>> READY? GOOD EVENING [A. CALL TO ORDER AND ANNOUNCE QUORUM] [00:00:07] AND WELCOME TO THE WESTLAKE TOWN COUNCIL BOARD OF TRUSTEES MEETING FOR JUNE 3RD, 2024. CALL THE MEETING TO ORDER. THE TIME IS 4:01, AND COUNCIL IS IN FULL ATTENDANCE. WE'RE GOING TO START WITH INVOCATION AND PLEDGE OF ALLEGIANCE. PASTOR MIKE BANAS. >> LET'S PRAY. FATHER, I ASK YOU, LORD GOD FOR WISDOM, DISCERNMENT, AND PROTECTION FOR THESE COUNCIL MEMBERS AS WELL AS EVERYBODY WHO'S GATHERED HERE TODAY, AND EVERYBODY IN OUR COMMUNITY. LORD, WE JUST LOOK TO YOU AND WE KNOW THAT YOU'RE THE AUTHOR AND PERFECTOR OF OUR FAITH. LORD, I'M ASKING YOU TO BE WITH THESE FOLKS, BRING PEACE TO THEIR HOMES. WHATEVER CONCERNS THEM CONCERNS YOU, SO MOVE ON THEIR BEHALF. THANK YOU FOR THIS TIME. THANK YOU FOR THEIR SERVICE. WE ASK THIS IN YOUR SON'S NAME. AMEN. >> AMEN. THANK YOU, PASTOR. NOW, PLEASE JOIN ME FOR THE PLEDGE ALLEGIANCE. >> >> >> AT THIS TIME, WE'LL CONDUCT A WORK SESSION, [C. WORK SESSION] AGENDA ITEM C 24-162, DISCUSSION REGARDING THE WESTLAKE ACADEMY FISCAL YEAR 2024, 2025 BUDGET, FY 2024, '25 SERVICE LEVEL AGREEMENTS, REQUEST AND COMPENSATION FOR WESTLAKE ACADEMY, AND FOR THE TOWN OF WESTLAKE DIRECTOR OF FINANCE, CAYCE LAY LAMAS. THANK YOU. >> GOOD AFTERNOON. THIS IS JUST A CONTINUATION OF THE CONVERSATION THAT WE STARTED AT THE LAST COUNCIL MEETING. I DO WANT TO REITERATE THIS WILL BE THE LAST PUBLIC DISCUSSION BEFORE THE BOARD WILL VOTE ON THIS ITEM AT THE NEXT COUNCIL MEETING. FROM WHAT IS IN THE BASE BUDGET TO WHAT WE TALKED ABOUT LAST TIME, THERE HAVE BEEN NO CHANGES. WE ARE STILL LOOKING AT AN OVERALL INCREASE OF ABOUT $124,000 TO THE BUDGET OVER LAST YEAR. BASED ON TODAY'S DISCUSSION, THE ONLY THING ON REVENUES THAT WE ANTICIPATE THAT COULD CHANGE WOULD BE THE CONTRIBUTION FROM THE TOWN TO THE SCHOOL, AND THAT WOULD BE BASED ON ANY SLAS THAT ARE APPROVED TODAY. ON OUR CONVERSATION LAST GO ROUND, WE TALKED ABOUT THE DIFFERENT BENCH-MARKING HERE, AND SPECIFICALLY, WE WERE ABLE TO FIND DATA FROM TEA. [OVERLAPPING] >> EXCELLENT. >> TALKING ABOUT THOSE VERY SPECIFIC CATEGORIES BY OBJECT. WHENEVER WE'RE TALKING ABOUT THE DIFFERENT CATEGORIES, IT IS IMPORTANT TO NOTE THAT WESTLAKE ACADEMY DOES NOT GENERALLY CARRY ITS OWN DEBT OR BUDGET FOR ITS OWN CAPITAL EXPENDITURES. THOSE ITEMS ARE IN THE TOWN'S BUDGET. THEREFORE, WHENEVER WE'RE LOOKING AT THESE DIFFERENT BENCHMARKS, THERE'S TWO NUMBERS THAT YOU'LL SEE ON THE SLIDES TODAY. YOU'LL SEE THE PERCENTAGE OF WHAT IS STATEWIDE STANDARD, THAT IS ACTUALLY ASSUMING THAT CAPITAL AND DEBT ARE INCLUDED. IF THOSE THINGS ARE BACKED OUT, WE ARE IN LINE WITH ALL OF THOSE DIFFERENT BENCHMARKS. SPECIFICALLY, WHENEVER WE TALK ABOUT PERSONNEL BEING THE LARGEST EXPENSE, REGARDLESS OF CAPITAL OR DEBT BEING IN THERE, THAT WILL ALWAYS BE A GENERAL FUND'S LARGEST EXPENDITURE FOR ANY SCHOOL THROUGHOUT THE STATE. >> CASEY, MAKE SURE I UNDERSTAND THIS. THE SALARY IS 82% IN BLACK. THAT'S THE TEA AVERAGE? >> IF YOU'RE LOOKING AT THE DIFFERENT LINES, THE VERY FIRST ONE IN BLACK, THAT IS WESTLAKE ACADEMY FOR THE PROPOSED BUDGET NEXT YEAR. [OVERLAPPING] >> GOT IT. >> THEN YOU'LL SEE THE STATE AVERAGE, AND THEN YOU'LL SEE UNDERNEATH THAT THE ADJUSTED AVERAGE, AND THAT'S BACKING OUT ANY OF THOSE CAPITAL DEBT EXPENDITURES THAT WOULD NOT BE IN OUR BUDGET. [OVERLAPPING] >> EXCELLENT. >> THEN WE WILL FLIP OVER TO UPDATED FUNDING REQUESTS. WHAT WAS PRESENTED AT THE LAST MEETING WAS JUST SHY OF $400,000 IN REQUESTS ON THE ACADEMY SIDE AND 1.6 MILLION ON THE TOWN SIDE. THOSE ARE GENERALLY THE SAME. I WAS ABLE TO TALK TO DR. RICHIE LAST MONDAY TO GET SOME CLARIFICATION ON SOME OF THESE. WHAT I'LL DO REAL QUICK IS JUST GO THROUGH BY CATEGORY. SOME OF THOSE THINGS THAT WE'D LIKE TO LEAVE ON THE LIST, SOME OF THOSE THINGS THAT WE WOULD ASK THAT THE BOARD GO AHEAD AND INCLUDE IN THE BUDGET FOR NEXT YEAR. >> OKAY. >> STARTING WITH WHAT WE CALL PROGRAMMATIC REQUESTS, THOSE ARE GOING TO BE SHY OF JUST $17,000. [OVERLAPPING] >> SORRY TO INTERRUPT. JUST CLARIFY THAT NONE OF THIS IS INCLUDED IN THE BUDGET SO FAR, CORRECT? [00:05:01] THIS WOULD ALL BE IN ADDITION TO THE BASELINE, IN ADDITION? [OVERLAPPING] >> CORRECT. THIS FIRST CATEGORY, THESE ARE ALL ITEMS THAT HAVE NOT BEEN BUDGETED FOR. IT IS IMPORTANT TO NOTE THAT FOR THE IB ITEMS THAT ARE ON HERE, THEY ARE NOT INCLUDED IN THE BASE BUDGET BECAUSE THESE ARE NOT THE NORMAL ANNUAL RECURRING DUES. THESE ARE FOR THE EVERY FIVE-YEAR AUDIT THAT REQUIRES IB STAFF TO COME OUT AND BE HERE. WHAT YOU WOULD SEE IS THESE ITEMS WOULD GO INTO THE BUDGET FOR NEXT YEAR AND THEN THEY WOULD COME OUT THE YEAR AFTER THAT. BUT GENERALLY SPEAKING, THESE $17,000 WORTH OF ASKS, DR. RICHIE IS FINE WITH THEM GOING FORWARD AND BEING BAKED INTO THE BASE BUDGET. DO YOU HAVE ANY QUESTIONS ON THOSE? >> NOT FOR ME. >> AWESOME. >> WHEN YOU SAY THEY'LL BE BAKED INTO THE BASE BUDGET GOING FORWARD, DO YOU MEAN YOU'RE GOING TO ACCRUE THEM UNTIL THE NEXT FIVE-YEAR PERIOD? >> NO. WHAT I MEAN IS THAT WE WILL GO AHEAD AND INCLUDE THEM IN THE PROPOSED BUDGET THAT WE'LL VOTE ON AT THE NEXT MEETING. [OVERLAPPING] >> OH, FINE. BUT THEY ARE JUST A ONE TIME, THEY WON'T REOCCUR FOR ANOTHER FIVE YEARS THOUGH? >> FOR THE FIRST FEW THAT ARE THE CURRICULUM EVALUATION. [OVERLAPPING] >> RIGHT. [OVERLAPPING] >> YES. >> ON THE EXAM VENUE. >> YES. >> THE 1,500, WHY IS THIS AN SLA? IS THIS NOT AN ITEM THAT WE TYPICALLY HAVE TO PAY? >> IT KIND OF IS. WHAT WE ENCOUNTERED THIS YEAR AND WHAT WILL BE REOCCURRING NEXT YEAR IS THE IB ACTUALLY INCREASED THE NUMBER OF DAYS FOR TESTING THEREFORE, THE RENTAL OVER HERE IS NECESSARY. [OVERLAPPING]. >> OKAY. >> THEN GOING OVER TECHNOLOGY REQUESTS. ORIGINALLY, THE ASK WAS FOR ALMOST $200,000 IN ITEMS. WE FOUND OUT ON FRIDAY, ACTUALLY, THAT THE SECOND TRANCHE OF THE SAFE GRANT WAS APPROVED BY TEA, THEREFORE, WE CAN TAKE THE $100,000 ASK OFF OF HERE, AND WE CAN USE GRANT MONEY GOING FORWARD. [OVERLAPPING] >> WHEN YOU READ THE ACTUAL PROPOSAL, IT SAYS THAT THERE NEEDS TO BE AN AUDIT DONE BEFORE THE SECURITY CAMERAS GO IN, IS THAT CORRECT? >> THAT IS CORRECT. >> EVEN THOUGH THE GRANT MONEY HAS BEEN AWARDED, WE SEE THE RESULTS OF THE AUDIT BEFORE THERE IS ACTUALLY MONEY SPENT ON EITHER UPDATING OR ADDING NEW CAMERAS TO THE SCHOOL? >> YES, SIR. [OVERLAPPING] >> OKAY. [OVERLAPPING] >> IN FACT, NOW THAT SCHOOL IS OUT, WE ARE PLANNING TO WALK THE CAMPUS THIS WEEK, I BELIEVE, IN ORDER TO START THAT PROCESS. [OVERLAPPING] >> DO WE HAVE ANY IDEA ON THE TIMING OF WHEN THE AUDIT REPORT MIGHT BE READY TO BE REVIEWED? [OVERLAPPING] >> NO. WE'RE JUST HAVING THE WALK DONE THIS WEEK, SO THEN THEY'RE GOING TO BE TAKING IT BACK TO THEIR SHOP, AND GETTING WITH THEIR STAFF, AND THEY'LL GIVE US A REPORT. >> BUT DOES THAT HAVE TO BE BID OUT, THE ACTUAL AUDIT OF THE SECURITY? [OVERLAPPING] >> IT WOULD HAVE TO FOLLOW NORMAL PROCUREMENT LAWS. [OVERLAPPING] WE DO HAVE DIFFERENT COOPERATIVE AGREEMENTS OR INTER-LOCAL AGREEMENTS THAT WE CAN UTILIZE INSTEAD OF GOING THROUGH THE ADVERTISING BID PROCESS. [OVERLAPPING] >> OKAY. [OVERLAPPING] >> I GUESS WE WOULD FOLLOW CORRECT PROCUREMENT LAWS. [OVERLAPPING] >> OKAY. >> MR. QUINT, THE ILA THAT YOU HAVE LATER ON IN THIS AGENDA IS FOR REGION 10, AND THOSE ARE SPECIFICALLY FOR THOSE CAMERAS IB SECURITY ISSUES. >> OKAY. >> THEN IN THE REVIEW, THOSE FIRST FEW THINGS THAT ARE MORE SMALL DOLLAR, WE BELIEVE THAT WE CAN ACTUALLY ABSORB THOSE JUST BASED ON WHAT'S ALREADY IN THOSE LINE ITEM DETAILS. THE ONLY THING THAT WE ARE ASKING FOR STILL ARE GOING TO BE THE SMART TVS. WE'VE HAD TWO OR THREE THAT HAVE ALREADY FAILED CURRENT YEAR. WHAT WE'D LIKE TO DO IS REPLACE EIGHT OF THEM FOR THE NEXT SCHOOL YEAR AND THEN LEAVE THAT 42,000 IN GOING FORWARD SO THAT WE HAVE MONEY FOR A PROPER REPLACEMENT PROGRAM. >> THANK YOU. >> SORRY. I HAD A QUESTION ON THE TRACK STAR EVALUATIONS. I KNOW IT'S ONLY $800, BUT THIS IS FOR 25 LICENSES, AND THIS IS APPARENTLY FOR TEACHER EVALUATION. SO I'M JUST CURIOUS BECAUSE WE ALL TALKED ABOUT THIS AS A COUNSEL PREVIOUSLY ABOUT THE EVALUATION PROCESS. SO WHY LIMITED NUMBER OF LICENSES AND THEN HOW DOES THIS ACTUALLY PLAY INTO THE OVERALL EVALUATION POLICY ON THE CAMPUS? >> WHAT WE HAVE HERE IT'S THE SUPERVISORS THAT ARE GETTING THE LICENSES. SO YOU MIGHT HAVE MULTIPLE PEOPLE THAT ARE BEING EVALUATED. THIS WILL BE FOLDED INTO PART OF THE ANNUAL EVALUATION PROCESS. DR. RICHIE IS VERY SUPPORTIVE OF IMPLEMENTING THAT PROCESS. >> SO IN TERMS OF AN EVALUATION TOOL, THIS IS DEFINITELY THE DIRECTION AND IT'S COMPLIMENTARY TO WHAT THE PROCESS CURRENTLY IS ON CAMPUS? >> YES. >> OKAY. >> IN FACT, THIS IS THE SAME SOFTWARE THAT THE TOWN USES FOR THEIRS. >> OKAY. >> WHICH IS WHY WE WERE ABLE TO GET IT SO CHEAP FOR ALL THOSE LICENSES. THEN FOR THE TRAVEL TRAINING REQUESTS, AFTER TALKING WITH KELLY RICHIE, WE'D LIKE TO TABLE THESE AND LET HER COME ON BOARD AND HAVE MORE CONVERSATION AND DO A LITTLE MORE EVALUATION ABOUT WHAT'S BEING PLANNED. ADDITIONALLY, WHAT WE'LL BE WORKING ON OVER THE SUMMER FOR BOTH THE TOWN AND THE ACADEMY IS A MORE ROBUST TRAVEL TRAINING POLICY. [00:10:02] >> PERFECT. >> THEN FOR THE PERSONNEL REQUESTS THAT ARE ON HERE, THESE ARE GOING TO BE ABOUT 300. >> JUST BEFORE WE MOVE ON, ARE YOU SAYING THAT ALL OF THE TRAVEL AND TRAINING IS GOING TO BE JUST WITHHELD FOR THE TIME BEING AND BROUGHT BACK? >> ON THIS LIST, YES. THERE IS ALREADY DOLLARS IN THE BASE BUDGET FOR ONGOING TRAVEL AND TRAINING ACTIVITIES. >> OTHER THAN SOME OF THESE TEACHER AND COUNSELOR AND PRINCIPAL TRAVEL AND TRAINING IN THE LIBRARY, OBVIOUSLY, YOU'VE GOT A LINE ITEM HERE FOR THE TRAINING FOR THE FINANCE STAFF. IS THAT ALSO BEING TABLED FOR NOW? >> IT IS. >> IN THE SAME WITH THE IT STAFF TRAINING? >> YES. >> OKAY. THANKS. >> THEN GOING OVER TO THE PERSONNEL REQUEST, WE WITHDREW THE $500 BASED ON THE LAST CONVERSATION. THEN THE ADDITIONAL ONES ON HERE, GOING THROUGH THEM, MOST OF THEM, DR. RICHIE WOULD PREFER THAT SIMILAR TO THE TRAVEL TRAINING, WE DO PAUSE ON UNTIL SHE CAN GET ON GROUND AND DO A MORE IN DEPTH ANALYSIS OF WHAT'S NEEDED AT CAMPUS WITH SOME EXCEPTIONS. SO YOU'LL SEE THAT THERE ARE RE ALLOCATIONS AND 0.0 NET FTE SECONDARY LIBRARIAN. THAT'S JUST RELOCATION OF RESOURCES. WE WOULD RECOMMEND THAT THOSE GO AHEAD AND GO FORWARD. ADDITIONALLY, THERE IS A REQUEST FOR A BUILDING TECHNICIAN. YOU'LL NOTICE THAT IT'S SPLIT THERE. IT'S JUST AROUND $60,000. THERE'S ANOTHER 20 OR SO ON THE TOWN SIDE. WHAT WE'RE REQUESTING FOR IS FROM BOTH ORGANIZATIONS, ONE TOTAL FTE SPLIT 75/25 TO DO A LOT OF THE DAILY MAINTENANCE FOR ALL CITY AND ACADEMY FACILITIES. >> CAN YOU JUST TELL US A LITTLE BIT MORE ABOUT HISTORICALLY, HOW HAS THAT BEEN HANDLED? >> IT'S BEEN OUTSOURCED. >> OUTSOURCED. YEAH. OKAY. >> WE DO EXPECT A CORRESPONDING DECREASE IN SOME OF THOSE CONTRACT SPEND DOLLARS. >> DO WE KNOW WHAT SORT OF DECREASE WE'RE GOING TO EXPECT? I MEAN, THIS IS AN ADDITIONAL STAFFING LEVEL. SO THIS IS NOW ADDING YET ANOTHER PERSON. WHO WILL THEY REPORT TO, THE TOWN? >> I'LL LET WADE TALK MORE ABOUT THE POSITION? >> ALL THE FACILITIES ARE OWNED BY THE TOWN, SO