT'S MY FIRST DAY ON THE JOB, SO I'M MISSING SOME THINGS, SO JUST KIND OF BEAR WITH ME.
IS THERE ANY ADJUSTMENT TO THE AGENDA THAT WE NEED?
[H. CONSENT AGENDA]
YEAH. MAYOR, I'D LIKE TO MAKE A MOTION THAT WE TABLE TWO ITEMS AND I CAN SEPARATE THE MOTION.FIRST ITEM H3 AND OTHER IS OUT OF EXECUTIVE SESSION, ITEM K TWO.
SO I'M HAPPY TO SEPARATE THAT MOTION.
BUT OTHERWISE I'D MAKE A MOTION THAT WE TABLE ITEM [INAUDIBLE].
AND THERE'S A MOTION TO TABLE H 3 WA RESOLUTION 24-12.
IN THE AMOUNT OF $29,146 FOR WESTLAKE ACADEMY GRADES K THROUGH FIVE RESOURCES.
DO I HAVE A SECOND. BEFORE WE TABLE IT? I'D REALLY LIKE TO HEAR THE ITEM.
OKAY. WOULD YOU IT SERVE US BETTER IF WE SEPARATE THOSE ITEMS?
[00:35:03]
WE CAN PULL ANYTHING YOU WANT TO DISCUSS.AND THEN WE CAN HAVE IT PRESENTED.
YEAH. LET ME GO AHEAD AND LET'S GET THROUGH THE LET'S GET THE SECOND ITEM OF THE FIRST ONE.
THERE'S BEEN A MOTION TO TABLE K-2 SECTION 551.074 A1 PERSONNEL MATTERS CONSIDERATION OF EMPLOYMENT GRIEVANCE RELATED TO SELECTION OF ATHLETIC DIRECTOR.
DO I HAVE A SECOND? YEAH, AS LONG AS I'LL SECOND THE MOTION.
AS LONG AS WE CAN DISCUSS IT STILL IN EXECUTIVE SESSION.
I JUST NEED TO ASK SOME QUESTIONS OF LEGAL COUNSEL.
YEAH. I'LL SECOND. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION CARRIES.
OKAY, SO FOR H3, WE'LL JUST KEEP IT IN THE REGULAR AGENDA.
WELL. MOVING ON TO THE CONSENT AGENDA.
ANY OTHER ITEMS WE WANT TO TALK ABOUT? THE ONLY ONES I WANT TO POINT OUT IS H 1.
IT SHOULD BE A CONTRACTOR AGREEMENT.
SO WE JUST NEED TO CLARIFY THAT BEFORE WE HAVE IT SIGNED.
AND THEN I THINK THE ONLY OTHER ITEM WAS I THINK IT'S H10.
THE ECONOMIC DEVELOP, THERE'S STILL DISCREPANCIES BETWEEN 60 VERSUS 100 DAYS.
THAT JUST NEEDS TO BE CLEANED UP BEFORE WE SIGN THAT.
AND I WOULD ASK THAT WE PULL OUT H 11 TO DISCUSS AS WELL.
SO WE'RE GOING TO PULL OUT H 1, H 3, H 10 AND H 11.
AND I JUST WANT TO MAKE SURE WE'RE ALL ON THE SAME PAGE WITH WHERE THE MONEY HAS BEEN SPENT.
JUST FOR THE RECORD, WE ARE GOING TO PULL OUT H 1, H 3, H 8, H 10 AND 11.
CORRECT. THEN I'D LIKE TO GET A MOTION TO APPROVE THE OTHER CONSENT AGENDA ITEMS. SO WHICH ONES ARE WE APPROVING? JUST FOR. H2 H4 H5 H6 H7 H9 ARE THE ONES WE DIDN'T PULL OUT.
GET A MOTION. OKAY, I'LL MAKE A MOTION.
CAN I GET A SECOND? I'LL SECOND.
ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION CARRIES. OKAY.
CONSENT AGENDA. RESOLUTION 24-26.
[H.1. RES 24-26 Consider approving Resolution 24-26 ratifying an Independent Contractor Agreement for the position of Interim Town Secretary and appointing the Interim Town Secretary. (Wade Carroll, Town Manager)]
CONSIDER APPROVING RESOLUTION 24-26.THIS POSITION IS REQUIRED BY LAW FOR US TO HAVE THE INTERIM OR TO HAVE A TOWN SECRETARY POSITION.
IN AMY'S LEAVING, THAT POSITION WAS LEFT OPEN.
WE LOOKED AT A COUPLE OF DIFFERENT OPTIONS TO FILL THE POSITION, AND DIANA BUCHANAN CAME TO US.
ONE QUESTION WADE. SO WHO WILL DIANA REPORT TO? CURRENTLY, THE ORDINANCE ARE SET WHERE SHE REPORTS TO THE BOARD.
OKAY. HOW DO YOU WANT TO BRING THIS.
HAVE ANY QUESTIONS? NO, IT'S JUST THE WORDING OF THE RESOLUTION WAS MY ONLY ISSUE BECAUSE IT JUST REFERENCES WE'RE APPROVING AN INDEPENDENT EMPLOYMENT CONTRACT, BUT SHE SHOULD BE A CONTRACTOR.
DO WE NEED TO MAKE THOSE ADJUSTMENTS? WE CAN MAKE THOSE ADJUSTMENTS.
YES. SO Y'ALL WOULD LIKE TO APPROVE IT WITH THAT AMENDMENT.
BASED ON THAT, WITH THAT AMENDMENT, CAN I GET A MOTION TO APPROVE? READ IT AGAIN H 1 RESOLUTION WITH THE AMENDMENT SO MOVED.
ALL IN FAVOR? AYE, AYE. OPPOSED.
[H.3. WA RES 24-12 Consider approving WA Resolution 24-12 authorizing the expenditure of funds to Accelerate Learning Inc. in the amount of $29,146.00 for Westlake Academy grades K-5 science resources (Marlene Rutledge, Academic Finance Manager)]
THAT ARE APPROVING, LIKE WESTLAKE ACADEMY RESOLUTION [INAUDIBLE] AUTHORIZING THE EXPENDITURE OF FUNDS TO ACCELERATE LEARNING IN GRADES K THROUGH FIVE.MARLENE. AND MAYOR, IF YOU DON'T MIND.
I KNOW MARLENE'S NAME IS NEXT TO THAT, BUT I WOULD PROPOSE THAT WE PULL UP ONE OF THE SCHOOL STAFF THAT WOULD ACTUALLY BE REQUESTING THIS PURCHASE THAT CAN SPEAK MORE CLEARLY TO THE ITEM, IF AT ALL POSSIBLE.
OKAY, ROD, WOULD THAT BE YOU OR WOULD THAT BE SOMEONE ELSE? YOU KNOW? OKAY.
YES. IS THAT RIGHT? ACCELERATED LEARNING? YES. THESE ARE MATH AND SCIENCE RESOURCES FOR KINDERGARTEN.
[00:40:03]
RIGHT ONE RIGHT THROUGH TO GRADE FIVE.SO WE'VE USED THESE RESOURCES BEFORE.
SO IT EXTENDS OVER TO THE STEM LAB.
SO WE'VE GOT A REALLY NICE PACKAGE AND IT GOES FROM 2024 TO 2028.
SO IT'S ALL CURRICULUM, RESOURCES AND CONSUMABLES.
THANK YOU, DOCTOR HARDING. A QUESTION I'D HAVE WOULD IT BE ARE THERE CREDIBLE ALTERNATIVES, AND WOULD IT BE APPROPRIATE FOR DOCTOR RITCHIE, YOU TO OPINE, TOGETHER ON THIS ITEM? WELL, WE WERE ASKED AT THE FINANCE MEETINGS WHAT WORKS BEST FOR US.
AND THIS IS A PROVEN PRODUCT THAT'S WORKED REALLY WELL FOR US IN THE SCIENCE AND MATH TOGETHER.
BUT I HAVE NO PROBLEM IN DISCUSSING THIS WITH DOCTOR RITCHIE.
IT DOES SOUND LIKE IT'S A FOUR YEAR COMMITMENT THAT I HEAR THAT, RIGHT? YES. AND HOW LONG HAVE WE BEEN USING THIS FOR SO FAR? WELL, ARE YOU ASKING ME A NUMBER OF YEARS? YES. I THINK MAYBE FIVE YEARS.
AND IS THIS ALREADY INCLUDED THEN IN THE BASELINE BUDGET? I'M NOT SURE ABOUT THAT.[INAUDIBLE] THE IMA FUNDS.
WHERE I THINK, DOCTOR HARDING, WE SHARE YOUR COMMITMENT TO STEM.
I WOULD JUST MAKE A MOTION THAT WE TABLE THIS ITEM UNTIL SHE HAS HAD A CHANCE TO REVIEW IT.
FINE. YES. DOES THAT CAUSED US ANY ISSUES TABLING IT FOR A MONTH? NO, I DON'T THINK SO.
NO. THERE'S A MOTION TO TABLE WA RESOLUTION 24-12.
DO I HAVE A SECOND? A SECOND? SORRY, MAYOR, BECAUSE WE HAVE THE LOCATION NOW, SO IT WON'T.
WE HAVE THE VACATION A COUPLE OF MONTHS.
YES. SO IT WON'T BE AFFECTING THE CHILDREN AT ALL? IT WON'T BE AN ISSUE.
I DON'T THINK IT'S AN ISSUE. NO.
OKAY. THANK YOU, MR. ROD HARDING. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? YEAH. I'M OPPOSED.
ALL RIGHT. NEXT. H 8 RESOLUTION 24-30.
[H.8. RES 24-30 Consider and act regarding Resolution 24-30 to ratify purchases made over $20,000 (Cayce Lay Lamas, Finance Director)]
CONSIDER AN ACT.REGARDING RESOLUTION 24-30 TO RATIFY PURCHASES MADE OVER $25,000.
FOR THOSE NEW TO THE BOARD, WHAT WE HAD DONE LAST FALL WAS TO LOWER THE SPENDING AUTHORITY OF THE TOWN MANAGER AND THE HEAD OF SCHOOL FROM THE STATE PRESCRIBED $50,000 DOWN TO $20,000.
ALL DOLLARS BEING SPENT OVER THAT AMOUNT HAD TO COME BEFORE THE BOARD.
ALL THE PURCHASES LISTED WITHIN THAT LIST FOR BOTH THE ACADEMY AND THE TOWN WERE APPROVED EITHER VIA BUDGET OR WERE ACTUALLY APPROVED IN AN OPEN SESSION, WITH THE EXCEPTIONS BEING PASS THROUGH ITEMS THAT WERE LEGALLY BOUND TO DO SPECIFICALLY PAYROLL TAXES, ANY PENSION CONTRIBUTIONS, AND ANY REMITTANCES TO THE STATE SPECIFICALLY FOR THE COMPTROLLER FOR FINES.
WHAT ARE WE RATIFYING? ALL PURCHASES HAVE ALREADY BEEN MADE.
IS THIS TO RATIFY GOING FORWARD JUST TO REITERATE WHAT'S IN PLACE? YES. OKAY.
AND JUST HELP ME UNDERSTAND WHY, IF IT'S IN PLACE, ARE WE TALKING ABOUT IT AGAIN? WHY DID IT COME BACK ON HERE? WITH THE INCONSISTENT MEETINGS OVER THE PAST COUPLE OF MONTHS.
I'M CERTAINLY IN FAVOR OF THIS.
YEAH. AND JUST TO RECONFIRM, EVERYTHING WAS EITHER BUDGETED OR APPROVED.
CORRECT. RIGHT PUT THIS IN PLACE.
OKAY. CAN I GET A MOTION TO APPROVE RESOLUTION 24-30? YEAH, I'LL MAKE A MOTION.
CAN I GET A SECOND? SECOND? ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION CARRIES. THANKS, CAYCE.
[Items H.10. & H.11. ]
[00:45:03]
H.10 24-089.WADE. MAYOR AND COUNCIL THIS WAS BROUGHT FORTH ON THE APRIL 1ST AGENDA.
AND I WAS SUPPOSED TO GO OUT AND SPEAK WITH BOTH GRANADA AND ACTUALLY WITH H 11 WITH A VAQUERO AND QUAIL HOLLOW ON THEIR LANDSCAPING AGREEMENTS.
H 11 IS FOR THE MEDIAN ONLY, AND H TEN IS FOR THE LINEAR PARK BETWEEN SOLANO DRIVE AND DOVE THAT BORDERS DAVIS LANE. THE ORIGINAL CONTRACT THAT I SENT OVER TO GRANADA TO, TO LOOK AT FOR APPROVAL, WAS ACTUALLY FOR US TO PAY 100% OF THE COSTS ASSOCIATED WITH THAT.
SINCE THEN, I WENT BACK AND LOOKED AT, THANKS TO MR. QUINT FOR POINTING THAT OUT TO ME, AND WENT BACK AND LOOKED AT THE DISCUSSION ON THAT NIGHT.
THAT DISCUSSION THAT NIGHT ACTUALLY SUGGESTED A 60% WAS THE MOTION 60% OF THE TOTAL.
I REACHED OUT TO TODD [INAUDIBLE], I BELIEVE.
IS THAT CORRECT? TODD IS HERE.
[LAUGHTER] I BUTCHERED THAT I'M SORRY TODD.
I REACHED OUT TO TODD, AND HE SAID HE'S FINE WITH THE 60% AT THIS TIME.
IF WE WANTED TO UP THAT AT ANY LATER TIME, WE CAN DO THAT AS WELL.
BUT SO THE CONTRACT IS IS READY TO BE APPROVED.
ORIGINALLY WE SAID 60 DAYS, AND WHEN WE FOUND OUT THE TYPE OF LAND TRANSFER THAT THEY WERE GOING TO HAVE TO MAKE TO GET IT TO THE TOWN, I WANTED TO GIVE THEM A LITTLE EXTRA TIME. SO WE WANTED TO PUSH IT TO 100 DAYS.
I MISUNDERSTOOD SOMETHING HERE.
WE'RE GOING TO PAY 60% ONCE IT'S TRANSFERRED ALL TO THE TOWN, BECAUSE WE CAN'T SPEND MONEY.
WE CAN'T SPEND PUBLIC FUNDS ON OTHER PROPERTY RIGHT.
THAT'S CORRECT. SO IN THIS MOTION IS TO SUSPEND.
ONCE THEY TRANSFER IT, WE'LL TAKE UP 60% OF THAT COST.
TODD IS THAT? MY MEMORY COULD BE WRONG, WADE BUT I THOUGHT THERE WAS A AND WE MAY HAVE BEEN AN ERROR TO DO SO.
I THOUGHT IT WAS 60% UNTIL THE LANDS WERE.
THAT'S WHAT I THOUGHT. NEEDED AND THEN IT WAS 100%.
THAT'S WHAT I THOUGHT IT WAS AS WELL.
BUT WHEN YOU GO BACK AND ACTUALLY LISTEN TO THE MOTION ON TAPE, THE MOTION WAS FOR 60%.
AND I BELIEVE MR. QUINT MADE THE MOTION AFTER THE LAND WAS DEEDED.
AFTER THE LAND. YES, SIR. YEAH.
SO LET ME JUST MAKE A SUGGESTION, AND I WANT TO MAKE SURE AND, WADE, KEEP ME HONEST.
I WANT TO TALK ABOUT THIS HOLISTICALLY.
AND WE'RE GOING TO HAVE TO FIGURE OUT.
AND I THINK THIS PART, WE ALREADY KNOW HOW WE'RE GOING TO FUND IT.
AND THEN THE OTHER PART ON H.1, BUT I WANT TO MAKE SURE ALL OF OUR RESIDENTS UNDERSTAND THAT WE'RE GOING TO LOOK AT ACROSS THE TOWN, ANY MORE PIECES OF LAND LIKE THIS THAT HAVE PUBLIC FACING.
WE NEED TO LOOK AT AND BE FAIR TO EVERY NEIGHBOR.
THAT'S WHAT I WANT TO MAKE SURE WE DO.
WE CAN LOOK TOWARDS THAT IN THE FUTURE.
THE QUESTION FOR TONIGHT WOULD BE FOR THESE TWO ITEMS. AND I WILL SAY WHEN I WAS LOOKING THROUGH THE BUDGET WITH CAYCE THROUGH EFFICIENCIES, WE DID COME UP WITH ENOUGH OF THE CASH THAT NECESSARY TO OFFSET THESE COSTS TO TAKE CARE OF THAT LINEAR PARK AT 100%, IF THAT'S THE COUNCIL'S WISH.
YEAH. WHAT I'M STRUGGLING WITH I MEAN, I THINK WHAT WE MAYBE ARE FACED WITH IS AN ITEM WHERE WE ARE DEEDED THE LAND ENTIRELY TO THE TOWN YET GRANADA OR VAQUERO OR OR QUAIL HOLLOW HOMEOWNERS ARE PAYING FOR SOME OF THE MAINTENANCE OF TOWN LAND.
YES, SIR. FOR ME, I'M NOT SURE HOW OR.
WHY CAN'T WE MAKE A NEW MOTION THAT ONCE IT'S DEEDED, WE'LL COVER 100% OF IT? YES, SIR. UP TO YOU ALL.
YEAH. I'M OKAY WITH THE CONCEPT, I THINK, YOU KNOW, TO THE MAYOR'S POINT.
I THINK ALL OF THAT MAKES TREMENDOUS SENSE.
