[E.1. Exploring the International Baccalaureate (IB): Inquiry at Westlake Academy (Michelle Briggs, Westlake Academy Director of Innovation and Development)]

INQUIRE AT WESTLAKE ACADEMY.

MICHELLE BRIGGS, I THINK WE'RE HAVING SOME TECHNICAL ISSUES.

YES, MAYOR. I WAS GOING TO SAY I'M TERRIBLY SORRY, BUT IT LOOKS LIKE WE'RE HAVING SOME TECHNICAL ISSUES.

AND WE'RE.

EVEN THOUGH JASON HAS DONE SOME MAGIC TO GET OUR PRESENTATIONS WORKING, WE CAN'T PLAY VIDEO.

SO TERRIBLY SORRY MICHELLE, I KNOW YOU WORKED HARD ON THE VIDEO.

NO. YOU'RE GOOD. I JUST WANTED TO SAY REALLY QUICKLY, I'LL SEND IT OUT TO YOU GUYS IN AN EMAIL AND WE'LL TRY IF WE CAN GET THE TECH WORKING NEXT, MEETING TO TO SHOW IT. BUT JUST WANTED TO KIND OF GIVE MY PREVIEW SO YOU KNOW WHAT YOU ARE LOOKING AT.

THIS IS GOING TO BE THE FIRST INSTALLMENT OF WHAT IB LOOKS LIKE IN THE HALLS OF WESTLAKE ACADEMY.

SO FROM KINDERGARTEN TO 12TH GRADE, WE'RE GOING TO EXPLORE INQUIRY.

AND WHAT THAT IS IT IS A PILLAR OF THE APPROACHES TO TEACHING IN THE IB PHILOSOPHY.

AND SO IT'S A REALLY IT'S A FOUR, 4.5 MINUTE ABOUT EXACTLY WHAT THIS LOOKS LIKE.

IT'S WE'RE IN A FIFTH GRADE CLASS, A THIRD GRADE CLASS A SENIOR 10TH GRADE AND A 10TH GRADE CLASS.

SO AND THEN CLIPS FROM THE REST OF THE ACADEMY.

BUT JUST THE FIRST INSTALLMENT.

THE REST WILL BE COMING. BUT JUST WANTED TO GIVE YOU THAT PREVIEW.

AND I'LL SEND IT TO YOUR EMAILS SHORTLY.

THANK YOU. THANKS.

AND MICHELLE AND KELLY, I JUST WANT TO TELL YOU FROM THE, YOU KNOW, THE KIND OF THE FIRST OVERVIEW VIDEO, I THINK THE EXPOSURE WE'RE GIVING THE SCHOOL.

I THINK THE VIEW BOOK THAT I HOPE WE'RE GOING TO GET OUT TO ALL RESIDENTS AND PARENTS.

ALMOST PRINTED. RIGHT.

OKAY. TWICE I WALKED AWAY AND I KNOW MY BAD.

I ACTUALLY I DO THIS ON PURPOSE.

[LAUGHTER] YOU HAVE TO TELL ME.

NOT A QUICK LEARNER, APPARENTLY.

YEAH. SO THE VIEW BOOK IS IN PRODUCTION.

IT IS SUPPOSED TO BE SHIPPED TO US ON FRIDAY, HOPEFULLY.

AND SO THAT WILL BE WE'VE TALKED TO USPS.

WE KNOW HOW TO DO. IT'LL BE IT'LL GO OUT TO EVERY WESTLAKE RESIDENT.

IT'S BEEN PROOFED. IT'S UPDATED.

THERE'S MORE NEW PICTURES AND SOME MORE INFORMATION ON THERE.

SO YOU GUYS WILL GET THAT I GUESS NEXT WEEK AS WELL, JUST TO HAVE THE FINAL VERSION.

BUT THAT'S FABULOUS.

AND THEN I THINK KELLY, YOU DID YOUR FIRST KIND OF HEAD OF SCHOOL UPDATE.

AND I THINK WE'RE STARTING A NEW PRACTICE.

I WANT EVERYBODY IN TOWN TO GET TO UNDERSTAND WHAT'S GOING ON AT THE SCHOOL.

RIGHT. WE'VE FOUND OUT A COUPLE OF THINGS THE LAST 4 OR 5 MONTHS THAT THE TOWN DOES CARE ABOUT THE SCHOOL, WHETHER YOU HAVE KIDS THERE OR NOT.

AND WESTLAKE ACADEMY IS PART OF THE FABRIC OF THIS TOWN, SO I WANT TO MAKE SURE THEY HAVE EXPOSURE TO ALL THE GREAT THINGS THAT ARE GOING ON.

SO I'M LOOKING FORWARD TO GETTING THAT OUT.

THANK YOU SO MUCH.

WE APPRECIATE THE SUPPORT.

THANK YOU ALL.

AM I DISMISSED.

WELL, TILL YOU SIT DOWN.

ALL RIGHT. [LAUGHTER] THANK YOU. THANKS, MICHELLE.

OKAY. MOVING ON.

[E.2. Receive presentation, discuss, consider and act to approve WA Resolution 24-39 adopting the Westlake Academy Library Materials Collection Development Policy (Katie Estrada, Secondary Librarian)]

AGENDA ITEM E2 WA RESOLUTION 24-39 RECEIVED PRESENTATION, DISCUSSION AND CONSIDERATION TO ACT TO APPROVE RESOLUTION 24-39 ADOPTING THE WESTLAKE ACADEMY LIBRARY MATERIALS COLLECTION DEVELOPMENT POLICY.

KATIE ESTRADA, HOW ARE YOU? THANK YOU FOR HAVING US.

MY NAME IS KATIE ESTRADA.

I'M THE SECONDARY LIBRARIAN FOR WESTLAKE ACADEMY.

I SERVE GRADES 6 THROUGH 12, AND I'M AMBER BERNARD.

I'M THE PYP TEACHER LIBRARIAN, SO I SEE ALL STUDENTS KINDERGARTEN THROUGH GRADE FIVE.

SO WE'LL START WITH OUR LIBRARY MISSION.

WE STRIVE TO BE THE HEART OF THE SCHOOL AND SUPPORT WESTLAKE ACADEMY AND ITS MISSION.

WE PROVIDE STUDENTS AND EDUCATORS ACCESS TO PHYSICAL AND DIGITAL RESOURCES THAT SUPPORT THE IB CURRICULUM ACROSS ALL THREE PROGRAMS. FOSTERING A CULTURE OF ACADEMIC AND PERSONAL READING THAT VALUES TEXTS REPRESENTING DIVERSE PERSPECTIVES AND RESPECTS STUDENTS FREEDOM TO READ.

WE SUPPORT STUDENT DEVELOPMENT OF COMMUNICATION, RESEARCH AND THINKING SKILLS FOR ENGAGING WITH PHYSICAL AND DIGITAL RESOURCES.

WE COLLABORATE LOCALLY AND GLOBALLY TO CREATE MEANINGFUL LEARNING EXPERIENCES, AND WE STRIVE TO MAINTAIN A LEARNING ENVIRONMENT WHERE STUDENTS AND EDUCATORS CAN COLLABORATE, INQUIRE, CREATE WHILE EXEMPLIFYING THE IB LEARNER PROFILE TRAITS THAT WE ALL KNOW AND LOVE.

OKAY, SO THIS IS JUST A LITTLE SNAPSHOT OF WHAT OUR DAY TO DAY LOOKS LIKE.

[00:15:09]

IN THE PRIMARY YEARS PROGRAM IN THE BRADLEY LIBRARY WE HAVE A FIXED SCHEDULE FOR ALL CLASSES K TO FIVE.

I TEACH 45 MINUTE LESSONS TO ALL 18 CLASSES, SO I GET TO SEE EVERY CLASS ONCE A WEEK FOR A FULL LESSON.

I ALSO PROVIDE DAILY OPEN CHECKOUT FOR ALL PYP STUDENTS EVERY MORNING FROM 7:30 TO 8:30.

SO EVEN IF IT'S NOT YOUR LIBRARY LESSON DAY OF THE WEEK STUDENTS HAVE ACCESS TO FRESH BOOKS EVERY DAY OF THE WEEK, AND IT'S VERY BUSY IN THE MORNINGS.

WE I ALSO CO-FACILITATE EXHIBITION BY PUSHING INTO CO-TEACH WITH GRADE FIVE FOR EXHIBITION AND FOCUS ON THE CULTURE OF READING.

WE JUST REALLY WANT STUDENTS IN THE PRIMARY YEARS TO DEVELOP A LOVE FOR LEARNING, A LOVE FOR INQUIRY, A LOVE FOR READING, AND YEAH, AND LOTS OF COLLABORATION WITH CLASSROOM TEACHERS, WITH FAMILIES, COORDINATING GUEST SPEAKERS, AUTHOR VISITS.

RIGHT NOW WE HAVE THE PYP STORYBOOK PUMPKIN CONTEST GOING ON.

WE HAVE A PARTNERSHIP WITH CHIEF ARD.

WE'RE DOING THE FIRE SAFETY POSTER CONTEST.

SO JUST LOTS OF THINGS TO GET KIDS REALLY EXCITED ABOUT READING.

AND IN THE SECONDARY LIBRARY WE BUILD UPON, WE TRY TO REALLY HELP MAINTAIN THAT CULTURE OF READING THAT OUR PYP IS SO GREAT AT ESTABLISHING.

AS THE STUDENTS GET OLDER, IT GETS HARDER TO MAINTAIN THEIR INTERESTS IN BOOKS AND TO HELP THEM FIND THE BOOKS THAT THEY LIKE AS THEY GET OLDER, AND ALSO TO BALANCE THAT WITH ALL OF THEIR COURSEWORK THAT THEY HAVE.

AND SO OUR MIDDLE SCHOOLERS COME EVERY OTHER WEEK TO THE LIBRARY FOR LESSONS AND FOR CHECKOUT.

HIGH SCHOOLERS COME ONCE A MONTH.

BUT THEN BEYOND THAT, THERE'S ON DEMAND LESSONS AS WELL TO HELP THEM PREPARE FOR THE EXTENDED ESSAY, PERSONAL PROJECT, AND ALL OF THE GREAT RESEARCH ASSIGNMENTS THAT THEY DO IN THE DIPLOMA PROGRAM, WHICH PREPARES THEM FOR COLLEGE ALSO.

SO WE HAVE A GREAT COLLECTION THAT IS JUST GROWING, AND WE ARE GRATEFUL FOR THE SUPPORT THAT WE HAVE FROM THE SCHOOL.

AND WHEN YOU LOOK AT OUR COLLECTION FROM K THROUGH 12, WE HAVE OVER 8000 TITLES IN OUR COLLECTION.

AND WE ARE FREQUENTLY WE'RE GOING TO TALK A LITTLE BIT ABOUT OUR PROCESS TODAY, BUT ROTATING THOSE AND MAKING SURE THAT WE'RE KEEPING THE COLLECTION FRESH AND INVITING FOR OUR STUDENTS SO THAT THEY HAVE CAN FIND BOOKS THAT THEY LOVE.

ME TOO. SO WE ARE HERE TODAY.

PARTIALLY, BUT NOT JUST BECAUSE OF THIS, BUT WE'RE HERE TODAY TO HAVE A COLLECTION DEVELOPMENT POLICY SO THAT WE CAN ALL BE ON THE SAME PAGE IN UNDERSTANDING HOW BOOKS ARE CHOSEN FOR THE LIBRARY AND WHAT OUR PROCEDURES ARE, IF THERE'S SOMETHING THAT WE'RE A FAMILY MEMBER IS CONCERNED ABOUT AND HOW WE HANDLE ALL OF THAT.

PART OF THIS IS REQUIRED.

WELL, THIS IS REQUIRED NOW BECAUSE OF HOUSE BILL 900, WHICH MOSTLY FOCUSES ON PROHIBITING HARMFUL MATERIAL, ESPECIALLY SEXUALLY EXPLICIT MATERIAL IN THE LIBRARY. AND SOME OF THE HIGHLIGHTS OF THAT BILL IS THAT IT'S PROTECTING STUDENTS FROM THAT HARMFUL MATERIAL WHILE ALSO MAKING SURE THAT WE'RE NOT REMOVING MATERIAL JUST BECAUSE OF THE IDEAS CONTAINED IN IT OR BECAUSE OF THE PERSONAL BACKGROUND OF THE AUTHOR.

BUT WE'RE ALSO STILL RECOGNIZING PARENTS AS THE PRIMARY DECISION MAKERS REGARDING WHAT THEIR STUDENTS ACCESS IN THE LIBRARY.

AND SO ALL OF THIS HAS COME UNDER DEVELOPMENT IN THE LAST COUPLE OF YEARS WITH THE READER ACT, AND YOU ALL CAN SEE THE TIMELINE THERE.

SINCE ITS BEEN SIGNED INTO SIGNED INTO LAW.

THERE HAS BEEN ONE PART OF THE LAW THAT RIGHT NOW IS NOT ENFORCEABLE, AND THAT'S RELATED TO THE VENDOR RATING SYSTEM AT THIS POINT IN THE STATE OF TEXAS THAT WERE NOT ABLE TO ENFORCE THAT PART OF THE LAW BECAUSE CURRENTLY THERE IS NO VENDOR RATING SYSTEM.

SO WE'RE JUST, YOU KNOW, KIND OF AT THIS POINT.

WE DON'T HAVE THAT PART.

EVERY OTHER PART OF THE LAW, THOUGH, IS IMPLEMENTED INTO THE COLLECTION DEVELOPMENT POLICY.

SO STUDENTS, SCHOOLS AND DISTRICTS WERE NOT NECESSARILY GIVEN A DEADLINE FOR IMPLEMENTING A COLLECTION DEVELOPMENT POLICY.

BUT WE'VE BEEN WORKING HARD ON THIS NOW FOR QUITE SOME TIME TO MAKE SURE THAT WE'RE DEVELOPING POLICY THAT ALIGNS WITH OUR PRACTICES AND REFLECTS WHAT'S ACTUALLY HAPPENING IN THE LIBRARY EACH DAY WHILE MEETING THE REQUIREMENTS OF THE LAW.

THIS LAW ALSO APPLIES TO CLASSROOM LIBRARIES AS WELL, SO THE POLICY WILL APPLY TO CLASSROOM LIBRARIES AS WELL AS WHAT'S IN THE LIBRARY.

HOWEVER, JUST TO KNOW THAT THIS IS SEPARATE FROM AN INSTRUCTIONAL MATERIALS POLICY.

SO THIS DOES NOT PERTAIN TO THE BOOKS THAT ARE SELECTED FOR LIKE ENGLISH CLASS THAT ARE TAUGHT IN THE CLASSROOM AS PART OF OUR CURRICULUM.

THAT IS SOMETHING THAT IS SEPARATE.

[00:20:03]

AND SO SOME OTHER THINGS THAT ARE REQUIRED BY THE LAW IS TRANSPARENCY OF THE COLLECTION BEING PUBLICLY AVAILABLE, WHICH OUR COLLECTION IS ALREADY SEARCHABLE ON OUR LIBRARY WEBSITES, AND HAVING A PROCESS FOR HOW WE EVALUATE, SELECT, DESELECT AND RECONSIDER MATERIALS.

WHICH THINGS ARE. THESE ARE ALL PRACTICES THAT WE ALREADY HAD IN PLACE, BUT WE'RE JUST PUTTING ALL OF THAT IN WRITING EXACTLY HOW WE DO THAT AND MAKING SURE THAT WE HAVE TRAINED PROFESSIONALS IN THE LIBRARY THAT UNDERSTAND COLLECTION DEVELOPMENT STANDARDS AND HOW TO SELECT APPROPRIATE AND ENGAGING MATERIALS FOR OUR STUDENTS.

SO I THINK THAT IS THIS ME OR YOU? SO THE RESOURCES USED IN THE CREATION OF THE POLICY OF THE COLLECTION DEVELOPMENT.

OH, I DID JUMP.

SORRY, THAT WAS MY FAULT.

I JUMPED AHEAD HERE AND HERE.

OKAY, GOOD. SORRY.

SO OUR GOALS IN DEVELOPING A POLICY WERE TO MEET THE REQUIREMENTS OF THE LAW TO ALIGN WITH OUR MISSION OF IB WORLD SCHOOL.

AND WE SHARED OUR MISSION AT THE BEGINNING AS A LIBRARY.

AND TO MAKE SURE THAT WE HAVE CLEAR AND REASONABLE PROCEDURES THAT GUIDES EVERYONE THAT'S INVOLVED IN THE PROCESS.

SO FAMILIES, LIBRARIANS, TEACHERS, ADMINISTRATORS, AND SCHOOL BOARD MEMBERS AS WELL.

NO, YOU DID GREAT.

YOU'RE DOING GREAT. SO THE RESOURCES USED FOR THE COLLECTION DEVELOPMENT POLICY INCLUDE THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION, TEA, AND THE MANDATORY STANDARDS FOR SCHOOL LIBRARY COLLECTION DEVELOPMENT.

OKAY. SO MOVING TO SELECTION OBJECTIVES.

SO OUR GOAL IN MAKING SELECTIONS FOR THE LIBRARY INCLUDE ENRICH AND SUPPORTING THE TEKS THAT'S OUR STATE STANDARDS WHILE TAKING INTO CONSIDERATION STUDENTS VARIED INTERESTS MATURITY LEVELS, ABILITIES AND LEARNING STYLES.

WE ALSO ARE AIMING TO SUPPORT THE IMPLEMENTATION OF THE IB CURRICULUM FOR ALL OF OUR PROGRAMS PYP, MYP, AND DP, INCLUDING CULMINATING EXPERIENCES FOR EACH PROGRAM, THE PYP EXHIBITION, THE MYP PERSONAL PROJECT, AND THE DP EXTENDED ESSAY.

AND FINALLY, OUR GOAL TO FOSTER GROWTH IN FACTUAL KNOWLEDGE, LITERARY APPRECIATION, ESTHETIC VALUES AND SOCIETAL STANDARDS.

WE AIM TO ENCOURAGE THE ENJOYMENT OF READING, FOSTER HIGHER LEVEL THINKING SKILLS AND SUPPORT PERSONAL LEARNING, AND ENCOURAGE DISCUSSION BASED ON RATIONAL ANALYSIS.

FOSTERING PERSONAL INQUIRY AND READING BY SELECTING MATERIALS THAT APPEAL TO A WIDE RANGE OF INTERESTS AND PERSPECTIVES APPROPRIATE FOR ALL OF OUR WESTLAKE ACADEMIES BLACKSMITHS REPRESENTING ETHNIC, RELIGIOUS AND CULTURAL GROUPS OF THE STATE AND THEIR CONTRIBUTION TO TEXAS, THE NATION, AND THE WORLD.

FACILITATING STUDENT DEVELOPMENT OF INTERNATIONAL MINDEDNESS BY SELECTING MATERIALS REPRESENTING DIVERSE EXPERIENCES AND PERSPECTIVES.

AND WE AIM TO PROVIDE MATERIALS IN A VARIETY OF FORMATS, INCLUDING PRINT AND ELECTRONIC, ALLOWING STUDENTS TO EXPERIENCE WITH LOCATING, ACCESSING, AND ENGAGING WITH A RANGE OF SOURCES. FOR EVALUATION AND SELECTION.

