[00:00:03]
>> GOOD AFTERNOON AND WELCOME TO
[A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT]
THE WESTLAKE TOWN COUNCIL BOARD OF TRUSTEES MEETING FOR DECEMBER 9, 2024.I'LL CALL THE MEETING AT 4:00 P.M. QUORUM IS PRESENT.
WE WOULD LIKE TO START WITH THE INVITATION LED BY PASTOR CLAYTON REED, SOUTH LAKE BAPTIST CHURCH.
SOUTH LAKE, HOW ARE YOU? YOU'RE WELCOME.
>> WOULD YOU JOIN ME IN PRAYER? DEAR LORD WE GIVE THANKS FOR THIS MEETING AND THIS TEAM IN FRONT OF US WHO'VE BEEN TASKED TO LEAD THIS CITY.
WE PRAY BLESSINGS UPON THEIR DECISIONS.
I PRAY THAT YOU WOULD FILL THOSE DECISIONS WITH WISDOM AND INTEGRITY AND PEACE.
LORD AS THEY CONSIDER THE FUTURE OF THIS CITY, WE PRAY BLESSING OVER THEIR MINDS AND THEIR HEARTS.
LORD, WE PRAY THAT YOU WOULD CONTINUE TO HELP THEM AND BLESS THEM AS THEY WORK TOGETHER TO DO THAT.
WE GIVE THANKS FOR THE CHRISTMAS SEASON, WHERE WE KNOW THERE ARE A LOT OF PEOPLE THAT STRUGGLE THROUGH CHRISTMAS AND SOME WHO CELEBRATE THROUGH CHRISTMAS, BUT WE PRAY FOR THOSE CITIZENS AMONG US WHO HAVE LOST AND WHO ARE HURTING, AND WHO ARE STRUGGLING.
WE PRAY THAT YOU WOULD BLESS THEM AND HELP THEM AND BRING ABOUT PEACE IN THOSE SITUATIONS AND HELP THEM.
LORD, IF THEY'RE STRUGGLING TO REACH OUT TO FRIENDS AND TRUSTED ADVISORS, WE JUST PRAY BLESSING OVER THIS TOWN.
WE PRAY BLESSING OVER THIS ROOM.
WE ASK LORD THAT YOU WOULD HELP THE MAYOR AS HE LEADS THIS MEETING OR GIVE HIM WISDOM AS HE THINKS THROUGH ISSUES AND BLESS HIS TEAM.
THANK YOU FOR CHRISTMAS, LORD THAT HOLIDAY THAT YOU REMIND US OF WHAT HUMILITY LOOKS LIKE.
GOD BECAME FLESH SO THAT WE COULD BE REDEEMED AND HELPED AND LOVED, AND SO HELP US TO HAVE HUMILITY AND LOVE EACH OTHER WELL.
>> WELL DONE. THANK YOU, SIR. PLEASE RISE AND JOIN ME TO RECITE THE PLEDGE OF ALLEGIANCE AND THE PLEDGE OF TEXAS.
>> TODAY WE ARE SO THANKFUL TO HAVE THESE REPRESENTATIVES FROM THE ACADEMY HERE.
WE HAVE CAMERON FLORA, WHO IS A FIRST GRADER AND HER TEACHERS DESCRIBE HER AS A GREAT COMMUNICATOR.
WE HAVE DECA FLO WHO IS IN KINDERGARTEN, AND HE'S DESCRIBED AS A PASSIONATE AND CARING IB LEARNER.
WHO'S ONE OF OUR 10TH GRADERS AND HIS TEACHERS SAY HE IS CONSTANTLY THINKING OF OTHERS.
HE ALSO JUST HAD A MAJOR ROLE IN THE MUSICAL SCHOOL AND DID A GREAT JOB.
THANK YOU GUYS FOR BEING HERE.
I'M GOING TO HAND THIS OVER TO YOU AND LET YOU ALL GET US STARTED.
>> [APPLAUSE] THANK YOU. THANK YOU ALL FOR BEING HERE.
>> IT'S JUST THE BEST. CITIZEN OR PARENT COMMENTS.
DO WE HAVE ANY CITIZEN OR PARENT COMMENTS? I DO NOT HAVE ANY.
[D.1. Items of Community Interest (Communications Director Jon Sasser)]
ITEMS OF COMMUNITY INTEREST.>> GOOD EVENING, MAYOR. GOOD EVENING, COUNCIL.
THE FIRST ONE BEING WE'RE HAVING SOME TECHNICAL ISSUES WITH STREAMING OUR MEETING HERE ON FACEBOOK.
IT SHOULD BE ON OUR WEBSITE AND YOUTUBE IN CASE ANYBODY NEEDS IT, BUT WE'RE HOPING TO GET THAT REMEDIED SOON.
WITH THAT SAID, WE'VE GOT A COUPLE OF THINGS GOING ON HERE IN DECEMBER AS WE WRAP UP 2024, HEADING TO THE NEW YEAR.
FIRST OF ALL, OUR PLANNING AND ZONING MEETING IS GOING TO BE DECEMBER 10 AT 5:00 TOMORROW.
OUR OFFICES AND OUR MUNICIPAL COURT ARE GOING TO BE CLOSED ON DECEMBER 24 AND 25TH DUE TO THE CHRISTMAS HOLIDAY.
JANUARY 1 WILL ALSO BE CLOSED DUE TO THE NEW YEAR'S HOLIDAY.
OUR NEXT TOWN COUNCIL MEETING, THE FIRST OF 2025 WILL BE ON MONDAY,
[00:05:03]
JANUARY 6, AND OUR NEXT PLANNING AND ZONING MEETING IS SCHEDULED FOR JANUARY 7, WHICH IS A TUESDAY.I JUST WANTED TO GIVE AN UPDATE.
WE PUT SOME INFORMATION OUT JUST A FEW DAYS AGO ABOUT WATER TESTING AROUND WESTLAKE.
WE WERE TALKING ABOUT CONDUCTING REGULAR WATER QUALITY TESTING INCLUDING TESTING FOR LEAD AND COPPER LEVELS.
OUR GOAL OBVIOUSLY IS TO ENSURE THAT OUR WATER IS SAFE AND TO STAY AHEAD OF ANY POTENTIAL ISSUES, SO WE'RE FULLY COMMITTED TO MONITORING THE SITUATION, AND WE HAVE PLANNED ADDITIONAL TESTING IN 2025.
IF YOU HAVE ANY QUESTIONS ABOUT THAT.
THAT'S ON THE FRONT PAGE OF OUR WEBSITE, WE SIT IT OUT ON OUR WESTLAKE WIRE, AND IT ACTUALLY IS NOW ON OUR SOCIAL MEDIA PAGES.
WE ALSO WANT TO REMIND EVERYBODY WITH THE HOLIDAYS COMING UP, THE VACATION WATCH FOR CELLER POLICE, WILL STOP BY AND CHECK ON YOUR HOUSE TO MAKE SURE THAT EVERYTHING'S ON THE UP AND UP WHILE YOU'RE OUT OF TOWN.
THAT INFORMATION COULD ALSO BE FOUND ON OUR LATEST WESTLAKE WIRE THAT JUST WENT OUT A FEW DAYS AGO AND OUR WEBSITE AS WELL.
JUST A REMINDER ABOUT ANY TRASH COLLECTION DURING THE HOLIDAYS.
CHRISTMAS IS GOING TO BE ON WEDNESDAY, DECEMBER 25, SERVICE NORMALLY PROVIDED ON FRIDAY.
WE'LL NOW SHIFT TO SATURDAY. SAME WITH NEW YEAR'S.
THAT'S GOING TO MOVE FROM FRIDAY TO SATURDAY AS WELL.
AGAIN, ALL THAT INFORMATION WILL BE OUT THERE ON OUR WEBSITE AND SOCIAL MEDIA AS WELL.
THEN FINALLY, WE WANTED TO GIVE A QUICK LITTLE RECAP OF OUR BIG COMMUNITY EVENT JUST A FEW DAYS AGO, OUR COMMUNITY TREE LIGHTING.
WE HAD A RECORD NUMBER 1,500 PEOPLE SHOW UP.
WE HAD MORE VENDORS THAN WE EVER HAD BEFORE.
WE HAD MORE ATTRACTIONS AS WELL.
WE WERE A LITTLE NERVOUS ABOUT THE WEATHER, BUT IT TAPERED OFF AROUND, WAS PERFECT BECAUSE IT WAS NICE AND CHILLY AND COOL, AND IT WAS JUST A GREAT EVENT.
IT WAS SO MUCH FUN TO SEE SO MANY PEOPLE OUT THERE TAKING PART IN IT, AND WE HOPE TO MAKE IT BIGGER AND BETTER NEXT YEAR AS WELL.
WE APPRECIATE EVERYBODY'S EFFORTS IN THAT.
IT WAS A TRUE WESTLAKE TOGETHER MOMENT WITH THE ACADEMY AND THE TOWN COMING TOGETHER TO PUT IT ON. THANKS EVERYBODY.
>> JOHN, YOU DID A REALLY GREAT JOB.
THAT EVENT, I WOULD SAY, HAS DOUBLED IN SIZE EVERY YEAR, AND I THINK A LOT OF THAT'S DUE TO YOU AND YOUR HARD WORK.
>> THANK YOU. A LOT OF PEOPLE PUT A LOT OF EFFORT INTO IT.
>> JOHN, I JUST WANT TO ACH THAT LIST.
I WAS JUST BLOWN AWAY AT THE ATTENDANCE, THE SENSE OF COMMUNITY WE HAD AND ALL THE FEEDBACK.
I THINK YOU HAD OVER 40 VENDORS. IT WAS JUST PACKED.
IT WAS JUST A FABULOUS EVENT AND A GREAT WAY TO START THE HOLIDAY SEASON.
THANK TO YOU OR YOUR TEAM, ALL YOUR GUYS. IT WAS JUST FABULOUS.
>> HONESTLY, I HAD TO HOLD BACK AND NOT GET ON THAT BUCKING REINDEER.
>> [OVERLAPPING] WE STILL HAVE THAT ANNA HERE.
WE CAN RENT THAT RIGHT NOW. I WANT TO MENTION SOMETHING OF A HOLIDAY SPIRIT.
STEVE BROWN, WHO OWNS THE BUILDINGS, THE STARBUCKS ON DOWN.
THEY'VE PUT UP CHRISTMAS LIGHTS THIS YEAR, PUT UP A CHRISTMAS TREE THAT I THINK IS COMING ON TONIGHT.
ALL THIS IS GETTING A LITTLE CONTAGIOUS AROUND OUR TOWN, SO AGAIN, OUR THANKS.
[E.1. Exploring the International Baccalaureate (IB): Approaches to Teaching and Learning at Westlake Academy (Michelle Briggs, Westlake Academy Director of Innovation and Development)]
THE INTERNATIONAL BACCALAUREATE APPROACHES TO TEACHING AND LEARNING AT WESTLAKE ACADEMY, MICHELLE.>> GOOD EVENING, TOWN COUNCIL AND MAYOR.