I THINK THE COUNTERARGUMENT THAT'S BEEN RAISED SINCE THE BEGINNING IS WHAT IS THE PRECEDENT WE'RE GOING TO SET BY DOING THIS? CONCEPTUALLY, I HAVE NO ISSUE WITH STRIKING THESE ECONOMIC AGREEMENTS.
I THINK THEY'RE GOOD PARTNERSHIPS.
I THINK THEY BENEFIT EVERYBODY.
[00:50:01]
UP, YOU KNOW, THE ANNUAL BUDGET TO MAKE SURE EVERYONE IS TREATED AS THEY SEE FAIRLY.BUT LET'S I WOULD JUST CAUTION WE BE CAREFUL ABOUT OPENING THE FLOODGATES.
YES, SIR. I THINK THAT'S MY CONCERN AS WELL.
AND IF COUNCIL SO GIVES ME DIRECTION, THEN I'LL DEVELOP A PLAN TO LOOK AT ALL OF THOSE OPEN SPACE AND DEVELOP A PLAN OVER SEVERAL YEARS TO START TAKING UP THOSE SPACES THAT WE DESIRE. AND DAVID RAISES A REALLY IMPORTANT POINT.
SO, YOU KNOW, WHAT ARE OUR MAIN THOROUGHFARES, WHERE EVEN PEOPLE PASSING THROUGH WESTLAKE OR ENTERING WESTLAKE ARE HAVE AN IMPRESSION? I DO THINK IT'S REALLY IMPORTANT TO DAVID'S POINT THAT THAT WE CONTROL OR AT LEAST IN A POSITION TO ENSURE THAT THOSE LANDS REPRESENT WESTLAKE THE WAY WE WANT TO BE REPRESENTED, RATHER THAN A SMALL PORTION OF RESIDENTS DECIDING HOW WESTLAKE IS GOING TO BE PRESENTED.
THE ONLY OTHER THING I WOULD ADD, AND DAVID RAISED AN EXCELLENT POINT ON PRECEDENT.
AT LEAST IN AT LEAST IN H10 AND WE CAN I CAN BETTER UNDERSTAND H11.
THERE ARE PUBLIC FIXTURES, PARKS, WATER FEATURES IN THAT STRIP WHICH AT LEAST MAKE IT UNIQUE IF WE WANT TO GUARD AGAINST PRECEDENT, AT LEAST A PIECE WE CAN.
I WOULD BE SOMEWHAT SURPRISED IF WE HAVE NEGOTIATED THIS MAYBE THE BEST WE CAN GET ALL THIS WITH VENDORS GETTING THE POWER OF ECONOMIES OF SCALE AND STUFF LIKE THAT.
SO I ACTUALLY FEEL LIKE THERE MIGHT BE SOME PRICE BENEFIT.
OKAY. STAFF WILL BEGIN WORKING ON THAT IMMEDIATELY.
SO. WHERE ARE WE ARE WE ON H.10.
IS THERE A MOTION? I THINK I CAN RESTATE THE MOTION.
IS THERE A SECOND? YEAH, I'LL HAPPILY SECOND THAT.
DO WE NEED TO DISCUSS ANY FURTHER ON H11? I JUST WANTED TO BRING THAT UP.
NO, SIR. THAT'S A MEDIAN THAT WE ALREADY OWN.
AND THAT COST IS SPLIT BETWEEN QUAIL HOLLOW AND VAQUERO AND THE TOWN.
ARE YOU OKAY WITH THAT? THERE A MOTION TO APPROVE H.
11. MAYOR GREAVES YOU WILL NEED TO RESTATE OKAY, SINCE YOU DID NOT CALL 10 AND 11 AT THE SAME TIME, PLEASE RESTATE 11 AND TAKE A MOTION AND VOTE PLEASE.
YOU KNOW, MY WHOLE GOAL TODAY WAS WHERE YOU DIDN'T HAVE TO CORRECT ME, DARN IT.
[LAUGHTER] OKAY, H.11 24-090 DISCUSS AND CONSIDER AN ECONOMIC DEVELOPMENT AND LANDSCAPE MAINTENANCE AGREEMENT BETWEEN TOWN OF WESTLAKE VAQUERO AND QUAIL HOLLOW HOMEOWNERS ASSOCIATION.
TAKE APPROPRIATE ACTION. GET A MOTION TO APPROVE.
I'LL MOTION. CAN I GET A SECOND? YEAH. I'LL SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.
OKAY. PUBLIC HEARING AGENDA ITEM I.1, RESOLUTION 24-27, CONDUCT A PUBLIC HEARING AND CONSIDER
[I.1. RES 24-27 Conduct a public hearing and consider approving Resolution 24-27 approving a Preliminary Site Evaluation for the Solana Hills Addition (Wade Carroll, Town Manager)]
APPROVING RESOLUTION 24-27 APPROVING A PRELIMINARY SITE EVALUATION FOR THE SOLANO HILLS ADDITION.MR. CARROLL. MAYOR AND COUNCIL AND RESIDENTS OF WESTLAKE, I'D LIKE TO INTRODUCE YOU, HELEN-EVE BEADLE, WHO IS OUR CONTRACTOR THAT WILL BE WORKING WITH US AND FILLING THE OPEN SPACE THAT WE HAVE ON RUTHVEN AS OUR PLANNING DIRECTOR.
SHE COMES WELL RECOMMENDED, AND I'VE WORKED WITH HER IN THE PAST.
SHE DOES AN EXCELLENT JOB AND SHE'LL DO AN EXCELLENT JOB FOR US.
AND WE'RE EXCITED TO HAVE HER ON BOARD.
WELCOME. WE'RE GLAD YOU'RE HERE.
MR. CARROLL FOR THE INTRODUCTION.
AND SO THIS NEXT ITEM BEFORE YOU IS TO ACT ON A RESOLUTION FOR THE DEVELOPMENT IN SOLANA HILLS.
IT'S ROUGHLY 33 ACRES AND 55 RESIDENTIAL LOTS, 12 OPEN SPACES.
AND THIS PROPERTY WAS ZONED BACK IN OCTOBER OF 2023 AS PD 10.
AND THE SITE EVALUATION IS VERY SIMILAR TO WHAT IS A PRELIMINARY PLAT IN A NUMBER OF OTHER CITIES.
SO YOUR NEXT STEPS TO ACT ON THIS PARTICULAR ITEM WOULD BE FOR STAFF TO REVIEW CONSTRUCTION PLANS WITH YOUR CITY ENGINEER, AND THEN BE ACTING ON [INAUDIBLE]. THE PLAN THAT YOU HAVE BEFORE YOU AND THE RESOLUTION IS IN IT.
[00:55:06]
HAVE, AND I'M NOT SURE IF THE APPLICANT IS HERE.WOULD YOU LIKE TO? GOOD EVENING EVERYONE. MY NAME IS ADAM WILLIAMS. I'M REPRESENTING LOVETT COMMERCIAL.
THE OWNER AND EXCUSE ME, OWNER AND DEVELOPER OF THIS PROPERTY.
GLAD TO SEE SOME FAMILIAR FACES AGAIN.
ALWAYS EXCITING TO PROGRESS THE BALL A LITTLE BIT FURTHER ON THIS PROJECT.
AND SO I JUST WANTED TO THANK.
AND NOW AND HERE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE ABOUT THE DEVELOPMENT.
I WILL JUST SAY, YOU KNOW, SINCE IT'S AN INTERESTING SITE TOPOGRAPHICALLY, AS WE'RE REALLY GETTING INTO THE FINAL CIVIL PLAT, WORKING WITH JARED AT KIMLEY-HORN.
THEY ARE GOING TO BE SOME LITTLE DESIGN CHANGES THAT COME UP.
ADAM, THANKS FOR YOUR INVESTMENT.
WESTLAKE. IT'S AN APPROPRIATE TIME.
I JUST WANT TO KIND OF CALL YOUR ATTENTION TO SOME QUESTIONS I HAVE.
IF I AS I LOOK AT THE PRELIMINARY PLANS, IT APPEARS TO ME THERE'S NOT A DETENTION OR RETENTION POND, BUT THERE'S A STORMWATER DRAIN THAT GOES TO THE CREEK THAT'S ADJACENT TO THE PROPERTY.
THAT'S CORRECT. SO THAT MAY AND THE ENGINEERS MAY BE ABLE TO TELL US THAT'S PERFECTLY APPROPRIATE.
BUT HAVE WE STUDIED THE DOWNSTREAM IMPACT OF FLOODING WITH THAT CREEK? WE'RE PUTTING THE SURFACE WATER, WHICH IS CURRENTLY BEING ABSORBED BY THE VEGETATION AND THE SOIL THAT'S THERE.
SO MY CONCERN WOULD BE WHAT HAPPENS TO THE CREEK DOWNSTREAM.
BUT WE'D WANT YOU TO CONTROL THAT.
SURE. I'M NOT A CIVIL ENGINEER MYSELF, BUT KIMLEY-HORN DEFINITELY HAS STUDIED THIS.
WE'VE BEEN ASSURED THAT THEY'VE TAKEN THE APPROPRIATE DOWNSTREAM IMPACT ANALYSIS ON THIS AND THAT WE HAVE AN APPROPRIATE DRAINAGE DESIGN FOR THE SITE.
WE'D BE HAPPY TO SHARE MORE OF THE DRAINAGE ANALYSIS WITH.
[INAUDIBLE] AND TAMMY HELPED ME UNDERSTAND WHAT'S THE COMING JUST COMING OFF PLANNING AND ZONING.
WHAT IS THE [INAUDIBLE]. SO THIS WAS APPROVED BY PLANNING AND ZONING.
WE WENT THROUGH VARIOUS CONFIGURATIONS OF THE PROPERTY.
THIS IS ACTUALLY WITH THIS SUBMISSION, THEY HAVE MOVED SOME OF THE ROADWAYS.
CURRENTLY THERE'S AN EXISTING UTILITY ROAD THAT WAS CUT IN THERE.
IT MADE IT SO THAT SOME OF THOSE PERIMETER LOTS WERE JUST COMPLETELY UNFEASIBLE.
SO WE SHIFTED THAT ROAD KIND OF TO THE NORTH A LITTLE BIT.
WE ALSO SHIFTED THE SOUTH EDGE OF THE ROAD.
SORRY, THE NORTH ROAD, A SOUTH A LITTLE BIT TO ADDRESS SOME COMMENTS THAT THE LOTS ON THAT SIDE WERE NOT DEEP ENOUGH BASED ON WHERE THE FLOOD LINE WAS. SO WE'VE KIND OF ENLARGED SOME OF THOSE LOTS TO MAKE MORE BUILDABLE AREA THERE FOR THOSE LOTS ON THE NORTH SIDE.
AND THEN ONCE WE KIND OF SHIFTED THAT SOUTHERN ROAD A LITTLE BIT, WE HAD TO REWORK THE KIND OF THE RING ROAD AT THE, AT THE TOP WHERE THAT FLAT TOP ABANDONED WELL, SITE WAS.
SO IT WAS JUST KIND OF REWORKING A LITTLE BIT OF THE CIRCULATION THERE.
AND I REALLY LIKE THE FACT THAT YOU DID MOVE THAT ROAD UP, BECAUSE IT MAKES THOSE LOTS ALONG THE SOUTHERN BORDER MUCH LARGER THAN THE ORIGINAL PATIO HOMES THAT WERE GOING TO BE THERE. SO THAT'S A GREAT IMPROVEMENT.
I DID NOTICE THAT THERE SEEMS TO BE A LITTLE BIT OF A I THINK MAYBE THE TYPE C HOMES YOU DID YOU REDUCED THE NUMBER OF THOSE IS THE CONFIGURATION, I GUESS, OF THE NUMBER OF HOMES IS DIFFERENT.
WE YES, WE REDUCED THE NUMBER OF THE TYPE C AND THAT GOT US ACTUALLY SOME MORE TYPE A, TYPE A AND B.
SO TYPE A IS IS THE LARGEST LOT.
DO YOU KNOW THE NEW NUMBER, THE NEW. WE HAVE 30 TYPE A SIX OF THE TYPE B, TYPE A AND TYPE B ARE
[01:00:09]
PRETTY SIMILAR. IT'S JUST TYPE B IS DESIGNATED ON THAT SOUTH SIDE THAT KIND OF BACKS UP ONTO THE EDGE OF THE PROPERTY THERE.THEY HAVE SLIGHTLY STEEPER TOPO THERE.
TYPE C ARE THE KIND OF SMALLER PATIO HOMES, AND THEN TYPE D ARE MORE DENSE DETACHED TOWNHOMES.
SO THEIR GARAGES FACE KIND OF THE BACKSIDE OF THAT ALLEY.
AND THEN THEIR FRONT DOORS OPEN UP TO THE KIND OF THE PUBLIC GREEN SPACE.
SO THEY'LL HAVE WALKWAYS AND SIDE YARDS THAT CONNECT AT THAT POINT.
I WAS GOING TO SAY SO ONE CONCERN THAT I KNOW THAT WAS EXPRESSED AT P&Z WAS REGARDING THE CLEARANCE ON THE BACK SIDE FOR THAT, CAN YOU SPEAK TO THAT A LITTLE BIT IN TERMS. SURE. SO FIRST OF ALL, THAT IS A 30 FOOT ROAD ON THE BACK.
SO WE'RE CALLING IT AN ALLEY JUST BECAUSE WE'RE GOING TO DESIGN THE PAVING TO ENCOURAGE TRAFFIC TO SLOW DOWN AND JUST TO KIND OF DESIGNATE THAT THIS IS A MORE PRIVATE SIDE OF THE DEVELOPMENT.
SO, YOU KNOW, PEOPLE WHO ARE VISITING, THEY KIND OF KNOW WHEN THEY'LL CROSS THAT THRESHOLD.
WE'RE GOING TO HAVE A DIFFERENT PAVING PATTERN.
SO IT SIGNIFIES KIND OF SLOW DOWN A LITTLE BIT.
THIS IS PEOPLE'S, YOU KNOW, GARAGE ENTRANCES.
BUT THEN THE OTHER STRATEGY WE HAVE IS ACTUALLY TO THROUGH THE PAVING ACTUALLY KIND OF DELINEATE WHAT WOULD BE KIND OF A BUFFER ZONE SO THAT WE'RE STILL PROVIDING THE 30FT FOR, YOU KNOW, SAFETY AND FIRE AND ACCESS AND ALL OF THAT.
THAT'S ONE STRATEGY THAT WE'LL USE.
AS WE GO FORWARD AND KIND OF SUBMIT OUR NEXT ROUND OF CIVIL PLANS.
WE HAVEN'T LAID OUT THE ACTUAL FOOTPRINT OF THE HOMES YET.
YOU KNOW, THE HOME DOESN'T TAKE UP THE ENTIRE FOOTPRINT OF THE LOT.
SO AS WE LOOK AT IT, IF IT'S DETERMINED, WE SHOULD ADD A THREE FOOT SETBACK, FOR EXAMPLE.
WE'RE ABSOLUTELY HAPPY TO DO THAT.
AND I KNOW ONE OTHER CONCERN WAS DEFINITELY THE LOTS ON THE SOUTH EAST CORNER.
YES. DO YOU GUYS HAVE A WAY TO REWORK THAT? I'M ALREADY WORKING ON A PLAN ON THAT ONE.
SO THAT WAS SOMETHING WE WOULD DEFINITELY RECOMMEND REWORKING THOSE TWO LOTS.
BUT WE'RE REWORKING THAT B4 B5 OR SORRY, 12, 13 AND 14.
WE'RE GOING TO JUST KIND OF RESPACE THEM ALL A LITTLE BIT TO GIVE A MORE TYPICAL.
JUST A COUPLE OF QUESTIONS. ARE YOU FINISHED? YEP. OKAY.
THE FIRST ONE, I THINK THE MATERIALS REFERENCED DID REFERENCE GUEST PARKING.
BUT I COULDN'T IN THE SCHEDULE SEE, I THINK IT SAID.
BUT I COULDN'T SEE WHERE THAT WAS.
IT DOESN'T SHOW UP ON THIS PLAN THAT YOU HAVE, BUT IN THE DEVELOPMENT PLAN THAT WAS INCLUDED, WE ARE SHOWING 36 GUEST PARKING.
AND WE ACTUALLY HAVE ROOM TO ADD PROBABLY UP TO AN ADDITIONAL 8 TO 10 SPOTS ALONG KIND OF ALONG THAT GREEN SPACE THERE AS WELL, SOME MORE PARALLEL PARKING.
SO THIS IS BUT THIS IS A WAY FROM SAM SCHOOL ROAD.
IT'S WITHIN THE DEVELOPMENT AND.
IT'S ALL WITHIN THE DEVELOPMENT.
IT'S KIND OF OFF OF THE WHAT I'M CALLING KIND OF THE MAIN LOOP.
PERFECT. OKAY. YOU ALSO MENTIONED THAT THERE MAY BE A PATHWAY SLASH BRIDGE CONNECTING SOLANA, BUT THERE'S NO COMMITMENT PER SE. WHAT'S THE THINKING THERE? AND WHAT SORT OF WALKING TRAIL SYSTEM CONNECTION ARE YOU GOING TO HAVE? SO. STEP ONE, WE'RE PLANNING TO CONNECT TO THE TRAILS ALONG SAM SCHOOL ROAD.
WHAT WE'RE PROPOSING AS THIS POTENTIAL CONNECTION TO SOLANA IS, YOU KNOW, THERE'S A WHAT LOOKS LIKE KIND OF A NATURAL AREA. IF ALANA ALSO WANTED TO PARTICIPATE IN THIS TO CREATE A PEDESTRIAN CONNECTION.
