Jul 15, 2024 Town Council

[A. CALL TO ORDER AND ANNOUNCE QUORUM PRESENT]

[00:00:02]

GOOD EVENING AND WELCOME TO THE WESTLAKE TOWN COUNCIL BOARD OF TRUSTEES MEETING FOR JULY 15TH, 2024.

I CALL THE MEETING TO ORDER.

THE TIME IS 4:00.

WE HAVE A QUORUM PRESENT.

COUNCILMAN QUINT IS ABSENT.

I WOULD LIKE TO START WITH INVOCATION OF BILL EASON, SENIOR PASTOR AT FELLOWSHIP UNITED METHODIST CHURCH AT TROPHY CLUB.

THANK YOU SO MUCH FOR BEING HERE.

THANK YOU FOR INVITING ME.

LET US JOIN TOGETHER IN PRAYER.

ALMIGHTY, MERCIFUL, GRACIOUS AND LOVING GOD, AS WE GATHER NOW IN THIS PLACE WITH IMPORTANT WORK BEFORE US.

HELP US TO REMEMBER THAT YOU CALL US TO RIGHTEOUSNESS AND JUSTICE.

YOU CALL US TO PEACE AND WHOLENESS.

YOU CALL US TO COMPASSION AND MERCY.

YOU CALL US TO SERVICE AND ACTION.

YOU CALL US TO MAKE THIS COMMUNITY AND THIS WORLD A BETTER PLACE.

BLESS NOW ALL WHO GATHER IN THIS PLACE.

BLESS THE TOWN COUNCIL MEETING THAT LIES BEFORE US.

BLESS THOSE WHO LEAD US.

BLESS OUR FIRST RESPONDERS WHO PROTECT AND WATCH OVER US.

TO THOSE WHO LEAD, GRANT PATIENCE OF COOPERATION FOR DISCUSSIONS ENCOUNTERED HERE, GRANT CLARITY OF THOUGHT.

FOR DECISIONS MADE HERE, GRANT THE COURAGE FOR TRUTH.

LET US BE SURROUNDED WITH YOUR GRACE AS WE PRACTICE DISCERNMENT, WISDOM AND VISION.

GIVE EVER BEFORE US THE BROKEN PLACES OF OUR LIVES TOGETHER, PLACES OF DESPAIR AND DISAPPOINTMENT, PLACES OF PAIN AND INJUSTICE, PLACES OF NEGLECT AND ABUSE REMIND US THAT WHAT DIVIDES US PALES IN COMPARISON TO WHAT UNITES US.

REMIND US OF OUR LOVE FOR YOU AND OUR LOVE FOR OUR NEIGHBOR.

HELP US KEEP OUR VISION AND OUR PURPOSE TOWARDS THE COMMON GOOD OF ALL PEOPLE.

A VISION THAT BENEFITS OUR CHILDREN, OUR GRANDCHILDREN, AND FUTURE GENERATIONS.

SET OUR HEARTS TO BEAT IN RHYTHM WITH YOURS AND BLEND US WITH ALL PEOPLE OF GOODWILL, BOTH IN THIS PLACE AND BEYOND.

AS THIS COMMUNITY STANDS AS A BEACON OF HOPE, OF PEACE AND OF JUSTICE.

FOR THIS WE PRAY IN YOUR HOLY AND PRECIOUS NAME.

AMEN. AMEN.

WELL DONE. THANK YOU.

PLEASE RISE AND JOIN ME FOR THE PLEDGE OF ALLEGIANCE.

THANK YOU. WE WILL AGENDA ITEM C1 TOWN OF WESTLAKE, FULL YEAR 24-25 BUDGET.

[C. WORK SESSION]

WE WILL NOW HOLD A WORK SESSION REGARDING THE BUDGET.

CASEY, HOW ARE YOU? EXCELLENT.

THAT IN THE, ARE WE GOOD NOW? IN THE ACADEMY BUDGET.

AND SO, I'M JUST GOING TO WALK OVER REAL QUICKLY.

BASE BUDGET WHERE WE'RE AT TODAY, TALK YOU THROUGH SOME OF THE REQUESTS ON THE TOWN SIDE, COMPENSATION.

AND THEN A QUICK BIT AT THE END ON PROPERTY TAX AND CALENDAR.

SO OVERALL YEAR OVER YEAR BASE BUDGET TO BASE BUDGET, MEANING NONE OF THE ASKS THAT WE'RE ABOUT TO TALK TO ARE INCORPORATED.

WE'RE ACTUALLY LOOKING AT ABOUT A $1.2 MILLION DECREASE IN EXPENDITURES.

MOST OF THAT HAS TO DO WITH THE CONTINUING SHORE UP OF THOSE EXPENDITURES GOING OUT THE DOOR, AND THEN ALSO THE LACK OF CAPITAL ITEMS IN HERE.

WHENEVER WE'RE TALKING ABOUT REVENUES FOR THIS UPCOMING FISCAL YEAR, THERE ARE TWO REVENUE SOURCES.

I WANT TO MAKE SURE THAT WE POINT OUT AND TALK ABOUT OVER THE NEXT COUPLE OF MONTHS.

THE FIRST ONE BEING SALES TAX.

WE'RE LOOKING AT A PRETTY HUGE INCREASE ADOPTED TO PROPOSED YEAR OVER YEAR, THAT IS JUST REFLECTIVE OF WHAT WE'RE SEEING CURRENTLY.

SO, WE'RE ALREADY NINE MONTHS INTO THE FISCAL YEAR, AND WE'RE AT ABOUT $10.5 MILLION IN SALES TAX RECEIPTS WITH STILL A QUARTER LEFT TO GO, OBVIOUSLY EXCEEDING OUR CURRENT YEAR BUDGET, PLANNING TO SHORE THAT UP FOR NEXT YEAR.

AND THE OTHER ITEM ON HERE IS GOING TO BE OUR DEVELOPMENT FEES AND REVENUES.

WHENEVER WE TALKED ABOUT THE BUDGET LAST YEAR, WHAT WE WERE TALKING ABOUT WERE SOME PRETTY SIGNIFICANT ONE-TIME SALE OR PERMIT DOLLARS RELATED TO THE DELOITTE EXPANSION.

SO THAT'S UNDERWAY.

THOSE ARE GOING AWAY.

AND THEN FOR BASE REVENUES, THERE'S JUST SOME MINOR SHIFTING, BUT REALLY THERE'S NOTHING HIGHER OR LOWER OF NOTE.

[00:05:01]

THE TWO FUNDS THAT I DO WANT US TO TALK ABOUT TODAY, SPECIFICALLY BECAUSE WE ARE LOOKING AT DOING REQUESTS BEING FUNDED OUT OF THESE TWO FUNDS, THE FIRST ONE BEING GENERAL FUND.

THIS IS GOING TO BE OUR MAJOR OPERATING FUND.

IT MAKES UP MORE THAN 50% OF OUR TOTAL OPERATING BUDGET.

ON THE TOWN SIDE, IT'S WHERE THE VAST MAJORITY OF PROPERTY TAX REVENUE GOES.

IT'S WHERE THE VAST MAJORITY OF SALES TAX REVENUE GOES, PERMIT FEES.

AND THEN THIS IS ALSO WHERE MOST OF OUR PEOPLE AND OPERATIONS ARE FUNDED.

AND SO, WHAT WE'RE LOOKING AT, JUST AS A STARTING NUMBER, IS ABOUT 2.9, ALMOST $3 MILLION TO THE GOOD AVAILABLE FOR THE SLAS THAT WE'LL TALK ABOUT AND ANY COMPENSATION ADJUSTMENTS.

IT'S A GOOD START. CASEY, COULD YOU GO BACK A COUPLE SLIDES JUST REAL QUICK? I WANT TO TAKE A LOOK AT THE PERMIT REVENUE.

YES, SIR. OKAY, AND HOW MUCH OF THAT IS EXPECTED TO BE DELOITTE SAID FOR THE PERMITTING.

SO, FOR THE CURRENT YEAR, WE BUDGETED AROUND 4.1 MILLION FOR THE DELOITTE EXPANSION.

THANK YOU. YOU'RE WELCOME.

ALL RIGHT, AND THEN SWITCHING OVER TO THE UTILITY FUND.

WE'RE NOT PLANNING ON DOING ANYTHING WITH RATES FOR THE UPCOMING FISCAL YEAR.

AND JUST LOOKING AT BASE BUDGETS ADOPTED YEAR TO PROPOSED FOR NEXT YEAR.

WE'RE LOOKING AT ALMOST $1 MILLION THAT ARE AVAILABLE FOR ANY OF THE SLA ASKS THAT WE'LL TALK ABOUT.

ANY QUESTIONS BEFORE I GET INTO THE DETAILS OF THE ASKS? ALL RIGHT. SO, ON THE TOWN SIDE, WE'RE LOOKING AT ALMOST $1.9 MILLION IN WHAT WE CALL SERVICE LEVEL ADJUSTMENTS.

THESE ARE GOING TO BE THE CAPITAL ITEMS. ANY CHANGING TO STAFF.

AND THEN ON THE ACADEMY SIDE, WE'RE LOOKING AT ABOUT $60,000, IF YOU ALL WILL RECALL, DURING OUR DISCUSSION WITH THE ACADEMY BUDGET, WE WERE GIVING DOCTOR RITCHIE TIME TO GET IN, HAVE A CONVERSATION WITH HER STAFF AND REEVALUATE ANY OF THOSE ASKS THAT WE PUT ON PAUSE.

SO, WHAT WE'D LIKE TO DO TODAY IS GO AHEAD AND RECTIFY A COUPLE OF THINGS, ONE BEING THE ALGEBRA INCREASE, AND THEN ADDING THE TRAVEL TRAINING DOLLARS THAT STAFF HAD ASKED FOR.

WHENEVER IT COMES TO THE TOWN REQUESTS, WE'VE GOT FOUR SPECIFIC REQUESTS THAT WE WANT TO TALK THROUGH, THE FIRST BEING THE FIRE ENGINE REPLACEMENT AND THEN THREE FIREFIGHTERS BEING ADDED ON. WE DO HAVE CHIEF ARD HERE IF YOU ALL HAVE SPECIFIC QUESTIONS ABOUT THOSE.

OKAY. AND THEN ON THE PUBLIC WORKS SIDE, WE'VE GOT TWO PUBLIC WORKS EMPLOYEES AND A VAC TRAILER JUST TO HELP US SHORE UP ON THAT SIDE OF THINGS.

AND THEN WE'VE GOT CHERYL AND KYLE HERE IF YOU HAVE ANY QUESTIONS ON THOSE.

AND WE'RE GOING TO HEAR PRESENTATIONS ON THESE LATER.

RIGHT. YOU WILL HEAR MORE INFORMATION.

YES MA'AM.

WELL. OKAY.

ALL RIGHT. AND THEN SHIFTING OVER TO COMPENSATION CONSIDERATIONS WE TALKED OVER THE SUMMER ABOUT WHERE WE WANT TO BE IN THE MARKET AS FAR AS STAFF COMPENSATION ON BOTH THE TOWN AND THE ACADEMY SIDE.

WE ARE LOOKING AT DOING A ALMOST QUARTER MILLION-DOLLAR ADJUSTMENT, SPECIFICALLY TO GET OUR FIREFIGHTERS IN LINE WITH WHERE THEY NEED TO BE, AND THEN SOME AD HOC ADJUSTMENTS FOR LONG TENURED STAFF TO MAKE SURE THAT IF THEY'VE BEEN HERE A WHILE, WE'RE KEEPING THEM IN THE RANGE THAT THEY NEED TO BE IN TO BE COMPETITIVE.

AND WHENEVER WE MAKE THESE ADJUSTMENTS, JUST SO EVERYBODY'S AWARE, THE ADJUSTMENTS FOR FIRE SPECIFICALLY WILL PUT THEM AT THE MEDIAN IN OUR FIVE TOUCHING SURROUNDING CITIES.

DO YOU HAVE A SLIDE ON THAT? I HAVE PEOPLE CAN SEE JUST THIS HIGH-LEVEL THING, BUT I DO HAVE ADDITIONAL INFORMATION THAT'S INCLUDED IN THE PACKET.

AND WE CAN PUSH THAT OUT AGAIN.

ALL RIGHT. AND THEN FOR TOWN RAISES, JUST TO MAKE SURE THAT WE'RE GOING FORWARD INTO NEXT YEAR, NOT GETTING TOO FAR BEHIND BY NOT DOING ANYTHING LIKE OUR SURROUNDING CITIES, WE'RE PROPOSING A 2% RAISE ACROSS ALL STAFF.

AND THEN WE'RE ALSO ASKING THAT THE COUNCIL APPROVE A SIMILAR RAISE FOR THE ACADEMY.

IT WOULD BE 2% FOR NON-COUNCILORS OR NON-TEACHERS THAT ARE ON STEP PLAN.

FOR EVERYBODY ELSE ON STEP PLAN, IT WOULD BE 2% OF THE MID THE MID OF THEIR RANGE.

PLUS, THEN THEY ALSO GET THEIR STEP.

SO, IT WASHES OUT TO ABOUT 2% OVERALL ACROSS THE BOARD.

DOING THAT WILL ACTUALLY PUT THEM AT THE TOP OF THE RANGE WITHIN OUR SURROUNDING CITIES.

IF YOU'RE INCLUDING OUR HEALTH CONTRIBUTION, IF YOU DON'T, WE'RE ONLY ABOUT $500 BELOW.

AND THAT'S ON ANNUAL SALARY.

ANY QUESTIONS ON THE COMPENSATION ADJUSTMENTS? NO. AND MIKE, I APPRECIATE IT.

I THINK IT WAS LAST COUNCIL MEETING TALKING ABOUT KIND OF TOTAL REWARDS, HOW WE LOOK AT THAT AND KIND OF STARTING TO GET THAT IN OUR DNA.

[00:10:04]

SO, IF WE'RE GOOD WITH EVERYTHING THAT WAS JUST DISCUSSED, WHAT THAT WOULD MEAN FOR THE GENERAL FUND IS WE'D BE INCREASING EXPENDITURES ABOUT 2.2 MILLION.

THAT WOULD STILL ALLOW US TO PUT ABOUT $700,000 BACK INTO FUND BALANCE WITH THE CURRENT REVENUE PROJECTIONS.

AND THEN FOR THE UTILITY SIDE, THAT WOULD INCREASE THE UTILITY FUND EXPENSES BY ABOUT 300,000, WHICH WOULD HAVE US PUTTING ABOUT 600,000 BACK INTO THE RETAINED EARNINGS OF THAT FUND AVAILABLE FOR FUTURE CAPITAL PROJECTS.

I'M SEEING HEAD NODS. OKAY, SO WE WILL BUILD THOSE ITEMS INTO.

THANK YOU. IT'S A LOVELY STORY.

IT'S A LOVELY STORY.

SO, WE WILL BUILD THOSE IN WHENEVER WE COME BACK.

YOU'LL SEE ALL OF THOSE NUMBERS UPDATED WITH THE SHAKEOUT OF WHAT WE JUST HAD NODDED ON.

ALL RIGHT. AND THEN THE LAST THING I WANT TO TALK ABOUT, AND THIS IS JUST A FUN, WEIRD THING THAT OUR STATE LEGISLATURE MAKES YOU ALL DO.

YOU WILL HAVE TO VOTE ON A PROPERTY TAX RATE BEFORE YOU VOTE ON A PROPERTY TAX RATE.

SO, ON AUGUST 5TH, I'LL COME BACK, AND WE WILL HAVE YOU MAKE AN ACTUAL VOTE ON A MAXIMUM TAX RATE TO BE CONSIDERED, MEANING WE WILL PUT THIS VOTE IN AN ADVERTISEMENT THAT GETS PUT IN THE PAPER.

YOU ARE NOT APPROVING THE TAX RATE AT THAT TIME.

WHAT YOU ARE TELLING THE PUBLIC IS THAT YOU WILL NOT CONSIDER A PROPERTY TAX ANY HIGHER THAN THIS.

SO, WE'RE PROPOSING THAT THE PROPERTY TAX RATE STAY FLAT FOR THE UPCOMING YEAR.

SO, IF WE'RE GOOD WITH THAT THEN THAT'S WHAT WE'LL VOTE ON IN AUGUST.

CORRECT. OKAY.

AND WE ARE GOOD WITH THAT.

AWESOME. LOVE TO HEAR THAT.

BUT CASEY, THE WORDING ON THAT WHEN WE APPROVE THAT IS REALLY WEIRD WHERE IT LOOKS LIKE WE.

CORRECT. SO, FOR NEW COUNCIL MEMBERS WE WANT TO MAKE SURE, AND ALL OF OUR RESIDENTS UNDERSTAND IT'S STAYING FLAT.

YES, IT IS SOME VERY SPECIFIC LANGUAGE THAT THEY PUT INTO THE STATE STATUTE THAT WHENEVER WE MAKE CERTAIN MOTIONS OVER THE NEXT COMING MONTHS, WHOEVER MAKES THE MOTION HAS TO READ IT VERBATIM.

WE'LL GIVE YOU ALL THE SCRIPT AND IT WILL SOUND WONKY, JUST WARN YOU.

CASEY, BEFORE WE JUMP INTO THE CALENDAR, I A COUPLE OF THINGS.

FIRST OF ALL, JUST TO NOTE THAT THE FINANCE COMMITTEE OF THE COUNCIL DID GET A CHANCE TO LOOK AT THESE NUMBERS OFFLINE.

NOT EVERY COUNCIL MEMBER, BUT THE FINANCE COMMITTEE.

AND THEN I THINK I'LL TAKE YOU UP ON YOUR OFFER TO HAVE A FIRE CHIEF COME UP.

THERE'S SOME SIGNIFICANT REQUESTS.

I THINK THEY'RE WORTHWHILE.

I THINK FOR THE SAKE OF THE COMMUNITY TO HEAR COMMENTARY ON THE NEW FIRE ENGINE AND THE THREE ADDITIONAL FIREFIGHTERS PROBABLY BE WORTHWHILE JUST FOR THE COMMUNITY.

YEAH. AND, MIKE, LET'S ECHO ON THAT.

THE FINANCE COMMITTEE SPENT TIME IN DETAIL WITH ALL THESE.

TALKED TO SOME OF YOUR COLLEAGUES.

SO YOU KNOW, OUR YOU KNOW, MY JOB IS TRYING TO MAKE THESE MEETINGS EFFICIENT AND MAKE SURE ALL THE COUNCIL IS INFORMED, BUT IT'S ALSO TO BE EFFICIENT AND HOPEFULLY WE'RE STARTING TO. CHIEF.

GOOD EVENING, MAYOR, COUNCIL.

I THOUGHT I WOULD ADDRESS A COUPLE OF THINGS FOR YOU.

AND IF YOU HAVE ANY QUESTIONS, PLEASE ASK ME.

IN TERMS OF THE REPLACEMENT FOR A FIRE TRUCK WE'VE GOT RIGHT NOW, A BACKUP OR RESERVE ENGINE THAT IS 21 YEARS OLD, DEPENDING ON WHICH SOURCE YOU USE.

IT'S 20-TO-25-YEAR LIFESPAN.

WE KNOW THAT RIGHT NOW, TO REPLACE THAT VEHICLE IS A LEAD TIME OF 3 TO 4 YEARS.

SO, WE KNOW THAT IT WOULD BE APPROPRIATE FOR US TO BE PREPARING FOR THAT PURCHASE, BECAUSE WE KNOW THAT THE LEAD TIME WILL TAKE US ANYWHERE FROM 2 TO 4 YEARS FOR THAT TO BE REPLACED. IT'S AN AGING VEHICLE, AND WE KNOW THAT A LOT OF OUR PROBLEMS OCCUR WITH THAT VEHICLE, NOT WITH SO MUCH OF ITS REPLACEMENT COSTS FOR REPAIR.

BUT IT'S OUT OF SERVICE TIME AND IT'S OBSOLESCENCE ISSUES WITH THAT VEHICLE.

A LOT OF THE PARTS TO REPLACE ON THAT VEHICLE ARE NOT AVAILABLE ANYMORE.

AND THAT BECOMES AN INCREASING CHALLENGE FOR US.

AND IT INCREASES THE TIME IN WHICH IT'S OUT OF SERVICE.

THAT'S ONE OF OUR CHALLENGES THERE WITH THAT.

AND IT'S ONLY THE WE ONLY HAVE TWO FIRE TRUCKS.

SO, IF THAT ONE'S NOT WORKING OR THE FRONT LINES GOT A PROBLEM, THEN WE'RE STRUGGLING TO FIND ANOTHER VEHICLE FROM A NEIGHBORING AGENCY TO HELP US.

RELATED TO THREE FIREFIGHTERS.

WE KNOW THAT THROUGH SPECIFIC.

I MENTIONED THIS IN OUR LAST PRESENTATION THAT THE THERE'S MANY SOURCES NFPA 1710, NFPA 1500, OSHA, THAT STATE THAT WE KNOW THAT WILL BE MORE EFFECTIVE AND SAFER WITH A BETTER STAFFED FIRE TRUCK.

WE KNOW THAT THESE THREE PEOPLE WILL GIVE US THE ABILITY TO HAVE THREE PEOPLE, MINIMUM, ON THAT FIRE TRUCK EACH AND EVERY DAY.

THE SAFETY WILL COME FROM HAVING THE MORE SITUATIONAL AWARENESS SO THAT WHEN WE'RE OUT ON A WRECK, WE'VE GOT AN EXTRA EYE FOR MAKING SURE THAT WE'RE SAFE.

BUT IT ALSO MEANS, FROM AN EFFECTIVENESS STANDPOINT, WE'RE GOING TO HANDLE MORE TASK CRITICAL TASKS SIMULTANEOUSLY.

THOSE TASKS ARE GOING TO BE PRIORITIZED WITH FEWER PEOPLE, AND SOMETIMES IT MEANS THAT WE HAVE TO SACRIFICE SAFETY, OR WE SACRIFICE

[00:15:07]

SO THESE THREE FIREFIGHTERS ARE GOING TO BE CRITICAL FOR PROVIDING A BETTER SERVICE TO THE COMMUNITY.

AND THAT'S GOING TO COME IN THOSE TERMS OF SAFETY AND EFFECTIVENESS.

AND SO, CHIEF, I MEAN, LIKE TO BE HONEST, THESE THREE KIND OF GET US TO A RIGHT SIZE ENVIRONMENT WHERE WE'RE NOT WORKING SO MUCH OVERTIME.

I THINK IT WILL HELP US.

YES. AND WE KNOW OUR ATTRITION.

WE TALKED ABOUT SIZE. WE KNOW OUR YOUR ATTRITION HAS BEEN HORRENDOUS AND WE'RE TRYING TO GET THAT STOPPED.

SO, WE THINK THESE TWO THINGS WILL HELP THAT.

I THINK THE IMPROVING THE STAFFING MODEL WILL MAKE US A MORE ATTRACTIVE AGENCY TO ATTRACT PEOPLE AND RETAIN PEOPLE.

I THINK WITH A A MORE STABLE ENVIRONMENT OF FOLKS, WE WON'T HAVE ATTRITION.

WE'LL ALSO SAVE MONEY THERE IN TERMS OF A LITTLE BIT OF COST AND THEN ALSO OURS.

BUT WE ARE TRYING TO RAISE THE STANDARD FROM A FOUR-PERSON MINIMUM TO A FIVE-PERSON MINIMUM, AND THAT'S TRADITIONAL AMONG MANY OF THE JURISDICTIONS IN OUR AREA.

WHEN I SAY JURISDICTIONS, THAT MEANS THE ROANOKE'S, THE SOUTH LAKES, THE KELLERS, THE COLLEYVILLES, ALL OF THOSE ARE RUNNING 3 TO 4 PEOPLE ON A FIRE TRUCK EVERY DAY, MINIMUM OF THREE. IF THEY HAVE TWO, IT'S OUT OF SERVICE.

AND LOOKING AT THE MATERIALS, IT LOOKS LIKE THERE IS NO LADDER FOR THIS TRUCK IN THIS REQUEST.

IS THAT TRUE? THERE ARE GROUND LADDERS THAT WILL BE ON THIS, BUT NOT AN AERIAL APPARATUS.

OKAY, SO THERE IS A COMPLEMENT OF GROUND LADDERS THAT WILL BE ON THERE, A 24-FOOT, 12-FOOT, 16-FOOT, SIX FOOT, BUT NOT AERIAL EQUIPPED.

IT'S A COMPLETELY SEPARATE PIECE OF EQUIPMENT THAT HAS A LARGER COMPLEMENT OF TOOLS AND LADDERS TO SUPPORT LARGER STRUCTURES, WHICH WE STILL SUPPORT, BUT IN PURSUIT OF THIS RIGHT NOW.

ANY OTHER QUESTIONS? THANK YOU CHIEF. THANK YOU, THANK YOU.

APPRECIATE IT. ALL RIGHT THEN, WE'LL GET TO THE CALENDAR.

JUST TO GIVE YOU ALL A KIND OF A RUNDOWN OF THE GANTLET TO GET US ADOPTED ON THE TOWN SIDE.

SO, WHENEVER YOU ALL SEE US AT THE NEXT MEETING ON AUGUST 5TH, WE WILL HAVE HAD CERTIFIED VALUES TURNED INTO US FROM THE APPRAISAL DISTRICTS, AND WE WILL HAVE CALCULATED OUR ACTUAL TAX RATE ON OUR SIX-PAGE FORM THAT THAT LEGISLATURE ENFORCES.

WE WILL ALSO HAVE THAT VOTE TO SAY THIS IS WHAT THE MAXIMUM TAX RATE IS GOING TO BE.

SO, WHENEVER WE DO OUR NOTICE PUBLICATIONS, WE CAN INCLUDE THAT THE MEETING AFTER THAT ON THE 19TH, Y'ALL WILL ALREADY HAVE A COPY OF THE PROPOSED BUDGET.

THE PROPOSED BUDGET HAS TO BE MADE AVAILABLE TO THE PUBLIC FOR 30 DAYS BEFORE THE BODY CAN VOTE ON IT.

AND SO WHENEVER WE GET GOING INTO SEPTEMBER, IT'LL BE A LITTLE QUIET COMPARED TO THIS NEXT MONTH OF AUGUST.

BUT THE ADOPTION IS CURRENTLY SCHEDULED FOR THE 9/16 MEETING.

ALL RIGHT. ANY OTHER QUESTIONS? NOT THE EASIEST BUDGET DISCUSSION YOU'VE EVER HAD.

I VERY MUCH ENJOYED IT, AND I HOPE YOU DID TOO.

WELL DONE.

I DO WANT TO SAY FOR OUR COUNCIL, AS FAR AS OUR RESIDENTS, YOU'VE BEEN HERE.

HOW LONG? A YEAR.

15 MONTHS.

ABOUT THAT? ABOUT 15 MONTHS.

WADE'S BEEN HERE A LITTLE OVER A YEAR.

WE'VE WORKED REALLY HARD WITH COUNCIL MEMBERS AND THE FINANCE COMMITTEE TO GET OUR ARMS AROUND AND REALLY UNDERSTAND OUR FINANCES.

I THINK WE'RE STARTING TO SEE THE BENEFIT OF ALL THAT HARD WORK WITH WHAT YOU TALKED ABOUT TODAY.

WE'RE KIND OF LASER IN ON THIS, RIGHT? THANK YOU SO MUCH, WADE.

YOU AS WELL. BUT JUST LIKE KIND OF WHERE WE ARE TODAY WITH THIS COUNCIL AND.

YEAH. AND JUST TO CHIME IN ON THAT, YOU KNOW, THIS BUDGET HAS BEEN MUCH MORE CLEAR IN OUR KEY COST DRIVERS THAN WE'VE HAD BEFORE.

AND, YOU KNOW, I THINK THE COLLABORATION WITH COUNCIL IN THE PAST HAS HELPED WITH THAT.

YOU'VE ALSO DONE MASSIVE TRAINING FOR OUR FINANCE TEAM, WITH OUR ACCOUNTING PRACTICES AND OUR FINANCIAL CHECKS AND BALANCES.

THANK YOU, I APPRECIATE IT.

THANKS, CASEY. THE WORK SESSION IS NOW OVER.

WE'LL MOVE ON TO OUR REGULAR MEETING.

[D. REGULAR MEETING]

[E. CITIZEN/PARENT COMMENTS]

I'M GAIL KRIEGER. I LIVE AT 2003 NIGHTHAWK COURT IN WESTLAKE.

AND I WANT TO VOICE MY OPPOSITION TO THE CELL PHONE TOWER FOR REASONS OF RISK OF RADIATION AND CRAZY HEIGHT. THANK YOU.

ANY OTHERS? GAIL, THANK YOU.

[00:20:01]

[F. ITEMS OF COMMUNITY INTEREST]

MAYOR. COUNCIL. GOOD AFTERNOON, EVERYBODY.

A FEW THINGS HERE THAT WE WANT TO GO OVER.

OUR NEXT TOWN COUNCIL MEETING IS GOING TO BE ON MONDAY, AUGUST 5TH AT 4:00.

OUR NEXT PLANNING AND ZONING MEETING WILL BE TUESDAY, AUGUST 13TH AT 5:00.

WESTLAKE. ACADEMY, FIRST DAY OF SCHOOL WILL BE THURSDAY AUGUST 15TH.