THEY WOULD REPORT TO ME WITH INPUT FROM DR. RICHIE. >> OKAY. WE'RE PROPOSING THAT 75% OF THE COST BE ALLOCATED TO THE SCHOOL BUDGET AND 25% RETAINED BY THE TOWN. DO WE REALLY FEEL ON A FULL TIME BASIS, 75% FOUR DAYS OR HOW MANY DAYS OF THE WEEK THEY'RE REALLY GOING TO BE IN A SCHOOL? >> ABSOLUTELY. THE MAJORITY OF OUR FACILITIES ARE THE SCHOOL. WE HAVE THE MAINTENANCE BARN FOR PUBLIC WORKS AND THIS BUILDING IS ALREADY TAKEN CARE OF CONTRACT. >> YOU MENTIONED THAT THERE COULD BE WORK THEY CAN UNDERTAKE AT THE FIRE STATION. BUT ON THE CAMPUS AND AT THE FIRE STATION, CAN YOU JUST GIVE SOME EXAMPLES OF WHAT THEIR AREAS OF RESPONSIBILITY WOULD BE? >> SURE. IF WE HAVE AN HVAC UNIT THAT GOES DOWN AT THE FIRE STATION OR AT THE CAMPUS, EITHER ONE, THIS PERSON WOULD HAVE ENOUGH HVAC KNOWLEDGE TO GO UP AS A BUILDING TECHNICIAN AND SAY, THIS IS SOMETHING THAT WE CAN HANDLE IN HOUSE OR THIS IS SOMETHING THAT'S A COMPRESSOR THAT'S GONE OUT THAT WE'RE GOING TO NEED A LARGER SCOPE AND WE'LL NEED TO BRING SOME OUTSIDE CONTRACTORS IN TO FIX THAT PROBLEM. THE IDEA IS START ELIMINATING SOME OF THOSE SMALLER TASKS THAT SHOULD BE ABLE TO BE DONE IN HOUSE THAT WE JUST DON'T HAVE THE TALENT FOR ON STAFF TO BE ABLE TO TAKE A LOT OF THOSE COSTS AWAY FROM THE CONTRACT. >> ABSOLUTELY. >> I MEAN, DO YOU THINK EVENTUALLY WE CAN GET TO A ONE TO ONE DECREASE FROM CONTRACTING TO THIRD PARTIES FOR TAKING ON THIS WORK? >> THAT'S THE HOPE. >> THAT'S THE GOAL? >> YES. >> OKAY. >> JUST TO TAIL OFF DAVID'S COMMENTS. I'M WONDERING WITH ANY KIND OF FTE, WE'RE GOING TO HAVE NOT JUST THE SALARY, BUT ALSO THE BENEFITS. DOES THIS NUMBER INCLUDE THE BENEFITS AS WELL? >> IT DOES. WE ASSUME 30% PERCENT BENEFIT IN COST. >> ON THE PERSONNEL, IS THAT THE ONLY TWO YOU'RE PROPOSING TO MOVE FORWARD? IT'S THE SECONDARY LIBRARIAN, WHICH IS THE NET ZERO AND THEN THE BUILDING TECHNICIAN. >> THE REALLOCATION OF FTES. >> OKAY. >> WE WOULD NOT ACTUALLY PUT IN THAT DECREASE. JUST TO BE CONSERVATIVE, WE WOULD LEAVE THAT AT ZERO. THEN THE OTHER ONE THAT DR. RICHIE HAS REQUESTED IS THE VERY LAST ITEM ON THIS POWERPOINT. IT'S NOT AN SLA. THERE'S NOT A WRITE UP FOR IT JUST YET, BUT SHE IS ASKING FOR A DIRECTOR OF INNOVATION AND DEVELOPMENT. SO REALLY KIND OF MORE OF AN ASSISTANT HEAD OF SCHOOL TO HELP OUT WITH THINGS, NOT QUITE AT THE PRINCIPAL LEVEL, BUT MORE STRATEGIC AND MORE OPERATIONALLY DRIVEN. >> I MEAN, COULD WE GET MAYBE A SUMMARY OF WHAT THAT WOULD BE AND WHAT THAT WOULD LOOK LIKE? >> YEAH, WE'RE WORKING THROUGH THAT. >> OKAY. SO WHO'S WORKING THROUGH THAT? >> DR. RICHIE. >> OKAY. >> DR. RICHIE IS WORKING ON THAT WITH SANDY. SHE'S CURRENTLY OUT OF THE COUNTRY, SO WE DON'T HAVE THE FINALIZED DOCUMENT TO SHARE. [00:15:01] >> OKAY. BILL, THAT'LL COME BACK TO COUNSEL SO COUNSEL CAN SHARE. >> YES. >> WE HAD A DISCUSSION ABOUT IT. I TOLD HER TO GET WITH SANDY, AND AGAIN, SHE'S OUT OF THE COUNTRY, BUT IT'S SOMETHING I FULLY SUPPORT. >> FOR ALL OF THESE POSITIONS, I DO WANT TO REITERATE THAT EVEN THE ONES THAT WE'RE NOT RECOMMENDING BE INCLUDED IN THE PROPOSED BUDGET THAT WILL BE VOTED ON AT THE NEXT MEETING, WE'RE NOT SAYING NO TO THEM. WE'RE JUST WANTING DR. RICHIE TO BE ON CAMPUS AND GET A BETTER HANDLE ON WHAT THESE ASKS ARE. >> I ASSUME THOSE CAN BE BROUGHT BACK AT ANY TIME THROUGHOUT THE YEAR AND JUST BUDGET AMENDMENT BE MADE. ON THE SPED TEACHER, SO I JUST HAPPENED TO KNOW THAT ONE OF THE SPED TEACHERS IS LEAVING. SO IS THIS NOT A REPLACEMENT FOR THEM THAT'S REQUIRED OR IS AN ADDITIONAL ROLE? >> THIS WOULD BE AN ADDITIONAL ROLE. FOR REPLACEMENTS, WE BUDGET THOSE STATUS QUO. >> PERFECT. THANKS. >> ANY OTHER QUESTIONS ON ACADEMY PERSONNEL REQUESTS? >> NOT FOR ME. >> THE TOWN REQUESTS [OVERLAPPING] >> SORRY. BEFORE WE MOVE ON TO THE TOWN, I HAD A COUPLE OF THINGS, IT'S MORE OF A BASELINE BUDGET ISSUE. ONE OF THE THINGS THAT WE HAD TALKED ABOUT LAST YEAR, AND I THINK IT WAS ON THE JUNE 15TH BUDGET WORKSHOP MEETING. THIS TIME LAST YEAR, WE HAD APPROVED AN ADDITIONAL THREE PARAPROFESSIONALS IN THE SCHOOL TAKING IT FROM 3-6. BUT MY UNDERSTANDING IS THAT THE SIXTH POSITION NEVER GOT FILLED. I JUST WONDER IF THAT'S SOMETHING WE COULD JUST TAKE A LOOK AT BECAUSE THAT SHOULD HAVE BEEN AN APPROVED ROLE. THE OTHER QUESTION I HAD IS, AS IT RELATES TO THE PARAPROFESSIONALS GENERALLY, NOT ONLY KINDERGARTEN GRADE 1, BUT ALSO THROUGH SPECIAL EDUCATION. MY UNDERSTANDING IS THAT THE WAY THE PAY SYSTEM WORKS IS THAT THEY'RE, GENERALLY, ON AN HOURLY RATE. THE RESULT OF THAT IS THAT THEY'RE NOT COMPENSATED OVER THE SUMMER MONTHS. IT'S TYPICALLY A NINE MONTHS PAY CYCLE, AND THERE'S BEEN JUST SOME QUESTION IS WHETHER THERE CAN BE A SMOOTHING OUT. THERE IS JUST CONTINUOUS PAYMENT THROUGHOUT THE YEAR. IS THAT SOMETHING YOU AT LEAST COULD LOOK INTO, MAYBE OR SOLICIT SOME THOUGHTS OR FEEDBACK? >> WE'LL TAKE THAT AS A TAKEAWAY. >> THEN I THINK MY LAST QUESTION RELATES TO THE BUDGETING FOR SUBSTITUTES. AGAIN, ONE OF THE COMMENTS THAT GOT MADE IS THAT PARAPROFESSIONALS ARE BEING PULLED OUT OF THE CLASSROOMS AND SENT TO OTHER PARTS OF THE SCHOOL INSTEAD OF WHAT SHOULD BE THE PROCESS OF BRINGING IN EXTERNAL SUBSTITUTES TO COVER THOSE TEACHERS. MY QUESTION REALLY RELATES TO WHAT ARE WE BUDGETING FOR SUBSTITUTES AND IS THERE A LIMIT AT WHICH POINT THEY CANNOT EXCEED THIS? HOW DOES THAT LOOK IN THE BUDGET? >> WE DO HAVE LINE ITEM DETAILS IN THERE FOR SPECIFIC SUBSTITUTE. >> COULD WE TAKE A LOOK AT THAT WHEN WE COME BACK? BETTER RESPONSE ON THAT? THANKS. >> AS FAR AS GETTING PULLED FROM CLASSROOMS, I THINK THAT'S AN OPERATIONAL ISSUE THAT [INAUDIBLE] DR. RICHIE [OVERLAPPING] >> WE'RE BUDGETING ONE IF THERE'S INSUFFICIENT BUDGET FUNDS FOR SUBSTITUTES. >> SOME OF THE CONVERSATIONS THAT WE HAD WITH ACADEMY LEADERSHIP, WHILE WE WERE DEVELOPING THIS WAS AROUND SUBSTITUTES, MAKING SURE THAT WE HAVE A BETTER HANDLE ON WHAT THOSE DOLLARS TRANSLATE TO AS FAR AS HOW MANY HOURS OF SUBSTITUTE TEACHING DOES THAT GET? >> EXACTLY, BECAUSE I KNOW WE TALKED ABOUT THIS LAST YEAR AS WELL. THIS CAME UP. >> BEFORE WE MOVE OFF THE SCHOOL, FIRST OF ALL, THANK YOU. I THINK AT THE LAST MEETING, I ASKED YOU TO LOOK AT THE YEAR TO DATE ACTUAL SPEND VERSUS THE BUDGET, AND I SEE A LOT OF DEPARTMENTS HAVE WORKED THROUGH THAT AND TRUED UP WHAT THEY SPENT TWO MONTHS AGO ON THE YEAR TO DATE, I UNDERSTAND. THEY TRUED UP WHAT THEY SPENT THIS YEAR AND MADE THAT THE BASELINE FOR NEXT YEAR. THANK YOU FOR THAT. A COUPLE OF AREAS THAT MAYBE HAVEN'T GOTTEN TO THEIR KNITTING YET; THE STAFF DEVELOPMENT SUBTOTAL. THEY'VE SPENT 17,000 ON STAFF DEVELOPMENT AND CURRICULUM YEAR TO DATE OR AT THE DETAIL YOU GAVE US SHOWS AND THEY'VE REQUESTED 56,000. IT SEEMS A WORTHWHILE SPOT, BUT IF YOURSELF OR DR. RICHIE COULD CLARIFY NEXT TIME WE MEET, IF WE'RE GOING TO SPEND ANOTHER 40,000 RATE, WHAT ARE WE GOING TO SPEND IT FOR? IF NOT, LET'S CLOSER TO WHAT WE SPENT THIS YEAR. THE OTHER EXAMPLE I'D GIVE WOULD BE, IN THE ACTIVITIES, THE CO-CURRICULUM, I THINK THAT INCLUDES OUR TOURNAMENTS AND THINGS LIKE THAT THAT WE DO. AGAIN, WE SPENT 47K YEAR TO DATE AND WE'RE ASKING FOR 110,000 FOR 2024, 2025. IT'D BE EITHER A PLACE TO BRING IT BACK TO THE ACTUAL SPEND OR ELSE HELP US UNDERSTAND WHY WE'RE GOING TO SPEND SO DOUBLE NEXT. THAT'S A $100,000 IN THOSE TWO DEPARTMENTS. THERE MAY BE SOME OTHERS. I DIDN'T SCOUR ALL, MAYBE A FEW OTHERS THAT DIDN'T QUITE GET TO THAT HOMEWORK ASSIGNMENT YET, [00:20:02] BUT I'D CERTAINLY LIKE TO SEE THAT WRAPPED UP AT THE NEXT. >> WE CAN BRING THAT BACK. >> THANK YOU. >> WERE THERE ANY OTHER QUESTIONS ON THE ACADEMY BUDGET? NO CHANGES TO THE TOWN SLAS. WE WILL TALK MORE IN DEPTH ABOUT ALL OF THESE WHENEVER WE START THIS SAME PROCESS WITH YOU FOR THE TOWN BUDGET. JUST A REMINDER THAT THE WHOLE REASON WE'RE HAVING THIS CONVERSATION NOW IS BECAUSE THE SCHOOLS FISCAL YEAR ENDS AT THE END OF THIS MONTH AND YOU HAVE TO ADOPT SOMETHING. >> COUNSEL, WE WILL TAKE A MOMENT THOUGH IF YOU'D LIKE TO ASK ANY MAJOR QUESTIONS THAT WE CAN MOVE FORWARD ON THE TOWN SLAS. WE'VE GOT STAFF HERE THAT CAN THOSE ANSWER QUESTIONS. >> I DEFINITELY WANT TO LOOK INTO IT WHEN WE GET TO THE ACTUAL BUDGET. >> WHEN IS A TOWN BUDGET? [NOISE] WHEN DOES THAT HAVE TO BE FINALIZED? >> IT HAS TO BE DONE BY THE END OF SEPTEMBER [OVERLAPPING] YEAR STARTS SEPTEMBER 1. WE'LL START HAVING THOSE CONVERSATIONS IN JUNE, BECAUSE WE'LL HAVE TO START TALKING ABOUT SETTING A TAX RATE. >> EXCELLENT. > THEN THE LAST BIT OF INFORMATION, THAT WE WANTED TO DISCUSS WITH YOU ALL TODAY, HAS TO DO WITH COMPENSATION. JUST THINKING ABOUT IT FROM DISCUSSIONARY AND EDUCATION SIDE OF THINGS, WANTING TO SHARE THE MAJOR DIFFERENCES BETWEEN ACADEMY AND TOWN WHENEVER IT COMES TO COMPENSATION. SPECIFICALLY, THERE'S DIFFERENT RECRUITING POOLS, DIFFERENT BUSINESS FUNCTIONS, AND THEREFORE, DIFFERENT NEEDS. THERE'S ALSO DIFFERENT PAY STRUCTURES. TEACHERS ARE ON STEP PLANS, WHEREAS ON THE TOWN SIDE, WE USE RANGES. THERE ARE SOME PROFESSIONALS OVER ON THE SCHOOL THAT ALSO ARE IN RANGES THAT AREN'T TEACHERS THAT OPERATE SIMILARLY TO THE TOWN AND LESS SO TO THE SCHOOL. ON THE SCHOOL SIDE, WE ALSO HAVE SOME STATUTORY REQUIREMENTS AS FAR AS HOW WE HAVE TO PAY. THAT STEP PLAN, THAT'S WHERE THAT COMES FROM, THAT'S BASED ON TENURE. BOTH SIDES OF THE HOUSE HAVE PENSION REQUIREMENTS. THERE'S DIFFERENT CONTRIBUTIONS FROM THE EMPLOYEE. THERE'S DIFFERENT CONTRIBUTIONS FROM THE ACADEMY AND THE TOWN. ADDITIONALLY, THERE'S DIFFERENT RETIREMENTS. ON THE ACADEMY SIDE, IT'S 30 YEARS BEFORE YOU RECEIVE PENSION ON THE TOWN SIDE, IT'S 20 YEARS. THOSE ARE BOTH STANDARD WITHIN TRS FOR THE SCHOOL AND TMRS ON THE TOWN. BUT THERE'S THINGS LIKE THIS. WHENEVER WE'RE TALKING ABOUT COSTS, I JUST WANT TO MAKE IT VERY CLEAR THAT THEY ARE NOT EXACTLY APPLES TO APPLES. IT'S APPLES TO ORANGES AND IT'S ALL THE SAME FRUIT CATEGORY, BUT JUST A LITTLE DIFFERENT. THEN WHENEVER WE LOOKED AT BUDGETS FOR THE ACADEMY RIGHT NOW, AS YOU'LL RECALL, FOR THE BASE BUDGET, WHAT WE'VE GOT IN THERE DOES NOT INCLUDE ANY COLA OR MERIT ADJUSTMENTS FOR STAFF. IT DOES INCLUDE THE STEP INCREASES BASED ON THAT STEP SCALE THAT WE'VE ADOPTED. WE DID THAT BASED ON WHAT WE'RE SEEING IN OUR SURROUNDING COMPETITOR MARKET CITIES. SO FAR, ALL WE FOUND AS FAR AS VERY CLOSE TO US ISDS THAT ARE GIVING RAISES, THAT'S GOING TO BE NORTHWEST ISD AT 2%, CARROLL ISD AT 3%. HELLER, LEWISVILLE, AND HEB ARE ALL REMAINING FLAT FOR THE NEXT YEAR. WE ARE SEEING LOTS OF TURMOIL IN FORT WORTH ISD AND THEN RICHARDSON AND PLANO SPECIFICALLY ARE EACH CLOSING FOR CAMPUSES. IF YOU'LL RECALL, THERE'S ALSO NOT BEEN AN INCREASE TO THE STUDENT ALLOTMENT SINCE 2019, WHICH IS THE MAJOR REVENUE FOR ALL SCHOOLS THROUGHOUT THE STATE. THAT'S PART OF WHAT'S WEIGHING IN ON THIS. ONE THING I DID ALSO WANT TO NOTE THAT IS BAKED INTO THAT BUDGET INCREASE FOR THE SALARIES AND BENEFITS IS THE TOWN'S CONTRIBUTION TO BENEFITS. WE WERE ONE OF THE HIGHER BENEFIT CONTRIBUTORS WHENEVER IT COMES TO THE HEALTH CARE. WE'RE REQUIRED TO PUT IN $325 PER MONTH PER EMPLOYEE. WE ARE PLANNING TO GO UP TO 505 NEXT YEAR SO THAT WE'RE KEEPING THAT BENEFIT FLAT FOR THE