SO WE'VE DESIGNED THE LOTS AND THE LAYOUT SO THAT IT'S KIND OF FUTURE PROOFED TO ACCOMMODATE THAT.
[01:05:04]
SO WE HAVE THAT TRAIL THAT GOES BETWEEN LOT 24 AND 22 ON THE NORTH SIDE.WE'VE STARTED SOME PRELIMINARY DESIGNS WITH KIMLEY-HORN ON HOW TO CREATE KIND OF A NATURE TRAIL LANDING THAT WOULD CONNECT TO A CROSSING THERE, BUT WE DON'T HAVE THE CROSSING ITSELF.
OKAY. WITH THE PROXIMITY TO THE 114 HAVE YOU DONE ANY NOISE STUDIES? AND I ONLY ASK BECAUSE WE'VE HAD RESIDENTS, EVEN IN VAQUERO, CONCERNED ABOUT THE SOUND OF TRAFFIC ON DAVIS.
AND. OKAY. I'M NOT SURE ABOUT NOISE STUDIES.
I KNOW THAT WE ARE KIND OF LEAVING A TREE BUFFER THERE, AND IN OUR AGREEMENT, WE DO HAVE A PLAN TO KIND OF REPLANT THAT BEAR SECTION OF THE HILLSIDE THAT HAS BEEN DOWN.
SO WE HAVE IN OUR LANDSCAPE PLAN WILL BE REPLANTING TREES ALONG THAT SIDE.
I THINK IT IS A GOOD CONCERN, AND I THINK MAYBE IT'S WORTH DOING A PRELIMINARY SOUND STUDY ON THAT TO SEE IF TREES ARE ENOUGH OR IF THERE ARE OTHER REMEDIATION.
IS THAT SOMETHING YOU WILL UNDERTAKE? I WOULD HAVE TO DISCUSS WITH PLANNING AND ZONING AND WITH KIMLEY-HORN.
CONTINUING SOME A LOT OF MY COMMENTS.
I'LL LOOK TO THE. OR DAVID, DO YOU HAVE MORE? I'LL NEED ONE LAST.
GO AHEAD AND FINISH. AND THIS ONE IS TRAFFIC IMPACT.
THERE'S A SEMBLANCE OF A TRAFFIC IMPACT, BUT THERE'S NO REAL CONCLUSION.
SO JUST CURIOUS WHAT THE EFFECTS ARE LIKELY TO BE FOR WESTLAKE.
AND I'M SORRY, I'M NOT TRAFFIC SPECIALIST.
TRIGGER ANY TYPE OF NORMAL EFFECT ANALYSIS, SO BE NEGLIGIBLE.
OKAY, BUT THE TURNOUT WOULD BE ONTO A SINGLE LANE ROAD.
RIGHT? SINGLE LANE EACH DIRECTION.
OKAY. SIR, COULD YOU STATE YOUR NAME FOR THE RECORD? JARED ERNIE WITH KIMLEY-HORN.
SO THE DEVELOPER DOESN'T GET CAUGHT.
BUT YOU KNOW, JUST AS DAVID'S LINE OF QUESTIONING, THOSE GARAGES ARE FACING 114 SO I THINK THERE'S AN ELEVATION CHANGE THERE, BUT I THINK IT WOULD BE ENTIRELY AN ATHEMATIC FOR WESTLAKE IF IF WHAT'S VISIBLE IN OUR TOWN ARE GARAGE DOORS FROM 114 BUT AS FOR VEGETATION LIKE AN EVERGREEN NATURE.
IT WOULD BE. AND THAT SO THEN WE'RE TALKING ABOUT THE GREEN SPACE.
I THINK WE HAVE TO BE LOOK TO THE TOWN TO PROTECT US FROM THAT SIGHTLINE.
THE OTHER THING YOU MENTIONED IT TOO.
THERE'S A TRAIL SYSTEM IN SOUTH LAKE THAT IT STUBS RIGHT INTO YOUR PROPERTY.
SO I WOULD EXPECT YOU'D CONNECT WITH A SIMILAR SIDEWALK.
TO YOUR POINT, GOING THE OTHER WAY, YOU'RE GOING TO RUN OUT OF IF YOU PUT A SIDEWALK IN, WE APPRECIATE IT, BUT YOU'RE GOING TO RUN OUT OF SIDEWALK BECAUSE WE DON'T HAVE SIDEWALK IN SOLANA. SO I'D LOOK FOR THAT RECOMMENDATION FROM THE TOWN.
IF HE BUILDS A SIDEWALK TO THE I GUESS IT'S WEST-ISH NORTH-ISH.
SO THOSE WOULD BE THINGS WE'D BE LOOKING FOR.
SO I THINK AS A COUNCIL AND AS TOWN, WE NEED TO REVIEW OUR REQUIREMENTS FOR LEASING.
GOING TO I THINK WE HAVE A ONE YEAR MINIMUM LEASE AND THINGS LIKE THAT.
YOU'RE BUILDING A VERY NICE AND ATTRACTIVE DEVELOPMENT HERE.
I'M SURE INVESTORS WOULD LOVE TO SWOOP IN ON THOSE TOWNHOMES.
AND IT'S IMPORTANT TO US TO CONSIDER THE POSSIBILITY THOSE WOULD BE RENTED RATHER THAN OWNED.
THAT'S FINE. I WOULD SUGGEST WHEN WE GO TO FUTURE AGENDA ITEMS, WE JUST ADDRESS THAT AGAIN.
NOW I HAVE A NOTE SO WE'LL BE ABLE TO MAKE SURE WE HAVE THAT.
ANY OTHER QUESTIONS? SO, WADE, WHAT ARE WE BEING ASKED TO APPROVE HERE TODAY?
[01:10:01]
JUST THAT THEN THEY CAN GO TO THE NEXT STEP.YES, SIR. I'D LIKE TO OPEN UP A PUBLIC HEARING NOW ON RESOLUTION 24-27.
I'LL CLOSE THE PUBLIC HEARING.
I WANT TO MAKE A NOMINATION TO APPROVE 24-27 WITH THE CONDITIONS.
THIS WOULD MAYBE WADE OR TURNS OUT WHAT ARE WE WE'RE ALLOWING THEM TO MOVE BEYOND THE PRELIMINARY STEP? THAT'S CORRECT. THEY JUST NEED TO GO TO THE NEXT STEP, WHICH IS SUBMITTING SYMBOLS, AND WE BEGIN LOOKING AT THE SITE PLAN.
THAT CORRECT HELEN-EVE. COUNCIL MEMBER DID YOU WANT TO ADD ANY OF THESE ITEMS AS CONDITIONS FOR APPROVAL OF THE RESOLUTION? THEY CERTAINLY WOULD BE.
FOR ME, I KNOW, I JUST DON'T KNOW HOW PRELIMINARY THEY ARE.
THERE'S VARYING REPRESENTATIONS OF THE SIDEWALK DEPENDING ON WHICH DRAWING WE'RE LOOKING AT.
SO I THINK THOSE WOULD BE IMPORTANT.
THE WATER STUDY WOULD BE WOULD BE CONDITIONAL TO ME AS WELL.
AND THE VISIBILITY OF GARAGE DOORS FROM 114 WOULD BE A NONSTARTER FOR ME TOO.
SO AND THE NOISE I THINK THAT TIES IN WITH THE ELEVATION FROM THE NOISE OF 114.
YEAH. SO I THINK THOSE WOULD BE CONDITIONS, RIGHT? SIDEWALK NOISE.
GARAGE SIGHTLINES AND DRAINAGE.
THESE ARE ALL ISSUES WE'RE HAPPY TO.
THANK YOU, ADAM AND THIS IS SO PRELIMINARY.
I DON'T WANT TO. I KNOW THAT YOU'RE WORKING THROUGH IT.
SO YOU'RE NOT SEEING THE SIDEWALKS? THE WE WILL WE CAN CIRCULATE THE ACTUAL DEVELOPMENT PLAN AND THE LANDSCAPE PLAN, BUT WE DIDN'T WANT TO MUDDY THIS UP WITH, AS IT GETS DOWN TO THE DETAILS OF THE [INAUDIBLE] SIDEWALK ACTUALLY GOES BECAUSE IT'S GOING TO TAKE.
YEAH. AND I DON'T FAULT YOU FOR THAT AT ALL.
YOU'VE BEEN ON THE JOB FOR ONE HOUR.
I THINK THAT'S WHAT DAVID'S TRYING TO PROTECT YOU FROM.
BUT WE WANT TO MAKE A MOTION WITH CONDITIONS.
YEAH. I WOULD MOVE THAT WE ACCEPT THIS RESOLUTION AND ALLOW THEM TO MOVE ON TO THE NEXT PHASE WITH THE CONDITIONS STATED HERE.
NOISE. WE WERE FACING GARAGES.
AYE,AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU ALL VERY MUCH.
THANK YOU. THANK YOU FOR YOUR TIME.
OKAY. AGENDA ITEM I2 ORDINANCE 997, CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTING ORDINANCE 997
[I.2. ORD-997 Conduct a public hearing and consider adopting Ordinance 997, approving amendments to Ordinance 720, as amended (which includes the development plan for the PD1-2 [Westlake Entrada] zoning district). The Westlake Entrada development includes 109.12 acres generally located east of Davis Blvd., south of State Highway 114, and north of Solana Blvd.; and take appropriate action (Wade Carroll, Town Manager)]
APPROVING AMENDMENTS TO ORDINANCE 720, AS AMENDED, WHICH INCLUDES A DEVELOPMENT PLAN FOR THE PD 1-2, WESTLAKE ENTRADA ZONING DISTRICT.THE WESTLAKE ENTRADA DEVELOPMENT INCLUDES 109.12 ACRES, GENERALLY LOCATED EAST OF DAVIS BOULEVARD, SOUTH OF STATE HIGHWAY 114 AND NORTH OF SOLANO BOULEVARD, AND TAKE APPROPRIATE, ACTION.
WADE. MS. HELEN-EVE CAN YOU WALK US THROUGH THIS AS WELL.
THANK YOU AGAIN. SO THIS IS THE ENTRADA DEVELOPMENT AND THEY ARE SEEKING.
MAY I HAVE THE NEXT NEXT SLIDE.
AND THIS IS THE SUBJECT PROPERTY.
IT'S WHAT'S REFERRED TO AS BLOCK P.
IT'S JUST A LITTLE OVER TWO ACRES.
AND THIS IS THE DEVELOPMENT PLAN AMENDMENT.
THIS WAS PART OF THE APPLICATION THAT WAS SUBMITTED FOR THE PROPERTY.
IT IS IT WAS ORIGINALLY ALL COMMERCIAL OFFICE DEVELOPMENT, ABOUT 117,000FT² OF AREA AND THE PLAN THAT YOU HAVE BEFORE YOU IS FOR TWO COMMERCIAL LOTS, AND ON THE NORTHEAST CORNER OR THE VERY EAST CORNER IS A BANK THAT'S PROPOSED IN YOUR PACKET INCLUDES THE REQUIRED ELEVATIONS FOR WHAT THAT STRUCTURE WILL LOOK LIKE.
[01:15:03]
AND THEN AT THE VERY SOUTHWEST END OF THE BLOCK IS A POTENTIAL COMMERCIAL LOT TO DEVELOP IN THE FUTURE.THEN THE REMAINING CORE PORTION OF THE PROPERTY REPRESENTS 18 SINGLE FAMILY RESIDENTIAL LOTS.
SO SINCE I MENTIONED EARLIER THAT THIS PROPERTY WAS PART OF OR PLANNED TO BE COMMERCIAL OFFICE, THERE'S THE PID PLAN, THE SERVICE AND ASSESSMENT PLAN.
SO ALL OF THOSE NUMBERS ARE TIED TO THE COMMERCIAL OFFICE DEVELOPMENT.
AND SO AT THIS EVENING, YOU HAVE THE OPPORTUNITY TO APPROVE WHAT HAS BEEN SUBMITTED AS IS, OR CHANGE ANYTHING THROUGH CONDITIONS OR ACTUALLY DENY THE APPLICATION.
WHEN THIS ITEM WENT TO THE PLANNING AND ZONING COMMISSION AND WHEN IT CAME OUT, IT WAS A LITTLE UNUSUAL BECAUSE THE MOTION WAS TO APPROVE RETAINING THE DEVELOPMENT PLAN PORTION FOR THE TWO COMMERCIAL LOTS, BUT NOT TO APPROVE THE 18 RESIDENTIAL LOTS IN THE CENTER.
YES, SIR. AND THE RESOLUTION OR THE ORDINANCE THAT YOU HAVE AMENDING THE PLAN DEVELOPMENT AND DEVELOPMENT PLAN THAT'S IN YOUR PACKET IT REFLECTS THE P&Z'S MOTION.
IT DOES NOT REFLECT THE ORIGINAL APPLICATION THAT YOU SEE UP ON THE SCREEN.
AND I WOULD BE HAPPY TO ANSWER ANY QUESTIONS OR GO THROUGH THE PROJECT.
AND THE OWNERS ARE HERE THIS EVENING SHOULD YOU HAVE SOME SPECIFIC QUESTIONS FOR THEM.
BUT WE ARE REFLECTING ON A MOTION THAT P&Z IS MAKING TO THE [INAUDIBLE].
EXCUSE ME YOU ARE. WE'RE MAKING, WE'RE DECIDING ON A MOTION THAT P&Z HAS MADE TO THE COUNCIL.
BUT DENYING THE RESIDENTIAL PORTION.
IS THERE A REQUIREMENT? I THINK WE TALKED ABOUT THIS BEFORE, THAT THERE'S A PROPORTIONATE AMOUNT OF COMMERCIAL FOR EVERY RESIDENTIAL THAT GETS APPROVED.
IS THAT TRUE? WHERE ARE WE IN THAT? I'D HAVE TO GO BACK AND LOOK AT THE LOOK AT OUR SHEET TO SEE WHERE WE WERE.
BECAUSE, I MEAN, I DO FEEL LIKE WE'VE APPROVED A LOT OF RESIDENTIAL DEVELOPMENTS BACK THERE.
CORELOGIC WILL BE A BIG INCREASE IN COMMERCIAL REALLY HAS BEEN SLOW TO TAKE OFF.
AND SO I CAN PROBABLY UNDERSTAND WHERE P&Z WAS COMING FROM.
YOU SAID THERE'S TWO COMMERCIAL PROJECTS ON THIS LOT.
ONE IS THE BANK. WHAT'S THE OTHER? AND WHAT'S THE STATUS OF THESE PROJECTS? THE APPLICANT COULD BETTER ADDRESS WHERE HE MIGHT BE IN CONTRACT NEGOTIATIONS.
SURE. BUT THE FINISHED ELEVATIONS IN YOUR PACKET ARE THE EASTERN CORNER OF THE PROPERTY.
AND THEN THE ONE IN THE SOUTHWEST CORNER IS SIMPLY SLATED FOR COMMERCIAL.
IT HAS A GENERAL SQUARE FOOTAGE.
RIGHT. I THINK THEY SAID OFFICE COMMERCIAL, RIGHT.
CORRECT. THAT WAS. RIGHT? RIGHT. BUT THIS IS THE ONLY THING THAT WE'RE LOOKING AT TODAY, IS ON THIS FAR NORTH SIDE OF THE RESIDENCE AND LIGHT GREEN.
THERE'S NO. RIGHT. THERE'S NO PLANS.
WOULD YOU OR HELEN-EVE MIND GOING TO THE MAP AND SHOWING US WHAT EXACTLY YOU'RE ASKING US TO APPROVE TODAY? IS THAT. SURE.
AND IT WOULD BE NICE TO KNOW, DO WE HAVE ACTUAL TENANTS READY TO GO, READY TO BUILD? MR. MICKENS CAN SPEAK TO THAT MR. QUINT BUT I WILL SAY AS FAR AS OUR WHEN WE TALK BACK TO THAT RATIO OF RESIDENTIAL TO COMMERCIAL, WE ARE WORKING THROUGH THAT APPROVAL PROCESS FOR THE HOTEL ON BLOCK B, THAT HOTEL WILL PUT US WELL OVER WHERE WE NEED TO RESIDENCES.
[01:20:04]
THAT STILL MAKES SENSE.THERE'S CHANGES THAT THE DEVELOPER WOULD LIKE TO MAKE AND THAT DEVELOPER PLAN.
YEAH, I THINK I THINK FROM MY PERSPECTIVE, I MEAN, HAVING WATCHED THIS FOR TWO YEARS, IT'S REALLY HARD TO GET AN OVERARCHING CONTEXT OF HOW THIS IS BEING DEVELOPED OUT, BECAUSE EVERY TIME WE APPROVE SOMETHING, YOU KNOW, IT'S KIND OF DONE IN ISOLATION AND THEN YOU KNOW, WHAT HAD BEEN PLANNED, THEN GETS MOVED, AND THEN SOMEONE COMES BACK AND ASKS FOR ANOTHER CHANGE.
AND BEFORE YOU KNOW IT, YOU DON'T EVEN REMEMBER WHAT YOU'D ALL AGREED TO IN THE FIRST PLACE.
BUT I THINK TRYING TO UNDERSTAND THE STATUS OF THESE TWO COMMERCIAL PROJECTS WOULD BE QUITE HELPFUL.
AND, DAVID, JUST LET ME FOLLOW UP TO THAT POINT.
I MEAN, WE HAVE A WE HAVE A NEW COUNCIL.