WE'LL HAVE SEVERAL ORIENTATIONS AND BACK TO SCHOOL NIGHTS EARLIER THAT WEEK.

SO, IF YOU'D LIKE MORE INFORMATION ABOUT THOSE, PLEASE CHECK THE WESTLAKE ACADEMY WEBSITE.

IT'S RIGHT THERE ON THE FRONT PAGE.

ON THE THE CALENDAR WHERE YOU CAN GET MORE INFORMATION ON THAT.

WE'RE VERY EXCITED TO HOST ONCE AGAIN FOR THE FOURTH YEAR IN A ROW, THE MILITARY HEROES RUN ON SATURDAY, AUGUST 17TH AT 7 A.M..

THAT'S A5K 10-K, WHICH RAISES MONEY FOR OUR WOUNDED VETERANS.

IN THEIR FIRST 12 YEARS THEY'VE RAISED MORE THAN $2 MILLION.

THIS IS THE FOURTH YEAR IT'S BEEN IN WESTLAKE.

AND IT'S A TREMENDOUS HONOR, BECAUSE THEY CAN CHOOSE ANYWHERE IN NORTH TEXAS TO HOST THIS THIS EVENT, AND THEY CHOOSE US.

SO, WE'RE VERY EXCITED ABOUT THAT.

THAT'S GOING TO START RIGHT ACROSS THE STREET OVER AT SOLANA PLAZA AGAIN AT 7 A.M..

THE MAYOR IS GOING TO BE THERE A FEW MINUTES BEFORE AND GIVE REMARKS TO KICK IT OFF.

BUT THIS IS A GREAT ORGANIZATION.

AND IF THE ANYBODY IN THE COUNCIL CHAMBERS HERE OR WATCHING AT HOME WOULD LIKE TO PARTICIPATE, WE'LL PUT LINKS UP ON OUR WEBSITE AS WELL AS OUR SOCIAL MEDIA ON HOW YOU CAN SIGN UP OR JUST PARTICIPATE AND BE OUT THERE.

BUT IT'S GOING TO BE A LOT OF FUN, AND IT GETS US AN OPPORTUNITY TO SHOW OFF OUR, OUR TRAILS AND OUR BEAUTIFUL LANDSCAPE AS WELL.

SO IT'S GOING TO BE VERY EXCITING AGAIN.

7 A.M. AUGUST 17TH.

AND THEN OUR NEXT.

AND JOHN, IF I CAN JUST SAY I'VE BEEN TO EVERY ONE OF THOSE EVENTS AND THEY ARE FANTASTICALLY RUN AND THE FIRE DEPARTMENT SHOWS UP AND THE ORGANIZERS ARE VERY HELPFUL WITH ALL ALONG THE TRAIL.

SO PLEASE COME OUT.

IT'S GREAT. AND THE ORGANIZATION RAVES ABOUT OUR TRAIL SYSTEM AS WELL, WHICH IS GREAT, WHICH IS WHICH IS A LOT OF IT'S, AWESOME.

IT'S A BENEFIT FROM EVERYBODY.

SO IT GETS A SHOWCASE US AS WELL.

SO, WE'RE VERY EXCITED ABOUT THAT.

AND THEN THE NEXT TOWN COUNCIL MEETING AFTER THAT IS MONDAY, AUGUST 19TH.

SOME ADDITIONAL ITEMS I'D LIKE TO TALK ABOUT IS SOMETHING WE HAD BACK ON JULY 3RD WAS OUR AMERICAN FLAG PLACEMENT.

THIS WAS SPEARHEADED BY THE MAYOR AND THE MAYOR OF TROPHY CLUB AS WELL, WHERE WE CAN CARRY ON THEIR TRADITION FROM TROPHY CLUB ACROSS DAVIS BOULEVARD, WHERE A THOUSAND AMERICAN FLAGS WERE POSTED ALONG DAVIS BOULEVARD.

WE HAD ABOUT, WHAT, 15 TO 20 VOLUNTEERS? YEAH, AT ABOUT 640 IN THE MORNING, I'LL SHOW UP.

YOU KNOW, YOU KNOW, IT'S A LOT OF PEOPLE ARE ON SUMMER VACATION AND THAT KIND OF THING, BUT STILL, WE HAD A GREAT TURNOUT.

EVERYBODY DID A PHENOMENAL JOB.

IT WAS WELL ORGANIZED, AND IT'S.

I CAN IMAGINE HOW IT'S ONLY GOING TO GROW MOVING FORWARD.

AND YOU KNOW, IF YOU'RE INTERESTED YOU KNOW, CHECK OUT CHECK OUT VIDEO THAT WE POSTED.

BUT WE REALLY, REALLY APPRECIATE EVERYBODY'S INVOLVEMENT IN THAT, AND I'M SURE IT'S GOING TO GROW EVEN MORE IN 2025.

SO, DON, LET ME COMMENT ON THAT ONE.

I DO WANT TO THANK ALL THE VOLUNTEERS.

SO, MAYOR JEANETTE TIFFANY TROPHY CLUB, SHE WAS ON ME.

TROPHY CLUB PUT UP 40,000 FLAGS THIS YEAR THROUGHOUT THEIR NEIGHBORHOODS.

YOU DRIVE THROUGH THERE SOMETHING YOU KNOW MY GOALS.

WE DID A THOUSAND FLAGS DOWN DAVIS.

WE KIND OF FIGURED IT OUT.

WE FIGURED OUT THE GROUND IS REALLY HARD ON SOME AREAS.

WE HAVE DRILLS, BUT WE DO.

WE'RE GOING TO CHALLENGE OUR CORPORATE PARTNERS AND WE'LL CHALLENGE OUR NEIGHBORHOODS TO EXPAND THIS EVERY YEAR.

BUT IT DID LOOK JUST WONDERFUL.

AND I THINK IT REALLY THE FEEDBACK I'VE GOTTEN FROM THE COMMUNITY IS WONDERFUL.

SO, IT WILL BE BIGGER AND BETTER EVERY YEAR.

INDEED. THAT'S ONE OF THOSE COMMUNITY EVENTS THAT REALLY MAKES A WESTLAKE UNIQUE AND SPECIAL.

AND AS WE DO MORE OF THOSE, I THINK YOU'RE GOING TO SEE A LOT MORE ENGAGEMENT MOVING FORWARD.

SO, IT WAS GREAT. I DON'T KNOW IF ANYBODY NOTICED, BUT WE DID A SOFT LAUNCH OF OUR BRAND-NEW WEBSITE ON JULY 1ST.

THIS WAS THE FIRST TIME IN FIVE YEARS WE HAD DONE ANY KIND OF REAL UPDATE.

JUST A COMPLETE OVERHAUL.

IT LOOKS AWESOME. WE PARTNERED WITH CIVIC PLUS TO HOST OUR WEBSITE.

THEY DID A FANTASTIC JOB OF WORKING WITH US AND STAFF AND ALL OF YOU GUYS AS WELL TO, TO GIVE HELPFUL HINTS AND TIPS AND, AND AGAIN, IT'S ONE OF THOSE THINGS WE WANT TO MAKE IT AS USER FRIENDLY AS POSSIBLE.

I MEAN, YOU CAN HAVE ALL THE BELLS AND WHISTLES AND IT CAN LOOK GREAT, BUT IF IT DOESN'T PROVIDE THE INFORMATION THAT EVERYBODY NEEDS, THEN IT'S REALLY USELESS.

SO, IT WAS GREAT TO HAVE KIND OF FEEDBACK TO GET THERE TO KIND OF GET THE DESIGN INTACT.

SO, WE'RE REALLY EXCITED ABOUT THAT AS WELL.

GREAT JOB. YEAH. THANK YOU.

A COUPLE OF OTHER ITEMS HERE WE WANT TO TALK ABOUT WE'VE REALLY GOTTEN THE WORD OUT ABOUT LATE FEES ON THE WATER BILLS.

THAT'S A BIG DEAL.

AS WE'VE TALKED ABOUT OVER THE LAST COUPLE OF WEEKS, WE'VE DONE A FULL MEDIA CAMPAIGN, IF YOU WILL, WHERE WE'VE PUT IT ON SOCIAL MEDIA, OUR WEBSITE TEXT ALERTS, EMAILS STROLL MAGAZINE. MAGAZINE.

YEAH. AND THEN WE'RE PUTTING OUT POSTCARDS FOR THOSE WHO LIKE TO HAVE IT IN THEIR HAND.

SO THAT'S GOING TO BE A REALLY LARGE INITIATIVE MOVING FORWARD.

AND THAT STARTED THOSE LATE FEES STARTED ON JULY 1ST, RIGHT? I BELIEVE SO. SO THAT'S GOING TO BE A BIG INITIATIVE MOVING FORWARD.

[00:25:03]

AND THAT'S THE DRIVING OF GOLF CARTS AND MOTORIZED VEHICLES ON OUR TRAILS.

UNFORTUNATELY, WE SEE AN INCREASE.

WE KNOW IT'S COMING EVERY SUMMER.

SO AROUND MAY THE 1ST WEEK OF MAY, WE WE DO A COMPLETE BLITZ OF HEY, JUST A REMINDER, WE KNOW IT'S GOING TO INCREASE WITH ALL THE KIDS BEING OUT OF SCHOOL.

BUT PLEASE KEEP ALL ATVS, UTVS, GOLF CARTS AND SUCH OFF THE TRAILS.

YOU KNOW, IT BECOMES MORE AND MORE DANGEROUS.

IN FACT, JUST TODAY JUST GOING TO LUNCH AND COMING BACK, I SAW TWO GOLF CARTS DRIVEN BY.

I WOULD ASSUME THAT THEY ARE NOT LICENSED TEENAGERS.

THEY LOOK PRETTY YOUNG.

BUT YOU KNOW, WE'VE GOTTEN A LOT OF RESIDENT FEEDBACK ABOUT CLOSE CALLS ABOUT ON THE TRAILS, ESPECIALLY AS THE WEATHER STARTS TO COOL DOWN AT NIGHT. A LOT MORE PEOPLE ARE ON THE TRAILS.

IT'S DARKER. AND THAT COULD LEAD TO SOME REAL TROUBLES.

SO, WE WANT TO URGE AGAIN, WE'VE SENT IT OUT MULTIPLE TIMES ON, ON ALL OF OUR CHANNELS TO, TO MAKE SURE THAT EVERYBODY KNOWS THE RULES.

AND IT'S A MATTER OF FACT WE'D LIKE TO CALL UP LIEUTENANT CRAIG BARRY FROM OUR KELLER POLICE DEPARTMENT, WHO COULD TALK MORE ABOUT THE ENFORCEMENT MOVING FORWARD.

GOOD AFTERNOON. JUST TO REITERATE IT IS ILLEGAL TO OPERATE A GOLF CART ON A SIDEWALK OR A HIKING OR BIKING TRAIL.

THAT'S NOT UNIQUE TO WESTLAKE.

IT IS TEXAS STATE LAW.

SO, OUR PHILOSOPHY MOVING FORWARD, SINCE WE'RE CONTINUING TO GET COMPLAINTS FROM RESIDENTS, WILL BE TO TAKE A MORE PROACTIVE ENFORCEMENT APPROACH TO THIS AND PRIORITIZE THAT.

AND I'LL BE IN THE INTEREST OF KEEPING OUR PEDESTRIANS SAFE OUT THERE ON THE TRAILS.

SO WE'LL BE OUT THERE WATCHING FOR THIS, AND WE'LL TAKE APPROPRIATE ENFORCEMENT ACTION WHEN IT OCCURS.

SO MUCH FOR OTHER PEOPLE WILL VOLUNTARILY COMPLY.

AND THEN WE DON'T HAVE TO DO THAT.

THANK YOU. YOU'RE WELCOME.

THANK YOU. AND JUST FOR FULL DISCLOSURE WHILE WE WERE PUTTING THE FLAGS UP, I USED OUR GOLF CART, AND I GOT IN TROUBLE.

SO, I WON'T DO THAT AGAIN.

AND WE'RE ACTUALLY OFFERED A SIDE BY SIDE TO USE, BUT, YEAH, I GOT I GOT CALLED OUT THE OTHER DAY FOR DOING THAT.

I KIND OF KNEW IT WAS WRONG BUT FLAGS UP.

BUT I WON'T DO IT AGAIN. WELL, THAT PROVES EVERYONE'S BEING TREATED EQUALLY AND FAIRLY.

THANK YOU. THERE YOU GO.

THANK YOU LIEUTENANT. AND THOSE ARE YOUR ITEMS OF COMMUNITY INTEREST.

THANKS, JOHN. OKAY.

[G.1. Receive Metroport Chamber of Commerce Annual Update Presentation (Sally A. Aldridge, IOM, President & CEO)]

RECEIVE A METRO PORT CHAMBER OF COMMERCE ANNUAL UPDATE PRESENTATION.

SALLY ALDRIDGE, HOW ARE YOU? GLAD YOU'RE HERE. LOTS OF NEW FACES.

I AM HAPPY TO BE HERE FOR OUR ANNUAL UPDATE.

I KNOW THERE ARE A LOT OF YOU'VE LOOKED AT THE PACKET.

THERE'S A LOT, BUT I'M GOING TO RUN THROUGH IT REALLY QUICK I PROMISE.

SO, I LIKE TO COME THIS TIME OF YEAR TO GIVE YOU AN UPDATE ON OUR YEAR, WHICH WE'RE A CALENDAR YEAR THAT WOULD HAVE BEEN 2023 AND KIND OF GIVE YOU WHERE WE ARE AS OF HALFWAY THROUGH THE YEAR OR PAST, BUT WE ARE YOUR BUSINESS COMMUNITY.

WE'VE BEEN CONNECTING THE ALLIANCE REGION.

EIGHT. WE HAVE NOT MADE ANY CHANGES TO OUR MISSION, VISION OR VALUE STATEMENT.

OUR REGION WITH OUR COMMUNITIES HAVE A LOT OF BUSINESSES.

WELL OUR MAKEUP OF OUR BUSINESSES IS FROM FORTUNE 500, 500 ALL THE WAY DOWN TO NONPROFITS.

SO, WE HAVE A LOT OF DIFFERENT BUSINESSES TO SERVE.

AND THIS IS WHAT WE FOCUS ON WITH OUR COMMUNITIES, WHICH IS NETWORKING, PROMOTION, EDUCATION, ADVOCACY.

AND AS FAR AS NETWORKING, THESE ARE ALL THE THINGS THAT WE DO FOR NETWORKING PURPOSES.

OUR EDUCATION.

OUR PROMOTION.

OUR ADVOCACY.

AND THEN ON TOP OF THAT, WE WORK WITH ALL OF OUR COMMUNITY ON OUR ED INITIATIVES.

WE MEET ONCE A MONTH AS ALL THE SIX COMMUNITIES.

WE TALK ABOUT THE THINGS THAT WE'RE WORKING ON COLLECTIVELY AND SEPARATELY, AND ALL THE DIFFERENT PARTS AND PIECES THAT WE DO.

AND ALL OF THIS IS ALSO IN YOUR.

AND THEN, OF COURSE, WE HAVE A BUILDING.

WE BUILT THIS BUILDING FOR THE MEMBERS TO USE CHAMBER TO BE OFFICED, AS WELL AS OFFERING LEASABLE OFFICES ON THE UPPER LEVEL IN HOPES THAT PEOPLE WILL COME, HANG A SHINGLE, START A BUSINESS BUT STAY IN THE AREA AND GROW THEIR BUSINESS.

AND THEN THESE ARE ALL THE AMENITIES THAT WE OFFER FOR.

AND IF YOU'RE A MEMBER, THE COMMON AREA IS PART OF YOUR MEMBERSHIP.

SO, FOR 2023, WE REALLY HELD.

WE WEREN'T STAGNANT.

WE GREW JUST SLIGHTLY.

BUT THE INDUSTRY IS THAT WAY RIGHT NOW WITH THE ECONOMY.

WE ARE STARTING TO SEE AN INCREASE, BUT INDUSTRY WIDE THIS IS WHERE WE ARE WITH THE ECONOMY.

SO, BUT WE DO DID GROW IN MEMBERSHIP, NEW GROWTH.

BUT IT'S THE FIRST AND SECOND YEARS CHALLENGED OUR PARTNERS IN 2023.

[00:30:04]

AND OF COURSE, OUR COMMUNITIES.

AND THEN THESE ARE ALL OF THE EVENTS THAT WE HELD IN 2023, AS WELL AS THE NETWORKING OPPORTUNITIES.

AND OF COURSE, OUR REGIONAL ADVANTAGE LEADERSHIP CLASS, WHICH WE HOST FROM SEPTEMBER THROUGH TO MAY.

OUR EVENT PARTNERS ARE BRONZE TO THE TOWN.

SILVERS, OUR GOLDS AND OUR PLATINUMS. AND JUST A QUICK 2024 RECAP WHERE WE ARE RIGHT NOW.

WE'RE HOLDING AT 531 MEMBERS 39% GROWTH.

AND WE HELD TWO MEMBERSHIP LUNCHEONS.

OF COURSE, OUR FIRST ONE WAS STATE OF THE COMMUNITY ADDRESS.

THE SECOND ONE THAT WE HELD WAS DFW GIVING.

OUR ALLIANCE DEVELOPMENT FORUM IS HELD IN MARCH, AND WE PARTNER WITH OUR SIX COMMUNITIES TO BRING ALL THE DIFFERENT THINGS THAT ARE COMING TO THE REGION.

THIS YEAR. WE FOCUSED ON RESIDENTIAL GROWTH.

OUR TASTE EVENT IS OUR CAPITAL CAMPAIGN EVENT.

ALL PROCEEDS GO TOWARDS CAMPAIGN TO PAY OUR ONE OFF OUR WONDERFUL BUILDING.

WE HELD TWO WOMEN IN BUSINESS LUNCHEONS, TWO EMERGING LEADERS, WHICH FOCUSES ON PERSONAL GROWTH.

OUR BET PROGRAM, WHICH IS BUSINESS EDUCATION TRAINING.

IT FOCUSES ON YOUR BUSINESS, AND WE FOCUS ON TOPICS REALLY GEARED FOR SMALL BUSINESS.

WE HELD TWO METROPARK MIXERS, AND WE TAKE THESE TO ALL THE BUSINESSES IN THE AREA TO THEM, OUR BUSINESS BUILDERS, WE'VE HELD SIX. WE MOVE THAT THROUGH OUR SIX COMMUNITIES, AND OUR AUGUST 1ST ACTUALLY IS GOING TO BE AT FIDELITY.

OH, EXCELLENT. AND THEN WE GRADUATED OUR CLASS SEVEN FOR OUR REGIONAL ADVANTAGE.

THEN WE WILL BE KICKING OFF OUR CLASS EIGHT.

WE ACTUALLY HAVE A FULL CLASS AGAIN ABOUT THAT.

AND THEN THESE ARE ALL THE WAYS IN WHICH WE COMMUNICATE WITH OUR MEMBERS AND THE PUBLIC AT LARGE.

THEN IN YOUR PACKET YOU ALSO HAVE A COPY OF THIS CARD.

A GREAT WAY FOR YOU TO ALWAYS STAY ON TOP OF WHAT'S HAPPENING WITH THE CHAMBER, AS WELL AS DIRECTORY OF MEMBERS.

HOW TO CONTACT US IS ON THE OTHER SIDE OF IT.

AND THEN COMING UP, THESE ARE ALL THE ITEMS COMING UP FOR THE REST OF THE YEAR FOR JULY, AUGUST, SEPTEMBER, OCTOBER AND NOVEMBER.

AND THEN WE'LL END THE YEAR IN DECEMBER WITH OUR BUSINESS AWARDS, RECOGNIZE ALL OF OUR COMMUNITIES AND ALL OF OUR PARTNERS THROUGHOUT.

AND THAT'S JUST A QUICK PICTURE OF A FEW THINGS THAT WE'VE BEEN DOING WITH THE TOWN OF WESTLAKE.

I PROMISED IT, BUT ANY QUESTIONS? THAT'S A PERSONAL RECORD.

PARDON? THANK YOU.

I KNOW WELL, I KNEW YOU ALL HAVE THIS.

SO, I DON'T GO THROUGH IT IN GREAT DETAIL.

BUT I'M HAPPY TO ANSWER ANY QUESTIONS.

LOOK, I KNOW YOU'VE KNOWN WADE A LONG TIME AND I'VE I TOLD WADE, I THINK A YEAR AGO, I WILL NOT MISS ANOTHER MEETING I HAVE, BUT I REALLY ENCOURAGE THE COUNCIL, IF YOU'RE AVAILABLE, TO MAKE THEIR WONDERFUL NETWORKING OPPORTUNITIES.

ACTUALLY, HOW WE TALKED ABOUT THE MAYOR TROPHY CLUB, HOW I MET HER, THE JUSTIN, YOU KNOW, THE MAYOR OF NORTH LAKE THE SUPERINTENDENT OF NORTH LAKE WHO I'VE MET TO ALL OF THESE CONNECTIONS. YOU GUYS JUST DO A WONDERFUL JOB.

THANK YOU. WE'RE HAPPY TO PARTICIPATE.

WONDERFUL. CONTINUE TO.

WELL, THAT'S GREAT. THANK YOU SO MUCH, MAYOR.

AND THE NEXT LUNCHEON, BY THE WAY, IN AUGUST 14TH IS GOING TO BE ERCOT GIVING AN UPDATE ON THE ELECTRIC GRID.

SO, I THOUGHT THAT WOULD BE A GOOD ONE, A GOOD ONE TO DO THAT.

SO, I ENCOURAGE YOU TO COME.

SO THANK YOU. THANK YOU. AND THE SPEEDWAY AT THE AT SPEEDWAY CLUB.

SPEEDWAY CLUB. YEAH.

SO, THANK YOU. I WOULD ALSO ADD THAT FOR ANY BUSINESS OWNERS HERE IN WESTLAKE, I WOULD ENCOURAGE YOU TO ATTEND AS WELL.

WHEN WE OPENED A BUSINESS HERE IN 2010 IT WAS VERY HELPFUL.

WONDERFUL. OKAY, GREAT.

THANK YOU. THANK YOU AGAIN FOR YOUR TIME.

THANK YOU, THANK YOU.

[G.2. School of Choice Presentation (Janet Bubert, Westlake Academy Attorney)]

JANET.

GOOD AFTERNOON.

SO, I AM HERE THIS AFTERNOON.

THE COUNCIL HAD REQUESTED JUST KIND OF AN OVERVIEW OF SOME OF THE RECENT DISCUSSION AND RECENT LEGISLATION THAT HAS BEEN INTRODUCED BY OUR STATE LEGISLATURE RELATED TO SCHOOL CHOICE LEGISLATION.

I FEEL LIKE TO START OFF, I NEED TO REMIND YOU THAT AS AN OPEN ENROLLMENT CHARTER SCHOOL, WESTLAKE ACADEMY IS ACTUALLY ALREADY PART OF A SCHOOL CHOICE PROGRAM.

ALTHOUGH WHEN THE STATE DECIDED TO ADOPT A CHARTER SCHOOL PROGRAM, THEY CHOSE TO MAKE IT PART OF THE PUBLIC SCHOOL SYSTEM OF THE STATE.

AND SO MORE RECENTLY WE HAVE BEEN SEEING DISCUSSION AND PROPOSED LEGISLATION THAT WOULD EXPAND THE OPPORTUNITY TO USE STATE

[00:35:03]

AND SO IN ORDER TO PUT YOU ALL IN THE BEST POSITION TO UNDERSTAND, AS WE'RE MOVING INTO ANOTHER LEGISLATIVE SESSION AND WE KNOW THAT SCHOOL CHOICE IS STILL A PRIORITY OF THE GOVERNOR.

THAT WE CERTAINLY EXPECT TO SEE MORE OPPORTUNITIES FOR THE LEGISLATURE TO BE CONSIDERING SCHOOL CHOICE LEGISLATION.

SO TODAY, WHAT I WANT TO DO IS JUST KIND OF GIVE YOU, AGAIN, GIVE YOU AN OVERVIEW.

I'M GOING TO GO THROUGH IT PRETTY QUICKLY IN THE INTEREST OF TIME.

BUT IF THERE ARE ANY AREAS YOU WANT TO DELVE INTO A LITTLE DEEPER, WE CERTAINLY CAN DO THAT.

I WANTED OH.

HERE WE GO.

JUST AS A REMINDER, AND I THINK ANYONE WHO HAS READ ANY NEWS DURING ANY OF THE LAST FEW LEGISLATIVE SESSIONS IS PROBABLY AWARE, BUT SOME OF THE STATED PURPOSES OR GOALS OF THE SCHOOL CHOICE LEGISLATION THAT HAS BEEN INTRODUCED IS TO PROVIDE PARENTS WITH MORE FLEXIBILITY AND MORE OPTIONS WHEN IT COMES TO DETERMINING KIND OF THE FOCUS AND SCOPE OF THE EDUCATIONAL PROGRAMS THAT THEIR CHILDREN WILL RECEIVE AS WELL AS INCREASED OPPORTUNITIES FOR IMPROVED VIRTUAL AND REMOTE LEARNING OPPORTUNITIES. THIS REALLY CAME OUT OF THE PANDEMIC.

WHAT WE SAW WERE THAT THERE WERE ACTUALLY SOME STUDENTS WHO ACTUALLY THRIVED IN THE REMOTE SETTING.

AFTER WE CAME BACK TO SCHOOL, THOSE OPPORTUNITIES FOR PUBLIC SCHOOLS TO PROVIDE VIRTUAL OPTIONS WERE REMOVED.

AND SO THERE HAVE BEEN SOME PROPONENTS OF USING VOUCHER PROGRAMS OR SCHOOL CHOICE PROGRAMS TO DEVELOP OR TO INCREASE THOSE OPPORTUNITIES FOR VIRTUAL AND REMOTE LEARNING THROUGH A PRIVATE SCHOOL NETWORK.

AND ALSO, YOU WILL HEAR PROPONENTS TALK ABOUT THE OPPORTUNITIES TO RE INCREASE OR REENGAGE STUDENTS THAT WE MAY HAVE LOST FOLLOWING THE PANDEMIC.

THERE IS ABSOLUTELY A STATEWIDE AND NATIONWIDE DECLINE IN ENROLLMENT IN SCHOOL GENERALLY AND IN PARTICULARLY IN PUBLIC SCHOOLS FOLLOWING THE PANDEMIC.

LOOKING AT THE TYPES OF LEGISLATION.

SO WHEN YOU HEAR PEOPLE TALK ABOUT SCHOOL CHOICE, OR WHEN YOU HEAR PEOPLE TALK ABOUT VOUCHERS, THOSE CAN ACTUALLY LOOK VERY DIFFERENT DEPENDING UPON THE SPECIFIC TYPE OF LEGISLATION THAT'S BEEN INTRODUCED.

AND SO, I WANTED TO GIVE YOU JUST A REALLY QUICK OVERVIEW, BECAUSE YOU WILL HEAR A LOT OF DIFFERENT TERMS AND THEY OPERATE IN DIFFERENT WAYS.

AND THEY CAN HAVE ESPECIALLY FOR WESTLAKE ACADEMY'S PURPOSES.

AND WE ARE GOING TO GET THERE.

WE'RE GOING TO TALK ABOUT THE POTENTIAL IMPACT ON WESTLAKE ACADEMY.

THE TYPE OF LEGISLATION THAT IS ADOPTED WOULD CERTAINLY IMPACT HAVE A POTENTIAL IMPACT ON THE EFFECT FOR WESTLAKE ACADEMY, A TRADITIONAL VOUCHER WHEN YOU HEAR VOUCHERS, TRADITIONAL VOUCHER, WE'RE TALKING ABOUT AN OPPORTUNITY THROUGH SOME TYPE OF GRANT PROGRAM FOR A PARENT TO REDIRECT FUNDS THAT WOULD HAVE GONE TO THE LOCAL RESIDENTIAL SCHOOL DISTRICT FOR THAT CHILD, REDIRECT THOSE FUNDS TO ANOTHER EDUCATIONAL PROVIDER, WHETHER THAT'S ANOTHER PUBLIC ENTITY SUCH AS AN OPEN ENROLLMENT CHARTER SCHOOL, OR POTENTIALLY COULD INCLUDE A PRIVATE SCHOOL AS WELL.

AND SO THAT'S JUST A REDIRECTION OF FUNDS FROM DIRECTLY FROM THE STATE TO THE EDUCATIONAL PROVIDER.

WHEN WE TALK ABOUT EDUCATION SAVINGS ACCOUNTS, THAT IS A LITTLE BIT DIFFERENT, BECAUSE WHEN YOU'RE TALKING ABOUT A PROGRAM THAT INCORPORATES EDUCATIONAL SAVINGS ACCOUNTS, YOU'RE TALKING ABOUT SETTING UP A PERSONALIZED ACCOUNT FOR EACH STUDENT OR FOR EACH FAMILY THAT QUALIFIES.

AND THOSE WOULD IN THE IN THE MOST RECENT LEGISLATION INTRODUCED IN TEXAS THAT WOULD COME THROUGH THE COMPTROLLER'S OFFICE RATHER THAN THROUGH TEA.