WE HAVE SELECTION OBJECTIVES, PROGRAM PRIORITIES, MEANING WHAT'S NEEDED IN THE PYP, WHAT'S NEEDED IN THE MYP, WHAT'S NEEDED IN THE DP THAT GUIDES WHAT IT IS THAT WE WHAT WE ORDER.

FOR EXAMPLE, THERE WAS A NEW UNIT IN GRADE FOUR.

AND ONE OF THE LINES OF INQUIRY IS DIGITAL CITIZENSHIP.

SO IN ORDERING THAT'S TAKEN INTO CONSIDERATION.

AND WE MAKE IT A GOAL THAT THESE ARE SOME RESOURCES THAT WE LACK AND WE NEED TO BUILD.

AND SO WE TAKE INTO ACCOUNT THE PROGRAM PRIORITIES, AGE APPROPRIATENESS.

WE'RE VERY MINDFUL OF THAT.

WHAT GOES IN THE PRIMARY YEARS LIBRARY MAY ALSO BE SUITABLE FOR THE SECONDARY, BUT IT MAY NOT ALWAYS BE VICE VERSA.

AND THERE ARE TIMES WHERE WE MAY HAVE TO SHIFT A BOOK.

SO METHODS OF EVALUATION.

WE LOOK FOR REVIEWS FROM PROFESSIONAL LIBRARY SCIENCE JOURNALS BEFORE MAKING PURCHASES.

WE REVIEW THE CONTEXT OF THE WORK AND FIT WITH EXISTING COLLECTION AND CURRICULUM LIKE I WAS EXPLAINING WITH THE DIGITAL CITIZENSHIP MATERIALS.

WE DIRECTLY REVIEW THE ITEMS AS IF WE'RE PLACING AN ORDER BEFORE WE EVER PUT ANYTHING ON THE SHELVES.

WE LOOK OVER IT AND TRY TO READ IT AND MAKE SURE WE'RE FAMILIAR WITH WHAT'S INSIDE.

COMMUNITY RECOMMENDATIONS.

THOSE ARE VERY HELPFUL.

AND OF COURSE, TEACHER RECOMMENDATIONS.

AND WE HAVE HAD SUCCESS WITH COMMUNITY RECOMMENDATIONS JUST FROM PARENTS COMING IN TO VISIT, COMING IN, READING WITH THEIR CHILDREN.

I KNOW AT THE END OF THE SCHOOL YEAR LAST YEAR, ONE OF THE MOMS WAS SO INSIGHTFUL AND SHE SAID, YOU KNOW, I NOTICED THERE'S REALLY NOT A LOT OF CLASSICS.

AND SO WE GOT TO TALKING ABOUT THAT AND SO ON THE FIRST ORDER IN THE FALL, I WAS REALLY EXCITED TO TAKE HER INPUT AND

[00:25:01]

PURCHASE SOME NEW CLASSICS.

AND, THEY'RE ALREADY FLYING OFF THE SHELVES.

SO JUST HAVING THAT COMMUNITY AND TEACHER RECOMMENDATIONS IS INVALUABLE.

AS PART OF OUR COLLECTION DEVELOPMENT POLICY, WE NOW ARE ENSURING THAT THERE IS A FULL INVENTORY EVERY TWO YEARS.

WE JUST FINISHED OUR INVENTORY IN OCTOBER.

AND SO WE'RE GOING TO MAKE SURE THAT HAPPENS EVERY TWO YEARS.

WE EVALUATE FOR REPLACEMENT OR REMOVAL BY TAKING INTO CONSIDERATION THE COPYRIGHT DATE, THE PHYSICAL CONDITION OF THE BOOK, SPACE CONSIDERATION, CIRCULATION, HOW MANY TIMES IT'S CHECKED OUT BY HOW MANY STUDENTS, HOW LONG ARE THEY KEEPING THE BOOK? ARE THEY READING THE BOOKS? ARE THEY ENJOYING THEM? RELEVANCE TO THE CURRICULUM AND COLLECTION DEVELOPMENT OBJECTIVES AND STANDARDS.

AND JUST SO YOU KNOW THAT IN ADDITION TO THAT THOSE THAT FORMAL INVENTORY, WE STILL ARE DOING THAT PROCESS OF EVALUATING OUR COLLECTION, YOU KNOW, THROUGHOUT THE YEAR, IN BETWEEN THOSE TWO YEARS.

IT'S AN ONGOING PROCESS, FOR SURE.

SO THE NEXT STEP IS TO TALK ABOUT WHAT OUR PROCESS IS WHEN WE HAVE A REQUEST FOR RECONSIDERATION.

AND SO IF A FAMILY MEMBER IS CONCERNED ABOUT A BOOK THAT THEIR CHILD BRINGS HOME OR SOMETHING THAT WE HAVE IN THE LIBRARY, THE FIRST THING THAT HAPPENS IS THAT THEY IF THEY, YOU KNOW, NOTIFY THE PRINCIPAL OR A TEACHER THAT THEY'RE DIRECTED TO THE LIBRARIAN AND THAT WE EITHER OVER THE PHONE OR IN PERSON, HAVE A CONVERSATION ABOUT THEIR CONCERNS FOR THE BOOK.

AND WHEN THEY SHARE THEIR CONVERSATIONS, THEIR CONCERNS FOR THE BOOK, AND THEN WE WILL HAVE A DISCUSSION, WE'LL TALK ABOUT WHETHER OR NOT IT FITS IN WITH OUR COLLECTION DEVELOPMENT POLICY.

AND SO IN THAT FIRST STEP, WE'RE JUST TRYING TO COME TO A COMMON UNDERSTANDING OF WHAT THE CONCERN IS.

IF IT'S DETERMINED THAT THE BOOK DOES MEET THE COLLECTION DEVELOPMENT STANDARDS, AT THAT POINT, THE FAMILY MEMBER HAS SOME DIFFERENT OPTIONS.

ONE OPTION WOULD BE REQUESTING THAT, JUST THAT IT'S PUT IN THE SYSTEM, THAT THEIR CHILD NOT HAVE ACCESS TO THE BOOK.

SO PARENTS CAN ALWAYS REQUEST THAT THEIR CHILD DOES NOT HAVE ACCESS TO ANYTHING THAT THEY WANT TO RESTRICT.

THAT'S COMPLETELY FINE.

BUT IF IT IS TO THE DEGREE THAT THEY THINK THAT THE BOOK SHOULD NOT BE IN THE COLLECTION AT ALL, THEN THEY CAN MOVE FORWARD WITH FORMAL RECONSIDERATION.

AND SO WHAT FORMAL RECONSIDERATION WOULD LOOK LIKE IS THAT THE FAMILY WOULD BE GIVEN A FORM TO FILL OUT ABOUT THE BOOK AND THEIR CONCERNS.

AND THE PRINCIPAL WOULD HELP THE LIBRARIAN PUT TOGETHER A COMMITTEE THAT WOULD CONSIST OF THE LIBRARIAN, ASSISTANT PRINCIPAL, THE COORDINATOR FOR THAT GRADE LEVEL, AND A TEACHER FROM THAT GRADE LEVEL.

ALL MEMBERS OF THE COMMITTEE WOULD READ THE BOOK ENTIRELY AND MEET TO DISCUSS THE BOOK AND ITS ALIGNMENT WITH THE COLLECTION DEVELOPMENT POLICY.

AND THEN THEY WOULD MAKE A DECISION WITHIN 60 SCHOOL DAYS.

NOW, OBVIOUSLY, THAT'S GOING TO VARY DEPENDING ON IF IT'S A PICTURE BOOK, WHICH DOESN'T TAKE VERY LONG FOR EVERYONE TO READ, BUT IF IT'S A NOVEL, THEN WE MIGHT NEED A LITTLE BIT MORE TIME TO MAKE SURE EVERYBODY HAS A COPY AND HAS TIME TO READ THE FULL BOOK, AND THEY WOULD PUT TOGETHER A WRITTEN REPORT OF THEIR FINDINGS, OF WHETHER OR NOT THE BOOK FITS THE COLLECTION DEVELOPMENT POLICY AND ANY ACTIONS TAKEN.

SO ACTIONS TAKEN COULD BE THE COMMITTEE COULD DECIDE TO REMOVE THE BOOK FROM THE COLLECTION.

THE COMMITTEE COULD DECIDE TO MOVE IT TO A DIFFERENT PART OF THE LIBRARY WHERE IT HAS WHERE IT'S ACCESSIBLE FOR A DIFFERENT AUDIENCE.

SO YOU SAW IN THE COLLECTION DEVELOPMENT POLICY THAT YOU HAD ACCESS TO THAT.

WE HAVE SYSTEMS IN PLACE THAT DIRECT STUDENTS TO THE BOOKS THAT ARE APPROPRIATE FOR THEIR AGE.

AND AT THAT POINT, IF THEY ARE, YOU KNOW, ONCE THE WRITTEN REPORT IS GIVEN TO THE FAMILY IF THEY STILL HAVE A CONCERN AND STILL WANT TO MOVE FORWARD WITH AN APPEAL, THEY HAVE THAT OPTION.

SO ALTHOUGH IT'S TAKEN SOME TIME, WE ARE REALLY HAPPY WITH WHAT WE HAVE PRESENTED TO YOU ALL AS OUR COLLECTION DEVELOPMENT POLICY BECAUSE IT MEETS THE REQUIREMENTS OF THE LAW.

IT ALIGNS WITH OUR MISSION AS AN IB WORLD SCHOOL, AND IT GIVES US ALL A HOPEFULLY CLEAR PROCEDURES AND TRANSPARENCY FOR OUR LIBRARY COLLECTION SO THAT WE CAN ALL COLLABORATE AND WORK TOGETHER IN MAKING SURE THAT EVERYONE IS HAPPY WITH THE BOOKS THAT WE HAVE IN THE LIBRARY.

DO YOU HAVE ANY QUESTIONS FOR US? YEAH. ONE QUESTION.

YES, SIR. IT'S A TALL ORDER TO MAKE SURE EVERYONE'S HAPPY WITH ALL THE BOOKS THEY HAVE IN THE LIBRARY.

YES. SO, YOU KNOW, GODSPEED ON THAT WORK.

NO DOUBT ON THE OTHER SIDE OF THAT.

DO YOU HAVE THE OPTION TO RESERVE CERTAIN TITLES FOR THAT REQUIRE PARENT CONSENT BEFORE A CHILD MIGHT BE ABLE TO CHECK THOSE BOOKS OUT? SO IN THE WHAT THIS LOOKS LIKE IN, FOR EXAMPLE, IN THE LIBRARY WHERE I'M AT, ESPECIALLY BECAUSE MY LIBRARY, THE SECONDARY LIBRARY IS FOR 6TH THROUGH 12TH GRADE, THERE'S A BIG DIFFERENCE BETWEEN BOOKS FOR A SENIOR AND BOOKS FOR A SIXTH GRADER.

SO WE HAVE A SYSTEM IN PLACE WHERE SOME OF THE BOOKS ARE LABELED AS LOWER SECONDARY AND THEY ARE LIGHT BLUE ON THE SPINE.

[00:30:07]

AND THEN THE UPPER SECONDARY IS DARK BLUE.

FOR OUR STUDENTS, EVERY YEAR A LETTER GOES HOME TO FAMILIES IN GRADES SIX AND SEVEN THAT SAYS THAT THE BOOKS IN THE LIBRARY THAT ARE LIGHT BLUE, LOWER SECONDARY ARE ESPECIALLY APPROPRIATE AND RESERVED FOR OUR LOWER SECONDARY STUDENTS.

HOWEVER, IF FAMILIES WANT THE OPTION TO GIVE THEIR CHILD OPEN ACCESS TO ALL OF THE BOOKS IN THE SECONDARY LIBRARY, THEY HAVE A FORM THAT THEY SUBMIT.

AND THEN I PUT THAT INFORMATION IN THE SYSTEM.

SO WHEN THEY CHECK OUT IF A SIXTH GRADER HAS A HIGH SCHOOL BOOK THAT THEY WANT TO CHECK OUT, I HAVE A NOTE THAT SAYS THAT THEIR PARENTS HAVE GIVEN PERMISSION FOR THEM TO HAVE ACCESS TO THE HIGH SCHOOL BOOKS.

ON THE FLIP SIDE, IF A FAMILY WANTED TO RESTRICT ACCESS TO BOOKS IN THE LIBRARY, THEY CAN LET US KNOW, AND THEN WE CAN PUT A NOTE THAT POPS UP WHEN IN THE SYSTEM. AND THAT CAN BE FOR LOTS OF DIFFERENT REASONS THAT FAMILIES WOULD WANT THAT.

BUT YES. GOOD ANSWER.

THANK YOU. YES.

NEXT, I WANT TO JUST TELL YOU WE HAD AN ISSUE PARENT CONTACTED ME AND THERE WAS A BOOK IN THE LIBRARY THEY DIDN'T WANT THEIR CHILD TO READ.

AND I THINK THERE WERE SOME OTHER PARENTS INVOLVED.

BUT I MENTIONED TO KELLY, I CAN'T TELL YOU HOW MUCH I APPRECIATE HOW YOU HANDLED THAT AND THE PROCESS YOU HAVE IN PLACE AND THE RESTRICTIONS YOU HAVE IN PLACE.

SO THANK YOU.

AND, MIKE, TO YOUR POINT, IT IS HARD KEEPING EVERYBODY HAPPY, BUT I'M REALLY PROUD OF HOW YOU ALL HANDLED THAT AND HANDLING THIS.

THANK YOU. THANK YOU MAYOR.

YEAH. THANK YOU FOR THAT PRESENTATION.

VERY HELPFUL. TWO QUESTIONS.

ONE IS A SIMPLER ONE.

YOU TALK ABOUT 8000 TITLES THAT YOU HAVE IN THE LIBRARY.

ARE THOSE ALL HARD COPY OR ARE YOU INCLUDING DIGITAL AS WELL? THOSE ARE ALL PHYSICAL.

THAT'S INCREDIBLE. WE SCANNED ALL 8000 BOOKS.

I'M SERIOUS. WE SCANNED ALL 8000 BOOKS FROM THE LAST WEEK OF MAY UP UNTIL THE FIRST WEEK OF OCTOBER, TO MAKE SURE WE HAD A VERY ACCURATE COUNT, SO THAT WHEN ANYBODY IS CURIOUS WHAT'S IN THE LIBRARY, EVERYONE CAN SEE IT.

IT'S COMPLETELY TRANSPARENT.

IT'S ON THE BRADLEY LIBRARY WEBSITE.

AND SO AND STUDENTS CAN SEE IF THERE'S A BOOK AND IT'S CHECKED IN OR IF IT'S CHECKED OUT.

THEY KNOW THE AVAILABILITY OF THE BOOK.

IT'S REALLY MULTI-PURPOSE.

THAT'S GREAT. WELL DONE.

THERE ARE ONLY A FEW STATES THAT HAVE A LAW LIKE THIS, BUT I'M ASSUMING THAT MANY OTHER SCHOOLS HAVE SIMILAR KINDS OF CURATION PROCESSES. AM I CORRECT IN THINKING THAT THAT'S A BEST PRACTICE? WE'RE NOT JUST AN IB SCHOOL, BUT FOR OTHER PUBLIC ENTITIES? ABSOLUTELY. SO THE AMERICAN LIBRARY ASSOCIATION, THE TEXAS LIBRARY ASSOCIATION, EVEN PRIOR TO HOUSE BILL 900, AND THAT HAS BEEN THE RECOMMENDATION THAT SCHOOLS HAVE A COLLECTION DEVELOPMENT POLICY IN PLACE.

I WOULD SAY WE'VE ALWAYS HAD THESE PRACTICES IN PLACE, BUT NOW TAKING IT TO THE LEVEL OF HAVING IT BE POLICY JUST HELPS US ALL HAVE THAT LEVEL OF COLLABORATION AND SUPPORT.

AND SO I'M REALLY GRATEFUL THAT YOU ALL ARE TAKING THE TIME TO LOOK AT IT TODAY SO THAT WE CAN HAVE THAT LEVEL OF SUPPORT FROM YOU ALL.

GREAT WORK. THANK YOU. NO DOUBT.

GREAT WORK. I HAVE A QUESTION RELATED TO THE HP 900 ITSELF.

SO ACCORDING TO YOUR PRESENTATION, THE LAWS HAVE PREVENTED THE VENDOR RATING SYSTEM.

SO WITH THE ABSENCE OF THAT, HOW ARE YOU CURATING THE COLLECTION IN TERMS OF RATING, WHETHER OR NOT THE BOOKS ARE APPROPRIATE OR YOU KNOW, BECAUSE I KNOW THAT THE BASIS BEHIND THIS LAW WAS TO PREVENT EXPLICIT MATERIALS AND THINGS LIKE THAT IN THE LIBRARY.

SO I'M JUST CURIOUS HOW YOU'RE DOING THAT WITHOUT THE RATING SYSTEM.

SO THAT RATING SYSTEM WILL REALLY BE SPECIFIC TO LIKE EXPLICIT SEXUAL CONTENT.

BUT WE ALREADY ARE FILTERING AND CHECKING OUR MATERIALS FOR AGE APPROPRIATENESS.

AND YOU KNOW THAT THROUGH THAT.

WHEN WE SAID THAT, WE LOOKED AT PROFESSIONAL LIBRARY JOURNALS, ALL BETWEEN THE PUBLISHER AND THE LIBRARY JOURNALS.

ALL OF THOSE REVIEWS HAVE RECOMMENDED AGE RANGES THAT GUIDE US.

AND SO THEN WE READ THE REVIEW.

AND THEN THERE ARE ALSO LIKE IT WILL SAY, YOU KNOW, FOR EXAMPLE, A BOOK THE HIGH SCHOOL LEVEL IT MAY SAY MATURE THEME.

AND SO IF THERE'S A BOOK THAT SAYS MATURE THEMES, AND THAT'S WHEN I'M GOING TO LOOK A LITTLE BIT MORE CLOSELY AT THE REVIEW WHEN IT COMES IN, I'M GOING TO TAKE A LITTLE BIT MORE TIME WITH IT TO SEE HOW IT'S HANDLING THAT, WHATEVER TOPIC IT IS.

AND THEN ONE OTHER QUESTION IS, I DID NOTICE IN THE BILL IT SAID SOMETHING ABOUT TEA PROVIDING A LIST OF PROHIBITED MATERIALS.

IS THAT IS THAT SOMETHING THAT'S STILL IN THE LAW, OR WAS THAT? THAT'S TIED TO THE VENDOR RATINGS.

TIED TO THE VENDOR? AND SO THE VENDORS PERSPECTIVE ON THIS IS THEY'RE BASICALLY SAYING, LIKE, YOU WOULDN'T ASK THE MOVIE THEATER TO RATE THE BOOKS OR TO RATE THE MOVIES.

SO THAT'S WHERE THEY'RE FEELING UNCOMFORTABLE WITH, LIKE THAT REQUIREMENT.

AND SO THAT'S THEIR ARGUMENT AT THIS POINT.

SO WE'LL SEE WHAT HAPPENS WITH THAT PART.

ALL RIGHT. THANK YOU.

YES, MA'AM. OKAY, JUST A COUPLE THOUGHTS HERE.

I REALLY HAVE TO COMMEND YOU.

8000 SCANNED BOOKS.

[00:35:02]

I MEAN, THE PASSION IS JUST VISIBLE.

SO I KNOW YOU GUYS PUT A LOT.

