Jun 17, 2024 Town Council

[A. CALL TO ORDER AND ANNOUNCE QUORUM PRESENT]

[00:00:10]

17TH, 2024.

I'LL CALL THE MEETING TO ORDER.

IT IS 4:00 PM.

ALL COUNCIL MEMBERS AND BOARD MEMBERS ARE PRESENT, EXCEPT TODD GAUTIER, WHO HAD A PLANNED TRIP OUT OF THE COUNTRY.

I'D LIKE TO START WITH THE INVOCATION BY PASTOR JOEL [INAUDIBLE] FROM BARRA CHURCH IN TROPHY CLUB.

PRAY YOU BLESS THE MEETING.

GIVE THEM WISDOM, DISCERNMENT, KINDNESS, TRUTH, AND CONVICTION.

AND LET US BE GOOD NEIGHBORS, GOOD CITIZENS, AND BLESS OUR COUNTRY.

FATHER, THANK YOU FOR THE MEN AND WOMEN THAT PROTECT US, THOSE THAT RUN TO TROUBLE WHEN OTHERS RUN FROM IT.

AND MAY YOUR WILL BE DONE IN WESTLAKE AND HELP US TO LOVE PEOPLE WELL.

USE OUR RESOURCES, OUR ABILITIES, AND OUR TIME, BE YOUR GLORY AND THE GOOD OF OTHERS.

JESUS, I ASK IT.

AMEN. AMEN.

JOEL THANK YOU VERY MUCH.

PLEASE JOIN ME FOR THE PLEDGE.

[PLEDGES] CITIZEN AND PARENT

[C. CITIZEN/PARENT COMMENTS]

WELCOME. THANK YOU.

SIR. MY NAME IS DANIEL BENNETT.

MAYER COUNCIL.

A FRIENDLY FACE MR. BUCHANAN OVER HERE WAS WORKING IN HASLETT WITH MAYOR GOLDEN, AND THEN, I BELIEVE HALSEY.

DOES HALSEY THERE BEFORE YOU MOVED ON TO [INAUDIBLE]? YEAH. YEAH.

ANYHOW, GOOD TO SEE HER AGAIN.

HADN'T SEEN HER SOME TIME.

MY NAME IS DANIEL BENNETT. I LIVE IN WEST SIDE OF FORT WORTH IN WHITE SETTLEMENT.

I HAVE COME UP HERE ON OCCASIONS TO INFORM YOU ABOUT THE TARRANT APPRAISAL DISTRICT.

WE'VE MADE GREAT GAINS.

I THINK I CAME UP HERE TALKING ABOUT TRANSPARENCY AND ACCOUNTABILITY BACK IN 2017.

WE FINALLY ARE GETTING IT.

NOW WE HAVE A NEW CHIEF APPRAISER.

HAS HE BEEN UP HERE YET? OKAY. HE'S ALREADY PRESENTED HIMSELF UP HERE.

OKAY. WELL, PLEASE MR. CARROLL, CALL HIM AND SCHEDULE HIM.

HE'LL COME UP HERE. HE'S MAKING THE ROUNDS.

I HATE FOR HIM TO TRAVEL THIS FAR AND ONLY GET THREE MINUTES LIKE MYSELF.

OKAY. THERE'S TWO SUBCOMMITTEES BEING FORMED FINALLY.

I'VE BEEN WANTING AN IT SUBCOMMITTEE FOR SINCE 2020.

WE GOT ONE.

WE ALSO HAVE AN ARB SUBCOMMITTEE.

NOW THIS IS NEW.

THE STATE LAW CHANGED.

WE HAD THREE AT LARGE MEMBERS ELECTED.

AND THEY'RE MOVING THE PROCESS OF CHOOSING IRB MEMBERS FROM THE ADMINISTRATIVE JUDGE AND THE TAX LIAISON OFFICER TO THE ACTUAL BOARD OF DIRECTORS. SO THEY HAVE FORMED A SUBCOMMITTEE MR. GARY LOSADA, WHO'S EARNED YOUR VOTES IN THE PAST, IS CHAIRING THAT SUBCOMMITTEE.

HE IS ALREADY HANDPICKED.

THE OTHER FIVE PEOPLE ARE GOING TO BE ON THAT COMMITTEE.

NO, IT'S A POLITICAL.

IT'S ABOUT FINDING SOMEONE WHO'S GOOD AT MATH AND HAS A SERVANT'S HEART.

THAT'S THE CRITERIA TO BE AN ARB MEMBER A TAD.

IT'LL BE SOMETHING DIFFERENT.

IT'S A CULTURAL SHIFT.

WELL, I WOULD LIKE AND REACH OUT TO THIS BODY IS FOR YOU TO REACH OUT INTO YOUR COMMUNITY AND FIND SOMEBODY WHO IS NOT GOING TO SAY THIS IN SOME, SOME SOME PEOPLE WILL GET OFFENDED. NOT IN REAL ESTATE, NOT AN ATTORNEY.

AND NOT A SCHOOL TEACHER.

WE HAVE WE NEED PEOPLE WHO ARE JUST AVERAGE, EVERYDAY CITIZEN DOING WHAT THEY DO, WHETHER IT'S BE A HOME MAKER, WHETHER IT BE SOMEBODY THAT VOLUNTEERS AT THE SALVATION ARMY, SOMEBODY THAT IS ENGAGED IN YOUR COMMUNITY AND WHATEVER FASHION I WANT THOSE PEOPLE TO GAIN THE EXPERIENCE OF WORKING ON THIS ARB, WHICH IS A SIX YEAR APPOINTMENT, TWO YEARS, TWO YEARS, TWO YEARS, AND THEN YOU'RE DONE TO BRING THAT INFORMATION BACK TO YOUR TOWN AND COACH THEM, ENLIGHTEN THEM TO MAKE THE PROCESS NOT FEARFUL.

WE DON'T GET THAT IN THESE ARB MEMBERS.

THEY'RE INSULAR.

THEY ARE BASICALLY A RUBBER STAMP FOR THE APPRAISAL DISTRICT.

AND THAT HAS TO END.

AND IT'S ENDING NOW.

AND I WANT WESTLAKE TO PARTICIPATE.

I WANT TO SEE SOMEONE'S APPLICATION.

I WANT AT LEAST THREE.

I'M GOING TO EVERY MUNICIPALITY IN THIS COUNTY TALKING TO EVERY MAYOR.

[00:05:03]

AND LET'S EMPOWER PEOPLE AND ENCOURAGE THEM TO BE PART OF THE PROCESS.

I WANT TO THANK YOU FOR YOUR TIME.

MY INFORMATION IS ON MY FORM.

I WILL BE SENDING MAYER GREAVES A GENERAL EMAIL TO ALL THE MAYORS AFTER I ATTEND ALL THE COUNCIL MAYORS COUNCILS AND TOWNS AND TOWNSHIP OR TOWN COUNCILS AND THE TRUSTEES.

AND I THINK THERE'S ANOTHER ONE THAT GOES BY ANOTHER NAME.

BUT ANYWAY, I THANK YOU FOR YOUR TIME AND HAVE A GREAT MEETING.

I'M GOING I'M GOING TO BURLESON NEXT TO TALK TO CHRIS FLETCHER.

AND THEN I'M GOING TO GO SEE YOUR OLD BUDDY MR. HALSEY AT 7:00.

THANK YOU. GOOD SEEING YOU DIANE.

MR. BENNETT THANK YOU VERY MUCH.

THANKS FOR BEING HERE.

WADE, CAN WE GET A FOLLOW UP ON THIS? MAKE SURE WE UNDERSTAND AND IF WE CAN.

YES, SIR. PARTICIPATE HERE.

AGENDA ITEM D EXECUTIVE SESSION.

[D. EXECUTIVE SESSION]

THE TOWN COUNCIL BOARD OF TRUSTEES WILL RECESS TO CONDUCT A CLOSED SESSION PURSUANT TO THE TEXAS GOVERNMENT CODE ANNOTATED, CHAPTER 551, FOR THE PURPOSE OF SEEKING CONFIDENTIAL LEGAL ADVICE FROM THE TOWN ATTORNEY WESTLAKE ACADEMY ATTORNEY FOR THE FOLLOWING SECTION 551.0712 CONSULTATION WITH ATTORNEYS TO SEEK ADVICE OF COUNSEL AND TRY TO PUBLIC IMPROVEMENT DISTRICT.

NUMBER TWO, SECTION 551.074A1 DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES OF A PUBLIC OFFICER OR EMPLOYEE APPOINTMENT AND REAPPOINTMENT OF BOARDS AND COMMISSIONS.

WE'LL GO TO EXECUTIVE SESSION NOW.

OKAY. WE'RE GOING TO RECONVENE AT 5:18.

[E. RECONVENE THE OPEN MEETING AND TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS]

HE'S NO LONGER WITH US, BUT WE STILL HAVE A QUORUM.

NEXT AGENDA ITEM F ITEMS OF COMMUNITY INTEREST, MR. SASSER. OH, WE NEED TO.

I'M SORRY. YES, SIR.

WE NEED TO TAKE ACTION FROM EXECUTIVE SESSION.

OKAY. SORRY. TAKE ACTION.

SO I WOULD LIKE TO MAKE A MOTION TO APPROVE RESOLUTION 24-41 TO REAPPOINT AND APPOINT MEMBERS TO THE BOARDS AND COMMISSIONS AS FOLLOWS.

FOR THE PLANNING AND ZONING COMMISSION FOR PLACE ONE ADAM COFFEE WITH THE TERM EXPIRING JUNE 2026.

PLACE TWO TERRY WILKINSON TERM TILL JUNE 2025.

PLACE THREE NASIR RALEIGH WITH A TERM THROUGH JUNE 2026.

PLACE FOUR DAVID RICCI, WITH A TERM ENDING JUNE 2025.

PLACE FIVE LANNY HUGGINS, WITH A TERM ENDING JUNE 2026.

PLACE SIX LINDA BJORN, WITH A TERM ENDING JUNE 2025 AND PLACE SEVEN RASHEED GUPTA, WITH A TERM ENDING JUNE 2026 FOR THE TEXAS STUDENT HOUSING STUDENT HOUSING AUTHORITY, REAPPOINTING SCOTT BRADLEY, JAMES KRAKOV AND RICHARD MUELLER FOR TERMS ENDING JUNE 2026 AND TO APPOINT THE CURRENT TOWN COUNCIL TO SERVE AS THE ZONING BOARD OF ADJUSTMENT, WITH TERMS ENDING IN AGREEMENT AND CURRENT END OF TERMS OF CURRENT END OF COUNCIL TERMS. BEEN A MOTION MADE FOR THE BOARDS AND COMMISSIONS.

CAN I GET A SECOND? I'LL SECOND. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION PASSES.

THANKS, TAMMY. OKAY NOW, JOHN SORRY.

[F. ITEMS OF COMMUNITY INTEREST]

SO I'LL GET RIGHT INTO IT INCLUDING THIS WEDNESDAY, BOTH TOWN HALL AND MUNICIPAL COURT WILL BE CLOSED TO OBSERVE THE JUNE JUNE 19TH HOLIDAY JUNETEENTH HOLIDAY. RATHER TOWN HALL, MUNICIPAL COURT WILL BE CLOSED TO OBSERVE INDEPENDENCE DAY ON JULY 4TH.

OUR NEXT PLANNING AND ZONING MEETING WILL BE TUESDAY, JULY 9TH AT 5:00.

AND THEN OUR NEXT TOWN COUNCIL MEETING WILL BE MONDAY, JULY 15TH STARTING AT 4 P.M..

AND I KNOW WE MENTIONED THIS IN OUR LAST MEETING, BUT WE'RE GETTING REALLY CLOSE WITH OUR NEW WEBSITE LAUNCH IN JUST A COUPLE OF WEEKS.

WE'RE TYING UP ALL THE LOOSE ENDS RIGHT NOW, AND WE SHOULD BE READY TO GO.

AND WE'RE ALL VERY EXCITED.

AND THANK YOU GUYS FOR FOR WHO DIDN'T HAVE YOUR PICTURES TAKEN.

I KNOW A COUPLE OF YOU GUYS GOT THEM TODAY, SO WE'LL HAVE THOSE DONE FOR THE WEBSITE AS AS PLACEHOLDERS.

[00:10:04]

SO STAY TUNED FOR THAT.

I'LL BE WORKING WITH DIANNA TO TO GET YOU GUYS ON THE SCHEDULE.

THOSE ARE ITEMS OF COMMUNITY INTEREST.

OKAY. HEY, JOHN, JUST TWO THINGS REAL QUICK.

YOU AND I TALKED ABOUT THIS. I JUST WANT TO GIVE EVERYBODY A HEADS UP FOR JULY 4TH.

WE'RE GOING TO PARTNER WITH THE TOWN OF TROPHY CLUB ON THEIR STARS AND STRIPES.

WE HAVE 700 FLAGS ORDERED THAT WE'RE GOING TO SOLICIT VOLUNTEERS TO DO DAVIS BOULEVARD.

IT SHOULD LOOK VERY IMPRESSIVE.

SO THAT'S A BIG THING THAT I'LL NEED SOME HELP GETTING.

WE HAVE THE FLAGS. JUST GETTING THE VOLUNTEERS TO YET TO DO THAT.

AND WE'VE GOT YOUR I KNOW YOU'RE GOING TO RIDE IN THE PARADE AS WELL FOR TROPHY CLUB.

IS THAT STILL OKAY? SO WE'VE GOT YOUR WE'VE GOT YOUR DECALS READY SO ALL RIGHT OKAY. THANKS.

THANK YOU. AND THEN THE LAST THING I HAVE I JUST GOT TO BRING UP, I THINK EVERYBODY'S HEARD WE HAD SOME TRAGIC NEWS THIS LAST WEEK OF ONE OF THE WESTLAKE ACADEMY MIDDLE SCHOOL SCHOOLERS, ISAAC BARAJAS, IF I'M SAYING THAT.

RIGHT. BUT JUST A TRAGEDY.

AND DR. RICH, I KNOW YOU SENT A NOTE OUT AND WE HAVE COUNSELORS AT SCHOOL, BUT I JUST WANT ON BEHALF OF THE COUNCIL AND BOARD, JUST OUR PRAYERS AND THOUGHTS ARE WITH THE FAMILY AND FRIENDS AND JUST, JUST TRAGIC.

BUT I JUST WANT TO MAKE SURE EVERYBODY KNEW THAT.

AND, YOU KNOW, PLEASE LET US KNOW HOW IT'S GOING AT SCHOOL AND, YOU KNOW, WITH THE TEACHERS AND COUNSELORS.

OKAY. THANK YOU.

[G.1. 24-177 Police Services Report (Keller Police Chief Brad Fortune)]

THERE'S A IF YOU'VE LOOKED THROUGH THE PACKET, THERE'S A TON OF INFORMATION IN THIS REPORT, AND I PROMISE YOU, I WILL NOT GO LINE ITEM BY LINE ITEM ON THIS THING.

I WANT TO HIT THE HIGHLIGHTS, THE THINGS THAT I WANT YOU TO MAKE SURE THAT YOU'RE AWARE OF.

AND BY ALL MEANS ANY OF YOU THAT WANT TO HAVE MORE INFORMATION ABOUT ANY OF THE PROGRAMS OR SERVICES THAT WE PROVIDE, I ENCOURAGE YOU TO REACH OUT TO US, AND I'LL BE HAPPY TO HAVE YOU COME OVER TO THE POLICE DEPARTMENT, GIVE YOU A TOUR, AND HAVE ONE ON ONE WITH YOU AND ANSWER ANY QUESTIONS THAT I CAN.

I KNOW YOU GOT A LARGE AGENDA TONIGHT, SO I WON'T.

I'LL TRY TO MAKE THIS AS SEAMLESS AS POSSIBLE, BUT I ALSO WANTED TO GIVE A LITTLE CONTEXT TO THE NEW COUNCIL MEMBERS, MISS RITCHIE.

DR. RITCHIE, THANK YOU.

HAVEN'T MET YOU YET, BUT WELCOME.

AND SO ANY QUESTIONS THAT YOU GUYS HAVE, WE CAN MOVE FORWARD.

SO JUST A REAL QUICK HISTORY.

THE CONTRACT WITH KELLER PROVIDING POLICE SERVICES FOR THE TOWN OF WESTLAKE STARTED IN 2002.

YOU CAN SEE EACH OF THE DIFFERENT CONTRACTS AND THE FULL TIME EMPLOYEES THAT WE HAD AT THE POLICE DEPARTMENT UNTIL LAST YEAR, WE RENEWED FOR ANOTHER TERM.

AND THEN THAT'S GOING TO TAKE US THROUGH 2028.

SO WE USED TO HAVE JUST ONE BEAT COVERING THE NORTHERN AREA OF KELLER.

WHEN WE WHEN WE CAME INTO THE CONTRACT, WE ADDED A DISTRICT AND WE DIVIDED EACH OF THOSE DISTRICTS NORTH AND SOUTH AND THE WHOLE NORTHERN SECTOR OR THE WHOLE NORTHERN AREAS OF EACH OF THOSE DISTRICTS ARE THE TOWN OF WESTLAKE.

I KNOW LAST YEAR THERE WAS A WE WE COLLECTED A LOT OF DATA AND STATS AND PROVIDED TO COUNCIL AS FAR AS HOW MUCH ACTIVITY AND HOW MUCH TIME WE'RE ACTUALLY SPENDING IN THE TOWN OF WESTLAKE. WE CAN PROVIDE THAT DATA AGAIN, BUT WE DID THAT LAST YEAR AS WELL, JUST AS AN FYI.

SO THE GOOD THING THAT THAT I WANTED TO SHOW YOU GUYS NEXT IS WHAT YOU DO NOT HAVE TO PAY FOR THAT YOU GET FOR FREE.

SO WE HAVE A GENERAL FUND THAT THAT WE TAKE CARE OF Y'ALL'S CONTRACT WITH.

BUT THERE'S ANOTHER FUND THAT WE HAVE WITH THE TOWN OF THE CITY OF KELLER IS THE CRIME CONTROL AND PREVENTION DISTRICT.

AND WHAT THAT IS, IS THAT ANYONE THAT COMES INTO THE CITY OF KELLER, EVERY QUARTER CENT THAT THEY PAY IN KELLER GOES INTO THIS FUND.

SO WE USE THAT FUND FOR ALL CAPITAL NEEDS EQUIPMENT, LARGE, LARGE TICKET ITEMS. AND THIS IS JUST AN EXAMPLE OF WE'RE IN THE PROCESS OF GETTING THAT APPROVED FOR FISCAL YEAR 25.

AND YOU CAN SEE THE DATES THAT WE'RE GOING TO BE GOING TO COUNCIL.

WE'VE ALREADY PRESENTED IT TO OUR BOARD.

BUT BUT THERE'S ONLY ONE POSITION THAT IS FUNDED THROUGH THE CCPD, AND THAT IS OUR ACCREDITATION MANAGER.

AND SO THE WHOLE PROGRAM PLUS HER SALARY IS INCLUDED.

THERE YOU CAN SEE OPERATIONS THE TYPE OF ITEMS THAT WE'RE FUNDING, ALL OF OUR VEHICLE REPLACEMENTS, SWAT VEHICLES THIS YEAR, WE ARE BUYING OR CONTRIBUTING WITH THE FIVE OTHER AGENCIES THAT ARE ON OUR REGIONAL SWAT TEAM ARMORED VEHICLE AND YOU CAN SEE THERE'S A LOT OF OTHER ITEMS. THAT ARE THAT ARE LARGE TICKET ITEMS THAT ARE FUNDED THROUGH CCPD.

THAT COMES OUT OF NEITHER YOUR OR KELLER'S GENERAL FUND.

TECHNOLOGY. ALL OF OUR SOFTWARE AND INVESTIGATIVE TOOLS AND PRODUCTS COME THROUGH CCPD.

A COUPLE YEARS AGO, WE WE HAD A COMPLETE CHANGEOVER FOR OUR COMPUTER AIDED DISPATCH RECORDS MANAGEMENT SYSTEM WAS A VERY HIGH TICKET ITEM THAT WE'RE STILL PAYING ON.

BUT AS YOU CAN SEE HERE, ALL OF THESE ITEMS ARE COMING THROUGH CCPD.

AND AGAIN THAT YOU THE TOWN OF WESTLAKE PAYS NOTHING TOWARDS IT.