WHAT I'M GOING TO PROPOSE ON FUTURE AGENDA ITEMS. I WANT TO GET OUR PARTNERS, THE DEVELOPERS, THE BUILDERS, AND ALL OF US WITH PLANNING AND ZONING ROOM, AND I WANT JUST US TO HAVE A CLEAR UNDERSTANDING.
AND OUR JOB IS TO WORK WITH OUR PARTNERS AND GET THE RIGHT THINGS IN PLACE AND BE ATTENTIVE.
I MEAN, THIS HAS BEEN A BIG IMPEDIMENT ECONOMICALLY TO THE ENTRADA DEVELOPMENT AS A WHOLE.
I HAVE NO IDEA WHAT PID ASSESSMENT CURRENTLY SITS ON THIS LOT OR HOW IT WAS AMENDED.
I THINK TWO YEARS AGO YOU SAID I THINK IT WAS, AND THEN HOW IT'S BEING PROPOSED TO BE REDISTRIBUTED OR ALLOTTED AGAIN, BECAUSE, YOU KNOW, THE LAST THING WE WANT TO FIND OUT IS THEY ALLEVIATE IT FOR THE COMMERCIAL AND THEN THEY JUST DUMP IT ON THE RESIDENTIAL.
SURE. AND I THINK THE PID ASSESSMENT WAS IN THE PACKET, IF I REMEMBER CORRECTLY, IT'S A LITTLE OVER $1 MILLION BACK AND LOOK AT THE PACKET TO ENSURE, BUT WE JUST DON'T KNOW HOW IT'S GOING TO BE REASSESSED.
AND THAT'S CORRECT. DAVID, THE OTHER THING I'LL ASK YOU ALL TO CONSIDER.
WE SHOULD ALL HAVE VERY CLEAR ASSESSMENTS PER LOT, AND WE'VE ASKED FOR THAT FROM THE [INAUDIBLE].
I WANT TO JUST MAKE SURE WE'RE ALL UP TO SPEED WITH THESE DEVELOPERS ALL SEEING THE SAME.
WELL, MAYBE AN ENTRADA WORKSHOP OR SOMETHING.
AND THEN THE ATTORNEYS WILL LET US DO.
ABSOLUTELY. BUT I WANTED TO GET IT DONE NOW.
I THINK THERE'S A LOT OF EXCITING OPPORTUNITIES.
NOW I'LL SAY AS PART OF THE AGREEMENT THAT WE HAVE WITH THE DEVELOPER, HE IS TRACKED.
HE IS CHARGED WITH TRACKING RESIDENTIAL TO COMMERCIAL.
AND HE CAN SPEAK TO THAT. I THINK FIRST THING, LET'S HEAR EXACTLY WHAT THE REQUEST IS.
YEAH, THAT PLANNING AND ZONING DID.
AND I WANT TO HEAR WHAT YOU ALL THINK.
WHERE WE GO. DOES THAT MAKE SENSE? YES. ARE YOU ABLE TO SEE.
EXCUSE ME. ARE YOU ABLE TO SEE WHEN I CIRCLE? YEAH. OKAY, SO THIS IS THE BANK STRUCTURE PROPOSED WITH THE ELEVATIONS IN YOUR PACKET.
AND THEN IN THIS CORNER IS THE OTHER COMMERCIAL OFFICE LOT.
SO THESE ARE THE ONLY TWO THINGS THAT P&Z RECOMMENDED GOING FORWARD OKAY.
THIS ONE, THE NORTHEASTERN ONE.
OKAY. IS MY UNDERSTANDING CORRECT THAT THIS IS NOT ZONED FOR RESIDENTIAL TODAY? WE'RE NOT REZONING IT TODAY.
WELL, THE ENTIRE DEVELOPMENT IS A MIXED USE.
SO THAT'S REALLY HOW IT'S ADDRESSED.
THIS DEVELOPMENT PLAN IS CHANGING WHAT WAS ORIGINALLY ON THE STRUCTURES THAT WERE ON IT BEFORE IT WAS, YOU KNOW, OFFICE AND RETAIL, 117,000FT² OF AREA.
WE'RE NOT NECESSARILY APPROVING THESE HOMES TODAY, THOUGH.
WE'RE JUST APPROVING THESE TWO CONSTRUCT, THESE TWO COMMERCIAL LOTS.
WHAT YOU SEE ON THE SCREEN IS HOW IT WAS ORIGINALLY SUBMITTED FOR REZONING.
WHEN YOU OPEN A PD TO AMEND A DEVELOPMENT PLAN THAT'S CONSIDERED REZONING.
[01:25:02]
IF WE APPROVE ORDINANCE 997, THAT'S THE RECOMMENDATION OF P&Z, WHICH IS ARE JUST THESE TWO COMMERCIAL LOTS.MR. MICKENS, WOULD YOU OR ANYONE ELSE LIKE TO COME FORWARD? BEGUN THE PROJECT. GOOD EVENING, NEW COUNCIL, CONGRATULATIONS.
MICHAEL BEATY, 4110 RIVERWALK DRIVE, FLOWER MOUND, TEXAS.
OWNER DEVELOPER OF ENTRADA NOW, FOR GOOD OR BAD? THE BLOCK P THAT YOU SEE WAS THE UNDERGROUND GUN RANGE SITE.
THAT WAS THE LAST DEVELOPMENT PLAN WAS APPROVED AS ORDINANCE 934.
IT HAS NOT CHANGED SINCE THEN.
I BELIEVE THAT WAS NOW FOUR YEARS AGO.
PID SERVICE AND ASSESSMENT PLAN IS THE MILLION DOLLARS THAT MR. CARROLL SPOKE OF.
I HAVE NOT RECEIVED ANY FEEDBACK FROM THE PID ADMINISTRATOR SINCE THE MIDDLE.
FOR THIS PARTICULAR CASE, IT ENDS UP BEING ABOUT AN $85,000 CHECK THAT I HAVE TO WRITE.
MAKE IT BALANCE OUT WITH THE 110,000FT² OF OFFICE THAT IS NEVER GOING TO COME.
VERSUS THE USE THAT YOU SEE IN FRONT OF YOU TODAY.
MR. MICKENS IS READY TO MOVE FORWARD WITH THE B1 BANK BUILDING.
THEY'VE BEEN READY TO GO FOR QUITE SOME TIME.
IT'S BEEN AVAILABLE FOR COMMERCIAL USE FOR ALMOST 11 YEARS NOW.
AND WE'VE HAD ZERO INTEREST OTHER THAN THE UNDERGROUND GUN RANGE.
MOVING FORWARD, WE HAVE REQUESTED THE WORKSHOP.
WE HAVE A DEVELOPMENT PLAN FOR ALL OF ENTRADA.
THE ORDINANCE CURRENTLY REQUIRES THAT YOU LOOK AT THE DEVELOPMENT PLAN UPDATES ON A PER BLOCK BASIS.
THEY HAVE TO BE DONE [INAUDIBLE] TIME.
AND HE HAD ACTUALLY USED THAT PREVIOUSLY TO HOLD UP OTHER DEVELOPMENTS WITHIN THE PROJECT.
HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
AND AGAIN, I APPRECIATE YOUR TIME AND CONGRATULATIONS.
I JUST WANT TO UNDERSTAND THE COMMENT. DID YOU SAY THAT YOUR PREVIOUS GUIDANCE WAS THAT WE COULD NOT APPROVE THIS THE WAY IT'S BEEN PRESENTED BY P&Z? THE ORDINANCE THAT IT'S A RECOMMENDATION FROM P&Z.
THAT'S JUST A RECOMMENDATION BODY.
THEY DON'T YOU CAN ACCEPT IT, BUT IT'S UP TO Y'ALL.
BUT THE WAY ORDINANCE 703 IS WRITTEN, MY UNDERSTANDING HAS BEEN FOR THE LAST 11 YEARS THAT YOU HAVE TO MODIFY THE DEVELOPMENT PLAN ON A BLOCK BY BLOCK BASIS.
SO OKAY, SO YOU'RE SAYING WE CANNOT, IN YOUR VIEW, APPROVE IT AS WRITTEN.
THAT WAS THE POSITION OF THE TOWN PLANNING STAFF UNTIL LAST WEEK.
THAT WAS THE POSITION OF WHO? SORRY. THE TOWN'S PLANNER UNTIL LAST WEEK.
DO WE HAVE AN OPINION ON THIS. I ASSUME WAS COMING FROM LEGAL.
WELL, WHAT WE'RE LOOKING AT IS BY BLOCK, RIGHT.
YOU'D BASICALLY JUST BE APPROVING THOSE COMMERCIAL PIECES.
THE RESIDENTIAL, FOR WHAT IT'S WORTH, ON THIS YOU KNOW, WE'VE ALWAYS HELD OURSELVES TO, WHAT, 322 RESIDENTIAL UNITS IN ENTRADA. I DON'T KNOW WHERE THE NUMBER CAME FROM, IT'S ARBITRARY WHETHER IT'S THE RIGHT NUMBER OR NOT, BUT THAT'S KIND OF WHAT WE'VE STUCK TO.
AND I'M SURE YOU UNDERSTAND THE MARKET THERE FAR BETTER THAN WE.
AND I'M SURE RESIDENTIAL IS AN EASIER SELL.
LET'S JUST GO AHEAD WITH THESE RESIDENTIAL LOTS.
ON THE COMMERCIAL STUFF MR. MICKENS, NEIGHBOR OF OURS.
[01:30:05]
CONTRACTS DON'T GET SIGNED, AND THEN IT COMES BACK A COUPLE OF YEARS LATER AND GETS DESIGNATED FOR SOMETHING ELSE.IF YOU'RE READY TO MOVE ON A PROJECT.
I AM 100% FOR DEVELOPMENT AND MOVING FORWARD.
AND, YOU KNOW, BUT LET ME WELL THREE POINTS ACTUALLY.
ONE, I'M CURRENTLY AHEAD ON THE 1500 SQUARE FEET TO ONE RESIDENTIAL UNIT RATIO.
SO WE'RE WELL AHEAD OF THAT RATIO.
WE HAVE DONE EVERYTHING POSSIBLE THAT I CAN COME UP WITH, AND I UNDERSTAND.
I HAVE SIX DIFFERENT LISTING BROKERS ON THE SITE.
THERE'S PEOPLE THAT I SEE TODAY TRYING TO BRING USERS ALONG 114 THE TEN ACRES BEHIND US THAT WAS NOT REZONED, BUT USES WERE MOVED AROUND FOR THE CORELOGIC PROPERTY.
NOBODY'S TAKING THAT PROJECT SERIOUSLY BECAUSE I CAN'T GET A SITE PLAN APPROVAL FOR IT.
SO. I PERSONALLY, I DON'T KNOW WHAT ELSE I CAN DO TO BRING THE COMMERCIAL.
I KNOW THAT THE COMMERCIAL THAT WE HAVE BUILT HAS STRUGGLED TO LEASE.
I DON'T KNOW HOW MR. BERNALL IS DOING ON HIS LEASE UP.
AND, YOU KNOW, HOPEFULLY THE ECONOMIC GROUP CAN HELP WITH THAT.
THAT WOULD BE WONDERFUL. I'VE GOT A LEASE FROM CARVE THAT'S BEEN IN MY INBOX NOW SINCE MARCH.
SO I UNDERSTAND THE FRUSTRATION.
IT BOTHERS ME THAT PREVIOUSLY THE PLANNER WOULD ALWAYS SUBMIT THESE IN A VERY MYOPIC SENSE.
I'VE HAD THE ENTIRE BOARD AND THE ENTIRE DEVELOPMENT READY FOR OVER A YEAR.
AS FOR THAT MEETING AND I CAN NEVER GET PAST RON.
I WOULD LOVE TO HAVE THE WORKSHOP THAT IS SEVERAL HOURS.
LET'S DO IT. WE CAN MAKE A PARTY OUT OF IT.
THERE IS A PLAN TO FINISH ENTRADA.
THANK YOU. I PROMISE YOU, WE WILL GET THAT AS SOON AS YOU'RE ABLE TO DO IT.
AND WE DO APOLOGIZE FOR THE INCONVENIENCE.
DAVID SAID AS WE'RE SAYING, WE WANT TO JUST CLEARLY UNDERSTAND, HELP YOU GUYS KIND OF HELP US.
AND LET ME BE CLEAR, I WOULD LOVE FOR YOU TO APPROVE, MR. MICKENS. AND IF IT'S THE EXCEPTION, THAT'S FINE.
BUT JUST UNDERSTAND THAT THAT'S A DEVIATION OF WHAT WE'VE BEEN DOING.
AND I DON'T WANT SOMETHING THAT AFFECTS HIS DEVELOPMENT.
THAT'S ALL. ALL ABOUT GETTING IT DONE.
THANK YOU. AND IF I CAN JUST COMMENT SIR IT IS IN OUR BEST INTEREST AS A TOWN AND TO MAKE SURE TRY TO GO SO THE WORKSHOP WORKING WITH YOU TO CHANGE THE DYNAMICS. IS PART AND PARCEL OF WHAT WE HAVE TO DO.
I CAN APPRECIATE THE POSITION YOU'VE BEEN IN, BUT WE DO NEED TO CHANGE THE DYNAMICS.
AND NOT ONLY FOR YOU TO BE SUCCESSFUL, BUT FOR US TO BE SUCCESSFUL IN OUR GOALS.
WE HAVE A LOT OF WORK TO DO TO UNDERSTAND OUR COMP PLAN, OUR NEED FOR SALES TAX, WHERE WE'RE GOING TO DEVELOP THAT, AND WE ALL KNOW WE WANT IT ON THESE FRONTAGE ROADS AND ON HIGHWAY FRONTAGES.
SO WE'VE GOT WORK TO DO TO HELP YOU BE SUCCESSFUL.
SO DON'T BE DISCOURAGED, IF TONIGHT IS NOT THE FULL, YOU KNOW, HOPE THAT YOU HAD.
BUT WE DO WANT TO ADVANCE RAY'S PROJECT TOO.
BUT I WANT YOU TO KNOW THAT, AS KIM SAID, WE'RE COMMITTED TO WORK WITH YOU.
RAY EXCUSE ME. WOULD YOU JUST STATE YOUR NAME AND YOUR ADDRESS? JUST PROTOCOLS.
RAY MICKENS. 1603 SLEEPY HOLLOW COURT WESTLAKE, TEXAS.
THANK YOU. BEEN OUT HERE FOR A LONG TIME.
SO SO TO YOUR POINT MYSELF AND B1 BANK WE'RE PARTNERS.
THINK THAT THEY WANT TO BE HERE YESTERDAY.
OBVIOUSLY I HAVE MY OWN OFFICES IN SOUTHLAKE THAT I WANT TO MOVE OVER HERE AS WELL TO WESTLAKE.
SO WE'RE PRETTY MUCH FULLY LEASED OUT OF THAT OFFICE BUILDING.
THE WHOLE THING, THOUGH, IS THAT IT'S THE VILLA LOTS.
AND THE BANK ALL OF THAT IS ALL TOGETHER.
[01:35:02]
WE INVESTED MONEY IN ALL THAT.AND JUST HOPING TO GET IT PASSED.
SO RAY, MAKE SURE I UNDERSTAND THIS.
THIS YOUR WHOLE DEVELOPMENT IS KIND OF THE BANK THAT WE'VE BEEN TALKING TO.
I TOLD YOU, I TALKED TO THOSE BANKERS THREE YEARS AGO.
WHATEVER. AND THEN ANOTHER TIME SINCE THEN, THEY'RE COMING IN.
BUT YOUR WHOLE PROJECT IS NOT ONLY IT'S A COMMERCIAL AND REAL ESTATE TO MAKE THIS THING VIABLE.
YEAH. IT WAS ZONED FOR MIXED USE.
AND WE HAD TALKED ABOUT THIS FOR A WHILE WITH THE BANK, AND THE BANK WANTED TO BE FIRST.
AND SO THAT'S WHY THEY WANTED TO MOVE THE BUILDING DOWN THAT WAY.
AND MAYBE A WAY JUST HELP EDUCATE ME.
I DON'T KNOW WHAT HAPPENED IN P&Z BUT WHAT IS THE ISSUE? WE HEARD ABOUT THE [INAUDIBLE].
BECAUSE THAT IS, THAT IS ALONG THE 114 CORRIDOR.
WE WERE ALL VERY SUPPORTIVE OF THE COMMERCIAL ASPECT OF IT, BUT THE RESIDENTIAL.
AND I DON'T THINK THAT I WAS NOT CLEAR AT THAT TIME THAT THE RESIDENTIAL WAS TIED TO HIS.
GO FORWARD ON THAT COMMERCIAL.
PLEASE TAKE THIS THE RIGHT WAY.
WE JUST APPROVED A PROJECT THAT HOUSE [INAUDIBLE].
NO, BUT I'M SAYING BECAUSE IN ENTRADA WE HAD MOVED THE COMMERCIAL, WE HAD MADE AN EFFORT TO MOVE THE COMMERCIAL RIGHT FROM AND SWITCH IT TO THE CORELOGIC. SO THAT WAS THE PRECEDENT SET IN ENTRADA.
OKAY, WAS TO PULL THE RESIDENTIAL AWAY FROM THE SURFACE ROAD, WHEREAS THE SOLANA HILLS, I THINK IS A REALLY DIFFERENT TYPE OF DEVELOPMENT BECAUSE IT HAS 100 FOOT BUFFER BETWEEN THE RESIDENTIAL AND 114.
SO THAT IS PART OF THE PROJECT THAT THERE'S A REQUIRED 100 FOOT TREE LINE BUFFER.
SO JUST RAY, JUST BACK ON THIS.