I HOPE THAT THIS POLICY WILL LEVEL OUT IN TERMS OF THE IMPACT ON YOUR WORKLOAD.

BUT SINCE IT'S A NEW POLICY, MY QUESTIONS HAVE TO DO WITH JUST HOW WE CAN MONITOR THE EFFECTIVENESS OF THE POLICY AND HOW IT ROLLS OUT.

ANY NEW SYSTEM, ANY NEW POLICY, IS GOING TO HAVE SOME KINKS TO WORK THROUGH, OBVIOUSLY.

SO I WOULD BE CURIOUS IF MAYBE IN ABOUT A YEAR'S TIME, THE BOARD HERE COULD TAKE A LOOK AT THE COMPLAINT VOLUME AND ANY TRENDS FOR ONE.

THE SECOND ONE WOULD BE ANY KIND OF METRIC ON RESOLUTION, THE PERCENTAGE OF MAYBE REMOVED BOOKS OR RESTRICTED BOOKS OR NO CHANGE TO THE BOOK, AND THEN ALSO THE COMMUNITY FEEDBACK.

I THINK THIS IS PROBABLY A PRETTY HOT TOPIC RIGHT NOW, AND HOPEFULLY THIS POLICY WILL BUILD TRUST WITH THE COMMUNITY AND MAYBE BE LESS OF AN ISSUE IN A COUPLE OF YEARS TIME.

I THINK THAT WOULD BE VERY HELPFUL.

YEAH. THAT'S A GREAT POINT.

AND I WOULD LIKE TO KNOW, DOWN THE PATH.

BUT AGAIN, I WILL TELL YOU, THIS FAMILY THAT BROUGHT THE ATTENTION OF THAT BOOK, THEY COULDN'T HAVE BEEN MORE PLEASED WITH THE RESOLUTION HOW YOU HANDLED IT.

YEAH. AND THEN JUST TO LET YOU KNOW, IN ELEMENTARY SCHOOL I WORKED IN THE LIBRARY.

SO IF Y'ALL NEED HELP, I'M THERE.

GOOD TO KNOW.

[LAUGHTER] ANY OTHER QUESTIONS? I HEARD YOU VOLUNTEER FOR GUEST READER NEXT WEEK.

I'LL BE HAPPY TO I'LL BE HAPPY TO.

THAT'S A LOT OF FUN.

CAN I GET A MOTION TO APPROVE WA RESOLUTION 2439 ADOPTING THE WESTLAKE ACADEMY LIBRARY MATERIALS COLLECTION DEVELOPMENT POLICY AS PRESENTED.

SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION PASSES.

WELL DONE, LADIES. THANK YOU.

THANK YOU. OKAY.

RESOLUTION 24-71 RECEIVE PRESENTATION, DISCUSS, CONSIDER AND ACT TO APPROVE RESOLUTION 24-71.

[E.3. Receive presentation, discuss, consider and act to approve Resolution 24-71 approving a Professional Services Agreement with Freese and Nichols for a Water, Wastewater, and Roadway Impact Fee Study in an amount not to exceed $118,000 (Cheryl Taylor, P.E., Director of Public Works)]

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FREESE AND NICHOLS FOR A WATER, WASTEWATER, AND ROADWAY IMPACT FEE STUDY IN THE AMOUNT NOT TO EXCEED $118,000. HI, CHERYL.

GOOD EVENING.

HOW ARE YOU? I'M GOOD.

WE HAVE SEVERAL ITEMS ON THE AGENDA FOR YOU, SO WE'RE GOING TO START WITH THIS ONE.

THIS IS THE FIRST ITEM IS A PROFESSIONAL SERVICES AGREEMENT, LIKE YOU SAID, FOR THE WATER AND WASTEWATER AND ROADWAY IMPACT FEE STUDY.

AS A RAPIDLY GROWING COMMUNITY, THE TOWN OF WESTLAKE HAS AN OPPORTUNITY TO CONSIDER THE IMPLEMENTATION OF WATER, WASTEWATER AND OR ROADWAY IMPACT FEES THAT WILL ALLOW FOR DEVELOPMENT TO PARTICIPATE IN THE COST OF NECESSARY FUTURE IMPROVEMENTS TO SERVE THE COMMUNITY.

AN IMPACT FEE IS A CHARGE OR ASSESSMENT TO NEW DEVELOPMENT THAT GENERATES REVENUE FOR FUNDING OR RECOUPING COSTS OF CAPITAL IMPROVEMENTS OR FACILITY EXPANSIONS THAT ARE NECESSITATED BY NEW DEVELOPMENT.

NEW RESIDENTIAL, COMMERCIAL OR INDUSTRIAL DEVELOPMENT CAN SIGNIFICANTLY INCREASE TRAFFIC ON YOUR ROADWAYS, WATER CONSUMPTION, AND WASTEWATER VOLUMES.

IMPACT FEES ARE CALCULATED IN ACCORDANCE WITH THE METHODOLOGY OUTLINED IN CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE, AND THEY'RE BASED ON LAND USE ASSUMPTIONS, EXPECTED POPULATION GROWTH, AND CORRESPONDING CAPITAL IMPROVEMENTS AND EXPENDITURES NECESSARY TO SUPPORT THAT GROWTH.

THE WATER, WASTEWATER AND ROADWAY IMPACT FEES STUDY WILL DETERMINE THE MAXIMUM ALLOWABLE IMPACT FEES THAT MAY BE CHARGED BASED ON THE TOWN'S CAPITAL IMPROVEMENT PROGRAM NEEDED TO SERVE THE TOWN AT FULL BUILD OUT.

THE PROFESSIONAL SERVICES AGREEMENT BEFORE YOU INCLUDES THE SCOPE SHOWN ON THE SLIDE.

AT THE COMPLETION OF THE STUDY ITSELF, THE CONSULTANT WILL BRING BACK A PRESENTATION TO THE PLANNING AND ZONING COMMISSION AND TO THE CITY COUNCIL, WITH A MAXIMUM POSSIBLE ASSESSMENT FOR WATER, WASTEWATER AND ROADWAY IMPACT FEES FOR DISCUSSION AND FINAL DETERMINATION BY THE COUNCIL FOR IMPLEMENTATION.

IF APPROVED, THE COUNCIL WILL DETERMINE AND VOTE ON A TIMELINE FOR ROLLING OUT THOSE IMPACT FEES FOR NEW DEVELOPMENT.

THE TOTAL COST OF THE IMPACT FEE STUDY IS $118,000, AND WILL BE FUNDED BY THE UTILITY FUND RESERVES.

IF IMPACT FEES ARE APPROVED BY ORDINANCE, THE COST OF THE IMPACT FEE STUDY MAY BE REIMBURSED.

EXCUSE ME. REIMBURSED WITH IMPACTS FEES COLLECTED.

YOU MAY RECOGNIZE THIS SCHEDULE FROM THE WATER MASTER PLAN AGREEMENT THAT CAME BEFORE COUNCIL FOR CONSIDERATION IN SEPTEMBER.

PHASE TWO OF THE SCHEDULE IS THE WATER, WASTEWATER AND ROADWAY IMPACT FEE STUDY.

IT'S THE BOTTOM HALF OF THE SCHEDULE.

KICK OFF IS PLANNED FOR THE FIRST OF THE YEAR, WITH A NINE MONTH DURATION FROM START TO FINISH.

BASED ON THE SCHEDULE, THE COUNCIL MAY CONSIDER THE ADOPTION OF WATER, WASTEWATER AND OR ROADWAY IMPACT FEES AROUND AUGUST OF NEXT YEAR.

IF YOU CHOOSE TO GO FORWARD AT THAT TIME, A SECOND PUBLIC HEARING WILL BE REQUIRED AND THE ADOPTION OF AN IMPACT FEE ORDINANCE COULD BE AS EARLY AS OCTOBER OF NEXT YEAR.

[00:40:04]

AS PART OF THE APPROVAL THE IMPACT FEE OF THE IMPACT FEE ORDINANCE, THE COUNCIL WILL HAVE THE OPTION OF DECIDING WHEN TO BEGIN ASSESSING AND COLLECTING IMPACT FEES.

SO YOU COULD MAKE A DECISION THAT THOSE WOULD BE INITIATED IMMEDIATELY.

YOU COULD WAIT UNTIL JANUARY, RIGHT AFTER THE FIRST OF THE YEAR, AND THEN THERE COULD BE ADDITIONAL DISCUSSION OF MAYBE YOU WAIT SEVERAL MONTHS DEPENDING ON THE COUNCIL'S DECISION. SO THIS IS A LIST OF 20 MUNICIPALITIES THAT THE CONSULTANT HAS HAD EXPERIENCE WORKING ON IMPACT FEE STUDIES WITH.

THE LIST SHOWS FOUR THAT ARE CURRENTLY ONGOING, INCLUDING CITY OF FORT WORTH, MCKINNEY, NEW BRAUNFELS UTILITIES, AND THE TOWN OF LITTLE ELM.

I WASN'T ABLE TO FIT IT ALL ON ONE SLIDE, SO I SPLIT IT OUT INTO A SECOND SLIDE.

THERE ARE AN ADDITIONAL SIX ONGOING STUDIES ON THIS SLIDE, FOR A TOTAL OF TEN.

AND EXISTING STAFF HAS ALSO HAD PRIOR EXPERIENCE WORKING WITH THIS FIRM ON IMPACT FEES PREVIOUSLY.

HERE'S AN OUTLINE OF THE PROCESS THAT THE CONSULTANT WILL DESCRIBE TO YOU IN THEIR PRESENTATIONS.

ARE THERE ANY QUESTIONS BEFORE I TURN IT OVER? OKAY. AT THIS TIME I WOULD LIKE TO INTRODUCE ANDREW FRANCO WITH FREESE AND NICHOLS TO WALK YOU THROUGH THE IMPACT FEE PROCESS AND TO ANSWER ANY DETAILED OR TECHNICAL QUESTIONS FOR YOU. GOOD AFTERNOON.

YOU'RE WELCOME. THANK YOU FOR HAVING ME BACK AGAIN.

I WAS HERE ON, I BELIEVE IT WAS SEPTEMBER 3RD WHERE WE TALKED ABOUT THE WATER MASTER PLAN.

AND SO TODAY WE'RE GOING TO TALK ABOUT WATER, WASTEWATER, ROADWAY IMPACT FEES.

THE OTHER THING TOO ACTUALLY I HAVE SOME OTHER SLIDES AT THE END OF THIS PRESENTATION.

WE HAD A QUESTION AT THE LAST MEETING ASKING ABOUT SOME REUSE OR SOME IRRIGATION DEMAND MANAGEMENT TYPE THING.

SO I DO HAVE A COUPLE OF SLIDES PUT TOGETHER AS WELL THAT I'M GOING TO KIND OF SHOW AND PRESENT AND HIGHLIGHT A COUPLE OF THINGS.

SO CAROL, THANKS AGAIN.

SO THE WATER WASTEWATER IMPACT FEE ROADWAY PROCESS, AS SHE MENTIONED, IT'S GOVERNED BY CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE, AND IT LISTS OUT A PRESCRIBED METHODOLOGY OF ALL THE DIFFERENT STEPS THAT ARE REQUIRED IN ORDER TO POTENTIALLY ENACT OR ENABLE A PROGRAM SUCH AS THIS.

SO THE MAJOR STEPS ARE HERE.

DEVELOPING A LAND USE ASSUMPTION AS PART OF THE WATER MASTER PLAN PROJECT THAT WE'RE CURRENTLY DOING RIGHT NOW.

WE'RE GOING TO BE ACTUALLY DOING A LOT OF THIS WORK ON THE FRONT END.

WE'RE GOING TO PULL A LOT OF THE INFORMATION IN THE DATA THAT'S GOING TO COME INTO THE IMPACT FEE STUDY ITSELF.

NOW THE NEXT STEP IS TO IDENTIFY WHAT THEY'RE CALLED ELIGIBLE CAPITAL IMPROVEMENT PROJECTS.

SO NOT EVERY PROJECT IN YOUR SYSTEM IS GOING TO BE IMPACT FEE ELIGIBLE.

I'LL TALK ABOUT A LITTLE BIT ABOUT THAT HERE IN A SECOND.

WE'LL CONDUCT THE CALCULATIONS AND COME BACK FORWARD BEFORE THIS BODY WITH WHAT THE TECHNICAL RESULTS OF THE STUDY CAN SAY IS THE MAXIMUM ALLOWABLE NUMBER THAT YOU CAN CHARGE THE, YOU KNOW, THE CONSULTANT.

WE DON'T MAKE ANY RECOMMENDATIONS ABOUT WHAT YOU CAN CHARGE.

WE PRESENT THE INFORMATION.

AND ITS COUNCIL ULTIMATELY HAS A DECISION ON WHAT LEVEL OR WHAT FEES WE DO WANT TO IMPLEMENT.

OTHER PORTIONS OF THE 395 RULES SAY THAT YOU MUST DEVELOP A CIAC OR CAPITAL IMPROVEMENTS ADVISORY COMMITTEE. SO THAT'S GOING TO BE KIND OF LIKE AN INDEPENDENT THIRD BODY THAT'S GOING TO REVIEW, PROVIDE INPUT TO THIS GROUP AS WELL AS PART OF THE PROCESS. AND AS THIS WOULD BE A NEW PROGRAM, YOU'RE REQUIRED TO HAVE TWO SEPARATE PUBLIC HEARINGS WITH A 30 DAY PUBLIC NOTICE.

SO JUST A LITTLE BIT MORE BACKGROUND ON THE BASIS OF WHAT FEES, WHAT THIS FEE PROGRAM IS.

I BELIEVE IT WAS IN THE LATE 1980S AT THE STATE OF TEXAS, ENABLED THE BASICALLY THE DEVELOPMENT OF IMPACT FEE PROGRAMS. AND SO REALLY WHAT WE'RE TRYING TO DO OR WHAT WE LIKE TO SAY ABOUT IMPACT FEE PROGRAMS IS WE TRY TO MAKE GROWTH PAY THEIR PROPORTIONAL SHARE OF GROWTH.

SO AS NEW RESIDENTS MOVE TO WESTLAKE VIA BE IT RESIDENTIAL OR NONRESIDENTIAL, THAT'S GOING TO PUT THAT STRAIN ON YOUR INFRASTRUCTURE WATER, SEWER, ROADWAY.

SO WHAT'S GOING TO BE THEIR FAIR SHARE TO CONTRIBUTE TO THE SYSTEMS, TO NOT HAVE ALL OF YOUR EXISTING RATEPAYERS AND TAXPAYERS KIND OF FOOT THE BILL FOR ALL THOSE IMPROVEMENTS.

SO IF YOU DO ENABLE A PROGRAM LIKE THIS, STATE LAW REQUIRES YOU TO UPDATE IT AT LEAST EVERY FIVE YEARS.

THERE'S SOME CITIES LIKE CITY OF FORT WORTH, THEY DO THEIRS EVERY THREE YEARS WHERE THEY LIKE TO RELOOK AT, YOU KNOW, HOW ARE THE DEMOGRAPHICS CHANGING? HOW ARE THEIR PROJECTS CHANGING, HOW DOES THAT IMPACT THEIR OVERALL KIND OF BOTTOM LINE OR THE NUMBERS THAT ARE CHARGED? SO WHAT CAN WE PAY FOR UNDER AN IMPACT FEE PROGRAM, WE CAN PAY FOR THE CONSTRUCTION, SURVEYING, ENGINEERING, LAND ACQUISITION, AND DEBT SERVICE ASSOCIATED WITH WATER, SEWER, AND ROADWAY FACILITIES.

SO TALKING ABOUT WATER SUPPLY, DISTRIBUTION LINES, PUMP STATIONS, TANKS, ANY OTHER FACILITY REQUIRED TO IMPLEMENT THOSE PROJECTS, AND THEN YOUR ROADWAYS AS WELL.

[00:45:01]

SO IF YOU THINK ABOUT A PROJECT, I'LL JUST THROW AN EXAMPLE OUT THERE.

WHAT A PROJECT MAY LOOK LIKE.

IF YOU HAVE A TWO LANE ROAD AND YOU NEED TO EXPAND IT TO A FOUR LANE ROAD, A PORTION OF THAT COST IS GOING TO BE ABLE FOR RECOUPMENT.

SO YOU'RE EXPANDING THE CAPACITY OF THAT ROADWAY FACILITY TO ACCOMMODATE FOR FUTURE PROJECTED GROWTH AND DEVELOPMENT.

THOSE ARE THE TYPES OF PROJECTS AND COSTS THAT WE CAN PAY FOR.

SO WHAT CAN WE NOT PAY FOR UNDER THIS PROGRAM? WE CAN'T PAY FOR THE UPGRADING, UPDATING, OR EXPANDING OF CAPITAL IMPROVEMENTS THAT DO NOT SERVE FUTURE PROJECTED GROWTH AND DEVELOPMENT? WE CAN'T USE THESE FUNDS TO PAY FOR BASICALLY O&M OF OUR CURRENT FACILITIES, BE IT WATER, SEWER, ROADWAY.

IF A PROJECT IS NOT DEEMED ELIGIBLE, WE CANNOT USE IMPACT FEE DOLLARS TO PAY FOR ANY PART OF THAT PROJECT.

THE ADMINISTRATIVE AND OPERATING COSTS.

SO THAT WOULD BE A TOWN COST TO RUN THE PROGRAM.

AND THEN THE SAME THING ABOUT THE ELIGIBLE PROJECT, THE DEBT SERVICE PROJECTS THAT ARE NOT DEEMED ELIGIBLE CANNOT BE CANNOT USE THOSE DOLLARS TO PAY FOR THAT. I'VE ALREADY HIT ON THE PROCESS, TALKED ABOUT THE CIAC.

SO AGAIN, STATE LAW SAYS YOU HAVE TO DEVELOP A CIAC COMMITTEE.

A LOT OF THE CITIES WE DO THESE FOR, THEY ACTUALLY JUST USE THEIR P&Z COMMITTEE.

AND SO YOU BASICALLY YOU WOULD HAVE YOUR P&Z COMMITTEE OPEN THE MEETING, CLOSE THE MEETING, AND THEN YOU WOULD OPEN UP A CIAC MEETING TO TALK ABOUT THE BUSINESS RELATED TO IMPACT FEES. SO WHAT THEY DO IS THEY PROVIDE THAT INPUT AND GUIDANCE ON THE LUAS, THE CIP AND THEN PROVIDE A WRITTEN RECOMMENDATION TO THE COUNCIL FIVE BUSINESS DAYS PRIOR TO THE PUBLIC HEARING.

IF A PROGRAM LIKE THIS WERE TO BE IMPLEMENTED IN TOWN OF WESTLAKE, THEY WOULD BE REQUIRED TO MEET TWICE A YEAR A SEMIANNUAL UPDATE, AND THAT KIND OF SERVES AS MORE OF A CHECKS AND BALANCES OF THE SYSTEM TO SEE WHAT FUNDS ARE WE COLLECTING? WHAT ARE WE SPENDING IT ON? IS THE PROGRAM BEING ADMINISTERED APPROPRIATELY? SO THE TECHNICAL PROCESS HAS GOT SOME EXAMPLE SLIDES HERE.

WE TALK ABOUT WE'RE LOOKING AT A TEN YEAR WINDOW BASICALLY.

SO WE'LL SAY 2025 TO 2035.

