>> HI, KEVIN. ARE YOU ABLE TO HEAR US?
[00:00:04]
[WORK SESSION 3 PM]
>> GOOD AFTERNOON. THE TIME IS 3:01.
I CALL THE WORK SESSION TO ORDER.
QUORUM IS PRESENT. THANK YOU FOR EVERYBODY BEING HERE.
LISTEN, BEFORE WE GET INTO THIS BUDGET DISCUSSION, THERE'S BEEN A LOT OF NOISE GOING ON WITH OUR TOWN AND PARENTS.
I THINK THAT'S GREAT. I LOVE THE INVOLVEMENT, BUT THERE'S A COUPLE OF COMMENTS I WANT TO MAKE BEFORE WE GET INTO IT.
ONE, IF YOU'VE MANAGED AN ORGANIZATION EVER, CHANGE IS HARD.
YOU THINK ABOUT IT OVER THE LAST YEAR, WE HAVE A NEW HEAD OF SCHOOL.
WADE'S BEEN HERE THOSE TWO YEARS, BASS HAS BEEN HERE TWO YEARS, THIS COUNCIL.
I FIGURED OUT THE OTHER NIGHT, I'M THE LONGEST TENURED COUNCIL MEMBER AT THREE YEARS NOW.
CHANGE IS NOT ALWAYS POPULAR, BUT IT'S NEEDED.
THERE'S NOW A SCHOOL IN HOUSTON THAT A MUNICIPALITY MANAGES A SCHOOL, BUT WE HAVE BEEN THE ONLY ONE FOREVER.
I THINK THERE ARE SOME BENEFITS TO THAT, AND THERE'S ALSO SOME CHALLENGES.
THE NUMBER 1 REASON THAT I RAN FOR OFFICE WAS TO SEPARATE THE TOWN FOR THE SCHOOL.
IF YOU GO BACK AND THE DOCUMENTS ARE THERE, WHEN THE SCHOOL WAS FOUNDED, IT WAS SET UP AT A SCHOOL MANAGER OF THE TOWN REPORTS INTO THE BOARD.
SOME TIME OVER PREVIOUS ADMINISTRATION, WAS NOT APPROVED, IT WAS NOT VOTED AND I GOT MOVED UNDER THE TOWN MANAGER THAT HAD NO ACADEMIC EXPERIENCE.
I THINK WHAT WE'VE SEEN OVER THE LAST COUPLE OF WEEKS WITH THIS BUDGET PROCESS IS EXACTLY WHY THAT WAS A FLAWED MODEL.
WE HAVE A HEAD OF SCHOOL NOW THAT IS VERY QUALIFIED, VERY TALENTED, VERY SMART, AND VERY PASSIONATE.
OUR PAST HEAD OF SCHOOLS HAVE REALLY NOT HAD THE POSITION TO PUSH BACK AND QUESTION SOME OF THESE EXPENSES THAT YOU'RE GOING TO HEAR ABOUT TODAY.
WE HAVE A NEW PHILOSOPHY YOU'RE GOING TO HEAR ABOUT HOW WE'RE LOOKING AT INTERCOMPANY EXPENSES.
WADE AND KELLY ARE VERY MUCH ON THE SAME PAGE, BUT THERE'S BEEN SOME CONFLICT IN THE DISCUSSION, WHICH IS THAT'S NOT ALL BAD, AS LONG AS WE GET TO THE RIGHT PLACE AT THE END.
WE HAVE RUMORS GOING AROUND THAT WE FAILED A FINANCIAL AUDIT. THAT IS FALSE.
THE ONLY BAD MARK WE HAVE IS WE HAD A COMPLIANCE ISSUE WITH TEA, WE TURNED IN OUR FINANCIALS LATER.
WE DID NOT FAIL A FINANCIAL AUDIT.
THE OTHER RUMOR GOING AROUND LOUD AND CLEAR IS WE'RE CLOSING THE SCHOOL DOWN.
NOW, I DON'T KNOW HOW WE CAN GET TO THAT.
WE HAVE ONE OF THE BEST SCHOOLS IF NOT THE BEST CHARTER SCHOOL IN THE STATE.
WE ARE SPENDING $1.6 MILLION FOR AN ATHLETIC FIELD, AND WE'RE GOING TO APPROVE ARTS AND SCIENCE EXPANSION TODAY.
WE HAVE OUR GUESTS HERE TO TALK ABOUT THAT.
I JUST WANT TO CLEAR THE AIR ON THE NOISE, AND WE'LL PROBABLY HAVE SOME PEOPLE HERE AT FOUR O'CLOCK THAT WANT TO SPEAK.
I WAS HOPING THEY WERE HERE, BUT WE NEED TO GET THE PULSE DOWN.
IT HAS BEEN A VERY EMOTIONAL WEEK.
WITH THE LOSS OF XANDER, YOU TURN ON TV AND SCHOOLS ARE CLOSING LEFT AND RIGHT.
I'M NOT VERY HAPPY WITH OUR ELECTED OFFICIALS, AND HOW THEY'RE TREATING PUBLIC SCHOOLS, AND THEN CHANGE IN GENERAL.
I NEED EVERYBODY TO STEP BACK AND TAKE A BREATH.
LET'S GET TO THIS BUDGET AND TO REMIND EVERYBODY THIS IS A WORK SESSION FOR THE BUDGET.
WE WON'T TALK ABOUT THE FINAL BUDGET UNTIL JUNE.
MY SERMON IS OVER. LET'S GET INTO THE BUDGET PRESENTATION.
>> AS THE MAYOR SAID, WE ARE HERE TO TALK ABOUT THE WESTLAKE ACADEMY'S FISCAL YEAR '26 DRAFT BUDGET.
VERY IMPORTANT WORD IN WHAT I JUST SAID, BEING THAT IT IS A DRAFT.
DON'T HOLD THESE NUMBERS HARD FAST COMMITTED TO YOUR MEMORY BECAUSE I DO EXPECT THAT THEY WILL CHANGE FOR A HOST OF REASONS, INCLUDING ANYTHING THAT COMES DOWN FROM THE LEGISLATURE IN THE NEXT COUPLE OF WEEKS, ANY DECISIONS MADE TODAY BY THE BOARD AS FAR AS A CHANGE IN PHILOSOPHY FOR SHARED SERVICES MODEL,
[00:05:02]
ANY SLAS THAT WE APPROVE, AND JUST A GENERAL LAST REVIEW BY STAFF.THAT BEING SAID, THE BUDGET FOR FISCAL YEAR '26 RIGHT NOW SITS AT ABOUT 12.3 MILLION, WHICH IS AN INCREASE OF ALMOST $450,000 OVER FISCAL YEAR '25.
IT IS IMPORTANT TO NOTE THAT THAT INCREASE IS ALMOST ENTIRELY DUE TO A CHANGE IN HOW WE ARE BUDGETING FOR VERY SPECIFIC OPERATING COSTS RELATED TO SHARED SERVICES.
THESE DOLLARS WERE PREVIOUSLY IN THE TOWN'S BUDGET ONLY AND JUST SET ASIDE IN A SHARED SERVICES DEPARTMENT.
BUT AFTER CONVERSATIONS WITH OUR HEAD OF SCHOOL AND TOWN MANAGER, WE DECIDED WE NEEDED TO GET A BETTER HANDLE ON WHAT ALL OF THESE EXPENDITURES WERE.
IF THEY WERE TRULY OPERATING EXPENSES THAT ARE DICTATED BY THE ACADEMY, THEY NEEDED TO BE IN THE ACADEMY'S BUDGET.
I'LL TALK A LITTLE BIT MORE ABOUT THE SHARED SERVICES HERE IN JUST A MINUTE.
WHENEVER WE BUILT THIS, WE HAD A COUPLE OF ASSUMPTIONS THAT WE WENT INTO BUILDING ALL OF THESE NUMBERS.
ONE OF THEM BEING THAT ENROLLMENT WERE PROJECTED TO HAVE 900 NEXT YEAR.
THAT'S DUE TO THAT ADDITIONAL CLASS THAT WE'RE BRINGING ON.
IT IS IMPORTANT TO NOTE, HOWEVER, THAT THE BULK OF THOSE REVENUES DO LAG ABOUT A YEAR BEHIND.
WE'RE PLANNING FOR A FLAT BASIC ALLOTMENT AT THIS POINT.
AGAIN, LEGISLATURE IS STILL IN SESSION.
THERE IS CONVERSATION ABOUT THEM INCREASING THAT, SO WE MAY COME BACK WITH AN UPDATED NUMBER ON THAT.
THESE NUMBERS DO INCLUDE CONTRACTUAL STEP INCREASES.
THERE'S NO CHANGE IN HEALTH INSURANCE.
BUT THE BIG CHANGE, AS I SAID, ARE THOSE SERVICES AND SUPPLIES THAT MOVED FROM THE TOWN'S BUDGET INTO THE ACADEMY'S BUDGET.
WHENEVER WE'RE TALKING ABOUT REVENUES FOR FISCAL YEAR '26, WE'RE PROJECTING 12.3 MILLION RIGHT NOW.
ABOUT 30% OF THAT COMES FROM WHAT WE CALL LOCAL SOURCES.
SPECIFICALLY, THE BULK OF THAT HAS TO DO WITH THE TOWN'S CONTRIBUTION.
THAT'S ACTUALLY GOING DOWN FROM A LITTLE OVER 1.7-1.5 FOR FISCAL YEAR '26.
THEN THE OTHER LARGE ITEM UNDERNEATH THAT SET OF REVENUES IS THE BLACKSMITH DONATION.
THE WESTLAKE ACADEMY FOUNDATION AND THEIR ANNUAL GIVING DAY, THEY ARE LOOKING TO RAISE THAT FROM 1.25 MILLION TO 1.75 MILLION FOR FISCAL YEAR '26.
70% OF THE REVENUES FOR NEXT YEAR OR ABOUT 8.7 MILLION ARE THE REVENUES THAT WE PROJECT COMING FROM THE STATE.
THERE'S VERY MINIMAL INCREASES IN ANY OF THESE LINE ITEMS RIGHT NOW, MAINLY DUE TO INFLATIONARY AND AVERAGE DAILY ATTENDANCE UPDATES THAT OCCUR THROUGHOUT THE YEAR, BUT FOR THE MOST PART, IT'S FLAT.
>> CASEY, WE HAVE NOTHING BUDGETED IN HERE FOR ANYTHING THE LEGISLATION MIGHT DO, CORRECT?
>> CASEY, WHAT YOU SAID BEFORE, JUST FOR MY MEMORY'S SAKE, WE LAG BECAUSE OUR FUNDING IS BASED ON LAST YEAR STUDENT?
>> YES, SIR. ALL OF OUR REPORTING FOR FUNDING HAS TO DO WITH THE PRIOR YEARS AUDITED FINANCIALS, AND THEN WE'RE ALSO SIMULTANEOUSLY REPORTING AVERAGE DAILY ATTENDANCE.
DO WE HAVE ANY OTHER QUESTIONS ON REVENUES RIGHT NOW?
>> DO HAVE A QUESTION ABOUT BLACKSMITH.
>> YES, SIR. WE'RE LOOKING FOR A LARGE INCREASE.
>> IF THAT DOESN'T HAPPEN, THEN WHAT DO WE DO?
>> WE HAD A CONVERSATION WITH THE FOUNDATION BOARD IN MAY ABOUT JUST THAT VERY THING, AND THEY SAID THEY WERE GOOD FOR IT.
WE'LL KEEP A CLOSE EYE ON THAT.
WE'LL BE REPORTING THAT AS PART OF OUR QUARTERLY UPDATES TO THE BOARD AND OUR FINANCIALS.
WE WILL MAKE ANY ADJUSTMENTS THAT WE NEED TO IN THE EVENT IF THAT DOES NOT COME TO FRUITION.
>> MICHAEL, I WOULD SAY, THERE'S BEEN A LOT OF DISCUSSION.
MIKE COLBY IS NOW RUNNING THE FOUNDATION.
I'VE TALKED TO SEVERAL OF YOU FEELING THAT WE'VE UNDER INDEXED ON WHAT WE SHOULD BE ABLE TO DO ON THE FOUNDATION.
I ACTUALLY FEEL VERY GOOD ABOUT THIS COMING YEAR, AND I ALSO FEEL VERY GOOD ABOUT THE FUTURE YEARS THAT WE'RE GOING TO CONTINUE TO DO BETTER AND BETTER WITH THE FOUNDATION.
>> ON THE OTHER LOCAL REVENUES NUMBERS HERE, WHERE'S THAT COMING FROM?
>> THAT'S A FAIRLY SIGNIFICANT INCREASE.
THAT'S A 33% INCREASE THAT WE'RE EXPECTING.
>> THAT COMES FROM A VARIETY OF SMALLER SOURCES, TRANSPORTATION FUNDS, ATHLETIC FEES, TECH USE FEES.
THE BULK OF THAT FOR NEXT YEAR, THOUGH, HAS TO DO WITH A CHANGE IN HOW WE ACCOUNT FOR AP AND IB EXAMS.
[00:10:02]
PREVIOUSLY, WE'VE TRIED TO WORK THAT AS A PASS THROUGH, BUT FOR BETTER ACCOUNTING CLARITY ON COLLECTIONS, WHAT WE'VE DECIDED TO DO IS ADD THAT IN ON THE REVENUE SIDE AND ON THE EXPENDITURE SIDE.>> IT'LL BE A COMMENSURATE INCREASE IN EXPENSE FOR THOSE EXAMS?
>> EXACTLY. I WILL SWITCH OVER TO EXPENDITURES, WHICH IS THE FUN THING THAT EVERYBODY WANTS TO TALK ABOUT ANYWAY.
FOR FISCAL YEAR '26, WE'RE LOOKING AT 12.3 MILLION IN EXPENDITURES.
AGAIN, THESE MAY CHANGE BASED ON ANYTHING THAT COMES OUT OF THE STATE BASED ON ANY SLAS THAT ARE COMING THROUGH, OUR CONVERSATION TODAY AND FINAL REVIEW.
PERSONNEL MAKES UP 76% OF THE BUDGET RIGHT NOW AT ABOUT 9.3 MILLION.
THAT IS DOWN FROM THE PRIOR YEAR OVER 200,000.
THAT HAS TO DO WITH US ELIMINATING A FEW VACANT POSITIONS THAT WE HAD THAT WERE NEVER FILLED AND RELEASING THOSE FUNDS AND SOME OTHER REORGANIZATIONS THAT DR. RITCHIE AND STAFF HAVE BEEN DOING OVER ON CAMPUS.
THE CONTRACTED SERVICES, SUPPLIES AND MATERIALS AND OTHER OPERATING COSTS ARE UP ONLY BECAUSE OF THOSE ADDITIONAL FUNDS RELATED TO THE SHARED SERVICES THAT WE ADDED IN.
THEN THE LAST INCREASE HERE IS FOR THE DEBT SERVICE PORTION.
THE WAY THAT WE ARE ACCOUNTING FOR OUR IPAD LEASES IS IN THIS FUNCTION.
WE WILL HAVE OUR CLOSE OUT COSTS FOR THE END OF THE CURRENT LEASE EMBEDDED IN THIS.
WE SEE AN EVERY THIRD YEAR SPIKE AND THAT COMES DUE IN FISCAL YEAR '26.
I'LL GO BACK DOWN TO JUST THE ANNUAL LEASE PAYMENT FOR FISCAL YEAR '27.
THEN THE OTHER WAY THAT WE CAN LOOK AT THAT SAME 12.3 EXPENDITURE NUMBER IS BY FUNCTION.
THIS IS HOW WE REPORT THINGS TO TEA.
THE BULK OF OUR OPERATIONS OVER ON CAMPUS, OBVIOUSLY ARE INSTRUCTIONAL THAT HAS TO DO WITH THE MAJORITY OF OUR TEACHING ACTIVITIES.
THEN THOSE SHARED SERVICES, WHERE YOU'LL SEE THOSE INCREASES FOR THE MOST PART, WITHIN THESE DIFFERENT FUNCTIONS ARE GOING TO BE IN THE ADMINISTRATION AND THE DATA PROCESSING SIDE OF THINGS.
THAT HAS TO DO WITH A LOT OF THOSE SHARED SERVICES BY NATURE BEING RELATED TO IT AND ADMIN TYPE FUNCTIONS LIKE FINANCE AND HR.
DO YOU ALL HAVE ANY OTHER QUESTIONS ON EXPENDITURES RIGHT NOW? YES, SIR.
>> JUST WITHIN YOUR LAST COMMENT AROUND THE SHARED SERVICES, IS THAT ALL PRIMARILY FALLING IN ADMINISTRATIVE? IS THAT THE SALARY? IS THAT THE TOWN HALL RENT? WHERE IS THAT ENDING UP?
>> RIGHT NOW THIS HAS THE TOWN HALL RENT.
THERE ARE NO SHARED SERVICES SALARIES WITHIN THE ACADEMY'S BUDGET?
>> THERE ARE NO SHARED SERVICES? I'M SORRY.
I MUST HAVE BLANKED OUT THERE. SAY THAT AGAIN.
>> I'LL FLIP OVER TO THIS NEXT SLIDE.
WE'LL TALK SOME MORE ABOUT SHARED SERVICES BECAUSE AS THE MAYOR SAID, WE ARE A UNICORN, SO WE HAVE A UNIQUE STRUCTURE HERE.
EVERYBODY IS AWARE WHENEVER WE ARE TALKING ABOUT A SHARED SERVICES MODEL, THERE ARE A FEW FUNCTIONS THAT ARE SHARED BETWEEN THE TOWN AND THE ACADEMY.
THOSE INCLUDE FINANCE, HR, IT, COMMUNICATIONS.
IN FISCAL YEAR '23 FOR A LITTLE BIT OF HISTORY, THE TOWN WAS ASKED, WHAT IS THE COST TO OPERATE THE ACADEMY? BECAUSE IT WAS KNOWN THAT THERE WERE SOME ITEMS THAT WERE BEING PAID FOR OUT OF THE TOWN'S BUDGET.
PRIOR TO FISCAL YEAR '23, THEY DID NOT HAVE A MECHANISM FOR IDENTIFYING AND RECORDING THOSE.
A SEPARATE DEPARTMENT WITHIN THE TOWN'S BUDGET WAS CREATED IN ORDER TO CAPTURE THOSE ITEMS. WHAT WE HAVE DONE EVERY YEAR SINCE IS GO BACK THROUGH REFINE WHAT'S IN THEM, HAVE THOSE CONVERSATIONS, MAKE SURE THAT WE'RE ALLOCATING, EXCLUDING OR ADDING APPROPRIATELY EACH YEAR.
AS THE MAYOR SAID, THIS IS THE FIRST YEAR OF DOING THIS PROCESS THAT WE'VE HAD AN INVOLVED HEAD OF SCHOOL.
THERE WAS A LOT OF CONVERSATIONS AROUND THIS PARTICULAR PIECE, AND THAT RESULTED IN JUST ON THE SURFACE, US BEING ABLE TO REMOVE ABOUT $900,000 OF THINGS THAT HAD BEEN HISTORICALLY BUDGETED MOSTLY ON THE TOWN SIDE, BECAUSE THE TOWN DIDN'T KNOW WHAT THE ACADEMY NEEDED IN REALITY.
AGAIN, HAVING SOMEBODY HERE THAT CAN HELP US INFORM THOSE DECISIONS IS THE REASON WE HAD THAT CUT.
>> WE GET READY TO TALK ABOUT SHARED SERVICES AND OUR FLAW.
CASEY, CAN YOU GO BACK TO THAT ONE SLIDE REAL QUICK BEFORE THAT ONE, BUDGET? JUST SIMPLE QUESTIONS. GUIDANCE AND COUNSELING, WE INCREASED OUR EXPENDITURE THERE.
IS THAT INCREASED CAPABILITY THAT'S COME IN?
[00:15:01]
BUT I WILL VERIFY THAT FOR YOU.>> I THINK WE SHOULD CLARIFY THAT IS NOT AN INCREASE IN A COUNSELING POSITION.
>> IS THAT WHAT YOU'RE ASKING?
IT COULD BE MORE HOURS, IT COULD BE CAPABILITY.
>> NO. I'M NOT SURE WHERE THAT INCREASE CAME FROM.
>> BUT IT LOOKS LIKE THERE'S BEEN SOME PRETTY GOOD STEWARDSHIP ON BASIC EXPENSE REDUCTION IN A LOT OF THE AREAS WHERE THERE'S, YES, EXPENSES.
THAT'S SOMETHING THAT MAKES ME PRETTY EXCITED TO SEE.
I LIKE THE FACT THAT WE'RE SPENDING MORE ON THE GUIDANCE AND COUNSELING.
HOPEFULLY, THE CAPABILITY INCREASES WITH THAT, UNLESS IT'S A REALIGNMENT.
>> CASEY, CAN I JUST GO BACK? IF I MISSED THIS, I APOLOGIZE.
DID YOU DISCUSS THE INCREASES IN THINGS LIKE ATHLETICS, GENERAL ADMINISTRATION, THINGS THAT ARE BIG PERCENTAGE INCREASES?
>> A LOT OF THIS HAS TO DO WITH GENERAL UPDATES.
AS I SAID, THE ADMINISTRATIVE AND THE DATA PROCESSING IN PARTICULAR, HAVE THE BULK OF THE SHARED SERVICES INCREASE, THAT 450,000 SPREAD OUT, BUT IT IS SPREAD OUT EVERYWHERE ELSE.
THEN AS WE WERE DOING ANY STAFF ALIGNMENT, YOU MIGHT ALSO SEE THAT SHAKEOUT BECAUSE THE WAY THAT THE FUNCTIONAL PRESENTATION DOES, IT DOESN'T SPECIFICALLY CALL OUT PERSONNEL. IT'S ALL TOGETHER.
TO ANSWER COUNCIL MEMBER DUANE'S EARLIER QUESTION ON THE PERSONNEL PIECE FOR THE SHARED SERVICES, WHAT IS BUDGETED IN THE TOWN SIDE RIGHT NOW IS THE CAPITAL SPENDING, THE DEBT EXPENDITURES, AND ALL OF THE SALARY FOR THOSE SHARED SERVICES PERSONNEL.
AGAIN, WHAT WE'VE DONE WITHIN THE TOWN'S BUDGET IS CREATE THAT CARVE OUT THAT SHARED SERVICES DEPARTMENT SO THAT WE CAN CAPTURE AND REALLY BE PUTTING AN EYE TO WHAT THOSE COSTS ARE AND HOW THEY'RE SUPPORTING THE ACADEMY.
FOR FISCAL YEAR '26, WE'RE MOVING A LOT OF THOSE OPERATIONAL COSTS, THE SUPPLIES, AND THE MATERIALS SPECIFICALLY OVER TO THE ACADEMY, BUT WE ARE LEAVING THE DEBT, THE CAPITAL, AND THE PERSONNEL WITHIN THE TOWN'S BUDGET.
WHENEVER WE COME BACK AND WE ARE TALKING ABOUT THE TOWN'S BUDGET, WHAT YOU WOULD EXPECT TO SEE IN A SIMILAR WAY THAT WE JUST PRESENTED THE FUNCTIONS, WE HAVE INSTRUCTIONAL FUNCTIONS, WE HAVE ADMINISTRATIVE FUNCTIONS.
ON THE TOWN SIDE, WE WOULD HAVE DEPARTMENTS.
WE WOULD HAVE A FIRE DEPARTMENT, A TOWN MANAGER DEPARTMENT, AND A SHARED SERVICES DEPARTMENT, WHERE THOSE COSTS WOULD BE CAPTURED.
>> LET ME JUST FROM A PHILOSOPHY STANDPOINT.
MOST OF US HAVE ALL BEEN IN THE CORPORATE WORLD WHERE WE EITHER ALLOCATED OR GOT ALLOCATED EXPENSES.
THEY DO STUDIES TO SAY HOW MUCH TIME AND WE ALL COMPLAINED ABOUT THEM.
HOW MUCH TIME THEY SPENT OR WHATEVER.
HERE WAS MY PROPOSAL. WE ARE UNIQUE.
I'M GOING TO SAY THIS AND THIS IS GOING TO TURN INTO A RUMOR I KNOW IT.
EVERYBODY, LISTEN TO WHAT I'M SAYING.
I'VE ASKED THE TOWN AND THE SCHOOL IF THE SCHOOL WAS A STANDALONE ENTITY, WHAT WOULD YOU NEED? IT'S THAT SIMPLE. MR. CARROLL.
IF THE SCHOOL WAS NO LONGER PART OF THE TOWN, WHO WOULD YOU GET RID OF? LIKE FOUR PEOPLE? THAT'S THE [INAUDIBLE] WE'RE NOT GOING TO GO SPEND $10,000 ON A STUDY.
WE UNDERSTAND IT. I NEED THE COUNCIL TO AGREE WITH THAT.
THE ACADEMY SHOULDN'T BE PICKING UP THE SPACE OF FINANCE PEOPLE AND HR PEOPLE BECAUSE KELLY SHOULD HAVE THE ABILITY TO MOVE THOSE PEOPLE TO REDUCE 100,000 OR WHATEVER IT IS.
WELL, I THINK I'VE DONE A LOUSY JOB AND I'LL GIVE MYSELF A CREDIT 12 MONTHS ON THE JOB.
THIS SCHOOL WAS PUT IN TO THE TOWN OF WESTLAKE AS AN ECONOMIC DEVELOPMENT DRIVER.
THAT'S EXACTLY WHAT IT IS, AND WE NEED TO START VIEWING IT AS SUCH.
AS LONG AS COUNCIL IS ON BOARD, I DON'T GET TO VOTE, BUT I FEEL VERY COMFORTABLE WITH HOW WE'RE LOOKING AT THOSE EXPENSES AND HOW WE'RE GOING TO MANAGE THE ACADEMY GOING FORWARD.