THE WHOLE NORTHERN PIECE IS WHAT'S TO BE DEVELOPED RIGHT WITH THE BANK.
IS THAT WHAT YOU'RE SAYING? YES. YEAH, THE WHOLE LINE.
SO WHAT DOES THAT COMPRISE LIKE? THERE'S A NUMBER OF DIFFERENT LOTS HERE.
SO WHAT EXACTLY IS PROPOSED FOR THAT WHOLE AREA.
SO WE HAVE TO DO THE CIVIL I'M ASSUMING ON THE WHOLE.
SO. SO WHAT I'M LOOKING AT IS THE INVESTMENT INTO ALL OF THE CIVIL PLANS THAT THAT I MIGHT HAVE TO DO TO DEVELOP THAT LIME GREEN PART. BUT WHAT IS IT GOING TO BE? I MEAN, YOU MENTIONED THE BANK. IS THAT WHAT'S.
YEAH. DO YOU GUYS HAVE THE RENDERINGS OF IT.
YEAH. SO. SO THIS IS THE BANK.
I HAVE EVERY OTHER ANGLE AS WELL.
OKAY. WE'VE WORKSHOPPED THIS FOR THE LAST YEAR WITH THE BANK.
SO, YOU KNOW, WE'RE HERE JUST TRYING TO GET THE HELP, BUT MAYBE I'M JUST NOT FOLLOWING THIS, BUT, LIKE, WHAT IS THE REST OF THIS? LIKE, THE BANK TAKES UP JUST ONE SECTION OF THIS LOT.
WHAT IS WHAT ELSE IS GOING ON, THEN? ON THE TOP PORTION.
YEAH. IT'S THE SIX VILLA LOTS.
THEY'RE DETACHED. BUT THEY'RE ALL THAT'S ALL PART OF THIS PROPOSAL.
THAT'S WHAT YOU'RE SAYING. YEAH.
BUT DAVID, TO YOUR POINT, WADE, THIS RESOLUTION, ORDINANCE 997 IS JUST TO APPROVE THE BANK SIDE OF THIS AND THE OTHER, WHATEVER IT IS. YEAH.
I MEAN, THE TWO [INAUDIBLE]. THAT'S CORRECT.
YEAH. AS IS THEN THE RESIDENTIAL WOULD HAVE TO GO BACK TO THEM FOR FUTURE OR OTHER PLANNING.
THAT'S INCLUDING THESE WELL SIX HERE? IT'S KIND OF CONFUSING BECAUSE IT'S ONLY THE SIX THAT MR. MICKENS IS LOOKING TO DEVELOP CURRENTLY.
BUT BECAUSE OF THAT REQUIREMENT [INAUDIBLE] BLOCK AT A TIME.
YEAH. THEN WE BROUGHT FORWARD THE OTHER LOTS THAT WERE BEING PROPOSED THROUGH THE DEVELOPER.
RIGHT. BUT THOSE ARE NOT A PART OF THIS PROCESS AT THIS TIME.
THAT'S JUST SOME SELF-IMPOSED RULE THAT'S BEEN IN PLACE.
THAT'S CORRECT. WE CAN'T LOOK AT THIS IN ISOLATION.
[01:40:04]
SO WE'RE SO.WELL GO AHEAD. WELL, I WAS JUST GOING TO ASK IF WE WERE TO APPROVE THE BANK, JUST SO I UNDERSTAND WHAT'S THE TIME FRAME? WHAT ARE THE NEXT STEPS LIKE? BECAUSE WE'RE ALL GOING TO BE EXCITED ABOUT THE RIBBON CUTTING AND SEEING THIS THING GO UP.
TRUE. BUT REALISTICALLY, WHAT ARE WE? MR. MICKENS IS READY TO GO IMMEDIATELY.
HE'S FULLY FUNDED, AND WE WOULD START INTO THE REST OF THE DEVELOPMENT PROCESS.
WHAT WOULD COME BACK TO US DURING THIS FINAL PROCESS? DO WE STILL HAVE TO APPROVE, LIKE THE SITE PLAN OR THE.
SITE PLAN WOULD BE DONE IN HOUSE.
DEVELOPMENT PLAN IS DONE HERE.
OKAY. BUT THEN WE WOULD HAVE THE FINAL.
THE FINAL SITE PLAN WOULD COME BEFORE COUNCIL.
AND THEN WHAT DO WE THINK TIMING.
I MEAN, ASSUMING EVERYTHING JUST KEEPS GOING AHEAD.
WHAT'S THE BIG QUESTION ON THAT IS, IS MR. MICKENS WILLING TO GO FORWARD WITH ONLY THE BANK? BECAUSE I BELIEVE HE'S SAYING THAT THE FUNDING IS TIED TOGETHER WITH THE SIX VILLAS, IS WHAT YOU'RE SAYING.
HAVE WE LIKE. SO UNTIL YOU SHOWED ME THAT PICTURE, I HAD NO IDEA WHAT THE BANK LOOKED LIKE.
DO WE HAVE LIKE, ARE WE MISSING LIKE.
YEAH, IT SHOULDN'T BE IN YOUR MAIN PACKET.
IT'S JUST NOT A PART OF THE PRESENTATION.
AND THEN ALSO PAGE 253 OF YOUR PACKET MIGHT HELP EXPLAIN THE AREAS THAT ARE BEING CONTEMPLATED.
BASED ON THE PLANNING AND ZONING COMMISSION'S RECOMMENDATION.
YEAH. SO I WAS JUST THAT'S WHAT I DIDN'T UNDERSTAND.
OKAY. SO THEY HAD WE TO BE HONEST, IT WAS A LITTLE CONFUSING BECAUSE WE WERE TRYING TO FIGURE OUT A WAY TO MOVE FORWARD, TO TRY TO SUPPORT THE BANK PROJECT WITHOUT APPROVING THE RESIDENTIAL.
YEAH. IT SEEMS. YEAH. OKAY, I THINK BUSINESS IN FRONT OF THE COUNCIL TONIGHT TO APPROVE THE TWO COMMERCIAL LOTS, AND THAT'S IT.
THAT'S THE BUSINESS THAT'S BEEN. RIGHT WAY.
I MEAN, DON'T LET ME. THAT'S CORRECT.
BUT BECAUSE THE ORIGINAL PROJECT WAS THIS ENTIRE THE FIVE LOTS AND THE BANK, THAT'S WHAT HELEN-EVE WAS SPEAKING ABOUT EARLIER THAT COUNCIL, BECAUSE THAT WAS THE ORIGINAL PRESENTATION AND WHAT WAS ORIGINALLY SENT TO P&Z, COUNCIL HAS THE OPTION TO VOTE YES ON THAT AS WELL.
OR YOU COULD DO 997 THAT APPROVES THE COMMERCIAL LOT WITHOUT THE RESIDENTIAL, BUT.
BUT AGAIN, FROM MR. MICKENS STANDPOINT OF APPROVING THAT.
THAT'S. [INAUDIBLE] ARE YOU LOOKING FOR? DO YOU NEED THE RESIDENTIAL APPROVED? I'M LOOKING TO GET THE WHOLE THING APPROVED.
IF NOT, I MEAN, IF WE APPROVE HALF OF IT.
I DON'T KNOW. I GOT TO GO BACK TO MY THE BANK.
WHAT'S FRUSTRATING IS JUST IT'S THE CONTEXT OF, LIKE, YOUR PROJECT SOUNDS WONDERFUL.
AND I WANT TO MAKE SURE WE APPROVE IT AND MOVE FORWARD.
BUT IT'S SO HARD TO APPROVE THESE THINGS IN ISOLATION AND MR. BEATY I KNOW YOU'RE SAYING YOU'VE GOT A DEVELOPMENT PLAN AND YOU KNOW HOW THAT'S GOING TO LOOK, BUT MAYBE IT'S JUST ME I STRUGGLE TO KEEP UP WITH.
YOU KNOW, IF WE DO APPROVE THIS, I MEAN, WHAT'S THE REST OF THE ALLOCATION OF RESIDENTIAL GOING TO LOOK LIKE? AND. YOU KNOW, I'LL TELL YOU, THE SCENARIO I'M TRYING TO AVOID IS WE GET BACKED INTO A CORNER AT SOME POINT, AND WE'RE GOING TO HAVE TO COME AND MAKE SOME CONCESSIONS AND BE LIKE, WELL, YOU KNOW, I PERFECTLY UNDERSTAND THE POSITION.
IT'S INFORMATION THAT WAS SENT TO RON RUTHVEN A LONG TIME AGO.
YEAH. WHAT YOU'RE BEING ASKED TO APPROVE TONIGHT WITH MR. MICKENS IN THE SIX UNITS WITH HIS BANK SITE IS ALREADY ACCOUNTED FOR IN THE 322 UNIT ALLOCATION.
RIGHT. THE SUBMITTALS THAT WERE MADE AND HOPEFULLY WE GET TO HAVE THIS WORKSHOP SOON.
I'LL HAVE BUILDING ELEVATIONS.
[01:45:06]
IT FITS VERY WELL IN THE PID REALLOCATION THAT I GAVE TO LAST SUMMER.IT'S ALREADY IN THERE AS WELL TOO.
OKAY. BECAUSE OBVIOUSLY IT IMPACTS, YOU KNOW, ROADS, INFRASTRUCTURE, EVERYTHING ELSE.
YES SIR. I MEAN LOOK HERE'S MY $0.02 FOR WHAT IT'S WORTH.
LOW SIDE IS ACCESS FROM GIRONA.
SO THERE'S NO NEED FOR AN ELEVATOR.
DAVID, I'LL SAY THIS AGAIN BECAUSE I COULDN'T AGREE WITH YOU MORE.
IT'S A NEW DAY, OKAY? I JUST KEPT THINKING IT'S OUR FIRST DAY ON THE JOB, SO.
[LAUGHTER] BUT WE'RE GOING TO GET IN A ROOM AND WE'RE GOING TO STAND.
WE'RE GOING TO UNDERSTAND ALL OF THIS GOING FORWARD.
WE WILL GET THAT SET UP JUST LIKE WE LIKE TOMORROW.
SOON AS POSSIBLE. BUT HERE'S I MIGHT HAVE THIS THE QUESTION HERE MR. [INAUDIBLE] IT'S WHERE THIS.
IF THE RATIO IS EVERYTHING, YOU'VE MADE IT VERY CLEAR.
THAT'S GOOD. WHAT IS OUR TAKE IS Y'ALL'S TAKE ON WHERE THIS.
I'M FINE WITH IT. AND I JUST WOULD LOVE EVERYTHING ELSE IN CONTEXT.
I JUST IF YOU BEAR WITH US AND JUST HELP US HELP YOU.
THE BUFFER THAT WE HAVE HERE ON THIS SITE IS 135FT.
BECAUSE THERE'S A WHOLE LOT OF EASEMENTS BETWEEN US AN 114.
THE ONLY DIFFERENCE, OF COURSE, IS IT'S NOT TREED.
SO IT IS GOING TO BE A LOT MORE SOUND.
YES. THERE'S ACTUALLY A GRADE CHANGE THERE.
THE OTHER SOLANA SITES UP ON THE HILL IS GOING TO CATCH THE NOISE.
A GRADE CHANGE HERE WHERE THIS PROPERTY IS GOING DOWN THE HILL FROM 114.
I GUESS WE'RE JUST TALKING AMONGST OURSELVES.
I, YOU KNOW, CERTAINLY I'M READY TO TO APPROVE THE COMMERCIAL DESIGNS.
DOESN'T MEAN I CAN'T GET IN FAVOR OF IT.
BUT I'M NOT IN FAVOR. [INAUDIBLE] POSITION.
[INAUDIBLE]. OFFER THAT TO THE IS IT? WOULD IT BE PRUDENT TO TABLE THIS UNTIL WE.
I THINK WHEN THE OPPORTUNITY IS PRESENTED TO US AND WE THINK WE CAN MOVE, I THINK WE GOT TO TAKE IT BECAUSE I THINK WE JUST RISK JUST DELAYING AND CREATING MORE IMPEDIMENTS TO PROGRESS IN ENTRADA.
HE'S BEEN IN THIS COMMUNITY A REALLY LONG TIME.
YOU KNOW, I JUST THINK SOMETIMES WE GOT TO HAVE SOME FAITH IN THE PROCESS.
I THINK IT'S EASY TO KEEP ASKING MORE QUESTIONS.
YEAH. SO I CERTAINLY THAT'S MY VIEW.
I CERTAINLY ECHO YOUR SUPPORT FOR MR. MICKENS AS WELL.
SO DO WE HAVE A NOMINATION? WELL, ARE WE THEN? ARE YOU STILL. WELL YOU STILL NEED TO HOLD THE PUBLIC HEARING FIRST? THANK YOU. WELL, I HAVE ONE OTHER QUESTION, THOUGH.
SO THEN ARE WE ONLY APPROVING THE COMMERCIAL BECAUSE THAT'S HOW THIS IS WRITTEN? OR DO WE HAVE HAVE TO REWRITE THIS ORDINANCE? WELL, CAN WE IMPROVE IT WITH AN AMENDMENT TO THE ORDINANCE? YEAH, ABSOLUTELY. YOU CAN MODIFY HOWEVER? YEAH. THAT'S JUST HOW IT CAME TO YOU [INAUDIBLE] P&Z.
PUBLIC HEARING. OPEN UP FOR PUBLIC HEARING ON ORDINANCE 997.
DO I HAVE TO READ THE WHOLE? YOU DON'T NEED TO.
ANY COMMENTS ON ORDINANCE 997? PUBLIC MEETING CLOSED.
NOW BACK TO ANY MORE DISCUSSION OR A MOTION.
WELL, I WOULD LIKE TO MAKE A MOTION TO APPROVE ORDINANCE 997, BUT AMENDED TO INCORPORATE ONLY THE NORTHERN LOT, WHICH COMPRISES THE COMMERCIAL BANK AND THE SIX RESIDENTIAL LOTS.
I HAVE A SECOND. DIE WITHOUT A SECOND.
AND I JUST SEEK CLARITY WHAT THE PLAN IS.
THANK YOU. I'M SORRY, I JUST FROM THE TWO COUNCIL MEMBERS.
[01:50:02]
WELL, I MEAN, MY RECOMMENDATION WOULD BE THAT WE TABLE THIS UNTIL WE HAVE OVERVIEW MEETING AND SEE IF THIS MAKES SENSE IN THE SCOPE OF.FROM A TIMING PERSPECTIVE, MR. MICKENS WHAT ARE THE DEADLINES? WHAT ARE THE HARD STOP DATES THAT WE GOT TO THINK ABOUT HERE? SO, SO REALLY, I MEAN, I DON'T KNOW, I RISK LOSING B1 BANK AS A TENANT OUT HERE IN THIS PROJECT, THAT'S PRETTY MUCH IT. HOW LONG HAVE THEY BEEN LOOKING AT THIS? LOOKING AT THIS FOR A WHILE.
I THINK WE'VE. IT'S BEEN A COUPLE OF YEARS, I THINK THREE, THREE YEARS AGO.
THEY MET HERE AND THEY MADE INROADS.
THEY ARE LOOKING AT BEING A PART OF THE COMMUNITY HERE INVESTING IN THE WESTLAKE ACADEMY.
AND DAVID JUST AND MR. MICKENS JUST TO LET YOU KNOW MAYOR WHEAT ASKED ME TO MEET WITH THE BANKERS BEFORE WE RAN AND JUST TO HAVE A DISCUSSION ABOUT THE AREA.
AND I WAS IN BANKING AND THEY'RE GOOD GUYS.
AND THEN WE MET UP WITH THEM AGAIN PROBABLY A YEAR AGO, I THINK, ONCE I WAS ON COUNCIL.
SO IT'S BEEN A IT'S BEEN A WHILE.
SO, MR. MICKENS, WOULD IT HELP YOU IF WE WENT BACK TO THE ORIGINAL ORDINANCE AND APPROVED THE COMMERCIAL AND THEN LIKE REEVALUATED THE RESIDENTIAL ASPECT? FUTURE MEETING IS AFTER WE HAVE.
IT'S JUST THAT SPECIFIC RESIDENTIAL THAT'S THE STICKING POINT.
AND IT'S AGAIN, SORRY FOR BUT IT'S NOT THE RESIDENTIAL BECAUSE THE RATIOS ARE FINE.
IT'S JUST THE LOCATION OF THE THE LAYOUT.
I MEAN, WE HAD A LOT OF CONCERNS AT P&Z OF THE ENTRY EXIT, THE HOW THE GARAGES WERE LAID OUT.
I MEAN, THERE WAS A LOT OF ISSUES IN TERMS OF THE LAYOUT.
SO. IT'S THAT'S WHERE WE ARE WITH IT, I THINK.
I'LL REPORT BACK. I THINK YOU JUST HAVE TO RESUBMIT, I THINK, FOR THE OTHER PORTION OF THE PROPERTY.
BUT, I MEAN, HOW QUICKLY CAN WE THEORETICALLY REVISIT JUST THE SECOND SECTION, THE RESIDENTIAL.
HONESTLY, HE'S ALREADY GOT IT WITH US.
RIGHT. SO IT WOULD BE JUST SOME MINOR AMENDMENTS.
BUT IF WE FEEL LIKE THAT, THAT WE CAN REARRANGE THESE OR ANYTHING LIKE THAT, THEN AND POSSIBLY GET TO AN OPPORTUNITY TO APPROVE THEM AT RESIDENTIAL AT THAT LOCATION, THEN I WOULD SAY, YES, LET'S TABLE IT OR LET'S APPROVE 997 AS IS AND MOVE FORWARD AND GIVE HIM AN OPPORTUNITY TO RESUBMIT ANY CHANGES THAT WE MIGHT HAVE.