THIS IS YOUR MONTHLY INSTALLMENT OF A IB ELEMENT THAT HOPEFULLY, YOU'LL BE ABLE TO SEE IN THE VIDEO, IT'S CALLED THE APPROACHES TO LEARNING.
IT IS WHAT MAKES LEARNING AT WESTLAKE ACADEMY DIFFERENT THAN IF YOU WENT SOMEWHERE ELSE.
WHAT ARE THE TENETS OF THE ATLS THAT MAKE LEARNING IN OUR CLASSROOMS DIFFERENT? YOU'LL BE HEARING ABOUT FIVE OF THEM THINKING, COMMUNICATING, SOCIAL, SELF MANAGEMENT, AND RESEARCH.
THAT EXTRA STEP THAT OUR TEACHERS AND STUDENTS TAKE IN THEIR CLASSROOM.
>> [MUSIC] THE ATLS OR APPROACHES TO LEARNING ARE A KEY COMPONENT OF THE INTERNATIONAL CAUATE PROGRAM.
THEY FOCUS ON DEVELOPING ESSENTIAL SKILLS THAT HELP STUDENTS LEARN HOW TO LEARN.
THESE SKILLS ARE DIVIDED INTO FIVE CATEGORIES, THINKING, COMMUNICATION, SOCIAL, SELF MANAGEMENT, AND RESEARCH.
BY BUILDING THESE SKILLS, STUDENTS NOT ONLY IMPROVE THEIR ACADEMIC PERFORMANCES, BUT ALSO BECOME MORE EFFECTIVE INDEPENDENT LENS, READY TO TACKLE CHALLENGES BOTH INSIDE AND OUTSIDE THE CLASSROOM.
THE ATLS ENCOURAGE STUDENTS TO TAKE RESPONSIBILITY OF THEIR OWN LEARNING, COLLABORATE WITH OTHERS AND THINK CRITICALLY.
>> HI, MY NAME IS ASHLAND DARRIS.
>> HI. MY NAME IS IZZIE, AND I'M IN 10TH GRADE.
>> I'M A STUDENT AT WESTLAKE ACADEMY AND THE EIGHTH GRADE.
>> I'M A SENIOR AT WESTLAKE ACADEMY.
>> I AM A JUNIOR AT WESTLAKE ACADEMY.
THIS IS MY FIRST YEAR AT WESTLAKE ACADEMY, AND I'M IN NINTH GRADE.
[00:10:01]
>> LEARNING AT WESTLAKE ACADEMY OFFERS A MORE ENRICHING CURRICULUM THAN OTHER SCHOOLS, DUE TO THE INTEGRATION OF THE ATL OR THE APPROACHES LEARNING.
>> IMPORTANT ATL SKILL THAT WESTLAKE ACADEMY STUDENTS USE IS RESEARCH AND SELF MANAGEMENT.
>> I THINK THE ATL SKILL THAT COMES TO PLAY AT THE MOST ARE PROBABLY COMMUNICATION AND SELF MANAGEMENT.
>> WE'RE NOT JUST SITTING IN OUR SEATS THE WHOLE CLASS, WE'RE ACTIVELY GETTING TO DO THINGS.
>> MOST OF MY CLASSES, YOU ACTUALLY HAVE TO REALLY ENGAGE.
I THINK ONE OF THE CLASSES THAT DOES A LOT FOR ME IS PROBABLY BIO OR SPANISH BECAUSE YOU HAVE TO NUMBER 1 FOCUS AND TAKE YOUR NOTES AND THEN THE MORE YOU ENGAGE, THE MORE YOU GET FROM IT, AND YOU'LL GET FEEDBACK FROM THE DISCUSSIONS THAT WILL HELP YOU, AND YOU'LL ACTUALLY RETAIN IT AND CONCEPTUALIZE IT SO THAT YOU CAN USE IT IN YOUR TEXT.
>> I'M GOING TO ASK A QUESTION AND THAT LINE IS JUST LIKE THE NUMBER LINE OR JUST LIKE THE TIME LINE.
WE'RE GOING TO GO FROM THE [INAUDIBLE] ARE THEY ALWAYS GOING TO BE CHANGING THE DATA.
>> I WOULD ALSO SAY THAT CRITIC IS A BIG P SCHOOL IS A ONE WORD ANSWERS FOR MORE SO QUESTIONS THAT ALL FOR US TO UNDERSTAND THE TEXT AT B THAN WE MIGHT DO.
>> MS. WATSON'S CLASS, WE USE THESE SKILLS LIKE COLLABORATING WITH OTHERS WHEN WE DO OUR DISCUSSIONS OR MORE SPECIFICALLY ISB DISCUSSIONS, OR WE'RE BEING ASKED TO EXPLAIN WHY WE THINK SOMETHING.
>> A CLASS THAT USES THE ATLS AND MAKES IT SCHOOLS SO HISTORY.
I KNOW THAT FOR HISTORY, A LOT OF OTHER SCHOOLS WE FOCUS ON THE FACTS, BUT WE FOCUS ON A MORE CRITICAL ANALYZED AND ANALYTICAL APPROACH THAT ALLOWS FOR US TO TAKE A DEEPER DIVE TO THE EVENTS, UNDERSTAND WHY DO WE HAVE TO AND USE THAT INFORMATION TO HELP TAINTS BETTER.
>> THEY MAKE YOU THINK MORE ABOUT LIKE YOUR ANSWER.
YOU CAN'T JUST BE BOLD ABOUT IT.
YOU HAVE TO DIG DEEP IN STUFF.
IT HELPS ME BE A CRITICAL THINKER BECAUSE IT MAKES ME THINK ABOUT IT MORE AND WHY THAT'S THE RIGHT ANSWER.
>> YOU HAVE TO LEARN HOW YOU LEARN.
THERE'S A BIG JUMP FROM SOPHOMORE AND JUNIOR YEAR, AND IT'S JUST SO DIFFERENT AND YOU REALLY HAVE TO UNDERGO CHANGE IN YOUR OWN, LIKE, ROUTINES AND EVERYTHING.
>> WE ARE ENCOURAGED TO LOOK BACK, REFLECT ON OUR OWN LEARNING, SEE WHEN MISTAKES WE'VE MADE IN THE PAST, AND THEN BETTER OURSELVES AND BETTER OUR WORK AND JUDGMENT.
>> BY THE BEGINNING OF THE YEAR, I REALLY STARTED DOING THE READINGS, AND MY GRADES ARE PRETTY HIGH, AND THEN I DECIDED THAT I DIDN'T HAVE TO IN MY GRADES.
THE LESSONS LIKE THAT THAT ARE REALLY THAT YOU LINED THROUGH THE HIGH SCHOOL.
>> ISLE DISCUSSION IS WHENEVER YOU HAVE A SELECT GROUP OF PEOPLE IN THE MIDDLE OF THE CLASSROOM, AND EVERYONE ELSE IN THE CLASSROOM IS LOOKING INSIDE OF THE AND YOU'RE HAVING TO LISTEN AND JUST OBSERVE WHAT ANOTHER GROUP MIGHT THINK, BECAUSE IT'S A GREAT WAY TO SEE OTHER PEOPLE'S VIEWS AND IDEAS, INSTEAD OF JUST LOOKING WHAT YOU'RE THINKING, YOU GET TO SEE WHAT OTHER PEOPLE MIGHT THINK.
>> ONE THING I COULD TAKE AWAY FROM TOK IS GOING AND SWITCHING FROM A CONCRETE THINKING LIKE A LEARNER TO MORE OF AN ABSTRACT THINKER.
AT THE END OF THE DAY, IT REALLY MADE ME THINK OUTSIDE OF MY BOX AND TO OPEN MY MIND TO NEW THINGS, AND I THINK THAT'S WHAT MADE ME SO ENGAGED WITH SERVICE OVER THE LAST FEW YEARS IN MY SCHOOL HERE.
I JUST DEVELOPED THOSE SKILLS AND RESTED ACADEMY TOOLS AND RESOURCES THAT THEY GIVE YOU REALLY HELP YOU IN THE DECOR AND IN FUTURE YEARS IN MY COLLEGE AND GRAD SCHOOL. [MUSIC]
>> OUTSTANDING. AGAIN, THANK YOU.
ANY QUESTIONS, COMMENTS? I'M ALWAYS PROUD OF THOSE KIDS AND OUR TEACHERS.
WELL DONE. MOVING ON CONSENT AGENDA.
[F. CONSENT AGENDA]
ANYBODY HAVE ANYTHING ON THE CONSENT AGENDA THEY WANT TO TALK ABOUT? CAN I GET A MOTION TO APPROVE THE CONSENT AGENDA?>> CAN I GET A SECOND.? ALL IN FAVOR?
>> ANY OPPOSED? MOTION CARRIES.
[G.1. (TABLED 11/11/2024) Discuss, consider and act to cast the Town of Westlake’s allocated votes for appointment to the Tarrant Appraisal District Board of Directors (Wade Carroll, Town Manager)]
THESE ARE FROM TABLED FROM NOVEMBER 11, RESOLUTION 24-78, DISCUSSED CONSIDER AND ACT TO CAST THE TOWN OF WESTLAKE IS ALLOCATED[00:15:02]
VOTES FOR APPOINTMENT TO THE TERRAN APPRAISAL DISTRICT BOARD OF DIRECTORS, WADE, AND I DO THESE TOGETHER.>> WE NEED TO VOTE INDIVIDUALLY.
WE ALSO NEED AN INDIVIDUAL VOTE TO REMOVE THEM FROM TABLE.
SO THAT WOULD BE THE FIRST VOTE WOULD BE COUNCIL MEMBER.
>> CAN I GET A MOTION TO REMOVE THESE FROM TABLE AGENDA ITEM.
>> ANY OPPOSED? MOTION CARRIES FOR 24-78.
>> MAYOR AND COUNCIL, LOOKS LIKE WE'VE GOT THE TWO DIFFERENT TAXING AUTHORITIES.
WE'VE GOT DENTON COUNTY AND TARRANT COUNTY APPRAISAL DISTRICTS.
THE TARRANT COUNTY APPRAISAL DISTRICT, WE HAVE FOUR VOTES.
THOSE FOUR VOTES, THEY HAVE FIVE OPEN POSITIONS.
WE'RE ONLY ALLOWED FOUR VOTES.
THOSE FOUR VOTES CAN BE PLACED ON A SINGLE PERSON OR ONE VOTE ON FOUR INDIVIDUALS.
THEN THE SAME WITH DENTON COUNTY, EXCEPT DENTON COUNTY, WE ONLY GET ONE VOTE, AND THERE'S, AGAIN, THE FIVE OPENINGS.
THE LIST OF INDIVIDUALS IS IN YOUR PACKET, AND IF YOU NEED ME TO READ THOSE OFF, I CAN DO THAT.