EMPLOYEE. ALL OF THAT HAVING BEEN SAID, WHAT'S IN THE ACADEMY BUDGET, AS I SAID, DOES NOT INCLUDE ANY MARKET OR COLA ADJUSTMENTS. IF WE WANTED TO DO SOMETHING FOR THE ACADEMY STAFF, WE'RE LOOKING AT ABOUT $90,000 PER 1%. WHEREAS ON THE TOWN SIDE, THAT WOULD BE $70,000 PER 1%. THE FLOOR IS THE BOARDS, IF YOU'D LIKE TO HAVE ANY DISCUSSION OR ASK ANY QUESTIONS. >> WE DON'T HAVE ANY INCREASE BAKED IN THIS BUDGET. >> ONLY THE NATURAL STEP INCREASES BASED ON TENURE. >> THAT'S GOT TO BE INDEXED AROUND, HELP ME OUT, 2%, 1%, 3%? >> IT'S LESS THAN THAT, IT ENDS UP BEING ANYWHERE FROM $200-600 AN EMPLOYEE. >> DEPENDING ON HOW MANY YEARS OF SERVICE THEY HAVE, [00:25:04] THAT NEXT STEP, THAT DOLLAR AMOUNT, WE APPROVE THAT EVERY SINGLE YEAR AS PART OF THE BUDGET. SANDY, YOU WANT TO COME FORWARD AND TALK A LITTLE BIT ABOUT THAT? >> LET ME JUST AS MS. SANDY COMES UP. WHAT I'D LIKE TO UNDERSTAND BEFORE WE CONTINUE TO TALK ABOUT SALARY. WE CAN TALK FURTHER, BUT BEFORE WE DECIDE IS, IF DR. RICHIE OR THE SCHOOL COULD PRESENT, WHAT'S YOUR TURNOVER IN TEACHERS THAT HAVE BEEN AT SCHOOL LESS THAN TWO YEARS AND TEACHERS THAT HAVE BEEN AT THE SCHOOL MORE THAN TWO YEARS? JUST GET AN IDEA OF OUR RETENTION RATE OF OUR TEACHERS. THAT MAY BE SOMETHING IN EXECUTIVE SESSION, I DON'T KNOW IF WE COULD TALK ABOUT HOW WE TALK ABOUT THAT [OVERLAPPING] >> I WOULD PROPOSE THE SAME ON THE TOWN SIDE AS WELL WHEN WE TALK [INAUDIBLE] TOGETHER. >> MIKE, I WILL TELL YOU I DID A LITTLE WORK ON THAT LAST YEAR WITH DARCY MCFARLANE. OUR RETENTION HAS BEEN PRETTY GOOD, BUT WE DON'T HAVE THOSE SPECIFIC BUCKETS, BUT WE NEED TO GET REALLY GOOD AROUND OUR DATA, UNDERSTANDING WHAT'S GOING ON. >> ANSWER, YOUR RETENTION RATE FOR THE TOWN THIS YEAR OR THE TURNOVER RATE WAS VERY HIGH FOR THE LAST TWO YEARS, IT WAS PROBABLY AT 24%. >> WE WILL AIM TO DO BETTER. >> YES, WE AIM TO DO BETTER. THE SCHOOL SIDE, SO FAR, WE'VE PROBABLY SEEN ONE OF OUR LOWEST TURNOVER YEARS IN THE PAST, IT'S AVERAGED ABOUT 10-12%. THIS YEAR, FINGERS CROSSED, WE HAVEN'T HAD TOO MANY PEOPLE RESIGNED. >> THEN HAVE WE TRACKED THE INTENT TO RETURN, HAVE WE GOTTEN THOSE IN ALREADY? >> YES. THEY DO THAT EARLY SPRING HOWEVER, A LOT OF TEACHERS WILL WAIT TILL [OVERLAPPING]. >> IT DIRECT FROM [INAUDIBLE] CORRECT? >> YES. QUESTION ABOUT THE STAFFING OR THE SALARY SCHEDULE FOR THE TEACHERS AND WHAT WADE WAS EXPLAINING, IT DOES DIFFER. YOU MAY SEE A TEACHER GO FROM TWO YEARS TO THREE YEARS AND THAT MIGHT BE A $300 INCREASE AS THEY GO DEEPER INTO THE SCALE, IT COULD BE A JUMP OF $600 SO WE'VE TRIED TO EVEN THAT OUT BUT WHEN THE SCALE WAS FIRST CREATED 20 YEARS AGO, IF THERE WAS A LITTLE GAP IN THERE, IT'S BEEN HARD TO DO THAT OVER THE YEARS BUT AS I HAVE TEACHERS IN THE LAST THREE YEARS THAT I'VE BEEN HERE THAT DON'T FALL INTO THAT NEXT STEP, THEN I'LL TRY TO FIX THAT SCALE SO THAT THERE'S NOT THESE HUGE GAPS OR VERY LITTLE GAPS. JUST TRYING TO EVEN THAT OUT OVER EACH YEAR SO IT'S NOT MUCH OF A STEP AT ALL TO GO OVER. >> WAS THERE ANY ONE THING AND I KNOW DR. RICHIE CAN'T DO EVERYTHING AT ONCE, BUT I MEAN, OUR STIPENDS TO WHERE WE HAVE A STIPEND, IF YOU HAD AN ADVANCED DEGREE, TO ME, THAT SHOULD BE IN THE SIDE WE NEED TO EVENTUALLY GET REVIEWING ALL THIS AND GET HER TAKE ON IT AND TRY TO GET ALL THIS KIND OF SYNCED UP. >> CORRECT. WE ARE PRETTY COMPETITIVE ON OUR ACADEMIC STIPENDS WOULD PROBABLY BE THE ONES THAT NEED A LITTLE MORE REVISION, BUT ON THE ATHLETIC STIPENDS, WE HAD THAT BOOST. WHAT WAS IT TWO YEARS AGO [OVERLAPPING] SO THAT BROUGHT US BACK INTO A BETTER LEVEL WITH OUR COMPETITORS. WE HAVE THE STIPENDS WHERE TEACHERS CAN MAKE THAT EXTRA MONEY, A 2% INCREASE RIGHT NOW. I JUST HAVE THAT ONE OFF THE TOP OF MY HEAD IF WE DID SOMETHING LIKE THAT OVER MID, WHICH IS A 15 YEAR TEACHER WOULD PUT US AT APPROXIMATELY A $1,300 INCREASE PER TEACHER. >> AGAIN, I WANT DR. RICHIE TO WEIGH IN ALL THIS AND GIVE US HER RECOMMENDATION, AND WE'LL GO FROM THERE. >> AS CASEY EXPLAINED, I DO WANT TO REITERATE THAT PART. WE DO HAVE DISTRICTS THAT ARE CONTRIBUTING FOR OUR BENEFITS, ANYTHING FROM $225 AND WE ARE ONE OF THE HIGHEST ONES. I MADE A JOB OFFER THE OTHER DAY AND THE TEACHER THAT ACCEPT IT WAS VERY PLEASED SHE SAID, I'VE NEVER PICKED UP THE BENEFITS WITH THE DISTRICT BEFORE, BUT WITH THIS BEING OFFERED, IT IS SOMETHING THAT I MAY DO NOW SO THAT IS SOMETHING THAT PUTS US OVER THE EDGE COMPARED TO SOME OF THE OTHER DISTRICT. >> WITH ALL THAT BEING SAID, WELL, WHAT IS YOUR RECOMMENDATION? WHAT'S YOUR GUT FEEL ON ANY POTENTIAL INCREASE AT THE SCHOOL, AND WE GOT TO REMEMBER THAT THE SCHOOL BUDGET WILL PASS AND THEN WE'LL HAVE THE SAME DISCUSSION ON THE TOWN. WE JUST NEED TO BE SOMEWHAT EQUITABLE AS WE LOOK AT ALL OF THIS. WHAT IS YOUR FEELING ON THIS, [00:30:01] GIVEN THAT SOME NEIGHBORING DISTRICTS ARE INCREASING, YET WE ARE COMPETITIVE? >> YES. GO AHEAD. >> BEFORE YOU ANSWER, SANDY, MAYOR, COUNSEL, REALLY, WHAT WE NEED IS SOME DIRECTION FROM YOU GUYS SO WE WOULD LIKE TO KNOW WHAT TYPE OF EMPLOYEE YOU WANT TO KEEP, BECAUSE WHEN WE'RE LOOKING AT A SUGGESTION OF A ONE OR 2% RAISE, I THINK IT'S MORE BENEFICIAL FOR US AS ADMINISTRATORS TO LOOK AT THIS AND SAY, DO YOU WANT TO BE AT THE AVERAGE OR DO YOU WANT TO PAY SLIGHTLY ABOVE THE AVERAGE TO RETAIN EMPLOYEES OR GO AFTER EMPLOYEES THAT ARE A LITTLE HARDER TO GO GET, AND IT'S THE SAME THING ON THE TOWN SIDE. I THINK YOU NEED TO LOOK AT THE MARKET AND WHAT THE MARKET'S DOING AND THEN BE ABLE TO BRING A MARKET ADJUSTMENT IN TO GET US WHERE WE NEED TO BE AND WHAT IT SOUNDS LIKE IS MARKET-WISE, OUR SCHOOL STAFF IS PRETTY CLOSE TO WHERE THEY SHOULD BE. BUT WE ALSO NEED TO TAKE INTO ACCOUNT WHERE DO WE WANT THEM TO TRULY BE AS COMPARED TO OUR COMPETITORS, I REALLY THINK THAT WE NEED TO THINK ABOUT, DO WE WANT TO BE SLIGHTLY ABOVE THAT MID IN ORDER TO BE ABLE TO RETAIN EMPLOYEES. >> YOU KNOW [INAUDIBLE] COMMENTS ECHO MIKE'S COMMENTS EARLIER I THINK THAT'S A GREAT POINT, AND WE WOULD DO BEST IF WE HAD THE KIND OF EASY TO READ DATA IN TERMS OF WHAT THE MARKET ANALYSIS IS, WHAT OUR TENURE AND OUR PROFESSIONAL DEGREE LEVEL IS, WHAT OUR EXPERIENCES, WHERE WE ARE WITH RECRUITMENT AND TURNOVER ALL THE THINGS THAT MIKE MENTIONED EARLIER. WE COULD SIT DOWN AND LOOK AT BOTH THE SCHOOL AND THE TOWN SIDE ON A SESSION TOGETHER THAT WOULD BE PROBABLY THE MOST USEFUL WAY TO GET TO DECISION. >> THAT MEANS, SANDY GOES BACK TO MY QUESTION OF WHAT YOUR THOUGHTS ARE ON THIS POINT BECAUSE I'M SURE WE CAN MAKE A CASE THAT THINGS ARE FINE AND NOTHING NEEDS TO BE DONE AND THEN I'M SURE WE'LL HAVE AN ARGUMENT THAT WHEN WE GET TO THE TOWN BUDGET, SOMETHING SHOULD BE DONE BECAUSE WE WANT TO RETAIN THE BEST AND AGAIN, I JUST WANT TO BE EQUITABLE AS WE APPROACH THIS. IF WE'RE THINKING GENERALLY ABOUT THESE BROAD BRUSH INCREASES, IT WOULD JUST BE NICE TO HAVE YOUR INPUT HERE BECAUSE YOU UNDERSTAND THE COMPETITIVENESS, THE MARKET, AND HOW CONTENT AND HAPPY PEOPLE ARE. WE DON'T HAVE AS GOOD A READ ON THAT, BUT OBVIOUSLY, WE CAN ALWAYS GIVE YOU DIRECTION, BUT IT'D BE NICE TO AT LEAST UNDERSTAND WHAT YOUR THOUGHTS ARE. >> TODAY, CASEY AND I WORKED ON A TABLE AND JUST BETWEEN SALARY AND WHAT OUR CONTRIBUTION RATE IS WITH BENEFITS AND WITH THE SCHOOLS THAT WE DO COMPARED TO, ACTUALLY, WEST LAKE ENDED UP NUMBER ONE ON THE LIST SO NOT BY MUCH, IT COULD BE $200 A YEAR OR SOMETHING, BUT AT LEAST THAT PUT US IN A PLACE TO NOT FEEL LIKE WE'RE THAT FAR BEHIND. NOW, GOING BACK TO WADE'S QUESTION, DO WE WANT TO JUST BE $200 ABOVE WHAT OUR SURROUNDING DISTRICTS ARE DOING, OR DO WE WANT TO JUMP AHEAD THAT MUCH SO BASED ON THAT, IF IT IS ABOUT $90,000 OR SO PER PERCENT INCREASE, THEN IT WOULD BE WHAT THE COUNCIL BOARD IS WILLING TO DO. >> LET ME COMMENT ON THIS ONE. I ALWAYS WORRY ABOUT THESE COMPARISONS BECAUSE YOU'RE NOT REALLY COMPARING AGAINST A LOT OF IB SCHOOLS. IB TEACHERS DO MORE THAN OTHER TEACHERS AND AGAIN, I'M GOING TO SAY I WANT DR. RICHIE TO WEIGH IN ON THIS. I WILL SAY IN MY POSITION TODAY WITH THE BOARD OF TRUSTEES, WE'RE STARTING OUR SECOND 20 YEARS OF THAT SCHOOL WE ARE GOING TO HAVE VERY HIGH EXPECTATIONS FOR OUR SCHOOL AND FOR OUR TEACHERS AND FOR OUR STUDENTS GOING FORWARD SO I WANT TO PUT ALL OF THAT TOGETHER AS WE GO FORWARD. I MIGHT OFFER 30 YEARS BUSINESS EXECUTIVE ONE MONTH, A TOWN COUNCIL MEMBER SO I'M USED TO SEEING TOTAL REWARDS LAID OUT SO YOU MENTIONED IT A MINUTE AGO. YOU TALKED ABOUT HOW OUR BENEFITS ARE EXPANSIVE, BUT THEN WE'RE TALKING ABOUT SALARIES THEY REALLY SHOULD BE PUT TOGETHER IN A DATA FORM FOR US TO UNDERSTAND THE WHOLE PACKAGE AND HOW THAT COMPARES TO DR MAYOR GRAVES POINT, HOW THAT COMPARES TO THE MARKET. THE OTHER THING THOUGH, TWO, I WOULD SUGGEST WE WANT TO PAY FAIRLY, WE WANT TO PAY WELL BUT WE WANT TRUE BELIEVERS HERE. SOMETIMES IF YOU REALLY BELIEVE IN SOMETHING, YOU'RE WILLING TO DO IT FOR AN APPROPRIATE AMOUNT WITHOUT BEING ENTICED BY THE MONEY. IT'S A BALANCING ACT TO GET TRUE BELIEVERS IN THE IB PROGRAM HERE, BUT PAY THEM FAIRLY COMPARED TO THEIR PEERS. IF YOU COULD PREPARE MORE OF A TOTAL REWARDS VIEW, YOU'RE FAMILIAR WITH THAT PHRASE? >> YEAH. >> I FIGURE YOU WERE. JUST HELP US UNDERSTAND IT BETWEEN THIS MEETING AND THE NEXT TIME WE HAVE TO DECIDE WHAT WE'RE ACTUALLY LOOKING AT ON A FULL PACKAGE. >> ABSOLUTELY. >> THANK YOU. >> THANKS, SANDY. >> THEN CONTINUING THAT THOUGHT PROCESS AND THINKING ABOUT NEXT STEPS, THE BOARD IS REQUIRED TO ADOPT A COMPENSATION PLAN ANNUALLY THAT HAS THOSE STEPS LISTED IN THEM AND ALL OF THE STIPENDS [00:35:02] THAT WILL COME BEFORE THIS BOARD ON THE NEXT MEETING. SIMILAR TO THE BUDGET, HOWEVER, IF WE ARE WAITING FOR DR. RICHIE TO DO A MORE IN DEPTH ANALYSIS, IF WE DO WANT TO CONTINUE CONVERSATIONS INTO THE FALL, IN TANDEM WITH WHAT WE'RE TALKING ABOUT FOR THE TOWN, ALSO, WE CAN COME BACK BEFORE THE BOARD WITH AN AMENDED COMPENSATION PLAN AND AN AMENDED BUDGET. THEY DON'T FEEL THAT THIS IS IT, AND THEN, YOU WON'T HEAR FROM ME AGAIN UNTIL THIS TIME NEXT YEAR. >> NO CHANCE. >> WHAT I'M HEARING, AND IF I COULD JUST GET SOME CONFIRMATION BEFORE WE MOVE ON FOR NOW, WE'LL LEAVE THE BASE BUDGET WITH THE COMPENSATION AS IS, AND WE'LL COME BACK TO THE BOARD WITH MORE INFORMATION AND PLAN ON MAKING ANY CHANGES INTO THE NEXT FISCAL YEAR. >> YOU'LL ADD THESE ITEMS THAT WE DISCUSSED TO THE BASELINE FOR THE NEXT MEETING. >> YES, SIR. THEN THAT BRINGS ME TO FINAL SLIDE FOR BUDGETARY TALKS TODAY, NEXT STEPS, CALENDAR. WE'VE HAD THE DISCUSSION TODAY, WE'VE GOT UPDATES THAT WE WILL MAKE BY THIS FRIDAY. WE WILL HAVE THE FINAL PROPOSED BUDGET, WE WILL GO AHEAD AND SHARE THAT WITH THE BOARD WE WILL POST THAT ONLINE, AND WE WILL ALSO ADVERTISE FOR A PUBLIC HEARING. AT THE JUNE 17TH MEETING, WE'LL HAVE THE PUBLIC HEARING WE'LL GO OVER ANY PUBLIC INPUT THAT WE GET AT THAT TIME. WE WILL ADOPT THE COMPENSATION PLAN AND WE WILL ADOPT THE BUDGET. ADDITIONALLY, WE WILL ADOPT THE FINAL FISCAL YEAR 24 BUDGET AMENDMENT, AND JUST A REMINDER SHORT YEAR, IT'S GOING TO BE REAL WEIRD. WITH THAT, ARE THERE ANY OTHER QUESTIONS ON THE ACADEMY BUDGET? THANK YOU SO MUCH. >> MISS CASEY. THANK YOU VERY MUCH. IT'S 4: 