AND HELEN-EVE IF HE WAS TO TAKE BACK THE RESIDENTIAL AND MAKE SITELINE CHANGES.
SETBACK CHANGES, ARRANGEMENT OF THE HOMES.
COULD WE MOVE FORWARD WITH THE PROCESS AS IS, OR IS IT SOMETHING WE WOULD HAVE TO COMPLETELY RESUBMIT? SEPARATE. BE A SEPARATE APPLICATION OKAY.
WELL, CERTAINLY I WANT TO. I DON'T KNOW IF IT'S HELPFUL, BUT I MEAN, I DON'T WANT TO SEND THE DEVELOPER AN MR. MICKENS AWAY EMPTY HANDED, SO I'M INCLINED TO MOVE THAT WE APPROVE ORDINANCE 997 AS PROPOSED.
YOU KNOW, I WAS KIND OF HOPING WE'D HEAR MORE OF DURING THIS WORKSHOP SESSION.
MR. MICKENS, IF THE JUST THE BANK ELEMENT WERE APPROVED FOR YOU, DOES THAT HELP AT LEAST MOVE THAT? AND IF WE WERE TO TRY TO BRING THE RESIDENTIAL PIECE BACK.
I. SO BOTH WE HAVE A MOTION TO APPROVE 997 AS PRESENTED TO US TO COUNCIL.
AND BEFORE WE BOX OURSELVES INTO THIS, THE BANK IS GREAT.
I DON'T FULLY UNDERSTAND THIS AS A MEDICAL BUILDING, BUT I'D LOVE TO KNOW A BIT MORE ABOUT IT.
BUT I JUST THINK IF WE'RE ALL IN POSITION TO APPROVE THE BANK, WE APPROVE IT.
[01:55:01]
SO YOU MAKE A GOOD POINT, DAVID.DID P&Z IF YOU'RE COMFORTABLE SPEAKING FOR P&Z BECAUSE YOU WERE A MEMBER AT THAT TIME, TAMMY.
BUT DID P&Z REVIEW THIS OTHER THIS OTHER LOCATION AND FIND IT ACCEPTABLE.
WELL, I MEAN, THE COMMERCIAL, THE COMMERCIAL THAT DAVID'S MENTIONING, WE HAVEN'T.
CORRECT. SO THERE WASN'T A REAL PRESENTATION.
THE WRITE UP SAYS THE COMMERCIAL PORTIONS OF THE PROPOSED BLOCK P.
I WOULD MAKE ANOTHER MOTION THAT WE APPROVE.
APPROVE IT AS PRESENTED, BUT ONLY WITH RESPECT TO RAY MICKENS BANK PROJECT, WITH A CAVEAT THAT WE BRING THIS BACK AS EXPEDITIOUSLY AS POSSIBLE.
THERE'S BEEN A MOTION MADE TO APPROVE ORDINANCE 997 WITH CONDITIONS.
WE'LL WORK ON THAT IMMEDIATELY.
GET IN. OKAY. WE'RE GOING TO TAKE A FIVE MINUTE BREAK.
WE'LL BE BACK AT LET'S SAY AT 6:35.
SO BASICALLY WE'RE JUST APPROVING THIS SECTION.
[J.1. 24-120 Act to Nominate and Elect the Mayor Pro Tem for 2024-2025]
[J.2. 24-149 Consideration of and action to accept the resignation of Council Member Tim Shiner from the Westlake Town Council]
[J.3. 24-095 Consider and act to hire Dr. Kelly Ritchie as the new Head of School for Westlake Academy and approve the Head of School’s employment contract; and take appropriate action (Wade Carroll, Town Manager)]
[J.4. RES 24-28 Consider approval of Resolution 24-28 to implement an Enterprise Resource Planning Software System and authorize the Town Manager to execute the contract (Cayce Lay Lamas, Director of Finance)]
[J.5. RES 24-34 Discuss, consider and act regarding Resolution 24-34 to amend the 2024 Town Council and Board of Trustees calendar through September 30, 2024 (Wade Carroll, Town Manager)]
[02:07:26]
OKAY. I'D LIKE TO GET BACK TO START THE MEETING AT 6:37.[02:07:30]
I BELIEVE WE'RE ON REGULAR AGENDA ITEMS. J.1 124-120 ACT TO NOMINATE AND ELECT A MAYOR PRO TEM FOR 2024-25.I WOULD LIKE TO NOMINATE TAMMY REEVES TO BE MAYOR PRO TEM.
SECOND. ALL IN FAVOR? AYE, AYE.
MOTION CARRIES. THANK YOU, TAMMY.
CONSIDERATION AND ACTION ACCEPT THE RESIGNATION OF COUNCIL MEMBER TIM SHINER, WESTLAKE TOWN COUNCIL.
I MOVE THAT WE ACCEPT THE RESIGNATION.
I MOVE TO ACCEPT THE NOMINATION.
ALL IN FAVOR? AYE, AYE. ANY OPPOSED? AGAIN, TIM AND CRYSTAL, THANK YOU FOR YOUR HELP FOR THE TOWN AND SCHOOL.
WADE. MAYOR AND COUNCIL WHAT YOU HAVE BEFORE YOU AT YOUR DAIS IS THE CONTRACT.
THE CONTRACT HAS NOT CHANGED SINCE WE FIRST BEGAN SCRIPTING THE CONTRACT WITH THE HELP OF STAN LOWERY, OUR ATTORNEY.
THE ONLY THING THAT HAS CHANGED IS HER START DATE.
AND WE BELIEVE THAT IT WOULD SOLVE A LOT OF ISSUES FOR US IF WE WENT AHEAD AND APPROVED THE CONTRACT WITH TODAY'S DATE ON IT AND LET HER START ON THE 20TH, AND SHE WOULD BE PAID A DAY RATE ON THE DAYS THAT SHE'S ON CAMPUS AND ABLE TO WORK.
THAT THE ACTUAL START DATE IS JUNE 20TH.
IT'S TODAY. MAY 20TH. MAY 20TH.
YES, SIR. DO I HAVE A MOTION? YEAH. I'LL MAKE A MOTION.
DO I HAVE A SECOND? I'LL SECOND.
WE'RE VERY EXCITED TO GET DOCTOR RITCHIE.
[02:10:04]
THE TOWN MANAGER TO EXECUTE THE CONTRACT.CAYCE. CAYCE IF YOU DON'T MIND WAIT JUST ONE SECOND.
I THINK WE'RE HAVING A MIC ISSUE.
GOOD. I'M GLAD ONLY Y'ALL HEARD THAT LITTLE BIT.
THIS IS THE FINANCIAL BACKBONE OF ALL THE THINGS THAT WE DO IN THE TOWN.
THE ASK ITSELF IS FOR UP TO $85,000.
AND I'LL GO THROUGH A COST BREAKDOWN HERE IN A MOMENT.
WE HAVE A SOFTWARE THAT WAS PUT IN PLACE IN 2004.
SO WE HAVE A 20 YEAR OLD SOFTWARE.
THE COMPANY ITSELF STARTED IN GRAPEVINE.
IT WAS BOUGHT IN 2020 BY ANOTHER VENDOR THAT HAS STOPPED SUPPORTING IT.
WE HAVE NO ABILITY TO MAKE IMPROVEMENTS.
IMPLEMENT ANY OTHER PROCESSES.
WE ARE ASKING THAT COUNCIL APPROVE THE SPENDING FOR US TO PROCURE CASELLE SOFTWARE.
THEY HAVE A ROBUST ERP SYSTEM THAT INCLUDES ALL OF THE NECESSARY ITEMS THAT WE CURRENTLY HAVE, PLUS A SIGNIFICANT NUMBER OF IMPROVEMENTS AS FAR AS TECHNOLOGY EFFICIENCIES REPORTING.
AND I'LL TALK THROUGH SOME OF THOSE BENEFITS AS WE GO THROUGH.
THE FIRST THING TO NOTE IS BECAUSE THIS PURCHASE IS OVER $50,000, PARTICULARLY FOR THE NEW COUNCIL.
[K. EXECUTIVE SESSION]
FOR YOUR PART, WE ARE BEHOLDEN TO LOCAL GOVERNMENT CODE SECTION 252 WHENEVER IT COMES TO COMPETITIVELY BIDDING ANYTHING $50,000 OR MORE.WE DID ADHERE TO THAT STATUTE.
WE PUT AN RFP OR A REQUEST FOR PROPOSAL ADVERTISED BEGINNING IN FEBRUARY.
IT WAS OUT FOR A COUPLE OF WEEKS.
WE RECEIVED FIVE RESPONSES FROM DIFFERENT VENDORS.
OUT OF THOSE FOUR, WE NARROWED IT DOWN TO TWO FINALISTS.
WE THEN ENGAGED THEM FOR IN-DEPTH CONVERSATIONS AS FAR AS WHAT THEY WOULD OFFER FOR IMPLEMENTATION PROCESSES, AND REALLY KIND OF GET AN IDEA OF WHAT WE CAN EXPECT FROM THEIR SUPPORT GOING FORWARD.
AND FROM THAT LAST TWO, WE SELECTED CASELLE.
WHENEVER WE ARE ASKED TO PROVIDE SUPPORT TO THE BOARD, TO OTHER DEPARTMENTS IN THE FORM OF REPORTS OR DATA, IT CAN BE VERY DIFFICULT HAVING TO LOOK IN 3 TO 4 SYSTEMS, MARRY UP DIFFERENT APPROACHES BASED ON WHO WAS HERE AND WHO WASN'T, AND
[N. FUTURE AGENDA ITEMS]
THEN TRY TO WORK BACKWARDS FROM WHAT SOME OF US CONSIDER BEST PRACTICES TO WHAT HAS JUST BEEN IN PLACE FOR 20 YEARS, BASED ON WHAT THEY DEVELOPED 20 YEARS AGO.IT'S TAXING, TO SAY THE LEAST.
SO SPECIFICALLY, WHAT WE'RE WANTING TO DO IS REPLACE THE SOFTWARE AND REALLY MAKE SOME HUGE STRIDES AS FAR AS WHAT WE CAN OFFER SERVICE LEVEL IN THE FINANCE DEPARTMENT, STARTING WITH INTEGRATED PROCESSES, WITH AUTOMATED WORKFLOWS, TAKING THOSE DISPARATE PIECES AND MARRYING THEM INTO ONE SYSTEM, WHICH IS THE POINT OF AN ACTUAL ERP WHERE YOU DON'T HAVE JUST 1 OR 2 ITEMS, BUT IT'S MORE OF A ROBUST SYSTEM FOR RESOURCE PLANNING.
ANOTHER THING TO CONSIDER THAT I THINK WILL BE REALLY BENEFICIAL FOR THE TOWN REALLY IMPORTANT FOR COUNCIL TO KNOW IS THE IMPROVED MODERN TECHNOLOGY, SPECIFICALLY WHAT OUR CUSTOMERS SEE.
SO AS TOWN RESIDENTS, YOU ALL GET A UTILITY BILL.
WE GET COMMENTS QUITE FREQUENTLY ABOUT THE DIFFICULTY TO USE THAT SYSTEM AND HOW IN A TOWN THAT HAS THREE MAJOR FINANCIAL CORPORATE CAMPUSES PEOPLE MOVING HERE SEE THAT FROM THE TOWN OF WESTLAKE, AND THEY DON'T MAKE THAT CONNECTION.
SO WE WOULD VERY MUCH LIKE TO IMPROVE THAT END USER EXPERIENCE.
AND THEN AGAIN, DATA MANAGEMENT.
THIS SOFTWARE HAS A LOT OF CAPABILITIES, PARTICULARLY AROUND WATER AND SEWER INFRASTRUCTURE.
YES, SIR. YEAH. JUST A QUICK QUESTION.
HOW DOES THE PRICE COMPARE TO THE OTHER SYSTEMS THAT YOU LOOKED AT? AND HOW DOES THIS COMPARE TO THE EXISTING SYSTEM? SO THE PRICE POINT IS SIGNIFICANTLY LOWER.
WE HAD THE TOP BID COME IN AT ABOUT $750,000.
[02:15:04]
YEAH. OUT OF OUR PRICE POINT, PARTICULARLY FOR HOW SMALL WE WERE.OUT OF THE FOUR THAT WE DEMOED THE AVERAGE PRICE WAS AROUND $100,000.
AND THEN CURRENTLY, WHAT HAVE WE BEEN PAYING? WE PAY $20,000 A YEAR FOR MAINTENANCE.
IS WHAT YOU'RE SAYING CORRECT? OKAY, BUT WORTH THE LEAP? ABSOLUTELY. SCHOOLS ON A DIFFERENT SYSTEM.
CORRECT. AND THERE'S NO VALUE IN HAVING BOTH ON THE SAME SYSTEM.
YEAH. DIFFERENT CHART OF ACCOUNTS.
AND THEN WHENEVER YOU THINK ABOUT WHO THE CUSTOMERS ARE.
YEAH, THE SCHOOL SIDE HAS THE STUDENT SIDE.
SO THOSE ARE FUNDAMENTALLY VERY DISPARATE OFFERINGS.
AND MOST SOFTWARES DON'T OFFER BOTH.
GOT IT. I MEAN, LOOK, I'M, HAPPY TO PROCEED TO VOTE.
IF YOU GUYS WANT TO KEEP HEARING MORE ABOUT THE TECHNICALITIES OF THE ERP.
AND I DON'T WANT TO TAKE IT AWAY FROM YOU.
[LAUGHTER] ALL RIGHT, LET'S NOT I'M TIRED.
THESE THINGS THAT MAYBE SHOULD BE SYNCED UP.
OR MAYBE THERE'S A REASON, BUT IT'S THESE THINGS COME ACROSS, RIGHT? PART OF OUR JOB IS TO MAKE SURE THINGS ARE GOOD FOR THE FUTURE AS WELL.
SO LET'S MAKE SURE WE GET THAT ON THE AGENDA IF IT MAKES LIFE EASIER GOING FORWARD.
I'D MOVE THAT WE APPROVE THE RESOLUTION 24-28.
I WILL SECOND. ALL IN FAVOR? AYE, AYE. ANY OPPOSED.
AND, CAYCE, THANK YOU TO YOU AND YOUR TEAM.
AND I'LL STAY HERE LATER TONIGHT IF YOU WANT TO FINISH YOUR THING.
CAYCE. SORRY FOR CUTTING YOU OFF THERE.
[LAUGHTER] I'M GOING TO MAKE HIM. I'M GOING TO MAKE HIM COME WITH ME.
OKAY. ITEM J.5 RESOLUTION 24-34.
DISCUSS, CONSIDER, AND ACT REGARDING RESOLUTION 24-34 TO AMEND THE 2024 TOWN COUNCIL AND BOARD OF TRUSTEES CALENDAR THROUGH SEPTEMBER 30TH, 2024. MR. CARROLL. MR. MAYOR AND COUNCIL MEMBERS, WE PUT OUT A PRELIMINARY CALENDAR JUST FOR YOU GUYS TO START THE DISCUSSION.
AND AFTER TALKING TO SEVERAL OF THE COUNCIL MEMBERS, IT SOUNDS LIKE TUESDAYS WOULD BE A HARD DAY.
IT'S A TRAVEL DAY FOR A LOT OF BUSINESS FOLKS, SO WE MAY NOT MONDAY MIGHT NOT BE THE OR TUESDAY MIGHT NOT BE THE RIGHT DAY FOR THOSE THAT ARE STILL IN THE WORKFORCE.
SO WE'RE HAPPY TO MOVE OFF THAT DAY AT COUNCIL'S DISCRETION.
WHAT I'M REALLY LOOKING FOR IN THE CALENDAR IS A SET MEETING SCHEDULE THAT DOESN'T CHANGE MUCH.
WE NEED TWO MEETINGS A MONTH, AND I KNOW MR. MAYOR, THAT YOUR INTENTION IS TO EVENTUALLY GET TO A PART WHERE WE COULD HAVE A SINGLE MEETING A MONTH FOR ONE FOR THE TOWN AND ONE FOR THE ACADEMY.
THAT'S I HOPE WE CAN GET THERE.
AND I THINK WE CAN GET THERE AT THE START OF THE NEW FISCAL YEAR.
BUT GOING THROUGH THE BUDGET SEASON AND INTO STRATEGIC DEVELOPMENT, THOSE KIND OF THINGS THROUGH THIS SPRING AND SUMMER, I HIGHLY SUGGEST THAT WE JUST LEAVE IT AS IS AND WE HANDLE WHAT SCHOOL BUSINESS WE NEED TO HANDLE AND TOWN BUSINESS AT THE SAME TIME, BUT THAT WE DO HAVE AT LEAST TWO MEETINGS A MONTH.
AND GENERALLY MOST TOWNS TAKE OFF THE FIRST HALF OF JULY FOR THE JULY 4TH HOLIDAY.
BUT WE COULD CERTAINLY SQUEEZE THE SECOND ONE IN AND MOVE THOSE DATES AROUND AS NEEDED.
AND YOU CAN COME TO ME WITH QUESTIONS.
THAT'S SOMETHING THAT I WOULD REALLY LIKE TO ENSURE THAT WE'RE DOING GOING FORWARD.
WE WANT TO HAVE THOSE QUESTIONS EARLY.
YOU CAN ASK IT FOR TRANSPARENCY PURPOSES DURING THE MEETING, EVEN IF WE GIVE YOU THE ANSWER.
