>> GOOD EVENING. WELCOME TO THE TOWN COUNCIL MEETING FOR TUESDAY NOVEMBER 18TH. [00:00:08] I CALL THE MEETING TO ORDER. JUST FOR INFORMATION, THIS IS OUR FIRST MEETING WITH THE NEW AGENDA. THE FIRST PART OF THIS MEETING WILL BE ALL ON TOWN ACTIVITIES, AND WHEN IT'S DONE, WE'LL GO INTO THE SCHOOL ACTIVITIES, HOPEFULLY AROUND 5:00 OR 5:30. WE'LL START THE MEETING OUT. THE INDICATION WILL BE PROVIDED BY PASTOR MIKE BANES FROM MILESTONE CHURCH. KELLER, THANK YOU FOR BEING HERE AGAIN. >> IT'S AN HONOR TO PRAY OVER ALL. FATHER, WE BOW OUR HEADS IN RESPECT AND HONOR. LORD, I ASK YOU TO BE WITH THESE MEN AND WOMEN WHO LEAD OUR COMMUNITY. FATHER I PRAY THAT YOU WOULD PROTECT THEM. I PRAY THAT YOU GO BEFORE THEM, BE THEIR REAR GUARD. FATHER, I THANK YOU FOR THEM IN THIS SEASON OF THANKSGIVING AND WITH THE HOLIDAYS APPROACHING, LORD, I JUST PRAY THAT YOU WOULD HELP THEM TO PRIORITIZE THEIR FAMILIES, HELP THEM TO ARRANGE YOUR SCHEDULES IN SUCH A WAY WHERE THEY CAN FEEL LIKE THEY'RE GIVEN OF THEIR TIME, AND THEIR TALENTS, THEIR RESOURCES, THEIR ENERGIES, TO ALL THEIR LOVED ONES, AS WELL AS TO OUR COMMUNITY. ASK YOUR BLESSING UPON THEM AND ALL THAT THEY DECIDE HERE TODAY. WE ASK THIS IN CHRIST. AMEN. >> AMEN. PASTOR THANK YOU AGAIN. NOW PLEASE RISE FOR THE TEXT PLEDGE OF ALLEGIANCE. >> EVERYBODY TONIGHT, WE HAVE AHAY AND THIS IS DENICE. AHAY IS IN FIRST GRADE AND DENICE IS IN FOURTH GRADE, AND THEY'RE THE AMAZING DAUGHTERS OF OUR PIP ASSISTANT PRINCIPAL, MISS FARA RAMAN. THEY CAME TO US FROM [INAUDIBLE] AND THEY TELL ME THAT THEY ARE VERY HAPPY TO BE HERE AND THAT THEY LOVE ART. THIS IS A GOOD NIGHT FOR THEM TO BE HERE BECAUSE WE'RE RECOGNIZING THE ARTS TONIGHT. >> YEAH. >> OF ALLEGIANCE] >> HONOR THE TEXAS FLAG. >> >> TELL, EVERYBODY, THAT'S THE BEST PART OF THE MEETING. EVERYBODY, THANK YOU FOR BEING HERE TONIGHT. I THINK WE HAVE TWO FULL MEETINGS TONIGHT. WE HAVE AN AGENDA ITEM NOW OPEN TO CITIZEN AND PUBLIC COMMENTS. IF YOU'RE HERE FOR THE PUBLIC HEARING, YOU CAN SPEAK THEN, BUT IF THERE'S ANY OTHER PUBLIC COMMENTS, YOU'RE MORE THAN WELCOME TO SPEAK NOW. WE'LL NOW GO IN TO MR. SASSER ITEMS OF COMMUNITY INTEREST. HI, JOHN. [D. ITEMS OF COMMUNITY INTEREST] >> GOOD EVENING, MAYOR. GOOD EVENING, COUNCIL. HELLO, EVERYBODY. COUPLE OF QUICK THINGS HERE BEFORE WE GET INTO THE MEAT OF THE AGENDA HERE. WE'VE GOT TOWN HALL MUNICIPAL COURT ARE GOING TO BE CLOSED ON NOVEMBER 27TH AND 28TH DUE TO THE THANKSGIVING HOLIDAY. OUR NEXT PLANNING AND ZONING MEETING IS TENTATIVELY SCHEDULED FOR TUESDAY, DECEMBER 2ND. THEN WE'VE GOT OUR BIG WEST LAKE TOGETHER TREE LIGHTING EVENT