37 WE WILL START THE REGULAR MEETING, [D. REGULAR MEETING] WE'LL START WITH AGENDA ITEM E CITIZEN PARENT COMMENTS, [E. CITIZEN/PARENT COMMENTS] RAJ KUMAR. HOW ARE YOU? >> I'M FEELING GREAT. CONGRATULATING YOU AND MY CREW AS WELL. I BELIEVE YOU'RE NEW ACTUALLY TO THE COUNCIL MEMBER [INAUDIBLE] KIM HAS BEEN HERE FOR A COUPLE OF YEARS, BUT I BELIEVE NOW LITTLE SEAT OVER. CONGRATULATIONS KIM. I SKIPPED THE MEETING FOR A LITTLE BIT. I HAD TO RUN BACK HOME AS BACK SO SKIPPED A LITTLE BIT HERE. I HAD A COUPLE OF QUESTIONS. THE FIRST ONE IS ON THE SCHOOL SIDE OF THE TEAM IS NEW HERE. I'VE GOT THREE KIDS THAT GO TO WESTLAKE ACADEMY. I WANT TO START LISTENING TO MORE OF THESE AND START ATTENDING THE MEETINGS AND JUST SEE WHAT'S GOING ON AND HOW WE ARE MOVING FORWARD WITH THE NEW LEADERSHIP IN TOWN NOW AND WHAT CHANGES WE'LL BE SEEING, HOW WE WILL BE IMPROVING THINGS, AND HOW WE'RE MAKING THE STUDENT'S LIFE BETTER AT THE ACADEMY. THAT'S ONE. TWO WAS, THOSE WE HAVE EMPTY NAME PLATE THERE, I WANTED TO SEE HOW THAT'S WORKING OUT, WHO THE PLAYERS ARE, WHO THE POTENTIAL CANDIDATES REPLICANTS ARE AND WHAT THE PROCESS WILL BE HERE. BASICALLY TO FILL THAT OUT, JUST MAKE SURE WE UNDERSTAND WHO YOU'RE WELCOMING HERE, WHAT THE BACKGROUND IS, HOW THAT'S BEING QUALIFIED, AND WHAT THE THOUGHT PROCESS HERE WITH THE LEADERSHIP, SO WE'RE GOING TO HAVE A BALANCED TEAM HERE AND THINGS I'M HOPING TO HAVE THE NEXT TWO GRADE YEARS UNDER YOUR LEADERSHIP COME AGAIN HERE. I'M HOPING TO SEE YOU HERE FOR A LONG TIME. BASICALLY, THAT'S MY QUESTION HERE. THANK YOU. WE'RE NOT REALLY ABLE TO ADDRESS THESE, CORRECT? IN THIS FORM. CORRECT. NONE OF THAT? I CAN'T ADDRESS YOU IN THIS FORM, BUT I CAN OFFLINE. PERFECT. THERE'S AN ORDINANCE THAT WE CAN'T TALK ABOUT A TOPIC THAT'S NOT ON THE OPEN AGENDA. GOT IT. PERFECT. SORRY. BUT WE'RE LISTENING. ANY OTHER CITIZEN OR PARENT COMMENTS? LET'S MOVE ON TO AGENDA ITEM F ITEMS. OH, I'M SORRY. GOOD AFTERNOON, FELLOW WESTLAKE CITIZENS AND COUNCIL MEMBERS. AS YOU ALL KNOW, MY NAME IS LOY LYNN, AND I'M HERE TODAY TO ADDRESS TO OPEN COUNCIL ABOUT THE SEAT THAT SHOULD BE FILLED. I'M HERE TO TELL YOU WHY I SHOULD BE THE PERSON TO FILL THAT VACANCY. I'M THE PERSON WHO RAN FOR COUNCIL WITH THE NEXT HIGHEST NUMBER OF VOTES FROM THE ELECTION. THE FACT THAT I RAN GAVE THE VOTERS THE OPPORTUNITY TO KNOW WHERE I STAND, [00:40:02] WHY I'M RUNNING AND WHAT SKILLS I BRING TO THE TABLE. IN ESSENCE, I HAVE ALREADY BEEN VETTED BY THE VOTERS. THE VOTERS HAD AN OPPORTUNITY TO MEET ME AND VOTED FOR ME. BY PLACING ANOTHER PERSON ON THE BOARD, SIMPLY BECAUSE CURRENT COUNCIL MEMBERS ARE FRIENDS WITH THEM AND THUS MORE LIKELY FOR THEM TO VOTE AS A COHORT WITH THE COUNCIL MEMBER IS A PROBLEM. I UNDERSTAND THAT THIS IS NOT A PART OR YOU SHOULD UNDERSTAND THAT THIS IS NOT A PART OF THE DEMOCRATIC PROCESS. TIM SHINER RESIGNED, RESIGNATION CAME RIGHT AFTER THE ELECTION. COUNCIL SHOULD DEMONSTRATE TO THE WESTLAKE CITIZENS THAT THEY ARE NOT THE SAME COUNCIL MEMBERS WITH A DIFFERENT LEAD ALPHA IN THE GROUP, BUT THAT THEY REPRESENT ALL THE INTERESTS OF WESTLAKE AS A WHOLE AND PUT REGARD TO THE VOTERS DECISION. I UNDERSTAND THAT I DO NOT INTEND TO BE A CAREER POLITICIAN, NOR AM I POLITICAL ENOUGH AND I AM NOT HANGOUT BUDDIES WITH ANY OF YOU GUYS ON THE COUNCIL. I UNDERSTAND THAT THAT MAKES ME LESS ATTRACTIVE AS A CANDIDATE FOR YOU TO VOTE FOR ME. BUT THAT IS THE EXACT REASONS WHY YOU SHOULD PUT ME ON COUNCIL. WHEN I CONSIDER AN ISSUE, YOU CAN'T CONVINCE ME TO VOTE FOR THE SAME WAY THAT YOU WERE VOTING JUST BECAUSE WE ARE FRIENDS. BUT RATHER I WILL WEIGH THE PROS AND CONS OF WHY IT WILL BENEFIT THE TOWN AND THAT WILL DICTATE HOW I VOTE. BUT COUNCIL MEMBERS, THAT IS THE REASON TO PUT ME ON THE BOARD. I AM AN INDEPENDENT THINKER AND WILL NOT HAVE ANY SPECIAL INTERESTS WHEN I VOTE ON ISSUES. I WILL NOT BE PEER PRESSURE INTO MAKING DECISIONS THAT IS NOT OF BENEFIT TO THE TOWN. AS A COUNCIL MEMBER, I WILL TREAT THE TOWN AS MY OWN LAW FIRM CLIENT AND I WILL LOOK TO BENEFIT THE TOWN AS A WHOLE. SECONDLY, AS YOU ALL KNOW, I DO POSSESS SKILLS THAT ARE VITAL TO THE COUNSEL. I DO CONTRACT LAW AND CAN ASSESS AND BE THE SECOND SET OF EYES ON ALL CONTRACTS THAT THE TOWN MAY SIGN. I'VE WORKED CLOSELY WITH LITIGATING ATTORNEYS TO POINT OUT WHAT CLAUSES SUPPORTS THEIR POSITION IN LITIGATION. I AM KEENLY AWARE OF THE TYPES OF WORDING THAT WOULD BE POTENTIAL LIABILITY FOR MY CLIENTS AND HOW THE CHANGE IN LANGUAGE IN A CONTRACT SO THAT I CAN ALWAYS HELP THE TOWN SO THAT IF THE TOWN GETS SUED, WE WILL BE IN A BETTER LEGAL POSITION TO WIN OUR CASE. THE TOWN WILL SOON DECIDE ON WHETHER OR NOT TO RENEW THEIR CONTRACT WITH THE TOWN'S ATTORNEY WHO BETTER THAN ME THAN ANOTHER ATTORNEY TO ASSESS THE CURRENT ATTORNEY'S EFFECTIVENESS AND COST THAN ME. IN ADDITION, I ALSO PRACTICE PROBATE LAW AND CAN HELP THE TOWN NAVIGATE THE PROBATE ESTATE WITH THE GIFT THAT HAS BEEN LEFT TO WESTLAKE ACADEMY. IF THOSE SKILLS ARE NOT ENOUGH, I ALSO DO REAL ESTATE LAW WHERE I HELP MY CLIENTS BUY SELL AND DRAFT LEASES FOR THEM, WHICH IS A GREAT COMMODITY FOR OUR TOWN SINCE WE ARE CONSIDERING EXPANDING COMMERCIALLY WITH THE TRATA PROJECT AND BEYOND. SECONDLY, AS YOU ALREADY KNOW, THE FIRST AND FOREMOST REASON WHY I RAN IT WAS FOR THE KIDS. I HAVE A VESTED INTEREST TO SEE THAT WESTLAKE ACADEMY IMPROVE AND SUCCEED, HAVE CHILDREN IN PYP, MYP AND NIECES AND NEPHEW IN DP PROGRAM. I HEAR THE COMPLAINTS. I SEE THE EFFECTS THAT THE ADMINISTRATION OF WESTLAKE ACADEMY HAVE ON OUR CHILDREN AND THEIR FUTURE. I AM IN THE POSITION TO BE THE BEST ADVOCATE NOT ONLY FOR MY OWN CHILDREN, BUT FOR ALL THE CHILDREN AT WESTLAKE ACADEMY AND THEIR PARENTS. YESTERDAY, ONE OF MY FELLOW WESTLAKE RESIDENTS ASKED ME, LOY, WHY DO YOU EVEN WANT THIS? IT'S A NON PAYING JOB AND A WASTE OF YOUR TIME. MY ANSWER TO HIM IS THIS. THIS IS FOR THE KIDS BECAUSE AT THE END OF TODAY, I WANT TO BE ABLE TO LOOK AT MY CHILDREN IN THE EYES AND SAY, MOMMY TRIED HER BEST. THAT MOMMY TRIED HER BEST TO CHANGE A SCHOOL FOR THE WESTLAKE COMMUNITY AND FOR YOU GUYS FOR YOUR FUTURE. IN CONCLUSION, COUNCIL, AND CHOOSE TO IGNORE MY USEFUL LURING SKILLS OR MY PROPERTY MANAGEMENT SKILLS. YOU CAN ALSO CHOOSE TO IGNORE MY PASSION TO ADVOCATE FOR CHILDREN AND THE WESTLAKE ACADEMY PARENTS. BUT ONE THING COUNCIL CANNOT IGNORE IS THE WILL OF THE PEOPLE. I EMPLOY YOU TO EACH VOTE FOR ME BECAUSE FELLOW COUNCIL MEMBERS, IT SHOWS TO OUR VOTERS THAT EACH COUNCIL MEMBER WILL KEEP THEIR CAMPAIGN PROMISE OF BRINGING INTEGRITY AND IMPARTIALITY BACK TO WESTLAKE COUNCIL. AND THIS IS COUNCIL'S OPPORTUNITY TO SHOW THEIR VOTERS [00:45:03] THAT THEY RESPECT THE DEMOCRATIC PROCESS AND THE VOTERS. THANK YOU. THANK YOU, MISS LYNN. ANY OTHER? DO YOU WANT? DO WE HAVE ANYBODY ELSE WHO WISH TO SPEAK? [F. ITEMS OF COMMUNITY INTEREST] AGENDA ITEM F ITEM OF COMMUNITY INTEREST, ANNA. >> GOOD AFTERNOON, MAYOR AND COUNCIL. JOHN IS NOT HERE TODAY, SO I'M FILLING IN AND LETTING YOU KNOW ABOUT ALL OF THE AWESOME COMMUNITY INTEREST ITEMS WE HAVE. WE'VE HAD AN INCREDIBLE PAST FEW DAYS CELEBRATING OUR WESTLAKE STUDENTS. I THINK WE HAD AN EVENT JUST ABOUT EVERY SINGLE DAY LAST WEEK THAT WE WERE IN ATTENDANCE FOR. THE SENIOR BANQUET WAS BEAUTIFUL EVENT HONORING STUDENTS, PARENTS, AND TEACHERS WITH HEARTFELT TRIBUTES AND FUN VIDEOS. IF YOU WERE THERE, WE SHOWCASED AN ARRAY OF VIDEOS THAT THE KIDS REALLY LIKED BEING A PART OF AND HOPEFULLY THE PARENTS ENJOYED. ON SATURDAY, WE HELD OUR GRADUATION CEREMONY AT THE HURST CONFERENCE CENTER. WE HAD GREAT SPEECHES FROM OUR STUDENTS, AND A SPECIAL THANK YOU TO MAYOR GIERISCH FROM ROANOKE FOR A BEAUTIFUL ADDRESS. CONGRATULATIONS TO THE CLASS OF 2024. THIS AFTERNOON, ACTUALLY, THE CLASS OF 2023 IS BACK ON CAMPUS TO RECEIVE THEIR IB DIPLOMAS. THE CEREMONY IS TAKING PLACE AT FIVE O'CLOCK TODAY, SO CONGRATS TO THOSE ALUMNI. THE JUNE 4TH PLANNING AND ZONING MEETING HAS BEEN CANCELED. THE NEXT MEETING IS AUGUST 13TH. TOWN OFFICES ARE CLOSED ON JUNE 19TH FOR JUNETEENTH, AND WILL REOPEN THURSDAY, JUNE 20TH AT 8:00 AM. THE TARA LOUNGE, JUST ACROSS THE HALLWAY HERE IS HOSTING A REALLY WONDERFUL EVENT SIP & SHOP ON TUESDAY JUNE 25TH, 5:00-8:00. THEY'RE FEATURING LOCAL VENDORS, A MINI MARKET. THEY'LL HAVE FOOD AND DRINK SPECIALS, SO COME CHECK THEM OUT IF YOU'RE LOOKING FOR GIFTS OR JUST TO SUPPORT LOCAL BUSINESSES. THEN TWO REALLY IMPORTANT SUMMER REMINDERS. THE FIRST ONE IS FOR EVERYONE WITH UPCOMING TRAVEL PLANS, RESIDENTS CAN SIGN UP FOR VACATION WATCH. A FREE SERVICE FOR ALL WESTLAKE RESIDENTS. BEFORE YOUR TRIP, YOU FILL OUT A FORM, YOU RETURN IT TO THE KELLER POLICE DEPARTMENT, AND A POLICE OFFICER WILL GO VISIT YOUR PROPERTY WHILE YOU'RE OUT AND THEN YOU COME BACK AND LET THEM KNOW YOU'RE BACK HOME. THE SECOND ONE IS REGARDING GOLF CARTS. THE KELLER POLICE DEPARTMENT HAS OUTLINED LAWS TO HELP RESIDENTS BETTER UNDERSTAND THE RULES. SOME OF THE MOST IMPORTANT ONES ARE THAT YOU CAN USE A GOLF CART ON A PUBLIC ROAD ONLY WHEN THE POSTED SPEED LIMIT IS LESS THAN 35 MILES PER HOUR. THE CART MUST BE USED DURING THE DAYTIME AND CAN BE UP TO TWO MILES FROM THE GOLF COURSE FOR GOING TO OR COMING. REALLY IMPORTANT, YOU MUST HAVE A VALID DRIVER'S LICENSE TO OPERATE A GOLF GOLF CART. DRIVING ON THE SIDEWALK OR PUBLIC TRAIL IS PROHIBITED. HOWEVER, PRIVATE NEIGHBORHOODS DO HAVE SOME DIFFERENT RULES. WE HAVE ALL OF THOSE POSTED ON OUR WEBSITE, AND IF YOU HAVE QUESTIONS, YOU CAN CONTACT THE KELLER POLICE DEPARTMENT. THEN LASTLY, SPEAKING OF OUR WEBSITE, ON JULY 1ST, YOU'LL SEE A BRAND NEW REDESIGN ON OUR TOWN WEBSITE. >> EXCELLENT. >> WELL, REALLY EVERYBODY HAS BEEN WORKING FOR A COUPLE OF MONTHS GETTING OUR WEBSITE CLEANED UP. THE COLORS WILL MATCH OUR TOWN BRANDING. WE'VE CLEANED UP A LOT OF THE PAGES. THERE IS A TON OF INFORMATION ON THERE, BUT IT'S NOT ALWAYS EASY TO FIND. WE'VE BEEN ORGANIZING THOSE PAGES TO LOOK CLEANER. THAT WILL BE IN EFFECT JULY 1ST. THANK YOU. >> EXCELLENT. I WANT TO ADD TO YOU AND THE TOWN STAFF AND ALL OF THE SCHOOL STAFF, THE END OF THE YEAR ACTIVITIES WERE JUST WONDERFUL FROM THE AWARDS PROGRAM THAT WE ATTENDED, THE MOTHER OF A GRADUATE THIS YEAR. THE SENIOR BANQUET AND THE GRADUATION. I JUST CANNOT TELL YOU HOW MUCH I APPRECIATE ALL THAT YOU DO AND HOW WONDERFUL THOSE EVENTS ARE AS WE SEND OUR KIDS INTO THE NEXT PHASE. THANK YOU ALL VERY MUCH. >> MAYOR AND COUNCIL, BEFORE WE MOVE ON, THERE'S ONE CORRECTION. ANNA WAS NOT PRIVY TO THIS KNOWLEDGE, BUT WE'VE HAD A COUPLE OF ZONING CASES COME FORWARD, SO WE WILL HAVE A P&Z MEETING ON JULY 9TH. >> GOOD, AND THANK YOU. AGENDA ITEM G, THE CONSENT AGENDA. [G. CONSENT AGENDA] IS THERE ANY OF THESE THAT NEED TO BE PULLED OUT FOR FURTHER DISCUSSION? >> G2 AND G3. I'D JUST LIKE TO ASK A FEW QUESTIONS. >> LET'S GO AHEAD IF I CAN GET APPROVAL FOR G1 AND G4, SOMEONE MAKE A MOTION TO APPROVE. >> SO MOVED. >> ANY SECOND? [00:50:01] >> SECOND. >> ALL IN FAVOR SAY AYE. >> AYE. >> ANY OPPOSED? G2 24-12, [G.2. 