BE QUITE HONEST, THAT'S PROBABLY NOT 100% FAIR BECAUSE MUNICIPALITY GO SALARIES ARE HIGHER THAN SCHOOL SALARIES.
BUT WE'LL TACKLE THAT IN A TIME.
LET'S GET THROUGH THIS BUDGET CYCLE, BUT WE HAVE TO HAVE A FAIR REPRESENTATION OF WHAT IT COSTS TO MANAGE A SCHOOL.
THE SCHOOL HAS A BURDEN TO REPORT THEIR EXPENSES TO THE TEA ACCURATELY AND WITH INTEGRITY.
I FEEL LIKE WE'RE VERY WELL ON THAT PATH, AND KELLY, YOU GOT TO JUMP IN HERE AND MAKE SURE I'M SAYING THIS RIGHT
[00:20:04]
AND WEIGHED ALL THE DISCUSSIONS WE'VE HAD TO GET TO THIS POINT.>> YEAH I THINK THAT WE'VE HAD SOME REALLY GOOD DISCUSSIONS.
ONE OF THE THINGS I FEEL REALLY STRONGLY ABOUT IS WHAT WE SAY TO THE STAKEHOLDERS ABOUT WHAT IT COSTS TO RUN THE SCHOOL, SHOULD MATCH EXACTLY WHAT WE'RE TELLING THE STATE THAT IT COSTS TO RUN THE SCHOOL.
I KNOW EVERYBODY IS ON BOARD WITH THAT BECAUSE THAT'S JUST A TRANSPARENCY PIECE THAT IS NECESSARY.
>> I COMPLETELY AGREE WITH YOU, MAYOR ABOUT SHARED SERVICES.
IT USUALLY IS THE MOST ARGUED THING BECAUSE [OVERLAPPING].
>> I'M TRYING TO EXPLAIN THAT TO THE. THIS IS NORMAL.
MAIN QUESTION IS, DOES SHE FEEL THAT SHE HAS CONTROL OF HER BODY MEANING THAT IF WE'RE HOLDING HER ACCOUNTABLE FOR A CERTAIN BUDGET THAT SHE CAN MAKE THAT BUDGET HAPPEN, AND THAT IT'S NOT BECAUSE OF OTHER THINGS THAT MIGHT BE ALLOCATED TO HER THAT SHE MAY OR MAY NOT NEED.
LET ME REPHRASE THAT. THERE ARE ALWAYS THINGS THAT'S CHEAPER TO DO CENTRALLY THAN IT IS TO DO DEPARTMENTALLY.
THAT'S WHAT I WOULD LIKE TO HEAR HER SAY, YES, THAT IS WHAT WE ARE SERVICES WE'RE PROVIDING TO YOU OR THE SERVICES YOU NEED TO RUN THE SCHOOL, BECAUSE WE HAVE TO HOLD YOU ACCOUNTABLE FOR THE.
>> THANK YOU FOR THAT QUESTION.
[OVERLAPPING] DO YOU WANT ME TO ANSWER? THANK YOU FOR THAT QUESTION AND WE HAVE DONE A DEEP DIVE INTO A LOT OF THINGS.
I THINK THERE ARE A LOT OF THINGS AS CASEY'S ATTESTED TO AND WADE WOULD ATTEST TO THAT HAVE COME OUT OF THIS PROCESS THAT PROBABLY NONE OF US ARE COMPLETELY SCARRED, BUT WE'RE ALL HERE TOGETHER FOR THE BEST PURPOSE OF BOTH PARTS OF THIS.
THERE'S MORE WORK TO BE DONE THERE ABOUT WHAT IS REALLY NEEDED TO RUN THE SCHOOL EFFICIENTLY.
THOSE ARE ONGOING DISCUSSIONS.
>> [INAUDIBLE] THAN IT WAS LAST YEAR.
>> THAT'S RIGHT. WE'RE FURTHER THAN WE WERE IN SEPTEMBER.
WE'RE FURTHER THAN WE WERE LAST WEEK.
IT'LL CONTINUE TO BE A PROCESS.
>> THAT'S FAIR ANSWER. THAT'S A GOOD ANSWER.
AGAIN, AND I SAID THIS EARLIER.
TRYING TO BE VERY POLITICALLY CORRECT.
THE LACK OF FINANCIAL DISCIPLINE AND OVERSIGHT AND MANAGEMENT OF THE TOWN AND SCHOOL, I DON'T KNOW HOW MANY YEARS.
WE'VE BEEN DIGGING OUT OF THAT FOR TWO PLUS YEARS, AND I'LL JUST LEAVE IT AT THAT.
GO BACK TO MY OPENING REMARKS.
THERE'S A LOT OF EMOTION RUNNING AROUND.
BUT LIKE WITH MOST THINGS LIKE THIS, WE ARE GETTING IN A GOOD SPOT.
BELLY'S GOT TO BE ABLE TO RUN HER SCHOOL AND MAKE THE DECISIONS AND CHANGES AND NOT HAVE TO ASK POUND FOR THAT.
WADE'S GOT TO BE ABLE TO RUN THE TOWN AND DEVELOPMENT AND ALL OF OUR IMPROVEMENTS WE NEED AND NOT HAVE TO ASK THE SCHOOL FOR THAT. WE ARE TRYING.
MY WHOLE MISSION, LONG AS I'M IN THIS JOB WITH YOU GUYS IS TO MAKE THE TOWN AND SCHOOL AS INDEPENDENT AS POSSIBLE, BUT REALLY USE THE SYNERGIES THAT ARE IN PLACE THAT SAVE US MONEY.
THIS IS ORGANIZATION, BUSINESS 101.
I THINK WE'RE GETTING THERE, BUT IT HAS BEEN VERY PAINFUL.
BUT I APPRECIATE ALL OF ALL GOING THROUGH THIS.
>> WITH ALL THAT. I KNOW IT'S GONE THROUGH NUMBER OF ITERATIONS OVER THE LAST FOUR OR FIVE DAYS.
ARE THERE ANY SALARIES THAT ARE PARTIALLY OR WHOLLY BEING ALLOCATED TO THE ACADEMY?
>> YES, ALLOCATED, BUT THEY ARE CONTAINED WITHIN THE TOWN'S BUDGET AND NOT AS PRESENTED PART OF THE ACADEMY BUDGET.
>> WHAT DOES THAT MEAN? DOES THAT MEAN THAT SOME OF THE REVENUE THAT THE TOWN WOULD OTHERWISE BE PROVIDING TO THE ACADEMY ON SLIDE 2 IS NOW BEING REDUCED BY THE AMOUNT OF THAT? IS IT MORE OF AN ACCOUNTING STRUCTURE THAT THE AMOUNT IS BEING WITHHELD OR NOT?
>> IT'S MORE OF A DESIGNATION WITHIN THE TOWN'S BUDGET TO IDENTIFY THE COSTS OF THOSE PEOPLE THAT ARE PROVIDING A SERVICE TO THE ACADEMY.
>> LET'S BE VERY SPECIFIC OF THAT.
THERE ARE BASICALLY FOUR JOBS THAT IT'S AT THE TOWN THAT'S HELPING THE SCHOOL.
IT'S FINANCE, HR, COMMUNICATIONS, AND TECHNOLOGY, AND WE'RE USING THOSE PEOPLE
[00:25:01]
IN THOSE JOBS AND THEIR SALARIES AND ALLOCATING THE SCHOOL.NOW, THE REAL ARGUMENT, I DON'T WANT TO GO DOWN THIS PATH, BUT THE REAL ARGUMENT, IF KELLY WAS A STANDALONE SCHOOL, THOSE SALARIES MIGHT NOT BE AS HIGH AS THOSE ARE.
IT'S A 200 LEVEL CLASS? WE'RE STILL WORKING THROUGH A 100 LEVEL CLASS.
BUT I THINK THOSE ARE SOMETHING WE NEED TO ADDRESS.
I WANT TO MAKE SURE THE SCHOOL AND THE TOWN HAS A FAIR REPRESENTATION OF WHAT THEY'RE SPENDING.
>> MAYOR, I WOULD ADD TO TO FINISH ANSWERING TJ'S QUESTION.
THE 1.5 MILLION IS NOT BEING REDUCED BY THOSE SALARIES.
THOSE SALARIES ARE PAYING IN ADDITION TO THE 1.5 MILLION.
>> IN EFFECT, THE ACADEMY IS GETTING A CREDIT FOR THOSE SALARIES? I GUESS WHAT I'M THINKING ABOUT IS.
SHARED SERVICES WORKS BECAUSE THE SCHOOL DOESN'T NEED TO PAY A FULL TIME PERSON AND THE TOWN DOESN'T NEED TO PAY A FULL TIME PERSON.
IF WE NEEDED TWO CASES, IT WOULD BE A LOT MORE EXPENSIVE.
THE QUESTION IS, HOW IS IT ACTUALLY BEING ALLOCATED ON THE SCHOOL BUDGET? I THINK THE CONSTERNATION IS AROUND THE FACT THAT THE SCHOOL BUDGET SEEMS TO BE MUCH HIGHER THAN IN PRIOR YEARS.
THE JUSTIFICATION FOR THAT IS THAT WE HAVE A NEW SHARED SERVICES MODEL AND SO WE'RE FIGURING THIS OUT.
HOW MUCH OF THE ADDITIONAL SCHOOL BUDGET THIS YEAR IS NOW A RESULT OF SALARIES THAT WEREN'T ON THE BUDGET LAST YEAR.
>> I GUESS NONE DUE TO SALARIES.
ZERO SALARIES THAT ARE BEING PAID FOR BY THE ACADEMY'S BUDGET.
THAT IS ONLY THROUGH AN ALLOCATION ON PAPER.
THAT WE CAN REPORT THAT TO THE STATE OF HOW MANY OF THOSE POSITIONS ARE ACTUALLY WITHIN THE ADMINISTRATIVE SERVICES OF THE ACADEMY.
>> THE LATEST VERSION THAT WE'RE BEING PRESENTED, THE SHARED SERVICES ARE ALL FALLING UNDER ADMINISTRATIVE DATA PROCESSING THOSE FUNCTIONS, NOT THE EMPLOYMENT, LIKE ACTUAL SERVICE FUNCTIONS, NOT EMPLOYMENT.
>> THAT'S CORRECT. IF I'M UNDERSTANDING YOUR QUESTION, [INAUDIBLE].
THERE ARE ABOUT 450,000 UNTIL WE FINISH THIS DISCUSSION THAT ARE IN THAT WERE OPERATIONAL EXPENSES, NOT SALARIES THAT WERE MOVED OVER TO THE SCHOOL'S BUDGET.
THAT IS IMPORTANT BECAUSE LIKE KELLY SAID, WE HAVE A OBLIGATION TO REPORT WHAT THE ADMINISTRATIVE COSTS TO RUN THE SCHOOL.
THAT'S HOW THE STATE LOOKS AT THE SCHOOL AND SAYS, YOU'RE RUNNING THIS, YOU'RE USING MONEY TOWARDS INSTRUCTION AND NOT ADMINISTRATIVELY.
TO MAKE SURE THAT OUR FUNCTION 41 AND WHICH IS THE ADMINISTRATIVE COST IS NOT BLOATED BECAUSE OTHER SCHOOLS CANNOT USE OR CANNOT SPEND 1.1 MILLION DOLLAR ON ADMINISTRATIVE COSTS VERSUS INSTRUCTIONAL COSTS.
I THINK IT'S IMPORTANT TO UNDERSTAND WHAT FUNCTION 41 IS AND WHY IT MATTERS TO THE STATE.
THAT'S TO KEEP SCHOOLS IN CHECK INSTEAD OF JUST PAYING MORE AND MORE PEOPLE TO DO MORE AND MORE THINGS.
THAT'S WHY THE ALLOCATION, IT'S NOT NECESSARILY A FINANCIAL BURDEN, BUT IT IS A REPORTING ISSUE TO MAKE SURE THAT WE'RE REPORTING TO THE STATE THAT WE'RE NOT LOADED ADMINISTRATOR.
>> WE'RE NOT LOADING UP OR ADMIN COST AND TAKING AWAY FROM INSTRUCTURAL COSTS.
I DON'T KNOW THIS AS A FACT, BUT I'M ASSUMING A LOT OF THE STUFF THAT WHEN WE MET WITH THE 30 PLUS LEGISLATORS WE DID AND THEY WANT TO GIVE MONEY DIRECT TO TEACHERS, THEY'VE HAD ISSUES WITH SCHOOLS GETTING MONEY AND BLOWING IT ON OTHER THINGS THAN HELPING THE CHILDREN.
I [OVERLAPPING] REALLY UNDERSTAND.
THEY NEED TO PUNISH THE BAD PLAYERS.
PUNISH EVERYBODY, BUT I THINK THAT'S CLEARLY SOME OF THE THINGS THEY'RE TRYING TO DO.
BUT WE HAVE VERY STRICT REPORTING REQUIREMENTS THROUGH THE TA.
>> SPECIFICALLY, ONE OF THOSE REPORTING REQUIREMENTS HAS TO DO WITH REPORTING ON FUNCTION 41.
IT HAS TO DO WITH REPORTING ON A WHOLE HOST OF CRITERIA THROUGH OUR CHARTER FIRST RATING, WHICH THEY ARE CHANGING FOR FISCAL YEAR 25 EVER SO SLIGHTLY.
THAT WAS ONE OF THOSE EXERCISES THAT THROUGH THIS PROCESS, WE WENT THROUGH AND SAID, IF WE WERE TO MOVE 100%, WHAT DOES THAT DO TO THE POINTS THAT WE MAY BE DEED?
>> THERE'S A SCORE CARD THAT WE GET FOR OUR CHARTER SCHOOL AND IT WOULD JUST BLOW THAT UP.
DO WE KNOW WHAT THE POINTS LOOK LIKE NOW WITH WHAT THE BUDGET THAT WE PRELIMINARY SETTLED ON.
>> THE DRAFT BUDGET, AS PRESENTED RIGHT NOW, DOES NOT HAVE THOSE SALARY EXPENSES IN THERE.
TO PRESERVE AS MANY OF THOSE POINTS AS POSSIBLE, IF WE ARE TO MOVE THOSE DOLLARS OR AT LEAST FOR REPORTING PURPOSES, THAT WOULD DRAG IT DOWN PRETTY SIGNIFICANTLY.
WELL, I WANT TO SAY QUICKLY, THIS WOULD BE AN INTEGRITY ISSUE BECAUSE WE ARE GOING TO HAVE TO REPORT IT, WHETHER WE ARE PAYING THE SALARIES OR NOT.
WE HAVE TO REPORT WHAT ADMINISTRATIVELY WE ARE SPENDING.
WHETHER THE TOWN IS PAYING FOR IT OR THE SCHOOL IS PAYING FOR IT, WE HAVE TO BE HONEST AND HOW WE'RE REPORTING THAT.
WE HAVE NOT. I DON'T BELIEVE WE'VE EVER REPORTED THE TOWN SALARIES,
[00:30:04]
BUT THAT IS SOMETHING THAT I THINK THE BOARD NEEDS TO CONSIDER BECAUSE WE HAVE TO BE HONEST ABOUT HOW WE ARE REPORTING TO THE STATE.IF THOSE ARE OUR FINANCE, HR, TECHNOLOGY COMMUNICATIONS DEPARTMENT, AND WE'RE SAYING, OH, WE DON'T ACTUALLY HAVE THOSE.
THAT'S JANET, YOU CAN [OVERLAPPING].
>> WE'VE MOVED THOSE FOUR OR FIVE PEOPLE WILL BE IN YOUR NUMBERS PROPER?
>> YOU'LL ARE JUMPING AHEAD AT ME.
>> THE LAST PART ON HERE IS TALKING ABOUT HOW WE HAVE BEEN CURRENTLY ALLOCATING, WHICH, AS I SAID, HAD TO DO WITH THAT SHARED SERVICES DEPARTMENT WHOLLY WITHIN THE TOWN.
IT WAS REALLY AN ALLOCATION ON PAPER.
PART OF THAT PROCESS WAS, WE WENT THROUGH ALL OF THOSE THINGS FROM PERSONNEL TO DEBT, OUR CIP DRAFT THAT WE'RE LOOKING AT AND SAID, WHAT GOES WHERE AND WHO'S IN CHARGE OF WHAT? THROUGH THAT, WHAT WE DID WAS WE ADDED THE $450,000 OF BASICALLY SUPPLIES AND SERVICES THAT WE THOUGHT, IF THE SCHOOL IS IN CHARGE AND WE'RE ALLOCATING OUT BASED ON USAGE, THIS IS HOW IT GOES.
WE ALSO DID THAT FOR THE PERSONNEL BECAUSE THAT'S THE WAY THAT WE HAD BEEN DOING IT.
IF WE HAD AN EMPLOYEE THAT WAS SPENDING 50% OF THEIR TIME SUPPORTING THE TOWN AND 50% OF THEIR TIME SUPPORTING THE SCHOOL, THAT'S HOW WE WOULD ALLOCATE THEM.
BUT OVER THE LAST COUPLE OF DAYS, WHAT WE'VE BEEN TALKING ABOUT IS CHANGING THAT PHILOSOPHY MORE TOWARDS THAT, IF WE WERE TRULY SEPARATE, WHO WOULD STAY WHERE? WHAT FUNCTIONS ARE STILL NEEDED AND WHY? WHAT THAT WOULD DO FROM THE DRAFT NUMBERS THAT WE'RE DISCUSSING TODAY, JUST OFF THE TOP WOULD REDUCE EXPENDITURES OVER $100,000, IF NOTHING ELSE FOR JUST THE RENT OFF THE TOP OF IT.
THEN WE'D BE TALKING ALSO ABOUT REPORTING INSTEAD OF 1.1 IN ALLOCATED PERSONNEL COSTS.
WE'D BE LOOKING AT DROPPING THAT DOWN SIGNIFICANTLY TO ABOUT 750.
BOTH OF THOSE ACTIVITIES A DRAFT OR? YES. THIS IS A WORKING DOCUMENT.
THIS IS A WORK DISCUSSION THAT WE ARE OPEN AND READY FOR FEEDBACK SO THAT WE CAN MAKE THESE CHANGES AND COME BACK WITH A PROPOSED BUDGET IN A WEEK OR TWO.
>> WHAT I'M HEARING IS WE'RE GOOD WITH THAT CHANGE TO REDUCE THE ALLOCATION OF PERSONNEL TO REALLY GO BACK THROUGH THOSE INDIVIDUAL LINE ITEMS FOR THE SUPPLIES AND THE OPERATIONS AND SAY, IF THE TOWN EXISTED BY ITSELF, IT WOULD STILL BE PICKING THIS UP.
IF THE SCHOOL EXISTED BY ITSELF, IT WOULD STILL BE PICKING THIS UP.
>> [INAUDIBLE] BASED BUDGETING THE WAY YOU DO IT IN A REAL BUSINESS.
THAT'S THE SMARTEST WAY TO DO IT.
>> I THINK ABSOLUTELY, THAT'S WHERE WE ARE.
>> AWESOME. THEN YOU ALL CAN EXPECT TO SEE THOSE CHANGES REFLECTED IN THE PROPOSED BUDGET WHENEVER WE HAVE THAT PUBLISHED.
>> THE ONLY THING I WOULD ADD IS THAT IN TERMS OF THE COSTS FOR SALARIES, I WANT TO MAKE SURE THAT KELLY AND MICHELLE ARE COMFORTABLE WITH THAT AND THAT THEY FEEL LIKE ALL THE.
REPORTING THAT SHOULD BE ADDED IN. I AGREE.
IT'S LIKE IF YOU HAVE PEOPLE WHO ARE ONLY DOING THINGS FOR THE SCHOOL, THOSE SHOULD BE ON THE BUDGET, BUT IF YOU HAVE SOMEBODY, I DON'T THINK THAT SOME OF THE SHARED SERVICES WOULD NOT BE WITH THE SCHOOL IF THE TOWN WASN'T PART OF IT.
I DON'T THINK A PORTION OF THE TOWN MANAGER SALARY OR SOMEBODY ELSE'S I DON'T THINK THOSE SHOULD BE INCLUDED IN THE SCHOOL'S BUDGET. TURNS OUT.
>> YEAH. THANK YOU, TAMMY FOR THAT.
I THINK AS WE CONTINUE THESE CONVERSATIONS, THAT IS THE NEXT LAYER THAT IS JUST THE DISCREPANCY BETWEEN TYPICAL SALARIES HERE AT THE TOWN AND THEN OUR SALARIES AT THE SCHOOL, WHICH DO LOOK VERY DIFFERENT.
WE'VE TALKED SOME ABOUT THAT AND I THINK THAT'S A PIECE OF THAT ONGOING CONVERSATION.
THE FOUR OR FIVE POSITIONS THAT WE'RE TALKING ABOUT, IF YOU WERE HIRING IN A SCHOOL FOR THAT, THAT WOULD BE 400 $500,000 WORTH OF EXPENSES, THERE STILL IS A LITTLE BIT OF DISCREPANCY.
>> ESSY, CAN YOU TALK ABOUT WHAT YOU MEAN BY WHAT IMPACT DISCUSSION ON SLAS AND FUND BALANCE? IF WE CHOSE NOT TO COUNT THE TOWN RENT AND ELECTRICITY AND ACADEMY EXPENSES.
>> RIGHT NOW, AS WE'RE LOOKING AT THE DRAFT BUDGET, WHAT THE DELTA BETWEEN THE REVENUES AND THE EXPENDITURES THAT WE ARE CONSIDERING RIGHT NOW, THERE'S ALMOST $70,000 OF CONTRIBUTION TO FUND BALANCE OR A SURPLUS.
[00:35:03]
BY REDUCING EXPENDITURES FURTHER, THAT OPENS THAT UP TO EVEN MORE.LIKE I SAID, WE'RE LOOKING AT AT LEAST $120,000 JUST ON RENT AND A COUPLE OF OTHER VERY EASY TO IDENTIFY ITEMS THAT WERE INCLUDED.
THEN THE CONVERSATION BECOMES WHAT ARE WE THINKING ABOUT AS A GOVERNING BODY AS FAR AS A SERVICE LEVEL ADJUSTMENT OR CONTRIBUTION TO FUND BALANCE FOR THE FISCAL YEAR 26 BUDGET, KNOWING THAT AGAIN, LEGISLATURE COMES OUT AND CHANGES ANYTHING, WE'LL MAKE THOSE ADJUSTMENTS AT THAT TIME.
>> BUT THAT DOESN'T MEAN THAT THE 125,000 WOULD COME OUT OF THE 1.5 MILLION TRANSFER.
>> NO. THAT'S NOT BEING TOUCHED.
I DON'T KNOW WHERE THAT CAME FROM.
>> CASEY, WE SEE YOU'RE TRYING TO READ THE ROOM. [OVERLAPPING]
>> I GOT TWO MORE THINGS. Y'ALL READY?
>> WELL, THEN ON THAT NOTE, WITHIN THE AGENDA PACKET, THE ACADEMY DID IDENTIFY ABOUT $475,000 OF ADDITIONAL NEEDS OR SERVICE-LEVEL ADJUSTMENTS, WITH ALMOST 200,000 OF THEM BEING ONE-TIME ITEMS, AND THE VAST MAJORITY OF THOSE BEING SPECIFICALLY BUILDING MAINTENANCE-RELATED.
AS WE KNOW, SCHOOL'S 21-YEARS-OLD.
THERE ARE SOME ACTUAL BUILDING MAINTENANCE NEEDS OVER THERE.
DEPENDING ON HOW COMFORTABLE COUNCIL IS WITH ANY OF THAT LIST, WE CAN COME BACK, WE CAN DO MORE DISCUSSIONS.
THE LIST THAT IS INCLUDED IN THE PACKET IS PRIORITIZED.
IF YOU WERE COMFORTABLE SAYING YOU WOULD LIKE TO INCORPORATE A COUPLE OF THOSE NOW, WE ABSOLUTELY CAN.
OUR RECOMMENDATION AT THIS POINT RIGHT NOW IS TO PAUSE APPROVAL OF ANY OF THOSE UNTIL WE HEAR BACK FROM THE LEGISLATURE.
IF THEY WERE TO INCREASE THE STUDENT ALLOTMENT, WHAT DOES THAT MEAN FOR OUR BOTTOM LINE? ARE THERE ANY OF THESE RECURRING COSTS THAT THAT COULD ABSORB AS OPPOSED TO THE ONE TIME, THAT THING?
>> KELLY, MICHELLE, HELP ME OUT HERE.
THE BILL FOR THE PER STUDENT LOAN ALLOCATION THAT HASN'T BEEN CHANGED SINCE 2019, 23%.
THE NUMBER HAS BEEN THROWN AROUND IS $350 PER CHILD ADDITION, BUT I HEARD THERE WAS A HOUSE BILL THAT WAS LESS.
>> RIGHT. THERE'S SO MANY DIFFERENT ITERATIONS AND AMENDMENTS, AND JUST CONVERSATIONS THAT ARE HAPPENING.
THAT'S WHY WE EXCLUDED IT ALTOGETHER FROM THIS PRESENTATION.
>> THEN THE OTHER THING BIG TO US IS THE SENATOR PAXTON BILL FOR THE CHARTER SCHOOL FACILITIES FUNDING THAT THEY'RE TRYING TO GET REMOVED OR CHANGED.
THAT COULD BE A BIG IMPACT FOR US TOO, BUT I'M TRYING TO KEEP UP THE STATUS.
I JUST DON'T KNOW WHERE THAT IS.
THEY HAVE ANOTHER ONE MONTH IN SESSION, SOMETHING LIKE THAT.
>> JUNE 2ND, EVERYBODY MARK YOUR CALENDARS.
>> WELL, I ASSUME THE GOVERNOR WILL PROBABLY CALL A SPECIAL SESSION.
LET'S DO WHAT THEY NEED TO DO.