>> MAYOR, WITH RESPECT TO RESOLUTION 24-78, I'D MAKE A MOTION WE PUT ALL FOUR OF OUR VOTES TO MIKE ALFRED, COUNTY.
>> ANY OPPOSED? MOTION CARRIES. THANKS, MIKE.
CAN I GET A MOTION TO UNTABLE,
[G.2. (TABLED 11/11/2024) Discuss, consider and act to cast the Town of Westlake’s allocated vote for appointment to the Denton Central Appraisal District Board of Directors (Wade Carroll, Town Manager)]
IF THAT'S A WORD, RESOLUTION 24-79.>> ANY OPPOSED? MOTION CARRIES.
>> YES, SIR. THAT'S DENTON COUNTY, AND DENTON COUNTY, AS I SAID EARLIER, WE HAVE ONE VOTE, AND THERE'S FIVE OPENINGS FOR THAT POSITION AS WELL.
COUNCIL CAN TAKE A POSITION TO CAST THAT ONE VOTE OR THEY MAY ALSO ELECT TO TAKE NO ACTION.
>> CAN I GET A MOTION TO TAKE NO ACTION?
>> ANY OPPOSED? MOTION CARRIES.
THAT WAS EASY. THANK YOU, WADE.
RESOLUTION 24-84, DISCUSS CONSIDERED ACT TO APPROVE RESOLUTION 24-84,
[G.3. Discuss, consider and act to approve Resolution 24-84 approving a Development Agreement between the Town of Westlake, Texas and Fenway Development, Inc., for subdivision improvements for Solana Hills, a residential development to be designed and built in adjacency to Sam School Road. (Jason Alexander, AICP, CEcD, Deputy Town Manager)]
APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE TOWN OF WESTLAKE, TEXAS, AND FENWAY DEVELOPMENT INC FOR SUBDIVISION IMPROVEMENTS FOR SOLANA HILLS, A RESIDENTIAL DEVELOPMENT TO BE DESIGNED AND BUILT IN ADJACENCY TO SAM SCHOOL ROAD.JASON, THERE YOU ARE. THAT'S GOOD. HOW ARE YOU?
>> I'M WELL. HOW ARE YOU, MAYOR?
>> GOOD. MAYOR, TOWN COUNCIL, GOOD AFTERNOON.
THE ITEM IN FRONT OF YOU IS A RESOLUTION FOR A DEVELOPMENT AGREEMENT FOR THE SOLANA HILLS RESIDENTIAL DEVELOPMENT.
ON OCTOBER 9TH, 2023, TOWN COUNCIL APPROVED ORDINANCE NUMBER 982, WHICH CREATED THE RULES AND REGULATIONS FOR A PD, PLANNED LAND DEVELOPMENT DISTRICT FOR SOLANA HILLS.
AS PART OF ORDINANCE 982, THE REQUIREMENTS INCLUDE THAT UP TO 55 DETACHED SINGLE FAMILY HOMES CAN BE CONSTRUCTED.
IT MUST BE CONSTRUCTED AS A SINGLE PHASE DEVELOPMENT, AND THERE WERE SOME OTHER DEVELOPMENT PARAMETERS AS PART OF THE PD THAT DEALT WITH INFRASTRUCTURE, OPEN SPACE, AS WELL AS ARCHITECTURAL DESIGN.
THIS IS JUST A PHOTOGRAPH SHOWING THE SITE.
IN TERMS OF THE ACTUAL DEVELOPMENT AGREEMENT, THIS IS PURSUANT TO THE PROVISIONS IN SECTION 102-316 OF THE TOWN OF WESTLAKE CODE OF ORDINANCES.
THIS REQUIRES A DEVELOPMENT AGREEMENT FOR ALL PLANNED DEVELOPMENTS THAT COME INTO TOWN.
AS PART OF THOSE SAME PROVISIONS, THERE ARE REQUIREMENTS THAT DEAL WITH COST SHARING FOR PUBLIC IMPROVEMENTS, THE TIMING OF THOSE IMPROVEMENTS, OPEN SPACE, AND OTHER CONSIDERATIONS THAT FACILITATE THE DEVELOPMENT IN THE TOWN, AND SUCH WOULD BE THE CASE FOR SOLANA HILLS.
THE DEVELOPMENT AGREEMENT THAT IS IN FRONT OF YOU THIS AFTERNOON, IT DOES TAIL QUITE A BIT.
ONE OF THOSE KEY CONSIDERATIONS IS EQUALLY SHARING IN THE COST TO RECONSTRUCT AND TO REPAVE SAM SCHOOL ROAD.
I DO HAVE A PHOTOGRAPH OF THAT FORTHCOMING HERE IN THE PRESENTATION.
IN PARTICULAR WITH THOSE IMPROVEMENTS, THAT WOULD INCLUDE REPAVING THE ROAD TO A CONCRETE BASE, AS WELL AS ENSURING THAT ALL THOSE IMPROVEMENTS OCCUR WITHIN THE RIGHT OF WAY.
IF YOU'LL RECALL, THAT STATE LAW CHANGED, THAT UNLESS THE ROAD IS ACTUALLY LISTED ON A MASTER THOROUGHFARE PLAN, NO ADDITIONAL RIGHT OF WAY CAN BE DEDICATED BY THE DEVELOPER UNLESS IT IS OF THEIR OWN VOLITION.
SOME OTHER CONSIDERATIONS WITH SAM SCHOOL ROAD.
IT DOES INCLUDE THE ADDITION OF SIDEWALKS, A MINIMUM OF FIVE FEET IN WIDTH, AS WELL AS PROVIDING OPPORTUNITIES FOR A TRAIL THAT
[00:20:02]
IS ALSO CONTAINED IN A DEVELOPMENT AGREEMENT AS PROPOSED.HERE IS AN EXHIBIT, WHICH I THINK IS EXHIBIT C AS PART OF THE PROPOSED DEVELOPMENT AGREEMENT, GENERALLY SHOWING THE AREA WHERE THOSE IMPROVEMENTS WOULD OCCUR TO SAM SCHOOL ROAD IF THE AGREEMENT IS APPROVED AS PRESENTED.
THIS IS A PHOTOGRAPH GENERALLY SHOWING THAT TODAY, MOST OF THE PAVEMENT ALONG THAT PORTION OF SAM SCHOOL ROAD, IT IS AN ASPHALT.
THEN YOU SEE CONCRETE IN THE SAME PHOTOGRAPH WHERE IT WIDENS TO TWO LANES IN EACH DIRECTION.
UNDER THE TERMS AND CONDITIONS AS PROPOSED IN THIS DEVELOPMENT AGREEMENT THAT THE SAME IMPROVEMENTS TO SAM SCHOOL ROAD WOULD CONTEMPLATE EITHER A TWO-LANE ROAD, WITH ONE LANE IN EACH DIRECTION, AS YOU SEE IN THE PHOTOGRAPH OR IT COULD INCLUDE TWO LANES IN EACH DIRECTION OR A FOUR-LANE ROAD.
THAT WOULD BE SUBJECT TO REVIEW AND APPROVAL BY THE TOWN MANAGER.
IN TERMS OF SAM SCHOOL ROAD AND THE TIMING FOR THOSE IMPROVEMENTS, AS PROPOSED, THEY WOULD BE BID.
THERE ARE REQUIREMENTS WITHIN A DEVELOPMENT AGREEMENT ABOUT THE TIMING OF THE BIDDING AND THAT NOTICE WOULD HAVE TO BE 30 DAYS IN ADVANCE OF BIDDING THE IMPROVEMENTS TO SAM SCHOOL ROAD TO GIVE TIME TO DEVELOPER TO ACTUALLY ESCROW THEIR PORTION OR FUNDING THOSE IMPROVEMENTS WITHIN 15 DAYS.
FURTHERMORE, THE STREETS THAT WOULD CONNECT TO SAM SCHOOL ROAD, THEY ARE ALL TO BE PRIVATE, OWNED AND MAINTAINED BY THE HOMEOWNERS ASSOCIATION.
THE DEVELOPER IS REQUIRED TO MAKE A CONTRIBUTION OF $15,000 FOR EACH RESIDENTIAL LOT TO WESTLAKE ACADEMY, AND THAT IS FOR 55 RESIDENTIAL LOTS AS CURRENTLY PROPOSED.
SOME OTHER CONSIDERATIONS WITH THE DEVELOPMENT AGREEMENT INCLUDES REQUIRING THAT THE FINAL PLAT REPLACE THE VACATE AND THE REPLAT THAT IS REQUIRED UNDER THE PD, PLANED DEVELOPMENT DISTRICT STANDARDS.
THE FINAL PLAT WOULD ADDRESS ALL REVISIONS THAT ARE REQUIRED TO THE PLAT THAT WAS APPROVED PRIOR TO THIS DEVELOPMENT AGREEMENT, THAT WAS A PRELIMINARY EVALUATION SITE PLAN OR THE PRELIMINARY PLAT.
THE ARCHITECTURAL STANDARDS SO STILL MUST BE APPROVED BY TOWN COUNCIL.
THOSE STANDARDS WOULD BE JOINTLY ENFORCED BY THE TOWN AND A HOMEOWNERS ASSOCIATION.
THOSE SAME STANDARDS, THEY ARE DERIVED FROM ORDINANCE NUMBER 982, AND THEY FOCUS ON THESE ELEMENTS.
I THOUGHT THAT THIS PHOTOGRAPH WOULD BE MOST APROPOS.
IT IS NOT INDICATIVE OR REFLECTIVE OF WHAT THE DEVELOPER IS PROPOSING TO BUILD OR DESIGN AT SOLANA HILLS.
HOWEVER, IT SHOWS THE BUILDING WALLS, WHICH IN THIS IMAGE YOU SEE IS MOSTLY MADE OF NATURAL STONE, DEALS WITH ROOFS.
IN THIS IMAGE, YOU CAN SEE THAT THERE ARE DIFFERENT MATERIALS FOR THE ROOFS AND DIFFERENT SLOPES AND PITCHES.
IT DEALS WITH ATTACHMENTS AS YOU SEE A PORCH IN THE MIDDLE OF THE TWO FRONT FACING FACADES.
IT ALSO DEALS WITH PROJECTIONS, SUCH AS THE CHIMNEY THAT IS IN THE UPPER RIGHT OF THE PHOTOGRAPH.
AND THE ITEM THAT ISN'T SHOWN HERE IS DEALING WITH THE VISUAL SCREENING OF BUILDING MECHANICAL ELEMENTS.
THE PURPOSE FOR WANTING TO SIMPLIFY THE ARCHITECTURAL STANDARDS IS TO ENSURE THAT THEY'RE PREDICTABLE AND ALLOWS FOR A MUCH MORE EXPEDITED REVIEW OF THE PLANS AS THEY COME IN.
THE DEVELOPER HAS COMMITTED TO WORKING WITH THE DEPARTMENT OF PLANNING AND DEVELOPMENT ON THOSE ITEMS TO ENSURE THERE ARE CONSISTENCY IN THE APPLICATION AND IMPLEMENTATION OF THOSE STANDARDS.