24-112 Consider approving Resolution 24-112 to support the nomination of Euless City Councilmember Jeremy Tompkins to continue to serve as the Regional Transportation Council (RTC) primary representative for the cities of Euless, Hurst, Bedford, Grapevine, Southlake, Roanoke, Colleyville, Trophy Club and Westlake (Wade Carroll, Town Manager)] CONSIDER APPROVING RESOLUTION 24-112 TO SUPPORT THE NOMINATION OF EULESS CITY COUNCIL MEMBER JEREMY E. TOMPKINS TO CONTINUE TO SERVE AS A REGIONAL TRANSPORTATION COUNCIL, PRIMARY REPRESENTATIVE FOR THE CITIES OF EULESS, HURST, BEDFORD, GRAPEVINE, SOUTH LAKE, ROANOKE, COLLEYVILLE, TROPHY CLUB, AND WESTLAKE WADE. >> MAYOR AND COUNCIL, THIS PRIMARILY UNDERTAKES DIFFERENT TOPICS OF DISCUSSION SURROUNDING THE TOLL ROADS IN THE NORTH RICHLAND HILLS AREA. THERE'S VERY LITTLE ABOUT THE 114 CORRIDOR THAT IS ANY PIECE OF THIS. WE'VE GOTTEN A REQUEST IN FROM HURST AND FROM BEDFORD AS WELL TO SUPPORT MR. TOMPKINS, AND THIS IS JUST SOMETHING THAT'S KIND OF A FORMALITY AT THIS POINT TO MAKE SURE THAT WE HAVE SOME SUPPORT ON THAT COUNCIL. >> WADE, I'D LIKE TO ADD. I ATTENDED THE REGIONAL TRANSPORTATION SUMMIT THAT THEY HAVE ANNUALLY, AND I REALLY DO ENCOURAGE COUNCIL MEMBERS. I THINK I WAS THE ONLY ONE IN ATTENDANCE OTHER THAN STAFF TO ATTEND THESE THINGS. THE ONE MEETING, THE ELECTED OFFICIALS FROM OUR SURROUNDING TOWNS AND ON A STATE LEVEL, BUT ALSO JUST ALL THE STUFF THAT THEY'VE DONE TO GET. THEY DID A 25-YEAR TIME LAPSE OF THE ROADS. IT WAS ABSOLUTELY AMAZING, BUT I THINK WE HAVE THAT IN THE FALL, BUT I WOULD ENCOURAGE US ALL TO MAKE SURE WE ATTEND THIS YEAR. >> THE NUMBER OF VOTES THAT WE GET TO CAST ARE DEPENDENT UPON OUR POPULATION, SO WE'RE QUITE OUTNUMBERED ON THIS EVEN IF WE HAD NOMINATIONS. [LAUGHTER]. >> DAVID, IS THAT? >> YEAH. I JUST WANT TO ASK A COUPLE OF QUESTIONS. I GUESS, FIRST, DO WE KNOW MR. TOMPKINS AND WHY ARE WE SELECTING HIM AS OUR NOMINEE AND WHY DO WE NOT THEORETICALLY HAVE OUR OWN REPRESENTATION? >> OUR OWN REPRESENTATION WAS ADDRESSED JUST SECOND AGO ON THE VOTING RIGHTS. WE REALLY DON'T HAVE ENOUGH VOTES TO PUT ANYBODY FORWARD. WE COULD PUT SOMEBODY FORWARD, BUT WE DOUBT SERIOUSLY THAT THAT WOULD GO. I DO NOT KNOW, MR. TOMPKINS. THIS WAS A SUGGESTION FROM THE HE'S A EULESS CITY COUNCIL MEMBER, OBVIOUSLY, AND THIS WAS A SUGGESTION FROM THE CITY OF HURST, CITY OF EULESS, AND CITY OF BEDFORD. >> I GUESS MY QUESTION IS, IS IT NORMAL THAT WE WOULD SUPPORT A CANDIDATE, ESPECIALLY ONE WE DON'T KNOW. IS IT JUST SYMBOLIC? WHAT IS THE PROCESS FOR THE NOMINATION? ARE WE WADING INTO SOME POLITICS HERE? I WANT TO MAKE SURE I UNDERSTAND WHAT WE'RE HAVING THE TOWN GET INVOLVED WITH BEFORE WE VOTE ON THIS. >> SURE. WE ABSOLUTELY DO NOT HAVE TO SUPPORT ANYONE. THIS WAS JUST A LETTER OF SUPPORT, ALL THIS IS. >> BUT HOW IS HIS APPOINTMENT DECIDED? IS IT CAST BY VOTES? >> YES, OF THE ENTITIES, DEPENDING UPON YOUR POPULATION. YES, SIR. >> AS I SAID, SO IF WE SEND IN THIS LETTER OF SUPPORT, THAT'S NOT THE SAME AS CASTING A VOTE. THIS IS JUST AN ENDORSEMENT. >> THAT'S CORRECT. >> OF AN UNKNOWN PERSON BY OUR TOWN. >> THAT'S CORRECT. >> THEN I'M NOT SURE I WOULD NECESSARILY WANT TO GO THAT WAY, BUT OBVIOUSLY, COUNCIL [INAUDIBLE] >> WADE OR ANYONE, WHAT ARE OUR OPTIONS IF WE'RE NOT UNANIMOUSLY COMFORTABLE AND TO THE EXTENT THERE MAY BE SOMEONE ON THE COUNCIL THAT DOES KNOW JEREMY TOMPKINS, BUT UNANIMOUSLY, WE'RE IN THE DARK HERE TO DAVID'S POINTS. WHAT ARE OPTIONS TO LEAST OFFENSIVELY TABLE OR SAY, THANKS FOR RAISING THIS, BUT NOT NECESSARILY TAKE A VOTE? >> SURE. WE CAN ELECT NOT TO SUPPORT ANYONE IN THIS POSITION, BUT TO MY UNDERSTANDING, HE IS THE ONLY PERSON WHO STEPPED FORWARD AND REQUESTED TO BE A PART OF THIS. >> HE MAY BE PHENOMENAL, HE MAY BE A EQUIPPED, BUT TO DAVID'S POINT, I DON'T HAVE A DOG IN THE FIGHT ON THIS ONE. >> LISTEN, WADE, THIS IS REALLY BASICALLY A COURTEOUS. ACKNOWLEDGMENT FOR PEOPLE SERVING ON THE RTC AND REPRESENTED AS ONE OF MANY OTHER CITIES. YOU'RE RIGHT. I MIGHT HAVE MET HIM. I DO NOT RECALL. >> WELL, LET'S GO AHEAD. DOES ANYONE WANT TO MAKE A NOMINATION TO APPROVE 24-112? >> WELL, I'M GOING TO JUST GO AHEAD AND SAY THAT I WOULD MAKE THAT MOTION BECAUSE WE HAVE SOMEBODY WHO'S VOLUNTARY TO SERVE. I DON'T SEE THAT SIDE. >> I DON'T KNOW WHO'S TRYING TO RUN AGAINST HIM, AND I FEEL LIKE WE'RE JUST GETTING INVOLVED IN SOMETHING. WE DON'T HAVE ALL THE FACTS, AND TO MIKE'S POINT, HAD HE COME AND PRESENTED? HAD WE JUST HAD A LITTLE BIT OF BACKGROUND? I WOULD CONGRATULATE HIM FOR JUST THE SERVICE TO THE COMMUNITY. I UNDERSTAND WHAT IT'S LIKE TO DEDICATE THE TIME AND EFFORT TO DOING THESE THINGS. I JUST TO TAKE A BLIND ENDORSEMENT AND PUT THE TOWN'S NAME BEHIND A PERSON WE KNOW NOTHING ABOUT. THERE'S ALWAYS A RISK TO DOING THESE THINGS. I JUST FEEL LIKE WE'RE A LITTLE BIT IN THE DARK ON THIS ONE. [00:55:03] DID YOU MAKE A MOTION? CAN WE GET A SECOND. NO SECOND. MOTION FAILS. G.3, RESOLUTION 24-36, CONSIDER, [G.3. RES 24-36 Consider and take appropriate action regarding Resolution 24-36 to approve entering into an Interlocal Agreement (ILS) with Education Service Center Region 10 to utilize all purchasing cooperatives entered into by ESC Region 10 through lawful means. (Wade Carroll, Town Manager)] TAKE APPROPRIATE ACTION REGARDING RESOLUTION 24-36 TO APPROVE ENTERING INTO AN INTERLOCAL AGREEMENT ILS WITH EDUCATION SERVICES CENTER REGION 10 BY UTILIZING ALL PURCHASES, COOPERATIVES, ENTERED INTO THE SE REGION 10 THROUGH LAWFUL MEANS. WADE. >> MAYOR AND COUNCIL, AGAIN, THIS IS JUST AN INTER LOCAL AGREEMENT THAT ALLOWS US TO ADD SOME PURCHASING POWER BEHIND OUR DOLLARS, ALLOWS US TO MOVE MORE QUICKLY AND ALLOWS US TO USE VENDORS THAT HAVE ALREADY BEEN VETTED BY THE STATE OF TEXAS AND THE REGION 10. AGAIN, ANYONE THAT SIGNS UP WITH ILA WITH REGION 10 CAN GET THIS PRICING, WHICH ALLOWS THEM TO GIVE BETTER PRICING TO THIS GROUP. THIS IS A GREAT TOOL FOR US. >> THAT'S RIGHT. YES. >> I KNOW WE USE THESE FOR A LOT OF DIFFERENT PURCHASING OPTIONS. MY QUESTION ON THIS SPECIFICALLY IS, YOU MENTIONED HVAX. WE JUST TALKED ABOUT THE POTENTIAL PURCHASING OF CAMERAS. MY QUESTION IS, ARE WE BOUND TO USING ONLY THESE APPROVED VENDORS OR DO WE STILL HAVE OPTIONS TO GO ELSEWHERE? >> ABSOLUTELY. WE CAN GO OUTSIDE AND GET ANY VENDOR WE WISH, OR IF WE DON'T WANT TO GO THROUGH THE BIDDING PROCESS AND WE WANT TO USE THIS PRICING, THEN WE CAN DO THAT. >> PERFECT. THAT WAS MY ONLY QUESTION. THANKS. >> BUT IT'S A GOOD TOOL. THAT'S A GOOD QUESTION. >> CAN I GET A MOTION TO APPROVE RESOLUTION 24-36? >> I MOVED. >> CAN I GET A SECOND? >> I'LL SECOND. >> ALL IN FAVOR? >> AYE. >> ANY OPPOSED? MOTION CARRIES. LET'S GO INTO OUR REGULAR AGENDA ITEMS, [H.1. WA RES 24-12 (TABLED 05/20/2024) Consider approving WA Resolution 24-12 authorizing the expenditure of funds to Accelerate Learning Inc. in the amount of $29,146.00 for Westlake Academy grades K-5 Science Resources (Rod Harding, PYP Principal - Grades KG-5 - Westlake Academy)] H.1, WESTLAKE ACADEMY RESOLUTION 24-12. THIS WAS TABLED ON MAY 20TH, 2024. CONSIDER APPROVING WESTLAKE ACADEMY RESOLUTION 24-12 AUTHORIZING THE EXPENDITURE OF FUNDS TO ACCELERATE LEARNING INC IN THE AMOUNT OF $29,146 FOR WESTLAKE ACADEMY GRADES, A THROUGH FIVE SCIENCE RESOURCES. WAIT, I THINK WE'VE HAD THESE DISCUSSIONS. I THINK WHAT CAME UP, WE WANTED TO RUN IT BY KELLY RICHIE. WE HAD THOSE DISCUSSIONS. >> THAT'S CORRECT, MAYOR. >> COUNCIL'S BIGGEST ISSUE WITH THIS AND THE REASON IT WAS TABLED IS THAT DR. RICHIE HAD NOT HAD AN OPPORTUNITY YET TO WEIGH IN ON THIS. SINCE OUR LAST MEETING, I'VE SPOKEN WITH DR. RICHIE AND SHE IS FOR USING THIS CURRICULUM. >> JUST TO CLARIFY, THIS IS BEING PAID FOR OUT OF IMA GRANT MONEY, CORRECT? >> THAT'S CORRECT. IT'S NOT PAID FOR FROM THE GENERAL FUND. >> JUST OUT OF INTEREST, I DON'T KNOW IF WE HAVE THE ANSWER TO THIS, BUT HOW MUCH IMA FUNDING IS ACTUALLY LEFT AND IS IT EARMARKED AT THE MOMENT OR ANYTHING ELSE? IS MY UNDERSTANDING CORRECT THAT WE GET AN ADDITIONAL FUNDING NEXT YEAR AROUND SEPTEMBER? >> I'LL DO MY BEST TO EXPLAIN BECAUSE IMA IS SLIGHTLY CHANGING FOR 2425. BUT WE KNEW GOING INTO THIS [INAUDIBLE] WHEN WE RECEIVED THE FUNDS IN JULY 2023, THAT WE WOULD HAVE TWO YEARS TO SPEND $150,000. AT THAT POINT AS A LEADERSHIP TEAM, WE AGREED. IT'S ACTUALLY GOING TO END UP BEING MATERIALS FOR K THROUGH 8. MRS. STACK, MY COUNTERPART IN MYP IS STILL WORKING ON GETTING THE QUOTE FROM THE SCIENCE PUBLISHER FOR MIDDLE SCHOOL. I THINK WE HAVE ABOUT 109-110 LEFT IN THAT BUDGET AND WE HAVE HAD NUMEROUS LEADERSHIP TEAM MEETINGS GOING OVER THE COSTS AND EVERYTHING WE NEED TO DO GOING FORWARD TO ENSURE WE HAVE STATE STANDARDS CURRICULUM ALIGNED TO OUR STATE STANDARDS. >> DOES IT ROLL OVER OR WE DO [INAUDIBLE] >> IT DOES NOT ROLL OVER, DOES IT MARLENE? >> SORRY. >> WHAT WE GET IN 2023 MUST BE SPENT BY 2025? >> I'M SORRY, MARLENE, THAT WAS ROUTE OF ME TO WAIVE TO YOU, BUT COME FORWARD TO THE MICROPHONE, PLEASE. THANK YOU. >> THE IMA FUNDS ARE BY 150,000 LAST SUMMER, WE'RE ABLE TO SPEND THAT ALL THROUGH '24 AND IN '25. THEN IN THE SUMMER OF '25, WE'LL BE RECEIVING A ALLOTMENT FOR THE NEXT TWO YEARS. >> OBVIOUSLY, IF THERE'S 110,000 LEFT, ARE WE IDENTIFYING AREAS TO SPEND THEIR MONEY? >> WE HAVE LOOKED THROUGH ALL OF OUR INSTRUCTIONAL MATERIALS THAT WE USE, [01:00:02] K THROUGH 12, AND WE HAVE MADE DECISIONS WITH THE LEADERSHIP TEAM ON WHAT IS EARMARKED FOR THAT IMA FUNDING. >> OKAY. >> SOME OF THAT MONEY WE'VE ALREADY BEEN SPENDING, ANYTHING THAT HAS BEEN UNDER $20,000, WE HAVE GONE THROUGH A CURRICULUM REVIEW CYCLE WITH THE STAFF, AND THAT HAS BEEN APPROVED BY THE PRINCIPALS. >> BUT IF YOU'RE SAYING THERE'S 110 LEFT AND WE'RE COMING UP TO BUDGET APPROVAL, AT WHAT POINT IS THE REST OF THIS GOING TO BE SPENT AND HOW MUCH OF IT HAS BEEN IDENTIFIED FOR SPENDING? >> WELL, IT'S GOING TO DEPEND BECAUSE AS MARLENE SAID, WE HAVE ANOTHER WHOLE SCHOOL YEAR TO CONTINUE TO SPEND THE MONEY. >> OKAY. >> A BULK OF IT BECAUSE THE STATE STANDARDS HAVE CHANGED. >> WE HAVE UNTIL AROUND SEPTEMBER OF '25 WHEN THE NEXT ALLOTMENT COMES OUT TO SPEND THIS MONEY. BUT THAT IS THIS FORTHCOMING YEAR WITHIN THE BUDGET, AND HOW MUCH IMA MONEY IS ALLOCATED IN THE BUDGET. IT'S A GENERAL QUESTION, DO YOU HAVE TO COME BACK FOR A BUDGET AMENDMENT TO SPEND? >> NO, BECAUSE IT'S NOT BUILT INTO THE GENERAL BUDGET. THE IMA IS A SEPARATE. IT'S MONEY THAT THE COMMISSIONER OF EDUCATION ALLOTS TO EACH SCHOOL. THE WAY THAT THEY'RE GOING TO DO IT MOVING FORWARD, THEY'RE SETTING THEIR PRICES BASED ON HISTORICAL LEVELS. >> ALISON, WHY DID THIS ONE COME TO COUNCIL THEN FOR APPROVAL? >> BECAUSE OF THE COST. ANYTHING ABOVE [INAUDIBLE] >> TWENTY THOUSAND THRESHOLD WAS ESTABLISHED. >> WE HAVE PURCHASED OTHER COMPONENTS TO THIS THAT WERE MAYBE $500 FOR INDIVIDUAL READERS IN KINDERGARTEN. THIS IS SEPARATE FROM MATH, OUR MATH WE'VE ALREADY PURCHASED SINCE THIS IS FOUR YEARS, AND WE'RE ALSO INCLUDING SCIENCE NOTEBOOKS. OVER THAT FOUR YEAR PERIOD, THEY WILL SEND US ONE CONSUMABLE SCIENCE NOTEBOOK PER CHILD, AND IT WILL ALIGN WITH THE DIGITAL PLATFORM. WE'RE ALSO GETTING HARD BOUND WHAT THEY CALL STEM SCOPE PDS A TEXTBOOK WITH CROSS CURRICULAR TEXT. WE ARE TRYING TO BUILD MORE ROBUST SCIENCE