AND THEN YOU CAN CERTAINLY HAVE THAT ANSWER TO ON THE DAY OF THE MEETING ITSELF.
I MEAN, THIS MEETING WENT A LITTLE LONGER THAN I WANT.
I DO WANT US TO BE EFFICIENT FOR OUR RESIDENTS GOING FORWARD.
BUT I WILL TELL YOU, DOCTOR WHITE TRAVELS.
[02:20:02]
SHE WAS ADAMANTLY AGAINST IT, I THINK SOME OTHERS.STAFF CERTAINLY UNDERSTANDS THAT WE HAVE A NEEDS FOR SPECIAL MEETINGS ON OCCASION.
WE JUST HOPE THAT FREQUENCY DECREASES SOMEWHAT.
UNDERSTOOD. CAN I GET A MOTION TO APPROVE RESOLUTION 24-34? WELL, MR. MAYOR, IF YOU APPROVE THAT RESOLUTION.
OH, I'M SORRY. THAT'S THE CURRENT CALENDAR.
WHAT YOU NEED IS TO TAKE ANY SUGGESTIONS.
SO WE NEED TO TABLE THIS? TABLE IT, OR TAKE SUGGESTIONS ON WHAT DAY THAT YOU WOULD LIKE TO MEET.
AND WE CAN ADJUST THE CALENDAR AS SUGGESTED HERE IN THIS MEETING.
MOVE IT TO MONDAY. JUST DO THE SAME THINGS.
MOVE IT TO MONDAY FIRST AND THIRD MONDAYS OF THE MONTH.
I MOVE THAT WE. I DID WANT TO POINT OUT THAT SEVERAL OTHER LOCAL ENTITIES THEIR COUNCILS MEET ONCE IN NOVEMBER AND ONCE IN DECEMBER TO ACCOMMODATE THE THANKSGIVING AND CHRISTMAS HOLIDAYS.
AND SO WE WOULD RESPECTFULLY REQUEST THAT COUNCIL ALSO CONSIDER THAT.
I'M GOOD WITH THOSE CHANGES TO THE FIRST AND THIRD MONDAYS.
OKAY. THAT'S PERFECT. DO WE NEED TO AGREE ON A START TIME OR? THE START COUNT TIME CAN VARY, BUT IF YOU GUYS WANT TO HAVE A STANDARD START TIME, THAT WOULD BE HELPFUL AS WELL.
LIKE, LET'S MAKE IT AS EASY AS POSSIBLE.
4:00. EVERYBODY'S GOOD WITH 4:00 START.
YEP. OKAY. SPEAK FOR DOCTOR WHITE.
START FIRST AND THIRD MONDAYS WITH THE OCCASION OF THE MONTH WHERE WE HAVE A HOLIDAY PRESENT.
AND WE WOULD MOVE THAT TO ONCE A MONTH.
AND YOU'LL GET THAT OUT AND SEND IT OUT.
THAT'S CORRECT. WE'LL GET IT OUT TO EVERYBODY.
YES, SIR. BUT WE STILL HAVE TO MAKE A MOTION FOR IT.
DO WE NEED A MOTION TO DO THIS, TO APPROVE THE CALENDAR, OR DO WE WANT TO BRING THAT BACK? I THINK WE SHOULD. YEAH.
NEED A MOTION TO APPROVE THE CALENDAR WITH THE ADJUSTMENTS WE MADE GOING TO MONDAY STARTING AT 4:00.
MOTION. CAN I GET A SECOND? I WAS GOING TO SECOND.
CAN I GET A SECOND? [LAUGHTER] YEAH, I'M HAPPY TO SECOND. OH, THANKS.
ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.
WE WILL NOW GO TO AGENDA ITEM K, EXECUTIVE SESSION AT 6:52 P.M..
WOULD YOU PLEASE YOU PROBABLY NEED TO READ WHAT WE'RE GOING.
EXECUTIVE SESSION 24-15 FOR THE TOWN COUNCIL WILL CONDUCT A CLOSED SESSION PURSUANT TO TEXAS GOVERNMENT CODE ANNOTATED CHAPTER 551 FOR THE FOLLOWING. K.1 SECTION 551-071.
CONSULT WITH THE ATTORNEY REGARDING OPTIONS TO FILL VACANT TOWN COUNCIL SEAT.
DO I NEED TO GO OVER? WE'VE TABLED K.2.
AND CONSIDERATION OF EMPLOYEE GRIEVANCE AND THEN K.3 SECTION 551.076 DELIBERATION REGARDING THE DEVICES SECURITY AUDITS RELATED TO SUMMARY OF FINDINGS OF AN INTRUDER DETECTION AUDIT FOR WESTLAKE ACADEMY.
FIRST DAY ON THE JOB, Y'ALL. GOOD JOB.
ALL RIGHT, WE CONVENED. THANK YOU.
AND THERE'S ALWAYS A RISK THAT YOU WAIT TILL THE END AND YOU DON'T LIKE WHAT YOU SEE.
YOU SPEND A LOT OF MONEY DEVELOPING IT.
SO DO I HAVE A MOTION AND A SECOND TO BRING FORWARD STRATEGIC PLANNING? SO MOVED.
YEAH. HOW WOULD YOU PROPOSE? SO OBVIOUSLY, IT'D BE NICE TO SEE WHAT WE'VE GOT.
AND THEN WOULD YOU SOLICIT A MARKUP OR WOULD IT BE FOR DISCUSSION FIRST AND THEN A MARKUP? YOU GUYS TELL ME. [INAUDIBLE] I GOT A COPY OF TROPHY CLUBS AND SOUTHLAKES, AND IT'S SOMETHING THAT I WANT US AT A COUNCIL TO PUT IN.
ALONG WITH, YOU KNOW, KELLY RITCHIE WHEN SHE GETS HERE.
SO WHATEVER THE BEST WAY TO DO THAT.
BUT I THINK THE FIRST STEP IS LET'S SEE WHAT WE HAVE, BECAUSE.
ABSOLUTELY. I WAS TOLD WE DIDN'T HAVE IT.
YEAH. SO WE DO HAVE A CURRENT POLICY.
I COULD DISTRIBUTE THAT TO COUNCIL.
[02:25:03]
LEGAL COUNSEL OR WHOMEVER IT IS? HELP. STAN, DO YOU HAVE ANY INPUT ON THAT? WELL, I THINK YOU PROBABLY OUGHT TO START BY READING WHAT YOU HAVE.CORRECT. PAIRING SOME OF YOUR NEIGHBORING CITIES OR WHATEVER SAMPLE DOCUMENTS YOU WANT.
GIVE FEEDBACK TO US ON WHAT THINGS ARE YOU WANT TO CHANGE? PERFECT. MASSAGE IT TO TURN IT BACK AROUND.
PERFECT. AND PERHAPS CONSIDER THE SCHOOL ASPECTS THAT ARE PROBABLY NOT CURRENTLY INCORPORATED.
WE HAVE A MOTION AND A SECOND FOR THAT AS WELL.
PUBLIC. SO THE PAST ONE WAS A RESIDENT SURVEY THAT WE HAVEN'T DONE IN A COUPLE OF YEARS.
BUT THIS ONE SAYS CITIZEN AND PARENT SURVEY WAS.
PARENT DID THEY HAVE A SECTION FOR WESTLAKE ACADEMY PARENTS IN THAT SURVEY? A COUPLE YEARS. I BELIEVE WE DID ONE SEPARATELY FOR PARENTS.
WHATEVER Y'ALL THINK IS RIGHT.
I'D LIKE TO GET I REALLY WOULD LIKE TO GET A BASELINE.
SO WOULD THIS SURVEY BE DONE LIKE IN-HOUSE OR.
SO I WOULD TOO. BUT WAIT, LET ME, LET ME JUST FOR A SAKE OF KIND OF TRENDING, WE HAD A FIRM THAT DID THAT WITH US NUMEROUS YEARS. RIGHT.
ACTUALLY DID IT. OH, IT WAS SO.
WE SPENT TIME GOING OVER THAT.
PART OF THOSE QUESTIONS SHOULD BE FROM YOU GUYS.
WHAT YOU WANT TO KNOW? COUNCIL MEMBERS. YEAH, BUT I THINK MAYBE BEFORE WE DELVE INTO THE QUESTIONS, WE SHOULD MAYBE JUST SUMMARIZE WHAT IS IT WE WANT TO ACHIEVE? AND ONCE WE DO THAT, START DEVELOPING THE QUESTIONS.
AND ONE OF THE THINGS I DO KNOW IS THERE'S A REAL SCIENCE AND AN ART TO SURVEYS.
ABSOLUTELY. AND WHETHER IT'S GETTING PEOPLE TO PARTICIPATE, HOW TO PRESENT THEM, OR THE LENGTH AND COMPLEXITY OF THE QUESTIONS TO WHAT YOU ULTIMATELY EKE OUT BY THE WAY THEY'RE RESPONDING, AND TREND ANALYSIS WOULD BE AN AMAZING THING TO COLLECT.
SO LET'S NOT DISMISS HAVING SOMEONE WHO HAS THE SKILLS DEVELOP THIS FOR US.
ABSOLUTELY. BECAUSE WE DON'T WANT TO MISS WHAT COULD BE A GOOD OPPORTUNITY.
THE LAST CITIZEN SURVEY THAT I HAD OUTSOURCED WAS APPROXIMATELY 25 TO 30.
TO GET THAT FEEDBACK, DID WE, MAYOR? DID WE NOT INVEST IN SOME FORM OF FEEDBACK TOOL FOR OUR PRIOR HEAD OF SCHOOL? DO YOU REMEMBER SCHOOL? THERE WAS A SURVEY COMPLETED AND A COMPLETE LOOK AT THE SCHOOL, BUT THERE IS A TOOL WHERE PEOPLE COULD PROVIDE INPUT ON.
NO, MORE LIKE A SURVEY MONKEY OR SOMETHING LIKE THAT.
IT WAS WE HAVEN'T WE HAVE A SURVEY MONKEY. I THOUGHT WE PAID FOR THIS, BUT IT WAS A DIFFERENT IT WAS.
I GUESS WHAT I'D ASK FOR COUNCIL IF IT'S OKAY, IS I WOULD JUST PULL THE LAST RESIDENTIAL SURVEY.
AND I THINK, DAVID, TO YOUR POINT, I WANT TO USE THOSE FOR THE INFORMATION AND UNDERSTAND NOT TO USE IT TO PROMOTE A NARRATIVE WHICH, YOU KNOW, THE SCHOOL IS IMPORTANT TO THE TOWN OR IT'S NOT IMPORTANT TO THIS TOWN.
AND, YOU KNOW, THERE'S SOME GREAT INFORMATION IN THERE ACROSS EVERY FACET.
SO WHY DON'T WE FIRST THING GET THAT OLD SURVEY OUT, FIND IT.
DOES THAT MAKE SENSE? NO PROBLEM. YEAH.
NO, LET'S START WITH THAT FOR SURE.
BUT I THINK HELPING EDUCATE US ON WHAT OUR OPTIONS ARE, WHAT THE PRICE WOULD BE, YOU KNOW, AND BUT IF THIS WERE SOMETHING WE COULD IMPLEMENT ON AN ANNUALIZED OR BIANNUAL BASIS, THAT WOULD BE SOMETHING TO THINK ABOUT.
OKAY. YOU KNOW, IT'S MY RECOLLECTION, FEBRUARY 2023 THAT ESTIMATE YOU GOT THAT YOU JUST CITED INCLUDED A TOWN SURVEY WHEN WE WERE WHEN YOU GOT AN ESTIMATE FOR THE UPDATE, THE PLAN.
SO LET'S JUST NOT LET'S MAKE SURE WE DON'T DO THE SAME WORK TWICE OR PAY FOR IT TWICE.
AND IT'S THE EXACT SAME THING.
THERE WAS A SURVEY AND THIS IS GOING TO GO BACK.
[02:30:02]
I THINK IT WAS RIGHT DURING COVID THEY DID AT THE SCHOOL AND THEY NEVER ACTUALLY TO MY KNOWLEDGE.AND DAVID, YOU'VE GOT A BETTER MEMORY THAN I DO.
WE GOT A COPY OF IT JUST TO SEE WHAT THE FEEDBACK WAS.
I THOUGHT IT WAS VALUABLE DATA.
BUT I WOULD LIKE TO HAVE SOMETHING FOR DR.
RITCHIE TO COME INTO TO KNOW THAT'S ANOTHER SITUATION.
OKAY. WELL, TO THAT END, SHOULD THERE WAS A CONSULTING REPORT DONE FOR THE SCHOOL.
DO WE REVIEW THAT IN EXECUTIVE SESSION? HAVE IT ALREADY BEEN REVIEWED? WADE I WOULD ASK YOU TO READ THE.
AND THEN I WANT TO MAKE SURE WE HAVE TIME TO GO THROUGH THAT.
NEW HEAD OF SCHOOL, NEW COUNCIL.
THE FIRST FIVE POINTS WERE ALL AROUND.
IS IT? IS THAT AN EXECUTIVE SESSION THING OR PUBLIC MEETING THING OR SOMETHING ELSE? PROBABLY PUBLIC. OKAY.
LET'S LOOK AT THAT. LET'S GET IT DISTRIBUTED.
THEN WE'LL FIGURE OUT WHAT TO DO. OKAY.
BUT DOCTOR RITCHIE DOES HAVE A COPY OF IT.
ALL RIGHT. AND BEFORE WE PUT THAT ON A FUTURE AGENDA, I'LL JUST DISTRIBUTE THE.
COUNCIL. ALL RIGHT NUMBER FOUR IS GIVE DISCUSSION AND DIRECTION TO THE TOWN MANAGER HEAD OF SCHOOL TO CREATE AND CONDUCT A STAFF SURVEY INCLUDING 360 EVALUATION FOR ALL SUPERVISORY. THIS IS ONE THAT THE MAYOR BROUGHT UP AS WELL, THAT I THINK IS MORE INTERNALLY FOCUSED THAN.
OKAY. I MIGHT STILL HAVE A COPY OF IT.
I THINK IT WAS A SURVEY MONKEY.
DO YOU REMEMBER? BUT JUST AGAIN, A BASELINE LIKE NOW, OUR GOAL AS A GOVERNING BODY IS TO MAKE SURE THAT WE HAVE HAPPY AND SATISFIED EMPLOYEES.
I WOULD TAKE THAT ONE OFF THE LIST OKAY.
BECAUSE THAT'S LIKE HANDLING A BOMB.
AND THOSE ARE RELATIVELY CHEAP THESE DAYS.
BUT YOU HAVE DOLLARS BUT YOU NEED AN INTERMEDIARY TO INTERPRET THEM OR ELSE PEOPLE GET THE RESULTS.
THEY FIGURE OUT WHO SAID WHAT.
AND YOU'VE DONE A LOT OF DAMAGE, CORRECT? OH YEAH. I THOUGHT THEY IMPLEMENTED A SOFTWARE SYSTEM TO DO THIS AT THE SCHOOL, AN EVALUATION TOOL.
THEY DID? YEAH, THEY DID THIS LAST YEAR.
BECAUSE AGAIN, I MEAN, TO MIKE'S POINT, I MEAN, IS THIS IS THIS BECOMING PUBLIC INFORMATION OR IS THIS ANONYMIZED DATA? DO WE SEE IT IN EXECUTIVE SESSION? DO WE SEE IT AT ALL OF ITS PERSONNEL MATTERS? I MEAN, SO MAYBE WE JUST HOLD OFF ON THIS FOR A LITTLE WHILE TILL WE JUST CLARIFY WHAT, LIKE SOMEONE'S GOT TO PUT A LITTLE BIT MORE MEAT ON THIS ONE AND SAY, LOOK, HERE IS WHAT WE'RE TRYING TO ACHIEVE WITH THIS AND HERE'S LOGISTICALLY HOW IT WOULD BE IMPLEMENTED. OKAY.
THEN I THINK WE'D HAVE A BETTER EDUCATED VIEW.
I AGREE WITH YOU, BUT IS IT OKAY IF WE DO IF Y'ALL CAN FIND THAT, SURE.
WE CAN LOOK FOR THAT REFERENCE FOR THEM.
AND SEE IF WE CAN BRING THAT FORWARD.
ALL RIGHT. NUMBER FIVE, CONSIDER AND TAKE APPROPRIATE ACTION TO CREATE A SEPARATE ECONOMIC DEVELOPMENT BOARD, MADE UP OF TWO COUNCIL MEMBERS AND A GROUP OF QUALIFIED CITIZENS. OH, NO.
IS THAT RIGHT? THE ECONOMIC DEVELOPMENT COUNCIL.
OKAY. SO THIS WOULD JUST BE A GROUP THAT IS I'M TRYING TO UNDERSTAND THE FULL PURPOSE OF THIS.
IS MY UNDERSTANDING. AND THEY CAN ACT IN MOST OF THE DIRECTIONS THAT I.
FROM WHAT I HEARD, THAT OUR REQUEST.
THE THOUGHT PROCESS AND THE REST OF THE COUNCIL.
I MEAN, I THINK THAT I THINK KIM WAS PICKING UP ON A NOTE THAT I ASKED FOR.
WE TALKED ABOUT IT WITH CITIZENS WHEN WE WERE CAMPAIGNING.
BUT THE NOTION HERE IS THAT WHEN WE HAVE A SIGNIFICANT DEVELOPMENT OPPORTUNITY.
WELL, THERE ARE SEVERAL HEADQUARTERS THAT HAVE CONSIDERED WESTLAKE.