>> CASEY, ONE QUESTION. IN TERMS OF THESE REQUESTS, THE THINGS THAT ARE MAINTENANCE, MAINTENANCE IMPROVEMENTS, THOSE ARE INCLUDED THEN IN THE SCHOOL'S REGULAR BUDGET, WE DON'T HAVE A MAINTENANCE BUDGET, ADDITIONAL [OVERLAPPING]
>> WE DO HAVE A MAINTENANCE BUDGET.
THIS IS JUST THE PRODUCT OF CONTINUED AGING THAT NEEDS TO HAPPEN.
>> THAT WOULD BE INCORPORATED INTO THE SCHOOL'S BUDGET, NOT INTO THE MAINTENANCE BUDGET?
>> THAT IS THE SAME THING. WHENEVER WE'RE TALKING ABOUT THE ACADEMY'S MAINTENANCE BUDGET, SO IF WE'RE THINKING ABOUT IT FROM A FUNCTION STANDPOINT, THAT'S GOING TO BE OUR SECURITY AND MONITORING, AND MAINTENANCE AND OPERATIONS.
WE'VE GOT THOSE TYPES OF COSTS BAKED INTO THERE.
BUT IF THERE'S, AGAIN, 21-YEARS-OLD FOR SOME OF THESE FACILITIES, COSTS GO UP [OVERLAPPING] AND THOSE THINGS.
>> THERE'S GOING TO BE ONE-TIME IMPROVEMENT COSTS.
THEN THE OTHER QUESTION I HAD IS, SEVERAL OF THESE ARE THINGS THAT ARE EITHER ATHLETICALLY RELATED OR FURNISHINGS AND THINGS.
HAVE WE CONSIDERED APPROACHING THE AFFILIATES FOR SOME OF THESE IMPROVEMENTS?
>> YES. YOU'LL SEE ON THERE ONE OF THE REQUEST IS FOR HUDL.
THAT'S A $10,000 PRODUCT FOR ATHLETICS.
WE'VE ASKED THE NEW ATHLETIC DIRECTOR TO DETERMINE IS THERE A LESS EXPENSIVE WAY TO HANDLE WHAT THAT PROGRAM IS HANDLING.
OBVIOUSLY, A LOT OF THE THINGS THAT YOU DO SEE IN THERE ARE ROSIE'S ITEMS, AND IF SOME OF THEM HAVE TO WAIT, THEY HAVE TO WAIT.
THESE ARE JUST PRIORITIES THAT SHE'S IDENTIFIED AS BEING NEEDED TO BE DONE.
WE'LL CONTINUE TO REVISIT THOSE, AGAIN, BASED ON HOW THIS ALL WORKS OUT.
>> ONE SUGGESTION I WOULD HAVE IS THAT IF THERE ARE THINGS THAT ARE ATHLETIC-RELATED, APPROACH BOOSTER CLUB, SEE IF THEY HAVE [OVERLAPPING] ONES FOR THAT
>> SOME OF THE OTHER THINGS, HOC.
I KNOW AT THE END OF THE YEAR, THEY ALWAYS HAVE A SURPLUS BUDGET THAT THEY ARE LOOKING AT WAYS TO CONTRIBUTE TO THE SCHOOL.
I THINK IT WOULD BE USEFUL TO REACH OUT TO, AND FOUNDATION TOO, AND SEE IF THEY CAN COVER
[00:40:01]
SOME OF THESE COSTS WITH THE FUNDS, INSTEAD OF->> I THINK THAT'S A GREAT IDEA.
>> ADDING THEM TO THE BUDGET, SLA.
>> ONE OF THE THINGS THAT WE JUST BRIEFLY SPOKE ABOUT YESTERDAY IN OUR MOST RECENT MEETING WAS THERE WAS ABOUT 300 PLUS THOUSAND RAISED AT THE GALA THE OTHER NIGHT AND THAT WOULD ALMOST WIPE OUT THESE SLA NEEDS IF WE COULD JUST FIND A WAY TO REDIRECT THOSE, BECAUSE WE DON'T NECESSARILY CONTROL THE FOUNDATION'S FUNDS AND HOW THEY GET UTILIZED, BUT THAT WOULD BE SOMETHING THAT WOULD REALLY BE HELPFUL IN THIS PARTICULAR YEAR.
>> BUT IN ALL HONESTY, GOING FORWARD, WE HAVE TO GET THE FOUNDATION.
KELLY, AND YOU ALIGNED ON WHAT THE NEEDS ARE.
I REALLY APPRECIATE ALL THEY DO AND THE MONEY THEY RAISE, BUT IT HAS TO BE DIRECTED TOWARDS THE THINGS WE NEED.
WE'LL CONTINUE HAVING THOSE CALLS.
>> I THINK THAT WOULD BE REALLY HELPFUL.
WE HAVE HEARD THE WORD TONE-DEAF USED ON CAMPUS BECAUSE WE KNOW WHAT THE ACTUAL NEEDS ARE AND TEACHERS KNOW WHAT THE ACTUAL NEEDS ARE.
IT'S REALLY HARD WHEN THE FUNDRAISING DOESN'T NECESSARILY ALIGN WITH IT.
>> SHOULD BE PRETTY EASY TO DO AN ALIGNMENT MEETING WITH THE RIGHT PEOPLE. I BET.
>> COUNCIL MEMBER REEVES, I'D ALSO LIKE TO ADD, WE'VE HAD A LOT OF DISCUSSIONS ON THE TOWN SIDE ABOUT THE LACK OF STRUCTURE MAINTENANCE, THAT WE'RE SEEING THAT SAME THING ACROSS THE BOARD.
THERE WAS A LACK OF BUDGETING ON THE ACADEMY TOWN SIDE FOR ANY OF THIS MAINTENANCE.
THERE'S A LOT OF MAINTENANCE THAT HAS BEEN DEFERRED FOR YEARS, AND THAT'S WHERE A LOT OF THIS SLA WOULD COME FROM THAT NORMALLY SHOULD BE HOUSED IN A BUILDING ENVELOPE, IS WHAT WE CALL IT, WHERE EVERY FIVE YEARS YOU'RE GOING TO PAINT, EVERY 10 YEARS YOU'RE GOING TO REPLACE THE ROOF, SOMETHING LIKE THAT.
WE'LL BE WORKING ON THAT BUILDING ENVELOPE FOR ALL OF OUR BUILDING, INCLUDING ALL THE ACADEMY BUILDINGS THROUGHOUT THIS NEXT YEAR.
BUT ROSIE'S DONE AN AMAZING JOB OF IDENTIFYING, AND DR. RITCHIE IDENTIFYING THOSE NEEDS THAT WE HAVE IN THOSE BUILDINGS TODAY, AND WE'RE HOPING THAT WE CAN GET SOME OF THOSE THINGS DONE, THESE SLA APPROVALS.
>> WELL, SAID. I WANT EVERYBODY TO UNDERSTAND THE MAINTENANCE WAS NOT JUST DIRECTED AT THE SCHOOL, IF YOU REMEMBER KYLE FLANAGAN'S PRESENTATION WHEN HE DIDN'T KNOW HOW THEY TRIED TO BAND-AID AND DUCT-TAPE A WATER PUMP.
WE'VE HAD NEGLECT ACROSS THE BOARD, AND THIS IS THE GOVERNING BODY THAT'S GOING TO GET ALL THAT FIXED AND GET US ON THE RIGHT PATH.
>> ANY OTHER QUESTIONS ON WHAT WE'VE TALKED ABOUT SO FAR? LOOKING AHEAD, THE NEXT STEPS INCLUDE GETTING US CLOSER TO ADOPTION.
AS I SAID, WE'LL WORK ON THE PROPOSED BUDGET WITH ALL THE INPUT WE GOT TODAY AND DO ANOTHER REVIEW, MAKE SURE THAT WE'RE COMFORTABLE WITH ALL THE NUMBERS, KEEP AN EYE ON THE LEGISLATURE, BUT REGARDLESS OF THOSE ACTIVITIES, WHAT WE'LL NEED TO DO IS ADVERTISE THE PUBLIC HEARING THAT WILL OCCUR AT THE JUNE 17TH MEETING.
WITH THAT, WE WILL ALSO BE PUBLISHING THAT PROPOSED BUDGET.
THAT WILL BE AVAILABLE FOR PUBLIC INSPECTION AS WELL AS THE BOARD.
THEN AT THE JUNE 17TH MEETING, WE WILL HAVE A VOTE ON THE EMPLOYEE COMPENSATION PLAN FOR FISCAL YEAR '26 FOR THE ACADEMY.
WE WILL DO THE PUBLIC HEARING, AND THEN THE BOARD WILL VOTE ON THE FISCAL YEAR '26 BUDGET.
THE OTHER ITEM THAT WE'LL BE CONSIDERING AT THAT MEETING WILL BE THE FINAL BUDGET AMENDMENT FOR THE FISCAL YEAR '25.
THEN JULY IS FISCAL YEAR '26 ALREADY, AND WE'LL START THIS WHOLE PROCESS OVER.
>> HEY, JOHN, WHEN YOU PUT OUT YOUR NOTES, CAN YOU MAKE SURE YOU PUT THIS CALENDAR OUT? THERE'S A LOT OF INTEREST IN IT. THANK YOU.
>> DO WE HAVE ANY OTHER QUESTIONS?
>> THIS HAS BEEN A REALLY COLLABORATIVE PROCESS, AND I APPRECIATE WHERE WE ARE TODAY.
THANKS WADE AND CASEY, AND ALL OF YOU FOR HAVING INPUT AND FOR THE SUPPORT FOR THIS YEAR.
ANY OTHER QUESTIONS, GUYS? THANK YOU.
>> THANK YOU, CASEY, VERY MUCH.
LET'S SEE HOW WE'RE DOING ON TIME.
NEXT WORKSHOP ITEM IS DISCUSS REGARDING PROPOSED TEXT AMENDMENTS TO VARIOUS LAND DEVELOPMENT REGULATIONS ENCOURAGING MIXED-USE DEVELOPMENT.
>> GOOD. HONORABLE MAYOR. [OVERLAPPING]
>> YES, SIR. TOWN COUNCIL, WANT TO JUMP RIGHT INTO THIS.
THERE ARE TWO THINGS THAT I WOULD LIKE TO
[00:45:03]
BRING TO YOUR ATTENTION DURING THIS WORK SESSION.THE FIRST IS REGARDING PROPOSED TEXT AMENDMENTS TO PLANNED DEVELOPMENT DISTRICT 1-2, WHICH I WILL REFER TO AS ENTRADA MOVING FORWARD.
THE SECOND IS TO DISCUSS THE FORMULATION OF A TOWN CENTER FORM-BASED DEVELOPMENT DISTRICT THAT WAS ONE OF THE PRIORITIES IDENTIFIED IN THE STRATEGIC PLAN.
JUMPING RIGHT INTO IT, ORDINANCE NUMBER 703, THAT IS WHAT ESTABLISHED THE BUILDING REGULATIONS AND BUILDING RULES FOR ENTRADA.
IN PARTICULAR, THERE WERE SOME PROVISIONS THAT REQUIRE PACING RESIDENTIAL DEVELOPMENT TO NON-RESIDENTIAL DEVELOPMENT.
THERE ARE LIMITATIONS ON THE TOTAL NUMBER OF RESIDENTIAL UNITS THAT CAN BE CONSTRUCTED, 322.
THEN THOSE WERE COMBINED WITH DESIGN GUIDELINES TO GIVE STRUCTURE TO DEVELOPMENT IN ENTRADA, AND HERE'S ENTRADA ON A LOVELY DAY.
IN TERMS OF THESE CONSIDERATIONS FOR ENTRADA'S PD, THERE ARE SOME THINGS THAT WE WOULD LIKE TO INTRODUCE, AND THOSE SAME ITEMS WERE INTRODUCED AT THE PLANNING AND ZONING COMMISSION ON MAY 6.
ONE IS STACKED FLATS, WHICH IS A TERM THAT WE USED TO DESCRIBE MULTIFAMILY RESIDENTIAL DEVELOPMENT.
WE WANT TO ENSURE THAT THERE ARE NEW RESIDENTIAL OPTIONS THAT WILL HELP BRING MORE ACTIVITY INTO DEVELOPMENT.
ALSO ALLOWING FOR INCREASE IN BUILDING HEIGHT IN CERTAIN LOCATIONS.
THIS BUILDS UPON PD, PLANNED DEVELOPMENT DISTRICT 3-5A FOR HILLWOOD, IN WHICH CERTAIN BUILDINGS CLOSE TO HIGHWAY 114 AND HIGHWAY 170 WOULD HAVE UNLIMITED BUILDING HEIGHT.
THEN FINALLY, RELAXING SOME PARKING REQUIREMENTS TO ATTRACT NEW BUSINESSES AND INVESTMENT.
CONCERNING STACKED FLATS, THEY ARE RESTRICTED TO THE UPPER FLOORS.
>> DIDN'T WE HAVE A DISCUSSION ABOUT BUILDING HEIGHT IN EARLIER SESSION?
BACK WHEN WE WERE TALKING ABOUT SOME OF THE DEVELOPMENT STANDARDS IN JANUARY. YES, SIR.
>> IS THIS IS DIFFERENT FROM WHAT YOU'RE TALKING ABOUT?
>> NO, SIR. ON THAT SAME TRACK, SAME VEIN.
THANK YOU FOR REMINDING ME OF THAT.
TO YOUR POINT, COUNCIL MEMBER YACKIRA, THAT CONVERSATION ALSO DELVED INTO MULTIFAMILY, AND HERE IN FRONT OF YOU WITH THESE STACKED FLATS, AGAIN, WE WANT TO RESTRICT THOSE AS PROPOSED, CERTAIN LOCATIONS WITHIN ENTRADA, PROVIDE A MINIMUM OF 1,800 SQUARE FEET FOR EACH UNIT, AND THEN RESTRICT THE GROUND FLOOR TO COMMERCIAL USE ONLY TO GET THAT COMMERCIAL ACTIVITY.
HERE YOU SEE A MAP THAT SHOWS THOSE SITES AND WHERE THE STACKED FLATS COULD BE.
THERE IS A BURGUNDY-ISH COLOR, AND THAT WOULD BE THOSE AREAS WHERE STACKED FLATS WOULD BE ALLOWED.
JUST GOING TO PAUSE HERE FOR A FEW MORE MOMENTS SO YOU CAN SEE THAT.
>> QUICK QUESTION ON THE PREVIOUS SLIDE. THE STACKED FLATS ARE LIMITED TO JUST THOSE MAROON SPACES, SO DEEP IN THE ENTRADA NEIGHBORHOOD CLOSEST TO 114, IS THAT THE IDEA?
>> THE IDEA IS THAT THE GROUND FLOOR WILL BE COMMERCIAL, SO IT'S GOING TO BE LIKE MIXED USE, LIVE WORK, AND THEN SOME [OVERLAPPING]
>> HOW DOES THIS STACK UP WITH THE REST OF THE COMMERCIAL? IS THAT THE BRIGHT RED IS THE MIXED? [OVERLAPPING]
>> THAT'S A BRIGHT RED, AND THAT WOULD REMAIN IN PLACE.
LITERALLY, ANY ACTIVITY THAT WOULD OCCUR IN THE AREAS IN RED, IT HAS TO BE COMMERCIAL USE AS PERMITTED BY ORDINANCE 703.
>> FOR ALL THOSE STACKED FLATS, THOSE ARE ALL TO BE OWNED UNITS, NOT SHORT-TERM LEASE OR LEASE UNITS LIKE APARTMENTS, RIGHT?
>> WE HAVE TO BE CAREFUL WITH THAT.
THEY CAN BE LEASED OR RENTED, BUT THE IDEA IS TO USE THE AESTHETIC VALUE FROM THE DESIGN GUIDELINES, AND TO COMBINE THAT WITH THE REQUIREMENT THAT ON THE GROUND FLOOR, THAT IT HAS TO BE FOR COMMERCIAL USE.
WHAT I WOULD SAY IS THAT WHILE WE HAVE TO FOCUS ON LAND USE BECAUSE IT'S A ZONING ITEM IS THAT THESE RENTS, PER THE DEVELOPER, THEY WILL BE FAR HIGHER THAN THE NORMAL RENTS THAT YOU WOULD FIND IN OTHER SIMILAR PROJECTS.
>> COUNCIL MEMBER GAUTIER, AS A STATE LAW REQUIREMENT, WE CANNOT KEEP THEM FROM BEING LEASED.
>> IS THERE CONTROL OVER LEASE DURATIONS? SHORT-TERM LEASE VERSUS LONG TERM. WE DO THAT FOR HOMES.
>> YES, SIR. THAT WOULD BE A USE, AND THAT USE IS NOT LISTED WITHIN THE PD FOR ENTRADA, SO IT WOULD BE PROHIBITED.
JUST AN EXAMPLE OF THAT, THIS WOULD BE THE CONSTRUCTION THAT HAS TAKEN PLACE AT DAVIS BOULEVARD, ONE OF THE VIEW CORRIDORS INTO ENTRADA, AND AGAIN.
[00:50:05]
>> BUILDING IS LOOKING GREAT. I SAW IT'S REAL THE OTHER DAY.
>> MAYOR, THAT'S AN EXACT EXAMPLE OF WHAT WE'RE TALKING ABOUT.
THAT'S IN THE STYLE THAT MEETS THE ENTRADA BUILDING CODES, AND IT HAS THE RESIDENTIAL SPACE ON THE UPPER FLOORS AND COMMERCIAL SPACE ON THE BOTTOM FLOOR.
>> I'VE NOT BEEN THERE. THEY SAID THE VIEWS THERE.
WHEN YOU GET TO PRIMROSE SCHOOL YOU DON'T UNDERSTAND HOW ELEVATED THE PARKING LOT THAT LOOKS ON, THEY SAY THE VIEWS ARE JUST REALLY UNBELIEVABLE.
>> YES, SIR. THEN IN TERMS OF BUILDING HEIGHT, WORKING WITH THE DEVELOPER, THAT WE WOULD LIKE TO RECOMMEND OR PROPOSE THAT RATHER THAN MEASURING HEIGHT BASED OFF OF MEAN SEA LEVEL, THAT HEIGHT BE MEASURED BASED OFF OF STORIES AND FROM FINISHED GRADE TO THE TOP OF THE ROOF.
THEN IN TERMS OF THAT FIRST FLOOR, THEY WOULD HAVE A MINIMUM HEIGHT OF 16 FEET FROM FINISHED FLOOR TO FINISHED CEILING.
THEN ON THE UPPER STORIES, IT WOULD HAVE A MINIMUM HEIGHT OF 10 FEET.
THEN IN TERMS OF THE HEIGHT CONVERSATION FROM EARLIER THIS YEAR, IT WOULD LOOK LIKE THIS, AND THIS IS BASED OFF OF FEEDBACK FROM THE PLANNING AND ZONING COMMISSION, AND THAT WOULD LIMIT BUILDINGS THAT COULD BE TALLER THAN FOUR STORIES IN HEIGHT TO THIS AREA, WHICH WOULD ALLOW FOR MORE OF THOSE VIEW CORRIDORS INTO ENTRADA, WHILE ALSO SETTING UP THE DEVELOPMENT FOR ECONOMIC INTERESTS AS WELL AS AESTHETIC VALUE.
THEN IN TERMS OF PARKING AND LAND USE, PRIVATE CLUB, AS PROPOSED, WOULD NO LONGER BE A COMMERCIAL USE PERMITTED BY SPECIFIC USE PERMIT.
STACKED FLAT WOULD REPLACE CONDOMINIUM AS A USE PERMITTED BY-RIGHT.
THEN A PARKING REQUIREMENTS FOR RESTAURANTS AND RETAILS ONLY ON BLOCKS K, L, AND Q THAT ARE 1,500 SQUARE FEET AND LESS IN AREA THAT THEY WOULD NOT BE REQUIRED TO PROVIDE PARKING ON SITE.
>> JASON, CAN YOU EXPLAIN THE REASONING FOR THAT ONE?
>> YES, MA'AM. ABSOLUTELY. PARKING IS ONE OF THE CHALLENGES WITHIN ENTRADA, AND FINDING SPACE ON A LOT IT CAN BE CUMBERSOME IN ORDER TO SATISFY THAT.
WHAT THIS WILL DO IS ALLOW THE DEVELOPER TO PARTNER WITH OTHERS TO BUILD PARKING STRUCTURES TO SUPPORT MORE OF THAT COMMERCIAL ACTIVITY WITHIN A DEVELOPMENT, AND FROM AN ENTREPRENEURIAL PERSPECTIVE, IT ALLOWS FOR SOME BUSINESSES TO COME IN WITHOUT HAVING TO FOCUS ON PARKING, BECAUSE THAT CAN BE ONE OF THE MOST PROHIBITIVE COSTS FOR THEM TO GO INTO BUSINESS.
THIS WOULD ALSO ALLOW FOR THEM TO BE ABLE TO PROVIDE TENANT SPACES AT 01,500 SQUARE FEET OR LESS AND GET BUSINESSES IN THAT WILL HELP TO GENERATE ACTIVITY WITHIN A DEVELOPMENT.
>> THOSE BLOCKS THAT YOU MENTIONED ARE THOSE, THE STACKED FLAT BLOCKS?
>> SOME OF THEM ARE [OVERLAPPING], AND SOME ARE COMMERCIAL.
>> IF WE'RE PUTTING STORES WE NEED PARKING.
WE HAVE A PLAN FOR WHERE THAT PARKING WILL BE?
>> WE'RE JUST NOT REQUIRING IT TO BE ADJACENT TO THAT.
>> CORRECT. THEN BACK WITHIN THE ENTRADA PD, THERE IS A PROVISION THAT DOES REQUIRE A PARKING BE PROVIDED FOR ALL USES, AND THAT'S BETWEEN SHARED PARKING OR HAVING THAT PARKING STRUCTURE.
>> THAT WILL COME BEFORE YOU LATER THIS AFTERNOON, AND WANT TO PAUSE THERE TO SEE IF THERE ARE ANY CONCERNS OR QUESTIONS WITH THAT.
>> FORWARD TO IT. THANK YOU, SIR.
>> THAT SEGUES INTO THE TOWN CENTER.
THIS IS IN DRAFT FORM, BUT JUST TO PROVIDE A LITTLE BIT OF CONTEXT FOR IT.
IT WAS MENTIONED WITHIN A STRATEGIC PLAN OF CREATING OPPORTUNITIES FOR MIXED USE DEVELOPMENT WITHIN THE TOWN OF WESTLAKE.
WHAT IS DIFFERENT ABOUT THIS PARTICULAR ZONING PROVISION IS THAT IT WOULD BE A BASE ZONING DISTRICT, NOT A PLAN DEVELOPMENT DISTRICT, THAT WOULD ALLOW TOWN COUNCIL TO GO IN AND MAKE MODIFICATIONS AS NEED BE.
AS DEVELOPMENT AND REDEVELOPMENT OCCURS OVER TIME IN WESTLAKE.
TAKING A LITTLE BIT OUT OF THE PAGE OF THE ZONING ORDINANCE FOR THE CITY OF ATLANTA, GEORGIA, WHERE THIS WOULD COMPLIMENT WHAT YOU ALREADY HAVE IN THE BOOKS.
STILL KEEPING ON CONTEXT FOR A MOMENT, THAT EVEN THOUGH THIS IS DRAWING ON SOME OF THE STRUCTURE THAT IS FOUND IN ZONING ORDINANCES FROM OTHER COMMUNITIES, IT BUILDS ON THE MISSED OPPORTUNITIES AS WELL AS THE SUCCESSES, THAT CAME FROM DEVELOPMENTS SUCH AS CLEARFORK, LEGACY AND LEGACY WEST, AND STILL WANT TO CREATE DISTINCT EXPERIENCES THAT CANNOT BE EASILY REPLICATED.
THAT'S WHAT MAKES WESTLAKE UNIQUE AS WELL.
[00:55:01]
IN TERMS OF THAT, HERE AT CLEARFORK, HIDING PARKING FROM THE PUBLIC REALM, WHICH WILL ALLOW FOR OPPORTUNITIES LIKE THIS.>> ARE THESE FROM YOUR FIELD TRIP?
>> THEY ARE FROM THE FIELD TRIP. YES, SIR.
THIS WILL BE ANOTHER INTERPRETATION OF A STACKED FLAT.
IF YOU NOTICE HERE IN THIS PHOTOGRAPH ON A GROUND FLOOR, COMMERCIAL, WHICH IN THIS CASE HAPPENS TO BE A RESTAURANT, AND THEN ABOVE THOSE ARE RESIDENTIAL SPACES.
I WILL CALL YOUR ATTENTION TO MAYBE HALFWAY IN THE CENTER OF THIS PHOTOGRAPH.
THAT IS AN ACTUAL FITNESS CENTER THAT LOOKS OUT ONTO CLEARFORK THAT SERVES THE RESIDENTS.
THE FOUR SIDED ARCHITECTURE WAS ALSO KEY HERE TOO, THAT THERE'S VERY LITTLE DROP OFF IN THE QUALITY OR THE DETAILING FROM THE FRONT AND THE REAR OF THE BUILDINGS.
AS A FORM BASED DEVELOPMENT DISTRICT, WHAT I DO WANT TO PLACE EMPHASIS ON, IS LESS ON USE AND IT'S MORE ON THE FORM OF THE BUILDING.
IN OTHER WORDS, HOW THE BUILDING ACTUALLY ENGAGES THE PUBLIC REALM, AND ENSURING THAT WITH A DECREASE ON LAND USE THAT ALLOWS FOR A LITTLE BIT MORE FLEXIBILITY, IS THAT WAY DEVELOPMENT TENDS TO BE MORE ORGANIC AND MARKET RESPONSIVE.
>> A GOOD OUGHT INTO PARKING HERE, UNLIKE PRIOR DEVELOPMENTS.