MATERIALS THIS PRODUCT ORIGINALLY STARTED AT RICE UNIVERSITY TO HELP PRIMARY TEACHERS BRING STEM INTO THE CLASSROOMS. IT'S SINCE GONE TO ACCELERATED LEARNING, AND WE'VE BEEN USING IT FOR ABOUT NINE YEARS. WE'RE JUST TAKING ON MORE COMPONENTS SINCE THE STANDARDS HAVE CHANGED. >> OKAY. THANK YOU SO MUCH FOR UPDATE, I APPRECIATE IT. >> THANK YOU. >> THANKS, ALISON. ANY OTHER QUESTIONS? CAN I GET A MOTION TO APPROVE WESTLAKE ACADEMY RESOLUTION 24-12? >> YEAH, I'LL MAKE A MOTION. >> CAN I GET A SECOND? >> I'LL SECOND. >> ALL IN FAVOR? >> AYE. >> ANY OPPOSED? MOTION CARRIES. THANK YOU. AGENDA ITEM H.2, [H.2. WA RES 24-14 Consideration of Approval of Resolution WA 24-14 for Staff Development Waiver Days for the 2023-2024 & 2024-2025 school years.] WESTLAKE ACADEMY RESOLUTION 24-14, CONSIDERATION OF APPROVAL OF RESOLUTION W H24-14 FOR STAFF DEVELOPMENT WAIVER DAYS FOR THE 2023/2024 AND 2024/2025 SCHOOL YEAR. >> ALAN, WOULD YOU LIKE TO SPEAK TO THIS? >> NO. >> THE WAIVER DAYS? WAIVER. >> I THINK DARCY SUBMITTED ALL OF THE WAIVER DAYS. THESE WERE FOR THE DAY WE HAD THE WATER BREAK AT THE SCHOOL, AS WELL AS THE ONE DAY WHEN INCLEMENT WEATHER COMING. HE HAD TO SUBMIT WAIVER DAYS, I BELIEVE. >> ANNUALLY, THE SCHOOL GETS SO MANY SNOW DAYS, BASICALLY TO BE UTILIZED HOWEVER WE NEED THEM, BUT WE NEEDED TWO MORE. >> WE NEEDED TWO MORE. >> THIS IS A REQUEST FOR AN ADDITIONAL TWO WAIVER DAYS? >> THESE WERE FOR THE TWO. >> THANK YOU FOR THE EXPLANATION. >> THANKS, CARMEN. ANYBODY HAVE ANY QUESTIONS? CAN I GET A MOTION TO APPROVE WA RESOLUTION 24-14? >> SO MOVED. >> CAN I GET A SECOND? >> SECOND. >> ALL IN FAVOR? >> AYE. >> ANY OPPOSED? MOTION CARRIES. THANK YOU. [H.3. 24-168 Discuss and consider approving deliberation of a Motion to Amend the previously adopted Ordinance 997 approving amendments to Ordinance 720, as amended (which includes the development plan for the PD1-2 [Westlake Entrada] zoning district) and take action (Wade Carroll, Town Manager)] H.324-168, DISCUSS AND CONSIDER APPROVING DELIBERATION OF A MOTION TO AMEND THE PREVIOUSLY ADOPTED ORDINANCE 997, APPROVING AMENDMENTS TO ORDINANCE 720 AS AMENDED, WHICH INCLUDES THE DEVELOPMENT PLAN FOR PD 1-2 WESTLAKE ENTRADA ZONING DISTRICT, AND TAKE ACTION. WADE. >> MAYOR AND COUNCIL, AT THE LAST MEETING, WE RULED ON THIS. THERE WAS SOME DISCUSSION AFTER THAT BY SOME COUNCIL MEMBERS THAT HAD SOME IDEAS THAT THEY WANTED TO BRING FORWARD AND POSSIBLY RECONSIDER THIS ITEM. BY LAW, WE MUST DO THAT AT THE NEXT MEETING. [01:05:03] THIS IS MERELY A ASK FOR A MOTION AND A SECOND AND A VOTE TO RECONSIDER THE ITEM, AND THEN THE ITEM IS ACTUALLY THE NEXT ONE ON YOUR LIST. >> I KNOW MR. MICKENS IS HERE. THIS IS THE DISCUSSION WE HAD LAST MEETING ABOUT A MIXED-USE DEVELOPMENT IN ENTRADA. REALLY IT WAS COMING DOWN WHERE THE HOUSES WOULD BE LOCATED. I THINK WE'VE ALL HAD DISCUSSIONS AROUND THAT. I THINK I LET EVERYBODY AND COUNCIL KNOW, WE ARE WORKING. WADE, PLEASE JUMP IN ON A NEW DEVELOPMENT PLAN THROUGH THE DEVELOPERS. >> YES, SIR. THAT'S ONE OF THE THINGS WE SHOULD SEE ON JULY 9TH, THE P&Z, AND THEN COUNCIL ON THE 17TH OF JULY. >> THAT'S A BIG DEAL TO GET THAT MOVING. WHO HAS QUESTIONS AROUND? >> MAYOR, I THINK JUST PROCEDURALLY, I WOULD MAKE A MOTION THAT WE DELIBERATE ON A MOTION TO AMEND THE PREVIOUSLY ADOPTED ORDINANCE 997 SO THAT WE CAN DELIBERATE. >> IS THAT HOW THIS WORKS? >> YES, SIR. >> WHAT? >> YOU NEED A MOTION AND A SECOND TO DELIBERATE. >> GET A MOTION TO DELIBERATE? >> YES, SIR. >> CAN I GET A MOTION TO DELIBERATE? >> YES. THERE'S BEEN A MOTION TO DELIBERATE. >> CAN I GET A SECOND? >> A SECOND. >> ALL IN FAVOR SAY AYE. >> AYE. >> ANY OPPOSED? MOTION CARRIES. NOW WE'RE GOING DOWN TO ORDINANCE 997 A, [H.4. ORD-997A Discuss and consider a Motion to Amend the previously adopted Ordinance 997, approving amendments to Ordinance 720, as amended (which includes the development plan for the PD1-2 [Westlake Entrada] zoning district). The Westlake Entrada development includes 109.12 acres generally located east of Davis Blvd., south of State Highway 114, and north of Solana Blvd.; and take appropriate action (Wade Carroll, Town Manager)] DISCUSSING THE MOTION TO AMEND THE PREVIOUS ADOPTED ORDINANCE 997, APPROVING AMENDMENTS TO ORDINANCE 720 AS AMENDED, WHICH INCLUDES DEVELOPMENT PLAN FOR PD 1-2 WESTLAKE ENTRADA ZONING DISTRICT. WESTLAKE ENTRADA DEVELOPMENT INCLUDES 109.12 ACRES GENERALLY LOCATED EAST OF DAVIS BOULEVARD, SOUTH OF STATE HIGHWAY 114, AND NORTH OF SOLANA BOULEVARD, AND TAKE APPROPRIATE ACTION. >> MAYOR, WE HAVE MS. HELEN BEATLE TO GIVE US A PRESENTATION. >> THANK YOU, MAYOR AND COUNCIL. JUST TO BRIEFLY RECAP WHAT YOU ALL TALKED ABOUT AT THE LAST MEETING AND WHAT WE'RE LOOKING AT TODAY. THE SUBJECT PROPERTIES OUTLINED IN YELLOW IS IN THE ENTRADA. IT'S A LITTLE OVER TWO ACRES, KNOWN AS BLOCK P. IT'S CURRENTLY ON THE DEVELOPMENT PLAN AS NON-RESIDENTIAL COMMERCIAL USES. THE APPLICANT HAD TURNED IN A DEVELOPMENT PLAN FOR THE BLOCK P, WHICH IDENTIFIES TWO COMMERCIAL LOTS AT THE FAR NORTHEAST CORNER AND THEN FAR AT THE SOUTHWEST CORNER. THEN THERE ARE 18 SINGLE FAMILY DETACHED LOTS IN THE MIDDLE. THERE ARE 12 LARGER LOTS ALONG THE SOUTHERN PORTION WHERE YOU SEE THE BRIGHT GREEN, AND THEN THE PALE GREEN IN THE NORTHWEST CORNER ARE THE SMALLER SINGLE FAMILY DEVELOPMENTS. COUPLE OF ITEMS IN THE REQUEST THAT WE DO NEED TO CONSIDER IS THAT THE PUBLIC IMPROVEMENT DISTRICT AND THE SERVICE AND ASSESSMENT PLAN STILL NEEDS TO BE UPDATED TO REFLECT THIS, SHOULD YOU ALL CHOOSE TO MOVE FORWARD WITH AMENDING THE ORDINANCE. THE PLANNING AND ZONING COMMISSION, THEY HAD REVIEWED THIS AT THEIR MAY 7TH, AND IF MOST OF YOU WOULD REMEMBER, THEIR RECOMMENDATION WAS TO PERMIT THE COMMERCIAL LOTS, BUT DON'T TAKE ACTION ON APPROVING THE SINGLE FAMILY LOTS. THAT'S WHAT THE ORDINANCE THAT WAS BEFORE YOU LAST TIME REFLECTED, AND STAFF RECOMMENDED APPROVAL AS ORIGINALLY PRESENTED. THIS EVENING, YOU HAVE THE OPPORTUNITY TO MAKE A MOTION TO AMEND THE PREVIOUSLY ADOPTED ORDINANCE TO REFLECT THE ORIGINAL APPLICATION OR SOME OTHER MOTION HOWEVER YOUR DESIRE IS TO MOVE FORWARD. I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE. >> OPEN UP FOR QUESTIONS. >> LAST MEETING, I THINK, OBVIOUSLY, WE HAD TALKED ABOUT THE PROPOSED PLAN TO DEVELOP THE RESIDENTIAL AND TWO COMMERCIAL LOTS. I THINK COUNCIL WAS PRETTY UNANIMOUS IN SUPPORTING THE V1 BANK DEVELOPMENT ON THE NORTHEAST CORNER OF THIS BLOCK P, BUT THERE'S A LOT OF QUESTIONS RAISED ABOUT THE RESIDENTIAL. WHY RESIDENTIAL WAS BEING INCLUDED IN LOT P, WHY THERE IS RESIDENTIAL ENCROACHING NEAR TO THE 114. MY UNDERSTANDING WAS THAT WE WERE GOING TO TRY TO HAVE A WORKSHOP ON THIS POINT WITH THE DEVELOPER SO WE COULD BETTER UNDERSTAND THE RESIDENTIAL COMPONENT IN THE CONTEXT OF THE BROADER DEVELOPMENT PLAN. MAYOR, I UNDERSTAND THAT YOU AND TWO COUNCIL MEMBERS WENT AND MET WITH THE DEVELOPERS. I WOULD URGE THAT WHEN THESE ACTIVITIES ARE COMING BACK TO COUNCIL THAT COUNCIL AT LARGE BE GIVEN AN OPPORTUNITY TO PARTICIPATE IN THOSE MEETINGS BECAUSE I THINK IT OTHERWISE JUST CREATES AN UNFAIRNESS IN ACCESS TO INFORMATION. [01:10:03] I GUESS THE BIG QUESTION IS, WHAT HAS CHANGED THAT SUDDENLY HAS CONVINCED THIS TO COME BACK IN ITS CURRENT FORM WITH THE 18 RESIDENTIAL LOTS WHEN THERE WAS SO MUCH DOUBT PRESENTED BY COUNCIL LAST TIME? >> IF I MAY, DAVID. THIS IS COUNCIL CROSS TALK NOW. BUT AS I RECALL, 997 BEFORE, IT ONLY INCLUDED THE TWO COMMERCIAL BUILDINGS, AS YOU DESCRIBED, ONE ON ONE SIDE, ONE ON THE OTHER. WHAT WE ACTUALLY WERE APPROVING WAS JUST THESE TWO BUILDINGS WITH THE REST OF THE BLOCK UNIDENTIFIED. THAT'S MY RECOLLECTION. THIS IS DIFFERENT. I WANT TO MAKE SURE I UNDERSTAND THIS CORRECT. WHAT'S BEING ASKED OF US TODAY IS TO APPROVE THE ENTIRE BLOCK. >> CORRECT. >> INCLUDING THE RESIDENTIAL, WHICH IS DIFFERENT THAN 997, WHICH ONLY GAVE US THE TWO COMMERCIAL BUILDINGS ON THE CORNER. >> YOU'RE CORRECT. THE ORDINANCE THAT'S IN YOUR AGENDA PACKET REFLECTS WHAT YOU SEE ON THE SCREEN. TWO COMMERCIAL LOTS, AS WELL AS THE 18 SINGLE FAMILY LOTS. >> I THINK LAST TIME I THINK WHERE I HAD LEFT THE PROPOSAL JUST FROM MY STANDPOINT WAS I'M VERY KEEN THAT B1BANK DOES GET DEVELOPED. THEY HAD ASKED THAT THEIR SIX RESIDENTIAL UNITS BE A PART OF THEIR DEVELOPMENT, AND THAT WAS SOMETHING THAT I HAD ACTUALLY MADE A MOTION ON. I THINK COUNCIL WANTED TO TABLE AT PENDING FURTHER INPUT FROM THE DEVELOPERS. I'M NOT SURE WHAT'S MOVED ON THE OTHER RESIDENTIAL PIECES. I'M NOT AGAINST IT. I JUST CAN'T BE FOR IT RIGHT NOW. I DON'T UNDERSTAND IT. THE SAME POINT I MADE LAST TIME WAS, I DON'T KNOW WHAT THE COMMERCIAL ELEMENT IS ON THE WEST SIDE. I THINK SOMEONE SAID A MEDICAL OFFICE, AND THAT WAS ABOUT ALL WE GOT OUT OF THAT. I STAND WHERE I STAND. I WANT B1BANK DONE. I WANT THEM TO COME IN AND DEVELOP BECAUSE WE NEED TO MAKE PROGRESS AND COMMERCIAL PROGRESS IS GOOD PROGRESS. BUT I DON'T KNOW WHAT THE UPDATE HERE IS. LIKE I'VE READ EVERYTHING HERE, BUT I'M NOT SURE WHAT'S CHANGED THAT GIVES US BETTER INFORMATION NOW TO MAKE A GOOD DECISION. >> WELL, I'LL SPEAK TO THAT. ATTACHED ON THE PACKET IS THE COMPLETE. THE DEVELOPER DID SUBMIT THEN OVERALL DEVELOPMENT PLAN FOR THE ENTIRE ENTRADA, WHICH SHOWS BECAUSE I WAS ONE OF THE PEOPLE ORIGINALLY WHO WAS OPPOSED TO MOVING RESIDENTIAL IN THAT AREA. BECAUSE I WAS UNDER THE IMPRESSION THAT THAT WAS JUST REPLACING THE COMMERCIAL IN THAT AREA, WHICH I THINK WE HAVE A REALLY STRONG NEED FOR COMMERCIAL AND ENTRADA. BUT WHAT THEY WERE ABLE TO SHOW US WITH SUBMITTING THIS OVERALL DEVELOPMENT PLAN IS THAT THE COMMERCIAL AREAS ARE ALL GOING TO BE MOVED OVER TO THIS SECTION TO THE FAR EAST, WHICH WAS ENTRADA PHASE 2. THEY'VE OUTLINED, BASICALLY, THEY'RE NOT REPLACING COMMERCIAL. THEY'RE JUST RE-ALLOCATING WHERE THINGS ARE IN THE DEVELOPMENT. I THINK THAT HELPED ME TO SUPPORT THE INTRODUCTION OF RESIDENTIAL COMMUNITY. >> [OVERLAPPING] THE COMMERCIAL PIECE BEING MOVED TO THE PHASE 2, 114 FRONTAGE WAS ADOPTED AROUND THE SAME TIME THAT THE CORE LOGIC PROPERTY CAME UP AND 54 ODD RESIDENTIAL UNITS WERE APPROVED TO BE DEVELOPED THERE. THAT WAS SOMETHING THAT IS WELL UNDERSTOOD. I UNDERSTAND THERE'S GENERALLY A MOVE BY THE DEVELOPER TO MOVE TOWARDS SOME OF THESE SINGLE FAMILY DETACHED HOMES BECAUSE THEY FEEL THAT THEY'RE A BETTER PRODUCT TO SELL. I GUESS THERE WAS DOUBT SOWN IN THE LAST MEETING ABOUT PUTTING RESIDENTIAL HERE. LIKE I SAID, NO NEW INFORMATION HAS COME TO COUNCIL. YES, I'VE SEEN THIS MAP, BUT I UNDERSTAND THAT THE GLOBAL DEVELOPMENT PLAN STILL, IS THIS IT, OR IS THIS STILL CHANGING? >> THIS IS WHAT'S GOING TO BE PRESENTED ON THE NINTH. >> THIS IS IT? >> YES. >> THEN HE'LL COME AND TALK US THROUGH THAT. >> THAT'S CORRECT. >> THE TIMING IS A LITTLE BIT AWKWARD IN THAT REGARD. I GUESS MY OTHER QUESTION IS ON THE ON THE PID ASSESSMENT. I NOTE THAT THE PID ADMINISTRATOR IS SILENT ON THE POINT. THERE'S NO COMMENTS MADE. I DON'T KNOW IF THAT'S A GOOD THING OR A BAD THING. I KNOW THE PID HAS BEEN AN ALBATROSS IN THIS DEVELOPMENT. INITIALLY RESIDENTIAL AND COMMERCIAL, GOT REZONED COMMERCIAL. IT'S NOW