THE PROPOSED DEVELOPMENT AGREEMENT, IT DOES CLARIFY THE PROCESS AND RESPONSIBILITIES FOR DEVELOPMENT.
IT IS IN ALIGNMENT WITH THE PROVISIONS THAT ARE SET FORTH, THE SECTION 102-316 OF THE TOWN OF WESTLAKE CODE OF ORDINANCES, AS WELL AS THE EXPECTATIONS THAT THE COMMUNITY OPPOSE FOR FUTURE DEVELOPMENT AND GROWTH.
THE DEPARTMENT OF PLANNING AND DEVELOPMENT RECOMMENDS APPROVAL OF THE AGREEMENT AS PRESENTED.
THE ACTIONS OPTIONS THAT ARE AVAILABLE TO THE TOWN COUNCIL ON THIS RESOLUTION, WHICH IS THE DEVELOPMENT AGREEMENT IS A MOTION TO APPROVE, MOTION TO AMEND WITH AMENDMENTS, AND THOSE AMENDMENTS ARE INCLUDED IN THE MOTION, MOTION TO TABLE, TABLE TO A SPECIFIC DATE, AND THAT WOULD BE IN THE MOTION OR A MOTION TO DENY.
MAYOR, TOWN COUNCIL, I'LL PAUSE THERE.
I DO BELIEVE THE DEVELOPER OR REPRESENTATIVES OF THE DEVELOPER ARE IN THE AUDIENCE, AND WE ARE BOTH AVAILABLE TO ANSWER QUESTIONS THAT YOU MAY HAVE.
>> THANK YOU, JASON. DO WE HAVE ANY QUESTIONS, COMMENTS?
>> I HAVE A SERIES OF QUESTIONS. I THINK
[00:25:04]
THE PHOTOGRAPH WAS JUST FOR REPRESENTATIVE SAMPLE, BUT THERE WAS A LAP SITING, THAT PHOTOGRAPH.A, IS THAT SOMETHING WE'RE GOING TO PERMIT AND B, DO WE HAVE ANY OF THAT? WE'RE NOT GOING TO PERMIT IT?
>> NO, SIR. THE EXTERIOR FINISHED MATERIALS, THEY'RE CALLED OUT IN ORDINANCE 982, WHICH IS PREDOMINANTLY MASONRY MATERIAL.
THAT WOULD BE BRICK, STONE, CAST ON, AND STUCK UP.
>> THANK YOU. IN THE PICTURE, YOU SHOWED A SIDEWALK, THAT WE'RE ASKING DEVELOPER TO BUILD TO THE NORTHWEST OF THEIR ENTRANCE.
THAT DOESN'T CONNECT TO A WESTLAKE SIDEWALK TODAY.
I THINK THAT WOULD TODAY TERMINATE IN THE GRASS, RIGHT?
>> MEANWHILE, THERE'S OUR TRAIL SYSTEM ACROSS THE STREET, SO JUST A DISCUSSION AROUND THE THOUGHT PROCESS.
ARE WE GOING TO JOIN THAT SIDEWALK? ARE WE GOING TO PROVIDE A CROSSWALK? IT'S AWFULLY TEMPTING TO RUN ACROSS THAT STREET AND GET ONTO THE TRAIL SYSTEM, SO I NEED TO UNDERSTAND WHAT YOU ALL ARE CONSIDERING FOR THAT SIDEWALK THAT WE'RE ASKING THEM TO BUILD TO THE NORTH.
>> YES, SIR. THAT'S A GREAT COMMENT ON THAT.
THOSE CONSIDERATIONS WOULD BE SHOWN IN THE ENGINEERING, SCHEMATICS, PLANS, AND DOCUMENTS AS PART OF MAKING THOSE IMPROVEMENTS TO SAM SCHOOL ROAD.
THAT IS ONE OF THE THINGS THAT WE WOULD CERTAINLY MAKE SURE IS SHOWN IN THOSE SCHEMATICS AND MAKE SURE THAT PEDESTRIANS ARE ABLE TO CROSS.
>> THAT'S A GREAT POINT, MIKE.
>> WHAT'S YOUR THINKING? I'M SORRY.
>> WELL, THAT'S JUST A GREAT POINT.
I KNOW WE'RE GETTING READY TO PUT A CROSSWALK IN ON SOLANA, BUT THAT'S A GREAT POINT.
>> I APPRECIATE IT'S GOING TO BE IN THE SCHEMATICS, BUT WHAT'S THE STRATEGY YOU'RE THINKING OF EMPLOYING OR WHAT'S THE DEVELOPER WANT TO DO?
>> SIR, I KNOW THE DEVELOPER IS HERE.
I'LL YIELD TO THEM TO ANSWER THAT, IF I MAY, COUNCIL MEMBER, BUT I DO KNOW THAT CONNECTIVITY IS IMPORTANT, AND WE DO WANT TO MAKE SURE THAT WE'RE PROVIDING THOSE OPPORTUNITIES FOR PEDESTRIANS AS WELL.
>> MY NAME IS JARED ERNIE. I'M A CIVIL ENGINEER WITH KIMLEY-HORN WORKING ON THIS PROJECT.
DEVELOPERS ON ROUTE THAT HAD REPORT, BUT I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE.
I KNOW YOU'VE MENTIONED ABOUT THE CROSSING.
I THINK THAT CAN JUST HAVE OCCUR AT ANY POINT ALONG THERE WHEREVER IT MAKES SENSE.
>> THE STRATEGY IS TO PUT A CROSSWALK IN AND THAT'S FREE?
>> WE CAN CERTAINLY MAKE THAT ADJUSTMENT TO A DEVELOPMENT AGREEMENT TO MAKE SURE IT'S MEMORIALIZED.
>> I'M CERTAINLY NOT QUALIFIED TO SAY WHETHER A CROSSWALK IS A GOOD IDEA ON THAT BEND, THERE'S A LITTLE BIT OF A CORNER THERE WITH TREES AND STUFF.
I'M NOT SURE I'M QUALIFIED TO ASK FOR THAT AMENDMENT, BUT DOES SEEM LIKE WE NEED A STRATEGY.
>> MR. ASSELTA, WHEN WE MAKE THE ADJUSTMENTS TO SAM SCHOOL ROAD AND THE SIDEWALK ITSELF, WE CAN FIND THE CORRECT SPOT FOR THAT CROSSWALK.
I'M SURE WORKING WITH THE ENGINEER, WE'LL BE ABLE TO DO THAT.
>> THEN MORE SPECIFICALLY, WILL THE TOWN CONNECT TO THAT SIDEWALK?
>> THAT'S CORRECT. IN THE AREA OF THE CROSSWALK, WE WOULD CONNECT TO THAT OTHER SIDE. THAT'S CORRECT.
>> WE WOULD NOT BUILD A SIDEWALK FROM THE CURRENT DEVELOPMENT TO MEET [OVERLAPPING]
>> THE CURRENT DEVELOPMENT TO MEET THE SIDEWALK IS PART OF THE SAM SCHOOL ROAD IMPROVEMENT, IS MY UNDERSTANDING.
>> WE'LL MAKE SURE THAT IS CLARIFIED APPROPRIATELY IF THAT IS PART OF THE MOTION FROM TOWN COUNCIL.
>> FOR THE DEVELOPER'S SAKE, I DIDN'T WANT YOU TO BUILD A SIDEWALK TO NOWHERE.
[LAUGHTER] I THINK WE HAVE OBLIGATIONS TO YOU BEFORE WE ASK YOU TO.
THE OTHER QUESTION I RAISED AT THE LAST MEETING, THIS CAN BE FOR JASON AND IT CAN BE DETERMINED AS WE GO, BUT HOW WILL WE SATISFY OUR CURIOSITY ABOUT THE DOWNSTREAM IMPACTS OF THE DRAINAGE PLAN, ALSO WITH THIS, WE MAY NOT DO THAT TODAY, BUT HOW WILL WE ULTIMATELY SATISFY OUR CURIOSITY?
>> THAT'S ANOTHER GREAT QUESTION, AND THAT WILL BE SATISFIED AT THE TIME OF THE FINAL PLAT.
WE'LL MAKE SURE THAT THE TOWN ENGINEER, AS WELL AS THE DEPARTMENT OF PUBLIC WORKS ARE INVOLVED IN THAT.
THAT IS ONE OF THE CONVERSATIONS THAT HAS BEEN HAD WITH THE DEVELOPER ABOUT THE IMPORTANCE OF THE IMPACT OF THIS DEVELOPMENT ON THE FLOODPLAIN AND OTHER ENVIRONMENTAL CONSIDERATIONS ON SITE.
>> JUST FOR THE RECORD, I THINK THAT [INAUDIBLE] PORTION OF THE TRAIL DOES EXPERIENCE SOME WASH OUT FROM THE CREEK ALREADY, SO WE'RE GOING TO ADD MORE VOLUME AT A FASTER RATE WITH THIS DEVELOPMENT.
I THINK JASON, I'D LOOK TO YOU AND THE TOWN TO SATISFY.
>> I ALSO KNOW THAT AS PART OF THE ORIGINAL PLAN FOR THE DEVELOPMENT WAS TO TIE INTO THE TRAIL SYSTEM.
I KNOW THAT THERE WAS ALSO A SUGGESTION OF THE PEDESTRIAN BRIDGE OVER THE CREEK.
[00:30:04]
AT ONE POINT, THEY HAD TALKED ABOUT THE OVERLOOK VERSUS THE BRIDGE.I THINK THAT WE WOULD VERY MUCH SUPPORT AND I KNOW THAT IN THE AGREEMENT, IT SAYS THAT IT'S A PROPOSED BRIDGE, BUT WE WOULD VERY MUCH SUPPORT THAT BEING PART OF THE DEVELOPMENT TO CREATE THAT CONNECTION OVER TO SOLANA PEDESTRIAN BRIDGE.
>> IF I MAY, TO CLARIFY COUNCIL MEMBER REEVES ON THAT TO CHANGE THE PROPOSE TO SHALL, BUT IF THERE ARE ENVIRONMENTAL CONSIDERATIONS THAT MAY PRECLUDE THE PEDESTRIAN CONNECTION, THAT IT WOULD NOT NECESSITATE THE DEVELOPER HAVE TO CONSTRUCT THE BRIDGE BECAUSE IT WOULD DESTROY THE HABITAT.
IS THAT WHAT I'M UNDERSTANDING?
>> ABSOLUTELY, BECAUSE OBVIOUSLY, WE HAVE CONCERNS BECAUSE OF THE FLOODPLAIN.
>> THAT'S ANOTHER THING TOO. I WANT TO BE VERY CLEAR THAT THE TOWN ENGINEERS [INAUDIBLE] CAREFULLY AT ALL THE IMPACTS OF THE FLOODPLAIN, ESPECIALLY AS WE'RE DEVELOPING THE SITE TOO TO MAKE SURE THAT WE DON'T HAVE ANY CONSTRUCTION MATERIALS OR ANYTHING POTENTIALLY BLOCKING THE FLOODPLAIN IN THE EVENT OF CATASTROPHIC RAIN.