THAT'S ON WEDNESDAY, DECEMBER 3RD FROM 6-9 RIGHT OUT HERE BEHIND YOU. I KNOW THIS SOUNDS LIKE A MARKETING PLOY, BUT THIS IS LITERALLY GOING TO BE THE BIGGEST BE WE'VE EVER HAD. HOPEFULLY WEATHER WILL HOLD OUT FOR US THIS YEAR, BUT WE'VE GOT PHOTOS WITH MR. AND MRS. CLAUS. WE'VE GOT HOLIDAY CHARACTERS, WE'VE GOT LIVE REINDEER, A STILT WALKER, GAME FOR KIDS, SNOW GLOBE PICTURES THAT ARE COMPLIMENTARY. WE'VE GOT DELICIOUS FOOD OPTIONS FROM SEVERAL DIFFERENT RESTAURANTS HERE LOCALLY. WE'VE GOT OUR CHRISTMAS MONKEY, WHO'S GOING TO BE STATIONED RIGHT OUT HERE, SO THAT'S GOING TO BE A [OVERLAPPING]. >> THANK YOU. >> THAT GUYS GREAT. WE'VE GOT HORSE AND CARRIAGE RIDES. WE'VE GOT FREE POPCORN, LIVE MUSIC. WE'VE GOT FREE CIDER, COFFEE, COCOA, AND WATER ALL DONATED BY OUR LOCAL BUSINESSES HERE IN WEST LAKE, WHICH WE'RE VERY HAPPY TO PARTNER WITH THOSE GUYS. MORE VENDORS THAN WE'VE EVER HAD. WE'VE GOT ABOUT 25-30 VENDORS, [00:05:02] ARE GOING TO BE SET UP ABOVE AND BEYOND THE ONES THAT I'VE ALREADY MENTIONED, AND WE'VE GOT A MECHANICAL REINDEER AS WELL, AND OF COURSE, THE BIGGEST DRONE SHOW WE'VE EVER HAD IS GOING TO CAP US OFF AT ABOUT 8:45 THAT EVENING. AGAIN, PLEASE HELP SPREAD THE WORD. IT'S GOING TO BE DECEMBER 3RD FROM 6-9 RIGHT OUT HERE AT THE TERRACES. IT'S GOING TO BE A LOT OF FUN. WE HOPE EVERYBODY CAN COME. THEN WE'VE GOT A COUPLE OF OTHER THINGS HERE. MONSTER MASH, ANOTHER GREAT COMMUNITY EVENT PUT ON BY THE HOC AND WESTLAKE ACADEMY WAS A BIG SUCCESS. I THINK WE HAD ABOUT 20 TRUNKS, SEVERAL HUNDRED PEOPLE. I KNOW THE HAUNTED HOUSE WAS A BIG HIT AS ALWAYS. AGAIN, WE WANT TO THANK THE ACADEMY AND THE HOC FOR ALL THE HARD WORK THAT THEY DID. PLEASE WATCH FOR THE KELLER PD. IF YOU'RE GOING OUT OF TOWN FOR THANKSGIVING OR CHRISTMAS FOR THE HOLIDAYS, YOU CAN ALWAYS LET KELLER PD KNOW THAT YOU'RE GOING TO BE OUT OF TOWN. THEY'LL COME BY REGULARLY AND CHECK ON YOUR HOUSE. WE HAVE ALL THAT INFORMATION ON OUR WEBSITE. IF YOU WOULD LIKE TO DO THAT, JUST CONTACT THEM AND THEY'LL BE SURE TO LOOK AFTER YOU WHEN YOU'RE OUT OF TOWN. ALSO A REMINDER FOR ALL WEST LAKE RESIDENTS. YOU'VE GOTTEN SEVERAL EMAILS OVER THE LAST FEW WEEKS ABOUT A SURVEY FOR WESTLAKE ACADEMY AND OTHER SCHOOL DISTRICTS HERE AROUND TOWN, JUST GETTING A SENSE OF IF YOU HAVE SCHOOL AGE KIDS, WHAT GRADE THEY'RE IN, WHAT SCHOOLS THEY GO TO AND WHY YOU CHOSE THAT SCHOOL. IF YOU WOULDN'T MIND JUST LOOKING IN YOUR EMAIL FOR THAT SURVEY, WE WOULD GREATLY APPRECIATE ALL YOUR PARTICIPATION AND FILLING THAT OUT AS WE'RE ABOUT TO CLOSE THAT HERE PRETTY SOON. THEN FINALLY, SOME MORE GOOD NEWS ABOUT OUR MAYOR'S