GOING BACK TO RESIDENTIAL AND COMMERCIAL. THERE'S VERY LITTLE UNDERSTANDING HOW THAT PID ASSESSMENT IS GOING TO BE REDISTRIBUTED AMONG THESE. IT WOULD BE HELPFUL TO UNDERSTAND THAT PART OF IT BECAUSE THAT DOES AFFECT OBVIOUSLY ECONOMIC VALUES OF THE COMMERCIAL AND RESIDENTIAL PIECES. >> I CAN SPEAK TO THAT A LITTLE BIT, DAVID. THE DEVELOPER WILL BE REQUIRED TO MAKE A PREPAYMENT FOR ANYTHING THAT IS ABOVE AND BEYOND WHAT THE RESIDENTIAL CARRY. IF IT WAS LET'S SAY IT WAS SIX STORIES OF COMMERCIAL OR SIX STORIES OF SINGLE FAMILY ATTACHED, WHICH WOULD CARRY WITH IT A MUCH HIGHER LOAD ON THE PID, [01:15:03] ON THE INFRASTRUCTURE AND THEREFORE, A HIGHER PID PAYMENT AND MOVE INTO A SINGLE FAMILY DETACHED ENVIRONMENT, THEN THERE WOULD BE A DIFFERENCE BETWEEN WHAT THE DEVELOPER IS GOING TO PAY MR. MICKENS, WHO BOUGHT THE PROPERTY AND THE OVERALL DEVELOPER. THE OVERALL DEVELOPER IS REQUIRED TO MAKE A PRE-PAYMENT TO MAKE THAT RIGHT. BUT THAT'S THE WAY THE ENTIRE PID HAS WORKED. EVERY TIME WE'VE APPROVED ANYTHING IS OUTSIDE THE NORMAL PID STRUCTURE OF THE SAP RIGHT NOW, WHICH IS OUT OF DATE AND WE ARE WORKING BOARDS. WE'VE ACTUALLY ALMOST GOT IT FINISHED AND IT HAS BEEN MOVED TO THIS MAP JUST SO THAT WE HAVE AN IDEA OF WHAT THAT'S GOING TO LOOK LIKE. >> [OVERLAPPING] ABSOLUTELY. >> FOR THE NEW DEVELOPMENT. BUT EVERY SINGLE TIME WE'VE APPROVED ANYTHING THAT WAS OUTSIDE THAT SAP, THAT IS WHAT'S BEEN GOING ON. EVERY DEVELOPER IS HAVING TO COME IN AND MAKE A PRE-PAYMENT TO OFFSET THAT DIFFERENCE. BUT BECAUSE WE CAN MOVE AROUND. >> [OVERLAPPING] CAN WE SEE THE NUMBERS THOUGH> CAN WE GET THE PID ASSESSMENTS SO WE HAVE AN UNDERSTANDING OF WHAT'S BEING ATTRIBUTED TO THESE? IT JUST BE NICE AS WE'RE DELVING DEEPER INTO ENTRADA GENERALLY. YOU HAVE A BETTER UNDERSTANDING BECAUSE I THINK WE ALL WANT TO SEE THIS GET DEVELOPED OUT. I FEEL LIKE WE'RE PLAYING CATCH UP EVERY TIME A NEW ITEM FROM ENTRADA COMES TO COUNSEL, AND I FEEL LIKE WE REALLY DO NEED TO GET OUT IN FRONT OF IT, SO IT BECOMES MORE OF A SEAMLESS. >> WE CAN BRING BACK THAT TO COUNCIL, BUT THE PID ASSESSMENTS THEMSELVES HAVE NOT CHANGED FROM THE VERY BEGINNING. >> BUT AGAIN, IF WE COULD BRING THOSE TOGETHER WITH SOME OF THESE PROPOSALS, IT WOULD BE NICE TO EVALUATE THAT AT THE SAME TIME. MY OTHER QUESTION IS ON P&Z. I ASSUME THIS HAS NOT GONE BACK TO P&Z, AND SO THEIR RECOMMENDATION STILL STANDS, AND THAT IS NOT TO DO ANY RESIDENTIAL BUT TO APPROVE BOTH COMMERCIAL LOTS, IS THAT CORRECT? >> THAT'S CORRECT. >> I DON'T KNOW. SOMEBODY MAYBE CAN HELP ME OUT HERE. I FEEL LIKE WE'VE NOT REALLY MADE PROGRESS SINCE THE LAST MEETING. WE DON'T HAVE ANY NEW INFORMATION OTHER THAN THIS THEORETICAL PID OR THIS DEVELOPMENT PLAN UPDATE. BUT AGAIN, WE'RE JUST HAVING THE SAME DISCUSSION WITH. >> DAVID, DO YOU KNOW THE RULES? WE COULDN'T HAVE ANYBODY IN THAT MEETING, SO I APOLOGIZE FOR THAT. >> WE CAN DO IT AS LONG AS WE PUBLISH IT AS AN OPEN MEETING, WE CAN TAKE. >> HERE'S MY TAKE ON SPENDING AND TROT HAS BEEN SITTING THERE GOING ON 11 YEARS. I THINK WE NEED TO STEP BACK AND DEFINE THE ROLES OF PLANNING AND ZONING, AS WELL AS THE COUNCIL. WHAT WE'RE REALLY TALKING ABOUT IS WE'RE WELL WITHIN OUR RESIDENTIAL UNITS TROT 322, 43% OF THAT 322 IS EITHER IN PROCESS OR BUILT. THIS ACTUALLY REDUCES A LITTLE DENSITY, I UNDERSTAND FROM THE ORIGINAL PLAN. I DON'T KNOW THAT IF WE HAVE AN INVESTOR THAT IS BRINGING A BANK IN AND WANTS RESIDENTIAL, I JUST DON'T KNOW WHO WE ARE TO SAY NO TO IT AS LONG AS THEY COMPLY WITH EVERYTHING ELSE OUR BUILDING STANDARDS. >> COMPLETELY AGREE. THAT'S WHY I MADE THE MOTION LAST TIME FOR THAT EXACT POINT. >> WELL, THAT'S WHY IT'S BACK HERE. I STARTED MEETING WITH B1BANK BEFORE I EVEN BECAME ON COUNCIL TWO AND A HALF YEARS AGO. THEY WANT TO GET THIS THING MOVING. WE'RE LITERALLY JUST TALKING ABOUT WHERE THE LEGO PIECES ARE HERE. I SUPPORT THIS ZONING. >> YEAH. I SUPPORT THE B1BANK, BUT WHAT I DON'T UNDERSTAND, IT WOULD JUST BE NICE TO GET A REFRESHER ON THE CONTEXT OF THESE OTHER RESIDENTIAL PROPERTIES. I'D LIKE TO UNDERSTAND WHAT THIS OTHER COMMERCIAL PIECE IS GOING TO BE AND WHAT THE GENERAL PLAN IS, I FEEL LIKE WE'RE SO CLOSE TO HAVING THAT MEETING, AND YET HERE WE GO AGAIN AND BEING ASKED TO VOTE ON SOMETHING OUT OF CONTEXT. >> WELL, I CAN SPEAK TO THE PRESENTATION THAT THEY ORIGINALLY GAVE AT P&Z ABOUT THE OTHER COMMERCIAL, AND THAT WAS SUPPOSED TO BE, I BELIEVE, AN [INAUDIBLE]. THAT'S ALL I KNOW ABOUT THAT, BUT THEN OBVIOUSLY THE BANK, BUT THAT WAS THE COMMERCIAL. IT'S A OFFICE BOOK. >> IS IT NORMAL THEN FOR IF P&Z'S RECOMMENDATION STILL STANDS AS IT DID BEFORE? THIS HAS NOW COME BACK TO COUNSEL AND THE ORDINANCE HAS ALREADY BEEN UPDATED NOT TO REFLECT P&Z'S REQUEST, BUT TO REFLECT THIS FULL APPROVAL. IS THAT NORMAL? >> IN FAIRNESS, THAT FIRST CHANGE SHOULD NOT HAVE BEEN DONE. THAT'S MY FAULT. WE SHOULD NOT HAVE BROUGHT FORWARD TO COUNCIL A DIFFERENT ORDINANCE THAN WHAT P&Z SAW. THIS IS [OVERLAPPING] CORRECTING THAT. BUT YOU'RE RIGHT. >> NOTWITHSTANDING P&Z IS STILL OF THE BELIEF THAT THEY APPROVED A MODIFIED ORDINANCE WE'RE NOW JUST DOING THAT WITHOUT IT GOING BACK THROUGH THEM. >> I BELIEVE THAT THE TEXT IN THAT ORDINANCE, THOUGH, SAYS THAT THE COMMERCIAL WAS APPROVED BY P&Z, BUT THAT ANY RESIDENTIAL SHOULD BE ONLY TAKEN IN CONTEXT WITH THE ENTIRE DEVELOPMENT. I THINK THAT'S WHAT WE'RE DOING AT THIS POINT IS WE'RE TAKING INTO [01:20:02] CONSIDERATION THE OVERALL NEW REVISED SITE PLAN THAT THEY'RE PROPOSING. BUT WE CAN'T DO THAT YET AT THIS MEETING, HAS TO BE A PUBLIC. >> PUBLIC HEARING. >> PUBLIC HEARING, AND SO IT COULDN'T BE SEEN BE ADDED TO THIS MEETING. >> MAYBE WHAT WOULD BE HELPFUL IS YOU HAD TALKED HERE ABOUT THE NEXT STEPS, THE DEVELOPMENT PROCESS. JUST TO BE CLEAR, THIS IS A DEVELOPMENT PLAN THAT WE ARE APPROVING AT THIS STAGE, CORRECT? >> THAT'S CORRECT. >> CAN YOU JUST WALK THROUGH THEN THESE NEXT STEPS THAT WERE LAID OUT. IN TERMS OF WHAT COMES BACK TO COUNCIL, AND WHAT DOES EACH OF THOSE STAGE OR STEPS ACTUALLY DO AND MEAN AND WHAT ARE WE EXPECTED TO APPROVE AT THOSE? >> I'LL ACTUALLY ALLOW HELEN TO SPEAK TO THAT AS THE EXPERT IN THE ROOM. >> CERTAINLY. WE DO NEED TO WORK ON THE OVERALL DEVELOPMENT PLAN AMENDMENT. THAT'S CONSIDERED LEGISLATIVE, WHICH WOULD COME TO YOU. P&Z AND CITY TOWN COUNCIL APPROVAL OF A SITE PLAN. ONE OF THE AMENDMENTS ALLOWED THE TOWN MANAGER TO BE ABLE TO APPROVE SITE PLAN. THAT WOULD BE STAFF LEVEL. APPROVAL OF THE CIVIL CONSTRUCTION PLANS THAT TOO WOULD BE FOR STAFF AND THROUGH THE TOWN ENGINEER, AND APPROVAL OF THE RE-PLAT BECAUSE WE ARE POPPING THIS UP INTO A NUMBER OF LOTS THAT WOULD GO TO P&Z AND TOWN COUNCIL. CONSTRUCTION OF THE PUBLIC IMPROVEMENTS, THAT'S ADMINISTRATIVE AND THEN ACCEPTANCE OF THE PUBLIC IMPROVEMENT. >> THE ONLY THING THAT WOULD COME BACK TO US WOULD BE THE RE-PLATTING PROCESS? >> NO, SIR. THE DEVELOPMENT PLAN. >> THIS IS THE DEVELOPMENT PLAN? >> IT IS. IT'S A PORTION OF THE DEVELOPMENT PLAN FOR BLOCK P. >> IF WE JUST FOCUS ON BLOCK P, WE'RE BEING ASKED TO APPROVE THE DEVELOPMENT PLAN AT THIS MEETING. THE ONLY THING AS IT RELATES TO BLOCK P WOULD BE THE RE-PLATTING THAT WOULD COME BACK TO COUNCIL, IS THAT CORRECT? >> YES. >> THEN WHAT LEVEL OF DETAIL WOULD THAT ENTAIL WHEN IT CAME BACK AT THAT TIME? >> THE RE-PLAT SIMPLY SHOWS THE OVERALL BOUNDARY AND THEN THE INDIVIDUAL LOT. THE CIVIL CONSTRUCTION PLANS ARE REALLY PART OF THAT AS WELL BECAUSE THIS WAS DESIGNED FOR [INAUDIBLE]. >> ARE YOU TALKING ABOUT RENDERINGS ELEVATIONS? >> NO, SIR. NOT A RE-PLOT. >> NOT THOSE. HIGHER LEVEL THAN THAT LESS DETAIL. >> IT'LL HAVE YOUR BOUNDARIES FOR EACH OF THE LOT. >> RIGHT. IT'S ACTUALLY SUBDIVIDING THE WHOLE BLOCK P AND THE ENGINEERING PLANS NEED TO BE UPDATED BECAUSE THIS IS A DIFFERENT TYPE USE THAN A COMMERCIAL USE. >> CORRECT. YOU KNOW, I THINK AGAIN, THE SAME COMMENT WE MADE LAST TIME OR I MADE LAST TIME WAS WE HAVE SEEN A LOT OF RESIDENTIAL BEING MOVED AROUND, AND WE'VE APPROVED A LOT OF CHANGES TO RESIDENTIAL. WE APPROVED THE CORE LOGIC MOVING 54 UNITS OUT TO THAT AREA TO BE APPROVED. WE MOVED RESIDENTIAL AWAY FROM THE 114 TO TRY TO IMPROVE IT. THIS IS ANOTHER CHANGE TO THE RESIDENTIAL. WE ARE DEFINITELY DUE TO HAVE A MORE HOLISTIC PLAN BROUGHT IN. WE UNDERSTAND IN THE CONTEXT OF THE 322 UNITS. WHERE IS THE RESIDENTIAL GOING TO BE DEVELOPED. I THINK HAVING THAT CONTEXT WILL BE VERY HELPFUL. >> DAVID, WE HAVE ALL OF THOSE MAPS UPSTAIRS. WE HAVE ALL THAT DATA. YOU HAVEN'T SEEN IT YET, BUT WE WILL SHOW YOU. >> AGAIN, SO THAT LEAVES US TODAY WITH WHAT WE DO WITH BLOCK P. THE QUESTION IS DO WE WANT B ONE BANK TO MOVE FORWARD? CAN WE APPROVE IT, WHETHER SIX RESIDENTIAL LOTS? THEN CAN WE PUT EVERYTHING ELSE INTO THE CONTEXT OF THE DEVELOPMENT PLAN, WHICH IS COMING BACK NEXT MEETING OR THE MIDDLE OF JULY. >> THEN DAVID, JUST TO BE CLEAR, THIS MOTION IS TO APPROVE BLOCK P, WHICH I'M GOING TO TAKE A VOTE ON. >> LET ME JUST SAY, DAVID, I WAS NOT AT THE MEETING WITH INTRATA LIKE YOU. I WAS NOT THERE AS WELL. I SHARE A LOT OF THE SAME CONCERNS THAT YOU HAVE ABOUT PID FEES AND THE CHALLENGES THAT POSED AT DEVELOPMENT. I HAD THE SAME CONCERNS ABOUT THE NUMBER OF RESIDENTIAL LOTS WE HAVE IN INTRATA IMPACTING THE TOWN AND SCHOOL, AND ALSO THE RATE THAT WE DEVELOP EACH OF THOSE. BUT OVER THE COURSE OF THE LAST TEN DAYS OR SO, I'VE TALKED TO COLLEAGUES AND ALSO STAFF ABOUT THE MEETING IN INTRATA AND THE OUTCOME. I'VE HAD ALL MY QUESTIONS ANSWERED, SO I'M ACTUALLY OKAY WITH. >> YEAH. JUST LISTEN, WITH ALL DUE RESPECT TO EVERYBODY. THERE'S A REASON THAT INTRATA HAS BEEN SITTING FOR 11 YEARS, AND THERE'S ENOUGH BLAME TO GO AROUND, AND THAT DOES NO GOOD LOOKING BACK. ALL WE CAN DO FROM THIS POINT IS GOING FORWARD. IS THERE ANY OTHER QUESTION ON THIS ORDINANCE? [01:25:01] I'D LIKE TO GET A MOTION TO APPROVE ORDINANCE 997 A. GO AHEAD FIRST. >> SO MOVED? >>AND I GET A SECOND. >> SECOND. >> ALL IN FAVOR? >> I'LL ABSTAIN. I'M DOING SO ON THE BASIS THAT I DID ASK THAT WE WORKSHOP THIS BEFORE THIS MEETING, AND THAT WAS NOT TAKEN UP. >> DULY NOTED. MOTION CARRIES. AGENDA ITEM H.524-161 DISCUSS, [H.5. 