>> I WANT TO MAKE SURE WE DIDN'T SKIP THAT.
NO, SIR [LAUGHTER], AND TO THAT VERY POINT, THAT'S PART OF THE INSPIRATION THAT CAME FOR THE TOWN CENTER FARM BASED DEVELOPMENT DISTRICT.
OF COURSE, THE TRATA PD, AS WELL AS THE FRONT 44 PD THAT CAME BEFORE YOU, AND TWO NEW ONES.
MIXED- USE DEVELOPMENT DISTRICT, KENDALL CENTER IN CAMBRIDGE, MASSACHUSETTS, THAT'S ALLOWING FOR STRUCTURE FOR RESIDENTIAL USES, NOT FOR INTENSITY OF USES, BUT HOW TO MAKE SURE THAT THAT INTERACTS APPROPRIATELY WITH COMMERCIAL AND CIVIC, AND THEN THE TOWN CENTER PLAN DEVELOPMENT DISTRICT IN ERIE COLORADO ALSO FOR STRUCTURE.
THAT WAY, THERE ARE OPPORTUNITIES LIKE THIS THAT ARE CREATED.
I'M GOING QUICKLY THROUGH THE PURPOSE, AGAIN, I WANT TO HAVE PREDICTABLE BUILDING REGULATIONS AND BUILDING RULES.
THAT WAY, WE HAVE ATTRACTIVE, WALKABLE AND MIXED USE ENVIRONMENTS THAT SUPPORT LOCAL AND REGIONAL NEEDS.
GOING BACK TO THE ENTREPRENEURIAL ECO SYSTEM, I WANTED TO BALANCE THAT WITH THE DEALY OF FIDELITYS, AND THE CHARLES SCHWABS THAT ARE HERE IN WESTLAKE.
IN TERMS OF APPROVAL, SIMPLIFYING THAT.
DEVELOPMENT AGREEMENT AND A REGULATING PLAN THAT WOULD BOTH COME BEFORE YOU, AND IT COULD COME SIMULTANEOUSLY, OR IT COULD COME AT DIFFERENT POINTS.
WITHOUT THOSE TWO ITEMS, THE SITE PLAN AND CIVIL PLAN CANNOT BE SUBMITTED.
ONCE THOSE TWO ITEMS HAVE BEEN REVIEWED AND APPROVED, THEN THE SITE PLAN AND CIVIL PLAN CAN BE SUBMITTED FOR REVIEW AND APPROVAL, AND THEN THE CONSTRUCTION PLANS AND A NORMAL PERMITTING AND DEVELOPMENT PROCESS.
THIS TOWN CENTER FARM BASED DEVELOPMENT DISTRICT, IT TAKES AGAIN, INSPIRATION FROM TRATA AND FROM THE FRONT 44.
THERE ARE THREE SUB-DISTRICTS AS PART OF THIS DISTRICT, WHICH WOULD ALLOW IT TO BE IMPLEMENTED ALL OVER TOWN.
THE TOWN CENTER EDGE ZONES, DETACHED SINGLE FAMILY RESIDENTIAL ONLY.
NO MINIMUM OR MAXIMUM LOT SIZE, BUT IT CAN ONLY BE FOR DETACHED SINGLE FAMILY.
TOWN CENTER CORE ZONES, THAT'S NEIGHBORHOOD AND REGIONAL MIXED USE.
THAT'S RESTAURANTS, RETAIL, AND OTHER COMMERCIAL USES.
THEN TOWN CENTER CIVIC ZONES, THAT IS A LESS CONDENSED VERSION.
I SHOULD SAY OF THE GOVERNMENT USE ZONING DISTRICT, AND THAT WOULD BE ONLY FOR PUBLIC AND INSTITUTIONAL USES.
SETBACKS, BUILDING ON LESSONS LEARNED HERE IS THAT FRONT LOT LINES FOR SINGLE FAMILY RESIDENTIAL, 10 FEET MINIMUM AND 30 FEET MAXIMUM.
THAT'S TO ALLOW FOR CARS TO BE ABLE TO MANEUVER IN AND OUT OF GARAGES, AND ALSO TO ALLOW FOR CREATING AN ATTRACTIVE STREET SCAPE.
FRONT LOT LINE FOR OTHER USES.
IT CAN BE ZERO FEET MINIMUM AND 30 FEET MAX, CREATING THAT ENCLOSURE, AND THEN 20 FEET MINIMUM FOR REAR LOT LINE AND SIDE LOT LINE.
TOWN CENTER HEIGHT, THAT'S THE SAME AS DISCUSSED FOR TRATA.
THE DENSITY, THAT'S WHERE I WOULD LIKE TO GET FURTHER GUIDANCE AND DIRECTION FROM TOWN COUNCIL.
RIGHT NOW, WHAT IS BEING PROPOSED IS THAT MULTI FAMILY RESIDENTIAL STACKED FLATS, THAT THEY WOULD BE CAPPED AT 300 FOR THE ENTIRE DISTRICT.
[01:00:01]
THAT WOULD INCLUDE THOSE TYPES OF RESIDENTIAL PRODUCTS, THAT IT WOULD DRAW DOWN FROM THAT NUMBER.FOR SINGLE FAMILY RESIDENTIAL ATTACH AND DETACH, IN TOWN CENTER EDGE ZONES, AGAIN, ONLY ONE UNIT PER LOT, IN TOWN CENTER CORE ZONES, IT COULD BE UP TO SIX.
LET ME PAUSE THERE FOR A MOMENT.
>> FOR THE 300 IS THE TOTAL NUMBER?
>> FOR MULTI FAMILY, YES, THE STACKED FLATS.
THE REASON WHY I WANT TO ASK FOR COMFORT THERE IS THE TOWN CENTER ZONING DISTRICT THAT'S PROPOSED WOULD HAVE THAT NUMBER ENCAPSULATED WITHIN THE ACTUAL TEXT.
THEN RIGHT NOW, 659 SINGLE FAMILY RESIDENCES IN WESTLAKE THAT BEEN CONSTRUCTED AND OCCUPIED WITH ANOTHER 1,260 APPROXIMATELY THAT ARE PROPOSED FOR DEVELOPMENT.
THEN ALONG HIGHWAY 170, 275, SINGLE FAMILY RESIDENTIAL DETACHED AND ATTACHED HAVE ALREADY BEEN APPROVED.
THE 248 MULTIFAMILY UNITS HAVE ALREADY BEEN APPROVED.
THAT NUMBER FOR SINGLE FAMILY RESIDENTIAL IS A LITTLE BIT MISLEADING BECAUSE IN SOME OF THE PLAN DEVELOPMENT DISTRICTS, YOU CAN GO ABOVE AND BEYOND, THAT AS LONG AS A SINGLE FAMILY.
IT IS SIMPLIFYING THE LAND USE SCHEDULE.
AGAIN, KEEPING IT SIMPLE, RESIDENTIAL, COMMERCIAL, CIVIC, THE ASTHETIC, SIMPLIFYING THAT AS WELL, NO DESIGN GUIDELINES.
EVERYTHING WILL BE WITHIN THE ACTUAL TEXT, CREATING THIS AND ENVIRONMENTS LIKE THIS.
IN SOME, THE ZONING DISTRICT IS INTENDED TO ENCOURAGE THOUGHTFUL MIXED USE TO OFFER FLEXIBILITY AND CREATIVITY WITH THE DEVELOPER, AS WELL AS ON THE MUNICIPAL SIDE, AND TO PROVIDE PREDICTABLE DEVELOPMENT STANDARDS THAT CAN EVOLVE AS DEVELOPMENT EVOLVES, AND BALANCING LAND USE WITH GOOD URBAN DESIGN.
WITH THAT, I'LL PAUSE TO SEE IF THERE'S ANY ADDITIONAL DIRECTION GUIDANCE FROM YOU TOWN COUNCIL.
>> I JUST WANT TO SAY, JASON, THIS IS ANOTHER STEP FORWARD.
>> IN MAKING IT CLEAR TO DEVELOPERS.
>> OPEN FOR BUSINESS, BUT THERE IS CONSISTENCY IN THE WAY WE'RE GOING TO DEAL WITH THEM AND AN UNDERSTANDING AS THEY'RE COMING IN, WHAT OUR EXPECTATIONS ARE?
>> THANK YOU. JASON, THANK YOU AND WADE, FOR YOU GUYS LOOKING ACROSS THE COUNTRY AT THESE DEVELOPMENTS GOING ON YOUR FIELD TRIPS, TRYING TO DEVELOP WHAT WE WANT TO PUT IN WESTLAKE. A GREAT JOB ON THAT.
>> FOR BUDGETARY REASONS, FIELD TRIPS ARE LOCAL.
>> THANK YOU. WELL SAID AFTER THE PREVIOUS CONVERSATION.
WE'RE RUNNING A LITTLE BEHIND.
WE PROBABLY NEED TO LET OUR KIDS KNOW.
WE'RE PROBABLY GOING TO BE A FEW MINUTES LATE, BUT SKIN IN THE NEXT AGENDA, VERY IMPORTANT.
PRESENTATION REGARDING PROPOSAL FOR BROWN REYNOLDS, WATERFORD ARCHITECTS FOR THE WESTLAKE ACADEMY, ARTS AND SCIENCE BUILDING ADDITION AND RENOVATION. DOCTOR KELLY.
>> WE'RE HERE TONIGHT TO TALK ABOUT VERY EXCITING PROJECT, AND I FEEL LIKE GIVEN HOW WE STARTED THIS MEETING, I SHOULD CLARIFY, THE FUNDS THAT ARE BEING DISCUSSED FOR THIS PROJECT CANNOT GO TO GENERAL OPERATIONS FUNDING.
THE MONIES THAT WE ARE LOOKING AT FOR THIS PARTICULAR PROJECT, WERE GIFTED TO THE SCHOOL FOR EXACTLY THIS PURPOSE.
IT'S MY UNDERSTANDING THAT THOSE FUNDS HAVE BEEN SITTING FOR QUITE SOME TIME FIVE PLUS YEARS AND HAVE NOT BEEN ACTED ON.
THE LE ESTATE GENEROUSLY GAVE FUNDS TO THE SCHOOL SPECIFICALLY FOR THE PURPOSE OF THE DEVELOPMENT OF MORE ARTS AND SCIENCE FACILITIES.
FOR THOSE OF YOU WHO HAVE NOT BEEN TO THE SCHOOL RECENTLY, WE ARE HOLDING HIGH LEVEL BIOLOGY AND CHEMISTRY CLASSES IN LABS THAT ARE COMPLETELY OUTDATED, DIPLOMA LEVEL COURSES IN THAT FOR OUR HIGH SCHOOL STUDENTS.
IN ADDITION, WE'RE HOLDING OUR PHYSICS CLASSES IN A ROOM THAT WAS NEVER INTENDED TO BE A SCIENCE LAB AT ALL.
WE ARE VERY GRATEFUL FOR THIS DONATION.
WE ARE VERY EXCITED TO FINALLY ACT ON A PROJECT THAT THE LES HAD ENVISIONED FOR QUITE SOME TIME.
I'M EXCITED TO INTRODUCE OUR PARTNERS, THE PEOPLE THAT WE ARE PROPOSING TO GO INTO AN AGREEMENT WITH TONIGHT VIA ARCHITECTS, AND THEY'RE GOING TO WALK US THROUGH THEIR PROPOSAL.
>> THANK YOU, KELLY. I WANT TO MENTION TO THE LE ESTATE AND MR. H JIMENEZ, WHO'S MANAGING THAT.
WE DO APOLOGIZE THAT WE DIDN'T ADDRESS THIS QUICKER.
THIS HAS BEEN SETTING US THROUGH A COUPLE OF ADMINISTRATIONS, BUT WE'RE IN A GOOD SPOT NOW AND I THINK WE'RE GOING TO BE VERY EXCITED WHEN WE SEE WHAT THEY'LL HAVE TO OFFER.
I'M ANN HILDENBRAND WITH BRW ARCHITECTS, AND I'M JOINED BY CHRIS CANO, OUR DESIGN PRINCIPAL AT BRW ARCHITECTS.
I LEAD OUR K-12 SECTOR AT BRW,
[01:05:02]
AND CHRIS IS HERE AS HIS EXPERTISE.EXCITED, THIS JOURNEY STARTED APPROXIMATELY FIVE YEARS AGO FOR US WHEN WE WERE ASKED TO SUBMIT QUALIFICATIONS FOR THIS PROJECT TO DO A SCIENCE AND ART EDITION.
WITH THAT, WE PUT TOGETHER VISIONARY RENDERINGS OF OUR UNDERSTANDING OF THE PROPOSED PROGRAM THAT WAS COMMUNICATED TO US, AND WE HAVE IN THE MEANTIME, ALSO HAD ADDITIONAL VISIONARY MEETINGS WITH DOCTOR CHRIS.
>> AS WE VISITED THE CAMPUS THAT IT MULTIPLE TIMES TONIGHT, VERY UNIQUE, AND IT'S REALLY A SPECIAL PLACE.
WE IMMEDIATELY CAN RECOGNIZE THAT JUST WALKING ON THE CAMPUS AND SEEING THE CHARACTER OF THE BUILDINGS, IF THE NATURAL BEAUTY OF THE SITE, BUT ALSO OF CO, THE RIGOR OF POOL WORK.
WE'RE TRYING TO CAPTURE THAT SPIRIT IN CHARACTER IN THE ADDITION THAT WE MIGHT HAVE THE OPPORTUNITY.
IMMEDIATELY, WE START SKETCHING ON HOW WE CAN CAPTURE THAT SPIRIT, DEALING WITH THE SITE TOPOGRAPHY OF THIS PARTICULAR LOCATION ON THE CAMPUS, AND ALSO THE CHARACTER OF THE ARCHITECTURE THAT ALREADY.
WE ALSO REALLY IDENTIFIED WITH THE IB LEARNER PROFILE.
THAT IS SOMETHING WE LIKE TO THINK HOW WE OPERATE EVERY DAY AND HOW WE APPROACH DESIGN OF BUILDINGS.
THE LOCATION FOR THIS BUILDING EXPANSION IS FAIRLY DEFINED BY THE DRIVES BIOGRAPHY.
THERE'S SOME RETAINING WALLS THERE, IT'S PRETTY CLEAR AS WELL AS THE END WALL OF THAT BUILDING, AS WE UNDERSTAND, SET UP FOR A FUTURE EDITION, SO IT BECOMES VERY LOGICAL WHERE THIS BUILDING WOULD SIT, AND IT'S ONLY GOING TO BE AS BIG AS THAT LAND ALLOWS FOR.
BUT WE WANTED TO EXPLORE SOME VARIATIONS OF HOW WE COULD LAY OUT THE PROGRAM AS WE WERE INFORMED FIVE YEARS AGO.
BUT THE TOP RIGHT OF THE PAGE IS THE PYP AND THE MAIN ENTRANCE AND TO THE UPPER LEFT IN GRAY IS THE EXISTING BUILDING.
WITH OUR FIRST SCHEME, WE LOOKED AT EXTENDING THE CORRIDOR, ALLOWING IT TO SERVE AS A COLLABORATION SPACE LINKED BY A MAKER SPACE TO THE NORTH, WHICH WOULD BE FAIRLY LARGE, THAT HAVE DIRECT ACCESS TO THE LARGE OUTDOOR LEARNING AREA.
TO THE SOUTH OF THAT COLLABORATION COULD BE PART, WHICH COULD ALSO HAVE OUTDOOR LEARNING, AND THEN ON THE END OF THIS BUILDING ADDITION, COULD BE THE TWO SCIENCE LABS.
EACH OF THESE HAVE INTERACTION BETWEEN EACH OTHER.
THIS IS JUST ONE OPPORTUNITY, HOW THAT COULD LAY OUT, AND WE ENVISION WHAT THE INTERIOR AND CONNECTION TO THE EXTERIOR WOULD BE.
WHEN THIS IMAGE YOU'RE SEEING THAT SCIENCE LAB OPENING UP TOWARDS THE PYP THAT YOU'RE SEEING THE OPEN GARAGE DOOR, AND THE TOPOGRAPHY, CREATING A REALLY GREAT OUTDOOR.
THEN ANOTHER VARIATION OF THAT.
WE CAN HAVE ROTATED THAT COLLABORATION AREA ABOUT 90 DEGREES.
WIDENED IT, SO IT WOULD HAVE THAT DIRECT CONNECTION TO THE LARGE OUTDOOR LEARNING AREA BETWEEN THE BUILDING AND THE PYP.
THE SCIENCE LAB TO GET A LITTLE LARGER HERE, THE MAKER COLOR.
AGAIN, IT'S JUST VARIATIONS OF A THEME, DIFFERENT WAYS TO ORGANIZE THE SPACE.
NONE OF THESE ARE RIGHT OR WRONG YET.
THIS IS JUST OUR FIRST IMPRESSION.
THEN WHAT THAT MAKE OR SPACE COULD LOOK LIKE, ACCOMMODATING ALL THE FUNCTIONS THAT NEED TO HAPPEN IN THAT FACILITY, SEEING THE CORD REELS IN THE CEILING, A LOT OF STORAGE EQUIPMENT FOR MATERIALS.
AGAIN, THAT INDOOR OUTDOOR CONNECTION AWARDS PYP.
THEN A THIRD VARIATION OF THE LAYOUT CAN FLIP HERE THE SCIENCE MAKER SPACE.
THAT COLLABORATION IN BETWEEN.
BOTH THE SCIENCE AND MAKER SPACE CAN USE THAT COLLABORATION SPACE.
THERE'S CONNECTIVITY INTERIOR AS WELL AS TO THE OUTSIDE.
IN THIS CASE, WE HAD THE SCIENCE LABS ADJOINING WITH A DIVISABLE WALL BETWEEN, SO WHEN WE LOOK AT THAT SCIENCE LAB, IT COULD SERVE AS TWO INDIVIDUAL SPACES OR YOU COULD OPEN UP THAT WALL TO BE LARGE SPACE AGAIN WITH THAT.
THERE'S BUILDING AND SOME FLEXIBILITY, MODERNIZING IT OBVIOUSLY TO THE LEARNING CONDITIONS AND LEVERAGE THE GREAT OPPORTUNITIES HAVE ON THE SITE TODAY.
>> ARE THOSE OPEN SPACES WITH WINDOWS OR?
>> HERE WE WERE PROPOSING THEM AS OPERABLE WALL, HAVE A GLASS GARAGE DOOR, CLOSE AND YOU GET DAYLIGHT, BUT YOU OPEN ONTO A PLAZA SPACE.
[01:10:10]
>> NEXT STEPS IS THIS JOURNEY THAT WE'RE SHOWING HERE, THAT TAKES US ALL THE WAY FROM THIS CONCEPT DESIGN THROUGH CONSTRUCTION AND THROUGH YOU MOVING INTO YOUR ADDITION.
EVEN AFTER YOU MOVE INTO THE ADDITION, WE DON'T GO AWAY.
WE STAY THERE WITH YOU, MAKE SURE THAT THE BUILDING IS FUNCTIONING FOR YOU AND MAKE SURE THAT THE CONTRACTOR HAS ADDRESSED ALL YOUR CONCERNS AND THAT THE BUILDING IS WORKING FOR YOU.
WELL, WITH THAT, WE HAVE DEVELOPED THE SCHEDULE THAT WE THINK WILL WORK FOR THE PROGRAM.
PART OF THE FIRST THING WE DO IS WE ESTABLISH AND CONFIRM A BUDGET.
THEN WE DEVELOP THAT CONCEPT DESIGN FURTHER.
WE DETAIL OUT THE PROGRAM WHAT THOSE SPACES NEEDS ARE, WHAT THE SQUARE FOOTAGES NEED TO BE AND WE DEVELOP A FLOOR PLAN AND A SITE PLAN, AND THEN WE REVIEW THAT ALSO WITH THE TOWN TO MAKE SURE WE'RE IN COMPLIANCE WITH ALL THE CODE ISSUES.
PART OF THAT WOULD BE TO CONFIRM IF A STORM SHELTER WOULD BE REQUIRED FOR THAT ADDITION.
THEN WITH THAT, WE WOULD ALSO WANT TO START THE GEO TECH AND SURVEY SO THAT WE CAN REALLY BOLT DOWN THAT DESIGN AND DEVELOP INTO THE CONSTRUCTION DOCUMENTS.
AT THE END OF CONSTRUCTION DOCUMENTS, WE WOULD DO A COMPETITIVE SEAL PROPOSAL.
WE WOULD RECOMMEND THAT TO SOLICIT A CONTRACTOR FOR THE WORK, AND WE WOULD ANTICIPATE THAT WE COULD START CONSTRUCTION AFTER THAT DESIGN AND THAT BIDDING PERIOD AND THE PERMITTING BY NEXT SUMMER IF WE DO START THIS SPRING. THE SUMMER OF 26.
>> TO CLARIFY YOUR ROLE IN ARCHITECTS [OVERLAPPING]
>> YOU'RE ALSO THE BASICALLY THE ONE WHO LOOKING OVER THE GENERAL CONTRACTOR WHO'S LOOKING OVER THE [INAUDIBLE].
>> YES. WE WOULD DO CONSTRUCTION ADMINISTRATION.
OUR CONTRACT GOES THROUGH CONSTRUCTION AND THROUGH THE WARRANTY PERIOD.
>> WE'RE GOING TO TALK ABOUT THIS LATER ON THE AGENDA ITEM, BUT I LOVE THE DRAWINGS, KELLY, GREAT JOB GETTING ON THIS.
>> THANK YOU ALL FOR BEING HERE. NOW GOING TO ADJOURN THE WORK SESSION OF 4:14.
LET'S TAKE A SIX MINUTE BREAK, WE'LL START AT 4:20.
[A. CALL REGULAR MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT]
THE WESTLAKE TOWN COUNCIL BOARD OF TRUSTEES MEETING FOR MAY 20TH, 2025.I CALLED THE REGULAR MEETING TO ORDER.
WE HAD SOME BUSINESS WE HAD TO ATTEND TO.
COUNCIL, THE QUORUM IS PRESENT, AND COUNCILMEMBER SMITH IS JOINING VIA VIDEO CONFERENCE.
WE'LL START THE MEETING OUT FOR THE INVOCATION AND WE HAVE PASTOR RANDY COCK FROM MILESTONE CHURCH. THANK YOU FOR BEING HERE.
>> FIRST OF ALL, MAYOR GREAVES, COUNCIL MEMBERS, CITY MANAGER CARROLL.
THANK YOU SO MUCH FOR THE OPPORTUNITY.
ON BEHALF OF MASON CHURCH, IT IS REAL PRIVILEGE, AND HONOR TO BE HERE IN FRONT OF YOU GUYS TODAY AND LADIES.
I JUST WANT TO FIRST OFTEN SAY OUR HEARTS ARE WITH THE TOWN OF KELLER.
WE'RE IN WESTLAKE, I APOLOGIZE.
>> OUR HEARTS ARE VERY MUCH WITH THE TOWN OF WESTLAKE FROM THE LOSS THAT WESTLAKE ACADEMY EXPERIENCED LAST WEEK.
I KNOW THAT THE CHUNG FAMILY IS AN INTEGRAL PART OF THIS COMMUNITY OF WESTLAKE ACADEMY, SOME OF OUR PASTORS WERE EVEN THERE LAST WEEK AS THINGS WERE DEVELOPING.
OUR HEARTS ARE WITH YOU. WE'RE LIFTING UP THE CHUNG FAMILY AND OUR PRAYERS.
YOU AS LEADERSHIP, WE'RE PRAYING FOR YOU GUYS AS YOU RALLY AROUND THIS FAMILY AND THIS COMMUNITY, AND OUR PRAYERS ARE WITH ALL OF YOU GUYS DURING THAT.
>> I APOLOGIZE FOR SAYING KELLER.
>> THAT'S OKAY. WE LIKE KELLER.
>> YES, THAT'S GOOD. LET'S GO TO PRAYER.
HEAVENLY FATHER, WE COME TO YOU THIS AFTERNOON, AND WE JUST THANK YOU, FATHER FOR THE OPPORTUNITY THAT WE HAVE A CITIZENS OF THIS GREAT COUNTRY AND OF THIS STATE AND OF THIS TOWN TO COME TO GATHER AND TO EVEN CALL UPON YOUR NAME IN MOMENTS LIKE THIS.
LORD, WE COME BEFORE YOU NOW AND WE
[01:15:01]
LIFT UP THIS FAMILY TO THE CHUNG FAMILY LORD WHO HAVE JUST GONE THROUGH AN INCREDIBLE LOSS IN THEIR LIVES.WE CAN ONLY IMAGINE THE PAIN AND THE GRIEF THAT THEY'RE WALKING THROUGH AND EXPERIENCING, BUT WE KNOW THAT YOU'RE NOT FAR FROM THEM.
THEY'RE NOT WALKING THROUGH THIS ALONE SO I PRAY FATHER THAT YOUR PRESENCE WILL BE VERY NEAR TO THEM AND THEIR FAMILY DURING THIS TIME.
I PRAY FOR THE COMMUNITY AT LARGE AND FOR THE WESTLAKE ACADEMY FAMILY, THE FACULTY, THE ADMINISTRATORS, GOD THAT YOU'LL GIVE THEM WISDOM AS THEY CARE FOR THE STUDENTS AND THEIR FAMILIES, AS THEY ALL GRIEVE THIS TRAGIC LOSS.
GOD, I PRAY THAT YOU'LL WRAP THEM WITH YOUR ARMS OF LOVE DURING THIS SEASON.
I PRAY NOW FOR THIS LEADERSHIP TEAM HERE THAT'S GATHERED TO LEAD THE CITY AND TOWN OF WESTLAKE.
GOD, I PRAY THAT YOU WILL GIVE THEM WISDOM FROM ON HIGH AS THEY DO WHAT'S BEST FOR THE PEOPLE OF THIS COMMUNITY.