>> JASON, QUICK QUESTION ABOUT THE IMPACT ON TRAFFIC, ESPECIALLY ON DOVE ROAD.
CAN YOU GUYS TELL ME ABOUT WHAT THE EXPLORATION HAS BEEN ON THAT OR THE ASSESSMENT ON TRAFFIC IMPACTS ON DOVE ROAD MIGHT BE?
>> I KNOW WE'VE SUBMITTED A TIA AS PART OF THE SITE PRELIMINARY EVALUATION.
BEING THAT IT'S ONLY 55 LOTS, IT IS A PRETTY LOW IMPACT THRESHOLD ON THAT TRAFFIC.
I HAVE TO LOOK BACK THROUGH AND SEE HOW THAT EVALUATED OUT TO SOUTH.
I DON'T IMAGINE IT'D BE ANY SIGNIFICANT IMPACT.
>> BECAUSE THAT ROAD IS GOING TO CONNECT SOLANA AND DOVE.
WHEN I KNOCKED ON THE DOORS WITH THE NEIGHBORHOODS WHEN I FIRST CAMPAIGNED, ALL THOSE NEIGHBORHOODS COMING OFF DOVE, AS WELL AS THE EIGHT OR 10 HOMES THAT ACTUALLY SIT RIGHT ON DOVE, THERE'S A LOT OF KIDS IN THOSE NEIGHBORHOODS, AND THEIR PRIMARY CONCERN ABOUT DOVE WAS BOTH THE VOLUME OF TRAFFIC AND THE SPEED OF TRAFFIC.
SINCE WE'RE PLANNING ON DEVELOPING SAM SCHOOL ROAD AND MAKING IT NICE, I WONDER IF THERE'S CAN BE SOME THOUGHT INTO DIRECTING TRAFFIC, ENCOURAGING TRAFFIC ONTO SOLANA, AND AWAY FROM DOVE.
WHETHER THAT BE TWO LANES GOING TOWARDS SOLANA AND ONE GOING THAT DIRECTION.
SOMETHING, BECAUSE I THINK THE RESIDENTS ON DOVE ROAD ALREADY HAVE A LOT OF TRAFFIC.
>> THAT DEFINITELY CAN BE SOMETHING THAT'S EVALUATED DURING THE DOVE ROAD AND SCHOOL ROAD.
>> I'D APPRECIATE THAT, I THINK THE RESIDENTS WOULD APPRECIATE THAT.
WELL, AND ALSO, I THINK THAT DEVELOPING SAM SCHOOL ROAD, THAT'S ALREADY A WELL TRAVELED ROAD THROUGH TOWN, AND I THINK BY COMPLETING THIS CONSTRUCTION AND IMPROVING THAT ROAD, THAT'S GOING TO HELP WITH THE TRAFFIC.
>> WELL, BECAUSE RIGHT NOW IT'S ALMOST A DANGEROUS.
>> IT'S NOT WESTLAKE TRAFFIC, IT'S PEOPLE BYPASSING THE FREEWAY WHEN TRAFFIC BACKS UP AND THEY SPEED DOWN SOLANA BOULEVARD, TURN ON SAM SCHOOL, GET TO DOVE ROAD.
>> EXACTLY. [OVERLAPPING] THE PROBLEM IS THE TRAFFIC.
I'M NOT SAYING THE RESIDENTS ARE CAUSING THE TRAFFIC.
>> FIFTY-FIVE HOMES WON'T MAKE A DIFFERENCE.
IT'S ALREADY A NIGHTMARE WITH SPEEDING.
>> WHAT I WANT TO DO OVER TIME STRATEGICALLY WITH THE TOWN THOUGH IS TO REALLY ENCOURAGE MORE TRAFFIC ONTO SOLANA.
OBVIOUSLY, WE HAVE MORE LANES ON SOLANA, WE ONLY HAVE TWO LANES ON DOVE.
I THINK A LOT OF THE KIDS WHO LIVE ON THAT IN THOSE NEIGHBORHOODS, THE PARENTS, TOO, THEY WOULD REALLY APPRECIATE THAT.
>> COUNCIL MEMBER WHITES, WE'RE EXAMINING AND REVIEWING THOSE PLANS BEFORE THOSE IMPROVEMENTS TAKE PLACE.
WE'LL CERTAINLY HAVE FURTHER DISCUSSIONS ON THAT TO MAKE SURE THE SAFETY OF THE CHILDREN AND OTHERS THAT ARE GOING UP AND DOWN SAM SCHOOL ROAD ARE ADEQUATELY AND SUFFICIENTLY ADDRESSED.
>> OF COURSE, RIGHT NOW, THAT'S EXACERBATED BY THE FACT THAT EXIT TO DAVIS IS CLOSED ON 114.
>> IT OPENED FEW THREE DAYS AGO.
>> HAVE BEEN DRIVING FOR THE PAST THREE WEEKS.
>> [LAUGHTER] I WANTED TO SEE THAT.
>> ONE MECHANICAL QUESTION THAT HAS TO DO WITH THE $15,000 PER LOT CONTRIBUTION TO WESTLAKE ACADEMY.
HOW IS THAT GOING TO HAPPEN? IS IT GOING TO BE A ONE FELL SWOOP OR IS IT GOING TO BE OVERTIME?
THAT COMES IN BEFORE THE FINAL PLAT CAN BE FILED AND RECORDED AT THE COUNTY.
THAT MAKES SURE THAT WE HAVE THAT.
>> THANKS, MICHAEL. WADE, OR CASEY, WHERE DOES THAT MONEY GO? WHAT FUND IS THAT THAT GOES INTO FOR THE ACADEMY?
>> THAT GOES INTO THE GENERAL FUND ON THE ACADEMY.
>> ON THE ACADEMY JUST THE GENERAL FUND SIDE?
>> OKAY. ANY OTHER QUESTIONS? GOOD CONVERSATION, I APPRECIATE IT.
[00:35:03]
ANY OTHER QUESTIONS OR COMMENTS?>> IT SOUNDS LIKE FROM COUNCIL, WE'LL HAVE A MOTION THAT WILL NEED TO INCLUDE THREE ADJUSTMENTS.
YOU'RE GOING TO HAVE ONE FOR THE CROSSWALK, INCLUDING THE CROSSWALK, ONE TO ENSURE CONNECTIVITY TO OUR TRAILS AND SIDEWALK SYSTEMS, AND ONE FOR THE BRIDGE AND OVERLOOK.
I DON'T WANT TO US TO KNEE JERK REQUIRE CROSSWALK THAT BECOMES A DANGEROUS CROSSWALK.
ESPECIALLY WITH THE ALL THE ENTHUSIASM THERE IS FOR THIS NEW ROAD.
>> MORE LIKE A STUDY OR INVESTIGATE.
>> DOES THAT HAVE TO BE IN THE MOTION OR CAN WE JUST THIS COME BACK?
>> THAT'S RIGHT. WE'LL TAKE CARE.
>> WE GOT THE NOTES. CAN I GET A MOTION TO APPROVE RESOLUTION 24-84?
>> ANY OPPOSED? MOTION CARRIES. THANK YOU, SIR.
>> APPRECIATE IT. JASON, THANK YOU.
[G.4. Discuss, consider and act regarding WA Resolution 24-42 approving amendments to the Westlake Academy Admissions Policy to eliminate the Notice of Intent to Return form currently sent to enrolled students each year and setting a defined closing date for accepting waitlist applications from secondary boundary students applying to grades Kindergarten through Grade 8. (Darcy McFarlane, Director of Accountability)]
CONSIDER AND ACT REGARDING WA RESOLUTION 24-42, APPROVING AMENDMENT TO THE WESTLAKE ACADEMY ADMISSION POLICY TO ELIMINATE THE NOTICE OF INTENT TO RETURN FORM CURRENTLY SENT TO ENROLLED STUDENTS EACH YEAR AND SETTING A FINE CLOSING DATE FOR ACCEPTING WAIT LIST APPLICATIONS FOR SECONDARY BOUNDARY STUDENTS APPLYING TO GRADES, KINDERGARTEN TO EIGHTH GRADE. DARCY, YOU ARE HERE.>> GOOD EVENING. THIS IS TWO PARTS.
THE FIRST PART OF THIS IS THE INTENT TO RETURN.
THIS IS A QUESTIONNAIRE THAT SINCE 2003, WE HAVE ASKED ALL OF OUR RETURNING STUDENTS AND THEIR PARENTS IF THEY INTEND TO RETURN EACH YEAR TO WESTLAKE ACADEMY FOR THE FOLLOWING SCHOOL YEAR.
AT THE BEGINNING IN 2003, IT WAS A USEFUL TOOL TO HELP US PLAN FOR ENROLLMENT AND HIRING FOR THE FOLLOWING SCHOOL YEAR.
SINCE WE'VE GROWN, THIS IS NO LONGER HELPFUL TO US.
IT HAS ACTUALLY BECOME A HINDRANCE TO US.
SINCE WE'VE GONE TO ONLINE REGISTRATION, IT HAS BECOME RATHER CONFUSING FOR OUR PARENTS BECAUSE WE ASKED THEM IN FEBRUARY, DOES YOUR STUDENT INTEND TO RETURN NEXT YEAR? IN FEBRUARY 99.9% OF OUR PARENTS TELL US, YES.
EVERYBODY SAYS, YES, THEY'RE COMING BACK.
WE FIND OUT OBVIOUSLY OVER THE SUMMER THAT THAT IS NOT TRUE.
THAT INFORMATION REALLY IS NOT USEFUL TO US.
DOING ENROLLMENT ONLINE, ASKING THAT INFORMATION ONLINE CONFUSES OUR PARENTS WHEN IT COMES TO REGISTRATION.
DR WHITE KNOWS, ABOUT 50% OF OUR PARENTS THINK BY ASKING, ARE YOU COMING BACK AGAIN NEXT YEAR, THEY'VE ALREADY FINISHED ENROLLMENT AND THAT'S NOT TRUE.
WE HAVE TO GO BACK AND ASK THEM AGAIN FOR ENROLLMENT PAPERS AND THEN WE HAVE THIS ONGOING BACK AND FORTH.
NO, I'VE ALREADY FINISHED MY ENROLLMENT BECAUSE YOU ASKED ME IN FEBRUARY.
IT'S USELESS INFORMATION AND IT CREATES CONFUSION FOR OUR PARENTS AND A LOT OF EXTRA WORK FOR OUR ADMINISTRATORS.
WE'RE JUST ASKING FOR THAT TO BE ELIMINATED FROM OUR CHARTER THAT REQUIRES US TO DO IT AND IS USELESS INFORMATION, A LOT OF WORK AND CONFUSION FOR OUR PARENTS.