THIS IS A SERVICE THAT YOU GET FREE.

JUST ONE COUPLE ITEMS THAT I JUST WANTED TO BRING YOUR ATTENTION TO BEFORE WE MOVE ON.

WE ARE CURRENTLY IN THE PROCESS OF DOING A PRETTY SIGNIFICANT $5 MILLION RENOVATION PROJECT TO OUR POLICE DEPARTMENT, 100% FUNDED THROUGH THIS CCPD.

[00:15:07]

SO THE CURRENT CONTRACT THAT WE ARE GOING TO BE LOOKING AT THIS YEAR THE ESTIMATE FOR FISCAL YEAR 25, YOU CAN SEE IT INCREASED BY 4.93%, BUT IT'S GOING TO BE $1.2 MILLION.

AND YOU CAN SEE THE $12.7 IS THE GENERAL FUND OPERATING BUDGET FOR THE KELLER POLICE DEPARTMENT.

AND WHEN WE DO PROVIDE THIS TO YOU, IT'LL BE BROKEN DOWN A LITTLE BIT BETTER THAN THIS.

THIS IS JUST AN ESTIMATE FOR YOU GUYS TO SEE IT EARLY.

SO A LOT OF THESE MISSIONS, VALUES AND PHILOSOPHY.

I WON'T GO INTO DETAILS RIGHT NOW, BUT ANY TIME YOU WANT TO TALK ABOUT ANY OF THESE, I'LL BE HAPPY TO, TO TELL YOU MY OPINION AND MY MY FEELINGS ABOUT A LOT OF THESE THINGS.

JUST TERMS THAT YOU WILL HEAR AROUND THE POLICING PROFESSION, PROCEDURAL JUSTICE.

NOT ONLY DO WE TO DO WE ENCOURAGE OUR OFFICERS AND EXPECT OUR OFFICERS TO TO PERFORM IN THIS MANNER BEING TREATING EVERYONE WITH FAIRNESS, DIGNITY AND RESPECT, GIVING EVERYONE A VOICE, BEING TRANSPARENT AND NOT ONLY OUR MOTIVES, BUT OUR ACTIONS, BUT ALSO BEING IMPARTIAL AND ALL ALL THE THINGS THAT WE DO.

WE NOT ONLY WANT TO DO THAT TO OUR EXTERNAL CUSTOMERS, BUT ALSO WE WANT TO TREAT EACH OTHER THAT WAY INTERNALLY.

THAT'S OUR EXPECTATION.

SO JUST THE WHEN YOU GET TO THIS SLIDE AND YOU LOOK AT SOME OF THESE QUOTES, THIS WAS WRITTEN IN 1829 BY WHAT WE CONSIDER THE MODERN DAY THE FATHER OF MODERN DAY POLICING, SIR ROBERT PEEL, WHO STARTED THE LONDON METROPOLITAN POLICE DEPARTMENT AND ONE OF THE BIGGEST KIND OF COMMON KNOWN WELL KNOWN STATEMENTS IS THE VERY, VERY FIRST ONE.

THE ABILITY OF THE POLICE TO PERFORM THEIR DUTIES IS DEPENDENT UPON PUBLIC APPROVAL OF POLICE EXISTENCE, ACTION, BEHAVIOR, AND THE ABILITY OF THE POLICE TO SECURE AND MAINTAIN PUBLIC RESPECT.

THAT'S SO APPLICABLE TODAY.

AND I COULD WE COULD GO INTO A LOT OF DETAIL ABOUT A LOT OF THESE THINGS.

BUT THERE'S NINE PRINCIPLES AND THOSE ARE JUST THREE I WANTED TO SHARE.

SO 21ST CENTURY POLICING STARTED.

THERE WAS A TASK FORCE THAT WAS INITIATED INTO IN 2014 BY PRESIDENT BARACK OBAMA.

AND THEN THAT FINAL REPORT CAME OUT IN 2015.

IT WAS DURING FERGUSON AND A LOT OF THE INCIDENTS THAT WERE SURROUNDING OUR COUNTRY.

AND BASICALLY THE THE FINAL REPORT CAME OUT AND THERE WERE SIX PILLARS THAT CAME OUT THAT IS AUTHORITATIVE DOCUMENT OVER OUR PROFESSION ABOUT IF YOU WANT TO BE A PROFESSIONAL POLICING ORGANIZATION, HERE ARE THE THINGS THAT YOU NEED TO BE PRESENTING AND ACKNOWLEDGING.

SO PILLAR ONE WAS BUILDING TRUST AND LEGITIMACY.

AGAIN, I'M NOT GOING THROUGH ALL OF THESE, BUT THROUGH UNDER EACH OF THESE PILLARS I PROVIDED SERVICES, REPORTS, PROGRAMS THAT THE KELLER POLICE DEPARTMENT AND HOW THEY'RE ADHERING TO EACH OF THESE PILLARS WITHIN THIS DOCUMENT.

SO IF YOU WANT TO HAVE MORE INFORMATION, PLEASE, BY ALL MEANS REACH OUT TO ME.

BUT AS WE MOVE THROUGH HERE, PILLAR TWO POLICY AND OVERSIGHT ONE OF THE THINGS FROM AN EXTERNAL OVERSIGHT THAT I DO WANT TO STOP AND MENTION, OBVIOUSLY, THE MAYOR AND CITY COUNCILS FOR THE TOWN OF WESTLAKE, CITY OF KELLER ALSO, THAT CRIME CONTROL PREVENTION DISTRICT BOARD THAT I JUST MENTIONED, THOSE ARE CITIZENS THAT APPROVED THOSE BUDGETS FOR US. BUT RIGHT NOW, WE ARE CURRENTLY ACCEPTING APPLICATIONS TO MY CHIEF'S ADVISORY COUNCIL.

THAT IS A COUNCIL OF CITIZENS NOT ONLY FROM KELLER, BUT WESTLAKE, WHETHER THEY WORK OR RESIDE IN EACH OF THOSE LOCATIONS, THEY THE APPLICATIONS ARE OPEN THROUGH THE END OF THIS MONTH, AND WE'LL HAVE A SELECTION PROCESS THROUGH JULY.

FOR ANYONE THAT THEN THERE'S A SELECTION PROCESS THAT INCLUDES THE CURRENT MEMBERS OF MY CHIEF'S ADVISORY COUNCIL.

AND AS WE GET TO THE SELECTION PROCESS ANY MEMBERS THAT ARE A EITHER WORK OR RESIDE IN THE TOWN OF WESTLAKE, I'LL BE COMING BEFORE YOU, MR. MAYOR AND MAYOR PRO TEM, SO Y'ALL CAN REVIEW AND GIVE YOUR APPROVAL BEFORE THEY'RE APPOINTED.

DO WE HAVE PEOPLE ON THAT TODAY? YES. OKAY.

YEAH. YOU HAVE A COUPLE OF FOLKS THAT WORK AT SCHWAB.

YOU HAVE A COUPLE RESIDENTS ALSO.

PERFECT. AND YOU HAVE ONE KELLER RESIDENT THAT'S MOVING TO WESTLAKE.

THAT'S ON THE COUNCIL. SO JUST AS AN FYI IF YOU'RE INTERESTED IN WHO ALL THESE PEOPLE ARE ON THE KELLER WEBSITE UNDER WHO WE ARE, THE CHIEF'S ADVISORY COUNCIL, THERE'S THEIR PICTURES AND THEIR BIO OF EVERY MEMBER ON THE COUNCIL.

SO BUT AS YOU SEE, THERE'S A LOT OF EXTERNAL ORGANIZATIONS.

THE OTHER THING I WANTED TO BRING ATTENTION ON THIS SLIDE WAS OUR ACCREDITATION.

YOU CAN SEE NOT ONLY ARE WE NATIONALLY ACCREDITED FOR OUR LAW ENFORCEMENT FUNCTION, BUT OUR COMMUNICATION, WHICH IS OUR DISPATCH.

YOU CAN SEE THE YEARS THAT WE RE ATTAINED OUR ACCREDITATION, AND YOU CAN SEE THE NUMBER OF STANDARDS THAT WE ACHIEVED IN GETTING OUR NATIONAL ACCREDITATION.

THE OTHER PART IS THAT WE ARE ALSO LOCALLY TEXAS ACCREDITED.

AND YOU CAN SEE THE THE DIFFERENT STANDARDS IN THE YEARS THAT WE WERE ACCREDITED THROUGH THOSE ORGANIZATIONS AS WELL.

TECHNOLOGY AND SOCIAL MEDIA THAT WE HAVE AN EXTENSIVE AMOUNT OF OF THESE ITEMS ON HERE.

AND. BEAR WITH ME JUST A SECOND, PLEASE.

SO ONE THING I WANTED TO BRING YOUR ATTENTION ON THIS SLIDE WAS SO AXON THEY ARE BECOMING THEY HAVE A MANY DIFFERENT PLATFORMS AND PRODUCTS THAT WE HAVE OUR IN-CAR VIDEOS, OUR BODY WORN CAMERAS, OUR PROPERTY AND EVIDENCE TECHNOLOGY SOFTWARE.

BUT ONE THING THAT WE ARE WE HAVE JUST NOW TRANSITIONED TO AND IT IS LIVE NOW WE'RE ABOUT TO GO A LOT WIDER WITH IT IS SO THE BEST ANALOGY I CAN GIVE IS, YOU KNOW, WHEN YOU HAVE

[00:20:09]

YOU CAN DO A SURVEY RIGHT THERE.

MY 90 IS THAT SERVICE FOR LAW ENFORCEMENT.

AND SO NOT ONLY DOES IT GIVE THE CITIZENS AN OPPORTUNITY TO TO GIVE US RESULTS RIGHT AFTER THEIR CALL IT ALSO WILL DO A SURVEY FOR OUR DISPATCH SERVICES, AS WELL AS THE SERVICES THAT THEY RECEIVE FROM OUR POLICE OFFICERS.

NOW, NOT ALL CALLS FOR SERVICE WILL GET THE SURVEY.

IF YOU'RE GOING TO A DOMESTIC, WE'RE NOT GOING TO CHECK AND SEE HOW WE DID.

BUT THERE'S CERTAIN DELAYED CALLS, PROPERTY CALLS, THINGS LIKE THAT THAT WE'VE IDENTIFIED AND DEPENDING ON WHAT TYPE OF CALL IT IS, WILL BE HOW SOON AFTER WE CLEAR THE CALL WILL THEY GET THE SURVEY.

AND SO ONE THING THAT WE'VE BY DOING SOME RESEARCH, TALKING TO OTHER AGENCIES AROUND THE COUNTRY THAT HAVE GONE TO THESE TYPE OF PLATFORMS THAT, YOU KNOW, THERE'S A CONCERN BY OFFICERS OF, MY GOODNESS, YOU'RE GOING TO LET MORE, YOU KNOW, MORE PEOPLE JUST CRITICIZE US.

WHAT THEY'VE REALIZED IS THAT WE DO A GREAT JOB ALL THE TIME, BUT SOMETIMES IT'S NOT ENOUGH FOR OUR CITIZENS TO GO ONLINE, FIND THE EMAIL, WRITE THE EMAIL TO DETERMINE, YOU KNOW, TO GIVE A COMMENDATION.

BUT IF IT'S RIGHT THERE ON A TEXT, YOU CAN EASILY HIT FIVE FOR, YOU KNOW, AND COMMENDATIONS START TO INCREASE WHAT THEY'VE THEY'VE NOTICED.

SO WE'RE LOOKING FORWARD TO SEEING WHAT THE RESULTS ARE HERE.

WE'RE LOOKING FOR A POSITIVE RESULTS.

AGAIN. AGAIN.

ANYTIME YOU WANT TO TALK.

WELL, I CAN TELL YOU ABOUT ALL THE INVESTIGATIVE SOFTWARE THAT WE HAVE THAT ARE PROVEN SUCCESSFUL AND ETC..

BUT I WANTED TO PROVIDE IT HERE IN DETAIL.

CHIEF, ACTUALLY, ON THE LAST SLIDE, I'M JUST GOING TO ASK ON THE FLOCK SYSTEM.

YES, SIR. IS THAT INTEGRATING? WELL, AND JUST WHAT YOU'RE.

SO WE'RE STILL IN PROCESS.

SO BETWEEN KELLER AND WESTLAKE, WE'RE WE'RE STILL WORKING OUT A LOT OF A LOT OF THE PROBLEMS ARE WITH TXDOT RIGHT NOW.

SO WE'RE LOOKING AT PROBABLY 3 TO 4 MONTHS, I WOULD SAY, BEFORE WE'RE FULLY IMPLEMENTED.

WE'RE GETTING HITS.

WE HAVE WE HAVEN'T RECEIVED ANY THING THAT WOULD THAT HAS RESULTED IN AN ARREST OR ANYTHING YET.

IT'S STILL PRETTY EARLY.

BUT WE ARE ALSO ON TOP OF THE ONCE WE GET IT FULLY IMPLEMENTED, THE THERE'S A TRANSPARENCY PORTAL THAT WE ARE GOING TO BE IT'S GOING TO BE FOR WESTLAKE AND FOR KELLER.

SO YOU CAN SEE THE ACTUAL NUMBERS OF HITS, THE NUMBER OF OF THINGS THAT RESULTED OF THAT.

AND WE ARE ALSO DEVELOPING.

YOU COULD GO ON IF YOU GO ON TROPHY CLUB'S WEBSITE RIGHT NOW, THEY'VE GOT A PRETTY GOOD TRANSPARENCY PART OF THE WEBSITE THAT SHOWS THE TRANSPARENCY PORTAL.

BUT ALSO THE CHIEF PROVIDES A SIX MONTH REPORT ABOUT THE SPECIFIC SUCCESSES AND JUST THE RESULTS OF THE THE FLOCK ACTIVITY TO BE MORE TRANSPARENT TO THE CITIZENS.

AND THEY CAN LOOK ON THEIR OWN. WE PLAN ON DOING THE SAME THING.

WE'RE STILL DEVELOPING IT ALL.

SO WE'RE HOPING 3 TO 4 MONTHS WE'LL BE FULLY IMPLEMENTED, SIR.

AND THEN CHIEF, WHO MONITORS ALL THAT? IS IT. IS IT THE POLICE THAT MANAGE THAT MONITOR SYSTEM? YEAH. SO NO ONE ELSE HAS ACCESS TO IT, CORRECT? YEAH. NO, IT COME IT COMES TO US.

IT'S IT'S THE, IT'S OWNED BY THAT YOUR YOUR DATA IS OWNED BY THE TOWN OF WESTLAKE.

OKAY. AND THAT WAS THE ONE THING THAT KIND OF PUT A DELAY ON IT WAS, IT WAS A LITTLE.

WE WERE GETTING CONFLICTING MESSAGES BETWEEN TEXAS DPS THAT PROVIDES US ACCESS TO A LOT OF THESE DATABASES AND FLOCK, BECAUSE I WAS ALREADY THE PERSON OVER THE LAW ENFORCEMENT AGENCY FOR THE CITY OF KELLER, AND YOU'RE SUPPOSED TO ONLY DO ONE.

SO WHEN WE BROUGHT IN TOWN OF WESTLAKE, THEY WANTED TO PUT ME OVER IT.

SO THEN WE HAD A THEN WE FINALLY GOT TALK TO THE RIGHT PERSON AND THEY'RE LIKE, THIS IS LIKE A COUNTY THAT HAS MULTIPLE CITIES IN IT.

OKAY, THERE'S NO PROBLEM.

WE GOT IT WORKED OUT, BUT IT JUST KIND OF DELAYED THE PROCESS A LITTLE BIT.

OKAY. YES. THANK YOU.

YES, SIR. AND AND MAYOR AND MR. QUINT, WE HAVE 18 OF 29 CAMERAS.

AND THE ONES CLOSEST TO THE SCHOOL.

[INAUDIBLE] THANK YOU SIR.

MOVING ON PILLAR FOUR WAS COMMUNITY POLICING.

YOU CAN SEE THE DIFFERENT AREAS THAT WE ENCOURAGE.

COMMUNITY POLICING ONE AREA, DR.

RITCHIE, THAT I WANT TO POINT TO YOU THAT AS YOU GET SETTLED IN, WE'LL BE TALKING ABOUT BEFORE THIS NEXT SCHOOL YEAR IS SHORTLY AFTER I CAME HERE IN 2020, WE STARTED A POLICE CHIEF STUDENT FORUM WHERE CHIEF STUDENTS GET TO SUBMIT THEIR APPLICATIONS.

AND THEN THROUGH THE SCHOOL YEAR, THEY'LL MEET WITH ME MAYBE 6 TO 9 TIMES A YEAR JUST TO BASICALLY TALK ABOUT THE LAW ENFORCEMENT COMMUNITY, KIND OF HUMANIZE THE BADGE, TALK ABOUT INTERACTIONS OR INCIDENTS THAT ARE GOING AROUND THE COUNTRY AND JUST QUESTIONS THAT THEY HAVE KIND OF BREAK DOWN THOSE BARRIERS AND STEREOTYPES.

AND JUST HAVE GOOD CONVERSATIONS.

IT'S, YOU KNOW, IT'S UP TO THEM.

BUT WORKING OUT SCHEDULE AND THINGS LIKE THAT, I'LL COMMUNICATE AND WE'LL WORK THAT OUT.

BUT JUST WANTED TO BRING YOUR ATTENTION TO THAT.

THANK YOU FOR THAT. THAT'S GREAT.

PILLAR FIVE WAS TRAINING AND EDUCATION.

AGAIN, THIS IS ALL STUFF THAT'S LISTED ON THE WEBSITE.

SO ONE AREA THAT I WANTED TO BRING YOUR ATTENTION TO ON THIS SLIDE IS YOU KNOW, THERE'S A LOT OF THINGS THAT WE, WE, WE PURPOSELY DO TO TRY TO MAKE OUR OFFICERS SAFER.

THERE'S TWO PROGRAMS THAT THIS IS REALLY FOR THE CITIZENS TO BE AWARE OF AT THE VERY BOTTOM THERE'S AN INITIATIVE, A NATIONWIDE INITIATIVE THAT'S TRYING TO BRING THE NUMBER OF

[00:25:07]

AND WE'VE YET TO DO THAT IN MANY YEARS, BUT SO THERE'S IT'S A NATIONAL INITIATIVE.

AND THESE ARE JUST THINGS THAT WE PUT AROUND OUR POLICE DEPARTMENT, AND WE TRY TO ENCOURAGE OUR OFFICERS THE THINGS THAT WE HAVE CONTROL OVER.

WEAR YOUR SAFETY BELTS, WEAR YOUR VESTS, WATCH YOUR SPEED.

WHEN IS WHAT'S IMPORTANT NOW TRYING TO PRIORITIZE PRIORITIZE THE THINGS, NOT RUSH.

AND A REMINDER THAT COMPLACENCY KILLS.

THE TEXAS POLICE CHIEFS ASSOCIATION STARTED A SIMILAR PROGRAM CALLED VINCIBLE, AND IT'S VERY SIMILAR TENETS OF YOUR BODY ARMOR.

WEAR YOUR BELT. SLOW DOWN, STAY FIT 540 IS JUST MAKING SURE YOU'RE WATCHING 360 DEGREES AROUND YOU HORIZONTALLY OR 80 VERTICALLY.

SO THEN ALSO THIS LAST YEAR, WE INITIATED AN OVERALL DEPARTMENT WELLNESS AND SAFETY PROGRAM TO COVER ALL THE DIFFERENT AREAS TO MAKE OFFICERS SAFER.

ONE WE INITIATED WE WE IMPLEMENTED A FITNESS INCENTIVE PROGRAM WHERE OFFICERS THAT ARE GOING TO BE REQUIRED TO PARTICIPATE IN THE FITNESS PROGRAM.

HOWEVER, WE'RE GIVEN A MONETARY AND AWARD TIME, DEPENDING ON HOW WELL THEY DO AND INITIATIVES, JUST TO GET IN BETTER SHAPE.

FROM A MENTAL PERSPECTIVE WE'RE TRYING TO WORK AND WE, WE'VE DONE A I CAN GIVE YOU MORE EXAMPLES OF THE THINGS UNDER MENTAL HEALTH.

NOT TO GET INTO THE WEEDS OF IT RIGHT NOW.