FOR EXAMPLE WE WOULD LOOK AT WHAT'S GOING TO BE OUR PROJECTED TEN YEAR GROWTH AND DEVELOPMENT I.E.

POPULATION OR EMPLOYMENT.

AND SO WHAT THAT DOES IS WE'RE GOING TO BASICALLY CONVERT ALL THAT GROWTH INTO WATER DEMANDS, WASTEWATER FLOWS.

AND THEN PARTICULAR MILES TRAVELED ON THE ROADWAY SIZE ON THE ROADWAY SIDE THEY USE VEHICLE MILES TO DETERMINE, ARE WE OVER OR UNDER CAPACITY OR WHAT DO WE NEED IN THE [INAUDIBLE].

SO LAND USE ASSUMPTIONS ARE THE BASIS FOR THE ELIGIBLE CIP DEVELOPMENT.

SO YOU LOOK AT WHAT ARE THE PROJECTS WE HAVE IN OUR CAPITAL IMPROVEMENT PLAN OVER THE NEXT TEN YEARS THAT'S GOING TO SERVE FUTURE PROJECTED GROWTH.

AND YOU KIND OF LOOK AT A PROJECT IS GOING TO ADD SO MUCH CAPACITY TO YOUR SYSTEM, WATER, SEWER, ROADWAY.

SO YOU LOOK AT WHAT PROPORTION OF THAT IS GOING TO BE ATTRIBUTED TO TEN YEAR GROWTH.

SO IF I ADD A NEW WATER LINE THAT CAN MOVE 2 MILLION GALLONS OF WATER A DAY, AND I NEED 1 MILLION GALLONS OF THAT FOR THE NEXT TEN YEARS, 50% OF THAT BASICALLY GETS ROLLED INTO THE OVERALL COST IN THE DOLLARS.

THAT'S GOING TO GO TO DETERMINING THE MAXIMUM ALLOWABLE IMPACT FEE DOLLAR.

SO AT THE BOTTOM OF THE SCREEN, THIS IS THE BASICALLY THE VERY SIMPLIFIED CALCULATION OF THE NUMERATOR AND DENOMINATOR AND MAX ALLOWABLE FEE.

SO WE LOOK AT WHAT IS OUR ELIGIBLE COST FROM OUR ELIGIBLE PROJECTS.

SO WHAT PROPORTION OF THAT IS GOING TO USE TO SERVE THE GROWTH.

THERE'S A CREDIT BOX IN THERE.

SO STATE LAW BASICALLY SAYS THAT IF YOU DO NOT CHOOSE TO DO A DETAILED FINANCIAL CREDIT ANALYSIS, YOU'RE REQUIRED TO BASICALLY JUST CHOP 50% OF THE TOTAL COST RIGHT OFF THE TOP.

AND SO THAT'S GOING TO BECOME BASICALLY YOUR NUMERATOR.

I WILL SAY FOR MAJORITY OF CITIES AROUND THE METROPLEX, THAT'S KIND OF THE PREFERRED APPROACH AT THIS TIME.

AND SO YOU BASICALLY LOOK AT WHAT'S MY COST AND THEN WHAT'S MY GROWTH.

SFLUE STANDS FOR SINGLE FAMILY LIVING UNIT EQUIVALENT.

WE'RE BASICALLY TRYING TO FIGURE OUT HOW MUCH NEW HOW MANY NEW CUSTOMERS WILL BE TYING ON TO THE CITY.

SO YOUR COST DIVIDED BY YOUR GROWTH WILL DETERMINE WHAT IS THAT MAXIMUM ALLOWABLE IMPACT FEE THAT COULD BE ASSESSED.

NOT WOULD BE. COULD BE.

SO FROM A POLICY STANDPOINT.

SO THAT'S KIND OF THE TECHNICAL SIDE.

FIRST HALF SECOND HALF IS MORE OF THE ADMINISTRATIVE POLICY SIDE OF THINGS.

SO THE WHEN YOU'RE LOOKING AT CONSIDERATIONS FOR DEVELOPING AN ORDINANCE, YOU KIND OF WANT TO KNOW, ALL RIGHT, HOW ARE WE GOING TO ADMINISTRATE THIS PROGRAM? WE HAVE A DEFINED SERVICE AREA WHERE WE'RE GOING TO BE COLLECTING THESE.

IF YOU'RE NOT WITHIN A DESIGNATED SERVICE AREA, YOU WOULD NOT BE ALLOWED TO HAVE THAT CHARGE PER STATE LAW.

[00:50:01]

SO DETERMINING HOW WE WANT TO COLLECT THE FEES.

DO WE WANT TO ESTABLISH PROVISIONS FOR CREDITS OR OFFSETS.

SAY, FOR EXAMPLE, IF A DEVELOPER COMES IN AND THEY CONTRIBUTE X NUMBER OF MILLION DOLLARS, OR THEY SAY, I'M GOING TO BUILD THIS PROJECT, WOULD YOU ALLOW THEM TO GET A CREDIT OR AN OFFSET IN ORDER TO DO SO? THOSE ARE OPTIONS AVAILABLE TO YOU.

THE DEVELOPING A FEE SCHEDULE WOULD ESSENTIALLY LOOK LIKE FOR.

SO FOR WATER SEWER, YOU LOOK AT THE BASICALLY THE SIZE OF WATER METER WILL DETERMINE HOW MUCH YOUR WATER SEWER IMPACT FEE WOULD BE.

SO IF I HAVE A LARGER METER, I CAN TAKE MORE FROM THE DISTRIBUTION SYSTEM.

THEREFORE, I SHOULD BE CHARGED A HIGHER FEE.

IF I HAVE A LARGER WATER METER, I CAN PRODUCE MORE WASTEWATER INTO THE COLLECTION SYSTEM.

SO I SHOULD CHARGE A HIGHER FEE.

ON THE ROADWAY SIDE OF THINGS, THERE'S A LOT OF DIFFERENT LAND USE TYPES, AND THAT LAND USE TYPES WILL DETERMINE WHAT IS THE BASICALLY THAT VEHICULAR MILE LOAD THAT WE'RE ADDING TO THE SYSTEM.

A LOT OF DIFFERENT COEFFICIENTS, LIKE A SINGLE FAMILY RESIDENCE, ISN'T GOING TO GENERATE AS MUCH TRAFFIC AS A 10,000 SQUARE FOOT OFFICE FACILITY WOULD.

SO YOU KIND OF DETERMINE, BASED ON YOUR LAND USE, WHAT THAT POTENTIAL ROADWAY IMPACT FEE WOULD LOOK LIKE.

SO THE ACTUAL APPLICATION AND COLLECTION OF THE PROCESS.

STATE LAW SAYS THAT YOU'RE SUPPOSED TO ASSESS THE IMPACT FEE WHEN AN INDIVIDUAL FILES A FINAL PLAT.

SO THAT WOULD BE THEIR ASSESSED RATE.

AND THEN THE FEE IS ACTUALLY COLLECTED WHEN THEY PULL THEIR BUILDING PERMIT.

THAT'S KIND OF FROM THE STATE LAW KIND OF HOW THE MECHANICS OF ASSESSING AND COLLECTING WORK.

STATE LAW DOES SAY THAT YOU'RE REQUIRED TO PROVIDE A ONE YEAR GRACE PERIOD FOR DEVELOPMENT THAT'S PLATTED PRIOR TO THE ADOPTION OF YOUR ORDINANCE.

SO FOLKS WHO START PLATTING AFTER ADOPTION OF THE ORDINANCE, THEY WOULD BE SUBJECTED TO THEM RIGHT AWAY.

BUT THOSE WHO FILE A PLAT PRIOR TO WOULD BE GIVEN THAT ONE YEAR GRACE PERIOD.

AND AGAIN, THIS IS SOMETHING THAT'S ASSESSED ON NEW DEVELOPMENT.

OR IF SOMEBODY WANTS TO REDEVELOP THEIR PROPERTY AND THEY CHANGE THEIR LAND USE TYPE, OR IF THEY GO FROM A SMALLER WATER METER TO A LARGER WATER METER, THEY WOULD BE BASICALLY SUBJECTED TO THE DIFFERENCE OF THAT COST.

SO YOUR EXISTING RESIDENTS WHO DON'T CHANGE THEIR LAND USE OR METERS, THEY WOULD NOT BE.

THEY WOULD NEVER PAY THIS FEE, ESSENTIALLY.

OH, SOME OTHER FINAL POLICY CONSIDERATIONS OF DO WE WANT TO DO ZONE FEES? DO WE WANT TO CHARGE A UNIFORM RATE? DO WE CHARGE BASICALLY A FLAT RATE IF IT'S LESS THAN THE MAXIMUM? SO IF YOUR MAXIMUM SAYS 4,500 WE JUST WANT TO DO 4,000.

THOSE ARE GOING TO BE OPTIONS THAT ARE AVAILABLE KIND OF DOWN THE ROAD.

THESE ARE GOING TO BE SOME THINGS THAT WE'LL TALK ABOUT DURING THE KIND OF THE LIFE OF THE PROJECT, BUT JUST WANTING TO PROVIDE A LITTLE BIT OF INFORMATION UPFRONT TO KIND OF GET YOUR WHEELS TURNING A LITTLE BIT.

ONE OF THE MOST IMPORTANT THINGS WE DO IS WE BENCHMARK YOUR UTILITY WITH OTHER NEIGHBORING UTILITIES.

DON'T THOSE I DON'T KNOW HOW CURRENT THOSE NUMBERS ARE.

I CAN TELL YOU. SOME OF THEM MIGHT HAVE CHANGED, BUT ESSENTIALLY WE WANT TO LOOK AT WHAT OUR NEIGHBORS ARE CHARGING, WHAT IS MAYBE WHAT A SIMILAR SIZE TOWN WOULD BE CHARGING.

KIND OF GOING TO LEAVE IT UP TO COUNCIL AND STAFF ON WHO DO YOU WANT TO BENCHMARK YOURSELVES AGAINST AND JUST KIND OF SEE WHERE WE FALL IN THAT RANGE.

CAN YOU GO BACK ONE SLIDE REAL QUICK? THE SECOND BULLET POINT.

OUR TOWN IS SO SMALL.

WHERE WOULD YOUR GUT TELL US? TELL YOU ON WHERE WE SIT ON BULLET POINT NUMBER TWO.

WOULD WE WANT TO DO A CREDIT ANALYSIS? AND COME OUT AHEAD.

WELL, MY THOUGHT TO THAT WOULD BE IF WE WERE TO GO THE CREDIT ANALYSIS ROUTE AGAIN, THAT'S GOING TO TELL YOU IF YOU DON'T JUST TAKE THE 50% KIND OF RIGHT OFF THE TOP.

EXCUSE ME. COULD YOU GET TO 100%? COULD YOU GET TO 80%? 85%? WITHOUT KNOWING, YOU KNOW, KIND OF WHERE WE STAND.

OKAY. IT'S.

I KNOW TREND BASED ON SIZE.

YOU KNOW, IT'S NOT BASED ON SIZE.

IT WOULD BE BASICALLY BASED ON YOUR CURRENT.

YOU KNOW, YOUR CURRENT DEBT SERVICE AND KIND OF WHERE YOU LAND AS FAR AS.

YOUR FINANCIAL CAPABILITY.

IT WOULD BE ESSENTIALLY.

YES. OKAY.

AGAIN, SO, YOU KNOW, IF YOU LOOK AT KIND OF ACROSS THE METROPLEX, THERE'S A WIDE RANGE OF COST JUST FROM THIS SMALL SAMPLE THAT WE COULD LOOK AT.

[00:55:02]

I MEAN, AGAIN, SOME NOT EVERY CITY CHARGES ALL THESE FEES, SOME JUST DO WATER WASTEWATER.

I'VE SEEN SOME THAT DO ONLY ROADWAY.

SO THERE'S A WHOLE WIDE VARIETY OF THINGS THAT CAN BE LOOKED AT HERE TO KNOW IS WHAT YOU KNOW, WHAT'S RIGHT FOR WESTLAKE.

TOO HIGH, TOO LOW. WHERE DO WE WANT TO BE ON THE SCALE? I WANT TO MAKE SURE I UNDERSTAND THIS SLIDE.

SO FORT WORTH OBVIOUSLY STANDS OUT.

ARE YOU TELLING ME FOR EVERY SINGLE FAMILY HOUSE, THE BUYER PAYS $13,738 IN THESE FEES? THAT ONE IS SO WITH THE ROADWAY, WITH THE ROADWAY IMPACT FEES.

THEY HAVE A LOT OF DIFFERENT ZONES ACROSS THEIR CITY.

SO I'M NOT SURE EXACTLY WHICH ZONE THAT IS.

BUT IN A CITY JUST GENERALLY SPEAKING, REGARDLESS OF THE ZONE, IS THAT WHAT THAT'S TELLING ME? IT IS. IF I GO BY THIS CERTAIN HOUSE IN FORT WORTH, I'M GOING TO PAY $13,738.

I BUILT COMMERCIALLY IN FORT WORTH, AND I BELIEVE IT.

[LAUGHTER] OH, OKAY.

I'M PRETTY SURE.

I'M PRETTY SURE FOR ALL THE ZONES THAT ARE LIKE INSIDE LOOP 820, THEIR ROADWAY IMPACT FEES, OR IT MIGHT BE $0, BUT IT'S JUST THE AREAS WHERE THEY HAVE A LOT OF NEW GROWTH AND DEVELOPMENT. THEY DO HAVE SOME HIGHER FEES FOR CLARIFICATION.

YOU KNOW, IN MY EXPERIENCE HERE IN IN OTHER CITIES, THESE TYPES OF FEES ARE CONTAINED IN THE WATER TAP PERMIT.

ARE YOU SAYING THAT WE'RE NOT ALREADY COLLECTING A WHOLE A LOT MORE THAN THIS IN THE WATER TAP PERMIT THAT APPLIES TO SOME OF THIS INFRASTRUCTURE I BELIEVE WE ARE.

I WANT TO UNDERSTAND THAT.

I AM NOT SURE ABOUT WHAT YOUR FEE STRUCTURE LOOKS LIKE FOR THAT.

I WOULD SAY THOUGH, IF YOU HAVE A TAP FEE, THIS SHOULD BE TRACKED SEPARATELY.

WE HAVE A TREMENDOUS TAP FEE AT WESTLAKE.

SO ARE YOU SUGGESTING THAT DOESN'T GO TO THESE USES ALREADY FOR RESIDENTIAL? MR. ASSELTA. I THINK WE WILL LOOK AT THAT IN CONJUNCTION TOGETHER AND MAKE SURE THAT WE'RE NOT OVERCHARGING.

RIGHT. BUT ALSO MAKING SURE THAT WE'RE COVERING OUR CHARGES OR COVERING OUR COSTS AS REQUIRED.

OKAY. I WOULD JUST ASK THAT THAT BE TAKEN INTO CONSIDERATION BECAUSE I DON'T FIND THIS TO BE A NEW ASSESSMENT.

DIFFERENT NAME, BUT NOT A NEW ASSESSMENT NECESSARILY.

FOR TAP FEES A LOT OF TIMES, YOU KNOW, THEY CAN COVER THE COST OF CREATING THAT TAP.

AND BUT IT ALSO ROLLS IN SOME OTHER KIND OF GENERAL LIKE SOME FUTURE O&M DOWN THE ROAD.

THE TOWN WANTS TO COLLECT IS GOING TO COVER FOR SOME OF THESE THINGS IN THE FUTURE.

AND I WOULD SAY, I WOULD SAY A LOT OF THE IMPACT FEES SPECIFICALLY COVERS SOME OF YOUR MORE LIKE BIG TICKET, HIGH DOLLAR TYPE PROJECTS RATHER THAN JUST YOUR LOCAL RESIDENTIAL. CAN WE JUST SO THAT WE LOOK AT THOSE TOGETHER THAT'D BE GOOD.

YES, SIR. YEAH, ABSOLUTELY.

ONE OF THE OTHER TOOLS WE BUILD AS PART OF THIS PROCESS IS BASICALLY AN EXCEL BASED COST CALCULATOR THAT WE PROVIDE TO STAFF.

WE HAVE SOME CITIES EVEN PUT THESE ON THEIR WEBSITE THAT ALLOWS SOMEONE TO GO IN AND KIND OF PLUG IN ALL THE DIFFERENT VARIABLES AND CALCULATE WHAT THEIR FEE COULD LOOK LIKE.

SO IT'S JUST IT'S A TOOL AVAILABLE DEFINITELY FOR TOWN STAFF, BUT IT COULD BE A PUBLIC FORWARD FACING IF DESIRED.

SO FOLKS CAN KIND OF GET A SENSE OF WHAT THEIR FEE WOULD LOOK LIKE IF THEY WERE HAVE TO PAY IT.

SO THAT'S KIND OF THE END OF THE IMPACT FEE SLIDES THAT I HAVE.

ARE THERE ANY OTHER QUESTIONS HERE? IN YOUR ASSUMPTIONS, YOU THINK ABOUT EXPANSION OVER THE NEXT TEN YEARS.

YOU REALIZE WE'VE GOT A STRATEGIC PLANNING WORK WITH BAKER TILLY.

SO IF YOU COULD JUST ENSURE THAT YOUR ASSUMPTIONS AND THEIR ASSUMPTIONS ARE HARMONIZED.

SO WE'RE LOOKING AT THE SAME SET.

YEAH. AS PART OF THE MASTER PLAN ACTIVITIES, WE'VE ALREADY RECEIVED SOME OF THAT INFORMATION AND WE'LL CONTINUE TO GATHER MORE ALONG THE WAY.

THANK YOU. YEAH, PLEASE.

I WAS IN THE UTILITY BUSINESS IN NEVADA BEFORE I MOVED HERE.

SO THIS WAS A VERY IMPORTANT PART OF OUR REGULATORY OVERSIGHT IN THAT WHEN THERE WAS GROWTH AND THERE WAS SO MUCH GROWTH IN LAS VEGAS, THEY WANTED TO ASSURE THAT THE GROWTH WAS NOT PAID FOR BY THE EXISTING RESIDENTS.

VERY DIFFICULT JOB.

WE HAVE A VERY SMALL, RATHER SMALL GEOGRAPHIC FOOTPRINT, BUT THE BIGGEST DISPUTE CAME ABOUT AS A RESULT OF A VERY LARGE CUSTOMER MOVING IN AND BEING THE STRAW THAT BROKE THE CAMEL'S BACK IN TERMS OF THE INFRASTRUCTURE NECESSARY TO SUPPORT THAT KIND OF NEW DEMAND.

MIGHT NOT BE APPLICABLE TO US BUT HOW DO YOU DEAL WITH THAT KIND OF POTENTIAL IF SOMETHING COMES DOWN THE ROAD THAT WE'RE NOT EXPECTING WHEN WE'RE DOING THIS PLAN? SURE. SO, YES YOU KNOW, IF, YOU KNOW, BEING IN A SMALLER FOOTPRINT, IF ONE INDUSTRY OR CUSTOMER COMES IN, THAT CHANGES YOUR DYNAMICS.

AGAIN, IF YOU HAD A PROGRAM LIKE THIS IN PLACE, YOU COULD COLLECT SOME REVENUE IF THEY CHOOSE TO BUILD OR YOU HAVE THE OPTION TO LOOK AT SOME SORT

[01:00:03]

OF DEVELOPER AGREEMENT OR SOMETHING THAT SAYS THEY COMMIT TO, I'M GOING TO PAY THIS, THIS OR THIS.