SO, THE COMPTROLLER'S OFFICE WOULD BE TASKED WITH IF SIMILAR LEGISLATION WAS TO BE ADOPTED, WOULD BE TASKED WITH SETTING UP THIS PROGRAM AND SETTING UP THESE INDIVIDUAL ACCOUNTS, EACH ACCOUNT WOULD BE CAPPED AT A CERTAIN AMOUNT SET BY THE LEGISLATURE, BUT THEN WITHIN THAT AMOUNT, PARENTS WOULD HAVE THE OPPORTUNITY TO DIRECT IT HOWEVER THEY WANTED. SO YOU WOULDN'T NECESSARILY HAVE TO PUT ALL OF THE MONEY TOWARDS ONE ITEM.

YOU COULD USE IT FOR SOME FOR-SCHOOL TUITION, SOME FOR PRIVATE THERAPIES, SOME FOR PRIVATE TUTORING.

THERE WOULD BE A LOT OF DIFFERENT OPTIONS IN TERMS OF HOW THAT MONEY GOT DIRECTED.

WHEN WE'RE TALKING ABOUT TAX CREDIT SCHOLARSHIPS, THAT'S THE MOST UNIQUE IN TERMS OF THE OF THE OPTIONS THAT HAVE BEEN CONSIDERED.

THERE WE'RE TALKING ABOUT TAX CREDITS FOR BUSINESSES OR INDIVIDUALS WHO DONATE MONEY TO SCHOLARSHIP OPPORTUNITIES FOR STUDENTS TO ATTEND PRIVATE SCHOOLS.

AND SO THAT'S OFFSET WITH A TAX CREDIT TO THOSE INDIVIDUALS, OBVIOUSLY, ALTHOUGH THAT DOESN'T INVOLVE A DIRECT REDIRECTION OF PUBLIC FUNDS FROM ONE ACCOUNT TO ANOTHER AT THE STATE LEVEL, IT DOES IMPACT THE AMOUNT OF TAX DOLLARS COMING IN THAT CAN BE ATTRIBUTED TO EDUCATIONAL FUNDING.

AND THEN VIRTUAL VOUCHERS, AS WE WERE I MENTIONED BEFORE, VIRTUAL VOUCHER PROGRAMS. LOOK AT DEVELOPING AND REDIRECTING SOME OF OUR PUBLIC EDUCATION FUNDS FOR THE PURPOSE OF DEVELOPING A VIRTUAL SCHOOL OPTIONS AND NETWORKS THAT WOULD BE MANAGED

[00:40:06]

AND THEN WE HAVE SPECIAL POPULATION OR BRACKETED VOUCHERS.

THESE ARE VERY COMMON AND VERY OFTEN THE FIRST TYPES OF VOUCHER PROGRAMS THAT ARE INTRODUCED IN STATES THAT ARE JUST GETTING INVOLVED WITH, WITH VOUCHER OR SCHOOL CHOICE PROGRAMS. IN THESE SCENARIOS, THE OPPORTUNITY TO ACCESS THE SCHOOL CHOICE PROGRAM TO ACCESS THE EDUCATIONAL SAVINGS ACCOUNT IS LIMITED TO EITHER STUDENTS WHO HAVE CERTAIN CRITERIA OR MEET CERTAIN CRITERIA, SUCH AS STUDENTS WITH DISABILITIES, OR IT IS LIMITED BASED ON SOCIOECONOMIC STATUS OF THE FAMILY, OR IT COULD EVEN POTENTIALLY EXCLUDE CERTAIN STUDENTS.

SO, IT COULD BE AVAILABLE TO ALL STUDENTS WITHIN THE STATE, EXCEPT IT COULD CARVE OUT STUDENTS IN RURAL AREAS WHICH HAVE TRADITIONALLY BEEN OPPOSED TO VOUCHER PROGRAMS AND ARE OFTEN HIT HARD, HIT THE HARDEST BY VOUCHER PROGRAMS WHEN THEY'RE INTRODUCED IN A STATE.

SO, IT IS POSSIBLE TO ADOPT A VOUCHER PROGRAM OR ESA PROGRAM THAT WOULD NOT BE ELIGIBLE AND AVAILABLE TO ALL STUDENTS WITHIN THE STATE BUT WOULD BE TARGETED BASED ON CERTAIN STUDENT POPULATIONS.

AS WE MOVE INTO THE NEW LEGISLATIVE SESSION, I ENCOURAGE YOU TO PAY ATTENTION TO THERE ARE CERTAIN ELEMENTS THAT CAN CHANGE FROM ONE PROGRAM TO THE OTHER, OR FROM ONE BILL TO ANOTHER AS THINGS GET ADOPTED OR AS THINGS GET INTRODUCED.

FIRST IS THAT STUDENT PARTICIPATION CRITERIA? IF A PROGRAM IS ADOPTED THAT IS LIMITED TO ONLY CERTAIN TYPES OF STUDENT POPULATIONS OR FAMILIES THAT MEET CERTAIN CRITERIA.

THAT IS CERTAINLY GOING TO IMPACT HOW MUCH OF AN EFFECT IT HAS ON WESTLAKE ACADEMY.

CURRENTLY, THE PERCENTAGE OF STUDENTS THAT YOU HAVE ENROLLED AT WESTLAKE ACADEMY THAT WOULD QUALIFY AS ECONOMICALLY DISADVANTAGED IS EXTREMELY, EXTREMELY LOW.

AND SO, IF THE STATE WERE TO ADOPT A VOUCHER PROGRAM OR SCHOOL CHOICE PROGRAM THAT WAS LIMITED TO THOSE FAMILIES, THEN THE IMPACT ON WESTLAKE ACADEMY IS GOING TO BE EXTREMELY YOU KNOW, IT'S GOING TO BE NONEXISTENT, BASICALLY.

SAME THING IF WE'RE IF THEY'RE TARGETING CERTAIN STUDENT POPULATIONS, THAT'S CERTAINLY GOING TO IMPACT THE EFFECT THAT IT COULD HAVE ON WESTLAKE ACADEMY.

ANOTHER ELEMENT OF THE OF EACH A PIECE OF LEGISLATION IS GOING TO BE THE EDUCATION PROVIDERS ELIGIBLE TO RECEIVE FUNDING.

TYPICALLY, THIS IS GOING TO INCLUDE PUBLIC SCHOOLS AND PRIVATE SCHOOLS BECAUSE THE WHOLE PURPOSE IS TO EXPAND THE OPPORTUNITIES TO INCLUDE PRIVATE SCHOOLS.

BUT WHERE WE SEE DIVERSITY BETWEEN THE BILLS IS WHETHER OR NOT IT'S ALSO GOING TO INCLUDE HOMESCHOOL STUDENTS, HOMESCHOOL FAMILIES WHETHER OR NOT THE PRIVATE SCHOOLS THAT ARE ELIGIBLE TO RECEIVE FUNDING UNDER THE PROGRAM, WHETHER OR NOT THEY HAVE TO BE ACCREDITED.

AND SO THOSE ARE THE TYPES OF, AGAIN, THE TYPES OF CRITERIA THAT COULD IMPACT HOW MUCH OF AN EFFECT IT WOULD HAVE ON SOMETHING LIKE WESTLAKE ACADEMY OR AN OPEN ENROLLMENT CHARTER SCHOOL. THE AMOUNT OF FUNDING DISTRIBUTED THROUGH THE PROGRAM IS ALSO GOING TO HAVE AN IMPACT.

AGAIN, IT'S VERY COMMON AS STATES ARE KIND OF DIPPING THEIR TOE INTO SCHOOL CHOICE PROGRAMS IS TO LIMIT THE NUMBER OF STUDENTS WHO CAN ACTUALLY BE A PART OF THE SCHOOL CHOICE PROGRAM, EITHER BASED ON NUMBER OF STUDENTS OR BASED ON THE AMOUNT OF MONEY TO BE DISTRIBUTED.

AND WE'RE GOING TO SEE THAT IN THE EXAMPLE OF THE MOST RECENT TEXAS BILL, THE ASSESSMENT OF STUDENT OUTCOMES, WHETHER OR NOT THE BILL IS GOING TO OR THE ADOPTED LEGISLATION WOULD REQUIRE EVERY EDUCATIONAL PROVIDER THAT IS RECEIVING FUNDING TO STILL PARTICIPATE IN SOME TYPE OF STUDENT ASSESSMENT OR NOT. AND THAT'S SOMETHING THAT VARIES FROM ONE BILL TO THE NEXT.

AND THEN FINALLY, THE METHOD OF DISTRIBUTING FUNDS, WHETHER IT'S GOING TO BE MORE OF THAT TRADITIONAL VOUCHER PROGRAM WHERE IT GOES DIRECTLY TO FROM THE STATE TO THE SCHOOL, OR WHETHER IT'S GOING TO BE A SAVINGS ACCOUNT PROGRAM WHERE THE PARENT MAY HAVE A LITTLE MORE FLEXIBILITY IN DISTRIBUTING THOSE FUNDS.

AND SO, JUST BY WAY OF EXAMPLE OF THESE DIFFERENT ELEMENTS, I JUST WANTED TO KIND OF SHOW YOU WHERE THE TEXAS LEGISLATURE ENDED UP.

THIS IS A VERY BRIEF SUMMARY OF HOW THOSE DIFFERENT ELEMENTS PLAYED OUT IN SENATE BILL ONE, WHICH WAS INTRODUCED TO THE TEXAS LEGISLATURE IN THROUGH THE SENATE IN 2023 AND THE OCTOBER SPECIAL SESSION.

SO THIS WAS ONE OF THE LAST ONES TO BE INTRODUCED.

AND YOU'LL SEE SOME CHANGES IF YOU WERE FOLLOWING IT.

DURING THE LAST LEGISLATIVE SESSION, IT'S NOT EASY TO SAY DURING THE LAST LEGISLATIVE SESSION, THEN YOU SAW SOME MOVEMENT IN SOME OF THE AREAS RELATED TO THE DIFFERENT CRITERIA IN TERMS OF STUDENT PARTICIPATION CRITERIA.

AND IT WAS VERY BROAD.

IT WAS NOT LIMITED TO CERTAIN STUDENT POPULATIONS OR CERTAIN STUDENT ECONOMIC LEVELS.

[00:45:01]

AND I'LL GET TO THAT IN JUST A MINUTE. BUT GENERALLY, EVERYONE WAS AVAILABLE TO WOULD HAVE BEEN AVAILABLE TO APPLY IN TERMS OF THE PROVIDERS THAT COULD BE ELIGIBLE TO RECEIVE FUNDING, IT WAS LIMITED TO PUBLIC AND PRIVATE SCHOOLS, AS WELL AS PRIVATE TUTORS AND PRIVATE THERAPISTS.

AND THAT'S REALLY GEARING TOWARDS THOSE STUDENTS, EITHER WITH SOME KIND OF EDUCATIONAL DISABILITY, LEARNING DISABILITY OR SOME OTHER KIND OF SPECIAL EDUCATION NEED WHERE MAYBE RELATED THERAPIES IS.

THE PARENTS CONSIDER THE RELATED THERAPIES TO BE A SIGNIFICANT PART OF THE PROGRAM THAT THEY WANT TO BE ABLE TO USE THE STATE FUNDING FOR.

HOWEVER, IT DID NOT.

THE THE SENATE BILL, ONE THAT WAS INTRODUCED IN OCTOBER OF 2023, DID NOT INCLUDE HOMESCHOOL STUDENTS, SO HOMESCHOOL FAMILIES WOULD NOT HAVE BEEN ELIGIBLE TO RECEIVE ANY FUNDING THROUGH THIS PROGRAM IF IT IF IT HAD PASSED IN TERMS OF THE AMOUNT OF FUNDING DISTRIBUTED, IT WAS LIMITED TO $8,000 PER STUDENT.

THERE WOULD HAVE BEEN A CAP ON THE NUMBER OF STUDENTS, AND THE WAY THAT THIS BILL WOULD HAVE ADDRESSED THE DIFFERENT STUDENT POPULATIONS IS IT WOULD HAVE ELIMINATED BY LOTTERY THOSE INDIVIDUALS, THOSE AMONG BASED ON THE TOTAL NUMBER OF ESAS THAT WOULD HAVE BEEN AVAILABLE.

40% OF THEM WOULD HAVE GONE TO STUDENTS WHO WERE EDUCATIONALLY DISADVANTAGED, 30% WOULD HAVE GONE TO HOUSEHOLDS WITH LOW TOTAL ANNUAL INCOME, 20% WOULD HAVE BEEN RESERVED FOR STUDENTS WITH DISABILITIES, AND THEN THE REMAINING WOULD HAVE BEEN AVAILABLE TO TO ANY STUDENTS THAT HAD PREVIOUSLY BEEN ENROLLED IN A PUBLIC OR PRIVATE SCHOOL WITHIN THE STATE OR WERE ENTERING KINDERGARTEN.

THE MOST RECENT PROVISION PROVISIONS DID INCLUDE A REQUIRED ANNUAL ASSESSMENT, WHETHER IT WAS PUBLIC OR PRIVATE SCHOOL RECEIVING THE FUNDING.

AND THE METHOD FOR DISTRIBUTING THE FUNDS WOULD HAVE BEEN THROUGH AGAIN.

IT WAS THROUGH THE COMPTROLLER'S OFFICE.

COMPTROLLER'S OFFICE WOULD HAVE BEEN RESPONSIBLE FOR IDENTIFYING AND DEVELOPING FIVE EDUCATIONAL ASSISTANCE ORGANIZATIONS, AND THOSE ORGANIZATIONS WOULD HAVE ACTUALLY MANAGED THE ESAS.

QUICK REVIEW OF WHAT WE HAVE SEEN WHEN THESE PROGRAMS HAVE BEEN INTRODUCED IN OTHER STATES INITIALLY.

WHAT WE'VE SEEN FROM REPORTING FROM OTHER STATES, AND THERE ARE 31 OTHER STATES HAVE ADOPTED SOME VERSION OF A SCHOOL CHOICE PROGRAM, WHETHER IT'S AN ESA, TRADITIONAL VOUCHERS OR A TAX CREDIT PROGRAM.

WE DO SEE EXAMPLES OF THAT IN 31 OF THE 50 STATES INITIALLY WHEN THESE HAVE BEEN INTRODUCED, UNLESS THEY WERE LIMITED IN TERMS OF THE STUDENT POPULATIONS THAT WERE ELIGIBLE TO RECEIVE FUNDING, 75 TO 89% OF THE STUDENTS TAKING ADVANTAGE OF THE VOUCHERS WERE ALREADY ATTENDING PRIVATE SCHOOL. AND SO INITIALLY, THAT SUGGESTS THAT, WELL, YOU WOULDN'T THINK THERE WAS MUCH OF AN IMPACT THEN IF IT WAS ALL IF THE, IF THEY WERE ALREADY IN PRIVATE SCHOOL.

AND SO NOW THEY'RE JUST STAYING IN PRIVATE SCHOOL.

BUT THAT MEANT THAT THOSE STUDENTS WERE NOT PREVIOUSLY RECEIVING PUBLIC FUNDING, AND NOW THEY WERE ENTITLED TO RECEIVE PUBLIC FUNDING.

SO WHAT WE SAW ACROSS THE BOARD WAS AN INCREASE IN THE OVERALL STATE FUNDING REQUIREMENTS.

THE OUTCOME OF THAT IS EITHER THE STATE HAS TO INCREASE THE TOTAL AMOUNT THAT IS PROVIDED FOR EDUCATION, OR THE AMOUNT STAYS THE SAME AND THE PER STUDENT AMOUNT IS REDUCED.

AND OF COURSE, IN THAT SCENARIO, THAT'S WHERE WE'RE GOING TO SEE THE BIGGEST IMPACT FOR FOLKS LIKE WESTLAKE ACADEMY IS IF THE INCORPORATION OF A SCHOOL CHOICE PROGRAM ULTIMATELY ENDS UP REDUCING THE PER STUDENT MONEY THAT YOU'RE RECEIVING FROM THE STATE.

IS THAT A POSSIBILITY? IT'S ALWAYS A POSSIBILITY.

IS IT LIKELY? YOU KNOW, THAT'S GOING TO REALLY DEPEND ON WHICH OF THE PROGRAMS, YOU KNOW, WHICH VERSION OF THE OF THE PROGRAMS THEY END UP ACTUALLY ADOPTING? IT DOES TEND IN OTHER STATES.

WE DID SEE OUTCOMES WHERE IT TENDS TO REDUCE THE TOTAL INCOME RECEIVED BY A PUBLIC SCHOOL, WHICH TO THE MAYOR'S POINT, WITHOUT PROPORTIONATE REDUCTION IN COSTS.

AND AGAIN, EVEN THOUGH WE'RE TALKING ABOUT PER STUDENT FUNDING, SO MANY OF THE COSTS, AS YOU GUYS HAVE JUST GONE THROUGH THE BUDGETING PROCESS, YOU KNOW THAT SO MANY OF THE COSTS ARE FIXED, REGARDLESS OF THE NUMBER OF STUDENTS THAT YOU HAVE IN THE CLASSROOM.

AND SO THAT CAN CERTAINLY HAVE A NEGATIVE IMPACT.

AND THEN SCHOOL CHOICE PROGRAMS TYPICALLY DO EXPAND OVER TIME.

WHAT WE'VE SEEN IN THOSE STATES THAT HAVE INITIALLY INTRODUCED RESTRICTED PROGRAMS. THEN OVER TIME, WE SAW THOSE GROWING TO INCLUDE MORE AND MORE STUDENTS.

CURRENTLY THIS WE HAVE LET'S SEE 12345678, ABOUT EIGHT STATES THAT ARE EITHER CURRENTLY HAVE ADOPTED OR IN THE

[00:50:04]

BUT, JANET, JUST TO SIMPLIFY THE MONEYS FOLLOWING THE STUDENT.

YES. WHICH IS, YOU KNOW, WHICH AGAIN, IS SIMILAR TO WHAT WE SEE WITH OPEN ENROLLMENT CHARTER SCHOOLS, BECAUSE THE MONEY THAT YOU'RE RECEIVING PER STUDENT IS MONEY THAT WOULD HAVE IS FOLLOWING THAT STUDENT FROM THEIR HOME SCHOOL DISTRICT.

BUT NOW THERE ARE MORE OPTIONS EVEN FOR THAT THAT MONEY TO BE DIRECTED TO A PRIVATE SCHOOL.

ANNA, DO YOU WITH THAT, IF THAT WERE TO TAKE PLACE, WOULD THE AMOUNT OF FUNDS? BECAUSE OBVIOUSLY MY UNDERSTANDING IS THAT WESTLAKE RECEIVES A LOWER AMOUNT OF FUNDING PER STUDENT THAN A TRADITIONAL PUBLIC SCHOOL DOES, BECAUSE WE'RE A CHARTER.

DO YOU THINK THAT THAT AMOUNT WOULD CHANGE, AND IT WOULD BECOME EQUAL TO A REGULAR PUBLIC OR REGULAR PUBLIC SCHOOL? YOU MEAN, WOULD THEY JUST WOULD THEY CHANGE THE AMOUNT OF WOULD THEY FUNDING PER STUDENT AND THAT WOULD JUST BE A FUNCTION OF THE LEGISLATION THAT'S ADOPTED.

BUT THAT WOULD CERTAINLY BE SOMETHING TO WATCH AND ADVOCATE FOR IN TERMS OF WESTLAKE ACADEMY IS DON'T LOWER EVERYBODY PROPORTIONATELY IF YOU NEED TO MAKE UP THE DIFFERENCE.

I MEAN, ESPECIALLY I WOULD CONSIDER IF IF THE STUDENTS RECEIVING VOUCHERS ARE GETTING A HIGHER AMOUNT WHEN THEY'RE MOVING, I WOULD THINK THAT IT WOULD MAKE SENSE THAT AND WE DON'T KNOW. RIGHT. WE DON'T KNOW.

BUT I CAN TELL YOU THAT THE WAY IT'S BEEN INTRODUCED, FOR EXAMPLE, THE SENATE BILL THAT WE WERE JUST LOOKING AT, THE VOUCHER WOULD HAVE ONLY THE VALUE OF THE EDUCATIONAL SAVINGS ACCOUNT WOULD HAVE ONLY BEEN $8,000.

THAT'S LESS THAN WHAT ANY OPEN ENROLLMENT CHARTER SCHOOL OR ANY ISD IS RECEIVING ALREADY.

SO THE AMOUNT THAT THAT YOU WOULD GET THROUGH THE ESA PROGRAM WOULD ACTUALLY BE LESS THAN WHAT YOUR HOME SCHOOL WOULD RECEIVE.

IF YOU WERE GOING TO YOUR HOME SCHOOL DISTRICT OR TO WESTLAKE ACADEMY, TO AN OPEN ENROLLMENT CHARTER SCHOOL.

IN TERMS OF ACADEMIC OUTCOMES.

RESEARCH THAT HAS BEEN DONE TO DATE SUGGESTS THAT THERE ARE NO SIGNIFICANT IMPROVEMENTS IN MATH OR READING SCORES FOR STUDENTS THAT ARE PARTICIPATING IN VOUCHER PROGRAMS. THERE'S NO POSITIVE IMPACT ON COLLEGE ENROLLMENT OR COMPLETION RATES FOR STUDENTS FROM LOW-INCOME FAMILIES THAT THE MOST RECENT STUDIES HAVE BEEN FROM LOUISIANA, WISCONSIN AND INDIANA. SO THAT'S WHERE THAT INFORMATION IS COMING FROM.

THERE ARE IN FULL TRANSPARENCY.

THERE ARE SOME REPORTS OUT THERE THAT ARE A LITTLE BIT OLDER THAT SUGGESTED A SLIGHT INCREASE IN SOME OF THE READING SCORES.

BUT THERE HASN'T EVER BEEN ANYTHING THAT HAS SHOWN A SIGNIFICANT INCREASE.

I KNOW THIS, WHAT IS THE OVERALL GOAL OF THIS? WHAT IS THE FUNDAMENTAL THING THEY'RE TRYING TO CHANGE? WELL, YOU KNOW, YOU CAN GET A BUNCH OF DIFFERENT ANSWERS DEPENDING UPON WHO YOU'RE ASKING.

CLEARLY NOT MOST OF READING, MOST COMMON IS REALLY TO BE ABLE TO DIRECT THE CURRICULUM AND THE SCOPE OF INFORMATION THAT IS SHARED WITH THEIR CHILD IN THE SCHOOL SETTING.

TO BE, YOU KNOW, TO BE ABLE TO RATHER THAN BEING SUBJECT TO A FULL CURRICULUM BASED ON STATE STANDARDS THAT PRIVATE SCHOOLS HAVE THE OPPORTUNITY TO LIMIT, AND WHETHER THAT'S INCORPORATING A RELIGIOUS ELEMENT TO IT, WHETHER THAT'S A LIMIT, YOU KNOW, WHETHER THAT'S ADDING TO OR REMOVING FROM WHAT THE WHAT THE STATE CURRENTLY TEACHES.

NOW, THIS IS THE OBVIOUS.

IT SEEMS LIKE TO ME ALL OF THIS WORK TALK SHOULD BE TO BENEFIT STUDENTS.

READING, MATH, COLLEGE ACCEPTANCE.

NOT REALLY. THAT'S WE'RE NOT SEEING THAT SO FAR.

CORRECT. IN TERMS OF POTENTIAL IMPACTS TO WESTLAKE ACADEMY.

AGAIN, SO MUCH OF THAT IS GOING TO DEPEND UPON THE ELEMENTS OF A SCHOOL CHOICE PROGRAM THAT ACTUALLY GETS ADOPTED AND WHETHER IT LIMITS IS LIMITED TO CERTAIN STUDENT POPULATIONS OR CERTAIN SOCIOECONOMIC CRITERIA.

IN THAT CASE, I WOULD EXPECT TO SEE LESS OF AN IMPACT TO WESTLAKE ACADEMY.

THERE IS THE POTENTIAL BASED ON THAT INFORMATION THAT THE AT LEAST INITIALLY, THAT THE VAST MAJORITY OF STUDENTS WHO END UP TAKING ADVANTAGE OF VOUCHER PROGRAMS ARE STUDENTS THAT ARE ALREADY IN PRIVATE SCHOOLS, THEN THAT WOULD SUGGEST THAT THERE WOULD NOT BE A SIGNIFICANT IMPACT INITIALLY TO WESTLAKE ACADEMY.

WE DO HAVE THE POTENTIAL, THOUGH, IF STUDENTS, YOU KNOW, A FAMILY WHO EITHER IS WHO IS NOT CURRENTLY HAVE THEIR CHILD IN PRIVATE SCHOOL, BUT CERTAINLY HAS THE ECONOMIC MEANS TO DO THAT, THIS COULD BE AN ADDITIONAL INCENTIVE IF THEY CAN NOW APPLY THE MONEY THAT WOULD GO TOWARDS WESTLAKE

[00:55:01]

SO, THERE IS THE POTENTIAL TO LOSE CURRENT STUDENTS WHO OPT TO APPLY THEIR STATE FUNDING TO A PRIVATE SCHOOL.

THERE'S ALSO THE POTENTIAL, AND HERE'S WHERE WESTLAKE ACADEMY REALLY IS IN A DIFFERENT POSITION THAN AN ISD, BECAUSE WHEN 100 STUDENTS DECIDE TO LEAVE THE ISD, THERE'S NO MECHANISM FOR THAT ISD TO BRING 100 NEW STUDENTS IN OR REQUIRE 100 NEW STUDENTS TO MOVE INTO THERE.

THERE IS NO WAITLIST.

RIGHT. WHEREAS YOU GUYS KIND OF HAVE A BUILT-IN MECHANISM FOR REFILLING SPOTS THAT ARE VACATED.

AND SO CURRENTLY, THE SIZE OF YOUR WAITING LIST FOLLOWING THE LOTTERY SUGGESTS THAT IF THERE WAS AN IMPACT WITH STUDENTS CHOOSING TO LEAVE WESTLAKE ACADEMY BECAUSE OF A VOUCHER OR ESA PROGRAM, THAT YOU WOULD BE ABLE TO FILL THOSE SPOTS WITH STUDENTS FROM THE LOTTERY.

NOW, THERE IS ALSO THOSE LOTTERY STUDENTS THAT WILL ALSO BE HAVING THE OPPORTUNITY TO TAKE ADVANTAGE OF A SCHOOL CHOICE PROGRAM IF IT WERE TO PASS.

AND SO I WOULD EXPECT THAT YOU WOULD SEE SOME CHANGE IN THE SIZE OF YOUR WAITING LIST AND SOME CHANGE IN THE NUMBER OF APPLICANTS THAT YOU WOULD RECEIVE IN THE FIRST PLACE. AND THEN JUST TO END US ON A GOOD NOTE I ALSO THINK THERE'S AN OPPORTUNITY FOR WESTLAKE ACADEMY WITH ALL THE TALK ABOUT SCHOOL CHOICE, TO NOT FORGET THAT YOU ARE A SCHOOL OF CHOICE, AND YOU ARE A PROGRAM OF CHOICE, AND YOU DO OFFER SOMETHING DIFFERENT ALREADY.

AND SO MAYBE USING IT AS AN OPPORTUNITY TO CAPITALIZE ON ALL THAT DISCUSSION OF SCHOOL CHOICE AND JUST REMIND FOLKS THAT WESTLAKE ACADEMY IS ALSO A CHOICE FOR NO EXTRA MONEY.

AND YEAH, IN YOUR OPINION, GIVEN ALL THE LEGISLATION AND THE POTENTIAL FOR OLD LEGISLATION TO COME BACK THROUGH AND WHATNOT, DO YOU SEE ANY POTENTIAL WHERE WESTLAKE WOULD ACADEMY WOULD NO LONGER BE ABLE TO DEFINE ITS OWN BOUNDARIES, DEFINE ITS OWN BOUNDARIES? NO. THAT WOULD NO, BECAUSE NONE OF NONE OF THE LEGISLATION THAT I HAVE SEEN AND NOTHING THAT I HAVE HEARD OF WOULD IMPACT ANY OF ANYTHING ABOUT THE STRUCTURE OF THE CHARTER SCHOOL PROGRAM.

IT'S A COMPLETELY SEPARATE STATUTE WITHIN THE EDUCATION CODE.

AND SO ALL OF THOSE STATE LAW PROVISIONS RELATED TO DEFINING BOUNDARIES AND THE OPPORTUNITY TO CHANGE YOUR BOUNDARIES AND HAVE A PRIMARY VERSUS A SECONDARY BOUNDARY, THAT'S ALL PART OF THE CHARTER SCHOOL PROGRAM IN CHAPTER 12 OF THE EDUCATION CODE.

THIS WOULD ALL BE THE VOUCHER PROGRAM OR ESSA PROGRAM WOULD BE IN IN CHAPTER 29 CURRENTLY IS WHERE THEY'VE BEEN PUTTING IT.

SO NO, I HAVEN'T SEEN ANYTHING THAT WOULD IMPACT THAT.

AND THEN WHICH MEANS THAT YOU WOULD STILL HAVE THE OPPORTUNITY, YOU KNOW, IF YOU STARTED TO SEE SOME CHANGES, YOU WOULD HAVE THE OPPORTUNITY TO EXPAND OR REDUCE YOUR GEOGRAPHICAL BOUNDARIES TO ACCOMMODATE.