ONE OF THE THINGS THAT WE'RE DOING IS I WANT TO BRING YOUR ATTENTION UNDER THE EMOTIONAL FOR THE DIGNITY AND POLICING THAT IS A NEW BOOK BY A COUPLE OF AUTHORS THAT HAVE BEEN DOING RESEARCH IN THIS AREA.

WE HAD THEM COME IN TO DO AN ENRICHMENT SESSION WITH US, THE SUPERVISOR LEADERSHIP OF OUR DEPARTMENT LAST YEAR A LOT OF MEMBERS OF OUR DEPARTMENT CONTRIBUTED TO THIS BOOK.

AND SO NOW OUR, OUR EVERY SUPERVISOR IN OUR POLICE DEPARTMENT ARE GOING THROUGH THIS BOOK TOGETHER AS A TEAM TO JUST TRY TO DEVELOP OUR EMOTIONAL INTELLIGENCE AND OUR LITERACY.

JUST LIKE READING AND WRITING, YOU HAVE TO PRACTICE AT IT TO DO IT.

IT'S THE SAME THING WITH EMOTIONAL MATURITY.

WE HAVE TO PRACTICE AT IT, AND THAT'S WHAT WE'RE TRYING TO LEARN HOW TO DO BETTER.

BUT WE BROUGHT IN A GENTLEMAN HE'S CONSIDERED FINANCIAL COP.

HE WAS A GRAND PRAIRIE OFFICER THAT WAS A SELF-MADE MILLIONAIRE.

NOW HE TEACHES COPS AROUND THE COUNTRY ON HOW TO DO THEIR FINANCES AND HOW TO BE BETTER PREPARED WHEN YOU START THIS PROFESSION FOR RETIREMENT WHICH IS SOMETHING WHICH A LOT OF US WISH WE KNEW BACK THEN.

BUT WE BROUGHT HIM IN.

AND SO JUST A LOT OF DIFFERENT WAYS, WE'RE TRYING TO MAKE OUR OFFICERS OVERALL WELLNESS BETTER.

SO WE HAVE OUR MISSION STATEMENT.

WE HAVE OUR ALL THESE THINGS THAT SOUND REAL GOOD, BUT THE WAY WE MEASURE HOW WELL AND IF WE'RE SUCCESSFUL IN OUR JOB IS THROUGH OUR FOUR PERFORMANCE MEASURES.

SO OUR FOUR PERFORMANCE MEASURES ARE CRIME RATE, TRAFFIC SAFETY, TIMELY SERVICE AND QUALITY OF SERVICE.

NUMBER ONE IS CRIME RATE AND I DON'T WANT TO TAKE UP A LOT OF TIME.

AND I DON'T WANT TO INSULT YOUR INTELLIGENCE, BUT BASICALLY THERE'S THESE CRIMES.

SO NOT EVERY CRIME IS THE SAME STATE TO STATE.

YOU CAN HAVE A CERTAIN CRIME THAT'S IN TEXAS.

SO IF YOU'VE EVER HEARD OF ASSAULT AND BATTERY, THERE IS NO BATTERY IN TEXAS.

BATTERY IS A OFFENSE THAT HAPPENS IN OTHER STATES, BUT WE DON'T HAVE THAT OFFENSE IN TEXAS.

IT'S INCLUDED IN THE OFFENSE OF ASSAULT HERE IN TEXAS.

SO IF YOU WANT TO COMPARE JURISDICTION TO JURISDICTION THROUGHOUT THE COUNTRY, WE NEEDED TO HAVE SOME COMMONALITY.

SO THE FBI CAME AND IDENTIFIED THESE MAJOR CRIMES RIGHT HERE THAT I LISTED AND DEFINED THEM.

AND SO EACH YEAR, AGENCIES AROUND THE COUNTRY WILL REPORT THEIR CRIMES BASED ON THE FBI'S DEFINITION, SO THAT NOW WE CAN COMPARE APPLES TO APPLES.

AND IT TELLS YOU HOW MANY OF THOSE CRIMES PER 1000 POPULATION, DAYTIME POPULATION OCCUR IN YOUR, IN YOUR JURISDICTION.

SO THE END OF YEAR 2023 WESTLAKE WAS A GREAT CRIME RATE, 1.57 WHICH IS BY FAR THE LOWEST IN THE AROUND THE METROPLEX.

I WOULD THINK I HAVEN'T CONFIRMED THAT.

SO I DON'T WANT TO SAY FOR SURE, BUT I THINK OF ONLY ONE TOWN THAT MAY BE CLOSE, BUT YOU SHOULD BE VERY HAPPY ABOUT THE TOWN YOU LIVE IN.

IT'S TREMENDOUS. VERY, VERY SAFE 28.1 CRIMES.

AND I WILL TELL YOU, OVER 93% OF THOSE WERE PROPERTY CRIMES.

SO IF WE COULD GET FOLKS AND YOU WILL ALWAYS HEAR ME SAY THIS EVERY TIME I GET IN FRONT OF YOU, IF WE CAN JUST GET OUR CITIZENS TO EITHER TAKE THEIR VALUABLES OUT OF THEIR CARS, BRING THEM INSIDE, IF THEY'RE GOING TO LEAVE THEM IN THEIR CARS, AT LEAST HIDE THEM SO THEY'RE NOT IN PLAIN VIEW AND LOCK YOUR CARS.

THAT WOULD TREMENDOUSLY EVEN MAKE YOUR CRIME RATE BETTER.

BUT THAT'S THE BIGGEST CRIME.

WE DO NOT GET A LOT.

WE DON'T GET A LOT OF VIOLENT CRIME.

AND WHEN WE DO, USUALLY IT'S DOMESTIC AND IT'S PEOPLE WE KNOW.

SO WESTLAKE IS A GREAT SAFE PLACE.

THESE ARE THE CRIME TRENDS.

AS YOU CAN SEE, THE LARCENY THEFTS ARE THE BIGGEST THINGS THAT WE HAVE HERE IN WESTLAKE.

AND WE'RE CONTINUOUSLY PUTTING THAT TRYING TO PUT THAT MESSAGE OUT.

SO TRAFFIC SAFETY IS THE NEXT PERFORMANCE MEASURE.

THIS IS JUST DATA THAT THAT SHOULDN'T BE SURPRISING.

UNFORTUNATELY, AS OF THIS LAST FRIDAY.

WE'RE CONTINUING OUR TREND.

WE DID HAVE A FATALITY CRASH ON 114, AND HOPEFULLY THAT'S THE LAST ONE FOR THE YEAR.

TIMELY SERVICE.

[00:30:01]

WE HAVE TO BE INTENTIONAL ABOUT BEING RESPECTFUL OF OUR CITIZENS TIME, BUT A LOT OF TIMES PEOPLE WILL GAUGE A POLICE DEPARTMENT BY BY THESE SPECIFIC FACTS THAT WE PROVIDED HERE.

OUR DISPATCH CENTER WANTS TO ANSWER THE 911 CALLS IN LESS THAN 10 SECONDS.

WE DO THAT 99.5% OF THE TIME.

YOU CAN SEE THE DIFFERENT DATA THERE FOR NETCOM, FOR PATROL FROM THE TIME THAT A CITIZEN CALLS 911 TO THE TIME OFFICERS ARE ARRIVING AT THEIR HOUSE, OUR GOAL IS LESS THAN FIVE MINUTES, AND WE AVERAGED FOUR MINUTES AND 12 SECONDS.

FOR WE I'LL TELL YOU WHEN I FIRST CAME HERE IN 2020, THAT GOAL FOR THE PRIORITY TWO AND THREE CALLS, WHICH ARE NOT PRIORITY ONE, THERE'S NO URGENCY, BUT A CITIZEN CALLED AND WANTS A RESPONSE.

THAT GOAL IS LESS THAN 15 MINUTES.

AND I KEPT SEEING HOW WELL WE'VE WE KEEP BEATING THAT.

SO I'M GOING TO KEEP LOWERING IT.

SO WE LAST YEAR WE HAD IT AT THE GOAL WAS LESS THAN 12 MINUTES.

AND WE'VE ALREADY REDUCED THE 2024 GOAL TO LESS THAN 10 MINUTES.

SO WE'RE GOING TO CONTINUE TO CHALLENGE OURSELVES TO BE RESPONSIVE TO OUR CITIZENS.

IS SORRY IS THE RESPONSE TIME? IS THAT WESTLAKE AND KELLER COMBINED? YES. OKAY. SO FOR QUALITY OF SERVICE THE LATEST SURVEY FOR THE TOWN OF WESTLAKE WAS 2022.

I KNOW THAT WE ARE PLANNING TO DO ANOTHER TOWN SURVEY.

BUT I ALSO WANTED TO REMIND YOU THAT WE ARE IMPLEMENTING THAT ACTS ON MY COMMUNITY SURVEY.

THAT WILL BE THROUGHOUT THE YEAR.

AND SO AS WE START COMPILING THAT DATA, FUTURE PRESENTATIONS THAT I BRING TO YOU, I'M HOPEFULLY TO BRING THAT KIND OF DATA TO, TO SHOW YOU AS WELL.

AND THEN FINALLY OUR ORGANIZATION AND STRUCTURE.

IT'S NOT YOU CAN'T REALLY SEE IT.

HOPEFULLY YOU CAN SEE IT ON YOUR ON YOUR PADS.

THAT'S JUST KIND OF HOW OUR ORGANIZATION IS BROKEN DOWN.

THIS IS HOW OUR STAFFING IS BROKEN DOWN.

AND WE DO HAVE ONE OVER HIRE POSITION THAT'S NOT LISTED THERE, BUT A TOTAL OF SO SO WE HAVE REALLY A TOTAL OF 98 STAFFING.

ARE YOU FULLY STAFFED NOW OR DO YOU HAVE ANY OPENINGS? WE HAVE FOUR OPENINGS PAPER. BUT WE HAVE I THINK WE HAVE SIX PEOPLE IN THE ACADEMY.

WE HAVE ONE IN FIELD ONE IN FIELD TRAINING AND THAT'S IT.

YEAH. EXCELLENT. THANK YOU.

YES, SIR. SO THIS IS A BREAKDOWN OF OUR DEMOGRAPHICS OF OUR DEPARTMENT.

AND THIS IS THE SERVICE POPULATION OF KELLER AND WESTLAKE COMBINED.

AND SO ONE THING I JUST WANT TO HIGHLIGHT THAT IS OVER THE NATIONAL AVERAGE FOR POLICE DEPARTMENTS IS THE NUMBER OF FEMALE SWORN OFFICERS.

I TAKE PRIDE IN THAT.

ONE THING THAT MAKES US AS SUCCESSFUL AND MAKES US OBTAIN THOSE ACCREDITATIONS THAT I LISTED IS OUR REGIONAL PARTNERSHIPS.

NONE OF THE TOWNS AROUND HERE ARE BIG ENOUGH TO BE ABLE TO SUSTAIN THEMSELVES AND PROVIDE THE SAME QUALITY OF SERVICE THAT THE LARGER JURISDICTIONS CAN WITHOUT THESE REGIONAL PARTNERSHIPS. AND LUCKILY, FEW PEOPLE THAT WERE IN MY POSITION BEFORE ME ESTABLISHED THEM.

THEY THEY CREATED THESE RELATIONSHIPS.

WE HAVE GREAT RELATIONSHIPS WITH EACH OTHER.

WE WORK WELL TOGETHER.

AND I JUST WANTED TO LIST ALL OF THE DIFFERENT REGIONAL PARTNERSHIPS THAT ALLOW US TO DO AND PROVIDE THIS, THAT QUALITY OF SERVICE TO EVERYONE FOR, I MEAN, JUST THE CRASH ON FRIDAY NIGHT, WE HAD CRASH TEAM MEMBERS FROM ALL THESE DIFFERENT CITIES COME OUT IN THE MIDDLE OF THE NIGHT TO WORK US SO.

YEAH. AND THEN FINALLY AT THE BEGINNING OF THE YEAR, ONE THING WE DID PROVIDE TO YOU IN THIS REQUIRED SO WE HAVE A THIRD PARTY ENTITY THAT DOES ALL OF OUR RACIAL PROFILING RESEARCH.

AND SO QUARTERLY, WE WILL PROVIDE THEM SAMPLE DATA THAT THEY WILL AUDIT US THROUGHOUT THE YEAR TO MAKE SURE THAT THERE'S NO TRIGGERS OR CONCERNS IN THE DATA THAT WE NEED TO PUT OUR ATTENTION TO. AND THEN THEY WILL PROVIDE AN END OF YEAR ANNUAL REPORT TO US FOR RACIAL PROFILING.

SO IT MEETS THE REQUIREMENTS REQUIRED BY LAW.

BUT IT ALSO IT ALSO IT PROVIDES ALL THE LAWS.

IT EXPLAINS KIND OF HOW WE GOT TO WHERE WE ARE, AND IT PROVIDES ALL THE DATA TO THE CITIZENS.

AND THAT WAS PROVIDED EARLIER IN THIS YEAR.

AND I KNOW THAT WAS A LOT OF INFORMATION, BUT PLEASE, I ENCOURAGE YOU IF YOU HAVE QUESTIONS, IF YOU WANT TO KNOW MORE ABOUT ANY PART OF IT OR IF YOU WANT, MAYBE WAIT TILL THE RENOVATIONS DONE. I'LL LET YOU TOUR.

THE PLACE DOESN'T LOOK THAT GREAT.

THAT WAS MY YOU OFFERED A COUPLE OF YEARS AGO.

WE NEVER TOOK YOU UP ON. I DO WANT TO COME SEE YOU.

BUT WHEN WHEN'S APPROPRIATE, LET ME KNOW AND I'LL GET A COUPLE COUNCIL MEMBERS TO COME SEE YOU ALL.

BUT THAT'D BE GREAT.

ANY QUESTIONS FOR [INAUDIBLE]? WE REALLY APPRECIATE ALL YOU DO FOR US AND YOUR UPDATES ARE FABULOUS.

THANK YOU. THANK YOU ALL.

YOU'RE AWESOME. THANKS.

HEY [INAUDIBLE] ARD.

[G.2. 24-176 Westlake Fire Department Report (Fire Chief John Ard)]

I'M DOING WELL. THANK YOU.

AND GOOD EVENING, MAYOR AND COUNCIL.

THANK YOU FOR THIS OPPORTUNITY TO SPEAK TO YOU TONIGHT.

I'M A LITTLE SHORTER THAN HIM, SO I'LL BRING IT DOWN JUST A LITTLE BIT.

THANK YOU AGAIN FOR THIS OPPORTUNITY TO GIVE YOU AN INTRODUCTION TO OUR DEPARTMENT.

AND IT'S GOING TO BE AN INTRODUCTION AND ALSO KIND OF DISCUSS A LITTLE BIT OF THE NEEDS AND CONDITIONS IN OUR, IN OUR DEPARTMENT AS WELL.

SO FIRST I'D LIKE TO DISCUSS CAN I GET THE SLIDE MOVING.

[00:35:06]

WE ARE A VALUES, FOCUS AND INTELLECTUALLY DRIVEN ORGANIZATION.

AND REALLY WHAT THAT MEANS IS, IS THAT WE PUT OUR CHARACTER TRAITS FIRST AND CHARACTER TRAITS SUCH AS COMPASSION, DEDICATION, INTEGRITY, BEING DISCIPLINED.

WE USE THAT TO BUILD A LEADER OF CHARACTER CULTURE SO THAT WE CAN BUILD RELATIONSHIPS WITH OTHERS, BECAUSE WE KNOW THAT THAT INTERPERSONAL ABILITY IS WHAT'S GOING TO IMPROVE OUR SERVICE DELIVERY TO THOSE THAT WE SERVE AND OUR STAKEHOLDERS.

WITH THAT, WE ALSO HAVE HIGH EXPECTATIONS FOR HIRING ONBOARDING, PROMOTION STANDARDS.

WE USE THOSE CHARACTER TRAITS IN ALL OF THOSE FACETS TO BE DEFINED HUMBLE, HUNGRY AND SMART PEOPLE SMART BOTH IN TERMS OF INTELLIGENCE BUT ALSO EQ.

SO WE WANT TO HAVE FOLKS THAT UNDERSTAND HOW TO WORK WELL WITH OTHERS.

BECAUSE WE BELIEVE THIS COMMUNITY IS AN EDUCATION BASED COMMUNITY, A LEARNING COMMUNITY.

WE'VE EMBRACED THAT GROWTH MINDSET TO LEARN, AND WE'VE ESTABLISHED THE ABILITY TO CONTINUE TO GROW AS BEST AS WE CAN.

AND WE HAVE 75% OF OUR STAFF WITH BACHELOR'S DEGREES, WHICH IS A VERY BIG DEAL IN THE FIRE SERVICE.

AND THEN ALL THE ADMINISTRATION STAFF HAVE A MASTER'S DEGREE.

WE WANT TO SEEK TO BE BETTER.

TO BE BETTER, WE HAVE TO MEASURE WHAT WE'RE DOING SO THAT WE KNOW THAT WE'RE IMPROVING.

SO WE'VE ESTABLISHED PERFORMANCE MEASURES AND OPERATIONS TRAINING AND RISK REDUCTION.

OUR STAFF IS MADE UP OF 19 TOTAL STAFF MEMBERS, INCLUDING A WESTLAKE ACADEMY FIREFIGHTER PARAMEDIC SERVING IN THE NURSE'S OFFICE.

MINIMUM STAFFING EACH DAY IS REALLY LIMITED TO TWO PEOPLE ON AN AMBULANCE AND TWO PEOPLE ON AN ENGINE EACH AND EVERY DAY.

WE'VE SEPARATED OUR DEPARTMENT INTO FOUR MAIN DIVISIONS.

IT INCLUDES ADMINISTRATION, OPERATIONS, RISK REDUCTION, AND EMERGENCY MANAGEMENT.

I WON'T READ ALL THOSE TO YOU, BUT A LOT OF CATEGORIES THERE.

WE HAVE A LARGE SCOPE OF SERVICES THAT WE'RE SERVING ANYMORE.

WE'RE NOT JUST FIREFIGHTERS, NOT JUST A FIRE DEPARTMENT.

THAT'S A LEGACY TERM THAT WE'VE HAD FOR OVER 100 YEARS.

IN TODAY'S TIME, WE'RE A ALL HAZARDS RESPONSE TEAM.

WHAT THAT MEANS IS WE'RE COVERING LOTS OF DIFFERENT SERVICES TO INCLUDE STRUCTURAL FIREFIGHTING, SOCIAL SERVICES, ACTIVE SHOOTER EVENTS, FIRE INVESTIGATION, TECHNICAL RESPONSE, HAZARDOUS MATERIAL RESPONSES, SPECIAL EVENTS, EMERGENCY MANAGEMENT, AND MORE.

I WANTED TO POINT OUT THAT OUR DEPARTMENT HAVE DONE OUR THE BEST THAT WE CAN TO RAISE STANDARDS.

WHAT WE'VE DONE IS PUT IN FRONT OF YOU A BASICALLY THE REQUIREMENTS TO BE A FIREFIGHTER, PARAMEDIC, A DRIVER AND A CAPTAIN.

THE BOLDED PORTIONS ARE THE THINGS THAT ARE OVER AND ABOVE WHAT MOST CITIES REQUIRE.

SO WE'RE REQUIRING WHAT MOST OF OUR NEIGHBORS REQUIRE.

BUT WE'RE ALSO ADDING MORE VALUE TO EACH POSITION BECAUSE WE BELIEVE THAT SCOPE OF SERVICES TO DELIVER THOSE SERVICES IS GOING TO REQUIRE A GREAT DEAL OF CREDENTIALING, EXPERIENCE AND SKILLS.

SO AT THE FIREFIGHTER LEVEL, YOU GOT HAZARDOUS MATERIAL TECHNICIAN.

THAT'S AN ADDITIONAL CERTIFICATION THAT THEY'LL HAVE TO HAVE FOR A DRIVER ENGINEER.

YOU'VE GOT THAT LIST PLUS 60 HOURS OF REGIONAL ACCREDITED COLLEGE.

AT THE CAPTAIN LEVEL WE BELIEVE WE'RE WE'RE LIKELY.

I CAN'T CONFIRM IT, BUT WE MIGHT BE THE ONLY DEPARTMENT IN THAT ENTIRE REGION THAT REQUIRE A BACHELOR'S DEGREE FOR A COMPANY OFFICER, THAT'S A CAPTAIN LEVEL.