PRAY THAT YOU'LL GIVE THEM A FAVOR AND OPPORTUNITIES THAT THEY ARE LOOKING AT.
I PRAY THE LORD YOU'LL OPEN UP DOORS FOR THEM, THAT THEY COULD NEVER OPEN FOR THEMSELVES.
I PRAY YOUR WISDOM TO BE WITH THEM, YOU'LL BLESS THEM AND GUIDE THEM IN ALL THAT THEY DO.
WE PRAY THIS ALL IN THE NAME OF JESUS. AMEN.
PLEASE RISE AND JOIN ME TO RECITE THE PLEDGE OF ALLEGIANCE AND PLEDGE TO THE TEXAS.
>> WE'RE VERY GRATEFUL TONIGHT TO HAVE THREE OF OUR ACADEMY STUDENTS HERE TODAY.
WE HAVE MOLLY, GRADE FOUR, AND MIRA, WHO'S IN KINDERGARTEN, AND WE ALSO HAVE IVANNA SHARMA, WHO IS IN GRADE THREE.
WE'RE GOING TO TURN THIS OVER TO YOU, LADIES.
CITIZEN AND PARENT COMMENTS, I THINK THERE WAS ONE THAT'S BEEN WITHDRAWN. IS THAT RIGHT? DOES ANYBODY WISH TO SPEAK? MR. SASSER, ITEMS OF COMMUNITY INTEREST.
[D. ITEMS OF COMMUNITY INTEREST]
>> GOOD AFTERNOON, MAYOR. COUNCIL, AND GOOD AFTERNOON, EVERYBODY, SO GLAD TO SEE SO MANY PEOPLE HERE.
THERE'S A FEW THINGS THAT WE'RE GOING TO TALK ABOUT THAT'S COMING UP HERE IN THE NEXT COUPLE OF DAYS, AND WE WANT TO RECAP SOME NOTABLE EVENTS THAT HAVE GONE AROUND TOWN, SO I'LL GET RIGHT TO IT.
TOWN HALL MUNICIPAL COURT WILL BE CLOSED IN OBSERVANCE OF MEMORIAL DAY ON MAY 26TH SO THAT'S THE BIG THING GOING ON RIGHT NOW.
AT WESTLAKE ACADEMY, I HEAR YOU GUYS HAVE QUITE A FEW THINGS GOING ON HERE IN THE NEXT FEW DAYS.
NO BIG DEAL. [LAUGHTER] NOT CRUISING INTO THE SUMMER BY ANY MEANS.
ALL THESE THINGS HAVE BEEN SET IN YOUR PACKET, SO IF IT'S HARD TO KEEP UP, YOU GUYS HAVE THOSE, BUT I JUST WANT TO REMIND EVERYBODY ABOUT WHAT'S GOING ON. VERY BUSY FEW DAYS.
MIDDLE SCHOOL AND HIGH SCHOOL AWARD CEREMONIES ARE GOING TO BE HAPPENING TOMORROW AT NINE AND 1:00 PM AT THE GYM.
SENIOR BANQUET IS TOMORROW AT THE BOWDEN KELLER.
THAT'S AT SIX O'CLOCK, SO THAT SHOULD BE PRETTY EXCITING.
THE BANK LAUREATE IS GOING TO BE MAY 22ND AT 8:00 AM IN THE GYM.
THE SENIOR CLAP OUT IS AT 9:00 AM ON THAT SAME DAY.
OUR SENIOR AWARDS ARE GOING TO BE ON THE 22ND AT 9:30 AT THE GYM, FOLLOWED IMMEDIATELY BY THE BRICK LAYING, WHICH IS ALWAYS AN EMOTIONAL TIME FOR ALL OF THE SENIORS AND FAMILIES.
THAT'S GOING TO BE REALLY NICE.
THEN THE FIFTH GRADE AWARDS ARE GOING TO BE ON MAY 23RD AT 8:00 AM AT THE GYM, CULMINATING IN OUR GRADUATION ON MAY 24TH AT 2:00 PM AT THE HURST CONFERENCE CENTER.
VERY BUSY. IT'S GOING TO BE VERY EXCITING.
THERE'S SO MANY EVENTS HERE AND IT'S REALLY COOL TO SEE NOT ONLY THE WESTLAKE ACADEMY STAFF, THE TOWN STAFF AS WELL COMING TOGETHER TO MAKE THIS HAPPEN TO CELEBRATE OUR SENIORS AND THEIR FAMILIES AND ALL OF OUR STUDENTS AND OUR FAMILIES.
WE'RE EXCITED ABOUT ALL OF THIS.
I'M GOING TO QUICKLY RECAP AS WELL, SOME OF THE EVENTS WE'VE HAD.
THE FIRE STATION OPEN HOUSE JUST A FEW DAYS AGO, WE HAD ABOUT 500 PEOPLE THERE.
[01:20:03]
PERFECT WEATHER. YOU COULDN'T HAVE ASKED FOR ANYTHING MORE, TREMENDOUS JOB TO CHIEF R, THE ENTIRE WESTLAKE, FIRE AND EMS STAFF.THIS HAS REALLY BECOME A CORNERSTONE OF ONE OF OUR COMMUNITY EVENTS NOW.
THIS HAS BEEN TWO YEARS IN A ROW IN WHICH WE'VE HAD GIGANTIC CROWDS, PERFECT WEATHER.
THEY JUST DID A TREMENDOUS JOB.
WE HEARD A LOT OF PEOPLE GIVING US GREAT FEEDBACK ON THAT AND THE BURGER FLIPPERS WERE JUST FANTASTIC AS WELL.
CONGRATULATIONS, TOWN MANAGER, WADE CARROLL FOR A STELLAR JOB AS WELL AS DIANA BUCHANAN AS WELL FOR ALL HER HELP.
OUR SPRING CONCERT HAD ABOUT 130 PEOPLE.
WE HAD A 80S BAND OUT HERE JUST RIGHT OUTSIDE HERE.
WE HAD TO RESCHEDULE. I THINK THAT HURT THE NUMBERS BECAUSE OF THE WEATHER, BUT BOY, IT LOOKED LIKE EVERYBODY IS HAVING A GREAT TIME.
COUNCIL MEMBER DUANE, YOU WERE THERE.
WE REALLY APPRECIATE YOUR SUPPORT AS WELL.
EVERYONE WE TALKED TO IS SUPER EXCITED ABOUT OUR CONCERTS THAT ARE COMING UP IN THE FALL.
I ABSOLUTELY LOVE THE VENUE AND HAD NOTHING BUT GREAT THINGS TO SAY ABOUT IT AS WELL.
THEN FINALLY, I KNOW WE MENTIONED IT A LITTLE WHILE AGO, BUT I WANTED TO UPDATE SOME OF THE GALA INFORMATION.
IT WAS HOSTED BY THE WESTLAKE ACADEMY FOUNDATION.
THEY SAW AROUND 200 GUESTS AND A LOT OF ONLINE BIDDERS, JUST SHY OF $390,000 ARE RAISED, $110,000 IN SCHOLARSHIPS, $150,000 IN LIVE AUCTIONS, WHICH WAS A NEW RECORD.
NOTABLY, THEY AUCTIONED OFF THREE VIP, 24/7 RESERVE PARKING SPOTS FOR $28,000 EACH. THAT'S GREAT.
>> WE NEED TO BUILD A PARKING GARAGE.
>> HIDDEN, OF COURSE. YES. THEN $82,000 FOR STUDENT STUDY HUBS WHICH WAS A FUN ITEM.
DR. MYERS DID WANT ME TO PASS ALONG TO EVERYONE THAT THE MARRIOTT WESTLAKE STAFF, WERE GREAT TEAMMATES AND ABSOLUTELY LOVE HOSTING THE EVENT AND ARE EAGER TO DO IT AGAIN NEXT YEAR.
CONGRATULATIONS TO THOSE GUYS FOR ALL OF THAT.
THOSE ARE YOUR ITEMS OF COMMUNITY INTEREST.
>> A COUPLE OF THINGS, IT'S PROBABLY A LITTLE PREMATURE, BUT WE ARE PLANNING MEMORIAL NEXT TUESDAY TO 27TH AROUND 637 FOR THE CHUNG FAMILY, MORE INFORMATION TO COME.
>> THANK YOU FOR YOUR HELP ON THAT.
THEN IT'S A LITTLE EARLY, BUT COUNCILMAN GAUTIER, WE'RE DOING THE FLAGS AGAIN DOWN DAVIS AND WE'RE GOING TO EXPAND TO SOLANO.
I HAVE GRAND PLANS THIS YEAR FROM 114 ALL THE WAY TO DAVIS.
WE'RE GOING TO DO SOLANO AS WELL, SO MORE INFORMATION TO COME OUT ON THAT.
>> YES. THE CANDLELIGHT VIGIL WILL MORE THAN LIKELY BE RIGHT OUT HERE, IF YOU GUYS ARE FAMILIAR WITH WHERE THE TREE LIGHTING IS HELD FOR THE COMMUNITY, IT'S GOING TO BE RIGHT OUT HERE OUTSIDE OF COUNCIL CHAMBERS.
WE'RE MAKING PLANS FOR THAT AND AS FAR AS THE FLAGS GO, WE'RE ALREADY GETTING CALLS FROM RESIDENTS WANTING TO VOLUNTEER.
>> WE'RE GOING TO HAVE PROBABLY 2,500 FLAGS OUR SECOND YEAR.
TROPHY CLUB DOES 40,000. THINK ABOUT THAT.
>> YEAH WE WILL, BUT NOT THIS YEAR.
>> THANK YOU, JOHN, AS ALWAYS.
I'M GOING TO GO IN REAL QUICK.
[E.1. National Public Works Week May 18-24, 2025 Proclamation (Mayor Kim Greaves)]
PROCLAMATION AND RECOGNITION.THE PROCLAMATION TO NATIONAL PUBLIC WORKS WEEK.
WE TALKED ABOUT THIS A LITTLE EARLY, THE VALUE THAT THEY PROVIDE TO OUR TOWN AND KEEPING THINGS SAFE, BUT WHEREAS PUBLIC WORKS PROFESSIONALS FOCUS ON INFRASTRUCTURE FACILITIES AND SERVICES THAT ARE VITAL IMPORTANCE TO SUSTAINABLE AND RESILIENT COMMUNITIES TO PUBLIC HEALTH, HIGH QUALITY OF LIFE, AND WELL BEING OF THE PEOPLE OF WESTLAKE.
WHEREAS THESE INFRASTRUCTURE FACILITIES AND SERVICE COULD NOT BE PROVIDED WITHOUT THE DEDICATED EFFORTS OF PUBLIC WORK PROFESSIONALS WHO ARE ENGINEERS, MANAGERS, AND EMPLOYEES AT ALL LEVELS OF GOVERNMENT AND THE PRIVATE SECTOR.
WE'RE RESPONSIBLE FOR REBUILDING, IMPROVING, AND PROTECTING OUR NATION'S TRANSPORTATION, WATER SUPPLY, WATER TREATMENT, AND SOLID WASTE SYSTEMS. PUBLIC BUILDINGS AND OTHER STRUCTURES AND FACILITIES ESSENTIAL FOR OUR CITIZENS.
WHEREAS, IT IS IN THE PUBLIC INTEREST FOR OUR CITIZENS, CIVIC LEADERS, AND CHILDREN IN WESTLAKE TO GAIN KNOWLEDGE AND MAINTAIN AN ONGOING INTEREST AND UNDERSTANDING OF THE IMPORTANCE OF PUBLIC WORKS AND PUBLIC WORKS PROGRAMS FOR THEIR RESPECTIVE COMMUNITIES, AND WHEREAS THE YEAR 2025 MARKS THE 65TH ANNUAL NATIONAL PUBLIC WORKS WEEK SPONSORED BY THE AMERICAN PUBLIC WORKS ASSOCIATION.
NOW, THEREFORE, I KIM GREAVES, MAYOR OF THE TOWN OF WESTLAKE, TEXAS, THE TOWN COUNCIL DO HEREBY PROCLAIM THE WEEK OF MAY 18TH TO 24TH, 2025 NATIONAL PUBLIC WORKS WEEK.
WHO'S HERE? I SEE CHERYL, KYLE.
I'LL COME GET THAT. THANK YOU.
[01:25:16]
THANKS FOR KEEPING WESTLAKE RUNNING, GUYS.>> KYLE, WE STILL WANT TO RIDE WITH YOU.
NEXT AGENDA ITEM. RECOGNITION OF THE 2025 WESTLAKE ACADEMY SAFETY SQUAD, KELLY.
[E.2. Recognition of the 2024-2025 Westlake Academy Safety Squad Members (Dr. Kelly Ritchie, Head of School)]
>> YES. WE'RE VERY EXCITED TONIGHT TO HAVE OUR INAUGURAL SAFETY SQUAD MEMBERS HERE TONIGHT.
I WANT TO COMMEND BETH HUGHES, OUR PIP PRINCIPAL.
WE STARTED OUT PRETTY STRONG WITH OUR CAR LINE HELPERS IN THE MORNING AND THEN THOSE FADED AWAY.
WE SAT AND WE VISITED ABOUT IT AND BETH EXPANDED THE OPPORTUNITIES FOR MOMS AND GRANDPARENTS.
WE WERE SOLELY RELYING ON DADS PRETTY MUCH AT FIRST AND SO WE EXPANDED THAT CALL AND WE STILL DIDN'T GET QUITE ENOUGH PEOPLE.
TO BEST CREDIT, THIS WAS ONE OF HER INITIATIVES THIS YEAR.
SHE GOT THIS WONDERFUL GROUP OF STUDENTS TOGETHER AND WE GAVE THEM A LEADERSHIP ROLE AND WE GAVE THEM SAFETY VEST AND WE TRAINED THEM HOW TO BE SAFE IN THE CAR LINE, AND I WANT TO REALLY THANK BETH BECAUSE THIS HELPED OUR PROCESSES IN THE MORNING GREATLY, AND THESE STUDENTS ARE PHENOMENAL.
THEY SHOWED UP, RAIN OR SHINE OR ALL KINDS OF ELEMENTS AND THEY DID THEIR DUTIES.
THANK YOU VERY MUCH. WE'RE GOING TO RECOGNIZE YOU NOW AND WE'LL GET A PICTURE TOO.
[APPLAUSE] TRISTAN [APPLAUSE] BECKETT, MADELINE, MATTY, PRESTON, [INAUDIBLE] AND TRISTAN TANG [APPLAUSE] SAWYER, AND DON'T FORGET SUE.
>> THANK YOU AGAIN, GUYS. WE APPRECIATE ALL YOUR WORK THIS YEAR.
>> WE DID HAVE A QUICK VIDEO, AND I'M SORRY.
I DON'T WANT TO SKIP THAT BECAUSE WE GOT THESE KIDS IN ACTION, SO WE WANT TO SEE THAT.
>> [MUSIC] HI MY NAME PRESTON.
I'M FIFTH GRADE, I'M ON THE SAFETY SQUAD.
>> HI, MY NAME IS ELSIE, I'M IN FIFTH GRADE AND I'M PART OF THE SAFETY SQUAD.
I'M FIFTH GRADE, AND I'M ON THE SAFETY SQUAD.
>> THE AMAZING THING ON BEING ON THE SAFETY SQUAD IS BEING ABLE TO HELP CHILDREN GET OUT OF THEIR CAR AND TELLING THEM POSITIVE COMMENTS IN THE MORNING.
>> WE HAVE TO MAKE SURE THEY DON'T RUN ON THE CURB SO THEY DON'T FALL ON THE STREET.
YOU HAVE TO GET THEM OUT OF THE CAR SAFELY AND JUST KEEP THE LINE MOVING.
>> WE HAVE TO WAKE UP EARLY, WE HAVE TO 7:28.
>> IN THE MORNINGS, I HAVE TO WAKE UP EARLY TO GET READY AND BE AT SCHOOL AROUND 7:25, 7:30.
I CAN WEAR MY VEST AND GET TO MY SPOT.
>> I HAVE TO PULL TOGETHER WHEN I GET THERE, AND I HAVE TO PUT ON THE SMILE ON MY FACE WHEN KIDS COME BY.
>> IT'S A GOOD WAY TO LEADERSHIP AND RESPONSIBILITY BECAUSE YOU NEED TO BE RESPONSIBLE TO WAKE UP AND GET TO SCHOOL ON TIME AND YOU'RE A LEADER BECAUSE YOU'RE SETTING THE EXAMPLE FOR THE OTHER STUDENTS.
>> I LIKE HELPING KIDS OUT AND JUST MAKING THEM HAPPY EVERY SINGLE DAY.
>> MY FAVORITE PART IS TO LET THE STUDENTS START THEIR DAY OFF WITH A SMILE BUT I LIKE TO GIVE FIVES TO SHARE THAT SO THAT THEY'RE SMILING AND NOT SAD IN THE MORNING.
>> I DO THIS BECAUSE I LIKE TO INSPIRE THE YOUNGER KIDS
[01:30:04]
TO DO THIS WHEN THEY GROW UP AND BECOME IN FIFTH GRADE OR FOURTH GRADE THAT THEY CAN DO IT TOO.THANK YOU SO MUCH, HELPING OUR SCHOOL, HELPING OUR COMMUNITY.
I JUST CAN'T APPRECIATE ENOUGH.
DR. RITCHIE AND WADE, I WAS JUST THINKING, SEEMS LIKE IT WAS 10 YEARS AGO, WE CHANGED A TRAFFIC PATTERN, BUT IT WAS JUST A FEW MONTHS AGO THAT'S WORKED OUT REALLY WELL, BUT THAT WAS JUST FABULOUS.
THANK YOU. GOOD JOB, PARENTS. THANKS FOR BEING HERE.
[F.1. Westlake Academy IB Programme Five Year Evaluation Report (Dr. Kelly Ritchie, Head of School)]
NEXT IS A PRESENTATION OF THE WESTLAKE ACADEMY IB PROGRAM, FIVE YEAR EVALUATION REPORT, DR. RITCHIE.>> ALL RIGHT, SO NEXT UP, SO WE HAVE TWO OF OUR WONDERFUL IB COORDINATORS HERE, SARAH STACK AND ALLISON SCHNEIDER.
THIS YEAR, IN CASE SOMEHOW YOU MISSED IT, THIS WAS OUR FIVE YEAR EVALUATION YEAR.
IT IS A BIG DEAL TO GO THROUGH THE FIVE YEAR EVALUATION.
IB HAS SUBMIT ALL KINDS OF DOCUMENTS IN PREPARATION FOR THAT.
IT IS TRULY A YEAR LONG STUDY TO GET READY FOR WHAT ENDS UP BEING THEIR SITE VISIT.
THEY COME. THEY SPEND MULTIPLE DAYS ON CAMPUS WITH US.
THEY GO THROUGH EVERY PART OF OUR PROGRAM.
THEY TALK TO LITERALLY EVERYONE ON CAMPUS AND PEOPLE THAT WE EVEN NORMALLY DON'T HAVE ON CAMPUS.
SOME OF YOU MIGHT HAVE BEEN INVOLVED IN THOSE CONVERSATIONS.
WE ARE INSPECTED IN ALL KINDS OF WAYS.
THEN WHAT ENDS UP HAPPENING IS WE'RE GIVEN A REPORT AND FEEDBACK AROUND HOW WE ARE DOING THE IB PROGRAM AT WESTLAKE ACADEMY AND WHETHER OR NOT IT MEETS THEIR STANDARDS AND EXPECTATIONS.
I'M GOING TO TURN IT OVER TO OUR EXPERTS IN THIS AREA AND THEY'RE GOING TO WALK YOU THROUGH THE RESULTS OF THAT REPORT.
>> GOOD AFTERNOON. AS DR. RITCHIE SAID, THIS PROCESS BEGAN IN JANUARY 2024, AND IT CULMINATED WITH THE SITE VISIT IN MARCH 2025.
WE'RE HERE TO SHARE THE REPORT WITH YOU IN THE AGENDA PACKET.
YOU HAD THE FULL REPORT AS WRITTEN BY IB.
THE HIGHLIGHTS WE'RE GOING TO GIVE YOU TODAY ARE SOME QUALITATIVE MEASURES OF HOW WE ARE DOING WITHIN OUR IMPLEMENTATION OF THE PYP, MYP, AND DP.
MR. LUELLEN, THE DP COORDINATOR, HE'S WRAPPING UP DP TESTING, SO WE ARE GOING TO SPEAK ON HIS BEHALF AS WELL AS BEST AS WE CAN ABOUT THE DIPLOMA PROGRAM.
ARE WE SUPPOSED TO PRESS THIS? THERE WE GO.
>> WELL, WE'LL START OFF WITH SOME CELEBRATIONS AND WE HAD MANY OF THEM.
WE HAD A VERY SUCCESSFUL VISIT, AND IT WAS A WONDERFUL REPORT.
I'M GOING TO START LOOKING AT TWO OF THE AREAS THAT WE EVALUATED ON PURPOSE AND ENVIRONMENT.
THEY LIKED ALL THE WORK THAT WE WENT INTO WITH OUR MISSION STATEMENT WHEN WE REVAMPED THAT, LOOKED AT IT, WHAT WORKED FOR US IN OUR CONTEXT NOW.
THEY LOVED OUR COMMITMENT TO THE IB PHILOSOPHY AND MISSION AND COULD SEE IT WHEREVER THEY WENT ON CAMPUS AND WHOEVER THEY SPOKE TO.
THEY APPRECIATED THE SENSE OF COMMUNITY THAT THEY FELT AS SOON AS THEY STEPPED ON OUR CAMPUS, THEY COULD SEE EVERYONE WAS INCLUSIVE AND PART OF OUR COMMUNITY, AND THEY COULD SEE THAT WE LOOKED OUT FOR EACH OTHER.
THERE WAS COMPASSION, DEEP COMPASSION IN THE LEARNING IN EVERY SPACE OF OUR SCHOOL.
WE NAILED IT WITH OUR PURPOSE.
ENVIRONMENT. WE CONTINUE WITH THAT.
THIS IS A QUOTE FROM THEM, "EVERY CORNER OF THE SCHOOL EXUDES AN IB EDUCATION." THAT'S A WONDERFUL ACCOLADE FROM THEM BECAUSE THEY DON'T GET TO SEE THAT EVERYWHERE THEY GO.
IT WAS APPRECIATED THE HIGH QUALITY LEARNING ENVIRONMENTS.
THEY VISITED MANY, MANY CLASSROOMS. SOME TEACHERS WERE DISAPPOINTED THAT THEY DIDN'T VISIT THEM TOO, BUT THEY HAD LIMITED TIME,
[01:35:01]
BUT THEY SAW A LOT.THEY APPRECIATED OUR IMPACT ON THE WIDER COMMUNITY.
WE'RE NOT JUST LOOKING AT WESTLAKE FROM WITHIN.
WE'RE LOOKING AT BEYOND THE DOORS OF THE SCHOOL, WHAT ARE OUR STUDENTS DOING? WHAT ARE OUR STAFF DOING? THEY LOOKED AT HOW WE'RE ONBOARDING OUR STUDENTS.
THERE'S BEEN A LOT OF WORK OVER IN THE LAST CYCLE ABOUT THE BEST WAY TO ONBOARD OUR STUDENTS SO THEY'RE READY FOR WESTLAKE ACADEMY AND THEY KNOW WHAT TO EXPECT.
BUT ALSO, WE KEEP THAT GOING WHEN WE'RE GOING BETWEEN PROGRAMS BETWEEN PYP AND MYP, MYP AND DP, AND NOW IN MYP BETWEEN MIDDLE SCHOOL AND HIGH SCHOOL TO MAKE SURE OUR STUDENTS ARE READY FOR IT.
THEY PICKED UP HOW MUCH WE LOOK AFTER EACH OTHER, THE TEACHERS SUPPORT EACH OTHER.
WE'RE A COLLABORATIVE TEAM, WE LOOK OUT FOR EACH OTHER.
WE ENJOY WORKING TOGETHER, WHICH IS GREAT.
THEY ALSO NOTED THE AMOUNT OF FUNDING THAT WE HAVE FOR PROFESSIONAL EDUCATION AND PROFESSIONAL DEVELOPMENT.
ALL OUR TEACHERS ARE TRAINED IN THE AREAS THEY NEED TO BE TRAINED IN, AND WE GO ABOVE AND BEYOND IN MANY AREAS.
>> FOR OUR NEXT SECTION HERE, CULTURE.
CULTURE REFERS TO THE WAYS OUR IB POLICIES ARE INFORMING SCHOOL CULTURE.
THESE IB POLICIES ARE NOT NECESSARILY BOARD POLICIES.
BITS OF IT MAY BE LIFTED FROM BOARD POLICY, BUT WHAT WE'VE BEEN DOING REAL STEADILY OVER THE FIVE YEAR CYCLE IS SITTING WITH OUR TEACHERS AND REALLY BREAKING DOWN WHAT THOSE POLICIES LOOK LIKE IN PRACTICE, AND SO WE HAVE A POLICY ON ACADEMIC INTEGRITY.
WE HAVE A POLICY ON INCLUSION, ACCESS TO THE PROGRAMS, LANGUAGE POLICY AND AN ASSESSMENT POLICY.
ANYTIME WE HAVE PROFESSIONAL DEVELOPMENT DAYS, AS IB COORDINATORS, IT IS OUR RESPONSIBILITY TO TRY TO PROMOTE THOSE POLICIES AND ENSURE THAT WE ARE FOLLOWING THOSE AGREED UPON ESSENTIAL AGREEMENTS WITHIN THOSE DOCUMENTS.
THEN ACTING WITH ACADEMIC INTEGRITY.
WE HAD A COMMITTEE OF TEACHERS FROM K THROUGH 12 WHO HELPED US REVIEW THAT ACADEMIC INTEGRITY POLICY.