WHAT HAPPENS IN THE SCHOOL HAS A LIMIT DUE TO CAPACITY, OR LIKE A CHARTER SCHOOL WHERE THERE'S A MAX NUMBER OF STUDENTS.

IF A WHOLE BUNCH OF NEW STUDENTS WANT TO COME THERE, THEIR LIMITS STILL IMPOSED BY THE CHARTER SCHOOL FOR THE CHARTER LIMITED FOR THE CHARTER SCHOOL? YES, BECAUSE THAT THOSE CAPS ON ENROLLMENT FOR A CHARTER SCHOOL IS PART OF YOUR ORIGINAL CHARTER AND IS YOU'RE SUBJECT TO THAT UNLESS AN AMENDMENT IS APPROVED BY TIA.

SO IT WOULDN'T AFFECT US.

I MEAN, I A GOOD QUESTION WE WOULD BE WE STILL ALLOW IT SOUNDS LIKE IF THINGS COULD GO WHERE OUR VERY LONG WAIT LIST COULD GET LONGER POTENTIALLY COULD POTENTIALLY GET LONGER, COULD POTENTIALLY GET SHORTER BECAUSE OUR SECONDARY BOUNDARY COULD EXPAND ON THAT.

RIGHT. AND THEN JUST FOR OUR WE'RE STILL WORKING ON OUR ELEVATOR SPEECH KIND OF FOR THE SCHOOL AND TOWN, JUST FOR THE COUNCIL AND OUR RESIDENTS.

THE SCHOOL IS MADE UP BASICALLY OF THE SCHOOL TODAY, 850 ISH.

40% OF THOSE PEOPLE ARE FROM WESTLAKE PROPER, 60% ARE OR LOTTERY CHILDREN.

THAT'S A FUNCTION OF CAPACITY.

THROUGH SURVEYS AND SOME OTHER WORK, WE WE'VE DONE, WE'RE GOING TO WE'RE GOING TO VALIDATE OUT OF THIS, 75 TO 80% OF SCHOOL CHILDREN IN WESTLAKE CHOOSE WESTLAKE ACADEMY TO GO TO SCHOOL. WE HAVE GREAT RESULTS WITH THE SCHOOL.

WE KNOW THAT. BUT THERE'S A LOT OF URBAN LEGEND ABOUT WHAT'S MADE UP AND WHO GOES WHERE AND ALL THAT.

AND WE'LL CLEAN THIS UP WITH DOCTOR RICHARD BEING HERE.

BUT I KNOW THOSE NUMBERS ARE DIRECTIONALLY CORRECT.

SO MAKE SURE WE ALL KIND OF UNDERSTAND THAT.

AND THEN LAST QUESTION.

YEAH LIKE IT DOESN'T SEEM LIKE A BIG IMPACT.

ONE OF THE THINGS IS I GET A LITTLE SMARTER IN THIS JOB EVERY DAY.

SHOULD WE BE TALKING TO AUSTIN, OUR LEGISLATURES ON THIS? NOBODY'S REACHED OUT ASKING OUR OPINION.

I KNOW WE'RE A LITTLE SCHOOL, BUT WE'RE REALLY GOOD SCHOOL.

YOU ARE. WE'RE HIGHLY THOUGHT OF.

AND OUR LEGISLATURE, ALTHOUGH THEY DON'T ALWAYS SHOW IT, THEY'RE VERY HIGH ON CHARTER SCHOOLS, MY UNDERSTANDING.

SHOULD WE BE REACHING OUT AND HAVING DISCUSSIONS? OR I WOULD SAY YOU WANT TO KEEP AN EYE ON IT JUST BECAUSE, AGAIN, IN TERMS OF LOSING STUDENTS, IT DOESN'T SEEM LIKE YOU ALL ARE IN HAVE A HIGH RISK IN THAT AREA BECAUSE YOU'VE GOT THAT WAITING LIST TO FILL SPOTS.

[01:00:05]

I MEAN, THE SENATE BILL THAT WE JUST SAW, THAT WOULD NOT HAVE BEEN PART OF IT BECAUSE THIS FUNDING WOULD HAVE BEEN SEPARATE.

BUT IT'S CERTAINLY SOMETHING TO KEEP AN EYE ON OVER TIME.

PLEASE HELP US DO THAT.

AND WE DO NEED TO TALK TO LEGISLATORS.

LET US KNOW. OKAY.

ANY OTHER QUESTIONS? I WAS JUST GOING TO MENTION THAT PURSUANT TO THIS, IF THIS PASSES AND IF THERE IS MONEY ALLOCATED FOR STUDENTS TO GO TO PRIVATE SCHOOLS, THERE IS A NEW IB.

THEY'VE JUST RECENTLY BEEN AUTHORIZED THERE TEN MINUTES FROM HERE, THEIR K THROUGH 12 PRE-K THROUGH 12 IB CLARENDON SCHOOL.

AND IT'S A SMALL PROGRAM RIGHT NOW.

NOT A BIG IMPACT, BUT ANY TIME SOMETHING LIKE THAT OPENS IN THE AREA, ESPECIALLY IF THERE IS FUNDING THAT WILL BE FUNNELED TO THAT.

THAT IS SOMETHING WE SHOULD FOR SURE SHOULD HAVE ON OUR RADAR.

IS THAT THE ONE LOCATED IN SOUTHLAKE? YES, YES.

AND SO ANY OF THOSE SCHOOLS, PARTICULARLY IF THEY'RE OFFERING THE EXACT SAME PROGRAM THAT WE'RE SUPPOSED TO BE SPECIALIZING IN THAT COULD THAT IS THE RESCUES. YEAH. THANKS FOR BRINGING THAT UP.

I DIDN'T KNOW THAT. RIGHT.

ANY OTHER QUESTIONS? YEAH. THANK YOU SO MUCH.

OKAY. MOVING ON.

[G.3. Public Works Department Update (Cheryl Taylor, P.E., Public Works Director)]

GET STARTED. I JUST WANTED TO INTRODUCE HER BECAUSE MOST OF YOU HAD AN OPPORTUNITY TO MEET HER, BUT THE PUBLIC HAS NOT.

THIS IS CHERYL TAYLOR.

SHE'S OUR DIRECTOR OF PUBLIC WORKS.

SHE CAME TO US FROM BEDFORD.

SHE WAS ALSO THE PUBLIC WORKS DIRECTOR IN KENNEDALE PRIOR TO THAT.

AND CITY ENGINEER IN COLLEYVILLE AND SOUTHLAKE.

SO, SHE COMES TO US KIND OF FITS OUR MOLD OF FEWER, MORE QUALIFIED INDIVIDUALS.

RIGHT? SO WE'RE TRYING TO WORK ON THAT.

MAYOR, HOW LONG HAVE YOU BEEN WITH US? THIS IS MY FOURTH WEEK.

AND THEY PUT YOU RIGHT UP HERE, RIGHT? YES. WELL, WE'RE GLAD YOU'RE HERE.

THANK YOU. I LIKE YOUR SUIT COLOR.

THANK YOU. GOOD EVENING, MAYOR AND MEMBERS OF THE COUNCIL AGAIN.

MY NAME IS CHERYL TAYLOR.

THIS EVENING I'M GOING TO PRESENT A HIGH-LEVEL OVERVIEW OF THE STATUS OF PUBLIC WORKS, STARTING WITH WHO WE ARE AND WHAT WE DO.

SOME PROJECT ACHIEVEMENTS OVER THE PAST YEAR, AND A LIST OF INITIATIVES THAT WE PLAN TO BRING TO THE TOWN WITH THE HELP OF ADDITIONAL STAFF, TOOLS AND EQUIPMENT IN THE COMING FISCAL YEAR. THIS YEAR'S AMERICAN PUBLIC WORKS ASSOCIATION THEME FOR NATIONAL PUBLIC WORKS WEEK IS ADVANCING QUALITY OF LIFE FOR ALL AS PUBLIC WORKS PROFESSIONALS, THAT IS WHAT WE DO.

IN 2003, PRESIDENT GEORGE W BUSH ISSUED A PRESIDENTIAL POLICY DIRECTIVE OFFICIALLY RECOGNIZING PUBLIC WORKS AS FIRST RESPONDERS.

WHILE POLICE, FIRE AND EMS ARE THE THREE MOST RECOGNIZED FIRST RESPONDERS, PUBLIC WORKS IS ALSO OFTEN SILENTLY THERE, PROVIDING VITAL SUPPORT TO EMERGENCY RESPONSE PARTNERS, HELPING PROTECT ESSENTIAL SERVICES AND RESTORING THOSE SERVICES FOLLOWING AN EMERGENCY.

CURRENTLY, THE PUBLIC WORKS DEPARTMENT FOR THE TOWN OF WESTLAKE IS COMPRISED OF A DIRECTOR, A DEPUTY DIRECTOR, ONE FIELD OPERATIONS COORDINATOR AND ONE CREW LEADER FOR A TOTAL OF FOUR FULL TIME EMPLOYEES.

THE FIELD OPERATIONS COORDINATOR IS LONGEST TENURED WITH THE DEPARTMENT WITH TEN YEARS, AND THE OTHERS OF US ARE ALL NEW TO THE TOWN WITH UNDER ONE YEAR.

TOWN MANAGER HAS ASSEMBLED A TEAM OF PROFESSIONALS WITH A COMBINED EXPERIENCE OF OVER 86 YEARS IN THE FIELD OF PUBLIC WORKS.

OUR FOCUS IS TO USE OUR KNOWLEDGE AND EXPERIENCE TO BRING PRACTICES, BEST PRACTICES AND PROGRAMS TO WESTLAKE TO MAINTAIN, RESTORE OR IMPROVE THE EXISTING INFRASTRUCTURE AND BEGIN PROACTIVE MASTER PLANNING FOR A COMMUNITY THAT HAS THE POTENTIAL FOR RAPID GROWTH IN THE COMING YEARS.

WE'RE ALSO HERE TO ENSURE THAT THE TOWN IS PREPARED TO SERVE THE FUTURE DEVELOPMENT THAT WE KNOW IS COMING.

IN 2002, THE CITIZENS SURVEY FOR THE TOWN OF WESTLAKE RESIDENTS EXPRESSED HIGH SATISFACTION WITH THE MAINTENANCE OF TOWN STREETS AT 88% AND QUALITY OF UTILITY SERVICES AT 76%.

THE CHART ON THE RIGHT SHOWS THAT THE QUALITY OF MAINTENANCE OF STREETS EXCEEDED EXPECTATIONS, AND THAT THEY WERE SATISFIED WITH THE QUALITY OF UTILITY SERVICES AT THAT TIME. THERE ARE GENERALLY 3 TO 4 DIVISIONS IN A TYPICAL PUBLIC WORKS DEPARTMENT.

STARTING WITH WATER, PUBLIC WORKS IS RESPONSIBLE FOR PROVIDING SAFE DRINKING WATER, FIRE PROTECTION FOR EMERGENCY SERVICES AND WATER FOR IRRIGATION, TO MAINTAIN LAWNS, LANDSCAPING, PLAYING FIELDS AND PARKS.

THE TASKS ASSOCIATED WITH THE.

WITH THIS RESPONSIBILITY INCLUDES OPERATION, MAINTENANCE AND REPAIR OF THE DIFFERENT COMPONENTS OF THE WATER SYSTEM SUCH AS METERS, HYDRANTS, VALVES, STORAGE TANKS AND PUMP STATIONS. WASTEWATER.

SIMILAR TO THE WATER SYSTEM, WASTEWATER SYSTEM COMPONENTS ALSO REQUIRE CONSTANT MAINTENANCE.

STREET AND DRAINAGE INCLUDES MAINTENANCE OF PUBLIC STREETS, TRAFFIC SIGNALS, STREETLIGHTS, AND THE PUBLIC STORM DRAIN SYSTEM.

PUBLIC WORKS ALSO SETS UP BARRICADES AND TRAFFIC CONTROL FOR TOWN EVENTS, PREPARES FOR HAZARDOUS WEATHER, AND CLEARS STORM DEBRIS SUCH AS TREES IN THE RIGHT OF WAY IN PUBLIC

[01:05:09]

WHEN CONTRACTORS OR COMPANIES REQUEST LOCATES, PUBLIC WORKS FLAGS OR MARKS THE APPROXIMATE LOCATION OF PUBLIC WATER, WASTEWATER, AND STORM DRAIN LINES.

OFTENTIMES YOU'LL SEE THE BLUE.

GREEN, YELLOW PAINT LINES OR FLAGS ALONG THE RIGHT OF WAY.

THESE ARE MARKINGS FOR THE GENERAL LOCATION OF KNOWN EXISTING UTILITIES, SO THAT ANYONE WORKING IN THE AREA WILL TAKE GREATER PRECAUTIONS WHEN DIGGING.

THIS IS A PRIORITY FOR SAFEGUARDING THE TOWNS INFRASTRUCTURE.

PARKS, IN ADDITION TO THE TYPICAL PUBLIC WORKS DIVISION'S EXISTING STAFF HAS ALSO TAKEN ON DUTIES OF A TYPICAL PARKS DEPARTMENT, SUCH AS PARK INSPECTIONS, REPAIR OF BRIDGES AND FRESH PICK EXCUSE ME, AND TRASH PICKUP FROM PUBLIC STREETS AND ALONG THE MEDIANS ON.

THE TOWN OF WESTLAKE IS RESPONSIBLE FOR COMPLYING WITH LOCAL, STATE AND FEDERAL REQUIREMENTS.

NONCOMPLIANCE COULD BRING HEFTY FINES AND TIGHTENED RESTRICTIONS ON OR REQUIREMENTS ON THE TOWN.

AS A WATER CUSTOMER OF THE CITY OF FORT WORTH.

THE TOWN IS HELD TO THE SAME WATERING SCHEDULES AS FORT WORTH.

WE'RE ALSO A CUSTOMER CITY OF THE TRINITY RIVER AUTHORITY FOR COLLECTION AND TREATMENT OF WASTEWATER.

TCU REQUIRES SUBMITTAL OF AN ANNUAL WATER QUALITY REPORT.

AND THEN THERE'S THE ENVIRONMENTAL PROTECTION AGENCY OR EPA.

THE EPA HAS SELECTED THE TOWN OF WESTLAKE TO PARTICIPATE IN THE.

GET OUT. EXCUSE ME.

GET THE LEAD OUT OR GLOW INITIATIVE.

THE TOWN HAS ALREADY TAKEN ADVANTAGE OF THE OPPORTUNITY TO CONTRACT WITH AN EPA CONSULTANT.

THEY ARE GOING TO PREPARE AND SUBMIT THE MANDATORY SERVICE LINE.

INVENTORY FOR THAT IS REQUIRED MID-OCTOBER OF THIS YEAR AT NO COST TO THE TOWN.

PUBLIC WORKS IS CURRENTLY HOUSED AT THE FORMER FIRE STATION ON DOVE ROAD.

THESE ARE PHOTOS OF THE MAINTENANCE BUILDING AFTER A STORM EVENT.

PHOTOS. ON THE LEFT ARE THE INTERIOR OFFICE AREAS THAT WERE FLOODED WITH STORM WATER THAT ENTERED THE BUILDING.

PHOTOS. ON THE RIGHT ARE THE GARAGE AND STORAGE BAY AREA, WHERE VEHICLES AND EQUIPMENT ARE PARKED, AND TOOLS AND MATERIALS ARE STORED.

DRAINAGE IMPROVEMENTS AROUND THE BUILDING AND WEATHERPROOFING OF THE BUILDING ITSELF WOULD ALLEVIATE THESE ISSUES.

A NEW ROOF WILL ALSO PREVENT FURTHER LEAKS INTO THE STRUCTURE.

THE BUILDING APPEARS. WHEN DID WE HAVE THIS LEAK? I'M SORRY. OH.

OH, JUST. OKAY, SO JUST THE BEGINNING OF THE SUMMER, THE BUILDING [INAUDIBLE].

WAS IT FLOODING OR WAS IT THROUGH LEAKS IN THE ROOFS AND BOTH.

THE BUILDING APPEARS TO HAVE BEEN NEGLECTED OVER THE YEARS AND NEEDS IMMEDIATE MAINTENANCE AND IMPROVEMENTS.

WE ANTICIPATE BRINGING A CONTRACT FOR WEATHERPROOFING AND A NEW ROOF TO YOU AT A FUTURE COUNCIL MEETING.

WATER METERS, A RELIABLE WATER SYSTEM IS A PRIORITY FOR PUBLIC WORKS, AS WE STRIVE TO PROVIDE SAFE DRINKING WATER AND FIRE PROTECTION.

THE PHOTOS ON THE TOP LEFT ARE RESIDENTIAL AND COMMERCIAL METERS.

PUBLIC WORKS IS RESPONSIBLE FOR INSTALLING THESE METERS AND THE PURPOSE OF THEM ARE.

THEY ARE TOOLS TO MEASURE WATER CONSUMPTION FOR BILLING CUSTOMERS EACH MONTH.

THERE ARE CURRENTLY OVER 1100 METERS IN THE GROUND AND ON THE TOWN'S BILLING SYSTEM THAT ARE THAT ARE READ MONTHLY.

THE BADGE AND BEACON. BEACON.

EXCUSE ME. BEACON TOOL THAT IS SHOWN IN THE TOP MIDDLE OF THIS SLIDE.

IT TRACKS USAGE AND ALLOWS STAFF TO IDENTIFY AND TRACK DOWN METERS THAT ARE NOT REPORTING OR WORKING PROPERLY, SO THAT STAFF CAN EFFICIENTLY MAKE REPAIRS AND RECTIFY THE ISSUE.

THERE'S A STORY THAT GOES BEHIND THE REMAINDER OF THOSE PHOTOS.

THE FIRST SCREENSHOT IS FROM BEACON SHOWING WATER USAGE FROM A SPECIFIC METER.

THE SECOND SCREENSHOT IS FROM THE WATER BILLING SOFTWARE.

LONG STORY SHORT, THE IRRIGATION METER AT A COMMERCIAL CAMPUS HAD BEEN INOPERABLE SINCE ABOUT 2006.

PUBLIC WORKS STAFF REPLACED THE NON-READING METER IN THE PAST YEAR, AND THE NEW METER READS INDICATE OVER 110,000 GALLONS OF FLOW DAILY.

SO THIS IS A PRIME EXAMPLE OF WHY IT'S IMPORTANT FOR THE TOWN TO IMPLEMENT A METER PROGRAM THAT INCLUDES LARGE METER TESTING AND RESIDENTIAL AND COMMERCIAL METER REPLACEMENT WITH THE METER PROGRAM, THE CAN WE CAN WE HOLD ON JUST A SECOND? SO WAIT, I KNOW THIS IS APPROPRIATE TIME.

WE'VE HAD A COUPLE ISSUES THAT WE DON'T HAVE SOME CONTEMPORARY TOOLS.

TEMPORARY TRACKING. THIS IS ONE OF THE THINGS WE HAD.

WE HAD WATER GOING THAT WE WEREN'T CHARGING.

I THINK WE HAD ANOTHER LEAK.

WE HAD THESE TOOLS IN PLACE.

NOW THAT CAN MONITOR THE TOOL IS.

YES, SIR. WE HAVE THAT.

THE BEACON TOOL IS NOW IN PLACE, AND WE ALSO HAVE OUR SCADA SYSTEM IS IN THE MIDDLE OF IMPLEMENTATION.

SO, WE HAVE SOME TOOLS THAT ARE COMING THAT WILL ASSIST US IN THOSE.

BUT HAVING THE PERSONNEL TO BE ABLE TO GO OUT AND ACTUALLY PUT THEIR EYEBALLS ON THESE METERS AND ACTUALLY MAKE REPAIRS IS THE NEXT STEP THAT WE'RE GOING TO REQUIRE IN ORDER TO ENSURE THAT THESE KINDS OF THINGS DON'T HAPPEN AGAIN IN THE FUTURE.

[01:10:02]

A FEW WEEKS AGO, AND WE HAD EVERYBODY KIND OF POTENTIAL BOIL ISSUE.

THAT'S A WHOLE DIFFERENT LEVEL OF ISSUES IN WESTLAKE.

AND, YOU KNOW, WHAT WE TALKED ABOUT IS WE WANT TO MAKE SURE THAT ALL OF COUNCIL UNDERSTANDS OUR POINTS OF TOWN, FOR OUR BASIC SERVICES.

SO, I THINK WE'RE IN THE WORKS OF GETTING TO THAT.

AND WE'LL DO IT, AT DISCUSS IT AT A I WANT A RESIDENTS TO KNOW TOO.

BUT I GUESS WHAT I'M SAYING TO COUNCIL, I'M OF THE OPINION WE HAVE NOT BEEN AS DILIGENT AS WE SHOULD HAVE IN PREVENTIVE MAINTENANCE AND INVESTMENT OF OUR INFRASTRUCTURE.

WE'RE PROBABLY GOING TO HAVE TO AVOID SOME OF THESE ISSUES.

VERY GLAD YOU'RE ON BOARD.

YEAH, I MEAN, I WOULD SECOND THAT.

I THINK ACROSS THE TOWN WE HAVE SEVERAL NEIGHBORHOODS AND PROBABLY COMMERCIAL BUILDINGS WITH VERY OLD METERS LIKE THIS.

AND WE DO NEED PEOPLE TO GO OUT THERE.

WE DON'T HAVE THAT YET. SORRY TO INTERRUPT.

ALL RIGHT. OKAY, SO THE LOSS IN REVENUE FOR FROM ONE DAMAGED METER JUSTIFIES THE NEED FOR THIS TYPE OF A PROGRAM.

AN AUDIT OF THE EXISTING METERS, BECAUSE COULD ALSO PROVE TO BE BENEFICIAL.

AND IN RECOUPING LOST REVENUE TO THE TOWN.

WATER LEAKS, PUBLIC WORKS REPAIRS, VARIOUS WATER MAINS AND SERVICES THROUGHOUT THE TOWN IS NEEDED.

CURRENTLY, STAFF DIGS OUT THE LOCATION WITH SHOVELS TO DETERMINE THE LOCATION OF THOSE NEEDED REPAIRS.

PUBLIC WORKS WOULD BENEFIT GREATLY FROM A VACUUM TRAILER TO SAFELY AND MORE EFFICIENTLY REPAIR THESE TYPES OF EMERGENCY LEAKS FOR OUR CUSTOMERS.

AS A CUSTOMER OF THE CITY OF FORT WORTH, THE TOWN IS REQUIRED TO ASSESS AND COLLECT FORT WORTH IMPACT FEES FROM ITS CUSTOMERS FOR EACH NEW METER INSTALLED BASED ON THE SIZE OF THE METER. IMPACT FEES ARE PAID FOR THE IMPACTS TO THEIR SYSTEM AND FUTURE IMPROVEMENTS THAT WILL REQUIRE THAT WILL BE REQUIRED TO OPERATE FORT WORTH'S WATER SYSTEM.

THE TOWN OF WESTLAKE DOES NOT CURRENTLY ASSESS AND COLLECT IMPACT FEES FROM DEVELOPERS FOR CONNECTIONS TO THE TOWN SYSTEM.

THIS MAY BE AN OPPORTUNITY IN THE FUTURE FOR THE TOWN TO ALLOW OR REQUIRE DEVELOPERS TO PARTICIPATE IN THOSE COSTS.

THESE ARE WATER MAIN REPAIRS OVER THE PAST YEAR BASED ON CURRENT GIS DATA.

THERE ARE NEARLY 300,000 LINEAR FEET OF WATER LINES GREATER THAN SIX INCHES, APPROXIMATELY 1100 WATER VALVES, NEARLY 500 FIRE HYDRANTS AND ONE WATER PUMP STATION WITH FIVE PUMPS, AS WELL AS AN ELEVATED STORAGE TANK WITH 1 MILLION GALLONS OF STORAGE FOR THE TOWN.

THE PUMP STATION THAT SUPPLIES DOMESTIC DRINKING WATER AND FIRE PROTECTION TO THE ENTIRE TOWN IS LOCATED AT STATE HIGHWAY 377 AND WAS CONSTRUCTED IN 2001.

THE PHOTO SHOWED DRY ROTTED CRACKING COMPONENTS SUCH AS PUMPS, CONTROL VALVES, ISOLATION VALVES, AND AIR RELEASE VALVES THAT NEED REPLACEMENT DUE TO AGE AND WEAR, AS THEY ARE THE ORIGINAL COMPONENTS INSTALLED WITH THE FACILITY OVER 23 YEARS AGO.

A COUPLE OF WEEKS AGO, AS THE MAYOR HAD MENTIONED, AN ELECTRICAL BREAKER FAILED DURING PUMP START UP IN THE EARLY MORNING HOURS WHILE THE ELEVATED TANK WAS AT ITS LOWEST POINT, RESULTING IN PUBLIC WORKS STAFF RUSHING IN AT 3 A.M.

TO RESOLVE THE ISSUE.

THE BREAKER WAS ORIGINAL TO THE PUMP STATION AND CONTROLS THE POWER TO THE PUMPS.

THE SHORT CIRCUIT ALSO CAUSED THE GENERATOR AT THE PUMP STATION TO FAIL UPON STARTUP AND IS NOW IN NEED OF REPLACEMENT.

TO GIVE YOU SOME PERSPECTIVE ON THE SEVERITY OF THE SITUATION, AT THE TIME OF THE FAILURE, THERE WAS APPROXIMATELY 30,000 GALLONS OF STORED WATER IN A 1-MILLION-GALLON TANK.

AND THAT TANK IS WHAT SERVES THE ENTIRE TOWN.

THE BREAKER WAS REPLACED LAST WEEK, AND WE ANTICIPATE BRINGING A CONTRACT FOR REPLACEMENT OF THE GENERATOR TO COUNCIL FOR APPROVAL AT A FUTURE MEETING.

IN MAY OF LAST YEAR, A POWER SURGE ON THE TRANSFORMER DAMAGED THE COMPONENT THAT AUTOMATICALLY TRANSFERS TO SECONDARY POWER SOURCE WHEN THE PRIMARY SOURCE FAILS.

ON THAT OCCASION, THE ELEVATED TANK WAS DANGEROUSLY LOW AT APPROXIMATELY 10,000 GALLONS OF STORAGE IN A 1-MILLION-GALLON TANK.

SO, NEEDLESS TO SAY, IT'S BEEN A STRESSFUL YEAR FOR PUBLIC WORKS IN TERMS OF WATER SUPPLY AND THE HISTORICALLY SICK, EXCUSE ME, A HISTORICALLY NEGLECTED PUMP STATION AND LACK OF MAINTENANCE PROGRAM MAKE IT DIFFICULT TO ENSURE THE INTEGRITY OF THE TOWN'S SYSTEM.

SIMILAR TO A NEW VEHICLE JUST OFF THE LOT.

YOU CAN DRIVE IT FOR THOUSANDS AND THOUSANDS OF MILES, BUT YOU CAN PROLONG THE LIFE OF IT.

IF YOU CAN CHANGE THE OIL, YOU CAN CHANGE THE FILTERS AND ROTATE THE TIRES, BUT EVENTUALLY EVEN THE TIRES AND THOSE THINGS WILL HAVE TO BE REPLACED.

WASTEWATER BASED BEST PRACTICES INCLUDE TELEVISING A MINIMUM OF 30% OF THE SYSTEM ANNUALLY AND CLEANING AS NEEDED.

INSPECTIONS AND MAINTENANCE OF THE SYSTEM COULD PREVENT BLOCKAGES FROM OCCURRING IN THE LINES AND MANHOLES, WHICH CAUSE BACKUPS AND OVERFLOWS.

BASED ON CURRENT GIS DATA, THERE ARE OVER 7200 LINEAR FEET OF WASTEWATER LINES GREATER THAN EIGHT INCHES OVER 800 SANITARY SEWER MANHOLES, AND FOUR LIFT STATIONS WITH A TOTAL

[01:15:02]

PUBLIC WORKS IS RESPONSIBLE FOR MAINTENANCE AND REPAIR OF PUBLIC STREETS, CLEANING OBSTRUCTED CULVERTS, COLLAPSED PIPES, AND TELEVISING AND CLEANING AND CLEANING PUBLIC STORM DRAINS TO ENSURE CAPACITY OF THE SYSTEM, AND MAINTENANCE AND REPAIR OF TRAFFIC SIGNALS, POLES AND OTHER VARIOUS STREET SIGNAGE THROUGHOUT THE TOWN IS ALSO A PUBLIC WORKS RESPONSIBILITY. OVER THE PAST YEAR.

PUBLIC WORKS HAS TAKEN ON ADDITIONAL TASKS THAT ARE GENERALLY HANDLED BY A PARKS DEPARTMENT, INCLUDING REPLACING DAMAGED IRRIGATION IN THE PARKS, RECONSTRUCTING A PARK DAM, REPLACING THREE FLOATING FOUNTAINS, AND THE WATERFALL AT GLENWOOD PARK, AS WELL AS COLLECTING TRASH FROM THE TRASH CANS ALONG THE PARK'S TRAIL SYSTEM.

THE PHOTOS SHOW NEGLECTED BRIDGES IN PUBLIC PARKS THAT WERE IN NEED OF REPAIR.

WITHOUT PROPER EQUIPMENT, STAFF HAD TO RENT A FORKLIFT TO UNLOAD AND LOAD, AS WELL AS TRANSPORT THE WOOD DECKING AND OTHER MATERIALS FOR THAT PROJECT.