IF THAT DIDN'T WORK, THIS WOULD BE LIKE A FALLBACK OPTION.

POTENTIALLY. AND COUNCILMAN YAMADA IT DOES.

IT DEFINITELY WILL AFFECT WESTLAKE AS WE LOOK AT HILLWOOD, THE POSSIBILITY OF BRINGING IN AT LEAST 1 TO 2 MORE CORPORATE CAMPUSES.

SO IT'S ABSOLUTELY COULD AFFECT.

ANY OTHER QUESTIONS? ANY COMMENTS FROM YOU OR STAFF SUPPORTS THIS? THANK YOU VERY MUCH.

I DO HAVE THOSE REUSED SLIDES.

OH I'M SORRY. SORRY.

SO OKAY, SO THIS IS KIND OF THE FOLLOW UP TO THE PREVIOUS.

THANK YOU. PREVIOUS QUESTION THAT WE RECEIVED ABOUT WHAT COULD WE POTENTIALLY DO IN OUR CITY TO LOOK AT MAYBE OFFSETTING SOME OF OUR IRRIGATION DEMAND? AND SO REALLY, THE QUICK ANSWER, THE SIMPLE ANSWER IS TO IMPLEMENT A REUSE SYSTEM.

AND BASICALLY A REUSE SYSTEM IS A IT'S GOING TO BE A NON-POTABLE TYPE SYSTEM.

SO THIS WOULD BE WATER THAT'S, YOU KNOW, TREATED FROM A WASTEWATER TREATMENT PLANT OR, YOU KNOW, LOOK AT HARVESTING THE KIND OF THE RAINWATER THERE.

AND SO SOME OF THE CUSTOMERS YOU WOULD BE LOOKING AT POTENTIALLY WOULD BE LIKE LIKE AN HOA IF THEY WANTED TO SIGN UP, TOWN PARK SCHOOLS, CORPORATE CAMPUSES, ANYONE WHO HAS A VERY LARGE IRRIGATION DEMAND YOU KNOW, A REUSE SYSTEM COULD BE A POTENTIAL SOLUTION THERE.

SO ONE OF THE BENEFITS OF THAT IS YOU'RE KIND OF REDUCING WHAT, YOU KNOW, ALL OF YOUR POTABLE WATER NOW COMES FROM THE CITY OF FORT WORTH.

SO IF WE WERE ABLE TO SHAVE SOME OF THAT OFF THEN WE'RE GOING TO REDUCE OUR RELIANCE AND BE A LITTLE BIT MORE CONTROL OF KIND OF OUR OWN IRRIGATION FROM THAT PERSPECTIVE.

SO WHAT ARE THE DIFFERENT OPTIONS ENABLED IN ORDER TO DO THAT? SO I'VE KIND OF LISTED THE THREE TOP OPTIONS HERE.

NUMBER ONE WOULD BE TO DEVELOP A IN-HOUSE SUPPLY AND DISTRIBUTION SYSTEM THAT WOULD BASICALLY CONSIST OF BUILDING YOUR OWN WASTEWATER TREATMENT PLANT AND PUMPING, AND BASICALLY DEVELOPING A REUSE SYSTEM FROM THAT.

SO YOU WOULD HAVE BASICALLY TOTAL CONTROL OF HOW MUCH YOU ARE ABLE TO KIND OF SEND DOWN TO THAT SYSTEM.

OPTION B TO PURCHASE TREATED EFFLUENT CAPACITY.

YOUR CURRENT WASTEWATER GOES TO A TRINITY RIVER AUTHORITY, TRA THEIR DENTON CREEK WASTEWATER PLANT, WHICH IS UP IN TROPHY CLUB.

SO JUST A COUPLE MILES AWAY.

AND OPTION C WOULD BE TO DO THE RAINWATER HARVESTING.

SO IN-HOUSE SOLUTION DEVELOPING AND BUILDING A WASTEWATER TREATMENT PLANT.

SO YOU WOULD BASICALLY TREAT YOUR OWN WASTEWATER.

AND YOU WOULD HAVE TO BASICALLY BUILD A REUSE PUMP STATION AND A PIPING NETWORK IN ORDER TO GET THE WATER FROM WHERE IT'S COLLECTED TO WHERE IT WANTS TO GO.

IN ADDITION TO THE MANY DOLLAR SIGNS I'VE PUT ON THE SLIDE.

YOU WOULD HAVE TO HAVE ADDITIONAL STAFF IN ORDER TO BASICALLY RUN THE O&M.

I WILL TELL YOU RIGHT NOW THE IF YOU ASKED ME TO BALLPARK THE COST OF A WASTEWATER TREATMENT PLANT, I WOULD TELL YOU FROM ESTIMATES THAT WE'VE BEEN GETTING, YOU'RE LOOKING AT PER MILLION GALLONS PER MGD OF PLANT.

YOU'RE CLOSE TO $50 MILLION.

THERE'S A NEIGHBORING UTILITY BUILDING, A 10 MILLION GALLON WASTEWATER PLANT, AND THERE'S OVER $500 MILLION.

YEAH. TREATMENT PLANTS ARE NOT CHEAP RIGHT NOW.

SO THAT'S ONE SOLUTION.

OPTION B. SO TALK ABOUT PURCHASING TREATED EFFLUENT.

THE SO THE DENTON CREEK WASTEWATER PLANT, I HAVE CONTACTED THEM AND ASKED THE QUESTION ABOUT AVAILABLE REUSE CAPACITY.

THEY HAVE TOLD ME THAT THEY ARE CURRENTLY EXPANDING THE DENTON CREEK WASTEWATER PLANT, AND THEY WOULD BE OPEN TO HAVING A DISCUSSION TO DETERMINE WHAT THE NEED IS AND IF THEY WOULD WANT TO SELL.

I BELIEVE THEY SELL TO TOWN OF FLOWER MOUND RIGHT NOW.

AND I THINK THEY HAVE A COUPLE OTHER CUSTOMERS WHO HAVE REPORTEDLY EXPRESSED SOME INTEREST IN PURCHASING TREATED EFFLUENT.

AGAIN, THIS IS COMMON TO ALL THREE APPROACHES.

YOU WOULD HAVE TO BUILD A PUMP STATION AND A PIPING NETWORK TO GET THE REUSE OR GET THE TREATED REUSED WATER FROM THE SOURCE TO WHERE IT NEEDS TO GO.

AND THAT THIRD BULLET THERE, YOU TALK ABOUT ADDING STORAGE.

YOU KNOW, IF YOU DON'T HAVE ADDED STORAGE WITH THAT, YOU COULD BE POTENTIALLY LIMITED ON THE VOLUME BASED ON CERTAIN TIME OF DAY.

WE DO SOME REUSE PLANNING UP IN THE CITY OF FRISCO.

RIGHT NOW THEY HAVE TWO WASTEWATER PLANTS IN THEIR CITY.

THEY ARE LIMITED AT CERTAIN TIMES OF DAY WHEN THEY CAN BASICALLY PUMP OUT TO A LOT OF THEIR CUSTOMERS JUST BASED ON THE VOLUME THAT THEY CAN TREAT CERTAIN TIMES OF DAY.

[01:05:06]

THAT IS, THAT WOULD BE ONE LIMITED CONSTRAINT OR CONSIDERATION THERE.

RE-USE. OPTION C RAINWATER HARVESTING.

BASICALLY THIS OPTION DEALS WITH BUILDING RETENTION PONDS OR STORAGE TANKS THAT WOULD THEN PUMP INTO THAT SAME PUMP STATION PIPING THAT WE'RE GETTING FROM A TO B. SO I'VE MARKED THIS AS REALLY NOT A SUSTAINABLE OR RELIABLE SOLUTION BECAUSE IT'S ONLY AVAILABLE WHEN IT RAINS.

YOU COULD BUILD A BIG OLE HOLE AND CONSTRUCT A POND.

IT FILLS UP IN MARCH AND IT'S EMPTY BY MAY.

SO IT'S NOT SOMETHING YOU REALLY CAN RELY ON AND PROBABLY IN THE HOT, DRY SUMMER MONTHS.

SO PROBABLY YOUR CHEAPEST OPTION IF YOU WERE TO GO THAT ROUTE, BUT ALSO THE LEAST RELIABLE.

SO THAT'S KIND OF WHAT I HAVE ON THAT PIECE.

I'D BE HAPPY TO TAKE ANY OTHER QUESTIONS.

ANY QUESTIONS? NO. AGAIN, THANK YOU VERY MUCH.

THANKS FOR BEING HERE. THANK YOU.

DO I HAVE A MOTION? EXCUSE ME.

DO I HAVE A MOTION TO APPROVE RESOLUTION 24-70, APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH FREESE AND NICHOLS FOR WATER, WASTEWATER, ROAD WATER IMPACT FEE STUDY AS PRESENTED. SO MOVED.

GET A SECOND. SECOND.

ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU VERY MUCH.

OKAY. CONSENT AGENDA.

[F. CONSENT AGENDA]

DOES ANYBODY HAVE ANYTHING ON THE CONSENT AGENDA THEY WANT TO PULL OUT? I'M GOING TO DO THIS JUST FOR TO MAKE SURE I'M FOLLOWING PROTOCOL.

I WANT TO PULL OUT RESOLUTION 24-76.

AND TALK ABOUT IT. AND THEN WE'LL BRING IT BACK UP.

CAN I GET A MOTION TO APPROVE THE CONSENT AGENDA? ALL BUT RESOLUTION 2476.

SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

2476. THIS IS GOING TO BE REAL QUICK.

[F.7. Discuss, consider and act to approve Resolution 24-76 authorizing the expenditure of funds for providing pavement markings and other necessary traffic control devices from Stripe A Zone in an amount not to exceed $85,000. (Cheryl Taylor, P.E., Director of Public Works).]

DISCUSS. CONSIDER AND ACT TO APPROVE RESOLUTION 2476, AUTHORIZING THE EXPENDITURE OF FUNDS, PROVIDING PAYMENT MARKINGS AND OTHER NECESSARY TRAFFIC CONTROL DEVICES FROM STRIPE A ZONE IN THE AMOUNT NOT TO EXCEED $85,000.

WADE THE ONLY THING I WANTED TO SAY, I KNOW YOU AND I TALKED ABOUT BRIEFLY AND THE EFFECTS SOME OF OUR RESIDENTS, I WOULD I'VE GOTTEN NOTES TO PUT A PEDESTRIAN CROSSWALK ON THE SOLANO AND GRANADA CROSSWALKS AS PEOPLE ARE LEAVING ENTRADA ENJOYING OUR TRAIL SYSTEM, EVEN THOUGH WE HAVE THE NEW STOP SIGNS WITH THE LIGHTS, THAT TRAFFIC IS STILL GOING PRETTY FAST.

SO I THOUGHT THAT WAS I GOT A NOTE, A COUPLE NOTES FROM RESIDENTS.

I THOUGHT THAT WAS A GOOD IDEA. I HOPE WE CAN FIT THAT IN.

WADE, BUT ALSO, CAN WE ADD ONE ON ROANOKE ROAD FOR THE STAGECOACH FOLKS, THAT MIGHT BE HARDER BECAUSE THE OTHER SIDE OF THE STREET IS KELLER.

BUT I JUST.

AND I'M JUST ASKING TO LOOK AT IT.

WADE. SO. YES. YEAH. SAME.

WE'LL DO A QUICK LOOK.

WE'LL GET SOME PRICE ESTIMATES AND WE'LL GET BACK WITH COUNCIL.

OKAY. THAT'D BE GREAT.

CAN I GET A MOTION TO APPROVE RESOLUTION 2476? SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION PASSES.

THANK YOU. NEXT, WE'LL GET ON TO REGULAR AGENDA BUSINESS ITEMS.

[G.1. Discuss, consider and act to approve WA Resolution 24-35 to rescind WA Resolution 24-33 regarding the contract with NWN Carousel and Single Wire for a Mass Notification System at Westlake Academy (Jason Power, IT Director)]

[G.2. Discuss, consider and act to approve WA Resolution 24-36 approving the purchase and installation of a security and mass notification system for Westlake Academy utilizing Security System Grant funds from the State of Texas and Westlake Academy general funds in an amount not to exceed $100,000 (IT Director Jason Power)]

RESOLUTION 24-35.

DISCUSS, CONSIDER ACT TO APPROVE WA RESOLUTION 2435 TO RESCIND WA RESOLUTION 24-33 REGARDING THE CONTRACT WITH NWN CAROUSEL AND SINGLE WIRE FOR MASS NOTIFICATION SYSTEM AT WESTLAKE ACADEMY.

I'M ALSO GOING TO COMBINE THIS WITH RESOLUTION 24-36.

DISCUSS. CONSIDER AN ACT TO APPROVE A RESOLUTION 2436 APPROVING THE PURCHASE AND INSTALLATION OF A SECURITY AND MASS NOTIFICATION SYSTEM FOR WESTLAKE ACADEMY UTILIZING THE SINGLE SYSTEM GRANT FUNDS FROM THE STATE OF TEXAS AND WESTLAKE ACADEMY GENERAL FUNDS IN THE AMOUNT NOT TO EXCEED $100,000.

JASON. THAT'S A LOT.

THAT'S A LOT. YEAH.

GOOD EVENING, MAYOR AND COUNCIL.

I'LL GO OVER THIS REAL QUICK AND JUMP TO THE NEXT ONE.

AND I THINK THAT WILL EXPLAIN WHY WE'RE ASKING TO RESCIND THIS RESOLUTION.

THANK YOU. SO THAT'S YOU GUYS APPROVED THIS RESOLUTION ON SEPTEMBER 16TH, AND IT'S EVERYTHING YOU JUST SAID IT WAS FOR A MASS NOTIFICATION SYSTEM THROUGH A DIFFERENT VENDOR SINCE THAT TIME WE'VE DONE A CONTRACT FOR THE ACCESS CONTROL SYSTEM AT THE SCHOOL.

IT'S GOING TO BE A SYSTEM THROUGH VERKADA.

AND VERKADA REACHED OUT TO US AND SAID, HEY, WE NOTICED YOU'RE DOING MASS NOTIFICATION SYSTEM.

DID YOU KNOW WE ALSO DO THAT? WE DID KNOW THEY ALSO DO IT, BUT IT NEEDS TO BE TIED INTO THEIR SYSTEM.

AND AT THE TIME WE WEREN'T DOING THEIR SYSTEM YET.

WE DIDN'T HAVE APPROVAL FROM YOU GUYS.

SO NOW THAT WE'RE DOING THEIR CAMERA SYSTEM AND ACCESS CONTROL SYSTEM, IT MAKES SENSE TO LOOK AT THEIR MASS NOTIFICATION SYSTEM.

[01:10:07]

SO THIS IS JUST IT'S MORE AFFORDABLE.

AND IT'S ACTUALLY IT LOOKS TO BE A BETTER OPTION FOR OUR STAFF.

THE PREVIOUS SYSTEM THAT WAS APPROVED WAS IT WAS BASICALLY LINKED TO OUR PHONE SYSTEM.

SO IT WAS GOING TO LIVE IN THE CLASSROOMS. THERE WAS OPTIONS TO PUT AN APP ON A PHONE OR ON AN IPAD OR THINGS LIKE THAT, FOR WHEN YOU'RE OUTSIDE OR ROAMING AROUND WITH THIS SYSTEM THROUGH VERKADA.

IT'S ACTUALLY A BUTTON THAT CAN BE WORN ON A LANYARD OR, AND STORED ON A WALL TOO.

SO IT'S MUCH MORE PORTABLE.

SO THE WHOLE REASON WE'RE DOING THIS ALYSSA'S LAW WAS PASSED IN MAY 5, 2023, MANDATES THAT ALL SCHOOL DISTRICTS AND OPEN ENROLLMENT CHARTER SCHOOLS IN TEXAS HAVE SILENT PANIC ALERT TECHNOLOGY INSTALLED IN THEIR CLASSROOMS BY THE 2025 SCHOOL YEAR.

NEXT SCHOOL YEAR, TRYING TO GET A JUMP ON THAT.

SO WE'RE READY FOR THAT.

THE TECHNOLOGY MUST ENABLE THE SCHOOLS TO INSTANTANEOUSLY COMMUNICATE WITH AUTHORIZED EMERGENCY SERVICES, SUCH AS LAW ENFORCEMENT AGENCIES, FIRE DEPARTMENTS AND HEALTH DEPARTMENTS. BOTH OF THESE SYSTEMS DO THAT.

THE VERKADA PANIC BUTTON AND ALARM SYSTEM.

IT FULLY INTEGRATES WITH THE CAMERA SYSTEM AND ACCESS CONTROL SYSTEM, LIKE I MENTIONED.

AND THIS IT GIVES US A MORE COMPLETE SYSTEM THAT WILL ALLOW SOME INTEGRATIONS WHERE WHEN A PANIC BUTTON IS PRESSED, IT WILL ALLOW THE PERSONNEL THAT WE'VE SET UP FOR THE NOTIFICATIONS, INCLUDING POLICE AND FIRE, TO SEE CAMERAS NEAR WHERE THAT BUTTON WAS PRESSED.

AND IT WILL ALSO NOTIFY THOSE PERSONNEL AND OTHER PEOPLE.

WE CAN SET UP VERY SPECIFIC NOTIFICATION LISTS.

SO LIKE I SAID, IT PAIRS WITH CAMERAS, CUSTOMIZABLE TRIGGERS AND RESPONSES.

SO WHEN A BUTTON IS PRESSED, WHO WOULD WE WANT TO NOTIFY? THAT'S ALL CUSTOMIZABLE.

IT INCLUDES 24 OVER SEVEN PROFESSIONAL MONITORING.

THIS IS SOMETHING WE DIDN'T HAVE WITH THE PREVIOUS SYSTEM, BUT THIS IS GOING TO BE TIED IN WITH VERKADA.

THEY HAVE THEIR OWN TEAM.

THEY'RE KIND OF LIKE YOUR OWN PERSONAL ALARM SYSTEM.

IT'S A COMPANY THAT'S ALWAYS WATCHING IT 24 OVER SEVEN.

SO THEY CAN TAKE ACTION IF FOR SOME REASON THEY DIDN'T.

BUT THEY'LL WORK WITH US ON THAT.

THESE WHAT WE'RE LOOKING AT IS A FIVE YEAR PURCHASE.

IT'S A FIVE YEAR OF LICENSING.

THAT'S THE ESTIMATED BATTERY LIFE FOR THESE DEVICES.

THE BATTERIES ARE REPLACEABLE, BUT WE'RE GOING TO HAVE FIVE YEARS OF SERVICE THAT TOO.

AND IT SAYS HERE OPTIONAL IMMEDIATE POLICE DISPATCH.

PART OF THE LAW IS WE NEED THAT.

SO IT'S NICE THAT THAT'S AN OPTION.

SO LIKE I SAID, IT INTEGRATES WITH CAMERAS.

SOMEONE PRESSES A BUTTON, IT'LL SHOW UP TO THE TEN NEAREST CAMERAS WHERE THEY PRESS THAT BUTTON.

AND YOU CAN LOOK AT HISTORY OR CURRENT.

THAT'S WHAT THE BUTTON LOOKS LIKE.

IT'S IT'S ABOUT 3 OR 4IN LONG.