IN ADDITION TO THAT, THE OTHER BOLDED PORTIONS ARE EXTRA AS WELL.

I DON'T WANT TO MISLEAD YOU IN THAT THE FIRE OFFICER IS COMMON TO SEE A FIRE OFFICER TWO, BUT NOT A THREE.

YOU'LL SEE AN INSTRUCTOR TWO, BUT NOT A THREE.

WE'RE RAISING THE BAR HIGHER FOR OUR FOLKS BECAUSE WE BELIEVE THAT THIS TOWN DESERVES THAT.

SO THERE ARE ALSO AN INCIDENT COMMANDER AND ALSO A LICENSED PARAMEDIC.

IN ADDITION TO THOSE THINGS, OUR FOLKS ARE ALSO PURSUING 36 HOURS OF CONTINUING EDUCATION AND FOUR HOURS FOR A MEDICAL DIRECTOR.

IN ADDITION TO THOSE THINGS, THE TEXAS COMMISSION ON FIRE PROTECTION, WHICH IS THE REGULATORY AGENCY THAT REGULATES ALL FIRE SERVICE IN TEXAS.

YOU'LL HAVE TO HAVE THESE MINIMUM HOUR REQUIREMENTS.

I WON'T READ THOSE ALL TO YOU, BUT IT ACTUALLY ADDS UP TO A GREAT DEAL OF WORK EVERY YEAR.

WE WANTED TO SHARE WITH YOU THAT WE HAVE SOME PARTNERSHIPS.

WE HAVE MANY MORE THAN I'M LISTING ON THIS SCREEN.

MOST NOTABLY, WE HAVE WESTLAKE ACADEMY BY HAVING THAT FIREFIGHTER PARAMEDIC SERVE IN THE NURSING ROLE THERE, BUT WE ALSO SERVE AND OFFER CPR TRAINING TO ALL THE HIGH SCHOOL STUDENTS EACH AND EVERY YEAR.

AND WE ALSO ARE PROVIDING THEM STOP THE BLEED TRAINING TOO.

WE RECENTLY FORMED WESTLAKE AREA NETWORK GROUP.

THAT'S A NEW GROUP WHERE WE'RE GOING TO MEET WITH OUR CORPORATE STAKEHOLDERS, BOTH CHIEF FORTUNE AND I, TO DISCUSS EMERGENCY EDUCATION, BUT ALSO OUR EXPECTATIONS ABOUT HOW THEY CAN HELP US.

WE'RE WANTING TO BUILD RELATIONSHIPS WITH THOSE FOLKS SO THAT SO THAT WE CAN HAVE THAT RELATIONSHIP BEFORE A CRISIS OCCURS, BECAUSE WE KNOW IF WE CAN GET THAT AHEAD OF TIME,

[00:40:08]

ADDITIONALLY, WE ALSO HAVE NORTH EAST FIRE DEPARTMENT ASSOCIATION.

I'M GOING TO GLAZE OVER THAT QUICKLY, BUT THAT'S A REALLY LARGE ORGANIZATION THAT WE'RE A PART OF THAT INCLUDES 15 CITIES.

NOW. WE JUST HAD A DFW AIRPORT.

SO IN THAT ASSOCIATION THERE'S 40 FIRE STATIONS WITHIN THAT GROUP THAT WE COMBINE MANY DIFFERENT SPECIALIZED SERVICES.

WE ALSO HAVE A MEMBER ON THE REGIONAL SWAT TEAM, NETCOM.

AND THEN WHICH NETCOM IS OUR NUMBER ONE PROVIDER.

AND THEN NETCO IS THE INFRASTRUCTURE TO THE RADIO SYSTEM.

WE ALSO PARTNER WITH TARRANT COUNTY ARSON TASK FORCE FOR THOSE RELATED ACTIVITIES.

WE ARE ALSO PROVIDING, IN ADDITION TO THE SCOPE OF SERVICES THAT TALK ABOUT WHAT WE DID EARLIER, IS INITIATIVES OFFER CPR AND STOP THE BLEED TRAINING.

WE OFFER CAR SEAT INSPECTIONS AND INSTALLATIONS OFFER HOME SAFETY AND SOME PARDON ME HOME SAFETY INSPECTIONS, FIRE EXTINGUISHER TRAINING AND DEMONSTRATIONS.

THIS YEAR WE RE-INSTITUTED THE ANNUAL OPEN HOUSE AND WE ENJOYED DOING THAT.

AND WE'RE DOING STATION TOURS EVERY WEEK.

WE WANT TO KNOW HOW WE'RE DOING IN TERMS OF THE COMMUNITY.

THIS EARLIER THIS YEAR, WE ESTABLISHED A KIND OF A THE MANUAL VERSION OF WHAT CHIEF FORTUNE WAS SPEAKING ABOUT.

BUT WE CREATED A LITTLE BUSINESS CARD THAT HAS A QR CODE ON THE BACK.

AND WHAT IT DOES IS HAVE FIVE SURVEY QUESTIONS, AND WE DON'T HAND THEM TO EVERYBODY EITHER.

BUT FOR MANY CIRCUMSTANCES, WE CAN GET A LITTLE BIT OF FEEDBACK ABOUT HOW WE'RE DOING.

ARE WE DOING BETTER? THERE'S ARE WE PROFESSIONAL? ARE WE COURTEOUS? ARE WE MEETING THEIR EXPECTATIONS? SOME OF THE TEXTS.

THERE'S A TEXT FIELD IN THE BOTTOM FOR THEM TO ADD VALUE.

BASICALLY ADD WHAT THEY WANT TO SAY.

AND WE PUT A COUPLE OF THOSE THINGS UP ON THE SLIDE.

WE'RE VERY CARING AND ATTENTIVE.

THEY REPRESENT THE BEST OF OUR COMMUNITY.

WE'RE REALLY PROUD OF THAT.

WE'RE REALLY PROUD THAT THEY THEY MAKE THESE COMMENTS FOR US, THAT THEY WERE SO GREAT AT HELPING ME WITH MY CAR SEAT.

SUCH NICE MEN. GLAD WE HAVE THEM.

AND LAST, I WISH I NEVER HAVE TO NEED YOUR SERVICES, BUT IF I EVER DO, YOU HAVE A COMPLETE TRUST AND RESPECT.

THAT'S KIND OF AN OVERVIEW OF OUR DEPARTMENT.

I KIND OF WENT KIND OF FAST BECAUSE I KNOW THERE'S A LOT TO DISCUSS TONIGHT, BUT BUT I WANTED TO MENTION TO YOU AS I GO INTO THE NEXT PORTION OF THE SLIDES IS SOME OF OUR THREATS AND CONDITIONS FACING OUR DEPARTMENT.

WE KNOW THAT THESE THINGS DIDN'T HAPPEN OVERNIGHT AND THEY'RE GOING TO TAKE SOME TIME TO FIX, BUT I NEED TO SHARE THEM WITH YOU SO THAT YOU CAN UNDERSTAND WHAT WE'VE WHAT WE'RE FACING. SO SOME OF THOSE THREATS IS HAVING A NONCOMPETITIVE COMPENSATION SYSTEM AND IT'S CAUSING ATTRITION. AND WE HAVE SOME COMMUNITY GROWTH CHALLENGES AND INSUFFICIENT STAFFING, AND WE'VE BEEN EXPERIENCING INSUFFICIENT STAFFING FOR A LONG TIME.

THIS ISN'T A NEW ISSUE, BUT IT'S IT'S BECOMING A LARGER ISSUE AS THIS TOWN IS GROWING AND AN UNFUNDED CAPITAL EQUIPMENT.

AND I'LL HAVE SOME SLIDES THAT ADDRESS EACH OF THESE AS WE GET TO THEM.

THE COMPENSATION DISCUSSION IS REALLY THE FIRE DEPARTMENT ARE DRASTICALLY BELOW MARKET, AND I'M GOING TO TRY AND GIVE YOU A FEW SLIDES THAT JUST KIND OF ILLUSTRATE THAT.

WHAT WE THINK WE NEED IS AN ANNUAL SALARY MARKET ANALYSIS, NEEDS TO HAPPEN EVERY YEAR SO THAT WE DON'T GET SO FAR BEHIND.

WE NEED A COMPREHENSIVE PAY POLICY THAT ADDRESSES HOW PEOPLE MOVE FROM ONE EITHER IF IT'S NOT A STEP PROGRAM AND IT'S A RANGE, HOW DO WE MANEUVER THROUGH THAT RANGE? AND LAST, WE NEED A CURRENT ADOPTED COMPETITIVE PAY PLAN.

WE HAVE NOT SEEN THAT IN QUITE SOME TIME.

HEY, CHIEF, LET ME JUST ASK, HAVE WE EVER DONE A MARKET ANALYSIS ON SALARY? WE HAVE. IT'S BEEN DONE, BUT IT'S BEEN.

I COULDN'T TELL YOU HOW MANY YEARS.

OKAY, SO NOT ANYTHING CURRENT.

OKAY. THANK YOU.

NOTHING THAT I THINK YOU'VE GOTTEN TO HEAR.

THIS IS AN EXAMPLE. WE HAD A FIREFIGHTER LEAVE OUR ORGANIZATION.

WE HAD THREE IN THE FALL, HER I'M SORRY, NOT IN THE FALL, BUT IN THE WINTER TIME.

I'M GOING TO SHARE ONE OF THEM WITH YOU.

FIREFIGHTER PARAMEDIC LEFT OUR ORGANIZATION IN DECEMBER AND LEFT LEWISVILLE FIRE DEPARTMENT WESTLAKE PAID HIM A SALARY OF NEARLY $68,000.

HE WAS A TWO YEAR FIREFIGHTER IN OUR ORGANIZATION.

LEWISVILLE OFFERED HIM A LATERAL PAY OF $90,458.

THE DIFFERENCE IS OVER $22,500.

NOW, EVEN IF YOU LOOK AT THAT SCALE THAT'S IN FRONT OF YOU WITH THE RED BAR THERE, EVEN IF HE HAD GONE TO A STEP ONE, THEY'RE PROVIDING HIM BASICALLY SOME CREDIT FOR SOME PREVIOUS EXPERIENCE HE HAD BEFORE US, PLUS OUR EXPERIENCE, AND PUT HIM AT STEP SIX, BUT HE WOULD STILL RECEIVE A SIZABLE RAISE.

I HAVE AN ERROR ON THIS SLIDE TO BE CLEAR THAT THE FIREFIGHTER PARAMEDIC CURRENT RANGE FOR THE FIREFIGHTER PARAMEDICS IN OUR ORGANIZATION IS $64,000 TO $78,000.

WHAT I'M TRYING TO SHARE IN THIS ISSUE IS THAT NOT ONLY IS OUR SCALE LOWER, BUT IT'S MORE COMPRESSED IN OUR ORGANIZATION.

IT WOULD TAKE YOU 20 YEARS TO GET THAT $14,000.

YOU CAN GO $20,000 7 YEARS IN LOUISVILLE, THAT'S PRETTY SIGNIFICANT.

[00:45:08]

THESE THIS DATA IS RIGHT OFF WEBSITES, IT'S CURRENT DATA.

IN YELLOW ON THE WESTLAKE SIDE YOU CAN SEE THAT IF YOU LOOK AT A FIREFIGHTER STEP ONE PAY AT $64,000.

THE COMPARATIVE PAY FOR A STEP ONE FIREFIGHTER AT FLOWER MOUND, LEWISVILLE, SOUTHLAKE THE AVERAGE PAY WAS NEARLY $77.

I'M SORRY, $78,000.

THAT'S A DIFFERENCE OF $14,600.

THAT'S A SIGNIFICANT NUMBER.

AND WE'RE HAVING JUST AS A REMINDER, WE'RE HAVING HIGHER STANDARDS FOR OUR FOLKS TOO.

IF YOU LOOK AT WHAT THE DISPARITY GROWS LARGER AS YOU MOVE TO A FIREFIGHTER PARAMEDIC AT STEP FIVE.

WHICH WE DON'T HAVE STEPS IN OUR ORGANIZATION, WE HAVE A RANGE, BUT A FIVE YEAR FIREFIGHTER PARAMEDIC IN OUR ORGANIZATION WILL MAKE $70,179.

FIVE YEAR OR FIVE STEP PERSON IN THESE OTHER ORGANIZATIONS WILL GET ON AVERAGE, PAY OF $88,900.

THAT'S ALMOST $19,000 OFF.

THE DISPARITY GROWS LARGER THE LONGER THE TENURE IS.

AND I WON'T READ EVERY ONE OF THOSE, BUT YOU CAN SEE HOW IT'S INCREASING IN NUMBER AND VOLUME THERE.

MANY CITIES SPECIFICALLY TO PUBLIC SAFETY OFFER MANY INCENTIVE PAYS.

I'M NOT NECESSARILY ADVOCATING FOR INCENTIVE PAYS, WHAT I'M TRYING TO SHARE WITH YOU IS THAT THEY EXIST.

MANY OF THESE INCENTIVE PAY, SUCH AS LONGEVITY PAY, CERTIFICATION, PAY EDUCATION, BASE PAY OUT OF CLASS PAY, STANDBY TUITION REIMBURSEMENT.

NEARLY ALL OF THOSE INCENTIVES ARE OFFERED IN NEARLY EVERY CITY.

THEY'RE NOT OFFERED HERE.

THAT VALUE ADDS UP TO A $5 TO $6000 RANGE, DEPENDING ON WHAT POSITION YOU'RE IN.

THAT'S ON TOP OF THE DOLLARS THAT WERE ON THIS SLIDE.

SO $6000 ON TOP OF THAT, WE'RE BEHIND.

AND THEN SOME CITIES ARE OFFERING PARAMEDIC PAY.

ASSIGNMENT PAY IF YOU'RE A FIELD TRAINING OFFICER, IF YOU'RE RIDING THAT AMBULANCE, JUST TRYING TO SHARE THAT THE THE COMPENSATION IS BEHIND.

WHAT IS CAUSING THIS ATTRITION IN OUR DEPARTMENT? WE KNOW THAT ATTRITION IS DISRUPTIVE.

IT CREATES HARDSHIP ON THOSE THAT ARE ACTUALLY TRYING TO FILL THOSE THOSE EMPTY SPOTS THROUGH OVERTIME.

AND THEN IT CREATES A LOT OF TIME AND ENERGY FOR US TO REPLACE THEM.

WE ALSO LOSE A LOT OF KNOWLEDGE AND A LOT OF EXPERIENCE THAT'S REALLY VALUABLE TO A SMALL ORGANIZATION.

IT'S VERY COSTLY.

THERE IS THE SOFT COST AND THOSE HARD COSTS THAT WE'RE EXPERIENCING AND WE'RE GOING TO BE PAYING THE MONEY, IT WOULD BE BEST TO CONSIDER THAT IN COMPENSATION.

CHIEF WHAT'S YOUR TOTAL STAFF AGAIN? 19 PEOPLE.

19. OKAY, SO 15 PEOPLE IN OPERATIONS.

SO WHEN I SPEAK TO WHAT I'M ABOUT TO SHARE WITH YOU RIGHT NOW, THE FACTS ON THE RIGHT SIDE OF THIS, 12 PERSONNEL REPLACED IN FOUR AND A HALF YEARS, ITS OPERATIONS PERSONNEL.

AND THAT'S BASICALLY THE FIREFIGHTER LEVEL THAT ARE REVOLVING BECAUSE IN PUBLIC SAFETY, I MIGHT ADD THAT IN PUBLIC SAFETY, BOTH POLICE AND FIRE, IN GENERAL, IF YOU'RE AT A HIGHER LEVEL RANK, THOSE AREN'T OFTEN OFFERED.

THEY DON'T. YOU HAVE TO START OVER WHEN YOU GO TO ANOTHER JURISDICTION.

IF YOU'RE A AND I'LL SPEAK MORE TO THE FIRESIDE BECAUSE I'M A LOT MORE FAMILIAR WITH THAT.

BUT IF YOU'RE A FIREFIGHTER IN THIS ORGANIZATION OR NOT A FIREFIGHTER, BUT A DRIVER ENGINEER, THEY DON'T HAVE DRIVER ENGINEER SPOTS OPEN AT SOUTHLAKE OR FLOWER MOUND.

YOU HAVE TO START AT THE BOTTOM.

THEY RECENTLY STARTED ALLOWING SOME OF THAT LATERAL PAY, WHICH I MENTIONED LEWISVILLE OFFERED, BUT FEW ORGANIZATIONS IN PUBLIC SAFETY DO THAT, ESPECIALLY AT A HIGHER LEVEL.

SO THOSE WE'VE BEEN ABLE TO RETAIN SOME OF OUR OUR DRIVERS AND OUR OFFICERS.

BUT I WOULD SAY THAT WE'RE LIKELY KEEPING THEM BECAUSE THEY JUST DON'T EXIST ELSEWHERE.

SO ANY. SO FURTHER, WE HAVE TEN HIRING PROCESSES COMPLETED.

THEY'VE TAKEN FOUR MONTHS APIECE.

WE LISTED SOME OF THE COSTS ASSOCIATED WITH PLACING A FIREFIGHTER PARAMEDIC AND THE COSTS ASSOCIATED WITH A FIREFIGHTER EMT.

THAT DISPARITY IS MUCH LARGER ON EMT BECAUSE WE HAVE TO SEND THEM TO SCHOOL FOR PARAMEDIC SCHOOL, AND THAT'S 7 TO 8 MONTHS OF FULL TIME AWAY AT PARAMEDIC SCHOOL.

SO THAT'S THAT COST ASSOCIATED PLUS EVERYTHING ELSE.

AND THEN, CHIEF, LET ME ASK YOU THIS WHEN WE PAY FOR THEIR EDUCATION, IS THERE A REQUIREMENT THAT HAVE TO BE WITH US A CERTAIN AMOUNT OF TIME? WE HAVE NOT INSTITUTED THAT HERE.

AND I'VE HEARD OF SOME AGENCIES DOING THAT, BUT I DON'T KNOW ABOUT THE SUCCESS RATE.

I HAVE NO IDEA OF THE FIRE DEPARTMENT.

I KNOW IT'S VERY PREVALENT IN THE CORPORATE WORLD, BUT I HAVE NO IDEA ON THE FIRE.

I THINK SOME ARE DOING THAT, BUT I COULDN'T SPEAK TO THE LEGAL PART OF THAT.

I KNOW IT'S A POTENTIAL OPTION.

WE'RE ALSO FACING COMMUNITY GROWTH, RIGHT NOW, THERE'S PERMITTED $730 MILLION WORTH OF GROWTH IN THIS COMMUNITY, WHICH IS ASTOUNDING, ESPECIALLY FOR A SEVEN SQUARE MILE COMMUNITY WITH OVER TWO POINT 6,000,000FT².

[00:50:01]

AND THEN A LOT OF THAT, A LOT OF THAT CONSTRUCTION SPECIFIC TO SOME OF IT IS REALLY HIGH HAZARD, AND IT'S HIGH HAZARD BECAUSE IT'S HIGH OCCUPANCY.

PARDON ME. HIGH OCCUPANCY IS BECAUSE THERE'S SO MANY FOLKS IN THOSE BUILDINGS IT REQUIRES IT TO HAVE A DIFFERENT HAZARD RATING.

HOW DOES IT IMPACT THE FIRE DEPARTMENT? RISK REDUCTION.

OUR FIRE MARSHAL'S OFFICE, OUR ONE FIRE MARSHAL IS DOING MANY PLAN REVIEWS, FIRE INSPECTION SYSTEMS, TESTING.

CONSULTATIONS WITH ENGINEERS AND OTHERS.

OPERATION ITS INCREASING DENSITY, CALL VOLUME, POPULATION.

WE'VE ALSO RECOGNIZED THAT TRAFFIC INCREASES TOO.

SO WE'RE SEEING A ALL THESE CAMPUSES ARE HAVING INITIATIVES THAT FILLING THEM BACK UP.

AND THAT FILLING BACK UP IS CREATING A LOT MORE TRAFFIC.

THAT TRAFFIC FLOW IS CREATING MORE INCIDENTS.

SO THAT'S SOME OF THAT.

THE IN ADDITION TO THAT IS EMERGENCY MANAGEMENT.

WE'RE ALSO EXPERIENCING I'M YOUR EMERGENCY MANAGEMENT COORDINATOR.