PHOTOS. ON THE RIGHT ARE THE DOVE ROAD BRIDGE THAT WAS DAMAGED IN AN AUTO ACCIDENT THAT IS PLANNED FOR REPLACEMENT LATER THIS MONTH.

AS FIRST RESPONDERS, PUBLIC WORKS IS RESPONSIBLE FOR WINTER WEATHER PREPARATION AND RESPONSE.

LAST YEAR, THEY RENTED A SKID STEER ON TWO OCCASIONS TO LOAD AND UNLOAD MATERIAL INTO THE SAND SPREADERS TO PREPARE FOR POTENTIAL EXTREME WINTER WEATHER.

PUBLIC WORKS IS ALSO RESPONSIBLE FOR STORM DEBRIS COLLECTION WITHIN THE TOWN RIGHT OF WAY AND IN THE PARKS.

THESE ARE PHOTOS OF THE DEBRIS REMOVAL FROM THE STORM THAT CAME THROUGH.

ACCOMPLISHMENTS FOR THIS PAST YEAR INCLUDE RECONSTRUCTION OF PUBLIC RESIDENTIAL STREETS AND THE MILL AND OVERLAY OF THE ENTRANCES TO THE GLEN-TO-GLEN FARMS, WHERE STAFF INSTALLED REFLECTOR BUTTONS AT THE COMPLETION OF PAVING BY A CONTRACTOR.

REPLACEMENT OF THE OUTDATED AND UNSUPPORTED SCADA SYSTEM HAS BEEN INITIATED, AND IS.

THE UPGRADE IS ANTICIPATED TO BE DEPLOYED IN THE COMING WEEKS, STARTING WITH SCHOOL ZONE FLASHERS, THEN MOVING ON TO THE LIGHTS IN THE VAQUERO TUNNEL, THE FOUR LIFT STATIONS, AND THEN FINALLY THE PUMP STATION AND THE ELEVATED STORAGE TANK.

THE CONTROL CENTER FOR THE SCADA SYSTEM WILL BE HOUSED AT THE FIRE DEPARTMENT ON DOVE ROAD.

SCADA PROJECT IS A BIG STEP IN BRINGING THE TOWN'S INFRASTRUCTURE UP TO CURRENT STANDARDS, AND ALLOWS PUBLIC WORKS TO MONITOR, DIAGNOSE AND CONTROL COMPONENTS OF BOTH THE WATER AND SEWER SYSTEMS REMOTELY, WHICH INCREASES EFFICIENCIES IN PROVIDING AND MAINTAINING SERVICE TO OUR CUSTOMERS.

THE TOWN RECEIVED A NOTICE OF COMPLIANCE LETTER FROM TC THIS YEAR FOR RESOLVING SEVERAL VIOLATIONS THAT HAD NOT BEEN ADDRESSED PREVIOUSLY.

KYLE WORKED WITH THE TC AND REACHED OUT TO FORMER CONSULTANTS OVER THE PAST YEAR TO GATHER INFORMATION AND SUBMIT THE PROPER PAPERWORK TO TC TO GAIN THEIR APPROVAL.

AND THEN THE PHOTOS ON THE RIGHT ARE ADDITIONAL PARKS PROJECTS COMPLETED BY PUBLIC WORKS.

THREATS. AS I MENTIONED PREVIOUSLY, THERE HAVE BEEN AT LEAST TWO INSTANCES OF FAILURES TO THE WATER TO THE TOWN'S WATER SUPPLY IN JUST OVER ONE YEAR.

OTHER THREATS INCLUDE WATER QUALITY, SANITARY SEWER, SEWER OVERFLOWS, STORMS, CONTRACTOR ERROR, AND FUTURE GROWTH AND DEVELOPMENT.

WITH GROWTH COMES OPPORTUNITIES TO PARTNER WITH OUTSIDE ENTITIES WHO CAN PROVIDE SERVICES, REVENUE AND IMPROVEMENTS TO THE TOWN.

DEVELOPMENT. THERE'S QUITE A BIT OF CONSTRUCTION GOING ON IN THE TOWN RIGHT NOW.

THE CAMPUS SITS AT CIRCLE T RANCH.

IS THAT CONCEPTUAL LAYOUT IN THE MIDDLE OF YOUR SLIDE? IT SHOWS A GREAT DEAL MORE DEVELOPMENT POTENTIAL ALONG STATE HIGHWAY 170 AND THROUGHOUT THE TOWN.

THIS IS AN EXCITING TIME FOR WESTLAKE WITH THE KNOWLEDGE OF WHAT'S TO COME.

THIS IS THE TIME TO PREPARE FOR POTENTIAL GROWTH BY PROACTIVELY PLANNING FOR THE FUTURE AND FINDING PARTNERS TO SHARE IN THOSE COSTS, THEREBY REDUCING THE BURDEN ON THE EXISTING TAXPAYERS. MASTER PLANS ARE THE BUILDING BLOCKS FOR FUTURE CAPITAL IMPROVEMENT PLANS AND ARE THE FIRST STEP TOWARD IMPLEMENTING IMPACT FEES AND OTHER DEVELOPMENT FEES.

MODELING OF THE EXISTING WATER AND WASTEWATER SYSTEMS WILL PROVIDE STAFF WITH A LIST OF PRIORITIZED PROJECTS, WITH ESTIMATED COSTS, THAT WILL BECOME THE TOWN'S CAPITAL IMPROVEMENT PROGRAM.

WE PLAN TO PRIORITIZE THE WATER SYSTEM AND BEGIN WORKING ON THE REDUNDANT WATER SUPPLY FOR THE TOWN.

STAFF HAS BEGUN THOSE DISCUSSIONS WITH CONSULTANTS REGARDING THE SCOPE OF A WATER MASTER PLAN, AND WE PLAN TO INITIATE COORDINATION WITH THE CITY OF FORT WORTH ON IMPROVEMENTS TO THE SYSTEM THAT WILL ALLOW WESTLAKE TO ACCESS THE WATER SUPPLY THAT THE TOWN ALREADY HAS RIGHTS TO.

THERE MAY ALSO BE OPPORTUNITIES TO WORK WITH SOUTHLAKE AND KELLER ON REDUNDANT WATER FEEDS THAT COULD BENEFIT ALL PARTIES.

THE CONTRACT FOR A WATER SYSTEM MODEL AND MASTER PLAN WILL BE ON A FUTURE AGENDA FOR CONSIDERATION.

OTHER INITIATIVES THAT WE'RE PLANNING FOR IN THE COMING YEAR ARE PUMP STATION UPGRADES AND ENHANCEMENTS, WATER METER PROGRAM, WATER QUALITY TESTING, WHICH IS CURRENTLY

[01:20:02]

ADDITIONAL PERSONNEL WILL ALLOW STAFF TO BRING THIS RESPONSIBLE RESPONSIBILITY BACK IN HOUSE, WHICH WILL REDUCE SOME OF THE COSTS TO THE TOWN.

COMPLETE THE CURRENTLY ONGOING LEAD IN COPPER INVENTORY THAT IS DUE IN THE MIDDLE OF OCTOBER, AND ANOTHER, ANOTHER INITIATIVE THAT'S NOT LISTED HERE INCLUDES TRANSFER OF OWNERSHIP OF THE N1 SANITARY SEWER LINE TO THE TRINITY RIVER AUTHORITY.

IT'S A 15-INCH SANITARY SEWER LINE THAT RUNS THROUGH THE TOWN, AND IN PRELIMINARY DISCUSSIONS, IN ORDER TO MAKE THAT TRANSFER, THEY NEED SOME UPGRADES THAT THAT HADN'T BEEN DONE TO THE LINE IN SEVERAL YEARS, AND THEY NEED ACCESS TO THE LINE.

AND ONCE THE TRANSFER IS COMPLETE AND THAT ACCESS IS GRANTED, THE TOWN WILL NO LONGER BE RESPONSIBLE FOR MAINTENANCE OF THAT 15-INCH LINE.

CRITICAL PUBLIC WORKS NEEDS AS FIRST RESPONDERS, PUBLIC WORKS NEEDS THE PERSONNEL, TOOLS AND EQUIPMENT TO CARRY OUT THE RESPONSIBILITY OF PROTECTING THE LIFE, SAFETY AND WELFARE OF THE PUBLIC, THE CITIZENS OF THE TOWN, THE CHILDREN OF WESTLAKE ACADEMY AND THE CUSTOMERS OF THE CITY THAT ENTRUSTED THE TOWN TO PROVIDE SERVICES TO THE BUSINESS AND CORPORATE CAMPUSES THAT HAVE CHOSEN TO BE IN WESTLAKE PERSONNEL PUBLIC WORKS IS IN IMMEDIATE NEED OF ADDITIONAL STAFFING WITH THE BUDGET.

WE ARE REQUESTING TWO FIELD PERSONNEL.

ONE WOULD BE A WATER WASTEWATER EQUIPMENT OPERATOR AND THE OTHER WOULD BE A RIGHT OF WAY TECHNICIAN.

TO HELP OUT WITH THOSE 200 PLUS LINE LOCATES THAT ARE REQUESTED MONTHLY.

THE TWO POSITIONS WILL WORK TOGETHER WITH EXISTING STAFF TO PERFORM VARIOUS WATER, WASTEWATER, STREET AND DRAINAGE TASKS, AND THEY CAN ALSO MONITOR AND ADDRESS PARKS NEEDS.

EQUIPMENT. CURRENTLY, PUBLIC WORKS HAS THREE PICKUP TRUCKS THAT THE FIELD PERSONNEL DRIVE, AND A POLARIS SIDE BY SIDE THAT THEY USE TO TRANSPORT MATERIALS. CURRENT STAFF POSSESS CLASS A AND CLASS B COMMERCIAL DRIVER'S LICENSES TO BE ABLE TO OPERATE HEAVY EQUIPMENT, BUT THE TOWN DOES NOT CURRENTLY HAVE ANY EQUIPMENT TO PERFORM THOSE GENERAL MAINTENANCE FUNCTIONS.

WE WOULD LIKE TO REQUEST A VACUUM TRAILER THAT CAN BE USED AS A MULTI-FUNCTIONING PIECE OF EQUIPMENT, WITH ATTACHMENTS THAT WOULD ALLOW IT TO BE UTILIZED FOR MANY TYPES OF PROJECTS. SO WHAT YOU WOULD.

WHAT THE VAC TRAILER WOULD BE ABLE TO DO WOULD HELP US REPAIR WATER LINES, SERVICE LEAKS, REPLACE WATER.

EXCUSE ME? REMOVE SEDIMENT FROM VALVE STACKS, CLEAR BLOCKED STORM DRAINS AND CULVERTS, EXCAVATE FOR SIGN POLE INSTALLATIONS, AND PROVIDE LOCATES FOR PUBLIC AND FRANCHISE UTILITIES. A SKIDSTEER WOULD ALSO BE HELPFUL FOR MATERIAL HANDLING, SUCH AS LOADING AND UNLOADING MATERIALS, BUT WE CAN HOLD OFF FOR ANOTHER YEAR FOR GIVEN PERMISSION TO PURCHASE THE VAC TRAILER. AND THEN, AS PART OF THE VEHICLE REPLACEMENT PROGRAM, WE'D LIKE TO REPLACE ONE OF THE EXISTING PICKUP TRUCKS WITH A FLATBED TRUCK.

THE 2015 F-150.

EXCUSE ME, FORD F-350 PICKUP TRUCK HAS OVER 100,000 MILES AND SHOULD BE ELIGIBLE FOR REPLACEMENT DUE TO AGE AND MILEAGE.

THE FLATBED TRUCK WOULD ALSO BE UTILIZED TO PULL THE VAC TRAILER PROJECTS WE KNOW THAT DEVELOPMENT IS COMING, AND IMPACT FEES ARE A MECHANISM FOR PARTNERING WITH DEVELOPERS TO PAY A PORTION OF THE COST OF EXPENSIVE INFRASTRUCTURE IMPROVEMENTS NEEDED TO SERVE THAT FUTURE GROWTH.

DEVELOPMENT FEES CAN REDUCE THE BURDEN ON THE EXISTING TAXPAYERS FOR MUCH NEEDED INFRASTRUCTURE IMPROVEMENTS, AND THESE TYPES OF FEES ARE NOT NEW TO DEVELOPERS, AS OUR NEIGHBORING COMMUNITIES HAVE BEEN COLLECTING THEM FOR YEARS.

AS YOU CAN SEE, THE LIST OF NEEDS IS ENDLESS, HOWEVER, WITH A COUPLE OF ADDITIONAL FIELD STAFF AND SOME PIECES OF MULTIFUNCTIONAL EQUIPMENT, PUBLIC WORKS CAN CONTINUE TO IMPROVE THE QUALITY OF CARE AND SERVICE TO THE TOWN OF WESTLAKE.

I'M HAPPY TO ANSWER ANY QUESTIONS.

THANK YOU. CHERYL. ON THE I KNOW IN THE CURRENT BUDGET IS PROPOSED FOR PROPOSING TO ADDRESS YOUR PERSONNEL NEEDS AND YOUR EQUIPMENT NEEDS.

BUT WHAT CAN WE ANTICIPATE AS FAR AS A TIMELINE TO UNDERSTAND OUR NEEDED PUMP STATION UPGRADES AND OTHER CAPITAL AND THE MASTER PLAN FOR WATER SO THAT WE KNOW WE CAN KEEP UP WITH OUR DEVELOPMENT AND PROVIDE THE AMOUNT OF WATER THAT THE CITY REQUIRES.

THE TOWN REQUIRES, IF A TIMELINE FOR US, SO WE CAN UNDERSTAND THOSE REQUESTS.

SO, WE KYLE AND I MET WITH A CONSULTANT LAST WEEK, AND ONE OF THE THINGS THAT WE HAD ASKED THEM FOR IS TO PROVIDE US A PROPOSAL ON THE PUMP STATION.

WE NEED SOMEONE TO COME IN AND TAKE A LOOK AT OUR PUMP STATION, SEE WHAT'S THERE, SEE HOW, SEE HOW IT RUNS, AND GIVE US A PRIORITIZED LIST OF THE OF THE COMPONENTS OF THE PUMP STATION THAT NEED TO BE REPLACED IMMEDIATELY, BECAUSE WITHOUT IT, IT IT COULD BE PRETTY BAD.

SO, TO STAFF, THAT'S, THAT'S ONE OF THE MAIN PRIORITIES.

TIMING. TIMING? YES, PLEASE. WE ARE EXPECTING TO MEET WITH THEM THE BEGINNING OF AUGUST AND WITH A PROPOSAL BEFORE THAT, WE ANTICIPATED SOMETHING THAT COULD BE APPROVED, AT LEAST THE ASSESSMENT OF IT, PROBABLY IN THE NEXT MONTH OR TWO.

AND THEN BY THE END OF THE YEAR, WE SHOULD HAVE SOME IDEA OF WHAT THOSE WHAT THOSE COMPONENTS AND WHAT THOSE COSTS WOULD LOOK LIKE IN TERMS OF A WATER MASTER PLAN.

[01:25:04]

SO IN THE NEXT COMING MONTHS A WATER MODEL IS WHAT IS REQUIRED TO BE ABLE TO BUILD THAT WATER MASTER PLAN.

SO THE MODEL LOOKS AT OUR CURRENT SYSTEM.

IT LOOKS AT WHERE THE DEAD END LINES ARE.

IT LOOKS AT WHAT THE PRESSURES ARE WITHIN THE SYSTEM AND GIVES US AN IDEA OF DO WE NEED ELEVATED ANOTHER ELEVATED STORAGE TANK? ARE WE GOING TO NEED ANOTHER PUMP STATION OR ARE WE, YOU KNOW, WILL WE BE ABLE TO MAYBE JUST UPSIZE OUR PUMP STATION? OR IS THERE ANOTHER LOCATION THAT WE WOULD NEED ANOTHER 1 OR 2 PUMP STATIONS IN THE COMING YEARS? AND AS PART OF THAT WATER MASTER PLAN, IT LOOKS AT THE COMPREHENSIVE PLAN FOR THE FOR THE ENTIRE TOWN, AND IT PLANS FOR THAT FUTURE GROWTH SO THAT WE'RE NOT BUILDING, YOU KNOW, 1 OR 2 LITTLE THINGS HERE AND THERE, NOT PLANNING FOR THE FUTURE.

IT'S GOING TO PLAN FOR ALL OF THOSE THINGS.

I WOULD ANTICIPATE A MODEL AND A FULL MASTER PLAN COULD LIKELY TAKE.

I'M GOING TO GO WITH NINE MONTHS TO BE CONSERVATIVE, POSSIBLY A YEAR.

THANK YOU.

CHERYL, I JUST WANTED TO BRING UP TWO TOPICS THAT ARE OBVIOUSLY NOT TOP TEN URGENCY TOPICS, BUT IT IS ABOUT DRAINAGE IN SOME OF OUR ROADS.

SO, ONE AREA IS BETWEEN THE BROWN AND SAND AND HOUSE IN THE STAGECOACH NEIGHBORHOOD.

THERE'S MASSIVE DRAINAGE ISSUES.

AND I KNOW THESE RESIDENTS HAVE BEEN DIGGING OUT THAT DRAINAGE HOLE ALMOST ON A DAILY DURING STORMS, SO THAT'S GOTTEN PRETTY BAD.

I DON'T THINK THEY'VE CALLED TO MENTION IT YET, BUT I WANTED TO BRING IT UP.

THE OTHER ONE IS ON THE DRAINAGE BETWEEN CUT OFF DOVE BETWEEN GLENWOOD AND QUAIL HOLLOW.

MULTIPLE RESIDENTS HAVE SAID THAT OVER THE YEARS, AS QUAIL HOLLOW HAS DEVELOPED OUT AND MORE ROADS HAVE BEEN PAVED, THE FLOW OF WATER SEEMS TO BE LARGER AND LARGER, WHERE AT ONE POINT THERE WAS A RISK OF FLOODING ON HOUSES ON THE GLENWOOD SIDE.

SO THAT TYPICALLY HAPPENS AT OUR BIGGEST STORMS, TYPICALLY IN MAY OR SO.

BUT IF YOU GUYS KEEP AN EYE OUT ON THAT, I'VE HAD RESIDENTS SEND ME CLIPS AND VIDEOS AND PHOTOGRAPHS OF JUST THE NIAGARA FALLS COMING OUT OF THAT TUBE NOW, A YEAR AGO OR TWO YEARS AGO, WHEN I BROUGHT IT UP, I WAS TOLD THAT IT WAS NORMAL, BUT I JUST THINK IT'D BE NICE TO CHECK AGAIN IF THAT'S REALLY NORMAL.

ABSOLUTELY. IF THERE ARE VIDEOS AND REPORTS THAT YOU CAN FORWARD TO US, WE CAN TAKE A LOOK AT THAT AND SAY, YEAH, WE DO.

YEAH. THANK YOU, CHERYL.

ANY OTHER QUESTIONS? CHERYL. THANK YOU AGAIN. WE'RE VERY GLAD YOU'RE WITH US.

AND WAIT JUST TO SAY THIS AGAIN.

WE GOT TO GET OUR ARMS AROUND OUR INFRASTRUCTURE AND WHAT WE NEED TO DO.

OBVIOUSLY, WE'RE WELL ON THE WAY.

THANK YOU AND WELCOME, CHERYL.

OKAY. LET'S SEE.

[H. CONSENT AGENDA]

THOSE ARE VERY INVOLVED THINGS.

ALL WE ARE VOTING ON TO HAVE A PUBLIC HEARING AT THE NEXT MEETING.

FOR THE CONSENT AGENDA.

IS THERE ANY OF THESE THAT ANYBODY WANTS TO TALK ABOUT? MAYOR. IF I CAN, STAFF WOULD LIKE TO PULL H 224-214 FROM THE CONSENT AGENDA.

WE'D LIKE TO DISCUSS THAT AT A LATER TIME.

I THINK THAT'S GOOD IN LIGHT OF WHAT'S GOING ON.

YES, SIR. OKAY. CAN I GET A MOTION TO APPROVE THE CONSENT AGENDA? SO MOVED. CAN I GET A SECOND? I'LL SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU.

OKAY. CLAY, DO YOU WANT TO TAKE A BREAK, OR DO YOU WANT TO KEEP GOING? I WANT TO KEEP GOING. NO, SIR.

TIMELINE IS FINE UNLESS YOU GUYS NEED A BREAK.

OKAY, LET'S KEEP GOING.

SO, AGENDA ITEM I PUBLIC HEARING.

[I.1. Hold a public hearing, discuss, and consider adopting an Ordinance to approve a Specific Use Permit for a Wireless Cell Tower to be located at 2000 Dove Road, also known as the Town of Westlake Fire Station, an approximately 5.02-acre site. The property is generally located on the northwest intersection of FM 1938 Davis Blvd. and Dove Road. (Helen-Eve Beadle, Interim Town Planner) a. Staff Presentation b. Hold Public Hearing c. Discuss and Consider d. Act]

THE PROPERTY IS GENERALLY LOCATED IN THE NORTHWEST INTERSECTION OF BOULEVARD AND DOVE ROAD.

HELEN. EVE. GOOD EVENING.

MAYOR, TOWN COUNCIL.

MY NAME IS HELEN EVE BEADLE.

I'M YOUR CONTRACTED PLANNER TO HELP FACILITATE DEVELOPMENT APPLICATIONS THROUGH YOUR PERIOD OF TRANSITION.

THE FIRST ITEM THIS EVENING IS THE SPECIFIC USE PERMIT.

AND THE APPLICATION IS LOCATED AT THE NORTHWEST CORNER OF DAVIS AND DOVE ROAD.

IT IS ON THE FIRE STATION SITE, IDENTIFIED WITH THE STAR IMAGE IN FRONT OF YOU, SO THE PROPERTY'S JUST A LITTLE OVER FIVE ACRES.

AND THE APPLICANT HAD SUBMITTED A SITE PLAN FOR YOU TO CONSIDER.

THE CELL TOWER IS ON A 25 BY 25 LEASE SPACE, AND THE ACCOMPANYING EQUIPMENT IS JUST TO THE

[01:30:02]

THE EQUIPMENT IS SCREENED IN AN EIGHT-FOOT MASONRY STRUCTURE ENCLOSURE WITH A GATED ACCESS POINT THAT TIES INTO THE FIRE STATION DRIVE.

IT'S A LITTLE BIT OF A BLOW UP.

AS I SAID, THE TOWER IS LOCATED ON THE WEST SIDE.

IT'S MY POINTER.

THERE WE GO.

ON THE WEST SIDE. AND THEN THE LARGER LEASED SPACE IS JUST TO THE EAST.

THE TOWER IS PROPOSED AT 150 130FT.

I UNDERSTAND THE DISCUSSIONS HAD OCCURRED AT ONE POINT AND IT WAS 150FT.

SO THEY BROUGHT THAT DOWN 20FT.

AND THIS SUP AND THE TOWER WOULD HELP FINISH OUT A LACK OF COVERAGE IN THE AREA.

AND THE 130-FOOT TOWER.

WOULD ALSO HAVE, IN ADDITION TO THAT, A FOUR-FOOT ROD.

SO THE TOWN COUNCIL HAS THE ABILITY JUST AS AN ELEVATION OF THE TOWER.

THE TOWN COUNCIL HAS THE ABILITY TO CONSIDER DEVELOPMENT REGULATIONS AND SETBACKS IN THE GENERAL GOVERNMENT USE DISTRICT, AND THE PROPERTY IS ZONED FOR GOVERNMENT USE.

AND IN THE FIRST COLUMN I HAVE IDENTIFIED THE BUILDING SETBACKS.

THE SECOND COLUMN INCLUDES THE RESIDENTIAL, THE RESIDENTIAL WIRELESS COMMUNICATION FACILITY, SETBACKS.

AND THEN THE LAST COLUMN ILLUSTRATES WHAT THIS SUP APPLICATION IS REQUESTING TO ACCOMMODATE THEIR SITES.

SO, THE HEIGHT AND THE BASE DISTRICT IS THREE STORIES OR 50FT IN YOUR COMMUNICATIONS FACILITIES, YOU'RE ALLOWED TO HAVE 65FT GO UP TO 80FT WITH ADDITIONAL CREDITS BASED ON ADDITIONAL STANDARDS.

THIS APPLICATION IS REQUESTING 130FT AND THE FOUR FOOT.

THE FRONT SETBACK IN GOVERNMENT USE IS 50FT.

IT'S NOT ALLOWED WITHIN THE FRONT YARD SETBACK.

COMMUNICATIONS STANDARDS.

HOWEVER, THERE IS A PLATTED SETBACK OF 100FT ON THIS PROPERTY, AND THE APPLICATION IS REQUESTING THE 100 FRONT YARD SETBACK. THE REAR IS 50FT AND THEN IN THE COMMUNICATIONS FACILITIES REGULATIONS, IT'S ALLOWED IN REAR YARDS BEHIND REQUIRED BUILDING SETBACK, WHICH IS 50FT.

THIS APPLICATION HAS A ZERO-FOOT SETBACK.

REQUEST A SETBACK FROM RESIDENTIAL ZONING DISTRICTS THAT IS NOT APPLICABLE IN GOVERNMENT USES.

HOWEVER, IN THE RESIDENTIAL COMMUNICATIONS FACILITIES REGULATIONS, IT'S TWO FEET OF SETBACK FROM A RESIDENTIAL ZONING DISTRICT.

TRADITIONALLY, THAT ZONING DISTRICT GOES DOWN CENTER LINES OF ROADWAY, AND IT'S FOR EVERY TWO FEET FOR EVERY ONE FEET OF WIRELESS FACILITY.

SO, IN THIS CASE, THAT WOULD BE A 260-FOOT SETBACK FROM RESIDENTIAL PROPERTY.

THE NEAREST STRUCTURE IS 285FT FROM THE TOWER.

AND THIS LAST COLUMN IDENTIFIES THEIR REQUEST.

THEY WOULD LIKE THEY'RE PROPOSING 166-FOOT SETBACK FROM THE RESIDENTIAL ZONING.

NOW, AS I MENTIONED EARLIER, THE TOWN COUNCIL HAS THE ABILITY TO MODIFY DEVELOPMENT STANDARDS IN THE GOVERNMENT DISTRICT. THE ITEM WAS THE EXCUSE ME.

THE APPLICATION FOR THE SUP HAS A NUMBER OF ITEMS IN YOUR ORDINANCE FOR CONSIDERATIONS TO ADDRESS THE NEED EFFECT.

INTERFERENCE, ESTHETICS, COMPATIBILITY OBJECTIVES AND UNIQUE RECEPTION CONDITIONS AND THERE ARE CONDITIONS THAT ARE INCLUDED IN YOUR DETAILED AGENDA PACKET FOR THIS ITEM WHERE THE APPLICANT HAS ADDRESSED THE LABEL OR EXCUSE ME, THEIR APPLICATION REQUIREMENTS, THEY HAVE OUTLINED AND ADDRESSED EVERYTHING THAT'S REQUIRED AND THE DEVELOPMENT REVIEW OF THE APPLICATION.

THERE WERE EIGHT CONDITIONS IDENTIFIED.

THEY'RE LISTED IN YOUR AGENDA PACKET IN DETAIL, BUT IN BRIEF SUMMARY THEY NEED TO ADD SOME LABELS.

PROVIDE FOR A PERMIT APPLICATION.

WITH ONE YEAR OF APPROVAL.

THERE WILL BE LIGHTING RESTRICTIONS, MAINTENANCE REQUIREMENTS, INSPECTIONS AND NO SIGNAGE ALLOWED ON THE FACILITY.

[01:35:05]

THOSE TWO ARE DETAILED IN THE PLANNING AND ZONING COMMISSION CONSIDERED THIS ITEM ON JULY 9TH, AND THEY VOTED TO DENY RECOMMENDING THE APPLICATION TO YOU ALL.

AND THEIR REASONING WAS THAT THERE'S A LACK OF CITIZEN SUPPORT AND TO EXPLORE OTHER OPTIONS IN THE AREA.

THERE WERE A NUMBER OF RESIDENTS THAT CAME AND SPOKE IN OPPOSITION TO THE ITEM, AND GENERALLY NOT SUPPORTED AS A APPROPRIATE LOCATION. I BELIEVE THOSE FOLKS ARE HERE THIS EVENING AND WOULD LIKE TO SPEAK, AND I BELIEVE THE APPLICANT IS HERE AND WOULD MOST LIKELY HAVE A PRESENTATION FOR YOU.

I'M AVAILABLE IF YOU HAVE ANY QUESTIONS.

THANK YOU VERY MUCH. APPROPRIATE.

BRING MR. GROGAN UP NOW.

YES, SIR. OKAY.

MR. GROGAN FROM VERTICAL BRIDGE.

THANK YOU, MR. MAYOR.

COUNCIL MEMBERS APPRECIATE THE TIME YOU'VE GIVEN ME TO PRESENT ON BEHALF OF MY COMPANY.

I AM WITH VERTICAL BRIDGE.

MY NAME IS MATT GROGAN.

I'M A PROJECT DIRECTOR WITH THEM.

I AM BASED IN ATLANTA, GEORGIA, ACTUALLY CANTON, GEORGIA SPECIFICALLY.