ACTUALLY, THE ONE THING I WOULD ASK KELLY AS WELL AT THE APPROPRIATE TIME NEXT YEAR, I WOULD LIKE YOU TO WALK TO COUNCIL THROUGH OUR ROLE RATES, HOW STUFF WE WORKED ON A COUPLE OF YEARS AGO, JUST KINDERGARTEN TO FIRST, FIRST TO SECOND, WHAT'S ACCEPTANCE RATES OF OUR LOTTERY CHILDREN, ALL OF THAT STUFF.
THE BOARD HAS A GOOD UNDERSTANDING OF THAT DATA AND WHERE WE DO HAVE ATTRITION, WHERE IT IS.
>> I WANT EVERYBODY ON THE BOARD TO UNDERSTAND.
>> THE SECOND PART OF THIS QUESTION IS DEFINING A CLOSING DATE FOR OUR LOTTERY APPLICATION FOR OUR KINDERGARTEN THROUGH GRADE EIGHT STUDENTS.
EACH YEAR, WE HAVE APPROXIMATELY OVER 1,800 STUDENTS APPLY FOR OUR LOTTERY.
WHAT MOST PEOPLE DON'T KNOW IS THAT WE ARE REQUIRED BY THE STATE OF TEXAS TO REPORT ON ALL 1,800 OF THOSE STUDENTS IN THE CHARTER SCHOOL WAIT LIST.
THAT MEANS THAT WE HAVE TO SEARCH FOR ALL 1,800 OF THOSE STUDENTS TO SEE IF THEY HAVE A STATE OF TEXAS STUDENT ID NUMBER.
MOST PARENTS WHO APPLY FOR THE LOTTERY DON'T KNOW THAT NUMBER FOR THEIR STUDENTS.
WE HAVE TO SEARCH THROUGH STATE TEA RECORDS AND FIND THOSE NUMBERS FOR THE STUDENTS.
THAT REQUIRES A LOT OF RESEARCH FINDING STUDENT SOCIAL SECURITY NUMBERS, WHICH PARENTS DO NOT LIKE TO GIVE THOSE TO YOU.
IT REQUIRES HOURS AND HOURS OF RESEARCH AND TEXAS EDUCATION RECORDS.
THEN WE HAVE TO REPORT THEM, WHICH ALSO REQUIRES HOURS AND HOURS OF WORK IN TEA REPORTING.
[00:40:03]
WE NEVER SERVE THESE STUDENTS, BUT IT REQUIRES A LOT OF ADMINISTRATIVE WORK ON THEM.WHAT WE'RE PROPOSING IS BECAUSE WE NEVER SERVE THESE STUDENTS, ANYTHING WE CAN DO TO ELIMINATE THE WORK THAT'S REQUIRED TO SERVE OR TO REPORT THESE STUDENTS, THAT ANYTHING WE CAN DO TO ELIMINATE THE AMOUNT OF WORK THAT WE HAVE TO DO.
IF WE CLOSE OUR APPLICATION ON JANUARY 31, WHICH OUR LOTTERY APPLICATION IS OPEN FROM DECEMBER 1 THROUGH JANUARY 31, AND WE CUT IT OFF IN RATHER THAN ALLOWING STUDENTS TO CONTINUALLY PUT IN APPLICATIONS AFTER JANUARY 31, THAT WOULD SAVE US A WORK OF ABOUT 500 STUDENTS EACH YEAR THAT WE WOULD NOT HAVE TO REPORT ON.
CURRENTLY, WE CLOSE THE APPLICATION FOR THE LOTTERY ON JANUARY 31, BUT STUDENTS CAN STILL APPLY AFTER THAT TIME.
THEY JUST GO TO THE BOTTOM OF THE WAIT LIST, AND THAT ADDS ANOTHER 500 STUDENTS TO OUR WAIT LIST EACH YEAR.
THAT WOULD BE 500 STUDENTS WE WOULDN'T HAVE TO REPORT ON EACH YEAR.
I BELIEVE THAT DECISION WAS MADE BACK IN 2003 TO LEAVE IT OPEN FOR FEAR THAT WE WOULDN'T BE ABLE TO FILL OUR CLASSES.
BUT OVER THE YEARS AS OUR LOTTERY HAS GROWN TO 1,800 STUDENTS, WE DON'T HAVE THAT FEAR ANYMORE.
WE DO WANT TO LEAVE GRADES NINE THROUGH 11 OPEN BECAUSE SOMETIMES WE DO NEED TO GO THROUGH OUR ENTIRE LIST OF LOTTERY APPLICATIONS TO FILL THOSE COURSES, BUT WE HAVE NO FEAR OF BEING ABLE TO FILL OUR GRADES K THROUGH EIGHT WITH THE LOTTERY LIST.
>> ARE WE ALLOWED TO SAY THAT APPLICATIONS WILL ONLY BE ACCEPTED IF COMPLETELY FILLED OUT INACCURATE?
>> YES. WE ARE REQUIRED TO USE THE STATE OF TEXAS LOTTERY APPLICATION AND IT'S VERY EASY TO FILL OUT.
>> IF THEY DON'T FILL IT OUT CORRECTLY, BY NOT FILLING IN THEIR STUDENTS NUMBER, THEORETICALLY, YOU SHOULD NOT ACCEPT IT BECAUSE IT'S INCOMPLETE.
>> WE CAN'T REQUIRE THEM TO FILL IN A SOCIAL SECURITY NUMBER.
THEY CAN FILL IN A UI STATE ID NUMBER OR A STUDENT ID NUMBER.
I DON'T KNOW IF WE CAN DENY HIM BECAUSE OF NOT FILLING IN THAT NUMBER?
>> YOU CAN'T DENY HIM. IT'S NOT ACCEPTED YET.
>> I EXPECT THAT YOU CAN. I'VE NEVER LOOKED AT IT.
>> IT WOULD BE A VERY EASY WAY TO SOLVE YOUR PROBLEM BECAUSE THEY'RE MAKING YOU DO WORK AND THIS IS GETTING WORK BACK THE PEOPLE THAT WOULD LIKE TO COME TO.
>> I WOULD ASK THAT WE CONFIRM THAT LEGALLY.
>> I DON'T KNOW IF THEY DON'T BECAUSE MOST PARENTS DON'T KNOW THEIR STATE ISSUED ID NUMBER, SO THEY WOULD HAVE TO REQUIRE THE SOCIAL SECURITY NUMBER.
>> BUT YOU'RE NOT REQUIRING THE SOCIAL SECURITY NUMBER THOUGH.
>> ONLY IF THEY DON'T KNOW THEIR ID.
>> THEY CAN EITHER RESEARCH THAT SELVES OR PROVIDE THIS.
>> I THINK JUST AS A POINT OF CONSIDERATION, THE ONE CAVEAT I COULD SEE WITH THAT IS THAT THEY CAN PUT A NUMBER IN THERE, BUT YOU WOULDN'T NECESSARILY KNOW UNTIL YOU GO TO [OVERLAPPING].
THEN WE'RE STILL DEALING WITH THE ADMINISTRATIVE PIECE OF IT BECAUSE YOU'D HAVE TO GET TO THE BOTTOM OF WHETHER IT'S A LEGITIMATE NUMBER.
>> HONESTLY, I DON'T WANT TO SOUND LIKE A BLEEDING HEART HERE, BUT THERE MAY BE SOME PARENTS WHO JUST DON'T KNOW.
>> WE DO HAVE SOME INTERNATIONAL STUDENTS THAT DON'T HAVE A SOCIAL SECURITY NUMBER AND HAVE NEVER BEEN A STUDENT IN THE STATE OF TEXAS.
I'M ALL FOR REDUCING OVERHEAD.
BUT IF THAT'S OTHER WAYS, I WOULD RECOMMEND THAT WAY.
>> I'M GOING TO GO HOME AND SEE IF I CAN TALK TO THE STATE AND FIND MY DAUGHTER'S. IF I CAN FIND IT [OVERLAPPING]
>> IF YOU'VE BEEN IN THE STATE OF TEXAS, YOU CAN CALL THERE.
>> I DON'T KNOW SCHOOL BUT I'LL GO DO IT AND I'LL SEE IF I CAN FIGURE IT OUT WITHIN 15 MINUTES.
>> THAT'S SOMETHING WE CAN RESEARCH.
>> DARCY, JUST A QUICK QUESTION, TWO THINGS.
IN TERMS OF THE INTENT TO RETURN AND REDUCING THAT, YOU SAID THAT USUALLY HAPPENS IN FEBRUARY.
WE'RE GOING TO ELIMINATE THAT. WHAT IS THE DEADLINE FOR ACTUAL ENROLLMENT? WILL THAT CHANGE OR WILL THE ENROLLMENT DEADLINE STAY THE SAME FOR?
>> THIS IS SOMETHING THAT WE HAVEN'T FINALIZED YET, BUT WE DON'T ACTUALLY HAVE DATE OF ENROLLMENT BECAUSE WE HAVE ONGOING ENROLLMENT ALL THE WAY THROUGH SUMMER.
BECAUSE WE HAVE PEOPLE AT THE LAST MINUTE TELL US THEY'RE NOT COMING BACK.
>> BUT LIKE EXISTING STUDENTS BECAUSE OBVIOUSLY THE INTENT TO RETURN IS SUPPOSED TO TELL YOU THAT CONTINUING,
[00:45:01]
WHAT WILL HAPPEN NOW.>> WE HAVE NEVER SET A DATE THAT YOU HAVE TO LET US KNOW BY.
>> BUT OBVIOUSLY IT'S SENT OUT AT SOME POINT FOR PARENTS.
>> THAT IS SOMETHING THAT WE HAVE DISCUSSED THIS YEAR SETTING A HARD AND FAST.
>> THAT IS SOMETHING THAT WE DISCUSSED.
LET US TELL YOU WHAT WE DISCUSSED.
THE PROBLEM BECOMES IF WE DO THAT, THEN THE WESTLAKE RESIDENTS WOULD BE HELD TO THE SAME STANDARDS.
WE WOULD POTENTIALLY END UP DENYING A WESTLAKE RESIDENT WHO DIDN'T I KNOW.
>> LET ME REPHRASE THE QUESTION THEN.
WHEN ARE THE ENROLLMENT FORMS SENT TO PARENTS TO COMPLETE?
>> THEY ARE USUALLY SENT OUT IN THE LATE SPRING, AND THAT HAS CHANGED OVER THE YEARS DEPENDING ON THE BOARD AND THE SUPERINTENDENT AT THE TIME, WE HAVE MOVED THEM EARLIER IN THE SPRING IN THE LAST COUPLE OF YEARS.
BUT THAT CHANGES EACH YEAR DEPENDING ON WHEN WE'VE DECIDED WHAT OUR ENROLLMENT NUMBERS ARE AND THE ENROLLMENT PROCESS.