AND THAT'S A CHALLENGE TO DEAL WITH THE POPULATION GROWTH IN THE TOWN FROM A DAYTIME PERSPECTIVE.

WE KNOW THAT THE THE TOWN IS SMALL FROM A RESIDENTIAL STANDPOINT, BUT THE DAYTIME POPULATION IS SIGNIFICANT AND IT'S ONLY GROWING.

WE'VE HAD THREE INDEPENDENT SERVICES EVALUATE US OR EXAMINE US OVER THE LAST 11 YEARS.

SPECIFICALLY MIKE PIETSCH FOR ISO TWO TIMES IN THAT TIME PERIOD.

IT'S SO ISO EVALUATION, A COMPREHENSIVE PLAN DONE BY THE TOWN.

AND THEN THE LAST ON ANOTHER SLIDE WILL BE A COMMUNITY RISK ANALYSIS AND STANDARD OF COVER.

MIKE PIETSCH HAD IDENTIFIED THAT WESTLAKE SHOULD HAVE IN SERVICE TWO ENGINE COMPANIES, ONE LADDER TRUCK COMPANY DEPLOYED FROM TWO FIRE STATIONS FOR THE LOWEST ISO RATING.

NOTE COMPANY IMPLIES THAT BOTH APPARATUS AND STAFF ARE TOGETHER TO MAKE A COMPANY.

AND I JUST WANTED TO POINT OUT THAT IN BOTH OF THOSE EVALUATIONS, OUR LARGEST DEFICIENCY WAS A RESULT OF INSUFFICIENT ENGINE COMPANY STAFFING AND NO LADDER TRUCK. THE COMPREHENSIVE PLANNING UPDATE THAT WAS DONE IN 2015 WAS DONE THROUGH MESA PLANNING.

IT WAS A THIRD PARTY ORGANIZATION THAT DID A A LARGE PLAN REVIEW IN TERMS OF WHAT'S THE MOBILITY LOOK LIKE IN THIS TOWN, WHAT'S THE FUTURE GROWTH LOOK LIKE? WHAT IS OUR FUTURE POPULATION GOING TO LOOK LIKE? IT ALSO SPOKE TO THE PUBLIC SAFETY STANDPOINT FROM A FIRE IN TERMS OF HOW MANY FOLKS ARE WE GOING TO HAVE? SO IT ALSO LISTED THAT WE SHOULD HAVE MORE FIREFIGHTERS, AND THEN THAT WE SHOULD ALSO HAVE TWO FIRE STATIONS, ONE AT DOVE AND DAVIS, BUT ALSO AT ROANOKE ROAD ON THE WEST SIDE OF TOWN. THE THIRD COMMUNITY RISK ASSESSMENT THAT WAS CREATED.

THAT'S A A COMMUNITY RISK ASSESSMENT BASICALLY IS THIS DOCUMENT THAT SAYS, WHAT ARE YOUR RISKS IN TOWN? AND THEN HOW DO YOU MANAGE THOSE RISKS? AND DO YOU HAVE THE APPROPRIATE RESOURCES, ADEQUATE RESOURCES TO DO THAT.

AND IT RECOMMENDED IN 2020 THAT WE NEED AT LEAST FOUR PERSONNEL IN THAT ENGINE EVERY DAY.

IT ALSO SAID THAT WE'RE MORE EFFICIENT IF WE HAVE MORE FOLKS ON THAT FIRE TRUCK.

IT RECOMMENDED IN 2020, WE HAVE A FIRE INSPECTOR, A SHIFT COMMANDER, TRAINING CHIEF, AND A LADDER TRUCK WITH FOUR PERSONNEL.

IT RECOGNIZED THERE WAS FUTURE NEEDS AS WELL.

IT DIDN'T CALL IT IN FUTURE.

IT TALKED ABOUT AS THE TOWN DEVELOPS TO THE WEST, THAT WE WOULD NEED TO CONSIDER A SECOND FIRE STATION SITE AND THEN STAFFING IT.

CHIEF THERE'S THERE'S RATIOS FOR HAVING A SECOND SIGHT.

HOW DOES THAT WORK? I MEAN, THERE'S A FORMULA.

WELL, THERE'S THERE'S DIFFERENT FACTORS FROM CALL VOLUME OR THE INCIDENCE OF DOUBLE CALLS OR IT'S THERE'S LOTS OF DIFFERENT METRICS TO, TO EVALUATE. WHEN IS THE TIPPING POINT IN TERMS OF WHEN ARE WE GOING TO THE WEST SIDE MORE OFTEN THAN PERHAPS THIS EAST SIDE OR IT'S ADDING YOUR CALL VOLUME IS GOING UP Y OUR YOUR INCREASED TIME TO SERVE THAT AREA BECOMES AN ISSUE.

SO THERE'S MULTIPLE FACTORS FROM WHICH TO LOOK AT.

BUT IT IT DEPENDS.

AND THAT'S ONE THING DYNAMIC.

WE'RE GOING TO HAVE TO GET REAL CRISP ON AS WE HAVE THESE FURTHER CONVERSATIONS.

MAKE SURE WE UNDERSTAND THAT.

AND THEN I KNOW OUR CHALLENGE IS VERY UNIQUE WITH OUR DAYTIME AND NIGHT TIME POPULATION, WHICH WE NEED TO MAKE SURE WE EVERYBODY UNDERSTANDS.

WE'RE EXPERIENCING MORE AND I CAN'T GIVE YOU METRICS TODAY, BUT WE'RE DEFINITELY EXPERIENCING MORE MOVEMENT TO THE NORTHWEST.

SO AS WE SEE SCHWAB DEVELOPING AND FILLING UP AND THEN ALSO THE TRAFFIC.

SO WE'RE GETTING A LOT MORE TRAFFIC ALONG 114 170 SO THOSE ARE INCREASING ISSUES.

BUT WE KNOW THAT OUR DENSITY IS ON THE EAST SIDE OF TOWN.

WE'RE IN THE RIGHT SPOT RIGHT NOW.

SO WITH THAT AS WE CONSIDER A SECOND STATION AND WE, WE TALK ABOUT ECONOMIC DEVELOPMENT, AND WE'RE HAVING THOSE DISCUSSIONS WITH LEADERS FOR DEVELOPMENT THAT NEED TO CONSIDER THAT

[00:55:04]

THERE'S LOTS OF INFORMATION THEY SHARE WITH YOU.

BUT I WAS JUST TRYING TO POINT OUT THEY THEY SAY IT OVER AND OVER AGAIN IN DIFFERENT WAYS.

BUT THE FIRST ARRIVING COMPANY SHOULD HAVE FOUR PEOPLE ON IT.

WE SHOULD HAVE A FIRE INSPECTOR FOR THE WORKLOAD THAT WE HAVE WITH $730 MILLION OF NEW CONSTRUCTION GOING ON.

THE NATIONAL STANDARDS INSTITUTE OF STANDARDS AND TECHNOLOGY, WHICH IS A SCIENCE BASED ORGANIZATION THAT DOES ALL THE EVALUATIONS ON FIRE SERVICE, IS SAYING THAT WE KNOW THAT WE'LL BE MORE EFFECTIVE IF WE HAVE MORE FOLKS.

JUST KIND OF CLEAR IN THAT.

I PUT ON THE OSHA STATEMENT THAT IF YOU HAVE TWO FOLKS IN A HAZARD ENVIRONMENT, YOU NEED TWO FOLKS THAT ARE OUTSIDE THAT HAZARD ENVIRONMENT SO YOU CAN EFFECT A RESCUE.

IT'S HARD FOR US TO ACCOMPLISH THAT SOMETIMES, ESPECIALLY IF THE AMBULANCE IS BUSY WHEN I HAVE THE TWO PEOPLE ON THE FIRE TRUCK.

WE CAN'T APPLY WE CAN'T COMPLY WITH THAT RULE, THAT WOULD BE A PROBLEM FOR US.

I'M GONNA TRY AND GIVE A FEW EXAMPLES OF SOME STAFFING CHALLENGES WE HAVE.

SO A STRUCTURE FIRE.

THESE ARE COMMON ASSIGNMENTS ON A STRUCTURE FIRE.

SO INCIDENT COMMANDER WATER SUPPLY.

OUR SUPPORT.

WE KNOW THAT WE'VE GOT TWO FOLKS ON THE ENGINE, TWO ON THE AMBULANCE.

IF THEY'RE IF THEY'RE GETTING DEPLOYED AT THE SAME TIME, I HAVE FOUR PEOPLE.

IF THEY'RE NOT GETTING DEPLOYED AT THE SAME TIME, WE HAVE TWO.

AND THAT ARRIVAL OF TWO RESOURCES IS INSUFFICIENT.

SO AN AVAILABILITY IS AN ISSUE OF OF RESOURCES.

A LOT OF TIMES THESE EVENTS HAPPEN IN A STORM.

YOU KNOW, IT'S LITERALLY THERE'S LOTS OF ACTIVITY GOING ON.

MANY OF THE OTHER FIRE STATIONS IN THE AREA ARE BUSY.

THE AVAILABILITY OF THOSE COMING TO HELP YOU ARE REDUCED.

AND THAT'S A CHALLENGE BECAUSE WE'RE ALL EXPERIENCING HIGH DEMAND.

[INAUDIBLE] DO YOU HAVE ANY IDEA WHAT THE AVERAGE OR MAYBE YOUR EXPECTED RESPONSE TIME IS FROM OUR NEIGHBORING COMMUNITIES? WE KNOW THAT WE GET A MUTUAL AID RESPONSE AND ROUGHLY 8 TO 12 MINUTES FOR THE FIRST UNITS.

THE OTHER UNITS ARE ALL STAGGERED AND THEY'RE FURTHER OUT.

SOMETHING I FAILED TO MENTION EARLIER IS THAT IN A FIRE, NOT ONLY A FIRE EVENT, BUT MANY EMERGENCY EVENTS, THAT FIRST 15 MINUTES IS CRITICAL TO PROVIDE A RIGHT AMOUNT OR CORRECTION OF THE ADEQUATE AMOUNT OF TRAINED PEOPLE TO MANAGE THAT INCIDENT.

AND IF WE HAVE INADEQUATE AMOUNTS, WE GET BEHIND WHAT WE CALL A CURVE OR A FIRE GROWTH CURVE.

IT'S GROWING EXPONENTIALLY AND WE'RE NOT PREPARED TO MANAGE THAT.

THAT BECOMES A REAL CHALLENGE.

SO IT'S THAT THAT FIRST FEW MINUTES OF ANY INCIDENT, WHETHER IT'S AN EMS INCIDENT WHICH I'LL SPEAK TO OR A FIRE, THOSE BECOME REALLY CHALLENGING IF YOU DON'T GET ADEQUATE NUMBER QUICKLY. [INAUDIBLE] MANY ORGANIZATIONS IN OUR AREA DEPLOY TWO FIRE APPARATUS AND AN AMBULANCE.

SOMETIMES A FIRE CHIEF IN OUR ORGANIZATION WE CAN DEPLOY ONE FIRE TRUCK AND ONE AMBULANCE WITH FEWER PERSONNEL.

AND WE TRIED TO LIST SOME OF THESE CRITICAL TASKS BECAUSE THESE ARE TASKS THAT NEED TO BE ACCOMPLISHED ON EVERY SCENE.

JUST THE OTHER NIGHT THAT CHIEF FORTUNE IS SPEAKING OUT, WHAT DO WE MISS WHEN WE ONLY HAVE FEWER FOLKS? WE WILL LIKELY HAVE TO CUT SOME CORNERS SOMEWHERE, AND IT HAPPENS EVERY TIME BECAUSE THERE'S JUST FEWER.

WE'RE SMART. WE KNOW WHAT WE'RE DOING, WE KNOW HOW TO DO IT.

BUT TRYING TO MANAGE EVERY ONE OF THESE CRITICAL TASKS SIMULTANEOUSLY BECOMES A CHALLENGE.

SO IS IT SCENE SAFETY? IS IT DEALING WITH PATIENT EXTRICATION? IS IT GOING TO BE INCIDENT COMMAND.

WHAT CORNER DO WE HAVE TO SLIGHT.

YOU'RE HAVING A MEDICAL EMERGENCY, A CPR OUR OWN MEDICAL CONTROL SUGGESTS THAT WE SHOULD HAVE OPTIMALLY, A SIX PEOPLE.

WE HAVE FOUR.

THEY'RE GOOD. THEY'RE REALLY GOOD.

THEY'RE CREDENTIALED AT IT.

OUR MEDICAL CONTROL MAKES SURE THAT MAKE SURE OF IT.

BUT IT'S STILL FEWER FOLKS.

THEY'RE GOING TO MANAGE AIRWAY COMPRESSIONS, DRUGS, CARDIAC MONITORING, LEAD MEDIC OR [INAUDIBLE].

BUT WE CAN GET FOUR OF THOSE TASKS DONE.

BUT WHAT ONES DO WE MISS? FURTHER AS WE TRY TO MOVE THAT PATIENT ANOTHER CHALLENGE IS, IS BECAUSE WE HAVE FEWER FOLKS, MEANING WHEN WE NEED TO TAKE CARE OF THAT PATIENT TO GET THEM TRANSPORTED TO THE HOSPITAL MEANS WE'RE GOING TO TAKE PEOPLE OFF THAT ENGINE, ONE OR BOTH, AND PUT THEM ON THE AMBULANCE SO WE CAN SERVE THAT PATIENT TO THE BEST OF OUR ABILITY.

BUT WHAT HAPPENS IS, NOW THAT ENGINES OUT OF SERVICE LEFT ON THE SIDE OF THE ROAD, WHERE I'LL GO PICK IT UP WITH SOMEBODY ELSE.

BUT THEN THAT MEANS THAT YOU HAVE NO FIRE TRUCK IN SERVICE IN THE TOWN AND AND FOR AN EXTENDED PERIOD OF TIME.

AND THIS HAS HAPPENED MANY TIMES OVER THE YEARS.

AND I KNOW THIS IS NEW TO YOU AND YOUR FIRST TO HEAR THIS, BUT I JUST THOUGHT IT BEST THAT YOU HEAR THIS INFORMATION.

I JUST WANT TO ASK A QUICK QUESTION.

DON'T READ INTO IT. I JUST SURE, COMING FROM A POSITION OF JUST NAIVETY, WHEN YOU TALK ABOUT YOU KNOW, STAFFING OF THE ENGINES OR

[01:00:02]

WHEN YOU'RE TALKING ABOUT COMPETITIVE PAY, I MEAN, THAT'S AN EASY ANALYSIS AND THAT'S, YOU KNOW, AN ECONOMIC AGENDA ITEM.

BUT WHEN YOU TALK ABOUT LACKING SOMETHING LIKE A LADDER TRUCK, AND AGAIN, THIS IS WHERE I'M GOING TO BE VERY SENSITIVE WHEN I ASK THIS QUESTION.

WHEN YOU HAVE RESPONDING NEIGHBORING TOWNS THAT DO RESPOND.

AND YOU LOOKED AT SOME OF OUR TALLER BUILDINGS BEING MAYBE IN THE NORTHWEST SIDE OF TOWN OR OTHER AREAS.

TALK TO US ABOUT, YOU KNOW, THE MISSION CRITICAL, YOU KNOW, COMPONENT OF HAVING A LADDER TRUCK IN THIS TOWN VERSUS ON, YOU KNOW, BEING THE LITTLE BROTHER WHO'S RELYING ON BIG BROTHER TO ALWAYS COME TO THE RESCUE.

CAN YOU JUST TALK A LITTLE BIT ABOUT THAT? IT'S INTERESTING THAT WE PROBABLY SHOULD BE THE BIG BROTHER.

WE HAVE 24 BUILDINGS, FOUR OR MORE STORIES IN HEIGHT, AND THAT'S ANY MORE THAN PROBABLY MOST CITIES COMBINED IN THE NORTH TARRANT COUNTY, EXCEPTION OF GRAPEVINE.

WE PROBABLY SHOULD BE THE BIG BROTHER.

AND WE'RE NOT. WE'RE LEANING ON FOLKS THAT HAVE THE LADDER TRUCKS OR THE AERIAL APPARATUS THAT I'M NOT SAYING THEY DON'T NEED THEM, BUT THEY HAVE FEWER OF THOSE TYPES OF BUILDINGS, THOSE HIGHER HAZARD BUILDINGS AND THIS COMMUNITY DOESN'T.

I WOULD BE SPECULATING A LITTLE BIT.

WHAT WE'RE PROBABLY THE ONLY COMMUNITY IN THE ENTIRE AREA THAT DOES NOT HAVE ONE.

[INAUDIBLE] A LADDER TRUCK HAS A DIFFERENT FUNCTION.

IT'S NOT ONLY JUST AN AERIAL APPARATUS FOR EFFECTIVE RESCUE, BUT IT CARRIES A DIFFERENT COMPLEMENT OF TOOLS.

SO IT HAS A DIFFERENT SCOPE AND PURPOSE.

AND WHEN YOU COMBINE THAT SCOPE AND PURPOSE OF A LADDER TRUCK WITH AN ENGINE, YOU CREATE A REALLY POWERFUL TEAM.

WITHOUT THAT TEAM, IT MAKES IT REALLY CHALLENGING TO DO THE THINGS WE NEED TO DO.

SO I'M HOPING I'M LEADING MAYBE THE QUESTION.

NO, IT'S DEFINITELY HELPFUL.

YOU KNOW, LATER ON ON THE AGENDA, WE'RE TALKING ABOUT A STRATEGIC PLAN FOR THE TOWN.

THAT'S SOMETHING SIMILAR TO THIS WE'VE NOT DONE IN A LONG WHILE.

AND THERE'S VARIOUS COMPONENTS TO IT.

LOOKING AT SOME OF THE INFRASTRUCTURE NEEDS, LOOKING AT SOME OF THE FUTURE GROWTH POTENTIAL OF THE TOWN LOOKING AT SOME OF THE ECONOMIC DEVELOPMENT THAT CAN HELP BALANCE THOSE INFRASTRUCTURE NEEDS AS WE GO FORWARD.

AND SO THE TIMELINESS OF THIS DISCUSSION IS QUITE, IS QUITE GOOD.

YOU KNOW, WE HAVE SEVERAL PROPOSALS OUT.

AND OBVIOUSLY, YOU KNOW, COUNCIL IS GOING TO DISCUSS IT THIS EVENING AND MAYBE GIVE DIRECTION ON IT.

THAT WAY, WE'LL TALK ABOUT IT WHEN WE GET TO THAT POINT.

BUT WOULD A STRATEGIC PLAN OF THIS NATURE BE GRANULAR ENOUGH TO ADDRESS AND CONSIDER THE FIRE STATION NEEDS, OR SOME OF THESE REPORTS THAT YOU REFERENCED? ARE THOSE REALLY GROUPS THAT SPECIALIZE SPECIFICALLY ON FIRE STATION INFRASTRUCTURE AND THAT SORT OF THING? IT'S BOTH AND SO A STRATEGIC PLAN THAT'S DONE AT THE CORRECT LEVEL WILL BE GRANULAR ENOUGH TO HIT EVERY SINGLE DEPARTMENT THAT WE HAVE.

SO WE WILL LOOK AT THE FIRE DEPARTMENT, WE WILL LOOK AT PUBLIC WORKS.

WE WILL LOOK AT COMMUNICATION AND UNDERSTAND THEIR MISSION AND ROLES AND ENSURE THAT WHATEVER FUTURE WE DESIRE, THIS COUNCIL DESIRES FOR WESTLAKE THAT WE'RE STAFFING THAT APPROPRIATELY.

SPENDING THE RIGHT DOLLARS IN THE RIGHT PLACE HAVE THE RIGHT TECHNOLOGY, EACH OF THOSE AREAS IN ORDER TO GET THAT DONE AND THAT PLAN.

IT JUST GIVES US A ROAD MAP.

OKAY, WE NEED TO GET THERE IN FIVE YEARS.

WE NEED TO GET THERE IN TEN YEARS.

WHAT KIND OF COST IS THAT GOING TO TAKE FOR US TO DO THAT? HOW DO WE EAT THE ELEPHANT ONE BITE AT A TIME, RIGHT? WE'VE GOT TO TAKE THAT FIRST BITE.

SO WE GOT TO IDENTIFY THE ELEPHANT, WHICH IS WHAT THE FIRE CHIEF IS DOING THIS MORNING OR THIS THIS EVENING.