IT'S A BEDROOM COMMUNITY ABOUT 40 MILES OUTSIDE OF ATLANTA.

MY AREA OF RESPONSIBILITY ACTUALLY RANGES FROM THE CAROLINAS ALL THE WAY OVER TO TEXAS.

SO I COVER THE ENTIRE SOUTHEAST.

THIS APPLICATION WAS ORIGINALLY PRESENTED ON THE NINTH TO THE PLANNING COMMISSION BY RALPH WINEGARNER THE BAKER DONELSON.

RALPH ACTUALLY HAD A FAMILY EMERGENCY.

HE WAS SUPPOSED TO BE HERE TODAY.

I THINK HE NOTIFIED THE TOWN ABOUT THAT AND ASKED FOR A CONTINUANCE.

SINCE IT WAS ALREADY PUBLICIZED ON THE AGENDA.

THEY SAID THAT WE HAD TO SHOW UP, SO I CAME OFF THE BENCH.

ALSO I DO HAVE BILAL, WHO IS AN RF ENGINEER WITH VERIZON.

THEY'RE ACTUALLY OUR CLIENT.

THEY'RE WHY WE CONSIDERED THIS RING IN THE FIRST PLACE.

THEY CAME TO US ASKING US TO SEEK HELP TO TRY TO FIND THEM A PERMANENT SOLUTION TO HELP FILL THIS COVERAGE GAP.

WE DIDN'T SEE ANY OF THEIR PROPAGATION MAPS.

IT WAS IN THE PRESENTATION.

I DON'T ACTUALLY HAVE A CLICKER OR A PRESENTATION FORMALLY, SO MAYBE WE COULD PULL THAT UP IF BILAL HAS TO ANSWER ANY QUESTIONS REGARDING THE TECHNICAL ASPECT OF VERIZON'S COVERAGE AND AUDIENCE, SEE HIM.

BUT THERE MIGHT BE SOME REPRESENTATIVES FROM SOME OF OUR OTHER CLIENTS AND.

THIS IS ACTUALLY A BIT OF A UNIQUE SITUATION IN MANY ASPECTS.

NUMBER ONE IT IS A PRETTY UNIQUE TOWER, RIGHT? THE DESIGN WAS MORE THAN TWO YEARS IN THE MAKING.

AND IT TOOK A LOT OF FEEDBACK FROM INDIVIDUALS, NOT ONLY FROM THE TOWN, FROM OURSELVES THE CLIENTS TO TRY TO DESIGN SOMETHING THAT MATCHED AND WENT WITH THE TOWN OF WESTLAKE.

IT'S ONE OF THE MOST UNIQUE CELL TOWERS THAT I'VE EVER BUILT.

I'VE BEEN WITH VERTICAL BRIDGE FOR TEN YEARS.

I'VE DONE OVER 500 OF THESE ZONINGS.

I CAN ONLY COUNT A HANDFUL OF THEM THAT HAD A PRETTY UNIQUE STEALTH DESIGN LIKE THIS.

SO IT REALLY SPEAKS TO THE AMOUNT OF WORK THAT WENT INTO TRYING TO GET A DESIGN THAT FIT IN SPECIFICALLY WITH THE FIRE DEPARTMENT.

IT ALMOST LOOKS LIKE IT MADE TO BE PART OF THAT WITH THE TYPE OF STONE AND THE STRUCTURE AND THE LATTICE AND ALL THAT STUFF THAT'S USED IN DOING SO.

THIS TOWER, JUST FROM AN ECONOMIC STANDPOINT, IS GOING TO BE 3 TO 4 TIMES WHAT OUR NORMAL TOWER DOES COST TO CONSTRUCT.

SO, IT'S, IT'S, YOU KNOW, A BIG EVENT FOR US AND UNDERTAKING AS WELL.

ANOTHER UNIQUE SITUATION IS NORMALLY WE BUILD FOR ONE CLIENT, RIGHT? WE COME IN TO YOU AND ASK FOR APPROVAL FOR US TO CONSTRUCT A TOWER TO HOLD MULTIPLE CARRIERS.

BUT AT THAT TIME WE ONLY HAVE ONE TENANT READY TO GO ON.

IN THIS INSTANCE, WE HAVE THREE TENANTS.

BOTH AT&T AND T-MOBILE HAVE SHOWED INTEREST AND HAVE SHOWN SUPPORT AS WELL.

AND THEY'RE GOING TO GO ON THIS TOWER IF APPROVED AFTER VERIZON OBVIOUSLY BE THE FIRST ONE.

THAT DOES COUNCIL APPROVED THE LEASE TO BE SIGNED IN, I THINK, JANUARY OF 2022, WHICH ACTUALLY GOT THE LEASE EXECUTED BACK IN NOVEMBER OF 2022.

THERE ARE INCENTIVES WHEN YOU GET A CERTAIN NUMBER OF TENANTS ON THAT TOWER.

SO, I THINK WE AUTOMATICALLY HIT THAT INCENTIVE RIGHT OFF THE BAT WITH THREE.

ANYWAY, THIS THIS SITUATION, I THINK EVERYBODY KNOWS IT WELL.

IT'S RIGHT DOWN THE STREET. IT'S ON DOVE ROAD, RIGHT AT THE INTERSECTION OF DOVE AND DAVIS.

[01:40:05]

THE IT'S A STEALTH TOWER.

AS STAFF MENTIONED IT IS 130FT HIGH.

IT WAS ORIGINALLY SUPPOSED TO BE 150FT.

WE DID MAKE SOME CONCESSIONS WITH OUR CLIENTS TO REDUCE THAT HEIGHT.

VERIZON IS GOING TO GO AT THE 120 FOOT RAD, FOLLOWED BY AT&T AT 110, AND T-MOBILE WILL GO AT 100.

THERE IS ROOM BELOW THAT THE LEASE ACCOUNTS FOR EMS AND TOWN SERVICES TO PLACE EQUIPMENT ON THERE IF NEED BE.

THE PROP MAPS LIKE I SPOKE TO THAT ARE UP ON THE BOARD.

THE RED IS WHAT WE'RE TRYING TO ACHIEVE.

THIS IS THE EXISTING VERIZON COVERAGE, AS YOU CAN SEE ALONG THAT CORRIDOR.

YOU'VE GOT GREEN AND RED, WHICH SHOWS LOW COVERAGE IN THAT AREA.

AS A MATTER OF FACT, I DROVE ALL OVER THE COUNTY PRIOR TO COMING IN HERE TODAY AND SPECIFICALLY ON DOVE ROAD.

AND WHEN I GOT OFF DAVIS ON TO DOVE, I WENT FROM 3 TO 2 BARS ALL THE WAY DOWN TO 0 TO 1 ALL THE WAY ACROSS THAT CORRIDOR. I HAVE T-MOBILE.

THAT'S WHO MY SERVICE PROVIDER IS.

SO, I KNOW THAT'S DEFINITELY A NEED FOR THEM.

SO I'M ASSUMING THAT OTHER PEOPLE HAVE THE SAME EXPERIENCES IN AND AROUND THIS AREA.

IF YOU COULD CLICK TO THE NEXT ONE, YOU CAN ACTUALLY SHOW WHAT IT WHAT IT DOES WHEN VERIZON DOES SHOW THE PROPOSED COVERAGE AT THE HEIGHT OF 120FT.

AS WE PROPOSED SO THAT IMMEDIATELY FILLS THE, THE OPEN SPACE AND, AND AFTER THIS ONE, IT DOES SHOW AT&T AS WELL AS T-MOBILE, AND YOU GET THE SAME EFFECTS.

IT IS DEFINITELY IN NEED. THREE OF THOSE CARRIERS.

AS FAR AS PROPERTIES, THERE WERE NO PROPERTIES REALLY AVAILABLE.

THE OTHER PROPERTY THAT MADE THE MOST SENSE WAS THE FIDELITY CAMPUS, THAT IS, TO THE REAR OF THE FIRE STATION.

ATTEMPTS TO REACH OUT TO THEM.

DIDN'T COME TO COME TO FRUITION.

SO, THE MOST SITE THAT MADE THE MOST SENSE WAS THE FIRE STATION.

OBVIOUSLY TOWN VOTED WITH US AS EVIDENCE OF GETTING THAT APPROVAL BACK IN JANUARY OF 2022.

WE ENTERED INTO A LEASE AND THEN STARTED ON OUR PATH HERE.

SO, IT IS DEFINITELY A NEED THAT THAT NOT ONLY OUR CLIENTS RECOGNIZE, BUT ALSO THE TOWN AS WELL.

AS I MENTIONED BEFORE, THE TOWER IS GOING TO BE DESIGNED TO KIND OF BLEND IN WITH THE EXISTING PROPERTY.

ALL THE MATERIALS USED ARE USED ON THE FIRE STATION.

AND THE STRUCTURE ITSELF, THE FOUR-SIDED STRUCTURE KIND OF MIRRORS SOME OTHER STUFF THAT YOU HAVE IN THE AREA, MORE SPECIFICALLY JUST DOWN THE ROAD AT SOLANA AND DAVIS.

YOU'VE GOT A TOWER THAT IS A PIECE OF SOME OF THE ARCHITECTURE OUT THERE.

IT WOULD ALMOST BOOKEND BOTH SIDES OF DAVIS ROAD.

IT'S A NICE COMPLEMENT TO IT, AND I DIDN'T GET THE EXACT MEASUREMENT OF THAT, THAT HEIGHT.

BUT I WANT TO SAY IT'S CONSISTENT WITH THE HEIGHT OF THE TOWER THAT WE'RE PROPOSING.

SO, I THINK THAT WAS ONE OF THE DRIVING FACTORS IN TERMS OF GETTING US TO THE HEIGHT THAT WE ENDED UP AT.

THERE ARE SEVERAL BENEFITS FOR THIS TOWER.

NUMBER ONE, OBVIOUSLY THE COVERAGE I'VE SAT THROUGH THE ENTIRE PRESENTATIONS OF ALL THE FOLKS BEFORE.

SEEMS LIKE A LOT OF THE THINGS THAT WERE TALKED ABOUT TODAY ARE GOING TO BE IN SOME WAY THINGS THAT CELL TOWER CAN AID IN. YOU TALKED ABOUT YOUR BUDGET, RIGHT? WE'RE GOING TO PROVIDE SOME MONEY TO THE TOWN THAT CAN HOPEFULLY BE USED TO SOME OF THE PROJECTS.

PUBLIC WORKS WAS UP HERE TALKING ABOUT FIRST RESPONDERS.

AT&T WHO'S GOING TO GO ON THIS TOWER? HAS A FIRSTNET NETWORK THAT IS SPECIFICALLY FOR STATE OF EMERGENCIES ISSUES LIKE 911, GOD FORBID BUT NATURAL DISASTERS AND STUFF LIKE THAT.

WHEN COMMUNICATION GOES DOWN THEIR NETWORK IS UP AND AVAILABLE TO THOSE FIRST RESPONDERS TO THOSE FIRST RESPONDERS ONLY SO THEY CAN GET OUT AND COMMUNICATE AND NOT BE BOGGED DOWN BY THE OTHER CELL USERS WHEN, WHEN CRISIS IS, IS NEEDED.

AND, YOU KNOW, WE'RE, WE'RE, YOU KNOW, CONSIDERED A UTILITY.

THE LANDLINES HAVE GONE AWAY.

EVERYTHING IS DONE ON YOUR PHONE.

SECURITY, RIGHT. THE AMOUNT OF DATA.

IT'S NOT JUST PHONE CALLS AND TEXTS ANYMORE.

EVERYBODY'S DOING EVERYTHING FROM THEIR PHONE, FROM STREAMING.

IF ANYBODY HAS KIDS, YOU KNOW, YOU CAN'T GET THEM AWAY FROM THEIR TABLETS AND PHONES.

MORE THAN FIVE MINUTES TO EAT DINNER.

SO EVERYTHING THAT THEY DO, ALL YOUR STREAMING SERVICES ARE NOW APPS THAT YOU CAN DO FROM THAT HOME SECURITY IS FROM AN APP ON YOUR PHONE.

[01:45:01]

ALL OF THAT STUFF IS, IS DEPENDENT UPON WIRELESS COMMUNICATION THAT OUR TOWER IS GOING TO PROVIDE.

AND ONE OTHER THING. I MEAN, YOU KNOW, SINCE COVID WORK FROM HOME HAS EXPLODED.

SO I KNOW I DO IT.

MY COMPANY IS BASED IN BOCA RATON, FLORIDA.

I AM A TEN YEAR VETERAN OF THIS COMPANY, AND I HAVE NEVER WORKED A DAY IN THAT OFFICE.

I HAVE ALWAYS WORKED. SO INTERNET IS VITAL.

THE BEDROOM COMMUNITY THAT I LIVE IN, VERY SIMILAR TO WESTLAKE.

IT IS A HIGH END AREA.

WE ARE VERY PROTECTIVE OF, OF OUR NEIGHBORHOODS.

BUT THERE IS ADVANCEMENT IN TECHNOLOGY THAT WE NEED TO HELP SUPPORT THE FOLKS THAT DO WORK FROM HOME.

I LIVE IN A NATURE PRESERVE.

SOMEBODY WAS MENTIONING IN THE BEGINNING ATVS ON NATURE TRAILS.

WE HAVE SIX MILES OF NATURE TRAILS THAT GO AROUND MY COMMUNITY.

SO IT'S, YOU KNOW, WE'RE VERY, YOU KNOW KEEN ON TRYING TO PROTECT OUR AREAS AND MAKE SURE WE PRESERVE THEM.

AND WE UNDERSTAND THAT INFRASTRUCTURE KIND OF BRINGS IN AND, YOU KNOW, UNSIGHTLY THAT SOME FOLKS SAY ABOUT THAT IS DAMAGING.

YOU KNOW, WE WORKED HARD TO MAKE THIS DESIGN TRY TO BLEND IN WITH THE NATURAL SURROUNDINGS.

DRIVE DOWN DAVIS. IT IS MONOPOLE AFTER MONOPOLE AFTER MONOPOLE WITH THOSE ANTENNAS JUST SHOWING.

THIS IS THIS IS SIGNIFICANT UPGRADE FROM YOUR STANDARD TELECOMMUNICATIONS SITE THAT YOU SEE ALL OVER.

IT WOULD ALMOST BLEND IN.

IN ADDITION TO THAT, WE HAVE THE FOLKS HAD MENTIONED FROM THE LAST MEETING.

THERE WAS A COMMENTS ABOUT PROPERTY VALUES.

RIGHT. THE ADDITION OF CELL TOWERS INTO A NEIGHBORHOOD DECREASES PROPERTY VALUES AND HOME VALUES. AND WE ACTUALLY HAVE A THIRD PARTY REPORT UNDERWAY.

I'D LIKE TO SUBMIT INTO THE RECORD A COPY OF A REPORT THAT WE'VE DONE FOR ANOTHER CELL TOWER BECAUSE THE ONE THAT WE'RE DOING FOR THIS PROPERTY HASN'T BEEN DONE YET.

JULY 9TH WAS THE WAS THE LAST MEETING.

RIGHT. SO WE'VE GOT THAT INFORMATION.

WE TRIED TO GET IT DONE AS QUICK AS POSSIBLE.

IT WILL BE DONE. AND WE'D LIKE TO REPLACE IT ONCE.

ONCE WE DO HAVE IT TO SHOW YOU, BUT IN EVERY PROPERTY APPRAISAL REPORT THAT WE'VE DONE BY A THIRD PARTY IT HAS SHOWED THAT THE PROPERTY VALUES DON'T GO DOWN IN EVERY CASE THEY'VE GONE UP BECAUSE NOW NEW HOMEBUYERS, WHEN THEY'RE OUT THERE AND THEY'RE LOOKING THAT, YOU KNOW, WORK FROM HOME IS IMPORTANT, RIGHT? YOU DEPEND ON YOUR PHONE, RIGHT? CAN I SAY SOMETHING? YES, MA'AM.

SO, I'M ANNA WHITE.

I HAVE HEARD YOUR PRESENTATIONS NOW THROUGH THREE ADMINISTRATIONS, AND I LIVE ON THE WEST SIDE OF TOWN.

I HAVE T-MOBILE, AND I HAVE CRAPPY CELL SERVICE.

SO I WANT TO JUST SPEAK TO YOU AS A RESIDENT.

WHO NOW HAS SAID ON COUNCIL FOR THREE ADMINISTRATIONS, AND I HAVE TO BE COMPLETELY TRANSPARENT, I'M DISAPPOINTED IN YOUR PRESENTATION TODAY.

IT'S VERY CLEAR THAT YOUR CLIENTS ARE VERIZON AND THE OTHER CELL CARRIERS, BUT YOUR CLIENTS ARE NOT THE RESIDENTS OF WESTLAKE.

AND THE TWO MAIN REASONS WHY I SAY THIS IS BECAUSE I ASKED YOU LAST YEAR TO GO BACK AND ANSWER TWO QUESTIONS FOR ME.

ONE, WOULD THIS CELL TOWER ACTUALLY SOLVE OUR PROBLEMS? AND TWO, WHAT WERE THE OTHER OPTIONS THAT WE HAVE? NOW, YOU AND I BOTH KNOW THERE ARE OTHER OPTIONS THAT COULD SERVE THE RESIDENTS IN WESTLAKE AND SOLVE OUR CELL SERVICE ISSUES.

YOU ALSO KNOW THAT YOUR TOPOGRAPHY PICTURES ARE MISLEADING, BECAUSE THERE ARE SEVERAL AREAS IN TOWN THAT ARE LOWER IN TOPOGRAPHY THAT WOULD NOT BENEFIT FROM THIS TOWER. AND YOU ALSO KNOW, BECAUSE WE TALKED EXTENSIVELY ABOUT THIS LAST YEAR, THAT A LOT OF THE BUILDING MATERIALS IN VICARA ARE VERY HIGH QUALITY, AND IT'S VERY QUESTIONABLE WHETHER EVEN A CELL TOWER WITHIN RANGE WOULD PROVIDE CELL SERVICE IN THE HOUSES.

AND LAST BUT NOT LEAST, MY NEIGHBORHOOD WOULD NOT BE REACHED BY THIS CELL TOWER.

SO, THERE ARE LOTS OF OTHER OPTIONS THAT WOULD BETTER SERVE OUR COMMUNITY.

AND I REALLY DON'T WANT TO BE PATRONIZED ABOUT HOW PRETTY THIS TOWER LOOKS.

YOU CAN PUT LIPSTICK ON A PIG, BUT IT'S STILL A PIG.

DO I FEEL LIKE OVER THE LAST THREE YEARS, YOU'VE BEEN TRYING TO STUFF THIS IDEA DOWN OUR THROATS? AND I'M REALLY DISAPPOINTED THAT YOU DIDN'T ANSWER THE QUESTIONS WE ASKED LAST YEAR.

SURE. I WELL, I APPRECIATE YOUR COMMENTS.

AND I DO REALIZE THAT THE CITY THE TOWN OF WESTLAKE RESIDENTS.

[01:50:01]

THEY ARE MY CLIENT'S CLIENTS.

AND THAT'S WHY WE'RE HERE, RIGHT? I MEAN, WE'RE TRYING TO PROVIDE A SERVICE FOR THEM.

I THINK YOU'RE SAYING THAT A FEW THINGS.

NUMBER ONE, CAN THERE, ARE THERE ALTERNATIVE SOLUTIONS? I THINK IF THERE WERE ALTERNATIVE SOLUTIONS TO SUCCESSFULLY COVER THIS AREA, THEY WOULD HAVE BEEN PRESENTED.

I DISAGREE.

OKAY. THEN WE CAN AGREE TO DISAGREE.

BUT THE REASON WE'VE BEEN HERE FOR, WELL, LET'S JUST GO BACK.

I MEAN, JANUARY 20TH, 2022 AGAIN, YOU DIDN'T ANSWER OUR QUESTIONS, SO.

OKAY, THAT'S UNFORTUNATE, MR. GROGAN. JUST FOR THE.

YEP. BUT ANYWAY, I WOULD SAY IF THERE WERE ALTERNATIVE SOLUTIONS, WE WOULD BE HERE WITH AN ALTERNATIVE.

MY CLIENTS WOULD BE FORCING THAT, RIGHT? I MEAN, TECHNOLOGY DOESN'T WAIT.

WE WON'T BE. I DISAGREE, SO LET'S MOVE ON FROM THAT TOPIC, OKAY? ALL RIGHT. WE CAN DO THAT.

ANYWAY, I WOULD LIKE TO SUBMIT THE PROPERTY REPORT.

THE APPRAISAL REPORT AS A PIECE OF EVIDENCE FOR THE FOR THE RECORD, I ALSO HAVE THE TELECOMMUNICATIONS ACT OF 1996. I DO WANT TO SUBMIT THIS.

THIS IS A CORNERSTONE OF OUR INDUSTRY, RIGHT.

IT'S A DOCUMENT THAT WE BASE A LOT OF OUR JUST HOW WE OPERATE ON.

IT ALSO DOES HELP SUPPORT AND GIVE REASONS FOR SOME OF THE, SOME OF THE WAYS THAT THAT MUNICIPALITIES AND JURISDICTIONS CAN OPERATE AND CAN VOTE.

THERE ARE THINGS THAT THE FEDERAL GOVERNMENT CONTROLS.

FCC. RIGHT? EMISSIONS, RF EMISSIONS.

I KNOW A LOT OF PEOPLE HAVE CONCERNS ABOUT HEALTH AND STUFF LIKE THAT.

FCC GOVERNS THAT RIGHT THERE.

THERE ARE ALLOWABLE RATES THAT THEY CAN OPERATE WITHIN THAT, THAT THEY CANNOT GO ABOVE.

SO, THERE IS THE FCC THAT DOES CONTROL THAT AS WELL AS OTHER ENVIRONMENTAL COMPANIES THAT, THAT WE, WE HAVE TO GO THROUGH TO EVEN GET TO THIS POINT.

RIGHT. ALL OF THESE REPORTS THAT WE HAVE TO DO TO MAKE SURE THAT PROPERTY IS.

PARDON ME, FOR IT IS A MAYOR'S PREROGATIVE TO LIMIT YOUR TIME, BUT WE'RE GOING TO HEAR FROM OUR COMMUNITY HERE IN A MINUTE.

I'LL THROW YOU A BONE COMING OFF THE BENCH, ACTUALLY, LIKE YOU DID A REASONABLE JOB OF REPRESENTING YOUR POSITION.

SO I WANT TO THROW YOU A LITTLE BONE THERE.

BUT AT THE END OF THE DAY, WE REPRESENT OUR MEMBERS OF OUR COMMUNITY.

SO WE'LL HEAR FROM THEM HUNDRED PERCENT SHORTLY.

YES, SIR. MR. GROGAN, WE APPRECIATE YOUR TIME.

AND COUNCILMAN WHITE.

WE KNOW I WAS SITTING IN THE AUDIENCE, YOU KNOW, THREE ADMINISTRATIONS AGO WHEN WE STARTED TALKING ABOUT THIS.

AND IT'S ACTUALLY ONE OF THE REASONS I RAN FOR COUNCIL.

I DIDN'T LIKE THE QUESTIONS WERE BEING ANSWERED OR BEING ASKED FROM COUNCIL AT THE TIME, AND WE APOLOGIZE.

IT'S GONE THROUGH, BUT WE DO APPRECIATE YOUR TIME.

ABSOLUTELY. ABBY, WHO WOULD I GIVE THESE DOCUMENTS? DIANA BUCHANAN.

I WANT TO NOW OPEN UP A PUBLIC HEARING REGARDING THE SPECIFIC USE PERMIT REQUEST FOR WIRELESS CELL TOWER, 2000 DOVE ROAD.

IS THERE ANYONE THAT WOULD LIKE TO SPEAK? I KNOW, PAM, I KNOW GAIL SPOKE EARLIER.

I THANK YOU, MY NAME IS ANNA EISEN.

I RESIDE AT 1905 GAILLARDIA COURT.

I WAS ASKED TO COME HERE TONIGHT BY SOME OF THE FELLOW GUARDIAN COURT PEOPLE WHO ALL HAVE DIFFERENT CELL SERVICE AND HAVE FIVE BARS AND HAVE NO COMPLAINTS.

WE DO. THEY ASKED ME TO COME AND ALSO THANK THE P&Z.

I SPOKE AT THE HEARING FOR THEIR DILIGENCE AND THEIR DECISION TO DECLINE THE APPLICATION FOR THE CELL TOWER.

DURING THE HEARING, SOME OF THE PEOPLE ON P&Z ACTUALLY CALLED IT A MONSTROSITY.

AS SOMEONE WHO LIVES THE CLOSEST TO THE TOWER, I CAN TELL YOU THAT I DID SOME RESEARCH, AND, YOU KNOW, 130FT MAY SOUND LIKE A REDUCTION, BUT IT'S ALMOST THE SAME EQUIVALENT OF FIVE HIGH SCHOOL GOALPOSTS STACKED ONE ON TOP OF THE OTHER.

IT'S APPROXIMATELY THE SAME HEIGHT AS THE STATUE OF LIBERTY WITHOUT THE BASE, AND ALSO THE SAME SIZE AS THE SPACEX STARSHIP WITHOUT THE BOOSTER. SO, WHEN YOU THINK ABOUT HAVING THAT IN YOUR BACKYARD, IT REALLY IS A MONSTROSITY.

SUSAN MATTHEWS, WHO'S A PROFESSIONAL REALTOR, GAVE A PRESENTATION, AND THE AMERICAN REALTOR ASSOCIATION SAYS HOME VALUES WILL DROP APPROXIMATELY 9.6%.

AND MORE RECENT STUDIES THAT SUSAN PRESENTED ARE UP TO 20%.

SO AT 10% JUST ON MY CUL DE SAC, IT'S ALMOST A $2 MILLION LOSS IN HOME VALUES.

AND THERE ARE FOUR CUL DE SACS THAT BACK UP TO DOVE ROAD.

ONE OF THE OTHER POINTS THAT WAS BROUGHT UP AT PNC, EVEN THOUGH VERTICAL BRIDGE WAS NOT ABLE TO CONTACT OR MAKE, YOU KNOW, AN ARRANGEMENT WITH FIDELITY IS THAT YOU AS OUR CITY LEADERS, PROBABLY HAVE A BETTER RELATIONSHIP AND CAN MAYBE TALK TO THEM AND FIND OUT THAT THERE ARE OTHER OPTIONS. AND THE LAST THING TO BRING UP IS THAT THERE ARE SAFETY CONCERNS.

AMERICAN CANCER SOCIETY HAS NOT PROVEN THAT IT IS SAFE, EVEN THOUGH THERE IS NOT DIRECT EVIDENCE YET.

[01:55:01]

I KNOW THAT THE IAAF, THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, HAS MADE A PUBLIC STATEMENT THAT THEY OPPOSE CO-LOCATION UNTIL THERE IS EVIDENCE THAT THESE TOWERS, WHICH HAVE CHRONIC LOW-LEVEL EXPOSURE, ARE SAFE.

SO I JUST AM REPRESENTING MY CUL DE SAC.

THANK YOU. AND I HOPE THAT YOU WILL ALSO OPPOSE THIS AND LOOK FOR BETTER SOLUTIONS.

LIKE YOU DID WITH OUR FIREHOUSE THAT IS REALLY BEAUTIFUL AND FITS IN THE COMMUNITY AND I THINK THIS TOWER WOULD NOT COMPLEMENT THAT DESIGN.

THANK YOU. THANK YOU VERY MUCH.

ANY OTHER PUBLIC COMMENTS? WE'LL CLOSE THE PUBLIC COMMENTS.

COUNCIL. WADE.

HELP ME. WE HAVE AN OPPORTUNITY TO APPROVE THE CHANGES TABLE OR DENY.

THAT'S CORRECT. CORRECT.

CAN I GET A MOTION? I'LL MAKE A MOTION TO DENY.

SECOND, THEN A MOTION TO DENY.

AND A SECOND.

ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. IT'S DENIED.

WE JUST VOTED. SO, I MEAN, THERE'S.

HOW ABOUT HOW ABOUT TWO MINUTES? YES. MY NAME IS BILAL ALTAF, AND I'M THE SENIOR RF ENGINEER FOR VERIZON.

I HAVE TARRANT AND PARKER COUNTIES, AND I TAKE CARE OF DFW AIRPORT DESIGN.

AT&T STADIUM FOR FIFA WORLD CUP.

SO, TO ANSWER YOUR QUESTIONS ABOUT ANOTHER SOLUTIONS WE HAVE SMALL CELL SOLUTIONS, BUT WE CANNOT DEPLOY THOSE HERE BECAUSE OF THE CENTER LINE.

AND WE ARE HERE OPERATING ON 700 FREQUENCY, WHICH IS A LOWER FREQUENCY THAT CAN TRAVEL FURTHER.

AND ON SMALL CELLS WE ONLY GO WITH THE MID-BAND WHICH IS HIGHER FREQUENCY.

SO WE CANNOT GO WITH SMALL CELLS IN THIS AREA, PROVIDE OUR CUSTOMERS WITH THE 4G, LTE AND ALSO FROM ONE OF THE OTHER PERSON FROM PUBLIC PERSONS WERE SAYING, YOU KNOW, ABOUT CANCER WE GO THROUGH A EME STUDY THAT IS IN COMPLIANCE WITHIN OUR REGULATORY TEAM.