YOU CAN WEAR IT AROUND YOUR NECK ON A LANYARD.

IT CAN SIT ON A DESK.

IT CAN MOUNT ON THE WALL, THINGS LIKE THAT.

SO YOU CAN TAKE IT AROUND.

AND THEN YOU ALSO HAVE THE OPTION WITH THESE TO HAVE A PHONE APP REQUIRING PEOPLE TO INSTALL IT, BUT THEY COULD AND PUT IT ON AN IPAD.

AND THERE'S COMPUTER APPS TOO.

SO WE'VE GOT A LOT OF OPTIONS.

JASON THIS ALSO TIES IN WITH OUR ACCESS CONTROL.

CORRECT. SO IF A PANIC BUTTON IS PRESSED THAT WE CAN PROGRAM IT TO AUTOMATICALLY LOCK ALL OUR DOORS.

YEAH, YEAH.

THAT'S PERFECT. I THINK THAT'S ONE OF THE SLIDES TOO.

SO AGAIN, THE NOTIFICATION THERE, YOU KNOW, MOUNT THE PANIC BUTTON OR YOU CAN WEAR IT.

THERE'S A WHOLE COMPUTERIZED DASHBOARD THAT YOU CAN HAVE PEOPLE LOG IN AND LOOK AT.

GOT THE WHOLE WORKFLOW THERE THAT WE CAN GO THROUGH.

AND THEN I GUESS IT WAS ON ONE OF THOSE.

THERE IT IS. CHOOSE TO TRIGGER ADDITIONAL ACTIONS FROM VERKADA DEVICES SUCH AS INITIATING A DOOR LOCK DOWN PROCEDURE.

SO WITH THAT, WE'RE RECOMMENDING THAT YOU DO RESCIND THE PREVIOUS RESOLUTION.

WE HAVEN'T SIGNED A CONTRACT.

WE DID NOT.

WE'VE GOT YOUR APPROVAL TO DO ALL THAT.

BUT WE DIDN'T MOVE FORWARD AFTER THAT.

IT WAS LITERALLY THE NEXT DAY THAT WE FOUND OUT ABOUT THIS SYSTEM.

SO WE'VE JUST BEEN WORKING TO MAKE SURE THIS IS GOING TO COVER EVERYTHING WE NEED.

AND IT LOOKS LIKE IT'S GOING TO DO THAT AND MORE FULLY INTEGRATES WITH OUR ACCESS CONTROL AND CAMERA SYSTEM.

SO WE'RE RECOMMENDING THAT YOU RESCIND THE PREVIOUS RESOLUTION AND THAT YOU APPROVE THIS RESOLUTION.

I WILL TOUCH ON THIS.

I KNOW THE TOTAL COST IS ESTIMATED AT 70,536.

[01:15:01]

AND I PUT IN THERE UP TO 100,000.

SO WHY ARE YOU DOING THAT? WE DO HAVE THE THREE ORIGINAL BUILDINGS AT THE CAMPUS, WHICH ARE PYP ONE, PYP TWO, AND THE GYM.

THOSE WERE BUILT IN 2003, AND THEN THE ARTS AND SCIENCE WAS BUILT IN 2009.

I STARTED IN 2009.

THE THOSE FOUR BUILDINGS AND THE NICEST WAY TO PUT IT IS THEY WERE NOT THEY DID NOT CONSIDER TECHNOLOGY.

THEY WERE BORN IN 2000. WHEN THOSE WERE BUILT.

YES. AND THERE'S JUST NOT IT IS EXTREMELY DIFFICULT FOR US TO RUN ANY NEW WIRES IN THOSE FOUR BUILDINGS.

THERE'S NO OVERHEAD AS FAR AS, LIKE WHERE THE ROOF STRUCTURE AND ALL THAT.

THERE'S NOTHING UP THERE IT GOES.

IT'S MOST OF THESE ARE OPEN STRAIGHT UP TO THE TO THE ROOF.

THERE'S THERE'S NO DROP CEILING LIKE THIS OR ANYTHING LIKE THAT.

SO THERE'S NO CABLING UP THERE.

IT'S ALL RUN UNDERGROUND IN IN TRENCHES THAT ARE THERE.

AND THEN IT GOES OFF INTO ROOMS. SO THERE'S A LITTLE THREE FOOT CRAWL SPACE THAT YOU CAN GO THROUGH.

BUT THEN IF YOU WANT TO COME UP INTO A ROOM, THERE'S ONE HOLE IN EACH ROOM AND IT'S FULL WITH THE STUFF THAT'S IN THERE NOW.

SO IF YOU WANT TO COME UP IN ANOTHER AREA AND WE DID THIS SEVERAL YEARS AGO, YOU HAVE TO DRILL A HOLE THROUGH 12IN OF CONCRETE, THEN COME UP THE WALL. SO WE'RE HOPING NONE OF THAT HAS TO HAPPEN.

BUT DEPENDING ON WHERE THESE SENSORS NEED TO BE OF COURSE THE DEVICES ARE WIRELESS, BUT THEY'VE GOT TO TALK TO A SENSOR SOMEWHERE, AND THOSE ARE WIRED.

THOSE HAVE TO BE PLUGGED INTO OUR NETWORK SOMEWHERE.

SO WE'VE GOT TO GET A CABLE TO THEM.

SO WE'RE JUST PUTTING IN SOME EXTRA MONEY THERE.

WE'RE NOT SURE.

THAT MAKES SENSE. WAS THIS THE SYSTEM THEY USED IN THE GEORGIA SCHOOL THAT HAD THE INCIDENT, OR WAS IT ONE SIMILAR TO IT? IT'S IT'S SIMILAR.

YEAH. I DON'T KNOW WHAT THAT SYSTEM WAS.

OKAY. I CAN'T REMEMBER. THERE'S SEVERAL.

SAME TECHNOLOGY. SAME TECHNOLOGY.

YES, SIR. YEAH I READ ABOUT THAT.

THEY REALLY CREDITED FOR HELPING THAT SITUATION.

OKAY. MAYOR, BEFORE WE VOTE, I WOULD WANT TO REMIND YOU QUICKLY THAT WE'LL NEED TWO SEPARATE MOTIONS.

YEAH. ONE FOR THE RESCISSION AND ONE FOR KIND OF TOOK CARE OF ME.

I JUST HAVE A QUICK QUESTION IF THAT'S OKAY.

YEAH. ALL RIGHT. JASON, SO, AS YOU KNOW, ON CAMPUSES, THINGS WALK.

THEY LEAVE US.

HOW MUCH WOULD IT COST FOR REPLACEMENT OF THOSE, THOSE BUTTONS THAT ARE GOING TO GO WITH PEOPLE, DIFFERENT PLACES.

GOOD QUESTION. I THINK WE'RE PAYING AROUND $85 FOR THEM.

I'M SORRY. 85 EACH.

I'VE SEEN THEM QUOTED UP TO $200 EACH.

WOW. OKAY.

SO I THINK YOU COULD PROBABLY SO.

SO THERE'S GOING TO NEED TO BE A PLAN FOR UPKEEP AND MAINTENANCE BEYOND THIS INITIAL COST.

AND THIS IS GRANT FUNDED.

SO THAT'S SOMETHING WE WOULD IT'S GOOD IN THE INITIAL PART.

I'VE SEEN THAT IN OTHER BUILDINGS [LAUGHTER] WHERE THEY MAKE THEM PERMANENT, YOU JUST ATTACH THEM TO THE WALL.

YOU DON'T ALLOW THEM TO TAKE THEM OUTSIDE AND THEY USE THEIR PHONE IF THEY TRAVEL OUTSIDE, BECAUSE THERE'S TYPICALLY AN APP THAT YOU CAN USE AS WELL.

RIGHT. THERE IS WE DO HAVE ISSUES WITH CELL COVERAGE ON CAMPUS BECAUSE IT'S IN A HOLE.

YEAH. THAT'S A SEPARATE ISSUE THAT THE COUNCIL NEEDS TO BE DEALING WITH.

AND THEN WE DON'T ALWAYS HAVE GOOD WI-FI OUTSIDE EITHER.

WE HAVEN'T. WE'VE GOT A FEW AREAS WHERE WI-FI CAN REACH, BUT THAT COULD BE THAT'S NOT SOMETHING WE CAN COVER RIGHT NOW.

BUT YEAH, THESE ARE.

SO KELLY YOU ARE GOING TO HAVE TO FIGURE OUT MAINTENANCE, BUT REPLACEMENT AND SOME ACCOUNTABILITY AND RESPONSIBILITY.

YEAH, NO. FOR SURE.

I JUST WANTED TO CLARIFY THAT.

NO. THAT'S GOOD. YEAH.

I DON'T REALLY SEE IT VERY DIFFERENT AS LIKE A KEY CARD, RIGHT? I MEAN, STAFF HAS TO KEEP THEIR KEY CARD, AND IF THEY LOSE THEIR KEY CARD, THAT'S.

THAT'S. YEAH, THAT'S A GREAT COMPARISON.

EXCEPT THE KEY CARD IS VERY INEXPENSIVE AS COMPARED TO.

SURE. YEAH. THEY'RE ABOUT $5 OR SO.

I THINK WE CHARGE THEM TEN SOMETIMES.

OKAY. SO ANY QUESTIONS? ANY OTHER QUESTIONS? QUESTIONS.

JASON, AS ALWAYS THANK YOU.

I'M GOING TO GET TWO SEPARATE MOTIONS.

SO I NEED A MOTION FOR WA RESOLUTION 24-35.

SO MOVED. CAN I GET A SECOND.

SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION PASSES.

CAN I GET A MOTION FOR WA RESOLUTION 24-36.

SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

THANK YOU. JASON AGAIN THANK YOU.

MOVING ALONG, RESOLUTION 24-73, DISCUSS CONSIDER AND ACT TO APPROVE RESOLUTION 24-73, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF WATER

[G.3. Discuss, consider and act to approve Resolution 24-73 authorizing the expenditure of funds for the purchase of water meters and utility parts from Atlas Utility Supply Company in an amount not to exceed $100,000. (Cheryl Taylor, P.E., Director of Public Works).]

METERS AND UTILITY PARTS FROM ATLAS UTILITY SUPPLY COMPANY IN THE AMOUNT NOT TO EXCEED $100,000.

AND, CHERYL, THERE YOU ARE.

HELLO AGAIN.

SO IT'S A NEW FISCAL YEAR, AND WE'RE MOVING FORWARD WITH SOME NEW INITIATIVES IN PUBLIC WORKS.

[01:20:02]

THE PURCHASE OF UTILITY PARTS WILL BE THROUGH AN INTERLOCAL AGREEMENT WITH THE CITY OF NORTH RICHLAND HILLS, WHICH ALLOWS THE TOWN TO PURCHASE UTILITY PARTS AT CONTRACT PRICES THAT HAVE BEEN BID BY A SUPPLIER.

FOR THE PURCHASE OF METERS, BADGER HAS PROVIDED A SOLE SOURCE LETTER STATING THAT ATLAS UTILITY SUPPLY COMPANY IS AN AUTHORIZED DISTRIBUTOR OF BADGER METER PRODUCTS, INCLUDING ENDPOINTS.

IN PREVIOUS PRESENTATIONS, YOU'VE HEARD ME MENTION THAT PUBLIC WORKS PLANS TO INITIATE A METER CHANGE OUT PROGRAM.

THIS IS A BEST PRACTICE IN THE INDUSTRY THAT, TO OUR KNOWLEDGE, HAS NOT BEEN PREVIOUSLY IMPLEMENTED IN WESTLAKE, THE AMERICAN WATER WORKS ASSOCIATION RECOMMENDATION FOR EXCUSE ME OF BEST PRACTICES IS TO INSPECT, AUDIT AND REPAIR OR REPLACE A MINIMUM OF 10% OF THE METERS ANNUALLY.

THE TOWN OF WESTLAKE HAS APPROXIMATELY 1100 METERS THAT INCLUDES BOTH RESIDENTIAL AND COMMERCIAL METERS, RANGING IN SIZE FROM THREE QUARTER INCHES TO SIX INCHES. PUBLIC WORKS CURRENTLY HAS TWO FIELD PERSONNEL TO PERFORM THIS MAINTENANCE ON THE WATER SYSTEM, IN ADDITION TO MAINTAINING THE WASTEWATER SYSTEM, STORM DRAIN SYSTEM, PUBLIC STREETS, AND NUMEROUS PARKS THROUGHOUT THE TOWN.

WE DO LOOK FORWARD TO HIRING TWO ADDITIONAL FIELD STAFF IN THE COMING MONTHS, SO THANK YOU TO THE COUNCIL FOR APPROVING THOSE POSITIONS IN THE FISCAL YEAR 2025 BUDGET.

FOR THIS FIRST FISCAL YEAR ON THE METER CHANGE OUT PROGRAM, AND DUE TO THE LIMITED STAFFING THAT WE HAVE IN WESTLAKE, WE ARE AIMING FOR 5% OF THE METERS, WHICH IS APPROXIMATELY 50M.

PUBLIC WORKS HAS PRIORITIZED THE COMMERCIAL METERS AT THE CORPORATE CAMPUSES, BECAUSE ANY REPAIRS OR DISCREPANCIES BETWEEN THOSE METERS AND THE TOWN'S BILLING SOFTWARE WOULD HAVE THE GREATEST IMPACT ON THE SYSTEM AS WELL AS TO THE CUSTOMERS.

ONCE THESE LARGE METERS ARE INSPECTED AND REPAIRED OR REPLACED, STAFF WILL MOVE ON TO THE RESIDENTIAL METERS.

STAFF IS ALSO WORKING WITH A THIRD PARTY ON SITE METER TESTING COMPANY TO VERIFY THAT THOSE LARGE METERS ARE OPERATING WITHIN THE AMERICAN WATER WORKS ASSOCIATION PARAMETERS FOR ACCURACY.

PRELIMINARY INVESTIGATIONS HAVE DETERMINED THAT, SIMILAR TO THE COMMERCIAL METERS, THERE WILL BE SOME NEEDED IMPROVEMENTS ON THE RESIDENTIAL SIDE TO THOSE METERS ONCE WE GET STARTED ON THOSE.

IN MOST CASES, STAFF WILL GENERALLY CORRECT ANY ISSUES THAT ARE THAT ARISE BEFORE MOVING ON TO THE NEXT LOCATION WHEN WE GET STARTED ON THOSE RESIDENTIAL METERS.

THE PHOTOS ON THE SLIDE ON THE LEFT SIDE.

THOSE ARE PHOTOS OF THE METERS THEMSELVES.

AND ON THE RIGHT SIDE THAT IS A CONSTRUCTION METER.

ONE OF THE THINGS WE'RE PLANNING TO PURCHASE.

SO REGULAR MAINTENANCE OF THE WATER AND WASTEWATER AND STORM DRAIN SYSTEMS REQUIRE VARIOUS TYPES OF UTILITY PARTS IN ORDER TO REPAIR BROKEN METERS.

EXCUSE ME? BROKEN WATER AND SEWER SERVICE LINES, MAINS OR REPAIR AND REPLACE DAMAGED HYDRANTS, MANHOLES, STORM DRAIN INLETS, WATER VALVES, AND WATER METER BOXES.

SO THE PHOTOS HERE ARE JUST A SAMPLING OF THE THINGS THAT ARE HAVING TO BE MAINTAINED THROUGHOUT THE TOWN.

AND THOSE ARE THE REASON THAT WE NEEDED UTILITY PARTS.

THE ITEM BEFORE YOU THIS EVENING IS FOR AN EXPENDITURE OF UP TO $100,000 WITH ATLAS UTILITY SUPPLY COMPANY FOR METERS AND OTHER UTILITY PARTS.

THE TOTAL REQUEST IS GREATER THAN THE TOWN MANAGER'S AUTHORITY AND REQUIRES COUNCIL APPROVAL.

FUNDING FOR THE REQUEST IS THROUGH THE COUNCIL APPROVED FISCAL YEAR 2025 PUBLIC WORKS UTILITY FUND OPERATING BUDGET.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

DO YOU HAVE YOUR TRAILER? ARE WE PRETTY SELF-CONTAINED ON BEING ABLE TO FIX OUR METERS NOW WITH THIS.

WE GOT THE TRAILER IN. IS THAT IN.

THE LARGE METERS ARE VERY HEAVY.

YEAH. ADDITIONAL EQUIPMENT WILL WILL PROBABLY BE NEEDED IN THE FUTURE.

SOME OF THOSE THINGS RIGHT NOW, WE WILL BE ABLE TO RENT.

LIKE I SAID, THE LARGE METERS ARE SUPER HEAVY.

WE'RE GOING TO NEED CRANES AND THAT KIND OF THING FOR THOSE TYPES OF MAINTENANCE.

BUT DID WE GET THE TRAILER IN THAT WE APPROVED? YES, SIR. OKAY. THE TRAILER ACTUALLY HELPS WITH THE DIGGING OF THE HOLES.

OKAY. IT USES HIGH WATER PRESSURE TO KIND OF CLEAR THE AREA OUT FOR US.

CAN ALSO BE USED FOR SOME OTHER APPLICATIONS AS WELL, BUT IT'S BASICALLY A GIANT PRESSURE WASHER THAT HELPS US TO ENSURE THAT EVERYTHING IS CLEARED AWAY AND WE'RE READY TO MAKE THE REPAIR QUICKLY RATHER THAN HAVING TO DIG IT UP WITH SHOVELS OR A TRACTOR THAT'S TOO CLUMSY AND CAN CAUSE MORE DAMAGE THAN HELP US.

ANY QUESTIONS FROM COUNCIL? CHERYL JUST HELP ME AS A REMINDER THIS ADDRESSES 5% OF OUR METERS THAT I HEARD YOU SAY.

THE 100,000 THAT WE'RE REQUESTING IS BASED ON A LOT OF ASSUMPTIONS RIGHT NOW.

THE CALCULATION THAT WE WENT THROUGH TO COME UP WITH 100,000 IS ONLY FOR 5% OF THE METERS.

IF YOU JUST HELP ME, REMIND ME WHAT THE.

IS THERE A RETURN ASSOCIATED WITH THIS, OR IS JUST MAINTENANCE THAT'S REQUIRED? OR IS THERE SOME SORT OF RETURN TO THE TOWN WITH RESPECT TO ACCURATE WATER READINGS OR SOMETHING ELSE? OKAY, SO LET ME GIVE YOU AN EXAMPLE OF WHAT WE'VE ALREADY FOUND WITH REGARD TO THE LARGE METERS.

[01:25:04]

STAFF HAS ALREADY VISITED THE COMMERCIAL CAMPUSES, AND WHAT WE FOUND THUS FAR ON THOSE CAMPUSES IS THERE ARE TWO BYPASS LINES AROUND THE METERS THAT HAVE BEEN LEFT OPEN, WHICH MEANS THAT WATER HAS BEEN USED, BUT RECORDED FLOW IS NOT GOING THROUGH THE METER.

SO WE HAVE NO WAY OF KNOWING HOW THIS COULD HAVE HAPPENED AND HOW MUCH LOST REVENUE HAS OCCURRED.

BUT WE ARE TAKING STEPS TO TRY TO ENSURE THAT IT DOESN'T HAPPEN AGAIN.

ON A LOT OF THE RESIDENTIAL METERS, THE AREAS THAT STAFF HAS BEEN ABLE TO.