>> BY ELIMINATING THIS, THEN YOU'RE SAYING STUDENTS WILL AUTOMATICALLY BE CONSIDERED TO BE RE-ENROLLED, BUT THEY'LL STILL NEED TO FILL OUT THEIR RE-ENROLLMENT FORMS AT SOME POINT IN THE SPRING TO CONFIRM THAT THEY'RE RETURNING, AND THEN YOU'LL KNOW HOW MANY SPOTS ARE AVAILABLE FOR LOTTERY.
>> EVERYBODY WHO'S ENROLLED IS CONSIDERED COMING BACK UNTIL THEY TELL US THEY ARE NOT.
>> BUT I WILL TELL YOU THAT WESTLAKE RESIDENTS ARE VERY COMFORTABLE THAT THEY HAVE AUTOMATIC ENROLLMENT.
>> OR PREFERRED ENROLLMENT, PRIORITY ENROLLMENT.
[LAUGHTER] ANY OTHER QUESTIONS? THIS MAKES SENSE. I APPRECIATE.
I KNOW AS WE'RE LOOKING AT ALL THE STUFF, KELLY AND NEW TEAM LOOKING ALL THIS STUFF AND GETTING ALL THIS STUFF CLEANED UP, SO THANK YOU.
CAN I GET A MOTION TO APPROVE WA RESOLUTION 2442?
>> ANY OPPOSED? MOTION CARRIES.
KELLY, WA RESOLUTION 24-43, DISCUSSED, CONSIDER,
[G.5. Discuss, consider and act regarding WA Resolution 24-43 to approve amendments to the terms of the Charter issued by the Texas Education Agency for the Operation of Westlake Academy as an open-enrollment charter school to include changes to the limit on class size and changes to the secondary boundary from which applications for admission are accepted (Dr. Kelly Ritchie, Head of School)]
AND ACT REGARDING WA RESOLUTION 24-43 TO APPROVE AMENDMENTS TO THE TERMS OF THE CHARTER ISSUED BY THE TEXAS EDUCATION AGENCY FOR THE OPERATION OF WESTLAKE ACADEMY AS AN OPEN ENROLLMENT CHARTER SCHOOL TO INCLUDE CHANGES TO THE LIMIT ON CLASS SIZE AND CHANGES TO THE SECONDARY BOUNDARY FROM WHICH APPLICATIONS AND ADMISSIONS ARE ACCEPTED.THIS IS COMING OUT OF THE SAME PROCESS THAT WE TOOK TO FIGURE OUT HOW TO STREAMLINE THAT ENROLLMENT DISCUSSION.
WHAT YOU'RE GOING TO SEE WHEN YOU SEE THIS TITLE IS, OH, GOSH, WE'RE GOING TO INCREASE CLASS SIZES.
THAT'S NOT ACTUALLY THE INTENT OF THIS AT ALL.
IT IS TO BRING US IN COMPLIANCE WITH WHAT WE ARE SAYING WE ARE DOING ON OUR CHARTER.
WHEN THE CHARTER WAS FIRST WRITTEN, A ONE TO 25 RATIO WAS ALLOWED IN THE PYP.
THAT'S WHAT'S BEEN IN PLACE SINCE THE CHARTER WAS IMPLEMENTED, IT IS NOT BEING ADJUSTED IN ANY WAY.
THE MAIN FOCUS OF WHAT POTENTIALLY COULD CHANGE HERE IS IT WOULD ALLOW A ONE TO 28 IN CORE CLASS RATIO AND A ONE TO 30 IN NON CORE CLASS RATIOS FOR THE MIDDLE SCHOOL AND THE HIGH SCHOOL.
AGAIN, THIS IS NOT SO THAT WE CAN PLAN TO PUT 28 OR 30 KIDS IN A CLASS.
WHAT IT DOES IS IT ALLEVIATES SOME OF THE CONSTRAINTS THAT WE HAVE WITH SCHEDULING.
RIGHT NOW, WE ARE OUT OF COMPLIANCE WITH WHAT IT SAYS, THE ONE TO 25 RATIO FOR MIDDLE SCHOOL TO HIGH SCHOOL IN APPROXIMATELY 50 CLASSES, I BELIEVE, 50 SECTIONS OF COURSES, IS THAT RIGHT, 40, 50?
>> FORTY-FIVE. SORRY. SIGNIFICANTLY OUT OF COMPLIANCE BASED ON WHAT WE SAY WE'RE DOING, AND SO THIS IS JUST AN ACKNOWLEDGMENT OF DURING SCHEDULING AT TIMES WE HAVE TO EXCEED THAT ONE TO 25 RATIO.
IT IS NOT SO THAT WE CAN GO TO THAT HIGHER NUMBER IN EVERY SINGLE CLASS THAT WE'RE OFFERING.
IT ALSO WOULD ALLOW US TO POTENTIALLY OFFER SOME ADDITIONAL COURSE OFFERINGS IF WE HAVE SOME LATITUDE WITH SCHEDULING, AND OUR PRIORITY IS STILL GOING TO BE ON REALLY GOOD INSTRUCTION WITH AS MUCH PERSONALIZED ATTENTION AS POSSIBLE. ANNA.
>> CORRECT ME IF I'M WRONG, IS THIS GOING TO MOSTLY FIT KIDS WHO ARE TAKING CERTAIN CURRICULUM THAT MIGHT HAVE TARGETED SUB-POPULATIONS LIKE PHYSICS, CS, FRENCH, KIDS WHO WOULD THEN NEED TO HAVE SCHEDULING FLEXIBILITY TO TAKE OTHER CORE CLASSES AND NON-CORE CLASSES. [OVERLAPPING]
[00:50:05]
>> THAT'S A HUGE PAIN POINT ESPECIALLY FOR THE HIGH SCHOOLERS IN WESTLAKE. [OVERLAPPING]
WE HAVE A LOT OF WHAT WE CALL SINGLETONS, WHICH MEANS THAT COURSE IS OFFERED ONE TIME OF THE DAY, AND SO ANYBODY, TO YOUR POINT, IT'S TYPICALLY THE COMPUTER SCIENCE KIDS, IT'S THE FRENCH KIDS, WE HAVE THESE VERY SPECIFIC POPULATIONS, AND SO THEN WE MIGHT NEED THEM IN AN ENGLISH CLASS THAT TECHNICALLY ALREADY HAS 25 KIDS IN IT, SO WE NEED THAT RATIO TO BE ONE TO 26 TO MAKE THAT VERY PARTICULAR SCHEDULE. [OVERLAPPING]
>> MY SON COULDN'T TAKE CS BECAUSE OF THAT.
I'M REALLY GLAD TO SEE THIS ADDRESSED.
>> THAT'S THE FIRST ONE AND THEN WE'LL LOOK AT THE SECOND PIECE IN JUST A MINUTE.
ANY OTHER QUESTIONS ABOUT THAT?
>> JUST TO CLARIFY THIS FOR THE PUBLIC.
THIS IS THE MAXIMUM SIZE YOU'RE SAYING FOR CLASSES. [OVERLAPPING]
>> THIS ISN'T SAYING EVERY PYP CLASS IS GOING TO HAVE 25 STUDENTS, SAYING THAT THAT IS THE LIMIT. [OVERLAPPING]
>> THAT'S EXACTLY RIGHT. [OVERLAPPING]
>> YES. AGAIN, RIGHT NOW, WE DO NOT HAVE A PYP CLASSROOM THAT APPROACHES 25 STUDENTS, AND WE DON'T INTEND TO HAVE THAT.
THAT'S JUST THE WAY THE CHARTER WAS ORIGINALLY WRITTEN.
IN JANUARY, KINDERGARTEN WILL BE ONE TO 17, AND THEN 1-5 IS ONE TO 20 RIGHT NOW.
THERE MIGHT BE ONE CLASS IS 21.
>> I KNOW THIS WON'T SURPRISE YOU, BUT THE EMOTION FROM OUR RESIDENTS WHEN YOU BRING UP LAST SLIDE, SO THANK YOU FOR EXPLAINING THAT BUT WE UNDERSTAND AND SAY THANK YOU.
>> THE HEADLINE DOESN'T ALWAYS TELL THE STORY, SO I JUST WANTED TO CLARIFY WE'RE NOT LOOKING TO JAM-PACK KIDS IN CLASSROOMS. WE KNOW THAT'S WHAT SETS US APART.
WE WANT THAT SMALL FEEL IN THE CLASSES.
ANY OTHER QUESTIONS ABOUT THAT? WE HAVE TO, I THINK, VOTE ON THAT ONE BEFORE WE GO TO THE NEXT ONE. [OVERLAPPING]
>> IS THIS A SEPARATE VOTE OR ARE THEY TOGETHER?
>> THEY ARE TOGETHER? [OVERLAPPING]
>> THEY ARE TOGETHER. [OVERLAPPING]
>> OH, I'M SORRY. APOLOGIZE. WE'LL MOVE ON.
PROPOSED CHANGE TO SECONDARY BOUNDARIES.
IN 2008, THERE WERE 31 DIFFERENT DISTRICTS THAT WERE ALLOWED TO BECOME PART OF OUR SECONDARY BOUNDARIES, WHICH IS WILD.
WHAT WE FOUND WHEN WE STARTED LOOKING AT THIS, AND I THINK YOU GUYS HAD A PULSE ON THAT MAYBE BEFORE WE WERE ABLE TO ADDRESS IT AT THE ACADEMY LEVEL, BUT STUDENTS WHO ARE COMING FROM THE DISTANCES THAT SOME OF THESE DISTRICTS WERE REALLY CANNOT BE ENGAGED IN THE DAY-TO-DAY SCHOOL ENVIRONMENT THE WAY THAT WE WOULD LIKE.
IV EDUCATION IS VERY HANDS ON, THERE'S A SERVICE ELEMENT TO IT, THERE'S A CONNECTIVITY TO THE COMMUNITY, AND WHEN YOU'RE DRIVING POTENTIALLY AN HOUR IN, THAT'S REALLY PROHIBITIVE TO THE TOTALITY OF YOUR EXPERIENCE.
WE ARE SUGGESTING A BOUNDARY REDUCTION THAT IS FOCUSED ON AREAS FROM WHICH WE DO NOT HAVE STUDENTS CURRENTLY ENROLLED.
WE'RE RECOMMENDING A REMOVAL OF 17 DISTRICTS FROM OUR SECONDARY BOUNDARY.
GIVEN THE NUMBER OF STUDENTS AS DARCY TALKED ABOUT, THAT WE HAVE ALREADY THAT WE KNOW ARE COMING FROM THESE CLOSER AREAS, THIS IS NOT GOING TO IMPACT OUR ABILITY TO FILL OPEN SPACES.
JUST SO WE CAN LOOK AT THEM, THESE ARE THE SECONDARY BOUNDARY DISTRICTS THAT WE ARE RECOMMENDING TO BE REMOVED.
AGAIN, WE DO NOT CURRENTLY HAVE A STUDENT ENROLLED FROM ANY OF THESE DISTRICTS.