[02:35:01]
THIS IS AN OPPORTUNITY TO MEET THEM LIKE A LARGER CITY WOULD, RATHER THAN A PLANNING GUY OR A MAYOR OR ANY OTHER INDIVIDUAL PERHAPS IN OUR GOVERNMENT, THAT'S VERY UNUSUAL FOR LARGE COMPANIES TO BE GREETED THAT WAY.WE CAN SUPPORT OUR DEVELOPERS THAT WAY.
YOU KNOW, IF A RESTAURANT WERE COMING IN TOWN, WE MIGHT HAVE A COUPLE STANDING MEMBERS.
WE MIGHT BRING SOME RESTAURATEURS TO HELP US AS A COUNCIL AND US AS A TOWN, UNDERSTAND THE REALITIES OF RESTAURANT FINANCING AND RESTAURANT PLACEMENT SO WE CAN MAKE A BETTER RUN AT THEM LOCATING IN WESTLAKE AND THEN PERHAPS PUT A BETTER PACKAGE TOGETHER.
THAT WAS THE THOUGHT. I DON'T KNOW THE COMPOSITION.
AND LOOK, THIS IS ONE OF THOSE THINGS.
EXCUSE ME. WE DON'T NEED TO REINVENT THE WHEEL.
RIGHT. I MEAN, WE HAVE RESIDENTS THAT HAVE STARTED ONE AND BEEN ON ONE.
SO I GUESS WHAT I WANT TO DO IS JUST EXPLORE WHAT WE PUT TOGETHER.
AND I THINK THE FIRST PART IS TO DEFINE WHAT IS THE MISSION.
BUT THE ONLY THING I WOULD CAUTION IS THAT, YOU KNOW, AND THIS IS JUST FROM OBSERVATIONS, THE FLOW OF INFORMATION FROM WHATEVER THE SOURCE TO THE COUNCIL AT LARGE IS NOT A CLEAR AND SIMPLE PATH.
AND WHERE WE STRUGGLE THE MOST IS WHERE WE HAVE ASYMMETRICAL INFORMATION, RIGHT? WHEN WE'RE TRYING TO DISCUSS THINGS LIKE P&Z IS SUPPOSED TO REPRESENT OUR INTERESTS IN BRINGING DEVELOPMENT OPPORTUNITIES TO COUNCIL.
AND I FEEL LIKE SOMETIMES I'M PUT ON THE SPOT TO MAKE A DECISION WHICH HAS HUGE IMPACT, AND P&Z HAD THE LUXURY OF SORT OF SEEING IT COME TO FRUITION OVER MUCH LONGER PERIOD OF TIME. SO AND THE OTHER THING I'D JUST CAUTION IS THAT, YOU KNOW, I THINK COUNCIL MEMBERS STRUGGLE SOMETIMES WHEN THEIR COLLEAGUES GO AND CREATE A COMMITTEE OR, YOU KNOW, INVOLVED IN MEETINGS.
AND SOMETIMES THERE ARE OTHERS LIKE, WELL, WHY WAS IT THEM AND NOT ME? SO NOT SAYING IT'S A BAD IDEA, I'M JUST SAYING WE JUST NEED TO BE JUST SLIGHTLY CAREFUL ABOUT HOW IT'S PUT TOGETHER.
AND NO, I AGREE WHOLEHEARTEDLY.
MYSELF AND PROBABLY WHOEVER WE HAVE.
SO I COULD CREATE A REPORT AFTER EVERY SINGLE MEETING THAT THAT WOULD OCCUR.
THEN YOU MAY NOT NEED WITH YOU AT ALL.
YEAH. YOU COULD RUN IT WITH CITIZENS.
YES. I AGREE WITH DAVE, I DON'T KNOW THAT WE NEED TWO COUNCIL MEMBERS FOR SURE.
RIGHT. BUT I DO THINK, YOU KNOW, THERE'S A TRUST FACTOR WITH OUR P&Z, WHICH WE APPOINTED.
I MEAN, COLLECTIVELY, WE APPOINT THE P&Z, THEN WE OVERTHROW THEIR IDEAS.
FOR EXAMPLE. I'D BE CAUTIOUS ABOUT THAT.
BUT I DON'T KNOW, MAYBE YOUR RECOMMENDATION, BUT IT WOULD CERTAINLY HAVE YOUR PLANNING EXECUTIVE CERTAINLY HAVE YOURSELF OR YOUR APPOINTEE CERTAINLY HAVE REPRESENTATIVE, PERHAPS FROM OUR SCHOOL REPRESENTATIVE FROM OUR STANDING BODIES, MAYBE EVEN THE COUNCIL.
BUT AND THEN MAYBE JUST A LITTLE AD HOC, YOU KNOW, FROM THE COMMUNITY.
BUT YOU KNOW, I AGREE, I DON'T KNOW THAT IT NEEDS TWO COUNCIL MEMBERS.
DAVID, I THINK YOU MAKE A GOOD POINT.
AND I GUESS WHAT WE'RE ASKING IS IF YOU WANT TO HOOK UP WITH ANYBODY CAN FIND.
I HAVE SOME PEOPLE HAVE BEEN ON THESE COMMITTEES BEFORE IN OTHER TOWNS.
SO YOU CAN AT LEAST IF YOU CAN PUT SOMETHING TOGETHER, COME BACK FOR US TO OKAY. WE'LL DISCUSS IT AGAIN.
YEAH. I MEAN, WHAT I'M HEARING, WE THINK IT'S A GOOD IDEA.
WE JUST GOT TO WORK THROUGH THE DETAILS OF HOW WE PUT OUR BEST FOOT FORWARD.
AND I CAN WORK WITH OUR ATTORNEY TO DECIDE WHAT THIS THING NEEDS TO BE CALLED AND HOW, YOU KNOW.
AFTER THAT, WE'RE EQUALLY AND FAIRLY REPRESENTING COUNCIL AND OUR CITIZENRY AS WELL.
[02:40:02]
MANAGEMENT. THAT IS NOT THAT WAS NOT AT ALL THE INTENT.WELL, SO I JUST KNOW THAT A LOT OF TIMES I HEAR THAT WE HAVE SOME ISSUES.
WORD GETTING TO EVERY COUNCIL MEMBER.
I WANT TO ASSURE THIS BOARD THAT THAT'S MY JOB.
AND THEN I'M ALLOWED TO SPEAK TO EVERY SINGLE ONE OF YOU.
YOU'RE NOT ALLOWED TO SPEAK TO EACH OTHER.
THAT'S A WALKING QUORUM. BUT I'M ALLOWED TO SPEAK TO ALL OF YOU AT ONCE.
I'M ALLOWED TO SPEAK. SOUNDS LIKE GOVERNANCE TRAINING JUST STARTED HERE.
[LAUGHTER] IS THAT A SHOT ACROSS THE WE'RE GOING TO TAKE THE NEXT HOUR TO HAVE THEM.
SO I'M GOING TO PUT A LITTLE MORE MEAT ON THE BONES OKAY.
BRING THAT FORWARD AGAIN IN THE FUTURE.
ALL RIGHT. NUMBER SIX DISCUSSION.
TAKE APPROPRIATE ACTION TO CREATE A PARENT ACTION COMMITTEE FOR WESTLAKE ACADEMY.
TABLE TABLE THAT ONE FOR DOCTOR RITCHIE.
AND THEN THE LAST IS DISCUSSION TOWN MANAGER.
THIS IS WHAT WE TALKED ABOUT EARLIER.
JOINT P&Z AND COUNCIL MEETING WITH THE ENTRADA DEVELOPERS.
WADE PLEASE. AND YOU KNOW WHOEVER YOU CAN GET FROM COUNCIL FROM P&Z, OBVIOUSLY THE DEVELOPERS.
LOOK, IF YOU WANT TO OPEN UP ANYBODY ELSE TO HAVE THE DISCUSSION, ANY DEVELOPER LIKE I DON'T KNOW WHAT Y'ALL FEEL LIKE, BUT LET'S GET EVERYBODY IN THE ROOM, HAVE A PRELIMINARY CONVERSATION OR FORMAL QUORUM MEETING.
ALL GOOD WITH THAT. YEAH, DEFINITELY.
WHERE ARE WE TODAY? WHAT IS THE CURRENT PLAN? WHAT'S BUILT, WHAT'S NOT BUILT, WHAT'S COMING? WHAT'S THE TIME FRAME? AND THEN IF CONTEXTUALLY, IT MAKES SENSE TO THEN HAVE THIS CONVERSATION THAT.
IF WE COULD GET SOMEONE FROM P&Z TAKE SOME TIME TO WALK US THROUGH.
STEP ONE IS THIS STEP TWO HERE.
JUST MAKE SURE AS A COUNCIL WE ALL UNDERSTAND THAT AND EVEN EDUCATE SOME OF OUR RESIDENTS.
BUT I MEAN DAVID SAID IT EARLIER TODAY.
WE GET THESE THINGS FROM LEFT FIELD RIGHT FIELD.
AND LIKE I DON'T I WILL BE HONEST, I DON'T KNOW HOW ALL THAT FITS TOGETHER AND I NEED.
THE DEVELOPMENT PROCESS ITSELF WE WILL GO THROUGH THE STAGES OF IT.
PERFECT. DO WE NEED TO IN THE FUTURE AGENDAS TO OTHERWISE? DO WE NEED TO FILL OUT THE P&Z ROLES THAT HAVE BEEN VACATED? WE'LL NEED TO DO THAT. THAT SHOULD BE A FUTURE ITEM AND WE CAN START.
HONESTLY, I DON'T THINK I NEED COUNCIL DIRECTION THAT'S A STANDARD.
SO I CAN JUST START ADVERTISING FOR THAT POSITION.
AT THE SAME TIME, WE DO THE OPEN COUNCIL SEAT AND WE'LL SEE WHAT WE GET BACK.
HAVE THAT CONVERSATION, [INAUDIBLE].
AND THEN JUST TO CLARIFY YOU'RE GOING TO BRING H 3 BACK.
OKAY. ANYTHING ELSE? YEAH. I'M GOING TO QUICKLY GO THROUGH JUST SO THAT KIND OF A FORMALITY.
AND WE WON'T NORMALLY HAVE THIS MANY FUTURE AGENDA ITEMS, I'M HOPING.
RIGHT. BECAUSE THIS IS GOING TO GET PRETTY LONG.
BUT THIS IS WHAT THIS WILL LOOK LIKE IN THE FUTURE.
SO WE'LL GO THROUGH THAT LIST OF ITEMS THAT WERE SUGGESTED BY ONE COUNCIL MEMBER.
SECOND, I'LL GET SOME DIRECTION.
AND THEN THE VERY LAST PAGE IN OUR PACKET.
[INAUDIBLE] I'LL TALK TO YOU ABOUT.
THESE ARE THINGS THAT WERE EITHER WE HAD A MOTION AND A DECISION FROM THE PREVIOUS COUNCIL.
I JUST WANT TO MAKE SURE WE'RE STILL MARCHING IN THAT SAME DIRECTION.
OR THESE ARE THINGS THAT WERE I WAS GIVEN DIRECTION ON, START WORKING ON, BUT THEY'RE LONGER.
I'M JUST GOING TO QUICKLY GO THROUGH THOSE AS AN UPDATE.
SO THAT'S JUST GOING TO BE SOMETHING THAT'S CREATED FROM COUNCIL WHEN YOU GUYS NEED SOMETHING THAT POPS UP, UNLESS YOU HAVE SOMETHING LIKE THIS ECONOMIC DEVELOPMENT THAT WE CAN DECIDE WHO'S THAT'S GOING TO BE ON.
I THINK SOME OF THAT WAS BECAUSE WE DIDN'T HAVE A LOT OF PEOPLE APPLY FOR THE POSITION.
SO IT'S DO YOU WANT A OR A? YOU KNOW, THAT'S A PRETTY EASY DECISION.
THERE'S NOT A WHOLE LOT OF INTERVIEWS THAT NEED TO HAPPEN THROUGH THAT PROCESS.
[02:45:02]
BUT IF WE DO START SEEING SOME BETTER GOVERNANCE AND WE START SEEING SOME MORE PEOPLE WANTING TO BE A PART OF WHAT'S GOING ON, I TRULY BELIEVE YOU'RE GOING TO HAVE MORE PEOPLE THAT WANT TO BE INVOLVED.SO WE PROBABLY NEED TO NAIL DOWN A PROCESS.
THAT WAS DIRECTION THAT WAS GIVEN QUITE A WHILE AGO.
I THINK MISS SCHUBERT CAN TALK TO THAT A LITTLE BIT.
YES, THE ACADEMY CURRENTLY HAS AN AFFILIATE POLICY THAT IS IN EFFECT.
YOU, THE PRIOR COUNCIL, HAD SEEN THAT ONCE AND MADE SOME SUGGESTIONS.
AND SO THAT NEEDS TO, IF YOU'RE STILL INTERESTED, NEEDS TO COME BACK TO THE COUNCIL.
I WANT THE BOARD TO CONSIDER ALL THAT, BUT I, WE NEED TO CLEAN ALL THIS STUFF UP.
WE, YOU KNOW, FOR THE FOUNDATION HOC BOOSTER CLUB.
THAT'S REALLY NOT AN APPROVED AFFILIATE YET FOR VARIOUS REASONS.
THEN WHAT'S EVER GOING ON WITH WAC, RIGHT? I WANT TO CLEAN UP, AND I LOOK, I DON'T WANT TO BE TALKING ABOUT THIS MONTHS FROM NOW.
LIKE I WANT LIKE WE GAVE YOU YOUR FEEDBACK.
IF YOU COULD SEND THAT OUT, IF THAT'S APPROPRIATE, LET US REVIEW IT AND LET'S GET THIS BEHIND US.
BUT. WE HAVE TO GET OUR FORMALITY AND PROTOCOLS IN PLACE FOR ALL THIS.
COULD THAT BE AN EXECUTIVE SESSION ITEM? CAN CONSULTATION WITH OUR ATTORNEY OVER THIS OR IS THIS WHAT WE COULD DO, WHAT YOU CAN DO IN EXECUTIVE SESSION IS TO REVIEW AND CONSIDER, LIKE THE CONTENT OF THE MOU WITH EACH INDIVIDUAL ORGANIZATION, WHAT YOU WANT THAT TO LOOK LIKE, WHAT YOU WANT TO BE INCLUDED IN, THAT THE REVIEW OF THE POLICY WOULD NEED TO BE IN OPEN SESSION, AND THEN ADOPTING THE MOU WOULD NEED TO BE AN OPEN SESSION.
SO THE FIRST STEP IN THAT IS TO ORDER A SURVEY.
HAD A TIME TRYING TO GET THE SURVEY UNDER $20,000 SO I COULD GET IT GOING ON MY OWN.
BUT WE FINALLY GOT THAT COMPLETED.
SO WE SHOULD HAVE THE RESULTS OF THAT SURVEY THIS WEEK.
IF NOT EARLY NEXT WEEK AT THE VERY LATEST.
AND THEN THE NEXT STEP IN THE PROCESS IS JUST TO SPEAK WITH SOME ENGINEERS.
TAKE THAT, TAKE THAT SURVEY TO SOME ENGINEERS, BACK ANY POSSIBLE DISCUSSIONS.
AND. SO I KNOW THIS WAS AN AGENDA ITEM THAT WAS BROUGHT UP A COUPLE MONTHS.
THERE ARE SOME OTHER THINGS GOING ON OUTSIDE.
I'M NOT AT LIBERTY. WANT TO GET COUNCIL APPROVED TO TALK ABOUT THIS WILL PLAY INTO.
YEAH, I'M READING BETWEEN THE LINES, SO LET'S BUT THIS HAS ALREADY BEEN DONE, RIGHT? YEAH, THE SURVEY HAS BEEN COMPLETED, SO GET IT.
AND WHEN YOU'RE READY, LET'S PUT IT ALL TOGETHER.
YEAH. OKAY. AND THEN THE LAST WAS THE SALE OF THE TOWN OWNED PROPERTY WITHIN ENTRADA.
SO WE PUT THAT OUT TO PUBLIC BID.
WE GOT ZERO INTEREST IN AND POSSIBLE BUYERS FOR THAT PIECE OF PROPERTY.
MY SUGGESTION WOULD BE HOLD OFF FOR A LITTLE WHILE.
AND IF WE'RE GOING TO DO THIS WORKSHOP OF ENTRADA, LET'S TAKE A LOOK AT WHAT WE'VE GOT, WHERE IT IS, WHAT THE THOUGHTS ARE, AND THEN THE COST FOR US IS IT JUST THE PID THAT WE PAY? YES.
THAT'S IT. YOU HAVE NO COST BASIS IN THAT PART OF THE WELL THE DEVELOPMENT.
YES. SO THE WHEN WE HAD TO PUT IT OUT IN THE PAPER, THAT'S OUR ONLY.
YEAH. LET'S, HOLD LET'S DO THE ENTRADA WORKSHOP AND THEN.
EXCELLENT. OKAY. AND THAT CONCLUDES MY LIST.
SO I WILL KEEP THAT RUNNING FORWARD SO THAT YOU GUYS GET AN OPPORTUNITY TO SEE THE PROGRESSING ON EACH OF THESE ITEMS, OR I'LL LET YOU KNOW THAT IT'S ROLLED OFF LIKE THE LAST. OKAY.
OKAY. IS THERE ANYTHING ELSE? OKAY. MEETING IS ADJOURNED AT 8:08.
THANK YOU ALL.
* This transcript was compiled from uncorrected Closed Captioning.