SO BADGER HAS A SOFTWARE AND PUBLIC WORKS STAFF HAS BEEN GOING THROUGH THE SOFTWARE, AND THEY'RE ABLE TO FIND ACCOUNTS WHERE THERE'S VERY LITTLE USAGE.

AND WHEN THEY FIND THINGS LIKE THAT, THEY WILL GO OUT TO THE SITE AND THEY WILL VERIFY THAT THE METER IS NOT DAMAGED.

THEY'LL VERIFY THAT IT'S RECORDING CORRECTLY.

AND WHAT WE HAVE NOTICED IS IN THOSE IN THOSE SITUATIONS WHERE WE HAVE CHANGED OUT METERS THE NEXT DAY, THERE'S A LOT MORE FLOW.

SO THERE HAS BEEN A LOT OF LOST REVENUE TO THE TOWN.

AND SO A METER CHANGE OUT PROGRAM GIVES US THE ABILITY TO GO OUT THERE AND CHECK THE METERS AND BE A LITTLE MORE PROACTIVE IN KEEPING THEM RUNNING CORRECTLY.

WOULD YOU SUGGEST, OR DO WE NEED AN ORDINANCE WHERE WE FIND A METER BYPASS? THERE'S NO WAY TO DETERMINE INTENT.

RIGHT? HOWEVER.

HOWEVER DO WE NEED AN ORDINANCE WHERE WE WE BACK CHARGE AN ESTIMATED PLUS 20%.

IT'S LIKE NOT PAYING YOUR INCOME TAXES ON TIME.

I WOULDN'T KNOW, BUT I UNDERSTAND YOU PAY A PENALTY, RIGHT? A FRIEND TOLD YOU. IF A FRIEND TOLD ME YOU'D PAY A PENALTY IF YOU DON'T PAY ON TIME.

BUT IS THERE DO YOU NEED AN ORDINANCE TO HELP PUT A MESSAGE OUT TO THE TOWN THAT THIS KIND OF PRACTICE COMES WITH PENALTIES.

YES. I WILL TELL YOU THAT I HAVE NOT LOOKED TO SEE WHAT WE HAVE, BUT THAT WOULD CERTAINLY BE HELPFUL IN CASE IN SOME OF THE CASES, THOUGH, IT'S REALLY DIFFICULT TO TO DETERMINE HOW IT HAPPENED.

ONE OF THE THINGS THAT WE'RE DOING TO, TO TRY TO BE PROACTIVE IS WE'RE LOCKING THE BYPASS VALVES WITH CABLE LOCKS TO ENSURE THAT THEY'RE NOT OPEN WITHOUT CONSENT OF THE UTILITY. WE'RE TAKING PICTURES AND WE'RE TRYING TO TRACK THOSE THINGS.

BUT BECAUSE MY EXPERIENCE WITH OTHER MUNICIPALITIES IS WHEN IT COMES TIME TO I'LL SAY PROSECUTE OR THEFT.

IT HAS BEEN VERY DIFFICULT TO PROVE THAT IT HAS ACTUALLY HAPPENED.

AND WITHOUT THAT KIND OF A DOCUMENTATION, YOU CAN SAY IT AS MANY TIMES AS YOU WANT TO, BUT IF YOU'RE NOT ABLE TO PROSECUTE, THEN IT KIND OF DEFEATS THE PURPOSE.

YEAH, AND I THINK I'D WANT TO AVOID PROSECUTING MEMBERS OF THE COMMUNITY.

BUT YOU KNOW, JUST PAY UP AND GO ON WITH YOUR LIFE.

BUT IN ALL HONESTY, I MEAN CHERYL AND WADE, THIS HAS NOT BEEN MALICIOUS.

A LOT OF THIS HAS BEEN SELF-INFLICTED.

RIGHT. WE HAVE INFRASTRUCTURE ISSUES IN WESTLAKE THAT WE NEED TO ADDRESS.

WE HAVE ADDITIONAL CONTROLS WE NEED TO PUT IN.

SO, MIKE, TO ANSWER YOUR QUESTION, THE WAY I THINK ABOUT THAT IS MORE LOSS AVOIDANCE BECAUSE WE'VE HAD MORE THINGS THAN I CARE TO TALK ABOUT WATER THAT WE JUST HAVE NOT MANAGED. IS THAT FAIR? YES. AND TO BE HONEST, I'M VERY EXCITED ABOUT IT BECAUSE I'VE HEARD, YOU KNOW, OUR CITIZENS COMPLAIN ABOUT THE WATER RATES BEING EXCESSIVELY HIGH IN WESTLAKE.

WHEN WE GO BACK AND LOOK AT THE AMOUNT OF INFRASTRUCTURE THAT WE'RE HAVING TO UPKEEP AND PUT IN PLACE, A LOT OF THAT CAN PROBABLY BE AVOIDED.

RIGHT? WE DON'T HAVE TO RAISE WATER FEES AS MUCH IN THE FUTURE, BECAUSE WE ARE ABLE TO ACTUALLY GET THE WATER THAT'S BEING UTILIZED, PAID FOR.

SO THAT'S A GREAT THAT'S A GREAT WHAT A GREAT CONCEPT.

YEAH. AS YOU STATED, MAYOR, JUST IT'S KIND OF A STOP LOSS ON WHAT WE'VE GOT GOING ON.

SO I'M EXCITED ABOUT THAT.

AND I THINK THAT TO YOUR POINT, MR. ASSELTA, THAT WE DO NEED LIKE A TAMPERING FEE.

YOU KNOW, IT WOULDN'T BE A IT WOULDN'T BE AN EXUBERANT FEE.

BUT IF YOU'RE GOING TO GO OUT AND MESS WITH YOUR WATER METER OR YOUR ELECTRIC METER OR ANYTHING LIKE THAT, THEN THERE SHOULD BE A TAMPERING FEE ON OUR FEE SCHEDULE AND WE'RE GOING TO BE BRINGING A FEE SCHEDULE BACK TO COUNCIL IN PROBABLY DECEMBER FOR REVIEW, AND TO ENSURE THAT WE'RE CHARGING THE APPROPRIATE FEES TO OUR CITIZENS AND OUR BUSINESSES IN TOWN. YEAH, WELL, I APPRECIATE THAT.

WADE I WOULD SUPPORT THE NAMES MEAN A LOT.

I MEAN, IT'S POSSIBLE A SERVICE PERSON BYPASSING THE, YOU KNOW, FLOW THROUGH THE T VALVE.

SO, I MEAN, WE DON'T WANT TO INFER OUR RESIDENTS HAVE TAMPERED.

WE JUST NEED TO RECOVER THE WATER WE'VE PROVIDED.

AND WE HAVE NO WAY BUT THIS WAY TO ESTIMATE IT.

WE'VE GOT A UTILITY GUY ON THE BOARD HERE THAT COULD PROBABLY HELP YOU CUT OUT SOME OF THAT.

[LAUGHTER] BUT ALONG THOSE LINES, AND I THINK THIS IS MORE CURIOSITY ON MY PART BECAUSE I THE ION WATER THING THAT WE'VE GOT IS AMAZING.

AND I'VE BEEN ABLE TO DETECT I HAVEN'T.

ION WATER HAS THREE LEAKS THAT I WOULD NEVER HAVE FOUND OUT ABOUT UNLESS IT WAS FOR THAT.

[01:30:01]

THAT TELLS ME THAT THERE IS SOME SMART METER PORTION OF THE INFRASTRUCTURE.

SO THERE ARE SMART METERS THAT WE HAVE ALREADY.

RIGHT. BECAUSE THEY'RE READING METERS.

WE'RE NOT SETTING UP METER READERS.

THAT'S CORRECT.

SO IS THERE NOT A WAY THAT WE CAN DO THOSE KINDS OF COMPARISONS? I REALIZE THAT THIS THERE'S A LOT OF PEOPLE TALKING ABOUT RESIDENTS NOW, PEOPLE WHO LEAVE, THEY, YOU KNOW, THEY THEY GO OFF TO ANOTHER PLACE IN THE WINTERTIME, SUMMERTIME OR WHAT HAVE YOU. SO WE KNOW THAT THEY'RE NOT USING AS MUCH WATER.

AND OF COURSE, THEY'RE NOT USING AS MUCH LANDSCAPING WATER.

I'M SORRY. I'M JUST GOING ON TOO FAR.

LET ME MAKE THE POINT.

ARE THERE AUDIT TRAILS THAT WE HAVE THAT WE CAN SAY THIS DOESN'T MAKE ANY SENSE.

NEXT DOOR NEIGHBOR USES X AND THIS PERSON USES Y.

ARE THEY AWAY? TAP ON THEIR DOOR. WHAT CAN WE DO TO ASSURE THAT? FELLOW COUNCIL MEMBERS SAYING THOSE THINGS DON'T HAPPEN ON THE RESIDENTIAL SIDE AS WELL.

SO AS I MENTIONED, WE HAVE STAFF RIGHT NOW THAT'S GOING THROUGH THAT EXACT SOFTWARE.

AND THAT'S WHAT HE'S BEEN DOING IS HE'S TRYING TO MAKE THOSE COMPARISONS.

AND HE'S LOOKING FOR THOSE ANOMALIES THAT SOMETHING DOESN'T SEEM QUITE RIGHT.

YOU KNOW, ON A LARGER METER VERSUS A SMALLER METER.

AS PART OF OUR SOFTWARE UPDATE THAT'S, YOU KNOW, TRANSFERRING THAT INFORMATION AS WE GO OUT THERE TO THOSE METERS.

OTHER THINGS THAT WE'RE FINDING IS THAT THE METER SIZE IS NOT CORRECT ON THE BILLING SOFTWARE.

SO THERE'S A CALCULATION THAT HAS TO BE MADE IN THE SOFTWARE IN ORDER TO BILL A RESIDENT CORRECTLY.

AND THOSE ARE THE THINGS THAT THEY'RE ABLE TO DO.

THEY'RE VERIFYING THE SIZES.

THEY'RE VERIFYING THAT THEY'RE READING.

THEY'RE VERIFYING THAT THE CALCULATION IS BEING DONE CORRECTLY.

SO THAT THAT IS PART OF THE CHANGE OUT PROGRAM.

AND THAT'S ABSOLUTELY WHAT WE'RE TRYING TO ACCOMPLISH HERE.

AND MR. YACKIRA, WE'VE ALSO PUT INTO PRACTICE WITH CASEY AND HER FINANCE TEAM THAT WE'RE DOING AN AUDIT ON A CERTAIN PERCENTAGE OF THOSE METERS EVERY SINGLE MONTH ON THE BILLS, EVERY SINGLE MONTH. SO WE'RE WORKING TOWARDS THAT PROACTIVE STANCE.

EXCELLENT. THANK YOU.

ANY OTHER QUESTIONS? CAN I GET A MOTION TO APPROVE RESOLUTION 24-73? SO MOVED. GET A SECOND.

SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION PASSES. THANK YOU.

OKAY. 24-351 DISCUSS CONSIDER AN ACT REGARDING REQUEST FROM BERNAL HOMES, INC.

TO DEVIATE FROM CERTAIN BUILDING ESTHETICS, DESIGN AND MATERIAL STANDARDS CONTAINED WITHIN THE ENTRADA DESIGN GUIDELINES.

[I. EXECUTIVE SESSION]

STAN, I'M GOING TO ASK FOR THIS TO BE AN EXECUTIVE SESSION, AND THEN WE'LL RECONVENE AFTER.

SO IT IS 5:33.

WE'RE GOING TO CONVENE TO EXECUTIVE SESSION.

AND IT SHOULD NOT TAKE LONG.

UPSTAIRS.

OKAY. WE ARE BACK IN REGULAR SESSION.

WE WILL GO TO AGENDA ITEM G4 24-351.

[G.4. Discuss, consider, and act to regarding a request from Bernal Homes, Inc. to deviate from certain building aesthetic, design, and material standards contained within the Entrada Design Guidelines (Deputy Town Manager Jason Alexander, AICP, CEcD)]

DISCUSS, CONSIDER AND ACT REGARDING TO REQUEST FOR BERNAL HOMES, INC.

TO DEVIATE FROM CERTAIN BUILDING ESTHETICS DESIGN AND MATERIALS STANDARDS CONTAINED WITHIN THE ENTRADA GUIDELINES.

HELEN-EVE. THANK YOU, MAYOR AND COUNCIL.

MY NAME IS HELEN-EVE BEADLE.

I AM YOUR TOWN PLANNING CONSULTANT THIS EVENING TO WALK YOU THROUGH A FEW CASES.

AND THIS FIRST ITEM, AS YOU MENTIONED, IS A REQUEST TO DEVIATE FROM THE APPROVED MATERIALS IN THE ENTRADA PLAN DEVELOPMENT DISTRICT.

THIS PARTICULAR AERIAL IMAGE IDENTIFIES THE PROPERTY LOCATION.

THE STREET TO THE NORTH IS GIRONA DRIVE AND IMMEDIATELY TO THE SOUTH YOU HAVE THE CVS, AND THEN TO THE SOUTHEAST YOU HAVE PRIMROSE.

THE DEVELOPMENT STANDARDS FOR THE ENTRADA INCLUDE TWO ORDINANCES, THE 703 AND 760.

THIS ONE PARTICULARLY IS RELEVANT TO 760, WHICH OUTLINES ALL OF THE DESIGN STANDARDS, THE MATERIALS, THE TYPE OF WORK, THE STYLE, THE ARCHITECTURAL STANDARDS FOR THE PLANNED DEVELOPMENT.

AND THEY ARE THE APPLICANT IS REQUESTING THE EXTERIOR FINISH MATERIALS, A DEVIATION TO ACCOMMODATE SOME STRUCTURAL ISSUES AND CONCERNS FOR THE PROPERTY, AND USING CUT STONE AND IN THE REQUIRED LOCATIONS WOULD NOT PERMIT OR THE ACTUAL STRUCTURES NOT STURDY ENOUGH, STRONG ENOUGH TO BE ABLE TO HOLD THAT MATERIAL UP TO THE

[01:35:03]

FACADE. YOUR PACKET INCLUDES A STATEMENT FROM THE APPLICANT EXPLAINING THE DEVIATION.

YOU ALSO HAVE A LETTER FROM THE PROFESSIONAL ENGINEER THAT IS SEALED AS WELL, STATING THAT THE STRUCTURE AS SUBMITTED CANNOT SUPPORT THE REQUIRED MATERIALS, AND IT'S THE MATERIALS IN THE AREAS FOR LINTELS AND BALCONIES WHICH WOULD IN THIS CASE BE THE JULIET BALCONIES AS WELL AS THE SILLS.

AND WE DO HAVE A DEVELOPMENT AGREEMENT WITH THE OWNER FOR THE DEVELOPMENT, AND IT DOES REQUIRE A COMPLIANCE WITH THE ARCHITECTURAL GUIDELINES THAT ARE IN THE 703 AND 760 ENTRADA ORDINANCES.

SO WE DO HAVE THE AGREEMENT FROM THE OWNER TO COMPLY WITH THOSE STANDARDS.

THE PLANNING AND ZONING COMMISSION CONSIDERED THIS ITEM AT THEIR LAST MEETING, AND RECOMMENDED IT FOR YOUR APPROVAL WITH A VOTE OF 6 TO 1, WITH THE REQUIREMENT THAT SEALED ARCHITECTURAL DRAWINGS BE PROVIDED AS A PART OF THE RECORD AND THOSE HAVE BEEN SUBMITTED. THE INFORMATION, THE DRAWINGS WERE IN YOUR AGENDA PACKET THIS EVENING, AND ALSO THE PLANNING AND DEVELOPMENT DEPARTMENT RECOMMENDS APPROVAL OF THE THE REQUEST, AS PRESENTED WITH THE PLANNING AND ZONING COMMISSION'S ADDITIONAL CONDITION.

I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.

I BELIEVE THE APPLICANT IS HERE SHOULD YOU HAVE SOME QUESTIONS FOR HIM OR PRESENTATION? QUESTIONS OR COMMENTS FROM COUNCIL? YEAH. IF THE APPLICANTS HERE? YES, SIR. YEAH. THIS IS.

MAYBE THE APPLICANT WOULD ANSWER A QUESTION.

GOOD AFTERNOON SIR.

COULD YOU JUST STATE YOUR NAME? ISRAEL BERNAL. BERNAL HOMES.

OKAY. THANK YOU.

YEAH. SO THIS IS A SIZABLE MISTAKE, EITHER IN YOUR ENGINEERING PACKAGE OR YOUR MANAGEMENT OF THIS PROJECT.

COULD YOU JUST CHARACTERIZE A LITTLE BIT HOW THIS HAPPENED? I DON'T KNOW IF YOU COULD SAY IT'S A SIZABLE MISTAKE WHEN WE, THIS BUILDING WAS DESIGNED AND STRUCTURE.

IF YOU LOOK AT THE, YOU ACTUALLY LOOK AT THE ORDINANCE AND LOOK AT THE PACKET THAT WE PUT TOGETHER, IT ACTUALLY DOESN'T DEVIATE ONCE YOU GET TO THAT THIRD STORY.

SO THAT THIRD STORY IS IN COMPLIANCE.

SO THAT PART IS CORRECT.

BUT WHEN WE PULLED WE CAME AND WE PULLED PERMITS WITH THE DRAWINGS AS THEY WERE WITH WHICH WHAT IT SHOWS WAS THE ELEVATION OF THE THIN CUT STONE ON THE THIRD FLOOR AND ABOVE WHICH THAT'S ACTUALLY IN YOUR ORDINANCE.

YOU CAN SEE IT IN YOUR PACKET.

YES, ACTUALLY. MICHAEL WHITE I'VE BUILT FOR ISRAEL.

ARCHITECTURAL PLANS THAT WERE SUBMITTED SHOWS THAT THE THIN CUT STONE, I MEAN, IT'S NOT STICKY STONE, AS OTHER PEOPLE HAVE BEEN CALLING IT'S CUT STONE.

IT'S FROM THE QUARRY.

IN Y'ALL'S ORDINANCE, THERE'S A THERE'S TWO THERE'S ONE THAT'S BASICALLY GENERAL THAT SAYS FROM FIRST TO SECOND, SECOND STORY IS FIVE AND A HALF.

BUT ONCE YOU GO ABOVE THAT, THAT TWO STORY IT THERE'S A TOWER ORDINANCE AND IT STARTS ALLOWING FOR THINNER STUFF TO CARRY THE [INAUDIBLE] BECAUSE OF THE BUILDINGS DON'T CARRY BECAUSE THERE'S SO MUCH MOVEMENT UP.

THE HIGHER YOU GO.

I'M VERY FAMILIAR WITH THAT.

SO HOW DID YOU END UP IN A SCENARIO WHERE YOU COULDN'T SUPPORT THE CAST STONE AND BALCONIES AND OTHER THINGS? WELL, BECAUSE THE ARCHITECT DRAWS SOMETHING THAT LOOKS PRETTY ON PAPER BUT DOES NOT NECESSARILY WORK THE HIGHER YOU GO UP.

YEAH, I'VE BEEN A BUILDER AND A DEVELOPER TOO, SO I HAVE A SENSE OF YOUR, YOU KNOW, YOUR ENGINEERING AND YOUR ARCHITECTURAL NEED TO WORK TOGETHER.

SO I APPRECIATE YOUR EXPLANATION.