AND NOW WE NEED TO IDENTIFY WHAT'S THE FIRST BITE THAT'S IN THE STRATEGIC.

YEAH, AND I THINK YOUR INPUT THROUGHOUT THAT PROCESS WILL BE HUGELY BENEFICIAL TO ALL OF US BECAUSE, YOU KNOW, OBVIOUSLY THERE WILL BE A WISH LIST OF ALL THE THINGS THAT WOULD MAKE THE FIRE STATION RUN OPTIMALLY.

BUT THEN THERE WILL BE THINGS THAT YOU MIGHT SAY, LOOK, THE PAY IS CRITICAL RIGHT NOW.

YOU KNOW, GETTING A NEW ENGINE IS CRITICAL, GETTING ADDITIONAL STAFFING.

BUT WE COULD PROBABLY DELAY THE, YOU KNOW, THE LADDER TRUCK, ALTHOUGH IT'S NOT IDEAL.

SECOND FIRE STATION AGAIN, MAYBE WE CAN RELY ON NEIGHBORING TOWN.

YOU KNOW, JUST THAT'S WHERE YOUR ABILITY TO HELP US BALANCE THE ECONOMIC COMPONENT TO ULTIMATELY GET YOU WHERE YOU WANT TO BE.

BUT JUST GIVEN THE REALITIES, IT'S, YOU KNOW, IT'S PROBABLY JUST GOING TO BE A PHASED APPROACH, LIKE YOU SAID.

YEAH, I UNDERSTAND THAT.

I THINK THE TOWN IS MATURING AND IT'S GOING TO TAKE SOME TIME TO TACKLE ALL THESE NEEDS, AND I'M ABOUT TO DISCUSS THOSE.

BUT I THINK I THINK WE UNDERSTAND THAT.

BUT THERE'S A FEW CRITICAL ONES I'M ABOUT TO DISCUSS THAT'S, YOU KNOW, JUST REITERATE AND WELL SAID, BY THE WAY.

AND JUST TO LET YOU KNOW, I WENT AND HAD LUNCH WITH THE CHIEF AND SOME OF HIS STAFF A COUPLE OF WEEKS AGO.

GOT THE TOUR. I WOULD HIGHLY RECOMMEND YOU GUYS DO THAT TO REALLY KIND OF UNDERSTAND WHAT'S GOING ON.

BUT WE TALKED ABOUT THIS, I, I DO PERSONALLY THINK WE'VE JUST CONTINUALLY KICKED THE CAN DOWN THE ROAD ON THE FIRE DEPARTMENT.

AND AS I TOLD THE CHIEF, WE CAN'T DO EVERYTHING AT ONCE, BUT WE NEED TO GET THE PRIORITIZATION.

[01:05:05]

IT JUST HAVE HONEST ADULT CONVERSATIONS, WHAT WE CAN DO AND WHAT WE CAN'T DO OR WHEN WE CAN'T DO IT.

AND THAT'S MY COMMITMENT TO YOU RIGHT NOW, IS THAT WE WILL DO THAT.

WE WILL WE WILL BE HONEST AND AND CANDID ON WHERE WE ARE.

YES. AND I THINK AS A COUNCIL, WE ALL WANT TO DO THE BEST WE CAN TO SUPPORT YOUR DEPARTMENT, PART OF OUR WORKSHOPS LATER THIS SUMMER, I HOPE THAT WE CAN GET THE COUNCIL UP TO DATE ON THE PRIOR EFFORTS, THE LAST FOUR YEARS OR SO ABOUT COMBINING THE KELLER AND WESTLAKE FIRE DEPARTMENTS AND FINDING OUT HOW THAT ALL SHOOK OUT AND UNDERSTANDING THE THE SCENARIOS THERE.

WADE, IF YOU CAN HELP US GET CAUGHT UP ON THAT.

SURE. THERE WAS A COMPLETE REPORT THAT WAS WRITTEN OVER THAT ENTIRE PROCESS.

SO WE CAN SEND THAT BACK OUT TO COUNCIL.

YEAH, YOU GUYS CAN HAVE PART OF THE CONVERSATION.

SO WE SEE ALL OPTIONS.

SURE. EXCELLENT.

I THOUGHT I WOULD MENTION ONE OF THE LAST ITEMS THAT WAS A THREAT TO US AS UNFUNDED UNFUNDED CAPITAL EQUIPMENT AND VEHICLE REPLACEMENT.

WE HAVE PLANS FOR THESE ITEMS. WE KNOW THEY HAVE PREDICTABLE LIFESPANS.

WE KNOW WHEN THEY NEED TO BE REPLACED.

IT'S JUST HAVING THE FUNDS TO DO THAT.

IN TERMS OF EQUIPMENT, WE'VE OFTEN TRIED TO MANAGE THAT THROUGH OUR OPERATIONAL BUDGET.

SO WE I'LL JUST KIND OF TRY AND GET TO THE END.

IS THAT CRITICALLY, WE JUST WANT TO TRY AND ADDRESS THESE FEW THINGS IMPLEMENT A COMPETITIVE PAY PLAN, TRY AND GET SOME MORE FIREFIGHTERS AND REPLACE AN ENGINE.

THERE'S OTHER NEEDS THAT I'VE ALREADY DISCUSSED WITH YOU.

JUST IN CLOSING, I JUST WANT TO LET YOU KNOW THAT WE STRIVE TO BE THE BEST WE CAN BE.

WE DELIVER A BROAD RANGE OF SERVICES.

WE ARE HIGHLY SKILLED AND EFFICIENT AT WHAT WE DO, BUT WE LACK THE RESOURCES TO EFFECTIVELY AND SAFELY DELIVER THESE EMERGENCY SERVICES, AND THE INDUSTRY EXPERTS ARE SUPPORTING IT. SO THANK YOU FOR LISTENING TO ME.

CHIEF THANK YOU. A COUPLE OF THINGS.

ONE, I WHEN I DROVE UP FOR LUNCH THE OTHER DAY, I HAD A NEIGHBOR THAT WAS DELIVERING CUPCAKES BECAUSE Y'ALL HELPED SAVE THEM FROM AN ELEVATOR ISSUE OR SOMETHING.

BUT OH YES, BUT FROM THAT, YOU HAVE KIND OF A BRAG BOARD OF NOTES THAT RESIDENTS SEND YOU, I THINK IS REALLY NICE.

AND YOU SHOULD PROBABLY, YOU KNOW, PROMOTE A LITTLE MORE, BUT IT'S REALLY NICE, KIND OF LIKE CHIEF FORTUNE SAID.

BUT THOSE WERE THOSE WERE REALLY NICE NOTES.

AND I REALLY DO APPRECIATE YOU TAKING THE TIME.

THE OTHER QUESTION I HAVE, AND FOR CHIEF FORTUNE AS WELL, DO WE HAVE AND WAY DO WE HAVE AN ISSUE THIS HORRIFIC CRASH THIS WEEKEND? DO WE HAVE AN ISSUE WITH TXDOT ON MAYBE HOW THAT WAS PUT TOGETHER? BECAUSE I, I GO DOWN THERE A LOT.

IT'S IT SEEMS LIKE IT'S JUST WAITING FOR AN ACCIDENT.

IT'S STILL PRETTY EARLY IN THE INVESTIGATION.

I MEAN, OKAY NO, I REALLY DON'T HAVE A LOT OF DATA FOR THAT.

I JUST KNOW SHE SHE CROSSED OVER LANES OF TRAFFIC AND WENT HEAD ON.

I DON'T KNOW IF THAT WAS A TXDOT PROBLEM OR A DISTRACTION, SLEEPING OR INTOXICATION PROBLEM.

WE DON'T HAVE RESULTS BACK FROM ANY TYPE OF BLOOD WORK, SO I DON'T I DON'T REALLY HAVE A LOT THERE WAS A CRASH OR TWO MONTHS AGO.

RIGHT. SO JUST, YOU KNOW, PLEASE HELP US LOOK OUT IF THERE'S AN ISSUE THERE THAT I'VE, I THINK THIS CRASH YOU'RE RIGHT.

IT'S A COMPLETELY DIFFERENT THING.

BUT I'VE KNOWN SOME OTHER CRASHES THERE.

WE HAVE MADE SEVERAL REQUESTS OF TXDOT FOR SOME RESTRIPING.

OKAY. OFF RAMPS.

WE'RE NOT HAVING A LOT OF SUCCESS THERE, SO WE'RE GOING TO RAMP UP OUR ASK, OKAY.

WE WE KNOW PEOPLE, RIGHT? OKAY. THERE YOU GO.

THANK YOU. ANY QUESTIONS FOR CHIEF ARD? CHIEF, THANK YOU VERY MUCH.

THANKS FOR ALL YOU DO. YOU GUYS WANT TO TAKE TEN MINUTES REAL QUICK? SURE. THEN. THANK YOU CHIEF.

YOU DID WELL. LET'S TAKE TEN MINUTES.

WE'LL GET BACK, START BACK AT 6:30 AND THEN WRAP UP THE REST OF THE AGENDA.

LET'S GO AHEAD AND GET STARTED.

SO WE'RE ON AGENDA ITEM H BOARDS AND COMMISSION COMING OUT OF EXECUTIVE SESSION, WE APPROVED H.1 FOR PLANNING, ZONING, AND TEXAS STUDENT

[Items H.1. & H.2.]

THE MAYOR ELECTS THESE.

WE HAVE TALKED TO ADAM COFFEE, WHO WILL CONTINUE HIS ROLE AS CHAIRMAN, AND TERRY WILKINSON AS VICE CHAIRMAN.

WE NEED A MOTION ON THAT OR IS THAT JUST A.

THAT'S YOUR APPOINTMENT MAYER.

OKAY, LET'S GO TO LETTER I CONSENT AGENDA.

[I. CONSENT AGENDA]

IF THERE'S ANY ITEM COUNCIL WISHES TO BE REMOVED FROM THE CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION.

YEAH. MAYOR, COULD WE JUST PULL I.

8? I JUST WANT TO MAKE A VERY BRIEF.

NO THAT'S PERFECT. THANK YOU DAVID I'D LIKE TO GET APPROVAL ON.

WE'LL PULL I.8 OUT.

CAN I GET APPROVAL ON THE REST OF THE CONSENT AGENDA?

[01:10:01]

SECOND. SECOND.

ALL IN FAVOR? AYE.

ANY OPPOSED? THEN AGENDA PASSES.

LET'S TALK ABOUT I.8.

[I.8. WA RES 24-17 Consider and act to approve WA Resolution 24-17 Authorizing the Head of School to Execute a Contract for Food Catering Services with Vianda’s Foods, LLC at Westlake Academy (Carolyn Anderson, Elementary Assistant Principal) ]

I.8 THAT FOOD CONTRACT CATERING SERVICE IS ACTUALLY A CONTRACT WHERE WE RECEIVE A REVENUE FROM A FOOD CONTRACTOR.

SO OUR CONTRACTOR THAT PROVIDES THE MEALS, THOSE MEALS ARE CHARGED DIRECTLY TO THE STUDENTS AND PAID DIRECTLY TO THE VENDOR.

WHAT THIS CONTRACT IS FOR IS IT ACTUALLY PAYS THE SCHOOL FOR THE USE OF THEIR KITCHEN DURING THAT TIME PERIOD.

I WILL HAND THAT OVER TO THE PEOPLE THAT REALLY KNOW WHAT'S GOING ON.

SO I DID A LITTLE BIT OF A PRESENTATION HERE JUST TO KIND OF TOUCH THE HIGH POINTS.

AND THEN YOU CAN FEEL FREE TO ASK ANY QUESTIONS.

SO THIS IS A TWO YEAR CONTRACT FROM BEGINNING AUGUST OR AND GOES THROUGH.

SO AS AS WADE HAD MENTIONED, ALL OF THE STUDENT ACCOUNTS AND FACULTY BECAUSE IT ALSO INCLUDES THEM AS WELL ARE MANAGED BY [INAUDIBLE].

AND SO THEY PAY HIM DIRECTLY.

THEY WORK WITH HIM IF THERE'S ANY DISPUTES.

EVERYTHING WORKS THROUGH THEM.

ALSO, ANOTHER THING I WANTED YOU TO BE AWARE OF IS THAT WALTER THE CONTRACTOR, HE MAINTAINS ALL OF HIS STATE AND LOCAL LICENSING AS REQUIRED BY, YOU KNOW, THE THE HEALTH DEPARTMENT, HE VENDORS IS ALSO THE ONLY SOLE USER OF THE KITCHEN AND EQUIPMENT FACILITIES, AND THAT'S REQUIRED BY THE HEALTH DEPARTMENT.

SPECIFIC CHANGES FOR THE CONTRACT WERE IN THE STUDENT HOT PLATE LUNCHES GOING UP TO $7, AND THEN IN 2026, IT'LL GO UP TO AND THAT'S PER WALTER, INFORMATION THAT I RECEIVED.

LIKEWISE, THE RENTAL FEE THAT WALTER WILL PROVIDE TO THE ACADEMY FOR USING THE EQUIPMENT AND THE KITCHEN WILL REMAIN AT 8168 FOR FISCAL YEAR 25, BUT THEN WILL INCREASE AND THAT IS DIRECT LOCAL REVENUE THAT COMES DIRECTLY TO THE SCHOOL.

AND THAT'S ALL THE INFORMATION I HAVE.

SO IF YOU HAVE ANY DIRECT QUESTIONS.

YES. SO I THINK MY ONLY COMMENT ON THIS AND THANKS FOR THE RECAP.

AND I UNDERSTAND THAT THIS OBVIOUSLY DOES GENERATE REVENUE TO THE TOWN.

SO THE I THINK, YOU KNOW, THERE HAVE BEEN SUGGESTIONS MADE THAT THE COST OF FOOD HAS BEEN GOING UP QUITE QUICKLY.

IT'S QUITE HIGH.

JUST, YOU KNOW, OUT OF CURIOSITY, I WENT ON TO CARROLL'S WEBSITE AND IT LOOKS LIKE LUNCHES FOR STUDENTS IS ANYWHERE FROM $2.40 TO $2.70 AND FOR STAFF, IT'S $4.60.

AND PLEASE VERIFY, BECAUSE I DON'T WANT TO PRETEND I'M I'M AN EXPERT.

KELLER IS VERY SIMILAR TO $2.95 FOR A STUDENT, AND IT'S $4.50 FOR AN ADULT, AND WE'RE TWO AND A HALF TO THREE TIMES THAT PRICE.

I THINK THAT'S WHAT PEOPLE HAVE BEEN SAYING.

AND I LOOK JUST FOR EXAMPLE, LIKE MILK, WE'RE BEING CHARGED $1.25 PER CHILD.

AND I THINK IN CARROLL IT'S ONLY $0.60.

AND I KNOW YOU'VE GOT A LOT GOING ON AND I DIDN'T WANT TO FORCE THIS IS SOMETHING YOU SHOULD RESEARCH BEFORE COMMITTING.

BUT, YOU KNOW, THIS IS A TWO YEAR CONTRACT.

I KNOW WE HAVE 120 DAY RELEASE FOR NO CAUSE, WHICH IS WHICH IS HELPFUL, BUT IT'S JUST AT SOME POINT, I JUST THINK IT MAY BE WORTH KIND OF PUTTING SOME TIME INTO SEEING IF THERE.

AND MAYBE THERE'S A REASON WHY THIS IS BETTER.

IT'S WORTH THE PREMIUM.

I'M NOT SUGGESTING IT'S NOT GOOD, I'M JUST SAYING IT'S SOMETHING WE SHOULD AT LEAST THINK ABOUT.

BUT LIKE I SAID, I KNOW YOU HAVE A LOT GOING ON, SO.

YEAH, I APPRECIATE THAT.

THERE WE DID DISCUSS THIS A LITTLE BIT LAST WEEK.

WE LOOKED INTO THE CONTRACT, AND GIVEN THE 120 DAY RELEASE, WE FELT LIKE MAYBE THAT WOULD WE RENEW.

WE STILL HAVE TIME LATER TO EVALUATE WHETHER OR NOT THERE WOULD BE A CAUSE OR REASON TO.

I HAVE TO THINK.

I MEAN, IT'S A GOOD QUESTION, BUT I'VE GOT TO THINK THERE'S SOME REALLY HUGE ECONOMIES OF SCALE ISSUES BETWEEN THOSE TWO SCHOOLS FOR WHAT THEY'RE SERVING AND WHAT WE'RE SERVICING, WHICH WOULD HOPEFULLY HELP PRICE.

BUT LET'S LOOK AT IT.

YEAH. YEAH, I THINK THERE'S ECONOMY OF SCALE FOR SURE.

BUT I ALSO THINK THERE'S DIFFERENCES IN QUALITY.

YOU KNOW, AT THE PUBLIC SCHOOLS THE FOOD THERE IS VERY DIFFERENT THAN WHAT WHAT [INAUDIBLE] SERVES.

AND I KNOW THAT KIDS CAN BE VERY DIFFICULT CUSTOMERS.

AND, YOU KNOW, MY SON JUST GRADUATED A YEAR AGO, BUT HE ATE A LOT OF [INAUDIBLE] FOODS.

AND I KNOW THAT DURING COVID AND SUCH, HE HAD A LOT OF DIFFICULTY STAYING AFLOAT.

[01:15:04]

I APPRECIATE THE IDEA OF MAYBE GETTING BIDS AND COMPARISONS, BUT I DO THINK THAT THE PRICING, AS MUCH AS WE WANT TO PAY ATTENTION TO THAT, WE SHOULD ALSO PAY ATTENTION AND BALANCE IT WITH THE QUALITY OF THE FOOD THAT HE PROVIDES.

AND PROBABLY JUST TAKE A LOOK WITH THAT PERIODICALLY.

YEAH. AND THAT'S KIND OF EXACTLY WHAT, WHAT MY POINT IS, AND THE FACT THAT THIS IS A TWO YEAR CONTRACT, I JUST DON'T WANT IT TO NOT COME BACK BECAUSE IT MAY JUST BE TWO MORE YEARS AND THEN WE'RE ALL BUSY AGAIN AND WE DON'T CHOOSE TO LOOK AT IT.

SO I JUST WANTED TO MAKE SURE WE'RE JUST KIND OF THINKING.

SINCE THIS CONTRACT DOES NOT END UNTIL JULY.

DO YOU WANT TO MAYBE WAIT? AND I CAN GET WALTER IN HERE, AND MAYBE HE CAN ANSWER YOUR QUESTIONS BETTER? HONESTLY, I THINK THERE'S PROBABLY ENOUGH OTHER THINGS TO WORRY ABOUT.

AND TO DO THAT, I'D GO AHEAD AND JUST DO THIS.

I WOULD JUST ASK THAT IF THERE'S A CHANCE TO EVALUATE AT SOME POINT, IT'S JUST WORTH DOING.

YEAH, I THINK WE CAN ASK QUESTIONS.

I THINK THOSE ARE GOOD QUESTIONS.

OKAY. THANK YOU.

YEAH. CAN I GET A MOTION TO APPROVE I.8.

I'LL MAKE A MOTION.

I'LL SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU.

GOOD CONVERSATION.

OKAY. ITEM J PUBLIC HEARING, CAYCE.

[J. 24-188 Conduct Public Hearing to receive public input regarding the Westlake Academy FY 2024-2025 School Budget (Cayce Lay Lamas, Finance Director) ]

BECAUSE Y'ALL HAVEN'T HEARD FROM ME ENOUGH THE LAST COUPLE OF MEETINGS.

I'M ALWAYS LOVE HEARING FROM YOU.

ALL RIGHT. THE FIRST THING I DO WANT TO BRING YOUR ATTENTION TO ON THE DAIS YOU WILL HAVE CORRECTED COPIES OF THE EXHIBIT A, WHICH IS THE SUPPLEMENTARY BUDGET INFORMATION WITH THE LINE DETAILS.

WE HAD SOME TECHNICAL GLITCHES ON FRIDAY WHEN THE AGENDA HAD TO GO OUT.

AND SO WHAT WAS ATTACHED WAS INCORRECT.

SPECIFICALLY, I WANT TO POINT TO LINES 16 THROUGH 19, THOSE STATE FUNDS.