WE REALLY MADE IT MORE RIGOROUS ALIGNING IT TO ALL OF OUR APPROACHES TO LEARNING TO THE LEARNER PROFILE, AND WE HAVE AN ACADEMIC INTEGRITY HONOR CODE THAT IS USED IN ALL OF OUR CLASSROOMS AND IT'S IN ENGLISH, SPANISH AND FRENCH.
WE'RE JUST REALLY PROMOTING TO STUDENTS WHAT THAT LOOKS LIKE IN THEIR ACADEMIC LIVES.
THEN HERE IN THE LEARNING SECTION, SOME THINGS THAT WERE NOTICED, THE WAY THAT WE DIFFERENTIATE TO MEET THE NEEDS OF OUR STUDENTS, WE TRY TO FIGURE OUT WHAT BARRIERS TO LEARNING STUDENTS MAY HAVE AND PUT SUPPORTS IN PLACE TO REMOVE THOSE BARRIERS.
THEY NOTICE THROUGHOUT THE CAMPUS THAT STUDENTS ARE ENGAGED IN INDEPENDENT INQUIRY, SELF REFLECTION, AND THEY'RE WORKING TOGETHER TO GIVE PEER FEEDBACK IN PEER EVALUATION.
ALL OF OUR COLLABORATIVE LEARNING STRUCTURES.
IF YOU'VE EVER BEEN INTO OUR CLASSROOM, YOU'LL NOTICE THAT WE TRY TO SEAT STUDENTS IN PODS OR TABLE GROUPS, AND THERE'S A LOT OF DISCUSSION AND PROJECTS THAT THEY'RE DOING WITH THEIR PEERS, SO THAT WAS EVIDENT.
IN 2023, WE STARTED A CONTINUUM EXHIBITION WHERE WE'RE HOSTING FOR THE COMMUNITY AN EVENING THAT PUTS ABOUT 200 AND SOMETHING PROJECTS ON DISPLAY.
WE HAVE OUR PYP EXHIBITION PROJECTS, OUR MYP PERSONAL PROJECTS, AND OUR DIPLOMA PROGRAM THEORY OF KNOWLEDGE.
THEY REALLY THOUGHT THAT THAT WAS SOMETHING WORTHY OF A COMMENDATION.
DURING THE VISIT, THEY NOTICED THAT OUR STUDENTS ARE PARTICIPATING IN VARIED ASSESSMENTS.
THIS CAN BE A RANGE OF ASSESSMENT STRATEGIES AND TOOLS THAT ARE USED.
IT'S NOT JUST A TEST OR QUIZ, BUT WE'RE DOING PERFORMANCE BASED ASSESSMENTS, OPEN ENDED TASKS, INFORMATIVE ASSESSMENTS JUST TO CHECK FOR UNDERSTANDING SO WE CAN USE THAT DATA TO MONITOR AND DOCUMENT WHAT NEEDS TO BE LEARNED IN THE FUTURE.
THE VISITING TEAM ALSO MET WITH PARENTS FROM EACH PROGRAM AND THEY WERE VERY IMPRESSED WITH THE LEVEL OF PARENT PARTNERSHIPS WE HAVE.
EVEN IN SOME OF THE IB LINGO, OUR PARENTS WERE ABLE TO SPEAK, WHICH TO US, THAT'S ALMOST A GOOD CONFIRMATION THAT WE ARE INSTILLING THE IB PHILOSOPHY THROUGHOUT ALL OF OUR COMMUNITY MEMBERS, NOT JUST OUR TEACHERS AND STUDENTS.
THEN LASTLY, HERE UNDER LEARNING, STUDENTS ARE ABLE TO FOR THEMSELVES AND FOR THEIR PEERS, WHETHER IT BE FOR WHAT THEY NEED IN THE LEARNING ENVIRONMENT OR WHAT THEY NEED TO BE SUCCESSFUL.
IF THEY'RE QUESTIONING FEEDBACK, THEY'RE GIVEN,
[01:40:01]
THEY KNOW HOW TO BE ASSESSMENT CAPABLE AND BE OWNERS OF THEIR LEARNING.>> ONCE WE'VE HAD THAT EVALUATION, WE THEN LOOKING TO WHAT THE NEXT FIVE YEARS LOOK LIKE.
THESE ARE SOME OF THE AREAS THAT WE'RE LOOKING TO DEVELOP AS WE CONTINUE ON THE NEXT FIVE YEARS, AND THIS IS WHAT HAVE BEEN IDENTIFIED BY THE IB COORDINATOR, US, IN CONJUNCTION WITH OUR VISIT AND CHATTING TO OUR SITE VISITORS WHO ARE FULL OF INFORMATION BECAUSE THEY'RE SO EXPERIENCED IN THE AREA OF IB.
WE'RE GOING TO BE LOOKING FOR WAYS TO ENHANCE COLLABORATION ACROSS THE IB CONTINUUM.
LOOK FOR MORE WAYS THAT WE CAN HAVE OUR PYP TEACHERS UPSWING WHAT'S GOING ON IN MYP, OUR DP TEACHERS DONE SEEING WHAT'S GOING ON IN THE LOWER GRADE, AND USING EACH OTHER AS RESOURCES, WE'VE GOT A STAFF THAT'S INCREDIBLY TALENTED WITH MANY SKILLS AND MUCH KNOWLEDGE TO BE SHARED SO GETTING THEM ALL OUT AND ABOUT A BIT MORE.
THAT'S ONE AREA WE'RE LOOKING AT.
CONTINUE TO EMPHASIZE THOSE SIX IB APPROACHES TO TEACHING.
KEEP GOING WITH OUR CONSTRUCTIVE COLLABORATIVE INQUIRY BASED APPROACH.
HOW DO WE KEEP EVOLVING FROM THAT, EXPANDING OUR TEACHER MENTORSHIPS.
ALLISON AND I ARE VERY EXCITED ABOUT THIS.
THIS IS ONE OF OUR BABIES WE'RE WORKING ON RIGHT NOW AND THE FOUNDATION IS HELPING US WITH THIS AS WELL. THAT'S GREAT.
WE'RE LOOKING AT WAYS THAT WE HAVE A TEAM OF TEACHERS THAT WE'LL BE MEETING WITH NEXT WEEK TO BUILD THAT PROGRAM UP, SO IT'S A MORE ROBUST MENTORSHIP PROGRAM BEYOND THE BUDDY SYSTEM THAT WE'VE HAD GOING TO SUPPORT OUR NEW TEACHERS AS THEY COME TO WESTLAKE WITH A WIDE VARIETY OF NEEDS, WHETHER THEY'RE NEW TO EDUCATION, NEW TO IB, OR THEIR VETERAN TEACHERS WHO HAVE SOMETHING TO SHARE WITH US TO HELP US.
THAT'S EXCITING. LOOK FOR FURTHER INFORMATION ABOUT THAT.
THEN WAYS TO EXPAND OPPORTUNITIES FOR MEANINGFUL STUDENT ACTION.
HOW CAN WE GET OUR STUDENTS OUT MORE IN THE COMMUNITY TO BUILD COMMUNITY CONNECTIONS.
SOME OTHER AREAS THAT WE CAN MOVE INTO AND TAP INTO AND LOOK FOR NEW RESOURCES WHERE WE CAN GET OUT INTO THE COMMUNITY WITH OUR STUDENTS.
SOME OF THAT WILL HAPPEN NATURALLY WITH ENHANCING THE MYPS STARTS IN 2027, WHICH IS ACTUALLY CHANGING SERVICES ACTION FOR THE MYP SECTION TO COMMUNITY ENGAGEMENT.
WE HAVE A GREAT OPPORTUNITY TO DEVELOP THAT IN THE NEXT FIVE YEARS.
>> ON THIS ONE, I'LL TALK QUICKLY AND GO THROUGH SOME OF THESE BULLET POINTS.
THE FIRST ONE HERE IS BASICALLY LOOKING AT HOW WE ARE TEACHING ACROSS AND BETWEEN ALL SUBJECTS IN ALL THREE PROGRAMS AND SO LOOKING AT WAYS THAT WE CAN GET SCIENCE AND SOCIAL STUDIES TEACHERS, ENGLISH AND MATH TEACHERS TOGETHER AND CONTINUING TO BUILD THOSE PARTNERSHIPS, TO UNDERSTAND HOW CONCEPTS ARE TRANSFERABLE ACROSS DIFFERENT DISCIPLINES.
THE SECOND BULLET, WE'VE HAD SOME WONDERFUL PEOPLE JOIN OUR TEAM THIS YEAR, ESPECIALLY ADMINISTRATORS.
ONE THING THAT THEY NOTICED IS THE INSTITUTIONAL KNOWLEDGE, HOW ARE WE CARRYING THAT ON THROUGH OUR PROCEDURAL WORKING DOCUMENTS, AND THINKING ABOUT HOW WE CAN BETTER FRAME THAT CONTINUITY FOR WHEN DIFFERENT PEOPLE STEP INTO ROLES.
REVIEWED SHARED RESPONSIBILITIES WITH OUR IB POLICIES.
NOW, WE MENTIONED THAT AS A CELEBRATION.
THAT IS SOMETHING WE'VE REALLY PURPOSEFULLY DRIVEN INTO OUR TEACHERS.
BUT LOOKING INTO THE WIDER COMMUNITY, THOSE POLICIES ARE PUT ON OUR WEBSITE, BUT WE MAY BE LOOKING AT EXPANDING HOW WE CAN INVOLVE PARENTS IN DISCUSSIONS AROUND THOSE POLICIES.
>> ONE OF THE OTHER AREAS WE'RE LOOKING AT IS CREATING MORE EXTRACURRICULAR ACTIVITIES FOR A BROADER RANGE OF STUDENTS, AND THAT'S GOING TO START IN SECONDARY NEXT YEAR WITH OUR FIT PROGRAM, WHICH WILL ALLOW STUDENTS TO EXPLORE MANY DIFFERENT AREAS AND DEVELOP SKILLS AND KNOWLEDGE IN DIFFERENT AREAS.
WE'LL BE HAVING THE DEBATE CLUB, DECA WILL BE THERE.
THERE'S MANY DIFFERENT OPPORTUNITIES FOR THEM.
THAT'S A GREAT THING THAT'S COMING UP.
THE LAST COUPLE ARE DP SPECIFIC, BUT WE'LL HAVE A GO AT THEM.
>> WE HAVE NOTES. ONE THING, AND THIS IS FOR ALL OUR STUDENTS, BUT VERY IMPORTANT FOR OUR DP STUDENTS TO MAKE SURE THAT THEY UNDERSTAND WHAT BALANCE IS IN THEIR LIVES.
THAT THE LEARNING IS VERY IMPORTANT, BUT THAT BALANCE OF OTHER ACTIVITIES BESIDES PURELY ACADEMIC.
WAYS THAT WE NEED TO LOOK AT THAT TO ENHANCE THAT FOR THEM.
OTHER WAYS WERE TO LOOK AT INCREASING THE ENGAGEMENT AND
[01:45:02]
MOTIVATION WITH CREATIVITY ACTIVITY AND SERVICE FOR THEM.I THINK BRANDON DID HAVE AN IDEA FOR THAT.
YOUR PHONE DIED. BUT THAT'S ONE AREA WE WERE LOOKING AT.
THEN A DIFFERENT WAY, AND I LIKE THIS A LOT AND DOCTOR OW MIGHT WANT TO JUMP IN WITH THIS ONE.
BUT ANOTHER WAY OF ANALYZING THE DP EXAMS THROUGH THE LENS OF THE ATL.
THAT DATA IS LOOKED AT THOROUGHLY AND DEEPLY EVERY YEAR WHEN THOSE RESULTS COME IN, BUT MAYBE LOOKING AT IT THROUGH THOSE APPROACHES TO LEARNING, SO WE'RE LOOKING AT RESEARCH, SOCIAL SKILLS, COMMUNICATION SKILLS, THINKING SKILLS, THAT AREA IN ADDITION TO THE ACADEMIC KNOWLEDGE.
>> THE OUTCOME OF THIS VISIT IS REALLY TO GIVE US A ROAD-MAP FOR THE NEXT FIVE YEARS, AND YOU'LL SEE WE HAD OVERALL A REALLY GREAT REPORT, NOTHING URGENT AND PRESSING THAT WOULD CHANGE OUR STATUS WITH IB OR ANYTHING THAT WE WOULD HAVE TO HOP ON A CALL WITH THE IB AMERICA'S OFFICE.
WE WERE VERY HAPPY TO SEE THAT AND ALSO HAPPY TO KNOW THAT THERE WERE NO SURPRISES.
THE WORK THAT WE HAD BEEN DOING ON CAMPUS SINCE JANUARY 2024 CONFIRMED WHAT OUR IB VISITING TEAM SAW.
IN AUGUST, IT ALL STARTS OVER AGAIN.
WE WILL BE PUTTING THESE ACTIONS INTO PLACE AND BE WORKING TOWARDS OUR 2030 VISIT.
>> I WANT TO COMMEND THESE TWO LADIES BECAUSE AS YOU CAN SEE, WE JUST FINISHED THE CYCLE.
LAST WEEK, I MET WITH ALLISON ABOUT A PROJECT THAT THEY'VE ALREADY BEEN WORKING ON FOR THE TEACHER MENTOR PROGRAM THAT THEY'RE GOING TO ROLL OUT IN AUGUST, AND THEY'VE BEEN WORKING VERY CLOSELY WITH OUR ASSISTANT PRINCIPALS ON THAT AND THEY'RE READY TO GO.
THEY HAVE A WHOLE YEAR PLANNED OUT AND IT'S PHENOMENAL, AND IT'S GOING TO BE A HUGE CULTURE CHANGER FOR OUR NEW PEOPLE THAT ARE COMING ON BOARD.
>> THAT'S HUGE. I THINK THAT'S BEEN NEEDED FOR A WHILE.
>> WHEN DID THE IB EXAMS START? WHEN DID THEY COME IN? I GET ALL THE MONTHS ARE RUNNING TOGETHER.
>> [INAUDIBLE], WHEN DID THEY START?
>> PERFECT. THANK Y'ALL. GREAT JOB.
[APPLAUSE] I THINK YOU DID A GREAT JOB.
YOU DID A GREAT JOB IN SUMMARIZING THE REPORT.
THE REPORT ITSELF IS EXCELLENT, AND IT REALLY STATES WHERE YOU STAND AND HOW PROUD YOU SHOULD BE ACCOMPLISHED.
[LAUGHTER] YOU ACTUALLY HAVE A BOARD THAT READS.
CONSENT AGENDA CAN I GET A MOTION TO APPROVE THE CONSENT AGENDA?
[G. CONSENT AGENDA]
>> CAN I GET A SECOND. ALL IN FAVOR?
>> ANY OPPOSED? MOTION CARRIES.
WE'RE NOW ON REGULAR AGENDA ITEMS.
[H.1. Discuss, consider and act to Nominate and Elect the Mayor Pro Tem for May 2025- May 2026]
DISCUSS, CONSIDER, AND ACT TO NOMINATE ELECT MAYOR PRO TEM FOR MAY 25, 2026.I WOULD LOVE IF COUNCILWOMAN REEVES WOULD RETAIN HER POSITION.
>> CONGRATULATIONS. YOUR PAY STAYS THE SAME.
>> CONGRATULATIONS. THANK YOU FOR DOING IT. MOTION APPROVED.
[H.2. Discuss, consider and act to adopt Ordinance 1022 amending certain provisions within PD, Planned Development Zoning District 1-2 (PD 1-2) regulating the development of approximately 85.9 acres of land generally located between State Highway 114, Davis Boulevard, and Solana Boulevard, and commonly known as “Entrada” to include adding a definition and certain standards for stacked flats; removing the residential to non-residential development ratios; updating the schedule of permitted of uses; and updating the standards for building height.]
H2, DISCUSS, CONSIDER, AND ACT TO ADOPT ORDINANCE 1022 AMENDING CERTAIN PROVISIONS WITHIN THE PD, THE PLANNED DEVELOPMENT ZONING DISTRICT 1-2, PD 1-2, REGULATING THE DEVELOPMENT APPROXIMATELY 85.9 ACRES OF LAND GENERALLY LOCATED BETWEEN STATE HIGHWAY 114, DAVIS BOULEVARD AND SOLANO BOULEVARD, AND COMMONLY KNOWN AS ENTRADA TO INCLUDE ADDING A DEFINITION AND CERTAIN STANDARDS FOR STACK FLATS, REMOVING THE RESIDENTIAL AND NON-RESIDENTIAL DEVELOPMENT RATIOS, UPDATING THE SCHEDULE, PERMITTED ABUSES AND UPDATING THE STANDARDS FOR THE BUILDING HEIGHT, MR. ALEXANDER.>> THANK YOU, HONORABLE MAYOR, TOWN COUNCIL.
I WENT OVER A LOT OF WHAT IS IN THIS PRESENTATION DURING WORK SESSION.
I HAVE IT AVAILABLE IF YOU WOULD LIKE FOR ME TO GO THROUGH, IF NOT, I'M AVAILABLE TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
>> JASON, THE ONLY THING I WANTED TO BRING UP IS WE ACTUALLY DISCUSSED IT, BUT I WANT TO MAKE SURE IT WAS ON THE RECORD.
THAT ONE OF THE CONCERNS I HAD WAS THE WAY IT WAS WRITTEN WITH THE BUILDING HEIGHTS WAS THAT WHEN I READ THE WAY THAT THE ORDINANCE WAS WRITTEN, IT SEEMED TO IMPLY THAT THE 16 FEET MINIMUM HEIGHT FOR FIRST STORY WAS FOR ALL THE BUILDINGS IN ENTRADA, BUT I WANT TO MAKE SURE THAT'S ONLY SPECIFICALLY FOR THE AREAS WHERE WE'RE DEALING WITH STACK FLATS WITH THE RESIDENTIAL ON THE UPPER LEVEL.
>> YES, MA'AM. I THINK WE COULD FURTHER CLEAN UP THAT LANGUAGE AND PERHAPS AS PART OF THAT SECTION WAS MAYBE ADDING IN THE PROVISION IN SECTION 6,
[01:50:06]
I BELIEVE, THAT THAT LAST SENTENCE THAT IT WOULD INCLUDE THAT THE 16 FEET IN HEIGHT FROM FINISHED FLOOR TO FINISHED CEILING ONLY APPLIES TO PRINCIPAL STRUCTURES, EXCUSE ME, THAT ARE DESIGNED WITH STACKED FLATS.>> JASON, I ACTUALLY JUST WANT TO RAISE THE POINT ON THE RECORD AS WELL THAT WE DISCUSSED, AND WADE AND I DISCUSSED, SO THE ZERO-FOOT SETBACK FOR ALL THE NON-RESIDENTIAL PROPERTIES WITHIN THIS NEW DISTRICT, THAT WON'T MEAN THAT BUILDINGS WILL BE BUILT RIGHT TO THE STREET FRONT.
THEY'LL STILL BE A 6-12 FOOT SETBACK FOR SIDEWALKS, IS THAT CORRECT?
>> THAT WILL BE IN THE PROPOSED TOWN CENTER ZONING DISTRICT, YES.
>> NOT IN ENTRADA DISTRICT? I'M SORRY. GO AHEAD.
>> ANY OTHER QUESTIONS? CAN I GET A MOTION TO ADOPT ORDINANCE 1022 AS PRESENTED?
>> I MAKE A MOTION TO APPROVE AS PRESENTED, INCLUDING THE CONDITIONS RECOMMENDED BY THE PLANNING AND ZONING COMMISSION WITH AN AMENDMENT THAT THE LAST SENTENCE IN SECTION 6 OF ORDINANCE 1022 TO READ AS FOLLOWS, IN ADDITION, THE MINIMUM HEIGHT OF THE FIRST STORY SHALL BE 16 FEET AS MEASURED FROM THE FINISHED FLOOR TO THE FINISHED CEILING FOR ALL PRINCIPAL STRUCTURES DESIGNED AND CONSTRUCTED TO HAVE STACKED FLATS, AND THE MINIMUM HEIGHT FOR ALL UPPER STORIES SHALL BE 10 FEET AS MEASURED FROM THE FINISHED FLOOR TO THE FINISHED [INAUDIBLE].
>> CAN I GET A SECOND? I'M NOT GOING TO READ THAT.
>> ANY OPPOSED? MOTION CARRIES. TAMMY. THANK YOU.
JASON, THANK YOU. AGENDA ITEM H3.
[H.3. Discuss, consider and act to approve Resolution 25-14 Scheduling a Public Hearing to be held on July 15, 2025 at 4 p.m. to consider adoption of Land Use Assumptions and a Capital Improvements Plan under which an Impact Fee may be imposed for water, wastewater, and roadway facilities within the town; directing the town secretary to publish notice of said Public Hearing; And directing the Capital Improvements Advisory Committee to consider and make recommendations on the Land Use Assumptions and Capital Improvements Plan (Cheryl Taylor, P.E., Director of Public Works).]
DISCUSS, CONSIDER, AND ACT TO APPROVE RESOLUTION 25-14, SCHEDULING A PUBLIC HEARING TO BE HELD ON JULY 15TH, 2025 AT 4:00 P.M. TO CONSIDER ADOPTION OF LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENT PLAN UNDER WHICH IMPACT FEES MAY BE IMPOSED FOR WATER, WASTEWATER, AND ROADWAY FACILITIES WITHIN THE TOWN, DIRECTING THE TOWN SECRETARY TO PUBLISH A NOTICE OF SAID PUBLIC HEARING, AND DIRECTING THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE TO CONSIDER AND MAKE RECOMMENDATIONS ON THE LAND UNIT ASSUMPTION CAPITAL IMPROVEMENT PLAN. CHERYL.>> GOOD EVENING. THE RESOLUTION IN FRONT OF YOU THIS MORNING OR THIS EVENING IS A REQUIREMENT OF CHAPTER 395 OF THE LOCAL GOVERNMENT CODE, AS IT OUTLINES THE REQUIREMENTS FOR APPROVING AN IMPACT FEE ORDINANCE.
ON THE SCHEDULE BEFORE YOU, ON THE RED CIRCLE IS WHERE WE ARE TODAY.
THE REQUIREMENT IS TO SCHEDULE THE PUBLIC HEARING THAT WILL BE HELD ON JULY 15TH.
THIS RESOLUTION ALSO DIRECTS THE TOWN SECRETARY TO PUBLISH THE NOTICE OF THAT PUBLIC HEARING AND IT DIRECTS THE CIAC, CAPITAL IMPROVEMENT ADVISORY COMMITTEE TO CONSIDER AND MAKE THOSE RECOMMENDATIONS ON LAND USE ASSUMPTIONS IN THE CAPITAL IMPROVEMENT PLAN.
THE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENT PLAN WILL BE CONSIDERED BY THE COMMITTEE AT THEIR NEXT MEETING IN JUNE, AND I BELIEVE THAT STAFF IS STILL WORKING ON SCHEDULING THAT MEETING SO THAT THEY CAN GET A QUORUM WITH THE COMMITTEE, THEN AFTER THAT, IT WILL COME TO THE COUNCIL FOR APPROVAL.
DO YOU HAVE ANY QUESTIONS ON THIS RESOLUTION THIS EVENING?
>> WE'VE TALKED ABOUT THIS SEVERAL TIMES, SO I THINK WE'RE.
>> JUST TO CLARIFY, THIS IS SETTING THE HEARING?
>> THIS SETS THE HEARING DATE, YES.
>> DO I HAVE A MOTION TO APPROVE RESOLUTION 24-15, SCHEDULING A PUBLIC HEARING ON JULY 15TH AS PRESENTED.
>> ANY OPPOSED? MOTION PASSES. CHERYL, THANK YOU.
[H.4. Discuss, consider and act to approve WA Resolution 25-10 approving a Professional Services Agreement with Brown Reynolds Watford Architects (BRW) for additions and renovations to the Westlake Academy Arts and Science Building (Dr. Kelly Ritchie, Head of School)]
AGENDA ITEM H4, DISCUSS, CONSIDER, AND ACT TO APPROVE WA RESOLUTION 25-10 APPROVING A PROFESSIONAL SERVICE AGREEMENT WITH BROWN REYNOLDS WATFORD ARCHITECTS, BRW FOR ADDITIONS AND RENOVATIONS, WESTLAKE ACADEMY OF ARTS AND SCIENCES BUILDING. DR. RITCHIE.>> AS WE DISCUSSED DURING THE WORK SESSION, THIS IS A CULMINATION OF ABOUT FIVE YEARS OF HAVING FUNDING THAT HAS BEEN SITTING AS A GENEROUS DONATION FROM THE LEE ESTATE, WHICH WOULD ADD THESE UPGRADED SCIENCE LABS AS WELL.
I DIDN'T MENTION THIS OBVIOUSLY WHEN WE WERE TALKING, IT ALSO ADDS AN ART FACILITY THAT WE DON'T HAVE FOR VISUAL ARTS.
WE'RE HAVING VISUAL ARTS RIGHT NOW.
THIS WOULD REALLY OPEN UP WHAT WE'RE ABLE TO DO WITH THOSE CLASSES IN THE WAY OF HOW WE CAN ORGANIZE THAT ROOM AND USE THAT SPACE IN A WHOLE DIFFERENT WAY, ESPECIALLY WITH THAT OPENING UP TO THE OUTDOOR LEARNING AREA.
THE PROPOSAL IS TO ENTER A CONTRACT WITH BRW TO GO AHEAD AND COMMENCE WITH THAT PROCESS AND TO GET THIS PROJECT GOING.
A LITTLE DELAYED, BUT BETTER LATE THAN NEVER.
>> BETTER LATE THAN NEVER. ANY QUESTIONS? WE SAW THE TIMELINE.
[01:55:01]
>> THAT'S A HARD PART OF THESE JOBS OUR [INAUDIBLE] TIME FOR THINGS.
>> MY ONLY QUESTION IS ABOUT THE DESIGN PROCESS.