BUT, YOU KNOW, YOU DO RECOGNIZE THAT YOUR ENGINEERING AND YOUR ARCHITECTURAL DESIGN NEEDS TO WORK TOGETHER, RIGHT? I THINK THAT'S BEEN A STORY WITH.

YEAH. WITH THE WHOLE SITUATION PRETTY ANY OTHER QUESTIONS?

[01:40:03]

MR. BERNAL, I ONLY HAVE ONE QUESTION.

AND THAT IS THE USE OF.

I KNOW WE'VE CALLED IT EFES THIS BEFORE AND IT'S NOT THE REAL NAME OF IT.

IT'S A DIFFERENT PRODUCT, BUT IT'S EFES ADJACENT BASICALLY.

RIGHT. AND I KNOW THAT THE STRUCTURAL MEMBER SUPPOSEDLY IT'S, DESIGNED FOR ITS USE.

RIGHT. BUT IS THERE ANYTHING THAT'S KEEPING YOU FROM JUST USING LIKE, IF WE WERE TO APPROVE THE CUT STONE, THAT WE COULD STILL USE THE STUCCO IN THOSE AREAS THAT ARE NOW WITH THE IT REQUIRES A SIMILAR BACKING.

IS MY UNDERSTANDING OR A SIMILAR SUPPORT STRUCTURE OR AM I INCORRECT ON THAT? THERE'S NO EFES IN THERE.

EFES IS STYROFOAM.

AND THEN LIKE AN EIGHTH OF AN INCH, WIRE MESH OR NOT WIRE MESH FABRIC MESH THAT'S ON THERE AND IT'S JUST SKIM COATED WHERE IF WHAT THE WORRY IS, IS THAT A HAILSTORM OR SOMETHING LIKE THAT COMES AND HITS IT AND IT CHIPS.

THERE'S NO THIS IS NOT AN EIGHTH OF AN INCH WIRE MESH.

THERE IS AN INCH AND A HALF.

THERE'S LIKE AN INCH OF MASONRY STUCCO MATERIALS, CONCRETE.

IT'S NOT EFES.

OKAY. WHAT IS THE PRODUCT THAT WE'RE USING? THE SAME THING. IT'S THE SCRATCH AND BROWN COAT AND MASONRY MIX CONCRETE IN THERE WITH WIRE MESH AND EVERYTHING LIKE THAT.

SO IT ALSO IT ALSO GIVES A BETTER WATERPROOFING THAT WE'RE NOT HAVING TO WORRY ABOUT WATERPROOFING WATER COMING IN THERE AND GETTING BEHIND THE STUFF AND GETTING INTO PENETRATING INTO THE BUILDING.

THAT'S BEEN MOST OF THE ISSUES WITH A LOT OF BUILDINGS IS WATER PENETRATION.

RIGHT? YEAH. THAT'S WHAT THIS IS ALSO ONE OF THOSE.

YEAH. SOLVE THAT PROBLEM OF WATER IS GOING TO FIND WATER FINDS WAYS IN.

SO THIS KIND OF HELPS LOCK EVERYTHING IN WITH WATER.

THERE'S THAT BARRIER KIND OF IS KIND OF ONE SOLID PIECE.

MULTIPLE PIECES FINDS WAYS IN.

SO YOU ARE USING MASONRY STUCCO.

SO WHAT? AND I APOLOGIZE, I HAVEN'T READ THE PACKET BEFOREHAND AND TALKED THROUGH IT, BUT I HAVE READ I'M JUST.

SO WHAT EXACTLY IS THE VARIANCE THAT THAT'S ENCAPSULATED IN THIS REQUEST? IS IT THE THINNER STONE THAT YOU USE INSTEAD OF THE LARGE STONE THAT'S ALREADY ON THE BUILDING? IS THAT ALL YOU'RE ASKING FOR IS TO HAVE A THINNER.

THAT AND THEN ALSO THE RIGHT. AND THAT'S BASICALLY, LIKE I SAID, THE FIRST TWO STORIES, 5.5 IN STONE, THAT'S THE GENERAL THAT'S THE GENERAL ORDINANCE.

BUT ONCE YOU GO ABOVE THAT THEY GIVE YOU THE DEVIATION PERIMETERS OF USE THIS.

YOU CAN USE THIS ONCE YOU'RE ABOVE THAT SECOND STOREY.

AND THAT'S HOW THE PLANS WERE TURNED IN WITH, WITH THIN CUT AND EVERYTHING LIKE THAT.

ACCOMMODATE THAT. NOW, THE JULIET BALCONY WAS AN ISSUE WITH CAST STONE SITTING ON.

THERE'S NOTHING, NO WAY TO SECURE THAT 12 INCH.

AND BASICALLY THE ENGINEER OF RECORD SAID, IF YOU PUT CAST STONE AS A JULIET BALCONY, I WILL NOT CERTIFY.

OKAY, SO WHAT YOU'VE DONE IS YOU'VE USED CAST STONE ABOVE THE SECOND STORY, BUT IT'S A THINNER PRODUCT.

AND YES, IT'S THE SAME, SAME MATERIAL, BUT IT'S ALSO KIND OF CAST STONE CAN BE MADE OFFSITE AND [INAUDIBLE] BUT THEN YOU HAVE ISSUES WITH IT NOT BEING ABLE TO HOLD PROPERLY TOGETHER WITH THE BUILDING.

SO NOW THE BASICALLY WITH ALL THE WIRE MESH AND ABLE TO KIND OF GET EVERYTHING TOGETHER, IT'S ALL GLUED TOGETHER AND KIND OF.

OKAY, SO YOU STILL WE STILL HAVE IT'S THIN STONE, BUT IT'S REAL STONE ON THE BOTTOM WE HAVE REAL MASONRY STUCCO ON A LAV LIKE TRADITIONAL OVER.

AROUND THREE QUARTERS THICK.

OKAY. AND THEN. AND THEN YOU.

AND THEN YOU'VE JUST USED THIS.

YOU'VE USED CAST STONE, BUT A SMALLER CAST STONE.

WE USE CAST STONE FROM THE FIRST AND SECOND FLOOR OF THE RETAIL AREA AND STUFF LIKE THAT, THE ARCHES AND EVERYTHING THAT'S GOING TO BE CAST STONE. BUT ONCE YOU GET THERE, THERE'S NOT REALLY A HIGHER IT IS.

THERE'S NOT ENOUGH WAYS TO HOLD THAT CAST STONE.

REALLY. RIGHT.

IF IT FALLS, SOMETHING FALLS OFF.

IT'S MORE ABOUT LIABILITY.

SO THAT'S WHERE YOU USE THE SYNTHETIC PRODUCT FOR THE SURROUNDS AND THE LINTELS.

AND THAT'S WHAT WE'RE TALKING ABOUT.

OKAY. THANKS.

AND IF YOU LOOK IN THAT PACKET YOU CAN SEE THAT THERE'S SIMILAR PRODUCTS USED AT THE STARBUCKS AND AT A COUPLE OTHER LOCATIONS AS WELL.

SO I GUESS MY QUESTION IS, IF YOU KNEW THAT YOU WERE GOING TO BE DEVIATING FROM THE ARCHITECTURAL GUIDELINES THAT ARE IN THE DEVELOPMENT PLAN.

WHY DID YOU NOT BRING IT TO US AHEAD OF TIME? WHY ARE YOU ASKING FOR THE VARIANCE NOW AS OPPOSED TO IN THE BEGINNING? WELL, TECHNICALLY WE'RE NOT DEVIATING.

IF YOU LOOK AT LIKE MICHAEL, WE WERE EXPLAINING EARLIER ABOUT THE [INAUDIBLE].

[01:45:04]

WELL, THE THIN CUT ROCK ON THE HIGHER ELEVATION.

AND THAT'S ACCORDING TO YOUR ORDINANCE IN THERE.

YOU CAN DO THAT. BUT FROM WHAT YOU'VE QUOTED AND I HAVEN'T READ, I DON'T HAVE THE ORDINANCE IN FRONT OF ME, BUT YOU SAID THAT OTHER MATERIALS MAY BE ALLOWED ABOVE THE SECOND STORY UPON REVIEW AND APPROVAL OF THE DESIGN, BUT YOU DIDN'T BRING THAT TO US FOR APPROVAL.

THAT'S MY QUESTION. LIKE THAT, TO ME, MEANS THAT THAT SHOULD HAVE BEEN PRESENTED TO US AS A DEVIATION WHEN THE PLANS WERE SUBMITTED, AS OPPOSED TO NOW. WELL, THE WAY THE PLANS WERE [INAUDIBLE] IS ASSUMPTION WAS THE PLANS WERE PERMITTED AND WERE PRESENTED AND FOR PERMITS APPROVED.

THE MAJORITY OF THAT STUFF ALREADY.

EVERYBODY COULD SEE THAT IT WAS THIN CUT AND STUFF LIKE THAT.

AND SO I THINK ON THAT PART OF IT, THE ASSUMPTION WAS THAT ISRAEL AND THEM WAS EVERYTHING'S BEEN APPROVED.

DO. [INAUDIBLE] ANY OTHER QUESTIONS FROM COUNCIL? CAN I GET A MOTION TO APPROVE 24-351.

SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. AYE. ANY OPPOSED? MOTION CARRIES.

GENTLEMAN ONE.

WE'RE NEIGHBORS.

YOU KNOW THIS. THE TOWN HAS GONE THROUGH A LOT OF TRANSITION WITH LEADERSHIP AT THE TOWN LEVEL AT THE COUNCIL LEVEL, WE CAN'T THANK YOU ENOUGH FOR BUILDING IN ENTRADA, BUT AS WE'VE GONE THROUGH THIS TRANSITION, EVERYBODY WILL ADHERE TO OUR BUILDING GUIDELINES, RIGHT? AND IF THERE ARE SOME BUILDING GUIDELINES THAT DON'T MAKE SENSE, I WANT YOU GUYS TO COME SEE US AND WE WILL HANDLE IT APPROPRIATELY AND GIVE YOU THE HEARING.

BUT WE APPRECIATE IT.

WE'RE EXCITED ABOUT YOUR BUILDING.

AND THANK YOU FOR BEING HERE.

AND MAYOR, THANK YOU.

ALSO JUST REMEMBER TO ON THE DEVIATION.

YEAH. OKAY.

SO WE'LL JUST HAVE METAL AROUND.

THANK YOU GUYS FOR COMING UP AND EXPLAINING.

THANK YOU GUYS. APPRECIATE YOUR TIME.

YEAH. IT'S THANK YOU ALL GUYS.

THANKS FOR BEING HERE.

24-352. CONSIDER AN ACT EXCUSE MAYOR AND COUNCIL ABSENCES OF ANY.

[G.5. Consider and act to excuse Mayor and Council absence(s), if any.]

I THINK, MIKE, YOU HAD AN EXCUSED ABSENCE LAST TIME.

DID WE ALREADY APPROVE THAT? I DON'T BELIEVE WE DID. DID WE? DID WE MENTION THAT YOU WERE GOING TO BE OUT LAST TIME? I THINK WE CAN JUST TAKE A VOTE REAL QUICK.

ASSELTA'S ABSENCE? SO MOVED. [INAUDIBLE].

CAN I GET A SECOND? YES, SECOND.

CAN APPROVE IT.

YEAH. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

THANK YOU. MIKE, DO WE HAVE ANY OTHER ABSENCES COMING UP IN THE NEXT SEVERAL WEEKS? YEAH. ANYBODY? IS ANYBODY MISSING ANYTHING? NUMBER SEVEN. I'M VIRTUAL.

OKAY. VERY GOOD.

OKAY, WE'LL WRAP IT UP, Y'ALL.

THANK YOU FOR THAT.

AGENDA ITEM H PUBLIC HEARINGS WITH ACTION ITEMS.

[H.1. Hold public hearing, discuss, consider and act to adopt Ordinance 1010 Amending Chapter 102, "Zoning", Article VII "Planned Development Regulations", Division 2, "Planned Development District Procedures" Section 102-269, "Amendment of Plans", Modifying Provision for Minor Modifications to PD Site Plans (Deputy Town Manager Jason Alexander, AICP, CeCD)]

ORDINANCE 1010.

HOLD A PUBLIC HEARING. DISCUSS AND CONSIDER TO ACT ADOPT ORDINANCE 1010, AMENDING CHAPTER 102 ZONING ARTICLE SEVEN PLAN DEVELOPMENT REGULATIONS. DIVISION TWO PLAN DEVELOPMENT DISTRICT PROCEDURES.

SECTION 102-269 AMENDMENT OF PLANS MODIFYING PROVISION FOR MINOR MODIFICATIONS TO PD SITE PLANS.

I THINK, HELEN-EVE YOU'RE BACK.

YES, SIR. THANK YOU, MAYOR AND TOWN COUNCIL.

SO THIS THIS ITEM AND THE ORDINANCE 1010 BEFORE YOU IS SPECIFICALLY TARGETED TOWARDS THE PLANNED DEVELOPMENT DISTRICTS.

THE PLANNED DEVELOPMENT DISTRICT OUTLINES MINOR MODIFICATIONS THAT CAN BE APPROVED.

AND ONE OF THE ITEMS IN THAT LIST IS THAT YOU ARE NOT ABLE TO REDUCE THE MINIMUM YARDS OR SETBACKS.

BUT WHAT WE ARE LOOKING AT IS THE ABILITY TO PASS THAT RESPONSIBILITY ON TO THE TOWN MANAGER AND THEIR DESIGNEE IN IN PARTICULAR SPECIFIC CASES.

THE WHOLE POINT OF A PLANNED DEVELOPMENT DISTRICT IS TO ENCOURAGE INNOVATIVE DESIGN AS WELL AS OFFER FLEXIBILITY, AND THIS IS ONE OF THE ITEMS THAT THAT COMES UP OCCASIONALLY.

AND STAFF HAS TAKEN A LOOK AT THIS AMENDMENT AND PUT TOGETHER THE PROPOSAL AND THE AMENDED ORDINANCE OUTLINING THE REMOVAL OF THE INABILITY TO REDUCE MINIMUM YARDS OR SETBACKS.

[01:50:06]

THE PLANNING AND ZONING COMMISSION REVIEWED THIS ITEM AT THEIR LAST MEETING AND UNANIMOUSLY RECOMMENDED IT FOR YOUR APPROVAL, AND I WOULD BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.

AND THIS IS A PUBLIC HEARING.

I DO HAVE A QUESTION. SO IN TERMS OF THIS BEING A LIMITED YOU KNOW, THIS IS FOR MINOR ADJUSTMENTS TO SITE PLANS.

MY CONCERN IS THAT I JUST WANT TO MAKE SURE THAT THIS STIPULATED THAT IT IS A CASE BY CASE BASIS, THAT IT'S NOT LIKE WE'RE HANDING OVER THE ABILITY TO CHANGE THE SETBACKS ON ALL OF THE LOTS IN A DEVELOPMENT OR INTO IN A RESIDENTIAL DEVELOPMENT THAT COULDN'T BE CHANGED IN A SWEEPING, YOU KNOW, SUBSTANTIVE WAY.

IT'LL ONLY BE ISOLATED TO SPECIFIC LOTS.

IS THAT CORRECT? YOU'RE CORRECT.

VERY GOOD POINT. AND IT ALSO INCLUDES THAT IF THE TOWN MANAGER OR DESIGNEE IS NOT COMFORTABLE WITH IT AND FEELS LIKE IT NEEDS FURTHER VETTING, IT WILL GO TO P&Z AND CITY COUNCIL AS PART OF SITE PLAN AMENDMENT.

THANKS. ANY OTHER QUESTIONS FROM COUNCIL? OKAY. I WILL NOW OPEN THE PUBLIC HEARING.

IS THERE ANYONE TO SPEAK? I WILL NOW CLOSE THE PUBLIC HEARING.

DO I HAVE A MOTION TO APPROVE? ADOPT ORDINANCE 1010 AS PRESENTED.

SO MOVED. GET A SECOND.

SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.

HELEN-EVE DON'T GO FAR.

ORDINANCE 1011.

[H.2. Hold public hearing, discuss, consider and act to adopt Ordinance 1011 Amending Chapter 102, "Zoning", Article V, "Parking and Loading", Section 102-153, "General Provisions", Modifying Regulations relating to Paving Materials and Providing New Regulations for Temporary Parking (Deputy Town Manager Jason Alexander, AICP CEcD)]

HOLD A PUBLIC HEARING. DISCUSS CONSIDER AN ACT TO ADOPT ORDINANCE 1011 AMENDING CHAPTER 102 ZONING ARTICLE FIVE PARKING AND LOADING.

SECTIONS 102-153 GENERAL PROVISIONS MODIFYING REGULATIONS RELATING TO PAVING MATERIALS AND PROVIDING NEW REGULATIONS FOR TEMPORARY PARKING.

ALL RIGHT. THANK YOU.

IN A NUTSHELL, THIS IS AN AMENDMENT TO THE ORDINANCE TO ALLOW FOR TEMPORARY ASPHALT PARKING.

AND, YOU KNOW, A LOT OF TIMES WHEN DEVELOPMENTS ARE GOING THROUGH DIFFERENT PHASES AND THEY HAVE AREAS THAT ARE, YOU KNOW, IN A TRANSITION AND THEY NEED TO BE ABLE TO HAVE THE FLEXIBILITY TO HAVE ASPHALT PAVING OR OTHER DIFFERENT TYPES OF MATERIALS.

THIS IS VERY SPECIFIC, THAT TEMPORARY IS THE ONLY TYPE OF PARKING THAT'S ALLOWED TO TO HAVE THE ASPHALT.

AND IN ADDITION TO THAT, A REQUIRED SITE PLAN IS BEING PROPOSED, AS WELL AS THE LENGTH OF TIME THAT IT MAY EXIST. AND OBVIOUSLY ONCE IT'S REMOVED, EITHER IT'S PERMANENT PARKING OR IF IT NEEDS TO BE OPEN SPACE LANDSCAPE AREA, THAT IT BE RETURNED TO ORIGINAL CONDITIONS AND THAT THEY MUST COMPLY WITH ALL OF THE FIRE EMERGENCY SAFETY PROVISIONS. BASED ON JUST THE STRUCTURAL AND ALL WEATHER SURFACE OF ANY FIRE AND EMERGENCY VEHICLES THAT ARE NEEDED.

IN THE ORDINANCE BEFORE YOU IN ADDITION TO THOSE ITEMS AND THOSE CONDITIONS THEY DO NEED TO MEET THE ENGINEERING REQUIREMENTS.

AND THEY ALSO HAVE SOME TIME LIMITATIONS THAT ARE OUTLINED FOR THEY ARE ALLOWED TO HAVE ONE YEAR, AND MAY HAVE IT EXTENDED FOR UP TO TWO CONSECUTIVE YEARS WITHOUT APPROVAL OF THE TOWN COUNCIL.

SO IF IT GOES LONGER THAN THAT, THEN IT'S HEY, SOMETHING'S GOING ON.

WE NEED YOU TO COME TO TO P&Z AND CITY COUNCIL AND DETERMINE WHAT WE CAN DO TO HELP YOU GUYS OUT.

SO THERE IS THAT ABILITY FOR KIND OF A CHECKS AND BALANCES ALONG THE WAY TO MAKE SURE THE USE IS INTENDED TO BE TEMPORARY AND APPROPRIATE FOR THE APPLICATION.