SO, THEY APPROVE THAT, AND THEN WE HAVE THAT IN OUR DESIGN.

SO BEFORE, YOU KNOW IT WOULD NOT CAUSE ANY LIKE CANCER ISSUES.

AND OBVIOUSLY THROUGH THE FCC REGULATIONS EVERYTHING IS APPROVED.

NOTHING IS ILLEGAL.

YOU KNOW, WE HAVE OUR REGULATORY TEAM, THEY APPROVE IT, RUN THE STUDIES, AND WE ALREADY HAVE IT APPROVED ON THIS ONE.

AND YOU KNOW, FROM THE ANTENNA PERSPECTIVE, THEY'LL BE STEALTHING.

SO IT WILL MATCH WITH THE BUILDING SO NO ONE WILL BE ABLE TO SEE THE ANTENNA.

ALL WE NEED IS JUST HIGH 120, 30 RED CENTERS.

SO WE CAN COVER THE AREA WITH THE WITH THE NETWORK.

AND NOW WE'RE ALSO GOING WITH THE 5G, WITH THE 5G.

YOU GUYS CAN USE INTERNET FROM YOUR HOMES.

WE GO TO THE VERIZON WIRELESS, GET A INTERNET BOX AND PUT IT AT HOME.

AND YOU KNOW, IT CAN BE LIKE REALLY? ESPECIALLY LIKE IN THE EMERGENCY HERE.

YOU KNOW, I'M NOT SPEAKING ON BEHALF OF T-MOBILE, BUT FOR VERIZON, THERE'S A COVERAGE GAP THERE.

AND I USE THE SAME ATOLL SOFTWARE THAT I USE FOR DFW AIRPORT, FOR AT&T STADIUM.

AND THIS HAS BEEN YOU KNOW, I'M USING THAT FOR THE FIFA WORLD CUP THAT IS COMING IN 2026.

SO IT'S, YOU KNOW, IT'S A NATIONWIDE, GLOBAL WISE TOOL THAT WE USE.

AND MAKE SURE THAT, YOU KNOW, WE COME UP WITH THE RIGHT SOLUTIONS.

SO AND I APPRECIATE YOUR COMMENTS.

I THINK AS A TOWN, WE WOULD REALLY LIKE TO BE THOUGHT PARTNERS AND LOOKING AT ALL THE OPTIONS AND LOOKING AT ALL THE ISSUES THAT WE HAVE.

THESE ARE MULTI-LAYERED ISSUES, MULTIPLE PRONGED PROBLEMS, FROM TECHNOLOGY TO TOPOGRAPHY TO BUILDING MATERIALS AND THE REGION WE HAVE.

SO I THINK THESE ARE ALL GREAT COMMENTS, BUT I'D LIKE TO HAVE THAT AS WE MOVE FORWARD TO LOOK FOR A SOLUTION THAT WORKS FOR EVERYONE.

SURE, SURE. AND I DID LOOK INTO SORRY, I WAS NOT HERE AT THE LAST YEAR MEETING, ONE OF OUR PRINCIPAL ENGINEERS WERE HERE.

SO WE DID LOOK AT OUR SMALL CELL SOLUTIONS.

BUT THE ONLY REASON WE COULD NOT GO WITH THEM BECAUSE OF THE AREA THAT WE ARE TRYING TO COVER.

AND WE CAN ONLY ACHIEVE THAT WITH THE HIGHER RAD CENTER.

AND THOSE SMALL CELLS ARE OPERATED AT A HIGHER HIGH BAND FREQUENCY, WHICH YOU KNOW, TRAVELS MUCH LESS AS COMPARED TO LOWER BAND, WHICH TRAVELS FURTHER. THAT'S WHY WE WERE WANTING TO GO WITH THE HIGHER RAD CENTER.

IT'S REALLY GOING TO HELP FOR SURE.

WE'LL TALK MORE ABOUT THIS MOVING FORWARD.

SURE. THANK YOU.

WE APPRECIATE YOUR TIME.

AND LOOK, I KNOW YOU GUYS PUT A LOT OF EFFORT IN.

AGAIN, THIS HAS GONE OVER THREE ADMINISTRATIONS.

APPRECIATE IT. THERE'S BEEN A VOTE AND DENIED IT.

WE APPRECIATE YOUR TIME. THANKS.

LET'S TAKE LET'S, WELL, YOU GUYS WANT TO TAKE A BREAK? FIVE MINUTES.

WANT A BREAK!

[02:00:03]

OKAY. AGENDA ITEM I2, HOLD A PUBLIC HEARING, CONSIDER THE APPROVAL OF RESOLUTION 24-45, APPROVING A FINAL PLAT FOR DELOITTE UNIVERSITY CONFERENCE CENTERS.

[I.2. Hold a public hearing and consider approval of Resolution 24-45 approving a Final Plat for Deloitte University Conference Center Lots 1A and 2A. a. Staff Presentation b. Hold Public Hearing c. Discuss and Consider d. Act]

MELANIE. THANK YOU.

AND GOOD EVENING ONCE AGAIN.

SO, THIS NEXT ITEM IS THE DELOITTE UNIVERSITY CONFERENCE CENTER FINAL PLAT.

IT IS APPROXIMATELY 225 ACRES AND CONSISTS OF TWO LOTS TO FACILITATE THEIR DEVELOPMENT.

THE FINAL PLAT IS THE LAST STEP IN THE PLATING PROCESS.

IT IS A MINISTERIAL FUNCTION IF IT MEETS THE REQUIREMENTS, IT SHOULD BE APPROVED.

I THINK COUNCIL WILL REMEMBER THAT THE ZONING CONCEPT PLAN AND SITE PLANS HAVE ALL BEEN APPROVED AND CONSTRUCTION HAS BEEN UNDERWAY.

THEY'RE NEARING COMPLETION AND WILL SOON HAVE THEIR PUBLIC WORKS INSPECTION.

IT DOES MEET ALL OF THE ZONING AND SUBDIVISION REGULATIONS TOWN STAFF RECOMMENDS APPROVAL AS PRESENTED IN.

THE PLANNING AND ZONING COMMISSION UNANIMOUSLY RECOMMENDED THE ITEM AT THEIR JULY 9TH MEETING, AND I BELIEVE THE APPLICANT'S ENGINEERS ARE HERE IF YOU SHOULD HAVE ANY QUESTIONS FOR THEM.

YOU KNOW, I WOULDN'T MIND HEARING JUST A MINUTE FROM DELOITTE.

WE DON'T GET TO HEAR FROM THEM OFTEN.

AND SINCE THEY'RE YOU GET TO REPRESENT DELOITTE FOR A MINUTE AND JUST SAY SOMETHING NICE AND TAKE THE MICROPHONE.

JUST GIVE US YOUR THOUGHTS IN A MINUTE IF YOU COULD.

YEAH. WE LOVE DELOITTE HERE.

WE'RE GRATEFUL THAT YOU'RE HERE, AND WE CERTAINLY DON'T WANT YOU TO WASTE THE TRIP.

YEAH. THERE YOU GO. WELL SAID.

I'M PAT COOK. THIS IS THE LAST PIECE OF LEGISLATION THAT WE NEED FROM THE TOWN.

WE HAVE OUR ENGINEERS HERE.

I'M JUST REPRESENTING, ACTUALLY DELOITTE.

AND WE APPRECIATE YOU GUYS' SUPPORT.

IF YOU HAVE ANY QUESTIONS WE NEED TO ANSWER, WE CERTAINLY DO.

MY UNDERSTANDING IS THAT YOU BRING TEAMS IN FROM ACROSS THE COUNTRY NOW WITH THIS EXPANSION FOR BOTH LEADERSHIP AND FINANCIAL TRAINING.

IS THAT CORRECT? NO, THAT'S NOT CORRECT OKAY.

IT'S ACTUALLY GLOBAL.

IT'S A GLOBAL COMPANY. WE HAVE FOLKS COMING FROM, FROM ALL OVER TO COME TO THAT PLACE.

THERE'S I DON'T KNOW HOW MUCH OF IT.

I'M KIND OF NEW TO THEM, SO I DON'T KNOW HOW MUCH OF IT'S PROPRIETARY, BUT THERE'S.

THERE'S 800 FOLKS THERE, YOU KNOW, MOST DAYS FROM ALL OVER.

LITERALLY ALL OVER.

ANY QUESTIONS? WELL, WE APPRECIATE DELOITTE THEIR BUSINESS BEING IN WESTLAKE.

AND THANK YOU.

DO I HAVE A MOTION TO APPROVE? WE HAVE A PUBLIC HEARING.

OH. I'M SORRY.

OH, WE NEEDED A BREAK.

I'D LIKE TO OPEN THIS UP FOR A PUBLIC HEARING.

ANY COMMENTS FROM THE PUBLIC? CLOSE THE PUBLIC HEARING.

DO I HAVE A MOTION? I WILL MOTION.

BEEN A MOTION TO APPROVE A SECOND.

SECOND. A SECOND, ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU ALL.

OKAY. REGULAR AGENDA ITEMS.

[J.1. Discuss, consider and act to award the contract for Strategic Planning Services for the Town of Westlake and Westlake Academy to Baker Tilley and to authorize the Town Manager to execute required documentation and begin scheduling strategic planning sessions. (Town Manager Wade Carroll)]

DISCUSS, CONSIDER AND ACT TO AWARD A CONTRACT.

STRATEGIC PLANNING AND SERVICES FOR THE TOWN OF WESTLAKE AND WESTLAKE ACADEMY TO BAKER TILLY.

AND AUTHORIZE THE TOWN MANAGER TO EXECUTE REQUIRED DOCUMENTATION TO BEGIN THE SCHEDULING STRATEGIC PLANNING SESSIONS.

MISTER CARROLL, MAYOR AND COUNCIL.

THANK YOU. WE'RE VERY EXCITED TO FINALLY GET THIS BEFORE THE COUNCIL.

WE'VE BEEN NEEDING TO GO THROUGH A STRATEGIC MANAGEMENT EXERCISE FOR OUR FUTURE FOR QUITE SOME TIME.

WE WENT OUT TO BID FOR SEVERAL DIFFERENT COMPANIES, GOT SOME PROPOSALS BACK FROM SEVERAL DIFFERENT COMPANIES.

BAKER TILLY HAS COME BACK WITH THE MOST ROBUST PLAN.

AND THEREFORE, THE TOWN STAFF HAS SUGGESTED THAT WE MOVE FORWARD WITH THEM.

WE HAD A PREVIOUS CONVERSATION WITH COUNCIL.

SLIGHT GOING THROUGH PORTIONS OF THEIR SCOPE OF WORK.

TONIGHT, WE HAVE CAROL JACOBS, MANAGING DIRECTOR OF BAKER TILLY, AND SEVERAL OF HER TEAM MEMBERS HERE TO DISCUSS THAT AND ANSWER ANY QUESTIONS THAT WE MIGHT HAVE SO THAT WE CAN MOVE FORWARD WITH OUR STRATEGIC PLANNING.

MISS JACOBS, I'D LIKE TO COME FORWARD.

AGAIN, THANK YOU FOR YOUR PATIENCE.

YEAH. THANK YOU. THEY FLEW IN FROM CALIFORNIA.

WE ACTUALLY HAD SOMEONE THAT ALMOST MISSED HER FLIGHT AND HAD A LITTLE TROUBLE.

WE THOUGHT WE WERE GOING TO HAVE TO ZOOM HER IN, BUT SHE MADE IT.

I'M GLAD WE'RE HAVING CALIFORNIA LIKE WEATHER FOR YOU.

YES. NOT EXACTLY, BUT IT'S CLOSE.

IT'S CLOSE, I TRIED.

IT IS ABSOLUTELY OUR PLEASURE TO BE HERE THIS EVENING.

AND I NEVER I NEVER BET ON COUNCIL TIME, SO I KNEW WE WERE GOING TO BE HERE FOR A WHILE.

BUT WE HAVE PUT TOGETHER A PROPOSAL FOR YOU THAT WILL REALLY COMPLETE YOUR ALL OF YOUR PLANNING DOCUMENTS KIND OF INTO ONE SO THAT YOU CAN MOVE FORWARD AS, AS A COMMUNITY AND COVER ALL OF YOUR BASES.

[02:05:02]

BUT WHAT BUT WE HOPE TO DO FOR YOU IS TO PUT ALL THESE THINGS TOGETHER FOR YOU, SO THAT YOU HAVE A PLAN FOR THE NEXT 3 TO 5 YEARS.

I WANT TO INTRODUCE TO YOU REALLY QUICKLY MY COLLEAGUES, JAY STALEY, WHO IS OUR SCHOOL EXPERT.

HE HE WORKS WITH K THROUGH 12 SCHOOLS THROUGHOUT THE COUNTRY.

AND HE IS REALLY GOING TO FOCUS HIS ATTENTION IN OUR FISCAL MODEL AND OUR FISCAL SUSTAINABILITY MODEL ON THE FINANCES OF OF THE SCHOOL AND HOW WE CAN BEST MAKE SURE THAT THAT IS FULLY FUNDED IN THE FUTURE.

AND MARTHA PURDY IS OUR ECONOMIC DEVELOPMENT PERSON.

AND SO THEY'RE NOT GOING TO SPEAK RIGHT NOW.

BUT IF YOU HAVE QUESTIONS FOR THEM, THEY WILL BE HAPPY TO DO THAT.

WE'LL TELL YOU A LITTLE BIT ABOUT OUR APPROACH.

WE'LL GIVE YOU SOME TIMELINE.

AND THEN I WANT TO GIVE YOU ENOUGH TIME TO ANSWER QUESTIONS, BECAUSE, MR. MAYOR, I UNDERSTAND YOU WANT TO TAKE A BREAK, AND I WANT TO MAKE SURE THAT WE CAN DO THAT QUICKLY.

HERE'S THE TEAM.

I AM THE ENGAGEMENT MANAGER, WHICH BASICALLY MEANS THAT BY THE END OF THIS PROJECT, IF YOU'RE NOT HAPPY, YOU NEED TO COME TO ME, AND I WILL MAKE SURE THAT YOU ARE HAPPY BY THE TIME I WALK OUT THE DOOR.

WELL, ALSO WITH NOT WITH US TODAY IS STEVE TOLAR, WHO IS A FORMER FINANCE DIRECTOR IN CITIES IN CALIFORNIA, AND JACQUELINE MCRAE, WHO IS A FORMER COMMUNITY DEVELOPMENT PERSON.

AND SHE WILL BE LEADING OUR STRATEGIC PLANNING PROCESS.

SHE'S DONE PROBABLY 40 STRATEGIC PLANNING PROCESSES ACROSS THE COUNTRY IN HER CAREER.

THE OTHER THING THAT MAKES BAKER TILLY SPECIAL IS, IS THE TEAM THAT WE PUT TOGETHER.

EVERYBODY THAT YOU SEE ON THIS LIST HAS BEEN A LOCAL GOVERNMENT PROFESSIONAL.

WE HAVE HAD CAREERS.

WE ARE ALL IN OUR SECOND CAREERS OR THIRD CAREERS FOR ME, AND WE MAKE SURE WE UNDERSTAND HOW GOVERNMENT WORKS.

WE UNDERSTAND YOUR FINANCES.

WE UNDERSTAND YOUR COMMUNITY DEVELOPMENT, YOUR PLANNING AND YOUR ZONING.

WE UNDERSTAND FIRE AND POLICE.

WE UNDERSTAND THAT BECAUSE WE'VE LIVED IT AND BEEN THERE.

AND SO WHEN WE COME TOGETHER TO PUT TOGETHER A STRATEGIC PLAN, WE KNOW THE QUESTIONS TO ASK BECAUSE WE'VE BEEN ON THAT SIDE OF THE FENCE.

HERE'S WHAT WE UNDERSTAND YOU NEED.

AND I'M REALLY HAPPY TO BE HERE BECAUSE YOU GUYS ARE NOT IN A BAD PLACE.

YOU'RE IN A REALLY GOOD PLACE.

NORMALLY WE COME IN AND PEOPLE ARE LOOKING AT BANKRUPTCY AND THEY'RE LIKE, OH MY GOSH, WHAT DO WE DO NOW? AND TO HAVE THIS KIND OF FORWARD-THINKING APPROACH WHERE KNOW WE'RE IN A REALLY GOOD SPOT NOW, BUT LET'S MAKE SURE WE CAN CONTINUE THAT AND MOVE FORWARD.

PAST ELECTION CYCLES AND ALL THAT, OTHER THINGS THAT YOU, THAT YOU ALL HAVE TO DEAL WITH.

WE WANT TO MAKE SURE THAT WE HAVE PLANS IN PLACE SO THAT WHEN FUTURE COUNCILS COME IN, THE TOWN MANAGER CAN GO, OH, LOOK, HERE'S OUR PLANS.

THIS IS WHAT WE'RE DOING.

AND THEY'LL GO, OH, OKAY, THAT SOUNDS GREAT.

AND THEN YOU CAN HOPEFULLY MOVE THE COMMUNITY FORWARD.

SO, WHAT WE'RE GOING TO DO FOR YOU IS WE'RE GOING TO LOOK AT YOUR FINANCIAL CONDITION.

I COULD NOT HAVE BEEN HERE ON A BETTER NIGHT.

I HEARD YOUR BUDGET PRESENTATION.

I HEARD THE CONCERNS ABOUT THE ACADEMY AND LEGISLATION.

AND SO REALLY GETTING A FLAVOR FOR SOME OF THE ISSUES THAT YOU'RE DEALING WITH.

AND WE'LL DIG DEEP INTO THOSE AS WE COME IN ON SITE.

YOU'RE GOING TO HAVE A MULTI-LEVEL STRATEGY, A FIVE-YEAR PLAN.

YOU DON'T WORRY ABOUT WHAT JUST HAPPENS TOMORROW.

YOU NEED TO WORRY ABOUT THE DECISIONS THAT YOU MAKE TODAY OR DON'T MAKE TODAY, LIKE PUTTING IN A CELL TOWER.

RIGHT? HOW DOES THAT IMPACT THE COMMUNITY? FIVE YEARS FROM NOW, 50 YEARS FROM NOW.

AND SO BETWEEN THE FINANCIAL PLANNING AND THE STRATEGIC PLANNING AND THE ECONOMIC DEVELOPMENT PLANNING, WE'LL HAVE AN ENTIRE PACKAGE FOR YOU THAT WILL REALLY MOVE THIS COMMUNITY EVEN MORE FORWARD THINKING THAN YOU ALREADY ARE.

HERE'S HOW WE DO THIS.

I WAS A FORMER FINANCE DIRECTOR, SO I BELIEVE EVERYTHING STARTS WITH FINANCES.

EITHER YOU'RE POOR OR YOU'RE NOT, OR YOU'RE SOMEWHERE.

YOU'RE SOMEWHERE IN THE IN THE MIDDLE.

AND IF YOU DON'T UNDERSTAND THE IMPACTS THAT FINANCIAL DECISIONS HAVE ON YOU, NOT JUST TODAY, BUT TEN YEARS FROM NOW, 20 YEARS FROM NOW, YOU'RE NOT MAKING A COMPLETELY INFORMED DECISION.

AND SO WHAT WE'RE GOING TO DO FOR YOU IS TWO THINGS.

ONE, WE'RE GOING TO PREPARE A FISCAL MODEL, WHICH IS GOING TO LOOK AT ALL OF YOUR ALL OF YOUR REVENUES, ALL OF YOUR EXPENDITURES, ALL OF THE OPTIONS FOR THOSE REVENUES AND EXPENDITURES AND REALLY UNDERSTAND THEM.

AND THEN WHAT WE DO IS WE DO A FISCAL SUSTAINABILITY PLAN.

I TEND TO GO ALL OVER THE PLACE SO THAT WE'RE NOT REALLY FOLLOWING THE SLIDES YET.

THE FISCAL SUSTAINABILITY PLAN WILL GIVE YOU OPTIONS.

OH, LEGISLATION CHANGES AT THE SCHOOL AND YOU'RE NOT GOING TO GET AS MUCH MONEY PER PUPIL.

WHAT DO WE DO NOW? WE CAN BUILD THOSE.

WE CAN BUILD THOSE INTO A SUSTAINABILITY MODEL, THE DECISION-MAKING POINTS WHERE YOU CAN KIND OF PLAY WITH IT, AND YOU'RE FINDING THIS IS A POOLS THAT YOUR FINANCE DIRECTOR WILL HAVE. AS THINGS CHANGE, YOU CAN PUT IN DIFFERENT SCENARIOS AND SEE WHAT THE IMPACT IS GOING TO BE, NOT ONLY ON THE SCHOOL, BUT ON THE OTHER SERVICES THAT YOU PROVIDE TO THE COMMUNITY. I JUST EXPLAIN WHAT THIS IS SO YOU DON'T NEED TO HEAR IT AGAIN.

[02:10:05]

I WAS REALLY HAPPY TO HEAR ABOUT HOW SCHOOL.

I HAD AN OPPORTUNITY TO DRIVE UP THERE.

OH MY GOSH, WHAT A MAGNIFICENT CAMPUS IT IS.

IT'S SO PRETTY.

I SUSPECT THE EDUCATION IS JUST AS BEAUTIFUL.

BUT WHAT WE NEED TO FIND OUT IS WHAT DOES WHAT HAPPENS IF ENROLLMENT CHANGES? WHAT HAPPENS IF LEGISLATION CHANGES? WHAT HAPPENS IF, YOU KNOW, YOU GO FROM 2000 PEOPLE TO 7000 PEOPLE AND THEY ALL HAVE THEY ALL HAVE STUDENTS WHO ALL WANT TO GO TO THIS COMMUNITY.

AND AND IS THERE AN TO YOUR SCHOOL AND IS THERE ANOTHER PLACE FOR KIDS TO GO? DO YOU GUYS HAVE LIKE PUBLIC SCHOOLS IN TOWN? IN THREE DIFFERENT SCHOOL DISTRICTS? OKAY. YOU ARE VERY.

WE WANT TO LEARN ALL ABOUT THAT.

AND AGAIN, PART OF THAT FISCAL MODELING AND SUSTAINABILITY PROGRAM IS REALLY GOING TO HAVE A BIG CHUNK OF THAT IS GOING TO BE DONE BY JAY AND HIS TEAM ABOUT THE SCHOOL AND ALL OF THOSE LEVERS THAT NEED TO BE PULLED.

DEPENDING ON WHAT HAPPENS WITH THE SCHOOLS, WITH THE LEGISLATION AND WITH THE TOWN BUDGET.

AND HERE'S HOW WE DO THAT.

WE'RE GOING THIS IS HOW WE START EVERY PROJECT.

WE START THE PROJECT. WE'LL HAVE A KICKOFF MEETING WITH THE TOWN MANAGER AND WHOEVER HE DEEMS AS APPROPRIATE, DEPENDING ON WHICH PART OF THE WHICH PART OF THE PLAN WE'RE DOING.

WE SPEND A LOT OF TIME UNDERSTANDING YOU, GATHERING INFORMATION AND DOCUMENTS.

WE ALSO UNDERSTAND YOU ARE A VERY SMALL STAFF, AND WE DON'T WANT TO GOBBLE UP ALL THEIR TIME BECAUSE THEY'RE ALREADY BUSY.

SO WE TRY TO MINIMIZE THAT WITH BIG DATA REQUESTS, AND WE'LL SAY GIVE US, TAKE, GIVE US THREE WEEKS AND GET US THIS STUFF BACK TO US.

THEN WE'RE GOING TO CONDUCT THE FISCAL GAP ANALYSIS, WHERE YOUR GAPS WHERE ARE YOUR WHERE ARE THE THINGS THAT COULD GO WRONG? AND THEN WE'RE GOING TO DEVELOP A BASELINE MODEL.

SO THIS IS WHERE YOU START, DEPENDING ON WHAT YOU DO IS DEPENDING ON HOW YOUR FINANCES GO.

AND THEN WE'LL PROVIDE THAT INFORMATION TO YOU.

WE'LL COME BACK AND DO A PRESENTATION TO YOU.

WE'LL BE IN CONSTANT CONTACT WITH YOUR WITH YOUR NEW FINANCE DIRECTOR.

WE'RE GOING TO GET TO BECOME REALLY GOOD FRIENDS.

SHE'S GOING TO BE KEY IN THIS AS WELL AS YOUR FINANCE COMMITTEE.

YOUR FINANCE COMMITTEE OF THE COUNCIL WILL WANT YOU INVOLVED IN THIS TO MAKE SURE THAT YOU UNDERSTAND WHAT WE'RE DOING.

I UNDERSTAND WE'VE GOT SOME HIGH POWERED FINANCE PROFESSIONALS HERE ON THIS DAIS.

SO WE WANT TO MAKE SURE THAT YOU'RE ON BOARD WITH WHAT WE'RE DOING AND THE ASSUMPTIONS AND ALL OF THE ASSUMPTIONS THAT WE MAKE, THAT FISCAL SUSTAINABILITY PLAN IS GOING TO TAKE US FROM THE FISCAL MODEL TO LONG TERM PLANNING.

WHAT HAPPENS IN THE NEXT TEN YEARS? WHAT HAPPENS DEPENDING ON WHAT HAPPENS WITH LEGISLATION AND OTHER THINGS THAT MAY BE GOING ON IN THE TOWN? YOU HAVE A LOT OF PUBLIC WORKS NEEDS.

YOU HAVE A LOT OF CAPITAL NEEDS.

HOW DOES THAT PLAY INTO INTO PROVIDING SERVICES FOR THE COMMUNITY? IF YOU HAVE IF YOU HAVE TO REPLACE A WATER TREATMENT PLANT OR A SEWAGE TREATMENT PLANT, OR YOU HAVE TO REPLACE THESE BIG LINES, WHAT WHAT IMPACT IS THAT GOING TO HAVE ON YOU LONG TERM IF YOU DO IT AND IF YOU DON'T DO IT RIGHT? BECAUSE MAINTAINING INFRASTRUCTURE IS KEY.

YOU CAN PAY ME A DOLLAR A DAY TO MAINTAIN SOMETHING.

YOU CAN PAY ME $1,000, YOU KNOW, FIVE YEARS FROM NOW.

SO MAINTAINING THAT INFRASTRUCTURE AGAIN IS GOING TO BE A KEY COMPONENT OF THIS SUSTAINABILITY PLAN.

AGAIN, WE'LL PRESENT THAT TO YOU.

YOU WILL KNOW ALL OF THE ASSUMPTIONS THAT WE'VE MADE.

IF YOU SAY THAT WILL NEVER HAPPEN HERE IN A MILLION YEARS, WE WOULD SAY, OKAY, AND WE CAN CHANGE THOSE ASSUMPTIONS.

AND YOUR FINANCE DIRECTOR, ONCE SHE HAS THESE TOOLS IN HER HAND, SHE WILL BE ABLE TO USE THESE TOOLS MOVING FORWARD INTO THE FUTURE.

SO, YOU DON'T HAVE TO PAY US EVERY TIME TO COME BACK.

AND WE'D BE HAPPY TO DO THAT FOR YOU IF SHE DOESN'T HAVE TIME BUT DON'T HAVE TO.

AND THEN WE'RE GOING TO DO AT THE AT THE SAME TIME, WE'RE DOING THE FISCAL ANALYSIS WORK.

WE'RE ALSO GOING TO BE DOING A STRATEGIC PLAN.

I DID NOTICE THAT YOU PULLED AN ITEM FOR A COMMUNITY SURVEY.

IF YOU DECIDE TO GO BACK OUT AND DO THAT.

WHY PAY FOR IT TWICE, RIGHT? IT WOULD BE GOOD IF WE COULD HAVE THAT INFORMATION AND USE THAT USE THAT WITHIN THE STRATEGIC PLANNING PROCESS.

QUICK QUESTION. WE CAN WE ACTUALLY HAVE THAT DISCUSSION AND PULL SURVEYS ARE IMPORTANT TO US.

WE HAVE A HISTORY OF DOING IT.

BUT WE CAN ADJUST THE SURVEY.

Y'ALL DO A LITTLE BIT TO GET SOME THINGS IN THERE FOR TREND LINES AND THINGS.

YEAH THAT WOULD BE YES THAT WOULD BE GREAT.

SO, WE CAN OURS IS NOT STATISTICALLY VALID.

SO, IF YOU NEED A STATISTICALLY VALID ONE YOU MIGHT HAVE TO DO IT SEPARATE.

WE'LL TALK ABOUT THAT. WE CAN TALK ABOUT THAT THOUGH OKAY.

YEAH, YEAH YEAH WE CAN DO LET'S DO ONE SURVEY AND NOT TWO SURVEYS AND ASK PEOPLE TO ANSWER THE SAME QUESTIONS.

YEAH. THERE'S NO BAYESIAN THEOREMS HERE OKAY.

SO, I LOVE TO DO STRATEGIC PLANS BECAUSE BETWEEN COUNCIL STAFF AND THE COMMUNITY, THINGS COME UP THAT YOU DON'T GET TO INDIVIDUALLY.

[02:15:02]

BUT WHAT WE REALLY WANT IS THIS.

AND SO, WE GATHER ALL THIS INPUT FROM THE STAFF, FROM YOU.

WE'LL HAVE INDIVIDUAL MEETINGS WITH YOU.