OBVIOUSLY, AS YOU GO THROUGH AND CREATE DESIGNS, THEY'RE GOING TO BE FEEDBACK, WILL THOSE COME BACK TO COUNCIL OR WILL THE BE DEALT DIRECTLY FOR YOU, KELLY, TO APPROVE?
>> I THINK ANYTHING WE DO NEEDS TO BE TRANSPARENT WITH THE COUNCIL THAT THIS IS WHAT'S HAPPENING.
ONE OF THE THINGS THAT WE REALLY APPRECIATED ABOUT BRW WHEN THEY CAME AND VISITED WITH US IS THEY HAVE A PROCESS BY WHICH THEY ENGAGE STAKEHOLDERS IN THE DESIGN AND DOWN TO I THINK, I'LL USE AN EXAMPLE OF DOWN TO WHERE PLUGS GO.
IN A SCIENCE LAB, THERE'S VERY SPECIFIC PLACES WHERE IT MAKES SENSE TO HAVE THINGS, ESPECIALLY WHEN YOU'RE WORKING WITH CHEMICALS AND DIFFERENT EXPERIMENTS, AND THAT'S THE BEAUTY OF GOING WITH PEOPLE WHO ARE EXPERTS IN K THROUGH 12 EDUCATION FOR THOSE DESIGNS.
>> NO DOUBT. I WOULD SAY, KIM, I THINK THAT'S A GREAT QUESTION.
I WOULD SAY KELLY, OBVIOUSLY, YOU NEED TO DRIVE THIS FOR YOUR SCHOOL, BUT I THINK HE DOES NEED TO COME BACK TO COUNCIL.
>> RESENT THE VIEWS, AND THE MODELS, AND ALL OF THAT.
SEEING THE DRAWINGS YOU GUYS DID IS JUST SO EXCITING.
IT'S JUST BEAUTIFUL AND THEY CAN'T GET HERE QUICK ENOUGH.
THIS WILL BE HERE LONG PAST ANY OF US, WE WANT TO GET IT RIGHT, AND HONOR THE LEES IN THEIR INTENTIONS FOR THE FUNDS.
>> ABSOLUTELY THAT. QUESTIONS. CAN I GET A MOTION TO APPROVE WA RESOLUTION 25-10 AS PRESENTED? CAN I GET A SECOND?
>> ANY OPPOSED? MOTION CARRIES. WELL DONE, KELLY. [OVERLAPPING] THANK YOU VERY MUCH.
>> THANK YOU MUCH FOR BEING HERE.
[H.5. Discuss, consider and act regarding WA Resolution 25-08 approving updates to and adopting the Westlake Academy Attendance Policy (Dr. Kelly Ritchie, Head of School)]
AND ACT REGARDING WA RESOLUTION 25-08 APPROVING UPDATES AND ADOPTING THE WESTLAKE ACADEMY ATTENDANCE POLICY.DR. RITCHIE. YOU GOT A FULL DAY.
>> THAT'S WHAT I WAS SAYING. THE ACADEMY IS GETTING A LOT OF AIR TIME TODAY.
>> SORRY ABOUT THAT. WE'RE STARTING WITH ATTENDANCE?
>> WE HAVE TWO POLICIES THAT WE'RE LOOKING AT TONIGHT.
ONE IS ATTENDANCE, ONE IS ADMISSIONS.
THESE ARE THE BULK OF BOTH OF THESE POLICIES, AND JANET, CORRECT ME IF I'M WRONG, THE BULK OF THEM IS EXACTLY WHAT IT HAS BEEN.
WE'VE MADE A FEW DISTINCTIONS THAT JUST WILL HELP US AS A SCHOOL PROVIDE QUALITY AROUND WHAT WE'RE DOING AND HELP MAKE CLEAR EXPECTATIONS TO OUR STAKEHOLDERS ABOUT WHAT WE'RE DOING.
AS A SCHOOL OF CHOICE, WESTLAKE ACADEMY IS AN EDUCATIONAL INSTITUTION THAT IS FOCUSED ON PROVIDING OUR STUDENTS WITH AN EXCEPTIONAL LEARNING EXPERIENCE.
THE ONLY WAY WE CAN DO THAT IS IF WE CAN GET KIDS THERE AND GET THEM ENGAGED, AND THAT STARTS WITH OUR PARENTS BEING PARTNERS IN THAT.
FOR MOST OF OUR STUDENTS, A LARGE PART OF OUR POPULATION UP THROUGH ABOUT TENTH GRADE, STUDENTS CANNOT DRIVE THEMSELVES, WE DO NOT PROVIDE TRANSPORTATION, THAT IS NOT SOMETHING THAT WE OFFER NOR PROMISE.
WHEN YOU MAKE AN INVESTMENT IN BEING PART OF WESTLAKE ACADEMY'S COMMUNITY, YOU ALSO ARE AGREEING TO BE SURE THAT YOU CAN MAKE THAT WORK FOR YOUR FAMILY.
WE WANT THAT TO WORK FOR EVERY FAMILY.
BUT WE CAN'T DO OUR JOB AT SCHOOL UNLESS THE STUDENTS GET THERE AND THEY GET THERE ON TIME.
THIS IS GOING TO HELP US ADDRESS THAT.
REGULAR AND CONSISTENT ATTENDANCE IS JUST CRITICAL FOR SUCCESS IN ANY ACADEMIC ENVIRONMENT, BUT PARTICULARLY IN AN IB ENVIRONMENT WHERE WE ARE TEACHING KIDS TO BE A VOICE IN THE CLASSROOM, TEACHING THEM TO CREATE AGENCY FOR THEMSELVES AND THEIR EDUCATION.
AGAIN, THEY CANNOT DO THAT IF THEY'RE NOT AT SCHOOL.
THIS POLICY IS GOING TO OUTLINE SPECIFIC CONSEQUENCES IF THE ATTENDANCE ISSUES BECOME PERVASIVE.
THAT IS GOING TO INCLUDE THINGS LIKE A FEE FOR STUDENTS WHO ARE NOT BROUGHT OR PICKED UP ON TIME AFTER SCHOOL.
WE DO NOT OFFER AT THIS TIME AFTER-SCHOOL CARE IN THE WAY OF DAYCARE.
WE DO OFFER SOME AFTER-SCHOOL PROGRAMS, THOSE ARE OPT IN, THOSE ARE FOR A FEE, PARENTS WHO ARE CONTINUALLY LATE, AND WE'RE LEAVING STUDENTS WITH OUR OFFICE STAFF, WHICH IS NOT SAFE.
>> YES, AND THEN WE INCUR THE EXPENSE OF THAT.
THAT'S JUST NOT A GOOD PROCESS.
IF THE ACTUAL ATTENDANCE BECOMES AN ISSUE, HAVING AN OUTLET FOR THAT, HAVING A WAY TO ADDRESS THAT.
THEN ULTIMATELY ADMINISTRATIVE WITHDRAWAL, IF THOSE PERVASIVE DROP OFFS OR PICKUPS JUST BECOME A PROBLEM.
IF WE HAVE 10 OR MORE IN ANY CONSECUTIVE 30-DAY PERIOD, I THINK THAT PART'S GETTING CUT OFF ON THE SLIDE RIGHT THERE.
BUT BASICALLY 10 OF THOSE INSTANCES IN ANY CONTINUUM OF 30 DAYS WOULD BE ADDRESSED THAT WAY.
THEN THIS ALSO INCLUDES JUST A REITERATION OF WHAT WE LOOKED AT WITH DARCY IN THE LAST TWO MEETINGS, WHICH IS REGISTRATION BY MAY 31ST IS EXPECTED OR WITHDRAWAL FROM THE ACADEMY WILL OCCUR IN ADMINISTRATIVE WITHDRAWAL.
[02:00:01]
JUST HAVING THAT ON OUR RADAR, DARCY, WOULD YOU LIKE TO UPDATE ON WHERE WE ARE WITH OUR RE-ENROLLMENTS? PARENTS, IF YOU ARE LISTENING ONLINE AND YOU HAVE NOT RE-REGISTERED YOUR STUDENT FOR NEXT YEAR, PLEASE GET THAT DONE.YOU'RE ONLINE ANYWAY, JUST DO IT.
>> BEEN WORKING VERY HARD IN THE OFFICE TO MAKE SURE THAT WE DON'T HAVE TO TAKE ANY STEPS TO UN-ENROLL ANY OF OUR CURRENT STUDENTS BECAUSE THAT'S THE LAST THING THAT WE WANT.
WE HAVE CONTACTED THE REMAINING FAMILIES WHO HAVEN'T ENROLLED, CONTACTED THEM OVER 23 TIMES WITH NOTICES, EMAILS, MESSAGES THROUGH THE COMMUNIQUE, TEXT, PERSONAL PHONE CALLS, AND WE STILL HAVE, AS OF EARLIER, RIGHT BEFORE I CAME OVER TODAY, 37 STUDENTS WHO HAVE NOT ENROLLED.
WE'RE WORKING TIRELESSLY TO GET THEM ENROLLED.
TOMORROW, WE WILL START LOOKING AT ANYONE THAT'S LEFT, WE WILL START THE REGISTERED MAIL, CERTIFIED MAIL SENT OUT TO THEM.
WE'RE HOPING NOT TO HAVE TO DO MUCH OF THAT BECAUSE THAT'S AN EXPENSE TO THE SCHOOL, I THINK IT'S ABOUT $10 A LETTER.
WE REALLY DON'T WANT TO PUT THE TIME AND THE MONEY INTO DOING THAT, BUT WE'RE HOPING BY THE END OF THE WEEK, WE CAN NARROW THAT DOWN EVEN MORE.
BUT WE'RE DOING EVERYTHING WE CAN.
>> AT THIS POINT, 37 STUDENTS. THAT'S DOWN.
EARLIER, AT THE BEGINNING OF THE WEEK, WE HAD 85, SO WE ARE DOING IT, BUT IT'S TAKEN 23 CONTACTS.
>> TAKES A LOT OF TIME AND EFFORT TO GET TO THIS NUMBER.
>> JOHN, WOULD YOU PUT IN OUR MEETING RECAP THIS ONE IN LIKE BIG BOLD RED LETTERS.
>> WE'RE USING BOLD RED LETTERS IN OUR COMMUNICATIONS.
>> RED INK BUDGET'S GOING TO GO UP.
KELLY, I WANT TO JUST APPLAUD YOU AGAIN.
WE STARTED THIS MEETING, THE WORK SESSION JUST SAYS, WE ARE GETTING OUR SCHOOL CONTEMPORARY WITH OUR POLICIES, AND PROCEDURES, AND LESSONS LEARNED, AND ALL THAT, SO THANK YOU.
>> DARCY IS GOING TO [INAUDIBLE].
>> WE APPRECIATE THE BOARD'S SUPPORT ON THAT.
OTHERWISE, THIS WOULD DRAG OUT THROUGHOUT THE SUMMER SO IT'S A BIG [OVERLAPPING]
>> THIS PROBABLY COMES ACROSS SOUNDING A LITTLE CALLOUS, I DON'T MEAN IT, BUT THERE'S ROLES AND RESPONSIBILITIES THAT WE ALL HAVE IN THE EDUCATION OF OUR CHILDREN.
WE NEED OUR PARENTS TO BE A LITTLE DILIGENT AND GET THEIR KIDS LINED UP AND RESPOND.
IF YOU'RE NOT GOING TO ENROLL YOUR CHILDREN, LET US KNOW SO WE'LL QUIT HARASSING YOU.
>> THAT'S WHAT WE TELL THEM. WE'LL QUIT CALLING IF YOU TELL US.
>> ANY OTHER QUESTIONS? THEN I GET A MOTION TO APPROVE WA RESOLUTION 25-08 IS PRESENTED. CAN I GET A SECOND?
>> ANY OPPOSED? MOTION CARRIES. THANK YOU.
[H.6. Discuss, consider and act regarding WA Resolution 25-12 approving an amendment to the Westlake Academy Admissions Policy (Dr. Kelly Ritchie, Head of School)]
CONSIDER AND ACT REGARDING WA RESOLUTION 25-12, APPROVING AN AMENDMENT TO THE WESTLAKE ACADEMY ADMISSION POLICY.>> THANK YOU SO MUCH. THERE WE GO.
THIS ONE DIRECTLY RELATES TO ADMISSIONS.
THE PURPOSE OF THIS PARTICULAR POLICY AMENDMENT IS TO ENSURE THAT THE PRIMARY BOUNDARY STUDENT, THOSE FROM WESTLAKE, PROPER CONTINUE TO HAVE ACCESS TO PRIORITY ENROLLMENT AT THE ACADEMY, WHICH WAS THE ORIGINAL INTENTION OF THE ACADEMY, WAS TO SERVE WESTLAKE PRIMARILY, AND THEN OPEN UP SPOTS FOR STUDENTS TO COME AS THE SPACE ALLOWED.
POPULATION INCREASES IN THIS AREA REQUIRE THAT WE REFOCUS THOSE PRIMARY BOUNDARY EXPECTATIONS AS THEY RELATE TO ENROLLMENT AT THE ACADEMY.
BEGINNING WITH THE 25/26 SCHOOL YEAR, A STUDENT WHO WAS ADMITTED AS A PRIMARY BOUNDARY RESIDENT BUT NO LONGER RESIDES WITHIN THE PRIMARY BOUNDARY, MAY ENROLL IN THE ACADEMY THE FOLLOWING SCHOOL YEAR ONLY IF THE STUDENT HAS ATTENDED WESTLAKE ACADEMY FOR FIVE CONSECUTIVE YEARS.
WE'RE ACKNOWLEDGING A STUDENT THAT'S BEEN PART OF OUR COMMUNITY FOR FIVE YEARS IS PROBABLY SOMEONE WHO'S INVESTED IN THE SCHOOL, THEY'VE INVESTED IN DIFFERENT WAYS THAN JUST MAYBE A ONE-YEAR RESIDENT WOULD HAVE.
AS A PRIMARY BOUNDARY RESIDENT, AND THE STUDENT'S CURRENT RESIDENCE IS WITHIN THE SECONDARY BOUNDARY, DID THAT GET CUT OFF? THAT'S THE FINISH.
IF YOU'RE COMING IN, STARTING 25/26, AND MS. REEVES ASKED A QUESTION EARLIER, DOES THIS AFFECT THE CURRENT STUDENTS? ANYTIME WE ENACT, THERE'S A GRANDFATHERING OF THAT.
DARCY HAS LOTS OF NOTES ON HOW THOSE GRANDFATHERING SITUATIONS HAVE OCCURRED AND WHEN THEY ROLL OFF.
[02:05:02]
THIS WOULD BE ANOTHER ONE OF THOSE CIRCUMSTANCES.>> I LIKE THE PART THAT THEY HAVE TO RETAIN IN THE SECONDARY BOUNDARY, WHICH WE'VE [OVERLAPPING].
>> DOESN'T PUT A LIABILITY ON FAMILIES AND UNINTENDED CONSEQUENCES ON ALL THOSE ISSUES.
>> THAT'S EXACTLY RIGHT. IT STILL KEEPS THEM TIED TO THE SCHOOL, AT LEAST GEOGRAPHICALLY.
>> ON THE PREVIOUS ONE, CAN THEY ONLY ENROLL FOR ONE ADDITIONAL YEAR, BECAUSE AS WRITTEN, IT SEEMS LIKE THEY CAN ONLY ENROLL FOR ONE ADDITIONAL YEAR, OR CAN THEY CONTINUE TO ENROLL IF THEY STAY IN THAT SECONDARY BOUNDARY?
>> YES. IF THEY STAY IN THE SECONDARY BOUNDARY, THEY WOULD BE ELIGIBLE TO STAY.
>> LET'S MAKE THAT CLEAR. GREAT QUESTION.
>> YES. THANK YOU FOR THAT CLARIFICATION.
THEN SECONDARILY, A CURRENTLY ENROLLED STUDENT WHO OBTAINED ADMISSION AS THE CHILD OF A FULL-TIME TOWN OF WESTLAKE EMPLOYEE.
BECAUSE REMEMBER, TOWN OF WESTLAKE EMPLOYEES, WESTLAKE ACADEMY EMPLOYEES DO GET SOME OF THAT PRIORITY STATUS.
THAT ABILITY TO COME WOULD ONLY REMAIN AS LONG AS THAT STAFF MEMBER IS WORKING FULL TIME WITH THE TOWN OF WESTLAKE.
THAT EMPLOYMENT STATUS DOES NOT CHANGE.
THAT'S THE SECOND PIECE OF THAT.
THEN THE THIRD PIECE, JUST AS A CLARIFICATION, NEITHER OF THESE CONDITIONS AFFECT A SECONDARY BOUNDARY RESIDENT FROM COMING IN THROUGH THE LOTTERY.
BUT ALL OF THE ABILITY TO GO THROUGH THE LOTTERY PROCESS IS NOT NEGATED.
>> ANY QUESTIONS? [OVERLAPPING]
>> [INAUDIBLE] WORMS BUT IF A STUDENT IS A RESIDENT AND THEY'RE ENROLLED FOR THE YEAR, AND THEY MOVE DURING THAT SCHOOL YEAR, IT'LL REMAIN FOR THE REMAINDER OF THAT YEAR?
YES. WE WOULD NOT REMOVE THEM MID-YEAR.
>> BUT IF THEY HAD NOT BEEN A [OVERLAPPING].
>> IF THEY HAD NOT BEEN A FIVE-YEAR STUDENT, THEY COULD NOT CONTINUE NEXT YEAR UNLESS THEY WENT THROUGH THE LOTTERY PROCESS?
>> IT HAS ALWAYS BEEN THE PRACTICE TO ALLOW STUDENTS COMPLETE WHATEVER SCHOOL YEAR THAT THE CHANGE IN CIRCUMSTANCES OCCURS.
>> [INAUDIBLE] THEIR ABILITY TO RE-ENROLL THE FOLLOWING YEAR.
>> I THINK JUST FOR TRANSPARENCY PURPOSE, ONE OF THE OTHER THINGS WE SHOULD CLARIFY IS, IF A STUDENT WAS ENROLLED AND MOVES INTO THE SECONDARY BOUNDARY AND LET'S SAY THEY HAVE A RISING KINDERGARTNER, THAT STATUS DOES NOT GO WITH THAT KINDERGARTNER, CORRECT? THAT IS ONLY FOR THE STUDENTS THAT CAME IN UNDER THOSE CIRCUMSTANCES.
THERE WOULDN'T BE THAT ANCHOR SITUATION WHERE YOU HAD ONE CHILD THAT WAS THERE AND FULFILLED THE CRITERIA, BUT THEN RISING STUDENTS WOULD NOT BE ELIGIBLE FOR THAT SAME CONSIDERATION. QUESTIONS.
>> THERE'S NO DOUBT. I THINK THE STATS ARE 65, 35, 35% OR WESTLAKE ACADEMY LIVE IN TOWN OF WESTLAKE, AND THAT'S A FUNCTIONAL CAPACITY.
WE USED TO REALLY MESS UP THAT STAT.
BUT AS WESTLAKE IS GROWING, WE'RE GOING TO SEE THOSE OVER THE COMING YEARS, I THINK CHANGE SUBSTANTIALLY WITH ALL THE RECORDS THAT WE HAVE IN.
BUT I PERSONALLY STILL VERY MUCH APPRECIATE WE EDUCATE KIDS OUTSIDE OF WESTLAKE.
>> ABSOLUTELY. IT'S JUST A GREAT MODEL TO HAVE THOSE SPOTS OPEN AND FOR US TO BE ABLE TO COME TOGETHER IN PURSUIT OF AN IB EDUCATION, AND IT DEFINITELY MAKES A STRONGER SCHOOL TO HAVE THAT.
WE ARE SAYING THAT THE REGISTRATION IS UNTIL JANUARY 31ST, SO WHEN WE HAVE INDIVIDUALS THAT ARE MOVING IN AFTER JANUARY 31ST, ARE THEY STILL RECEIVING PRIORITY FOR THE OPEN SPOTS?
>> YES. DARCY, YOU WANT TO SPEAK TO THAT? BUT YES, IT DOESN'T AFFECT OUR PRIMARY RESIDENCE.
>> JANUARY 31ST DEADLINE IS FOR LOTTERY APPLICANTS.
THE APPLICANT PERIOD STARTS ON DECEMBER 1ST OF EVERY YEAR AND RUNS THROUGH JANUARY 31ST.
ANYONE IN THE SECONDARY BOUNDARY THAT APPLIES DURING THAT TIME IS INCLUDED IN THE LOTTERY THAT'S HELD IN FEBRUARY.
RESIDENTS CAN MOVE AT ANY TIME DURING THE SCHOOL YEAR AND CAN APPLY AND GET ENTRANCE AT THAT TIME.
SORRY. JANET ALWAYS REMINDS ME THAT IF SPACE IS AVAILABLE.
>> BUT DARCY, IN ALL HONESTY, AND THIS IS WHERE WE GOT TO GET REALLY CRISP WITH OUR DATA, THERE'S VERY FEW OF THAT THAT HAPPENS, CORRECT?
>> YEAH. THE MAJORITY OF OUR NEW RESIDENTS COME IN OVER THE SUMMER.
>> WE HAVE MAYBE THREE OR FOUR NEW RESIDENTS OVER THE COURSE OF THE YEAR.
THIS YEAR WAS A LITTLE BIT DIFFERENT BECAUSE WE HAD A RESIDENT FAMILY THAT CAME IN WITH TRIPLETS SO THAT RAISED OUR NUMBERS A LITTLE BIT,
[02:10:03]
BUT GENERALLY IT'S [OVERLAPPING].>> I GUESS MY QUESTION WAS, I DON'T KNOW WHICH DATE YOU'RE COMPLETING THE LOTTERY ADMISSIONS.
IF YOU'RE FILLING THOSE LOTTERY SPOTS AND THEN PEOPLE ARE MOVING INTO TOWN AFTER THAT DATE, DO WE ANTICIPATE THE SPOTS FOR THEM? ARE WE SAVING SPOTS FOR THAT CONTINGENCY?
>> WE DON'T FILL SPOTS THROUGH THE LOTTERY.
WE CREATE THE WAIT LIST THROUGH THE LOTTERY.
>> NO, BUT I MEAN, WHEN YOU'RE ACTUALLY ACCEPTING THE STUDENTS OFF THE LOTTERY LIST.
WHEN ARE THE LOTTERY SPOTS BEING OFFERED?
>> WE'RE IN THE PROCESS OF THAT RIGHT NOW.
WE STARTED EARLIER IN MAY WITH KINDERGARTEN AND FOURTH GRADE BECAUSE WE KNEW THOSE SPOTS WERE AVAILABLE.
WE'VE JUST NOW STARTED WITH SIXTH GRADE NOW BECAUSE THAT'S ANOTHER GRADE WHERE WE HAVE EXTRA SPOTS AVAILABLE EACH YEAR.
AS WE GROW, THAT CLASS IS BIGGER THAN THE FIFTH GRADE CLASS.
THEN AT THE END OF THE MONTH, ON MAY 31ST, WHEN WE KNOW NOW ALL OF OUR RETURNING STUDENTS HAVE LET US KNOW THEY'RE EITHER RETURNING OR NOT, THEN WE CAN START OPENING UP THE OTHER SPOTS THAT BECOME AVAILABLE.
>> BUT IN THE EVENT THAT NEW RESIDENTS DO MOVE IN OVER THE SUMMER?
>> WE ALWAYS HOLD SPACES AVAILABLE FOR RESIDENTS MOVING IN OVER THE SUMMER.
>> WE KEEP A FEW SPACES OPEN BECAUSE WE KNOW THAT'S GOING TO HAPPEN, AND THEN THAT WAY IT KEEPS US FROM OVERFILLING OUR COURSE CLASSES.
>> PERFECT. ANY OTHER QUESTIONS? MAY I GET A MOTION TO APPROVE WA RESOLUTION 25-12 AS PRESENTED? SECOND?
>> ANY OPPOSED? MOTION CARRIES. KELLY, THANK YOU.
[H.7. Discussion and consideration of all matters incident and related to approving and authorizing publication of notice of intention to issue certificates of obligation, including the adoption of Resolution 25-16 pertaining thereto (Wade Carroll, Town Manager)]
DISCUSSION, CONSIDERATION OF ALL MATTERS, INCIDENT RELATED TO APPROVE AND AUTHORIZING PUBLICATION OF NOTICE, INTENTION TO ISSUE CERTIFICATION.CERTIFICATES OF OBLIGATION, INCLUDING ADOPTION OF RESOLUTION 25-16 PERTAINING THERETO, I'VE BEEN ASKED TO MOVE THIS TO EXECUTIVE SESSION.
WE WANT TO TALK ABOUT IT OR GO TO EXECUTIVE SESSION, AND THEN WE'LL COME BACK OUT AFTER.
>> I WOULD SUGGEST THE SECOND [OVERLAPPING].
>> WE WILL HOLD THAT TO EXECUTIVE SESSION. THANK YOU.
[H.8. Discuss, consider and act to approve WA Resolution 25-13, authorizing the Head of School to enter into a 3-year $1 buy-out lease agreement with Apple Financial Services for the acquisition of hardware, software licensing, and services to support the Westlake Academy One-to-One technology device initiative (Jason Power, Director of Information Technology)]
AGENDA ITEMS H8 AND H9, I'M GOING TO READ TOGETHER AND WE'LL HAVE TO HAVE SEPARATE MOTION APPROVAL ON EACH.H8, DISCUSS, CONSIDER AND ACT OR APPROVE WA RESOLUTION 25-13, AUTHORIZING THE HEAD OF SCHOOL TO ENTER TO A THREE-YEAR $1 BUYOUT LEASE AGREEMENT WITH APPLE FINANCIAL SERVICES FOR THE ACQUISITION OF HARDWARE, SOFTWARE LICENSES AND SERVICES TO SUPPORT THE WESTLAKE ACADEMY ONE TO ONE TECHNOLOGY DEVICE INITIATIVE.