24-161 Discuss, Consider and Approve Ordinance No. 998, Establishing a Process for Non-Payment of Utility Bills for the Town of Westlake (Cayce Lay Lamas, Finance Director)] CONSIDER AND APPROVED ORDINANCE NUMBER 998, ESTABLISHING A PROCESS FOR NONPAYMENT OF UTILITY BILLS FOR THE TOWN OF WESTLAKE, CASEY. >> AGAIN, MAYOR AND COUNSEL, THIS ORDINANCE IS BEFORE YOU TO INTRODUCE A TOPIC THAT WE HAVE BEEN SILENT ON HISTORICALLY WITHIN THE TOWN OF WESTLAKE, AND THAT IS, HOW DO WE MAKE PEOPLE PAY THEIR WATER BILLS. HISTORICALLY, THE MOOD OF THE TOWN WAS, IF YOU LIVE IN WESTLAKE, YOU'RE GOOD FOR IT, WHICH IS ALL WELL AND GOOD UNTIL THEY MOVE AWAY. WHAT THIS ORDINANCE IS DOING IS CODIFYING AN ACTUAL PROCESS FOR US TO CHARGE LATE FEES, OUTLINING WHEN STAFF CONTACTS THOSE PAST DUE BALANCE HOLDERS. WHAT WE DO AS FAR AS WHAT'S REQUIRED BY THE TEXAS ADMINISTRATIVE CODE. THEN WHAT HAPPENS WHENEVER WE GET TO A POINT OF DOESN'T LOOK LIKE THEY'RE EVER GOING TO RESPOND? HOW DO WE TURN THAT OVER TO COLLECTIONS IN ORDER TO MAKE OUR UTILITY FUND AS SOLVENT AS POSSIBLE? GOING THROUGH THIS, WHAT YOU'LL SEE IN YOUR AGENDA PACKET IS THE ORDINANCE. THERE'S TWO ATTACHMENTS FOR THE ORDINANCE. ONE SPECIFICALLY OUTLINES THOSE SCHEDULE STEPS. THEN THE SECOND ONE TALKS ABOUT THE DIFFERENT FEES. YOU'LL NOTICE THAT WITHIN EACH OF THOSE ATTACHMENTS, WE'VE BROKEN DOWN THE CATEGORIES WITHIN OUR UTILITY FUND BASED ON USAGE TYPE, RESIDENTIAL, COMMERCIAL, AND TEMPORARY METERS. THOSE TEMPORARY METERS ARE THE ONES THAT ARE GENERALLY USED FOR DEVELOPMENT AND BUILDERS AT THE VARIOUS SITES UNTIL A PERMANENT METER IS INSTALLED FOR THAT DEVELOPMENT. WHAT YOU'LL ALSO SEE IN YOUR PACKET IS AN AGING REPORT THAT WAS RUN AS OF APRIL 30. THE TERRIFYING NUMBERS THAT YOU'LL SEE ON THAT SHOW THAT ON AVERAGE PER MONTH FOR THE 12 MONTH PERIOD, WE HAD $141,000 OF OUTSTANDING BILLS EACH MONTH. THAT TRANSLATES ON ANY GIVEN MONTH TO ABOUT 21% OF ALL OUTSTANDING UTILITY BILLS ARE PAST DUE. THAT'S A MASSIVE PROBLEM FOR US. >> I SHOULD KNOW THIS. DO WE ALLOW ACH FOR THESE WATER BILLS, AUTOMATIC DRAFTS? >> WE DO. >> BECAUSE SOME OF THE WORRIES IS PEOPLE THAT TRAVEL ARE GONE. THEN WE DON'T HAVE ANY POLICY IN A 306090, WE TURN IT OFF. DO WE CHARGE LATE FEES? I KNOW THE ANSWER. >> NOT UNTIL WE ADOPT THIS LOVELY ORDINANCE IN FRONT OF YOU ALL. >> YEAH. WE'VE BEEN EXTREMELY LENIENT. >> WE HAVE BEEN. >> OKAY. >> JUST OUT OF CURIOSITY BECAUSE I HAD NO IDEA THAT THIS WAS EVEN AN ISSUE IN OUR TOWN. WHAT IS THE SPLIT BETWEEN RESIDENTIAL AND COMMERCIAL? ARREARS. >> ON THE ARREARS RIGHT NOW, IT DOES LEAN HEAVIER TO THE COMMERCIAL SIDE. WE'VE GOT A COUPLE OF LARGER BILLS THAT ARE COMMERCIALLY RELATED. THOSE ACCOUNTS HAVE BEEN INACTIVATED. WE BELIEVE THAT BY TURNING IT OVER TO A COLLECTION AGENCY, WE CAN RECOUP A LOT OF THAT AND IT WAS LIKELY JUST AN OVERSIGHT BY OUR COMMERCIAL RESIDENTS IN TOWN. >> BUT I ASSUME WE'VE REACHED OUT TO THEM AND TRIED TO ESTABLISH SOME COMMUNICATION? WE HAVE. WE HAVE NOT GOTTEN POSITIVE RESPONSES, IF ANY RESPONSES YET. >> IS THE BASIC QUESTION THAT YOU'VE GOT ALL KINDS OF POLICIES AND NOTICES, BUT YOU DON'T HAVE A RIGHT TO TURN THE WATER OFF? IS THAT THE BASIC ISSUE? >> YES. TEXAS ADMINISTRATIVE CODE, IT'S TITLE 16, IT TALKS ALL ABOUT WHAT WE CAN DO AND WHAT WE CANNOT DO. BUT IT ALSO PUTS THE ONUS ON THE MUNICIPALITY TO ADOPT AN ORDINANCE THAT SAYS, WE'RE ALLOWED TO DO THIS, SO WE WILL. >> YOU COULD DO ALL KINDS OF THINGS? >> CORRECT. >> TODAY, SHORT OF FRONTING PEOPLE'S WATER OFF AND ALL THE THINGS YOU'VE TRIED HAVEN'T BEEN EFFECTIVE IN REDUCING THIS PARTICULAR SUBSET OF OUR RESIDENTIAL WATER? >> YES, SIR. WHAT WE'RE ASKING TO DO IS PUT IN AN ORDINANCE THAT SAYS, AT THESE POINTS IN TIME, THE 30, 60, 90 DAYS, EFFECTIVELY, HERE'S WHAT HAPPENS. WE DO ALLOW A LONGER TIME PERIOD FOR RESOLUTION FOR RESIDENTIAL ACCOUNTS, [01:30:03] THEN WE DO THE COMMERCIAL OR THE TEMPORARY ONES JUST TO BE MORE RESPONSIVE TO OUR FOLKS THAT ARE IN TOWN THAT MAY HAVE THEIR HOME IN WESTLAKE AS A SECOND RESIDENCE OR WHAT HAVE YOU? >> I THINK THE PROPOSAL MAKES A LOT OF SENSE. I'M JUST CURIOUS, THOUGH, WHEN YOU PHYSICALLY DISCONNECT THE WATER AND PREVENT THEM FROM USING, HOW DOES THAT WORK? HOW DO YOU ACTUALLY DO THAT? >> YOU ACTUALLY JUST TURN THE WATER OFF AT THE VALVE AT THE STREET? >> YOU SEND SOMEONE TO THE HOUSE AND THEN YOU PUT A LOCK ON IT. >> THAT'S CORRECT. >> LET ME ASK YOU THIS. HOW DOES IT WORK IN TERMS OF IF THE VALVE IS ON PRIVATE PROPERTY, WHAT IS THE RESTRICTIONS TO ACCESSING AND [OVERLAPPING] >> WE HAVE EVERY RIGHT TO ACCESS THE VALVE. >> THEN IN TERMS OF THE COLLECTIONS, WHEN YOU ACTUALLY SEND THIS TO A COLLECTIONS AGENCY, ARE YOU SELLING IT TO THEM AT A DISCOUNT OR ARE THEY JUST WORKING AS AN AGENT TO COLLECT? >> THEY ARE WORKING AS AN AGENT. >> OKAY. >> WE CURRENTLY HAVE AN ENGAGEMENT WITH LINEBARGER TO DO COLLECTIONS FOR OUR MUNICIPAL COURT CITATIONS. WE WILL JUST EXTEND THAT FOR THEM TO PERFORM THE SAME SERVICES. >> I HATE TO ASK THIS, BUT CAN YOU POST THE PEOPLE ARE LAID ON HERE IN THE PAPER OR COMMUNICATION? >> SORRY. >> YOU CAN'T. >> TO NAME AND SHAME THEM? >> NO SHAMING RESIDENTS. SORRY. CASEY, AS WE WORK ON [OVERLAPPING] >> OBSTRUCTION, SORRY. >> THE LOSSES AT OUR WATER UTILITY FUND. ONE OF THE LOOPHOLES THAT WE HAD FOR YEARS IN THIS TOWN WAS THAT IF WE HAD A LEAK IN A PIPE AND DIDN'T NOTICE FOR MONTHS AND MONTHS, AND THEN FINALLY GOT IT FIXED, ALL OF THE LOSS WATER WAS WRITTEN OFF AND THE TOWN PAID THAT. DO WE STILL HAVE THAT OR DO WE SHORE THAT UP TOO? >> THE ANSWER IS YES TO BOTH THINGS. WHAT YOU'LL SEE WITHIN THOSE ATTACHMENTS TO THE ORDINANCE, THERE IS SOME LANGUAGE IN THERE ABOUT FORGIVENESS OF LATE PENALTIES OR LEAK ADJUSTMENTS GRANTING ONE PER ROLLING 12 MONTHS WITH A MAXIMUM OF TWO OVER ROLLING 36 MONTHS, AND THEN FOR THE LEAK ADJUSTMENT, SPECIFICALLY, WE ASK FOR DOCUMENTATION THAT IT WAS FIXED. >> THERE'S A TIME FRAME TO FIX, RIGHT? >> YES. >> BECAUSE I THINK WE GOT TIMED OUT BECAUSE WE DIDN'T REALIZE IT WAS LEAKING. >> FOR THAT, I WILL DO A PLUG FOR EYEONWATER. PLEASE GO ONTO OUR WEBSITE AND SIGN UP. YOU CAN ACTUALLY MONITOR ALL OF YOUR WATER USAGE, PARTICULARLY WITH THE STORMS THAT WE'VE HAD AND SUMMER MONTHS COMING UP. IN FACT, VERY FEW RESIDENTS REALIZE THAT IF YOU HAVE A POWER SURGE, YOUR SPRINKLER SYSTEM MAY RESET ITSELF AND YOU COULD BE WATERING EVERY DAY, EVEN ON ALL OF THIS RAIN AT 3:00 A.M. PAY ATTENTION. >> GREAT POINT. >> THAT'S GOOD. >> JUST WHILE WE'RE ON THE TOPIC, CAN YOU EDUCATE US ON THE TEMPORARY WATER? THERE'S A REFERENCE TO THE TEMPORARY WATER AS IN METERS OR VALVES THAT ARE OPTIONS. >> THOSE ARE GOING TO BE THE FIRE HYDRANT METERS THAT BUILDERS AND DEVELOPERS COME AND PICK UP FROM TOWN HALL, SPECIFICALLY, AND THEN THEY INSTALL THEM WHILE THEY'RE DOING THAT FIRST AS OF DEVELOPMENT BEFORE A PERMANENT METER IS INSTALLED UNDERGROUND. >> OKAY. >> THEY'RE REQUIRED TO REPORT THE WATER USAGE EACH MONTH. >> WHILE THE COMMERCIAL AND RESIDENTIAL PROCESS DOES HAVE LOCKING METERS AND THEN TURNING OVER TO COLLECTIONS IS THE END-ALL BE-ALL ON THOSE TEMPORARY METERS IN THIS PROPOSED ORDINANCE, WE DO SAY THAT AT THE 90 DAYS OF NON-PAYMENT, WE'LL GO OUT AND TAKE THE METER. IF IT'S NOT AVAILABLE TO TAKE IT, WE WILL CHARGE THEM THE COST OF THE METER PLUS 10% PRIOR TO TURNING THAT OVER TO THE COLLECTIONS. >> OKAY. >> ANY OTHER QUESTIONS? CAN I GET A MOTION TO APPROVE 24-161? >> SIR, MOVED. >> GET A SECOND. >> I SECOND. >> ALL IN FAVOR? >> AYE. >> ANY OPPOSED? MOTION CARRIES. CASEY, THANK YOU. >> THANK YOU SO MUCH. >> WE WILL NOW GO INTO EXECUTIVE SESSION AT 5:35 P.M. EXECUTIVE [I. EXECUTIVE SESSION] SESSION TO CONDUCT CLOSED SESSION PURSUANT TO TEXAS GOVERNMENT CODE ANNOTATED IN CHAPTER 551 FOR THE FOLLOWING. THE TOWN COUNCIL BOARD OF TRUSTEES WILL CONDUCT A CLOSED SESSION PURSUANT TO THE TEXAS GOVERNMENT CODE, ANNOTATED CHAPTER 551 FOR THE PURPOSE OF SEEKING CONFIDENTIAL LEGAL ADVICE FROM WESTLAKE ACADEMY ATTORNEY FOR THE FOLLOWING 24-164, SECTION 551.074. A, ONE, DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES OF A PUBLIC OFFICER OR EMPLOYEE, A TOWN COUNCIL VACANCY TERM EXPIRING MAY OF 2025, B, APPOINTMENT OF A FINANCE SUBCOMMITTEE, C, APPOINTMENT TO THE PUBLIC ARTS ADVISORY BOARD, AND D, CREATION AND APPOINTMENT OF ECONOMIC DEVELOPMENT ADVISORY BOARD. WE ARE NOW RECESS FOR EXECUTIVE SESSION. [01:35:02] IT IS SEVEN O'CLOCK ON THE DOT. [J. RECONVENE THE OPEN MEETING AND TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS] WE ARE NOW OUT OF EXECUTIVE SESSION. WE HAVE SOME FOLLOW UP FROM EXECUTIVE SESSION. AGENDA ITEM I-124-164. IS THERE AN APPOINTMENT FOR THE TOWN COUNCIL VACANCY TERM ENDING MAY OF 2025? >> YES. I'D LIKE TO NOMINATE TODD GAUDIER FROM GRENADA. >> WE HAVE A MOTION FOR TODD GAUDIER. DO I HAVE A SECOND? >> JUST TO CLARIFY, YOU'RE APPOINTING. >> YOU'RE APPOINTING. I'M SORRY. DID I MISS THAT? I DON'T KNOW. I GOT CORRECTED. I SPOKE TO EARLY. WE'RE APPOINTING TODD GAUDIER. DO I HAVE A SECOND? >> I'LL SECOND. >> ALL IN FAVOR? >> AYE. >> AYE. >> ANY OPPOSED? MOTION CARRIES. TODD GAUDIER WILL BE OUR NEXT COUNCIL MEMBER. CONGRATULATIONS, TODD. APPOINTMENT OF A FINANCE SUBCOMMITTEE. WE HAD A MOTION FOR DAVID QUINN AND MICAH SALTA. CAN I GET A FIRST? >> I'LL MAKE A MOTION. >> CAN I GET A SECOND? >> I'LL SECOND. >> THANKS. DAVID QUINN, MICAH SALTA APPOINTED TO A FINANCE SUBCOMMITTEE. THANK YOU, GENTLEMEN. APPOINTMENT OF PUBLIC ARTS ADVISORY BOARD. THERE WAS A MOTION TO NOMINATE KIM GREAVES. >> I'LL SECOND. >> ALL IN FAVOR? >> AYE. >> ANY OPPOSED? [LAUGHTER] MOTION CARRIES. >> DID WE VOTE ON THE SECOND? MAYOR, WE GOT TO GO BACK ON THE FINANCE SUBCOMMITTEE. >> WE HAD A SECOND? >> WE GOT A FIRST AND THE SECOND. WE DID NOT VOTE. >> I'M SORRY. ALL IN FAVOR FOR DAVID QUINN AND MICAH SALTA FOR THE FINANCE SUBCOMMITTEE? >> AYE. >> ANY OPPOSED? MOTION CARRIES. THAT'S IT TAKEAWAY FROM EXECUTIVE SESSION. WADE, DO YOU WANT TO DO A STAFF RECAP AND COUNSEL DIRECTION? [Items K & L] >> SURE. VERY QUICKLY IN THE INTEREST OF BREVITY. WE'RE LOOKING AT FUTURE AGENDA ITEMS, THERE'S AN UPDATE IN THE PACKET ON ALL THE FUTURE AGENDA ITEMS THAT WERE PROVIDED AND WHAT WORK HAS BEEN DONE ON EACH. WHEN EACH OF THOSE GET TO A POINT WHERE WE CAN BRING IT BEFORE COUNSEL, WE'LL DO SO. PLEASE WATCH THE PACKET FOR THOSE UPDATES. ALSO, I'VE GOT TWO ADDITIONAL FUTURE AGENDA ITEMS THAT HAVE BEEN BROUGHT FORWARD. ONE IS A BRIEFING FROM OUR SCHOOL ATTORNEY ON SCHOOL CHOICE AND HOW THAT MIGHT AFFECT THE ACADEMY. >> GOOD. >> WE NEED A SECOND FROM A COUNCIL MEMBER IN ORDER TO PUT THAT ON THE LIST. >> I'LL SECOND. >> THEN THE OTHER ONE IS A REQUEST FOR AN RFQ, REQUEST FOR QUALIFICATIONS FOR TOWN ATTORNEY AND ACADEMY ATTORNEY. >> YES, AND I PUT THAT ONE ON. I THINK IT'S BEEN A VERY LONG TIME SINCE WE'VE DONE A LOOK AT OUR LEGAL SERVICES, AND I'D LIKE TO PUT [INAUDIBLE] >> HAVE A SECOND. >> SECOND. >> BOTH OF THOSE WILL BE ADDED TO THE FUTURE AGENDA ITEMS. JUST REAL QUICKLY BECAUSE I KNOW WE HAVE A COUNCIL MEMBERS TO LEAVE FOR COUNCIL RECAP. WE'RE GOING TO TAKE A LOOK AT THE PARAPROFESSIONALS AND WE'RE GOING TO TAKE A DEEPER DIVE INTO THOSE POSITIONS. WE'RE ALSO GOING TO LOOK AT THE YEAR-TO-DATE ACTUAL FOR STAFF DEVELOPMENT SUBTOTALS. IT'S REALLY GOING TO BE YOUR YEAR-TO-DATE ACTUAL VERSUS YOUR REQUESTED BUDGET ON SEVERAL OF THE LARGER LINE ITEMS THERE. STAFF IS GOING TO HAVE A LOOK AT TURNOVER AND REPORT BACK TO COUNSEL FOR BOTH THE TOWN AND THE SCHOOL. WE'RE GOING TO GROUP ALL PAY TOGETHER INTO TOTAL REWARDS. WE'RE GOING TO ADDRESS THAT FOR THE ACADEMY. THEN LASTLY, BRING FORWARD THE PID SAP CHANGES WITH THE DEVELOPMENT PLAN CHAIN BEFORE COUNCIL. >> ANYTHING ELSE? THIS IS REALLY OUR SECOND FULL MEETING AND I JUST CAN'T THANK YOU ALL ENOUGH FOR, WE HAVE NEW COUNCIL MEMBERS, HOW EVERYBODY IS CONDUCTING THEMSELVES IN THE BUSINESS. WE'RE GETTING DONE. THANK YOU VERY MUCH. NEXT TOWN COUNCIL, BOARD OF TRUSTEES MEETING WILL BE HELD JUNE 17TH AT 4:00 P.M. IF THERE'S NO OTHER BUSINESS, WE ADJOURN THE MEETING AT 7:04. THANK YOU. * This transcript was compiled from uncorrected Closed Captioning.