WHAT'S IN FRONT OF YOU IS THE CORRECTED AMOUNTS THAT YOU HAVE SEEN THE LAST COUPLE OF MEETINGS FOR THOSE STATE CONTRIBUTIONS, THE INFORMATION THAT WENT OUT IN THE PACKET THAT'S ON PAGE 223 AND 321 HAS PRIOR YEAR INFORMATION IN THOSE LINES, WHICH LOOKS LIKE WE HAD A SHORTFALL OF $444,000, WHICH IS NOT THE CASE.

ALL RIGHT. AND THEN GOING FORWARD, I'LL JUST VERY QUICKLY RUN THROUGH THE SAME INFORMATION THAT WE'VE BEEN TALKING ABOUT AND GIVE YOU THE UPDATE ON WHAT IT IS THAT WE WILL BE ASKING YOU TO CONSIDER THIS EVENING.

SO FOR NEXT FISCAL YEAR, WE ARE LOOKING AT A BUDGET OF $11,510,063.

BASED ON OUR CONVERSATION AT THE LAST MEETING, THE ONLY CHANGES TO REVENUES ARE THE TOWN SUBSIDY AMOUNT IS GOING UP.

IT HAD BEEN A PLACEHOLDER NUMBER AT $1.25 MILLION AFTER WE INCORPORATED THE SLAS THAT WERE DISCUSSED, THIS BECOMES A PLUG NUMBER, AND IT'S ACTUALLY GOING UP ABOUT $30,000 OVER THE PRIOR YEAR TO $101,496,000 AND ALMOST $500.

BUT ON THE REVENUES, THAT IS THE ONLY NUMBER THAT HAS CHANGED FROM WHAT'S BEEN PRESENTED PREVIOUSLY.

WE GOT A REQUEST TO SHOW MORE OF A WALK FORWARD, LOOK AT THINGS.

SO BREAKING IT DOWN BY THOSE MAJOR CATEGORIES, YOU CAN JUST SEE WHICH ONES WENT UP AND WHICH ONES WENT DOWN.

THIS IS THE SAME INFORMATION THAT SAYS PREVIOUS YEAR WE ADOPTED A BUDGET OF $11.1 MILLION.

WE ARE CURRENTLY CONSIDERING A BUDGET OF $11.5 MILLION FOR FISCAL YEAR 25.

WHENEVER WE LOOK AT THE EXPENDITURES BY OBJECT, THE AMOUNTS HERE HAVE ALL CHANGED EVER SO SLIGHTLY.

THAT IS DUE TO THOSE SLAS.

SO RECALL THAT WE WENT AHEAD AND FOLDED IN 1.75 FTES FOR THE DIRECTOR OF INNOVATION AND DEVELOPMENT, AND THEN A SPLIT FUNDED BUILDING TECHNICIAN POSITION. ADDITIONALLY, WITHIN THE CONTRACTED SERVICES, SUPPLIES AND MATERIALS AND OTHER OPERATING COSTS, THERE WERE SLIGHT TWEAKS TO THOSE BASED ON THOSE SLAS, MOSTLY THE IB CURRICULUM ITEMS THAT HAD BEEN PRESENTED.

I DON'T KNOW IF IT'S THE APPROPRIATE TIME, BUT I THINK WE COVERED EVERYTHING ON THE SLAS LAST MEETING EXCEPT FOR THE DIRECTOR OF INNOVATION DEVELOPMENT IS DR.

RITCHIE OR CAN SOMEONE JUST MAYBE SPEAK TO THAT FOR A FEW MINUTES? I'LL LET DR. RITCHIE. YES.

SO WE CAN SPEAK TO THAT.

THERE WERE SEVERAL THINGS THAT CAME OUT DURING THE INTERVIEW PROCESS ABOUT COHERENCY AND COHESIVENESS ACROSS THE DIFFERENT DIVISIONS AT THE SCHOOL.

THERE WERE SOME OTHER CONCERNS THAT WE FEEL LIKE COULD BE ADDRESSED IF WE HAD A TARGETED APPROACH TO THAT.

AND IT'S MORE ON THE GROUND TYPE STUFF VERSUS VISIONARY TYPE STUFF, WHICH WOULD FREE MY ROLE UP TO KIND OF WORK

[01:20:02]

SO THAT IS SOMETHING THAT WE ARE STILL DISCUSSING, FLESHING OUT.

WE HAD SOME IDEAS ACTUALLY, TODAY THAT KIND OF CAME TO LIGHT THAT MAY MAKE THIS A LITTLE BIT EASIER, BUT IT'S IT'S DEFINITELY SOMETHING THAT WE'RE STILL DISCUSSING.

YEAH. AND AND DAVID, I THINK I BROUGHT THIS UP LAST MEETING THAT THERE'S THIS POSITION COMING UP.

I'M FULLY SUPPORTIVE.

I WANT DR.

RITCHIE TO HAVE EVERY OPPORTUNITY TO COME IN AND GET WHAT SHE NEEDS TO GET DONE.

THE OTHER THING I WANT TO REMIND AND I JUST THE WAY THINGS WORK, WE HAVE TWO SUBDIVISIONS COMING IN AND THE WAY THE FUNDS FLOW.

EACH ONE OF THOSE SUBDIVISIONS PAYS INTO THE SCHOOL FUND.

AND WE LOOK AT THOSE FUNDS.

WE DO HAVE MONEY COMING IN FROM THESE SUBDIVISIONS, JUST THE TWO THAT WE'VE APPROVED SINCE I'VE BEEN ELECTED.

SO I FEEL GOOD FINANCIALLY ABOUT THE WHERE THE SCHOOL IS.

I DO WANT TO MENTION ON THAT NOTE, THOSE DEVELOPMENT FEES THAT COME INTO THE TOWN FOR WESTLAKE ACADEMY RESIDE IN A SPECIAL REVENUE FUND ON THE TOWN BUDGET FOR MORE CAPITAL ITEMS. DAVID, YOU PROBABLY KNOW THAT, BUT I WANT TO MAKE SURE THAT'S JUST REALLY TRANSPARENT GOING FORWARD.

IT'S ALL THIS DEVELOPMENT IS STARTING TO HAPPEN THAT WE DO HAVE WE DO HAVE WE DO HAVE FUNDS COMING IN SPECIFICALLY FOR THE SCHOOL.

YES, SIR. YEAH, NO THAT'S FINE.

I KNOW AS I SAID, I JUST WANT TO MAKE SURE WE KIND OF UNDERSTOOD THE, THE POSITION AND OBVIOUSLY IT'S, YOU KNOW, SOMETHING YOU'VE BEEN THINKING THROUGH.

SO I'M NOT QUESTIONING THE VALIDITY.

IT'S JUST MAKING SURE THAT, YOU KNOW, AS THINGS COME UP, THINGS YOU NEED, THAT YOU JUST LET COUNCIL KNOW SO THEY CAN BE SUPPORTIVE AND HELP YOU WHEREVER THEY CAN.

YOU KNOW, ONE OF THE THINGS THAT, YOU KNOW, GOT DROPPED FROM THE BUDGET OR MAYBE JUST DEFERRED IS, YOU KNOW, FOR EXAMPLE, A FULL TIME SPECIAL, SPECIAL EDUCATION POSITION. IS THAT SOMETHING YOU MAY REVISIT DURING THE YEAR? IS IT JUST TO GIVE MORE TIME ASSESS THE NEEDS OF? SO MY UNDERSTANDING AND WE MAY BE WE MAY NOT BE TALKING ABOUT THE SAME POSITION.

MY UNDERSTANDING IS THAT POSITION IS IN THE WORKS RIGHT NOW.

THE COORDINATOR, THE SPECIAL ED COORDINATOR POSITION.

IS THAT THE ONE WE'RE REFERRING TO? SO THERE WAS A SPECIAL EDUCATION POSITION THAT WAS ADDED IN THE CURRENT YEAR BUDGET.

AND THEN THERE WAS AN ADDITION ASKED FOR FOR THE NEXT FISCAL YEAR BUDGET.

WE PAUSED THE ONE FOR THE NEXT FISCAL YEAR RIGHT NOW, PENDING A REVIEW AND ENROLLMENT INFORMATION.

BUT THE COORDINATOR POSITION, WHICH WAS THE STIPEND POSITION FOR THE CURRENT EMPLOYEE, THAT IS LIKE THAT'S THAT'S IN PLACE. IS THAT CORRECT? SO WE ALREADY HAVE AN EMPLOYEE THAT DOES HAVE THE SPECIAL EDUCATION COORDINATOR STIPEND, AND THE STIPEND IS ON THE COMPENSATION SCHEDULE THAT WILL BE VOTED ON TONIGHT AS WELL. DOES THAT HELP? YEAH. NO, NO, IT DEFINITELY HELPS.

LIKE I SAID, I'M NOT. TRUST ME, I'M NOT QUESTIONING.

NO, I APPRECIATE THE QUESTION.

I JUST WANT TO MAKE SURE YOU'RE.

I GUESS MY POINT IS THIS.

IF IF YOU IF ONCE YOU GET SETTLED AND YOU DO FEEL THERE IS A NEED FOR I DON'T KNOW WHO PUT FORWARD THE REQUEST FOR THIS ROLE, I ASSUME SOME STAFF MEMBERS SAID, HEY, THIS WOULD BE SOMETHING WE THINK WE COULD USE.

WE JUST WANT YOU TO KNOW YOU CAN ALWAYS BRING THIS BACK.

AND IF THERE IS ADDITIONAL POSITIONS YOU KNOW, DON'T EVER FEEL LIKE THE BUDGET IS SET IN STONE AND IT CANNOT BE AMENDED.

I KNOW I SAID THIS LAST TIME, I'LL JUST SAY ONE MORE TIME.

LAST YEAR WE WE DID APPROVE SIX PARAPROFESSIONALS.

I DON'T KNOW IF THIS WAS BROUGHT TO YOUR ATTENTION.

ONLY FIVE WERE ACTUALLY PLACED.

THERE IS ONE THAT IS IN THE BUDGET BUT JUST NEVER GOT FULFILLED.

I JUST WANTED YOU TO BE AWARE OF IT.

SO THANK YOU. I THINK WE'RE WORKING ON FILLING THAT.

WE'VE ACTUALLY WE'VE GOT SOME RESUMES IN AND CAROLYN'S GOING TO BE SORTING THROUGH THOSE.

AND WE HAVE A REQUEST TO MOVE A, AN ALGEBRA POSITION THAT'S A 0.5 TO 1.0.

AND WE'RE WORKING ON THAT TOO.

THERE'S STILL SOME THINGS DURING THAT AMENDMENT PROCESS THAT WE EXPECT WE'LL GO THROUGH.

ABSOLUTELY. WELL SAID DAVID.

AND I COULDN'T AGREE MORE. THAT'S EXACTLY WHAT I WANT YOU TO DO, IS LOOK AT [INAUDIBLE] AND JUST COME BACK AND LET US KNOW.

THANK YOU. I APPRECIATE THAT A LOT.

THANK YOU. ALL RIGHT.

SORRY. NO. YOU'RE GOOD.

THIS IS JUST A DIFFERENT VIEW OF THAT SAME INFORMATION THAT WE JUST VERY QUICKLY WENT OVER.

WE ARE SAYING PRIOR YEAR WAS A $1.1 BUDGET THAT WAS ADOPTED THROUGH THOSE DIFFERENT CATEGORIES.

WE'RE NOW ASKING FOR APPROVAL OF $11.5 MILLION NEXT YEAR.

OKAY. AND WITH THAT, I'LL LET YOU I'LL OPEN THE PUBLIC HEARING.

ANY QUESTIONS FOR CAYCE BEFORE I OPEN THE PUBLIC HEARING? I'D LIKE TO OPEN UP PUBLIC HEARING TO RECEIVE INPUT REGARDING THE WESTLAKE ACADEMY FISCAL YEAR 2024-25 SCHOOL BUDGET.

ANYONE WISH TO SPEAK? I WILL CLOSE THE PUBLIC MEETING.

[01:25:01]

[K.1. WA RES 24-18 Consider and act to approve Resolution WA 24-18 adopting the Proposed Budget for Fiscal Year Ending June 30, 2025, including Committed and Assigned Fund Balances (Cayce Lay Lamas, Finance Director) ]

DO WE HAVE ANY MORE QUESTIONS ON THE $11.5 MILLION? IT SEEMS TERRIBLY INEFFICIENT, BUT I THINK WE CAN THANK THE TEXAS STATE LEGISLATURE.

I I'M LEARNING, I'M LEARNING.

ANY QUESTIONS ON THE BUDGET? CAN I GET A MOTION TO APPROVE AGENDA ITEM K.

1? YEAH, I'LL MAKE A MOTION AND I'LL SECOND.

ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

THANK YOU. K.2 CONSIDER AND ACT TO APPROVE WA RESOLUTION 24-19 AND THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY APPROVING THE AMENDED OPERATING BUDGET FOR FISCAL YEAR

[K.2. WA RES 24-19 Consider and act to approve WA Resolution 24-19 of the Board of Trustees of Westlake Academy approving the Amended Operating Budget for Fiscal Year Ending June 30, 2024 (Cayce Lay Lamas, Finance Director) ]

CAYCE. AND SO THIS IS THE FINAL BUDGET AMENDMENT FOR THE CURRENT FISCAL YEAR.

HISTORICALLY, WHAT WE HAVE DONE IS ONCE WE ADOPT A BUDGET, WE WAIT UNTIL WE GET INTO IT FOR A FEW MONTHS.

WE START EVALUATING THOSE DIFFERENT NEEDS.

THEN WE COME BACK AT THE END OF THE YEAR WITH WHAT WE CONSIDER A FORMAL AMENDMENT, WHERE WE ARE LEGALLY CHANGING THE BUDGETARY LINES THAT WERE ADOPTED IN LINE WITH TEAS REQUIREMENTS, TO BE WITHIN 10% OF THE ACTUAL SPEND.

SO THIS IS VERY ADMINISTRATIVE IN NATURE, BUT NOT EVERYBODY IS PARTICIPATED IN THIS.

WHAT HAPPENS IF WE'RE OVER 10%? IT AFFECTS OUR FIRST RATING.

WE GET DINGED. SO THEY HOLD US ACCOUNTABLE TO BE GOOD AT BUDGETING.

YES, BECAUSE THEY DON'T WANT US TO TIE UP RESOURCES IF WE DON'T NEED THEM.

OKAY. ON THE FLIP SIDE, THEY ALSO DON'T WANT US TO BLOW PAST OUR RESOURCES THAT WE DON'T HAVE.

AND SO WHAT YOU'LL SEE IN YOUR PACKET IS THE AMENDED BUDGET.

IF YOU'VE GOT YOUR SAME LITTLE PRINTOUT IN FRONT OF YOU, IT'S GOING TO BE THAT YELLOW COLUMN IN THE MIDDLE.

AND, AND I THAT'S SYNONYMOUS FOR ACTUAL FOR THE MOST PART? IT WILL BE VERY CLOSE.

WE STILL HAVE A COUPLE OF WEEKS TO GO AND SOME CLEANUP.

BUT BUT MY VERNACULAR ACTUALLY WHAT HAPPENED.

OKAY. YES, SIR.

ANY QUESTIONS? CAN I GET A MOTION TO APPROVE K.2? YEAH. I'LL MAKE A MOTION.

CAN I GET A SECOND? I'LL SECOND.

THANK YOU. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? THANK YOU. MOTION CARRIES.

K.3, CONSIDER APPROVING WESTLAKE WA RESOLUTION 24-21, ADOPTING THE EMPLOYEE COMPENSATION PLAN FOR THE 2024

[K.3. WA RES 24-21 Consider approving WA Resolution 24-21 adopting the Employee Compensation Plan for the 2024-2025 Fiscal Year; and take appropriate action (Sandy Garza, Human Resources Director)]

HI, SANDY. GOOD EVENING.

THAT'S QUICK. YES.

MAYOR, BOARD THE SALARY SCHEDULE THAT WAS PRESENTED THIS EVENING REMAINS UNCHANGED FROM THE 23-24 SALARY SCHEDULE THAT WE HAVE IN PLACE RIGHT NOW.

SO BASED ON THE PRESENTATION, THE REVIEW AND THE REQUIRED PUBLIC HEARING STAFF RECOMMENDS THE APPROVAL OF THE SCHEDULE ALONG WITH THIS RESOLUTION.

ANY QUESTIONS? WE'RE CRUISING TONIGHT.

OKAY. CAN I GET A MOTION TO APPROVE K.3? I'LL MAKE A MOTION. THANK YOU DAVID.

SECOND. SECOND AND A THANK YOU.

ALL IN FAVOR? AYE.

ANY OPPOSED? MOTION CARRIES. THANK YOU SANDY.

K.4, CONSIDER AN ACT TO ADOPT ORDINANCE 999 APPOINTING ALAN WAYLAND AS ALTERNATE JUDGE FOR THE TOWN OF WESTLAKE MUNICIPAL COURT.

[K.4. 24-178 Consider and act to adopt Ordinance 999 appointing Alan Wayland as Alternate Judge to the Town of Westlake Municipal Court (Martha Solis, Court Administrator)]

HE'S RETIRED AND MOVED OUT OF TOWN.

OUR CURRENT JUDGE HAS SUGGESTED THIS GENTLEMAN TO REPLACE HIM.

AND HE'S GOT AN EXCELLENT RECORD.

BACKGROUND. YES, SIR.

DID I READ THAT STAN HE WORKED WITH YOU AT ONE POINT.

INTERESTING. COOL. OH, EXCELLENT.

CAN I GET A MOTION TO PASS PASS AGENDA ITEM K.4? I'LL MAKE A MOTION. SORRY, SOMEONE ELSE CAN.

CAN I GET A SECOND? SECOND. WE'RE ALL TIRED.

ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

THANK YOU. OKAY. THIS ONE WILL WILL BE GOOD DISCUSSION.

K.5 DISCUSS AN ACT TO APPROVE A STRATEGIC PLAN, SCOPE OF SERVICES AND AUTHORIZE THE TOWN MANAGER EXECUTE REQUIRED DOCUMENTATION TO BEGIN SCHEDULING STRATEGIC PLANNING

[K.5. 24-196 Discuss and act to approve a Strategic Plan Scope of Services and authorize the Town Manager execute required documentation and begin scheduling strategic planning sessions as necessary with the chosen vendor. (Town Manager Wade Carroll) ]

MR. CARROLL, MAYOR AND COUNCIL.

THANK YOU. THIS IS A GREAT DISCUSSION.

THAT JUST KIND OF BUILDS UPON WHAT WE TALKED ABOUT WITH THE FIRE CHIEF.

RIGHT. THE NEED FOR US TO BE ABLE TO LOOK AT OUR BUILD OUT STRATEGICALLY TO UNDERSTAND WHERE WE WANT THE CITY OR THE TOWN OF

[01:30:06]

A VISION FOR THIS THING IN 10 TO 20 YEARS IS ULTIMATELY IMPORTANT FOR US TO BE ABLE TO PUT TOGETHER WORK PLANS ON AN ANNUAL BASIS THAT PUSHES US TOWARDS THOSE VISION AND PUSHES IT TOWARDS THAT STRATEGIC MAKING POSSIBLE THE STRATEGIC PLAN THAT THE COUNCIL WOULD LIKE TO HAVE IN PLACE.

THE PLANS THAT THAT YOU SAW IN YOUR PACKET ARE A LITTLE DIFFERENT IN SCOPE, BUT ALL INCLUDE STRATEGIC PLANNING FOR BOTH THE ACADEMY AND THE TOWN.

SO I WANT TO BE VERY CLEAR ABOUT THAT, THAT WE CAN'T BECAUSE WE'RE TIED SO CLOSELY TOGETHER.

WE'RE IT REALLY MAKES NO SENSE FOR US TO DO A LOT OF STRATEGIC PLANNING ON THE, ON THE ACADEMY WITH NO WAY TO FUND IT THROUGH THE TOWN AND THEN THE SAME ASPECT ON THE TOWN. WE COULD DO THIS IN A, IN A BOX AND AND NOT COUNT WHAT THE ACADEMY NEEDS FROM US TO BE SUCCESSFUL.

AND THAT'S NOT GOING TO BE SUCCESSFUL FOR EITHER ONE OF US EITHER.