H.9, DISCUSS, CONSIDER AND ACT OR APPROVE WA RESOLUTION 25-14, AUTHORIZING THE HEAD OF SCHOOL TO ENTER TO A THREE-YEAR LEASE AGREEMENT WITH CSI LEASING FOR THE ACQUISITION OF HARDWARE TO SUPPORT WESTLAKE ACADEMY ONE TO ONE TECHNOLOGY DEVICE INITIATIVE.
>> GOOD AFTERNOON, MAYOR AND COUNCIL.
YEAH, WE'RE TALKING ABOUT THESE AT THE SAME TIME, BUT I'LL START WITH 25-13, THAT'S TO LEASE NEW HARDWARE FOR THE SCHOOL.
THAT'S A THREE-YEAR DOLLAR BUYOUT LEASE AT 0% INTEREST.
IT'S GOING TO BE FOR STAFF LAPTOPS, THAT'S 130 OF THOSE, 1,111 IPADS, THAT'S FOR STAFF, STUDENTS, SUBSTITUTES, BREAK FIX, ALL THAT STUFF.
YES, WE HAVE A FEW EXTRAS IN THERE, BUT THEN THAT COVERS EVERYBODY OVER THE THREE YEARS, AND THAT ALSO INCLUDES THE NEW COHORT FOR GRADE 4 OVER THE NEXT.
THEN WE NEED TO REPLACE THE CARTS THAT STORE THESE DEVICES.
APPLE CHANGED THE CONFIGURATION OF THE IPADS, AND SO SOME OF THESE STORAGE PARTS THAT WE HAVE NOW, TRAYS, THEY'RE PUSHING 10 YEARS OLD, AND THEY'RE NOT COMPATIBLE WITH THE NEW IPADS ANYWAY.
THAT'S PARTS FOR STORAGE OF THOSE.
JAMF IS A DEVICE MANAGEMENT SOFTWARE PACKAGE THAT WE USE TO ALL THE STAFF LAPTOPS AND STUDENT IPADS LIKE THAT TOO, AND THEN DEPLOYMENT SERVICES, GET ALL THOSE OUT.
THE TOTAL COST OF ALL THE DEPLOYMENT SERVICES, THAT'S LABELING ALL OF THE IPADS, SCANNING THEM INTO THE JAMF SOFTWARE, PUTTING ALL OF THE IPADS INTO THE CASES THAT THEY COME WITH.
OUR TEAM WON'T TAKE A LONG TIME TO DO THAT.
THEY CAN GET THAT DONE IN ABOUT A WEEK. GET THEM TO IT.
THE TOTAL COST ON THAT $788,541.45.
APPLE FINANCIAL WILL BREAK THAT INTO THREE ANNUAL PAYMENTS,
[02:15:02]
262847.15*3 EQUALS THE NUMBER UP ABOVE, SO 0%.THEN WE HAD ANOTHER LEASE OPTION PROVIDED TO US AT A HIGHER INTEREST RATE THAN 0% FOR THE SAME EQUIPMENT.
WE'RE RECOMMENDING GOING WITH THE APPLE LEASE, SOME COST SAVINGS THERE.
>> NO, IT'S JUST A QUICK QUESTION.
ARE WE DEPRECIATING EACH OF THESE DEVICES OVER THREE YEARS? IS THAT WHAT THE EXPECTED LIFESPAN OF AN IPAD THAT'S BEING USED OR A MAC BOOK?
>> I DON'T KNOW IF WE'RE DEPRECIATING OR NOT.
WHAT WE'VE DONE BEFORE [INAUDIBLE] [OVERLAPPING] THREE-YEAR LEASE AND THEN WE HAND EVERYTHING BACK.
>> THEY START REPLACING THEM EVERY THREE YEARS?
>> IS THERE A POTENTIAL COST SAVINGS THERE? I RECOGNIZE WE CAN IMPROVE THE SOFTWARE, YOU CAN ALWAYS UPGRADE THE SOFTWARE, BUT MOST IPADS YOU CAN GET AN EXTRA YEAR OUT OF, AND THAT'S AN EXTRA 33% POTENTIAL COST SAVINGS.
>> WHAT WE'VE, WE'VE BEEN DOING THIS SINCE 2013, WE TRIED TO STRETCH IT TO FOUR YEARS ONE TIME, WITH STUDENTS USING IPADS, TWO YEARS IS GREAT.
THAT THIRD YEAR IS ALWAYS HARD FOR US.
THERE'S A LOT OF BREAK FIX GOING.
EVEN THOUGH THEORETICALLY, THEY SHOULD CONTINUE TO BE FUNCTIONAL AND LOTS OF LIFE LEFT IN THEM.
THE STUDENTS USING THEM ARE MUCH HARDER ON THEM.
>> WE'RE NOT PURCHASING, THIS IS A LEASE, WE'RE LEASING THE DEVICES?
>> WELL, THIS WILL BE A $1 BUYOUT LEASE, SO WE WILL OWN THEM.
>> IS THERE A SAVING FROM WHAT WE'RE DOING TODAY ON THIS? IS THERE A YEAR OVER YEAR SAVING OR IS IT JUST SAVING IN THIS?
>> IT'S MORE EXPENSIVE THIS TIME THAN THE PREVIOUS LEASE BECAUSE WE'RE ADDING ADDITIONAL IPADS TO SUPPORT THE ADDITIONAL STUDENTS, AND THE COST OF HARDWARE INCREASED THE PAST THREE YEARS.
>> BUT ABOUT 400 SOME ODD [INAUDIBLE] DEVICE CONSIDERING YOU'RE GETTING CASE WITH IT.
>> YES. THE IPADS AND THE LAPTOPS INCLUDE APPLECARE, APPLECARE+, AND THEN APPLE GIVES EDUCATION BUYERS A FURTHER DISCOUNT.
NORMALLY, APPLECARE+ IS A $49 SERVICE FEE FOR ANY REPAIRS, BUT FOR EDUCATION USERS, THEY HAVE A ZERO DOLLAR REPAIR TWO TIMES PER DEVICE.
THAT GETS US THOSE THREE YEARS PRETTY WELL.
>> IS THE APPLECARE+ LAST THREE YEARS OR TWO YEARS?
>> THREE YEARS. IT'LL BE FOR THE LIFE OF THE LEASE.
>> JASON, OUR EXISTING EQUIPMENT IS COMING TO THE END OF ITS LEASE. WE HAVE TO RETURN THOSE?
>> THAT'S PART OF THE NEXT ITEM.
IT IS NOW AT A DOLLAR BUY OUT LEASE.
>> WE EITHER HAVE TO RETURN EVERYTHING OR CHOOSE TO BUY IT OUT.
I HAVEN'T REQUESTED A COST TO BUY OUT THOSE IPADS BECAUSE WE DON'T WANT TO USE THOSE.
>> THE NEXT ITEM IS REQUESTING APPROVAL TO BUY THE LAPTOPS THAT STAFF ARE USING RIGHT NOW IN THE APPLE TV CLASS ROOM.
>> IT'S SPECIFICALLY RELATING TO THE CURRENT IPADS, SO THOSE WILL BE RETURNED.
WHEREAS WITH THIS NEW AGREEMENT, THE INTENTION IS THEN TO KEEP THEM AFTER THE THREE YEARS? THE DOLLAR BUY OUT, WHAT'S THAT MEAN?
>> THAT'S WHAT THEY OFFERED WAS A 0% DOLLAR BUY OUT OR A MUCH HIGHER INTEREST TRADITIONAL LEASE.
IT WOULD COST US MORE TO NOT DO THE BUY OUT.
>> POTENTIALLY, THEN AT THE END OF THIS THREE-YEAR PERIOD, WE MIGHT BE ABLE TO SAVE THESE FOR A FOURTH YEAR ABOVE A VALUE [OVERLAPPING]
>> WE CAN LOOK AT THAT. WE COULD LOOK AT APPLE DOES A TRADE IN PROGRAM ALSO, WHERE THEY WOULD [INAUDIBLE] FOR THOSE DEVICES AND APPLY THAT TOWARD ANOTHER YEAR.
>> IT WOULD BE USEFUL TO EVALUATE WHETHER OR NOT THERE ARE OTHER WAYS TO RECOUP SOME OF THE COST AT THE END OF THE LEASE TERM BECAUSE YOU COULD BUY THEM OUT, AND RESELL THEM AT SCALE TO OTHER COMPANIES FOR $200 A PIECE, 250 A PIECE.
IT DEPENDS ON WHAT APPLE WOULD GIVE AND TRADE IN, AND THAT WOULD BE A LOT MORE STRAIGHTFORWARD, BUT WHAT I'M TRYING TO GET AT IS, THEORETICALLY, THIS TOTAL COST MAY BE SOMEWHAT REDUCED BY THE RESIDUAL VALUE.
>> WE TALKED ABOUT SOME OF THIS BEFORE, AND I NEED TO LOOK INTO IT AGAIN.
SOME THINGS HAVE CHANGED, BUT I THINK WITH THE MUNICIPALITY BASICALLY OWNING THE EQUIPMENT, I THINK THERE'S SOME LAWS IN PLACE THAT YOU CAN SPEAK TO THAT, MR. BOYLE, THAT DON'T ALLOW US TO GO DIRECTLY TO SELL DIRECTLY TO THE PUBLIC.
THERE ARE SOME AUCTION PROCESS THAT HAVE TO HAPPEN, BUT WE'VE GOT THREE YEARS TO FIGURE THAT OUT AGAIN.
BEFORE WHEN I WAS ASKED TO LOOK INTO THAT,
[02:20:03]
THE ANSWER, WE CAN PUT THEM IN AN AUCTION OR DO A TRADE.>> THOSE ARE THE MUNICIPAL RULES YOU'LL GET TO LEARN.
>> THERE IS. THE LAST TIME WE DID A DOLLAR BUY OUT LEASE, I BELIEVE IT WAS NINE YEARS AGO, COULD HAVE BEEN SIX YEARS AGO, BUT WE DID TAKE THOSE IPADS, TRADE THEM BACK INTO APPLE AND GET A DISCOUNT.
THAT WAS A GREAT OPTION FOR US.
>> CAN I ASK ONE MORE QUESTION JUST SO I CAN BETTER UNDERSTAND THE COST HERE? HOW OFTEN ARE WE REQUIRED TO REPLACE IPADS AS IT IS NOW? AT SCALE, HOW OFTEN ARE THEY GETTING BROKEN? HOW OFTEN ARE THEY GETTING DAMAGED? WHAT'S THE COST OR HOW OFTEN ARE YOU REPAIRING THEM?
>> IT DEPENDS ON THE TIME OF YEAR, BUT WE HAVE SENT UP TO 20-40 IPADS A MONTH TO APPLE.
LOTS OF GETTING LEFT IN A BACKPACK, FALLING OFF A BALCONY.
>> I HOPE I DON'T SAY THIS AND GET A BILL HERE IN A FEW WEEKS, BUT IF THE STUDENT DAMAGES THE IPAD, WHAT IS THEIR LIABILITY?
>> WE HAVE THE TECH USE FEE THAT'S $99 A YEAR.
WE REQUEST THAT ALL STUDENTS PAY THAT.
>> WE'RE GOING TO MOVE TO THAT'S A MANDATORY FEE MOVING FORWARD.
>> THAT'S BEEN AN OPTIONAL FEE.
>> IT'S NOT GOING TO BE OPTIONAL ANYMORE.
>> APPLECARE IS GREAT. WE'RE GETTING THE APPLECARE WITH THIS LEASE, AND THEN WE'RE ASKING THE STUDENTS TO PITCH IN ANOTHER $99 AS A SELF INSURANCE THAT WE'RE PROVIDING ON THAT ALSO IN CASE THERE'S A THIRD OR FOURTH BREAK, WE CAN COVER THOSE COSTS.
THEN IT'S BEEN OUR PRACTICE BEFORE IF YOU DIDN'T PAY THAT $99 FEE, AND BROKE AN IPAD, WE CAN SAY, YOU CAN PAY THE $99 NOW, WE'LL CALL IT GOOD.
>> KELLY, I LIKE WHERE YOU'RE GOING.
LET'S GET THE DISCIPLINE IN PLACE, AND WE NEED TO BE.
WE WANT OUR STUDENTS TO BE RESPONSIBLE FOR THE EQUIPMENT THEY GET AND TAKE CARE OF IT.
I DON'T THINK THAT'S A LOT TO ASK.
>> I GOT ONE MORE FOLLOW UP ON THIS.
YOU SAY 20-40 A MONTH GET SENT BACK. HOW MANY OF THEM ARE THIRD TIME THREE? BECAUSE NOW WHAT I'M WONDERING IS, THAT $99 PER STUDENT, IS THAT ACTUALLY GOING TO CREATE NET POSITIVE REVENUE FOR THE SCHOOL? THAT'S GOING TO GO TO THE SCHOOL'S BUDGET, THE $99?
>> YES. WE HAVE A FUND THAT HAS POSITIVE AMOUNT IN IT.
WE DON'T HAVE TO DIP INTO THAT TOO MUCH.
A LOT OF TIMES WE USE THAT FUND TO PAY FOR THE IPADS APP SUBSCRIPTIONS THAT THEY'RE USING TOO.
THAT'S WHERE A LOT OF THOSE COSTS GO.
WE USED TO CALL IT IPAD INSURANCE, BUT IT'S A TECH USE FEE.
IT CAN BE USED TO HELP PAY FOR THE REPAIR OF EQUIPMENT, BUT IT'S MOSTLY SOFTWARE.
>> JASON, ONE THING I WOULD MENTION TOO IS THAT THE APPLECARE COVERS THE REPAIRS TO THE IPAD BUT NOT THE CASE, CORRECT?
>> YEAH. AS LONG AS WE BUY THE CASE WITH IT, AND THIS IS A BUNDLE THAT APPLE IS PROVIDING.
THE IPADS, SINCE WE'RE BUYING THEM IN PACKS OF 10, THEY'RE ABOUT $20 EACH CHEAPER.
THE APPLE CARE IS DISCOUNTED PLUS YOU'RE GETTING THE FREE SERVICE FEES.
THEN THE KEYBOARD CASE, IT'S A LOGITECH, RUGGED COMBO TOUCH KEYBOARD CASE.
IT'S GOT THE TOUCHPAD AND A KEYBOARD, IT'S RUGGED.
IT'S GOT THE MILITARY DROP RATING, AND ALL THAT STUFF.
APPLE DOESN'T TELL YOU THIS SPECIFICALLY, BUT IF YOU BASE THOSE OTHER COSTS, IT COMES OUT TO ABOUT $80 A CASE, SO $30 SAVINGS ON THAT.
>> I DIDN'T REALIZE THOSE WERE INCLUDED BECAUSE I WAS GOING TO SAY THE CASES ARE MORE LIKELY TO BE DAMAGED THAN THE ACTUAL IPAD.
>> [OVERLAPPING] THE CASES GET SENT IN A LOT.
THEN THAT'S A PROBLEM WE'VE HAD BEFORE TOO AFTER THREE YEARS.
THEY'RE LOGITECH CASES, THEY ARE NOT APPLE CASES.
LOGITECH HAS MOVED ON AND THEY'RE NOT MAKING THOSE CASES ANYMORE, SO WE DON'T GET SENT ANY REPAIRS.
BUYING USED ONES OFF OF AMAZON AND OFF OF EBAY JUST GET US THROUGH TO THE NEXT LEASE KIND OF THING.
>> ANY OTHER QUESTIONS? ARE YOU GOING TO GO ON?
>> DO I HAVE A MOTION TO APPROVE WA RESOLUTION 25-13 AS PRESENTED?
[H.9. Discuss, consider and act to approve WA Resolution 25-14, authorizing the Head of School to enter into a 3-year lease agreement with CSI Leasing for the acquisition of hardware to support the Westlake Academy One-to-One technology device initiative (Jason Power, Director of Information Technology)]
THIS IS TO PURCHASE THE 125 LAPTOPS THAT THE STAFF ARE CURRENTLY USING AND AS WELL AS[02:25:03]
THE 75 APPLE TV THAT WE HAVE SPREAD ACROSS CAMPUS IN CLASSROOMS, SIGNAGE, IT'S ALL OVER THE PLACE.BOTH OF THOSE ARE STILL FUNCTIONING GREAT.
THEY'RE CHARGING US LESS THAN HALF THE VALUE OF WHEN WE BOUGHT THEM NEW.
THE REASON WE WANT TO KEEP THOSE, THE APPLE TVS ARE STILL WORKING GREAT.
THERE HAVE BEEN NEW APPLE TVS THAT HAVE COME OUT IN THE PAST YEAR, BUT THE FUNCTIONALITY IN THOSE, THERE'S NOT ANYTHING SIGNIFICANT FOR WHAT WE'RE USING THEM FOR, SO THEY'RE PERFECTLY FINE.
WE CAN SEE HUGE COST SAVINGS IF WE JUST KEEP THOSE RATHER THAN BUYING NEW ONES.
THEN THE MACBOOK AIR LAPTOPS, WHAT WE'VE DONE IN THE PAST, WHEN WE'RE COMING OFF A LEASE, WE'VE ASKED TO BUY THE STAFF LAPTOPS AND PUT THOSE INTO STUDENT CARTS SO THAT WE HAVE NEWER LAPTOPS AVAILABLE TO THE STUDENTS.
THAT HASN'T BEEN APPROVED FOR THE PAST TWO TIMES.
WE'RE RUNNING STUDENT LAPTOPS THAT ARE FROM 2015, AND THEN A FEW THAT WERE GIVEN TO US THROUGH GRANTS IN 2019.
THIS RESOLUTION IS TO APPROVE US TO BUY OUT THE 125 LAPTOPS ON THE CURRENT LEASE AND THE APPLE TVS SO THAT WE CAN REPLACE OUR AGING STUDENT LAPTOPS. QUESTIONS ON THAT.
>> SORRY. YOU'RE SAYING IT'S 55,000 TOTAL DIVIDED OVER THREE YEARS.
>> YEAH. IT'S THE 1,547.30 PER MONTH.
WE'RE ASKING FOR THE LEASE APPROVAL JUST TO KEEP THAT MONEY IN THE BANK A LITTLE LONGER AND EARN SOME INTEREST ON IT.
WE HAVE THE OPTION TO BUY IT OUT.
I THINK IN THE AGENDA MEMO, IT'S 51,000 SOMETHING, SO IT'S ABOUT $4,000 SAVINGS IF WE BUY THEM OUT NOW, BUT WE COULD DO THE MONTHLY LEASE FOR 36 MONTHS AND MAKE SOME MONEY IN THE BANK.
>> WHAT'S THE BUY OUT AT THE END OF THE LEASE?
>> ASSUME THAT DECISION HAS CASEY'S BLESSING, GO THAT WAY, RATHER THAN BUYING. CASEY IS SHAKING HER HEAD.
>> EVEN MONEY IN THE BANK IS A GOOD THING.
>> ANY OTHER QUESTIONS? CAN I GET A MOTION TO APPROVE WA RESOLUTION 25-14 AS PRESENTED?
>> ANY OPPOSED? MOTION CARRIES.
>> JASON, THANK YOU, SIR. AGENDA ITEM H.10,
[H.10. Discuss, review and acknowledge receipt of the Intruder Detection Audit Report submitted by the Texas School Safety Center and approve related corrective actions to enhance safety and security measures at Westlake Academy (Head of School Dr. Kelly Ritchie)]
DISCUSS AND REVIEW AND ACKNOWLEDGE THE RECEIPT OF THE INTRUDER DETECTION AUDIT REPORT SUBMITTED BY THE TEXAS SCHOOL SAFETY CENTER AND APPROVE RELATED CORRECTIVE ACTIONS TO ENHANCE SAFETY AND SECURITY MEASURES AT WESTLAKE ACADEMY.THAT IS GOING TO BE DEFERRED TO EXECUTIVE SESSION.
[I. EXECUTIVE SESSION]
PURSUANT TO CHAPTER 551 OF THE TEXAS GOVERNMENT CODE, THE TOWN COUNCIL BOARD OF TRUSTEES WILL NOW ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN I-1, SECTION 551-076, DELIBERATION REGARDING SECURITY DEVICE OR SECURITY AUDITS RELATED TO SUMMARY FINDINGS OF AN INTRUDER DETECTION AUDIT OR WESTLAKE ACADEMY, I-2, SECTION 551-071, CONSULTATION WITH LEGAL ADVICE FROM THE TOWN ATTORNEY REGARDING PENDING LITIGATION, VERTICAL BRIDGE VERSUS TOWN OF WESTLAKE, AND I-3, SECTION 551-071, CONSULTATION WITH LEGAL ADVICE FROM ACADEMY ATTORNEY REGARDING WESTLAKE ACADEMY ATTENDANCE POLICY AND ADMISSION POLICY.>> MR. MAYOR, IN ADDITION TO THOSE, PURSUANT TO SECTION 551-071, THE COUNCIL SLASH BOARD WILL CONVENE IN EXECUTIVE SESSION TO RECEIVE CONFIDENTIAL LEGAL ADVICE REGARDING RESOLUTION 25-16.
>> THAT'S THE RESOLUTION THAT YOU ADDED ON THE DEBT.
>> THAT'S THE RESOLUTION THAT YOU ADDED.
>> [OVERLAPPING] I GOT IT. I'M SORRY.
IT'S 5:36. WE ADJOURNED, GO INTO EXECUTIVE SESSION.
>> KEVIN WILL SEE YOU IN THE OTHER ROOM.
>> WE'RE GOING TO RESUME REGULAR SESSION.
WE ARE GOING TO GO TO AGENDA ITEM H.7, DISCUSSION, CONSIDERATION OF ALL MATTERS AND INCIDENT-RELATED TO APPROVING THE AUTHORIZATION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION, INCLUDING THE ADOPTION OF RESOLUTION 25-16.
WADE AND CASEY. CASEY, THERE YOU ARE.
THIS APPROVAL TONIGHT IS SOLELY THE APPROVAL TO PUBLISH THE NOTICE OF INTENT THAT IS INCLUDED IN THE AGENDA PACKET.
[02:30:03]
AFTER THE VOTE TONIGHT, WHAT WE WILL DO IS WE WILL SHARE THAT ON OUR WEBSITE AND IN THE NEWSPAPERS, AND THEN WE WILL COME BACK HERE AT THE JUNE MEETING TO GIVE AN UPDATE ON ANY LEGISLATIVE PROGRESS THAT MAY IMPACT THIS ITEM, ANY OTHER DISCUSSION ON DEBT OR CIP THAT THE COUNCIL WOULD LIKE TO HAVE.THEN WE WILL PLAN TO APPROVE THE ORDINANCE TO ISSUE THE DEBT IN JULY MEETING.
CLOSING SOMETIME MID-AUGUST, AND THEN WHENEVER WE COME BACK FOR THE FINAL BUDGET APPROVAL IN SEPTEMBER, WE WILL ALSO INCLUDE INFORMATION ON PROPERTY TAX RATES AND UTILITY RATES THAT MAY BE IMPACTED WITH ANY DEBT ISSUANCE.
>> DO I HAVE A MOTION TO APPROVE RESOLUTION 25-16 AS PRESENTED?
>> ANY OPPOSED? MOTION CARRIES.
>> THEN FOLLOWING UP ON H.10, DISCUSS, REVIEW, AND ACKNOWLEDGE RECEIPT OF THE INTRUDER AUDIT DETECTION AUDIT REPORT SUBMITTED BY THE TEXAS SCHOOL SAFETY CENTER, APPROVE RELATED CORRECTIVE ACTIONS TO ENHANCE THE SAFETY AND SECURITY MEASURES AT WESTLAKE ACADEMY.
[L. STAFF RECAP OF COUNCIL DIRECTION]
BUT I DO HAVE THE RECAP FOR YOU, SIR.>> JUST AS A POINT OF REFERENCE, LET'S MAKE SURE WE DON'T HAVE ANY TOWN COUNCIL MEETINGS THE LAST WEEK OF SCHOOL.
>> LET'S JUST MAKE SURE NEXT ONE.
I SHOULD HAVE BEEN A LITTLE SMARTER WITH EVERYTHING WE GOT GOING ON, BUT GO AHEAD. I'M SORRY.
>> THAT'S QUITE ALL RIGHT. WE GOT CLEAR DIRECTION FROM COUNCIL ON THE DIRECTION WE'RE GOING TO GO WITH SHARED SERVICES, SO WE'LL BE INCLUDING THAT INTO THE BUDGET.
THAT HAPPENED [INAUDIBLE] BUDGET MEETING COUNCIL.
WE ALSO ARE ENSURING THAT WE'RE GOING TO PUBLISH THE CALENDAR FOR THE BUDGET APPROVAL TO ENSURE THAT EVERYBODY UNDERSTANDS THE STEPS AND THE PROCESS.
WE'RE GOING TO ENSURE THAT WE HAVE ADEQUATE PARKING AND SIDEWALK WIDTHS TO PROVIDE WITH THE TOWN CENTER DESIGNATION OR TOWN CENTER DISTRICT, RATHER, THAT THOSE SETBACKS ARE PROPERLY WORDED TO ENSURE THAT PARKING SIDEWALKS ARE AVAILABLE.
THEN LAST BUT NOT LEAST, IN THE COUNCIL RECAP, JOHN IS GOING TO INCLUDE COMMUNICATION TO THE PARENTS TO RE-ENROLL AS SOON AS POSSIBLE IF YOU HAVE NOT DONE SO ALREADY.
>> CAN WE ADD THE WAC UPDATE IN EXECUTIVE SESSION?
>> DO I HAVE ANYTHING ELSE? THANK YOU-ALL VERY MUCH.
06:30, MEETING IS ADJOURNED. RIGHT ON TIME.
* This transcript was compiled from uncorrected Closed Captioning.