WE WILL HAVE SEVERAL COMMUNITY MEETINGS.

WE'LL HAVE SEVERAL COMMUNITY MEETINGS WITH PARENTS AND ADMINISTRATORS AT THE SCHOOL.

WE NEED TO WE NEED TO GET BOTH GROUPS IN THERE.

AND WE WILL PUT TOGETHER A STRATEGIC PLAN THAT WILL OUTLINE GOALS, STRATEGIES AND IMPLEMENTATION OF THOSE GOALS AND STRATEGIES. AND AT THE END OF IT, WHAT IS BEEN REALLY BENEFICIAL TO MANY OF OUR CLIENTS IS WHAT WE CALL AN IMPLEMENTATION ACTION PLAN FOR EVERY, EVERY GOAL AND EVERY STRATEGY.

WE PROVIDE YOUR TOWN MANAGER WITH A DOCUMENT THAT SAYS, THIS IS GOAL ONE.

THIS IS STRATEGY ONE.

GET A NEW PUMP STATION WAY TO PUT ON THERE THAT NEEDS TO BE DONE BY THIS DATE.

AND THIS IS THE PERSON RESPONSIBLE, AND IT BECOMES A MECHANISM FOR HIM TO REPORT BACK TO YOU ON, ON THE PROGRESS OF THE STRATEGIC PLAN.

THERE IS NO POINT IN DOING ALL OF THIS WORK IF YOU'RE NOT GOING TO USE THE DOC, IF YOU'RE NOT GOING TO USE IT, AND IF IT'S GOING TO SIT ON A SHELF.

I HAVEN'T DONE MY JOB.

AND SO IF YOU THINK THIS IS GOING TO SIT ON A SHELF, WE NEED TO HAVE A DISCUSSION ABOUT THAT.

I DO NOT WANT THAT TO HAPPEN.

ECONOMIC DEVELOPMENT SERVICES.

MARK AND I WERE TALKING FOR, LIKE, THREE MINUTES BEFOREHAND, AND YOU'VE GOT THIS AMAZING KIND OF UNUSUAL LAND USE, RIGHT? YOU'VE GOT ALL THESE BEAUTIFUL BUILDINGS.

I CAME HERE YESTERDAY AND WALKED AROUND, AND I WALKED THROUGH THE CAMPUS, AND IT'S A BEAUTIFUL CAMPUS, AND YOU GET 16,000 PEOPLE COMING IN AND 16,000 PEOPLE LEAVING, AND YOU GOT LIKE, 2000 HANGING AROUND AND LIVING HERE.

RIGHT? VERY UNUSUAL.

BUT WE CAN TAKE THAT AND WE CAN LOOK AT WHAT'S, WHAT'S IMPORTANT FROM A LAND USE PERSPECTIVE AND AN ECONOMIC DEVELOPMENT PERSPECTIVE.

HOW DO YOU HOW DO YOU GET THOSE COMPANIES IN HERE? AND HOW DO WE HOW DO WE IMPLEMENT THAT PLAN FOR YOU? AND SO MARTA AND HER TEAM WILL PUT TOGETHER A PLAN FOR YOU THAT WILL BE FISCALLY RESPONSIBLE, THAT WILL ALIGN WITH YOUR STRATEGIC GOALS, AND THAT WILL PROVIDE YOU AND THE COMMUNITY WITH THE SERVICES AND THE ECONOMY THAT YOU WANT HERE IN WESTLAKE, WHICH COULD BE VERY DIFFERENT FROM WHAT YOUR NEIGHBORS WANT. SO WE WANT TO MAKE SURE THAT WE UNDERSTAND YOU.

YES, SIR. IT'S JUST FOR A POINT OF CLARITY.

YOU KNOW, WE'RE HOPING TO UNDERSTAND, YOU KNOW, OVER THE NEXT TEN YEARS, WHAT WE NEED TO GENERATE IN TERMS OF PROPERTY TAX, SALES TAX, THERE'S GOING TO BE DIMINISHING PERMIT FEES AS WE SLOW DOWN.

A CAN WE EXPECT THAT? AND B, WE'RE REALLY PROUD OF AND HAVE THE BENEFIT OF TRIPLE A BOND RATING.

WILL YOU BE ABLE TO INFORM US HOW TO MAINTAIN THAT CREDIT RATING? ABSOLUTELY. THAT WILL ALL BE IN THE FISCAL MODELING AND THE SUSTAINABILITY PROGRAM.

OKAY, CAROL, ONE MORE QUESTION BEFORE YOU MOVE FORWARD.

WE WERE TALKING ABOUT, YOU KNOW, A LOT OF THE STAKEHOLDER MEETINGS THAT YOU'RE GOING TO HAVE.

I WANT TO MAKE SURE THAT WE ALSO INCLUDE A LOT OF OUR COMMERCIAL STAKEHOLDERS.

WE'VE GOT SOME LARGE CAMPUSES HERE THAT WE WANT TO MAKE SURE THAT OUR CHAMBER OF COMMERCE, THAT THAT'S CORRECT.

ABSOLUTELY. CHAMBER OF COMMERCE, BUT ALSO OUR DELOITTE'S AND FIDELITY'S AND SCHWAB.

WE WANT TO MAKE SURE THAT WE UNDERSTAND AS A, AS A MUNICIPALITY WHAT THEIR NEEDS ARE, AS WELL AS OUR CITIZEN'S NEEDS, BECAUSE WE HAVE SOME DEVELOPERS THAT MIGHT MISINTERPRET THOSE, AND WE JUST WANT TO MAKE SURE THAT WE'RE ON TRACK WITH WHAT THAT IS.

WE CAN ABSOLUTELY HAVE LARGE BUSINESS, YOU KNOW, WE CAN DO A FOCUS GROUP WITH KIND OF YOUR KEY PLAYERS IN TOWN.

OUTSTANDING. THANK YOU.

THAT'S GREAT BECAUSE THEY ARE KEY COMPONENT.

I DON'T KNOW WHAT THE PANDEMIC HAS DONE TO YOUR OFFICE SPACE, BUT IN SOME PLACES IT'S BEEN KIND OF DEVASTATING.

WE'RE ACTUALLY OUR TENANTS ARE GETTING BACK TO IT SO SLOWLY.

LIKE EVERYBODY NATIONALLY, IT'S UNBELIEVABLE.

IT'S TAKING THIS LONG. BUT THEY'RE GETTING MORE.

GOOD. THAT'S GOOD.

AND THESE ARE THE STEPS FOR YOUR ECONOMIC DEVELOPMENT PLAN.

WE NEED TO SEE WHERE YOU ARE, WHAT YOU HAVE, WHAT YOUR MIX OF BUSINESSES IS NOW.

AND THAT WILL BE YOUR BASELINE.

AND THEN FROM THERE, WE'RE GOING TO ANALYZE YOUR POLICIES AND YOUR PROCEDURES AND WHAT IT IS YOU WANT IN THE TOWN.

WHAT IS YOUR COMPREHENSIVE PLAN SAY WHAT IS YOUR LAND USE SAY.

AND THEN LOOK AT ARE THERE GAPS? DO YOU NEED MORE RESTAURANTS? DO YOU NEED MORE HOTELS? IF YOU'VE GOT DELOITTE AND THEY'RE BRINGING PEOPLE FROM ALL OVER THE COUNTRY, WELL, YOU SURE WANT THEM STAYING IN TOWN, RIGHT? YOU DON'T WANT THEM ACROSS THE FREEWAY WHERE I AM.

I APOLOGIZE, THAT WON'T HAPPEN AGAIN.

OH, MAN. BE ON THIS SIDE OF TOWN NEXT TIME I KNOW.

PLEASE GIVE ME THE JOB. I PROMISE I'LL COME BACK TO THE MARRIOTT.

AND AGAIN, WE'LL HELP YOU DEVELOP THAT IMPLEMENTATION ACTION PLAN THAT WILL.

THAT THAT WILL REALLY SET THE STEPS AS TO HOW YOU GO ABOUT BRINGING THOSE BUSINESSES IN THAT YOU WANT THAT ARE QUALITY, HIGH PAYING JOBS INTO THIS COMMUNITY.

[02:20:08]

WE ANTICIPATE ABOUT EIGHT MONTHS.

BUT AS YOU CAN SEE, WE'RE ALL WORKING TOGETHER.

WE'RE ALL GOING TO BE COMMUNICATING TOGETHER.

AND THEY ALL KIND OF MESH TOGETHER IN A IN A REALLY NICE WAY.

AND I'M HOPING THAT THAT YOU'LL UNDERSTAND THAT WE DON'T WE DON'T DO ANYTHING.

WE DON'T APPROVE ANYTHING WITHOUT DEALING WITH THE MANAGER AND, AND YOUR STAFF AND THEN ULTIMATELY YOU AS A COUNCIL WE WILL MAKE SURE THAT YOU ARE HAPPY WITH ALL OF THIS AND THAT YOU UNDERSTAND IT AND THAT YOU THINK IT IS A VALUABLE TOOL AS YOU AS YOU HELP MOVE THIS COMMUNITY FORWARD.

AND WITH THAT, I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

AND JAY AND MARTA HAVE COME A LONG WAY.

AND SO IF YOU'VE GOT QUESTIONS FOR THEM, TOO, THAT WOULD BE GREAT.

WHAT QUESTIONS DO WE HAVE THE WAY WHAT WAS THE FINAL BID OR COST FOR COST FOR THIS PROJECT? IT WAS A LITTLE OVER 200,000.

QUESTIONS? YES.

WITH REGARD TO THE ACADEMY CAN YOU SPEAK TO IF YOU'VE WORKED WITH SCHOOLS THAT ARE IV SCHOOLS, HAVE YOU? WHAT KINDS OF INSIGHTS DO YOU GIVE WITH REGARD TO THE ACTUAL OPERATION OF THE SCHOOL VERSUS THE CURRICULUM AND INSTRUCTION OR PROGRAMING AT THE SCHOOL? YEAH. GREAT QUESTION.

SO I THINK FROM THE BIGGEST ASPECT, WE'RE GOING TO LEAVE THE ACADEMIC PIECES TO YOU BECAUSE I KNOW I'M SURE YOU AND YOUR STAFF HAVE DONE A LOT ON THE CURRICULUM FRONT.

WE'RE GOING TO SPEND MORE TIME WITH THE OPERATIONS PIECE.

BUT MORE THAN ANYTHING, IT'S WE WANT TO MARRY THOSE THINGS TOGETHER.

SO EXCUSE ME.

MY TIME IS A ASSISTANT SUPERINTENDENT.

I SPEND MY TIME WORKING WITH FACILITIES, THE BUSINESS ASPECT, ANYTHING THAT WAS NOT TEACHING AND LEARNING, ALTHOUGH I STARTED OFF AS A TEACHER AND SO.

BUT HAVING A SEAT AT THAT TABLE TO BE ABLE TO HAVE A CONVERSATION WITH OUR CURRICULUM DEPARTMENT OF HERE'S YOUR GOALS AND THINGS THAT YOU'RE TRYING TO DO ACADEMICALLY.

HOW DO WE SUPPORT THAT FROM A FINANCIAL AND AN OPERATION PERSPECTIVE, WHETHER IT'S FACILITIES, DOLLARS, SAFETY, WHATEVER IT IS, TO MAKE SURE THAT WE'RE ABLE TO MEET THE NEEDS OF THE STUDENTS. SO ULTIMATELY, THAT'S WHY WHY YOU'RE HERE ANYWAY.

SO MY APPLAUSE, I GUESS, TO YOU AS A COMMUNITY FOR TACKLING THIS.

AND SO WE'RE WE ARE WORKING HARD TO TRY TO GET COMMUNITIES TO BRING ALL OF THESE ENTITIES TOGETHER AT THE SAME TABLE.

SO WHETHER WE'RE TALKING ECONOMIC DEVELOPMENT, WE'RE TALKING ABOUT WHAT'S GOING ON WITH THE CITY, THE TOWN, AND CERTAINLY THE SCHOOL.

BUT IT FEELS LIKE EVERYTHING'S FRAGMENTED IN THE PLACES THAT WE WORK WITH THE SCHOOLS.

AND SO I'M EXCITED TO JUST HAVE EVERYBODY AT THE TABLE TO BE ABLE TO DRIVE TOWARDS THOSE DIFFERENT INITIATIVES, BUT EVERYBODY TRYING TO ACHIEVE THAT SAME COMMON GOAL.

YEAH. FOR WHAT IT'S WORTH, I WAS CORPORATE WORLD FOR 35 PLUS YEARS.

I RETIRED A FEW YEARS AGO.

BUT THE DETAIL OF YOUR PRESENTATIONS AND OUR DISCUSSIONS HAVE BEEN JUST REALLY GOOD.

I APPRECIATE THAT, AND I THINK THAT'S WHY YOU'RE HERE TODAY.

SO, WADE, ANYTHING ELSE ON THIS? JUST. NO, SIR.

IF COUNCIL IS HAPPY WITH THE PROPOSAL AND THE, AND WE CAN AWARD THE BID, I GET A MOTION TO APPROVE THE AWARD TO BAKER TILLY.

SO MOVED. GET A SECOND.

SECOND. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION PASSES.

WELL DONE Y'ALL. WE DO AS WELL.

THANK YOU VERY MUCH. AND YOU KNOW, I'LL MAKE ANOTHER COMMENT.

I DON'T KNOW IF THIS IS FAIR OR NOT I, YOU KNOW, THE EVOLUTION OF THIS TOWN AND COUNCIL, I'M NOT SURE IF WE WOULD HAVE TRIED TO DO A STRATEGIC PLAN A COUPLE OF YEARS AGO.

WE WOULD HAVE. I DON'T THINK WE HAD THE STAFF.

I DON'T THINK THE FINANCE SUPPORT, I DON'T THINK WE HAD A LOT OF THINGS IN PLACE.

AND I KNOW WE STILL HAVE WORK TO DO.

I FEEL MUCH BETTER ABOUT BECAUSE I'M STARTING TO HAVE FLASHBACKS.

OH MY GOD, I DID THIS BEFORE IN THE BANKING WORLD AND IT DIDN'T WORK BECAUSE WE WEREN'T READY.

WE COULDN'T GIVE YOU THE INFORMATION, BUT I THINK WE'RE AS PREPARED AS WE'VE EVER BEEN.

REALLY. HAVE A REALLY GOOD JOB ON THIS WITH YOU.

YEAH, WE HAVE AN ALIGNED COUNCIL AND WE ALSO HAVE TWO GREAT LEADERS NOW ON THE TOWN SIDE AND THE SCHOOL SIDE.

ALL RIGHT. THANK YOU VERY MUCH.

OKAY. THANK YOU. CAROL GETTING UNDER THIS AGENDA ITEM J TWO TO DISCUSS, CONSIDER AN ACT TO APPROVE RESOLUTION

[J.2. Discuss, consider and act to approve Resolution 24-40, amending and adopting the Town Council/Board of Trustees Governance and Ethics Policy (Wade Carroll, Town Manager)]

GOVERNANCE AND ETHICS POLICY.

ANY COMMENTS? MAYOR AND COUNCIL. OBVIOUSLY, WE'VE BEEN WORKING THROUGH THIS.

YOU GUYS GOT AN OPPORTUNITY TO SEE THE ORIGINAL DOCUMENT AND AN OPPORTUNITY TO REDLINE AS NEEDED.

WE TOOK ALL THE COMMENTS THAT WE RECEIVED BACK.

WE ADDED A COUPLE OF THOSE COMMENTS.

I WORKED WITH THE MAYOR AS WELL TO COME UP WITH SOME OF THE SOME OF THE CHANGES.

THERE WAS A LOT OF CHANGES IN THERE THAT WERE JUST ADMINISTERIAL WERE REALLY JUST WE NEVER DID SEPARATE IN THAT DOCUMENT OUT THE HEAD OF SCHOOL POSITION FROM THE TOWN MANAGER

[02:25:04]

BUT ONE OF THE MAJOR CONCERNS THAT CAME OUT OF THIS, THE LAST PROBABLY SEVERAL YEARS, AND HONESTLY, IT PROTECTS US IN THE FUTURE, IS THAT A DIFFICULTY WITH UNBALANCED COUNCILS AND MAKING SURE THAT WE FILL THOSE COUNCIL SLOTS AS QUICKLY AS POSSIBLE.

SO, THERE'S SOME CHANGES IN THERE TO ENSURE THAT WE FILL THOSE SLOTS AS SOON AS WE CAN.

MAYOR, I THINK YOU ACTUALLY HAD A CHANGE.

YEAH, I DO. I'M GOING TO ASK THE COUNCIL IN THIS DOCUMENT.

I CAUGHT IT LAST NIGHT. WE HAVE 90 DAYS THAT FIXED POTENTIAL COUNCIL MEETINGS.

I'M NOT GOING TO LET THAT GO ON WITH AN UNBALANCED COUNCIL.

SO I'M GOING TO ASK FOR 30 DAYS ON THAT.

AND THAT PUTS THE PRESSURE ON.

BUT I'M FINE WITH THAT BECAUSE I THINK GOING FORWARD WE'RE GOING TO HAVE PEOPLE THAT WANT TO RUN COUNCIL THAT WE TALK TO.

WE NEED TO HAVE AN INVENTORY.

PEOPLE WANT TO VOLUNTEER.

SO THAT'S THE ONLY ADJUSTMENT I WOULD ASK FOR THIS.

THE SECOND THING, AND I'M GONNA ASK YOU ON THIS OUTSIDE THIS CONVERSATION, WHAT TEETH DOES THIS THING.

WE DON'T HAVE TO ANSWER THAT NOW, BUT I WANT THIS TO HAVE A LITTLE TEETH.

YOU KNOW, IT SAYS WHAT WE'RE SUPPOSED TO DO, BUT WHAT DO WE DON'T DO IT.

WHAT DO WE VIOLATE? SOMEBODY BUYS A SENSOR AND A CONFIDENCE.

I JUST WOULD LIKE TO HAVE A DISCUSSION AT THIS MEETING.

OKAY. CAN I GET A MOTION TO APPROVE 2440, WITH THE EXCEPTION OF THE AMENDMENT OF 30 DAYS INSTEAD OF 90.

DO I HAVE A MOTION? MOVED. GET A SECOND.

SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

THANK YOU VERY MUCH. THAT'S A BIG DEAL FOR US.

[J.3. Discuss, consider and act to approve WA Resolution 24-23 Amending the Westlake Academy Affiliate Group Policy (Janet Bubert, School Attorney)]

JANET. THIS IS THE LAST ONE.

SO, I'LL TRY TO MAKE THIS AS PAINLESS AS POSSIBLE.

THIS IS REALLY WHAT'S BEFORE YOU TONIGHT.

THE RESOLUTION TO AMEND THE AFFILIATE GROUP POLICY FOR WESTLAKE ACADEMY IS WHAT WE CONSIDER PART ONE OF A THREE-PART PROCESS.

WE'RE BRINGING YOU TONIGHT THE AMENDMENT TO THE BOARD POLICY THAT WOULD GOVERN THE RELATIONSHIP BETWEEN WESTLAKE ACADEMY AND THE AFFILIATE GROUPS IDENTIFIED IN THE POLICY.

STEP TWO ONCE WE HAVE THIS POLICY APPROVED, STEP TWO IS GOING TO BE TO REACH OUT TO THOSE ORGANIZATIONS TO DEVELOP DRAFT MEMORANDUMS OF UNDERSTANDING WITH EACH INDIVIDUAL AFFILIATE GROUP.

AND THEN PART THREE WILL BE TO BRING THOSE MOUS BACK TO YOU FOR REVIEW AND APPROVAL.

THE SIGNIFICANT CHANGES FROM THE PAST, I UNDERSTAND YOU DON'T HAVE A REDLINE COPY.

WE DIDN'T PROVIDE YOU A REDLINE COPY OF THE PROPOSED AMENDMENTS, BECAUSE WE CHANGED THE STRUCTURE SO MUCH THAT IT WOULD JUST HAVE BEEN A MESS.

BUT I CAN TELL YOU HIGH LEVEL.

THE CHANGES WERE TO ADD THE WESTLAKE ACADEMY BOOSTER CLUB TO RECOGNIZE THAT GROUP AS AN AFFILIATE GROUP OF THE ACADEMY, AND TO CHANGE THE STRUCTURE OF THESE RELATIONSHIPS SO THAT THE ACADEMY CAN ENTER INTO INDIVIDUAL AGREEMENTS, THAT RECOGNIZES SOME OF THE UNIQUE ATTRIBUTES OF THESE AFFILIATE GROUPS AND THE FACT THAT THEY MAY NEED DIFFERENT TYPES OF SUPPORT FROM YOU, AND THEY MAY HAVE DIFFERENT THINGS TO OFFER TO THE ACADEMY.

AND SO THAT WAY WE CAN HANDLE THOSE COMMUNICATION PIECES AND EXPECTATIONS IN INDIVIDUAL AGREEMENTS, SINCE THESE GROUPS DO NOT ALL OPERATE THE SAME AND DO NOT PROVIDE THE SAME KINDS OF SUPPORT FOR THE ACADEMY.

SO WITH THAT OVERVIEW, I WILL ASK IF THERE'S A QUESTION.

AND BASICALLY, JANET AND YOU KNOW, I KNOW THIS GOT UP CAUGHT UP POLITICALLY I APOLOGIZE.

THIS SHOULD HAVE BEEN DONE A LONG TIME AGO, BUT WE KIND OF STEPPED BACK.

SOME WERE NEVER DONE, SOME WERE OUT OF DATE.

THE NEW AFFILIATES, BRAND NEW AFFILIATE AGREEMENT BASICALLY SAYS YOU WILL REPORT TO US, YOU WILL DO FINANCIAL AUDITS.

VERY. THE AFFILIATE AGREEMENT, I'M SURE YOU'VE ALL READ IS VERY BASIC.

THE MOU WILL BE A LITTLE MORE DETAILED, BUT THIS IS JUST OUR FORMALITY OF HOW ALL THESE AFFILIATES WILL OPERATE.

GOING CORRECT TO ESTABLISH THE COMMUNICATIONS AND EXPECTATIONS WELL PAST DUE.

ANY QUESTIONS ABOUT THIS? YEAH. AS WE AS WE RECOMMEND OR RECOGNIZE THESE AFFILIATE ORGANIZATIONS, DO THEY ARE THEY THEN FORCED TO LIKE LIVE WITH THE REQUIREMENTS WE HAVE IN THE ACADEMY ITSELF? FOR EXAMPLE, IF THE ACADEMY WANTS TO SPEND MORE THAN $20,000 TO COME TO COUNCIL FOR APPROVAL, FOR THOSE RESPONSIBILITIES, THEN AUTOMATICALLY INURE TO THESE AFFILIATES ARE THEY CONTINUE TO OPERATE INDEPENDENTLY? NO, THAT BECAUSE THEY'RE EACH END OF EACH AFFILIATE GROUP IS REQUIRED TO BE A 501 C3 UP NONPROFIT ORGANIZATION.

AND SO THEY CONTINUE TO OPERATE AS AN INDEPENDENT ORGANIZATION.

THROUGH THE MOU, WILL IDENTIFY THOSE POLICIES THAT WOULD APPLY.

SO TYPICALLY, FINANCIAL POLICIES WOULD NOT APPLY TO THE AFFILIATE GROUPS UNLESS YOU EXTEND IT TO THEM THROUGH THE MOU.

[02:30:04]

THANK YOU. YEAH, THEY ALL HAVE MIKE.

AND I KNOW I MEAN EACH ONE OF THESE AFFILIATES HAVE SEPARATE BOARDS BY LAWS.

WELL TO BE CLEAR I DIDN'T WANT I DON'T WANT TO MAKE THOSE DECISIONS AT THE COUNCIL.

SO, I WAS HOPING WE WEREN'T ACCIDENTALLY CREATING A FOOT FAULT.

NO NO NO, NO.

BUT WE ARE GOING TO BE MUCH BETTER ON REQUIRING QUARTERLY UPDATES.

YOU KNOW, WE'VE TALKED ABOUT DOING THE SAME THINGS WITH THE HOMEOWNER'S ASSOCIATION.

WE'RE GOING TO PUT A LOT OF FORMALITY AROUND OUR PROTOCOLS GOING FORWARD, AND THEY'LL BE WELCOMED.

I MEAN, I THINK THEY'LL BE EXCITED TO COME SHARE WHAT THEY'RE DOING FOR OUR SCHOOL.

OKAY. CAN I GET A MOTION TO APPROVE THE AFFILIATE AGREEMENT? SO MOVED AND I GET A SECOND.

I'LL SECOND. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU VERY MUCH, JANET.

THANKS FOR YOUR WORK ON THIS.

IT SHOULD HAVE BEEN EASIER THAN IT WAS.

OKAY. FUTURE AGENDA ITEMS.

[K. FUTURE AGENDA ITEMS]

I JUST FOR THE SAKE OF TIME, I WON'T COVER ALL THE CHANGES, BUT YOU GUYS IF YOU HAVE ANY QUESTIONS IN ANY OF THAT PROCESS, PLEASE LET ME KNOW.

I DON'T BELIEVE I'VE HAD ANY REQUESTS FROM ANY COUNCIL MEMBERS OUTSIDE OF THE COUNCIL MEETINGS FOR ANOTHER FUTURE AGENDA ITEM, BUT IF YOU HAVE A REQUEST, NOW WOULD BE THE TIME TO MAKE THAT FOR A FUTURE ITEM.

WADE, I APPRECIATE THE FORMALITY.

WE PUT KIND OF ON THE TO DO LIST WE HAVE, AND I KNOW YOU GOT WHAT IS IT UP IN YOUR OFFICE NOW? 2829? YES, SIR.

THINGS THAT WERE WE HAVE TO DO, BUT I LOVE THE FORMALITY.

[INAUDIBLE] THANK YOU VERY MUCH.

OKAY, SO, WADE, I'M GOING TO DUMP ONE ON YOU.

YES, MA'AM. YOU KNOW, ONE THING THAT LAURA WE DID REALLY WELL WAS THE HOA MEET AND GREETS THAT SHE WOULD HAVE.

AND IT'S BEEN A COUPLE OF YEARS SINCE WE'VE HAD THOSE NOW.

AND I THINK THAT'S SOMETHING THAT THE TOWN IS REALLY MISSING AN OPPORTUNITY TO GET TO KNOW THEIR COUNCIL MEMBERS, THEIR TOWN MANAGER, THEIR TEAM LEADS, THE SCHOOL HEAD OF SCHOOL, AND THERE'S ANY WAY WE CAN FORMALIZE THAT IN OUR DNA AS WELL TO HAVE QUARTERLY HOA MEET AND GREETS, THAT'D BE GREAT.

YES, MA'AM, AND I ACTUALLY WON'T EVEN ASK FOR A SECOND FROM COUNCIL FROM THAT, BUT THAT'S ALREADY IN MY PLANS MOVING FORWARD.

OKAY. WE WILL WE'LL GET THAT FORMALIZED AND GET THAT OUT TO COUNCIL.

AND THANK YOU FOR THAT.

I MEAN, I THINK WE FOUND OUT AND, YOU KNOW, AS I SPENT SOME TIME WITH JOHN SASSER, THERE ARE SOME REALLY GOOD PRACTICES THAT WE DID IN THE PAST THAT WE'VE LOST WITH THE LOSS OF INSTITUTIONAL KNOWLEDGE.

WE'RE TRYING TO GET ALL THOSE GOOD THINGS THAT MAKE SENSE BACK IN PLACE.

BUT THE HOMEOWNERS ASSOCIATION MEETING.

YEAH, YEAH. AND ONE ALSO LIKE THAT IS PERHAPS HAVING SOME KIND OF SATURDAY FRESH MARKET HERE IN WESTLAKE, EITHER AT SOLANA NOW OR IN TROTTER OR SOMETHING LIKE THAT TO BRING THE COMMUNITY TOGETHER.

SO THAT'S SOMETHING TO TABLE FOR FUTURE.

OKAY. OKAY.

WADE, YOU WANTED TO RECAP COUNCIL?

[L. STAFF RECAP OF COUNCIL DIRECTION]

BRINGING BACK THE GOVERNANCE AND ETHICS POLICY AND TRYING TO WORK WITH OUR ATTORNEY TO ADD SOME TEETH INTO THAT POLICY WHEN WE ARE VARYING FROM IT.

AND THEN THE LAST IS TO ENSURE THAT WE HAVE A COMPLETE LIST OF THOSE GAPS AND NEEDS AND CHANGES IN PUBLIC WORKS, AND WE'LL MAKE SURE WE HAVE THAT TO YOU GUYS AS WELL.

AND WE SPOKE ABOUT THE SAME THING FOR THE FIRE DEPARTMENT.

WE'RE WORKING ON THAT LIST CURRENTLY.

THE LAST POINT TO DOCTOR RICHIE, I CAN TELL TIME.

I KNOW I'VE TRIED TO LIMIT THESE TO AN HOUR AND A HALF, SO YEAH, IT'S JUST AN HOUR AND A HALF ANYWAY.

DOES ANYBODY HAVE ANYTHING ELSE? ALL RIGHT. THE MEETING ADJOURNED AT 6:33.

THANK YOU EVERYBODY.

GREAT MEETING.

* This transcript was compiled from uncorrected Closed Captioning.