THEN, THERE ARE A FEW MORE THAT YOU WILL NOTICE ON THAT TOTALITY OF THE LIST THAT WE PROBABLY WOULD PREFER TO REMOVE, BUT CURRENTLY WE HAVE A STUDENT WHO MIGHT BE ENROLLED FROM A FEW OF THOSE.
AS THOSE STUDENTS ROLL OFF, WE WOULD CONTINUE TO HAVE THE DISCUSSION ABOUT TIGHTENING THAT UP EVEN FURTHER.
>> KELLY, CAN'T YOU JUST STOP NOW AND GRANDFATHER THE KIDS THAT ARE IN AND GET THOSE OFF.
JANET, I KNOW WE TOUCHED ON THAT, DO YOU REMEMBER?
>> YOU GOT ONES OR TWOS HERE THAT.
>> WE WOULD HAVE TO APPROACH TEA ABOUT THAT BECAUSE WOULD NO LONGER BE ROLLED IN A SINGLE BOUNDARY, SO WE COULD CERTAINLY LOOK INTO WHETHER OR NOT THERE WOULD BE A WAY TO GET THAT APPROVED.
>> THEN, DARCY, I KNOW YOU'VE BEEN HERE THROUGH ALL THE BATTLES.
WHAT HAPPENED IN 2008 WHY WE EXPANDED THIS?
>> HOW DID THAT HAPPEN? THIS PROBABLY
[00:55:09]
SOUNDS OVERLY CRITICAL [OVERLAPPING] KNEE-JERK REACTION, WE OPENED IT UP, HAD ALL THESE THINGS. [OVERLAPPING]>> I WOULD PROPOSE WE JUST LEAVE A STATUS QUO TO YOUR POINT RIGHT NOW.
IS IT A GO ON TO THAT [INAUDIBLE]. [OVERLAPPING]
>> IT SOUNDS LIKE YOU GUYS NOW HAVE A SYSTEM WHERE THE RESIDENCE DISTRICT IS CONFIRMED. FANTASTIC.
>> I CAN'T FAIL. [OVERLAPPING]
>> HOPEFULLY, WE WILL NOT BE IN THAT SITUATION AGAIN. [OVERLAPPING]
>> NO, WE WON'T. [OVERLAPPING]
THIS HAS BEEN AN ISSUE FOR NUMEROUS YEARS, AND WE'VE NOT BEEN ABLE TO ADDRESS IT.
I PERSONALLY THINK WITH THE EMOTION AROUND EDUCATION, THERE'S A MORAL HAZARD OF A KID GETTING ADMITTED FROM WEATHERFORD AND THEY CAN'T POSSIBLY BE INVOLVED IN THE SCHOOL AND THE WEAR AND TEAR IT PUTS ON THE PARENTS AND THE FAMILY.
I AM ALL IN FAVOR OF THIS, AND I LOOKED THROUGH, YOU GUYS DID A GREAT JOB ON THE DETAIL. THANK YOU.
>> NOW, I WANTED TO SAY, I'M GLAD YOU GUYS ARE SO CAREFUL ABOUT SHRINKING WELL TOO, BECAUSE I'VE MET SEVERAL FAMILIES WHO LIVE FAR AWAY WHO PUT THEIR HOUSE ON SALE JUST TO MOVE CLOSER FOR THE SCHOOL. GOOD JOB.
>> THANK YOU. WE WANT PEOPLE TO BE HERE AND WE WANT THEM TO HAVE ACCESS TO EVERYTHING THAT THE SCHOOL HAS TO OFFER.
IT'S REALLY HARD TO DO THAT WHEN YOU'RE COMMUTING 45 MINUTES, HOUR EACH DAY.
SOME OF THESE WERE LIKE AN HOUR AND 15 MINUTE COMMUTE, THAT'S TAXING FOR THE FAMILY.
>> YEAH, THAT'S TOUGH. KELLY, THANK YOU.
CAN I GET A MOTION TO APPROVE WA RESOLUTION 2443?
>> ANY OPPOSED? MOTION CARRIES.
>> I THOUGHT IT WAS DONE. YOU'RE NOT DONE WITH ME YET. [LAUGHTER]
>> I THINK WE'RE GOING TO BREAK FOR EXECUTIVE SESSION.
>> WE'RE GOING TO BREAK FOR EXECUTIVE SESSION TO DISCUSS THOSE AND THEN COME BACK AND WRAP THOSE UP. [OVERLAPPING]
>> THE TIME IS 4:58 AS PROVIDED IN CHAPTER 551 OF THE TEXAS GOVERNMENT CODE,
[H. EXECUTIVE SESSION]
TOWN COUNCIL WILL NOW ADJOURN TO EXECUTIVE SESSION TO CONSULT WITH THE TOWN ATTORNEY REGARDING ANY ITEM POSTED ON THE AGENDA AS FOLLOWS.DO I HAVE TO GO THROUGH ALL THESE? SECTION 551-071, CONSULTATION WITH LEGAL ADVICE FROM ACADEMY ATTORNEY REGARDING WESTLAKE ACADEMY AFFILIATE GROUPS.
SECTION 551-071, CONSULTATION WITH LEGAL ADVICE FROM ACADEMY ATTORNEY REGARDING COMPLIANCE WITH DONOR RESTRICTED GIFTS RELATED TO WESTLAKE ACADEMY FACILITIES.
SECTION 551-073, DELIBERATION REGARDING PROSPECTIVE GIFTS RELATED TO WESTLAKE ACADEMY FACILITIES, SECTION 551-087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS TO DELIBERATE AND OFFER OR FINANCIAL OR OTHER INCENTIVES TO A BUSINESS PROSPECT.
SECTION 551-04-1, DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE EMPLOYMENT, EVALUATION, REASSIGNMENT DUTIES OF A PUBLIC OFFICER OR EMPLOYEE, WESTLAKE DEVELOPMENT CORPORATION, INC, BOARD, EDC TYPE 4B, AND SECTION 551-071, CONSULTATION WITH AND LEGAL ADVICE FROM THE TOWN ATTORNEY REGARDING PENDING LITIGATION, VERTICAL BRIDGE VERSUS TOWN OF WESTLAKE.
I THINK WE'RE ALSO GOING TO DISCUSS WESTLAKE ACADEMY RESOLUTION 24-44.
DISCUSS, CONSIDER, AND ACT REGARDING RESOLUTION 24-44 TO APPROVE THE TERMS OF THE MEMORANDUM OF UNDERSTANDING BETWEEN WESTLAKE ACADEMY AND THE HOUSE OF COMMONS, AND WA RESOLUTION 24-45.
DISCUSS, CONSIDER, AND ACT REGARDING WA RESOLUTION 24-45 TO APPROVE THE TERMS OF THE MEMORANDUM OF UNDERSTANDING BETWEEN WESTLAKE ACADEMY AND THE WESTLAKE ACADEMY BOOSTER CLUB.
WE WILL NOW ADJOURN IN EXECUTIVE SESSION. I GOT THAT.
I'D LIKE TO GO BACK TO AGENDA ITEM G6 AND 7, WA RESOLUTION 24-44.
[G.6. Discuss, consider and act regarding Resolution 24-44 to approve the terms of a Memorandum of Understanding between Westlake Academy and the House of Commons (Dr. Kelly Ritchie, Head of School)]
DISCUSS, CONSIDER, AND ACT REGARDING RESOLUTION 24-44 TO APPROVE THE TERMS OF THE MEMORANDUM OF UNDERSTAND BETWEEN WESTLAKE ACADEMY AND THE HOUSE OF COMMONS.[01:00:03]
>> CAN I GET A SECOND. ALL IN FAVOR?
>> ANY OPPOSED? MOTION PASSES.
DISCUSS, CONSIDER, AND ACT REGARDING WA RESOLUTION 24-45 TO APPROVE THE TERMS OF
[G.7. Discuss, consider and act regarding WA Resolution 24-45 to approve the terms of a Memorandum of Understanding between Westlake Academy and the Westlake Academy Booster Club (Dr. Kelly Ritchie, Head of School)]
THE MEMORANDUM OF UNDERSTANDING BETWEEN WESTLAKE ACADEMY AND THE WESTLAKE ACADEMY BOOSTER CLUB.>> ANY OPPOSED? MOTION CARRIES.
THOSE ARE AS IS, AS WE DISCUSSED.
I THINK WE HAVE TWO MORE MOTIONS.
[I. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS]
>> YEAH, I CAN GO HERE. I MOVE TO APPROVE AND RATIFY THE ENGAGEMENT OF SPECIAL LEGAL COUNSEL TO THE TELECOM LAW FIRM PC TO ASSIST THE TOWN IN THE VERTICAL BRIDGE LITIGATION.
>> ANY OPPOSED? MOTION PASSES.
LAST MOTION OUT OF EXECUTIVE SESSION.
>> I MOVE TO APPROVE RESOLUTION 24-83, AND TO APPOINT PLACE NUMBER 1, TODD GOTTIE, PLACE NUMBER 2, TAMMY REEDS, PLACE NUMBER 3, KIM GRAVES, PLACE NUMBER 4, MICHAEL YAKIRA, PLACE 5, JOHN NESTOR, PLACE 6, JIM LENTZ TO THE WESTLAKE DEVELOPMENT BOARD.
>> PERFECT. CAN I GET A SECOND?
>> ANY OPPOSED? MOTION PASSES.
TAKE ANY ITEM ANYMORE, WAIT FROM EXECUTIVE SESSION.
FUTURE AGENDA ITEMS, ANYTHING YOU WANT TO.
>> GAMES GETTING READY TO GET ON. I DO RECAP IN DIRECTION.
[K. STAFF RECAP OF COUNCIL DIRECTION]
>> ON TARRANT COUNTY APPRAISAL, WE'VE THROWN OUR FOUR VOTES IN THE HAT FOR MIKE ALFRED, AND WE TOOK NO ACTION ON DENTON COUNTY.
THEN ON THE SOLANA HILLS AGREEMENT, WE'VE HAD THREE ADDITIONS.
WE'RE GOING TO DO A STUDY TO MAKE SURE THAT THE CROSSWALK IS IN THE CORRECT LOCATION IF IT'S NEEDED.
WE'RE ALSO GOING TO LOOK AT THE CONNECTIVITY OF OUR SIDEWALKS AND TRAILS TO THE SIDEWALKS THAT THEY'RE GOING TO BE ADDING AND ENSURING THAT WE'RE LOOKING AT THE BRIDGE AND OVERLOOK THE CREEK BEHIND. REALLY IS.
>> THANK YOU VERY MUCH. THE NEXT REGULAR TOWN COUNCIL BOARD OF TRUSTEES MEETING WILL BE HELD ON MONDAY, JANUARY 6 AT 4:00 P.M.
I WANT TO WISH EVERYBODY VERY HAPPY HOLIDAYS, HAPPY NEW YEAR.
AS ALWAYS, THANK YOU FOR ALL YOU DO.
WE ADJOURN THE MEETING AT 7:02.
THANK YOU. [NOISE]
* This transcript was compiled from uncorrected Closed Captioning.