SO IT'S GOING TO BE OF THE UTMOST IMPORTANCE FOR US TO BE ABLE TO REALLY UNDERSTAND WHERE WE SIT TODAY, HEAR FROM OUR CONSTITUENTS AND OUR STAKEHOLDERS, AND THEN AS A GROUP, WORK THROUGH A PROCESS TO ENSURE THAT WE MAKE WESTLAKE EVERYTHING THAT IT POSSIBLY CAN BE.

AND UNDERSTAND REALLY THE FISCAL RESPONSIBILITY THAT WE HAVE AND THE FISCAL SUSTAINABILITY MODELING THAT WE'RE GOING TO NEED TO ENSURE THAT THIS, THAT WHATEVER STRATEGIC STEPS WE WANT TO MAKE, WE CAN ACTUALLY AFFORD TO MAKE THOSE THINGS.

SO IF YOU LOOK AT THE THREE DIFFERENT SCOPES OF SERVICES THAT WE HAVE, THERE'S THE ONE THAT I AM SUGGESTING, ALTHOUGH IT IS THE MOST EXPENSIVE, IT ALSO IS THE MOST ROBUST.

IT INCLUDES STRATEGIC PLANNING FOR BOTH THE TOWN AND THE ACADEMY.

IT INCLUDES FISCAL SUSTAINABILITY PLANNING FOR THE TOWN AND THE ACADEMY.

AND IT INCLUDES OUR FIRST STEP IN AND AND TAKING A BITE AT FIXING OUR COMP PLAN AS WELL.

SO THERE'S A DEVELOPMENT PLAN INCLUDED IN THAT AS WELL.

SO OBVIOUSLY YOU GET A VISION FOR FOR WHAT WE WANT THE TOWN TO BE.

YOU PUT A STRATEGIC PLAN IN PLACE TO, TO START IT IN THAT MOTION.

IF YOU CAN'T AFFORD IT, IT DOESN'T MATTER.

RIGHT? YOU HAVE TO GO BACK AND READJUST THAT PLAN.

SO THIS WILL HELP US UNDERSTAND WHAT WE CAN AND CAN'T AFFORD, AND THEN EVEN TAKE A NEXT STEP THROUGH THE DEVELOPMENT PROCESS AND MAKE US HELP US UNDERSTAND WHAT TYPES OF BUSINESSES, HOW MUCH VALUE DO WE NEED TO BRING IN, BOTH IN AD VALOREM TAX AND IN SALES TAX IN ORDER TO MAKE THESE THINGS HAPPEN? WHAT DO YOU EXPECT TO GET OUT TODAY? DO YOU WANT DIRECTION ON THIS? ARE WE TRYING TO APPROVE IT? I MEAN, I WOULD LIKE TO HAVE JUST.

I WANT TO MAKE SURE I CLEARLY UNDERSTAND IF WE IF THE COUNCIL VOTES TO SPEND $229,000, WHATEVER, THAT WE CLEARLY UNDERSTAND WHAT WE'RE GETTING OUT OF THAT AND THE TIME FRAME, I DIDN'T WHEN I READ THROUGH IT, I DIDN'T SEE A TIME FRAME UNLESS I MISSED IT.

YES, SIR. SO THE TIME FRAME OBVIOUSLY TO TO GET THROUGH ALL OF THAT IS A LENGTHY PROCESS.

RIGHT. SO I DOUBT SERIOUSLY THAT WE'LL BE ABLE TO COMPLETE THIS IN A 3 TO 6 MONTH TIME FRAME.

BUT WE WILL BE ABLE TO GET THROUGH THE STRATEGIC PLANNING PIECE EARLY.

AND THAT'S WHAT I'VE TALKED TO ALL THREE OF THESE GROUPS AND SAID OF THE UTMOST IMPORTANCE IS US UNDERSTANDING THE OUR DIRECTION, AND THEN WE CAN START BUILDING WORK PLANS ON THAT AND UNDERSTANDING OF 1 OR 2 YEAR BUDGET FOR THAT.

AND THEN THE FISCAL RESPONSIBILITY IS NEXT, OR THAT FISCAL PLAN IS NEXT WITH THE COMP PLAN BEING THE FINAL PIECE, IT'LL TAKE ABOUT A YEAR TO COMPLETE THE ENTIRE THING.

ONCE YOU START LOOKING AT STAKEHOLDER FEEDBACK AND THOSE KIND OF ASPECTS, TAKE A COUPLE OF MONTHS TO GET ALL THAT INFORMATION, AND WE'RE GOING TO BE ABLE TO HELP THAT PROCESS WITH THE SURVEY THAT WE'RE GOING TO BE PUTTING OUT AS WELL.

ON TOP OF THEM TALKING TO HELPING US RATHER TALK TO THESE PEOPLE.

ANY THOUGHTS, COMMENTS OR.

YEAH GLOBALLY.

I MEAN, I THINK THE PROSPECT OF DOING SOMETHING LIKE THIS IS QUITE EXCITING.

I THINK IT KIND OF MARRIES TOGETHER ADDRESSING SOME OF THESE ISSUES WE'VE HEARD ABOUT TONIGHT WITH SOME SORT OF SUSTAINABILITY PLAN.

I THINK MY ONLY QUESTIONS ON THIS, YOU KNOW, BAKER TILLY OR WHOMEVER YOU GO WITH, I KNOW THAT'S ONE YOU WERE RECOMMENDING.

I MEAN, THESE ARE FINE FIRMS, WE'VE WORKED WITH THEM IN THE PRIVATE SECTOR.

THEY'RE VERY IMPRESSIVE.

BUT I ALSO KNOW THAT SOMETIMES THAT UNTIL YOU SIT DOWN AND WORK THROUGH THE DETAILS, SOMETIMES WHAT YOU GET IS NOT ALWAYS WHAT YOU THINK YOU'RE GOING TO GET.

AND THERE'S A LOT OF BUZZWORDS THAT GETS USED.

AND I THINK YOUR MAYOR JUST MAKING THIS POINT, IT WASN'T SO CLEAR CERTAIN ASPECTS OF THIS, IT LOOKS HOLISTICALLY GREAT, BUT IT'S THE DETAIL THAT'S REALLY GOING TO MATTER.

AND IF WE CAN GET A GRANULAR INPUT TO THE FIRE STATION YOU KNOW, VARIOUS SCHOOL ISSUES.

I KNOW ONCE WE GET INTO IT, THERE'S BE VERY SPECIFIC THINGS WE WANT TO SEE.

YOU MENTIONED COMP PLAN.

I DON'T KNOW IF YOU MEANT LIKE SALARY, COMPETITIVE SALARY ANALYSIS.

NO, SIR. IT'S IT'S DEVELOPMENT.

RIGHT. OKAY. SO BUT THINGS LIKE THIS WHERE WE'RE LOOKING AT THE GLOBAL SUSTAINABILITY, I THINK THAT'S WHERE IT'S GOING TO BE REALLY IMPORTANT TO MAKE SURE WE'RE ALL ON THE SAME PAGE TOGETHER AS TO WHAT THIS IS.

[01:35:01]

IS THERE A WAY TO HAVE THAT FIRST PIECE BEFORE FULLY COMMITTING? ABSOLUTELY, YES. IF THAT'S THE DIRECTION.

IF YOU GUYS FEEL LIKE THAT'S THE DIRECTION WE'D LIKE TO GO, I'D LIKE TO INVITE BAKER TILLY HERE AT OUR NEXT MEETING TO HAVE A WORK SESSION PRIOR TO THE COUNCIL MEETING.

YEAH. AND, DAVID, I'VE DONE WORK WITH THEM.

I CAN'T REMEMBER WHY, BUT OVER THE YEARS AND THEY WERE THEY'RE AN OUTSTANDING FIRM AND I AND I GUESS I JUST ASKED ALL OF COUNCIL IT'S KIND OF LIKE THE FIRE STATION, TO BE QUITE HONEST. I THINK WE'VE I'M NOT BEING CRITICAL, BUT WE'VE JUST KICKED A LOT OF THIS STUFF DOWN THE ROAD, RIGHT ON THE SCHOOL, ON THE TOWN.

HOW ARE WE GOING TO SUSTAIN? WE'VE BEEN LIVING OFF PERMIT FEES, QUITE SUCCESSFULLY I MIGHT ADD.

WE KNOW WE HAVE A DEVELOPMENT BEHIND WE GOT TO GET SALES TAX COMING IN, AND WE'RE CAYCE E VERYTHING WE GET BUILT IN, IT'S JUST DOLLARS TO BE LIKE, WE KNOW SOMETHING'S COMING IN.

IT'S $300,000 A YEAR SALES TAX.

I'M KEEPING THAT TALLY WE TALKED ABOUT IN OUR EXECUTIVE MEETING.

WE TALKED ABOUT WE HAVE THESE SUBDIVISIONS COMING IN THAT'S GOING RIGHT TO THE SCHOOL FUND.

I WANT US ALL TO UNDERSTAND THAT.

BUT I DO WANT WHAT I DON'T WANT TO DO IS SITTING HERE A YEAR FROM NOW AND WE DON'T HAVE A DOCUMENT THAT WE GO, THIS IS WHAT WE'RE GOING TO BE WHEN WE GROW UP.

THIS IS WHAT THE SCHOOL IS GOING TO BE WHEN IT GROWS UP.

YOU KNOW, THIS IS WHAT THE TOWN'S GOING TO BE.

THIS IS HOW WE'RE GOING TO SUSTAIN OURSELVES FINANCIALLY AND THIS IS WHAT WE WANT TO LOOK LIKE.

SO I JUST YOU'RE RIGHT, IT LOOKS SIMPLE ON THE PRESENTATION, BUT I DON'T.

WE'VE BOTH PROBABLY BEEN BURNED BY THAT AT THE END OF THE DAY.

SO HOWEVER WE DO THAT AND WHATEVER YOU GUYS THINK IS I THINK WE'VE ALL WE ALL RAN FOR THIS TO GET THIS STRATEGIC PLAN IN PLACE, IT'S WELL OVERDUE.

WHAT ARE THE BEST NEXT STEPS? AND JUST TO CHIME IN ON THAT, I REALLY WANT TO UNDERSCORE THE ECONOMIC SUSTAINABILITY.

AND THE STRATEGIC PLAN ECONOMICALLY IS HUGE TO ME BECAUSE OVER THE LAST SEVERAL YEARS, I FEEL LIKE THAT'S THE ONE PIECE WE HAVE NOT NAILED DOWN.

IT DOESN'T HAVE TO BE PERFECTLY GRANULAR, BUT WE HAVE TO HAVE AN INFRASTRUCTURE OF WHAT WE THINK IS GOING TO HAPPEN FORECASTING WISE AND HOW WE'RE GOING TO PAY FOR EVERYTHING.

AND THEN AS THINGS EVOLVE YEAR TO YEAR, WE CAN KIND OF LADDER UP TO THAT STRATEGY AND FILL IN THE DETAILS OR EVOLVE IF NEED TO.

THAT'S WHAT WE NEED, I THINK.

AND SO WHEN WE GO INTO THIS MEETING WITH PERHAPS BAKER TILLY I THINK JUST HAVING THEY THEM HAVE THAT SAME EXPECTATION WE HAVE IS HUGE BECAUSE IF THEY WERE TO GO OUT AND TALK TO ALL OF OUR STAKEHOLDERS AND SUCH, THEIR PRIORITIES IN THEIR IMMEDIATE MINDS MAY NOT BE EXACTLY THE SAME AS OURS.

AND I THINK THE NUMBER ONE THING WE HAVE TO COME AWAY WITH IS THAT ECONOMIC STRATEGY AND PLAN, SO THAT WE KNOW THAT WE'RE IN A GOOD PLACE TO SUPPORT NOT JUST THE RESIDENTS, BUT ALSO OUR SCHOOL IN THE NEXT 10 TO 20 YEARS, WHERE OUR FLEXIBILITY IS, WHERE OUR OPTIONS ARE, WHERE WE CAN EXPAND OR CONTRACT LATER ON IF WE NEED TO.

THOSE ARE THE KIND OF COMPASS AND ROADMAP UNDERSTANDING I HOPE WE'LL COME AWAY WITH AFTER THIS WORKSHOP.

EVERYTHING ELSE IS GRAVY ON TOP, IN MY OPINION.

WELL SAID. AND WHAT I'M HEARING FROM COUNCIL IS THAT WE WANT THEM HERE.

RIGHT. SO. SO WHY DON'T WE INVITE BAKER TILLY HERE TO OUR NEXT MEETING.

WE CAN TALK THROUGH EXACTLY WHAT THAT SCOPE OF SERVICE WILL LOOK LIKE AND WHAT THE DELIVERABLES WILL BE, AND THEN WE CAN POSSIBLY PULL THE TRIGGER DURING THAT MEETING AND GET THINGS STARTED. AND ONE OTHER THING I WAS THINKING ABOUT WAS THE BAKER TILLY.

I MEAN, INITIALLY WHEN I WAS LOOKING AT THE BID, I THOUGHT, WOW, THAT'S HUGE.

BUT THEY ARE BOTH SCHOOL IN TOWN FOR STRATEGIC PLANNING AND DEVELOPMENT PLANNING, SO THAT'S UNDERSTANDABLE.

THEY DID RESERVE A FULL DAY WORKSHOP FOR THE TOWN SIDE AND ANOTHER FULL DAY FOR THE SCHOOL SIDE.

THAT MAY BE REASONABLE, BUT I WANTED TO JUST THROW IT OUT THERE THAT MAYBE WE COULD DO A HALF DAY FOR THE TOWN AND THEN A HALF DAY FOR THE SCHOOL, AS WE'VE WE'VE ALL BEEN DISCUSSING THESE ISSUES FOR QUITE A WHILE NOW.

SO IF THAT'S SOMETHING THAT THE COUNCIL WANTS TO CONSIDER, WE MIGHT BE ABLE TO BRING THAT TO TO BAKER TILLY.

I'M WIDE OPEN. WADE, ONE THING I'D ASK, COULD THEY GIVE US A COPY? IT MIGHT HAVE TO BE REDACTED, BUT I'D LOVE TO SEE A PRODUCT THAT THEY'VE DONE FOR A TOWN AND SCHOOL.

AND IT'S JUST I DON'T KNOW WHAT I DON'T KNOW, RIGHT? I MEAN, I HAVE IN MY MIND WHAT I WANT TO SEE, BUT IF THEY WANT, I BET I CAN GET ONE FROM A NEIGHBORING.

OKAY, THAT'S EVEN BETTER.

BUT BUT LET GIVE US A BASELINE RIGHT OF WHAT? AND THEN THEY THEY LAID OUT REFERENCES FOR US AS WELL.

I THINK THEY PUT SEVEN REFERENCES DOWN.

HAVE WE FOLLOWED UP CAN WE JUST GET SOME FEEDBACK FROM OTHER TOWNS THAT WORKED WITH THEM? YES, BECAUSE WE IF WE LEARN FROM SOME OF THEIR THEORETICAL MISTAKES, THEN WE CAN.

YEAH. YEAH, THAT'D BE GREAT.

AND THE AND THE ONE THING I JUST WANT TO SAY TO COUNCIL AS WELL, AND I THINK I'VE SAID THIS A COUPLE OF TIMES, I DO EXPECT YOU ALL TO GET OUT IN THE COMMUNITY AS MUCH AS YOUR SCHEDULE ALLOWS.

GO TO THE CHAMBER IN THE METRO PORT CHAMBER OF COMMERCE, YOU KNOW, THE MAYOR'S MEETINGS, ALL THIS STUFF THEY HAVE TO GO MEET.

I MEAN, I HAVE A I ACTUALLY HAVE A REALLY GOOD RELATIONSHIP WITH THE TROPHY CLUB MAYOR AND THE ROANOKE MAYOR.

I'M GOING TO MEET WITH THE NEW SOUTHLAKE MAYOR.

BUT JUST ALL THOSE RELATIONSHIPS WE CAN GET TO LEVERAGE INFORMATION.

[01:40:03]

SO WHAT IS THE MOTION HERE? WADE, WHAT DO YOU WANT DONE HERE? TO JUST. YOU GIVE ME DIRECTION.

THAT'S ALL I NEED. OKAY.

AND YOU GOT THAT? YES, SIR.

PERFECT. OKAY.

THANK YOU ALL VERY MUCH. THAT'S GOOD.

THAT'S AND I'M VERY EXCITED ABOUT GETTING TO THIS AT THIS POINT.

AGENDA ITEM K.6 CONSIDER AN ACT TO APPROVE A DATE AND TIME.

[K.6. 24-195 Consider and act to approve a date and time for Town Council Governance Training and TEA Mandated Training (Wade Carroll, Town Manager) ]

A DATE AND TIME FOR TOWN COUNCIL GOVERNANCE TRAINING AND TEA MANDATED TRAINING, WADE.

I'LL ACTUALLY DIANNA TRYING TO PICK UP THE CALENDAR.

YES, YES. YES.

MAYOR AND COUNCIL, WE HAVE NARROWED THE DATES DOWN EVEN SINCE THIS STAFF REPORT WAS SENT OUT.

AND SO SATURDAY, JULY 13TH, THE ONLY PERSON I NEED TO KNOW IF COUNCIL MEMBER QUINT WOULD BE AVAILABLE ON THAT DATE.

OKAY, SO IS A SATURDAY THE PREFERENCE? THE SATURDAY IS THE ONLY DATE THAT EVERYONE HAS COMMITTED TO BEING THERE ON THAT DATE.

NO PRESSURE. I CHARGE A PREMIUM, BUT I'LL.

AND SO COUNCIL WOULD NEED TO DECIDE IF YOU WANTED TO DO THAT IN THE STARTING EARLY OR IN THE AFTERNOON.

I THINK WE'RE THINKING IT'S GOING TO BE A FOUR HOURS.

IS THAT RIGHT, WADE? YES. THAT'S CORRECT. 8 TO 12.

HOW'S THAT? THAT'S UP TO COUNCIL.

SO WHO WANTS MORNING OR AFTERNOON? I WOULD GO AFTERNOON IF POSSIBLE.

I COULD CARE LESS, I DON'T MIND, WE WILL PROBABLY NEED A MOTION FOR THE DATE AND THE TIME AND PLEASE VOTE.

A MOTION TO HAVE OUR GOVERNANCE TRAINING ON JULY 13TH FROM 10 TO 2.

SO MOVED.

YEAH. IS THAT GOOD? SO MOVED.

GOOD WITH EVERYBODY HERE, SO.

OKAY. YEAH. SO MOVED.

GET A SECOND? SURE, SECOND.

ALL IN FAVOR? AYE.

IT'S APPROVED DIANNA.

THANK YOU.

RECAP WADE RECAP COUNCIL DIRECTION.

[L. STAFF RECAP OF COUNCIL DIRECTION]

FIRST WAS DR.

RITCHIE WILL BE LOOKING INTO BIDDING OUT THE FOOD SERVICE AT THE ACADEMY OVER THE NEXT YEAR AND JUST ENSURING THAT WHAT WE HAVE IS THE BEST OF QUALITY AND PRICE.

AND THEN ALSO, FOR MYSELF, WITH STRATEGIC PLANNING, WE'RE GOING TO TRY TO GET BAKER TILLY HERE AT OUR NEXT MEETING TO DISCUSS SCOPE AND DELIVERABLES AND REPORT ON THE REFERENCES THAT BAKER TILLY HAS PROVIDED US.

PERFECT. THANK YOU WADE.

ANY FUTURE AGENDA ITEMS ABOVE AND BEYOND WHAT WE HAVE?

[M. FUTURE AGENDA ITEMS ]

IT ALSO ATE MY IT ATE THE FUTURE AGENDA REPORT.

SO WHAT YOU HAVE AT YOUR DAIS IS THE IS THE MOST RECENT FUTURE REPORT ON ALL THE ITEMS THAT I'M WORKING ON CURRENTLY FOR A FUTURE AGENDA.

IF YOU HAVE ANY QUESTION ON ANY OF THOSE ITEMS, THEN PLEASE FEEL FREE TO REACH OUT TO ME.

OKAY. ANY OTHER QUESTIONS? ANY ISSUES? YOU GUYS? SORRY THIS WENT A LITTLE LONGER THAN I THOUGHT, BUT I APPRECIATE IT ALL.

MEETING'S ADJOURNED AT 7:03.

THANK YOU EVERYBODY. NEXT MEETING IS JULY 15TH, 4:00.

THANKS, EVERYBODY. THANK YOU ALL.

* This transcript was compiled from uncorrected Closed Captioning.