VOLUNTEER CLEANUP, AND MAYOR, I'LL KICK IT BACK TO YOU FOR THAT. >> YEAH, WE HAD OUR SECOND MAYOR'S VOLUNTEER CLEANUP PROGRAM, AND WE'RE DOING IT TO START WITH YOUNG MAN SERVICE LEAGUE, WHICH IS JUST A WONDERFUL ORGANIZATION. OUR YOUNGEST SON PARTICIPATED WITH MY WIFE FOR FOUR YEARS. I THINK WE GOT THE TOWN DIVIDED INTO 10 ZONES, AND WE GOT TWO PEOPLE ZONE. JOHN'S LAUGHING AT ME. THEY'RE ALL AROUND TWO MILE TRIP, BUT WE HAD 16 PEOPLE OUT THERE. WE GRABBED 18 BAGS OF TRASH. AS CLEAN AS OUR TOWN LOOKS AND AS GOOD A JOB AS PUBLIC WORKS DOES. WE'RE GOING TO DO THIS EVERY MONTH, AND I THINK THE NEXT STEP IS TO OPEN UP FOR WESTLAKE ACADEMY STUDENTS AS WELL AS OUR RESIDENTS. BUT IT'S BEEN A GREAT SUCCESS AND YMSL DOES A GREAT JOB AND VERY APPRECIATIVE. THANK YOU. >> VERY WELL ORGANIZED. >> I TRY. [LAUGHTER] >> THOSE ARE YOUR ITEMS OF COMMUNITY INTEREST. >> ONE THING I DO HAVE, I THOUGHT ABOUT THIS THE OTHER NIGHT. WE'VE LOST SOME OF OUR INSTITUTIONAL KNOWLEDGE. WHEN WE'VE HAD STATE CHAMPIONSHIPS AT OUR SCHOOL IN THE PAST, WE'VE BROUGHT THEM TO THE COUNCIL TO THE BOARD MEETINGS TO BE RECOGNIZED. WE'VE HAD OUR GIRLS CROSS COUNTRY ONE STATE CHAMPIONSHIP AND OUR JUNIOR HIGH FOOTBALL ONE THERE. DOCTOR RICH, I JUST THAT USED TO BE A THING WE DID. WE GOT A WAY FOR IT FOR VARIOUS REASONS, BUT IF YOU'D LIKE TO DO THAT, I'D LOVE TO START THAT UP AGAIN, IF IT MAKES SENSE TO YOU. IT'S A NICE EVENT WE USED TO DO. GREAT. THANK YOU. CAN I GET A MOTION TO APPROVE THE CONSENT AGENDA? ANYTHING NEED TO BE PULLED OUT? >> MAYOR GRAVES, I BELIEVE A DEMONSTRATION [OVERLAPPING] >> OH, MY GOODNESS. I'M SORRY. I DO. CHIEF [INAUDIBLE] IS NOW HERE TO PROVIDE DEMONSTRATION OR RECENTLY ACQUIRED LIFE PAC. HOW DO I MISS YOU GUYS BACK THERE. >> YOU ALMOST FORGOT. THANK MAYOR COUNCIL. RECENTLY, WE HAD YOU APPROVE A LIFE PAC 35 THAT WAS REPLACING OUR LIFE PAC 15. THAT LIFE PAC 15 IS A 2011 MODEL, AND WE'LL SHOW YOU MORE OF THOSE. WE BELIEVE THIS NEW PURCHASE IS GOING TO BE A STATE OF THE ART PURCHASE THAT'S GOING TO HELP IMPROVE PATIENT OUTCOMES, COUPLED WITH THE HIGHLY SKILLED CREDENTIAL FOLKS THAT ARE GOING TO COME UP AND DO A DEMONSTRATION FOR YOU IN JUST A MOMENT. BEFORE WE DO THE DEMONSTRATION, I'M GOING TO HAVE OUR A SHIFT, CAPTAIN TRAVIS LIVINGSTON COME UP. HE'S GOT SOME INFORMATION I WANT HIM TO SHARE WITH YOU ON WHY THIS PIECE OF EQUIPMENT IS SO IMPORTANT TO US. THEN WE'LL DO A DEMONSTRATION. THE DEMONSTRATION WILL HAPPEN BETWEEN THIS PODIUM AND YOU, SO YOU PROBABLY HAVE TO STAND WATCH. I PROBABLY TAKE ABOUT 10 MINUTES OR SO, AND WE'LL GO FROM THERE. >> CAN YOU DO THE DEMONSTRATION ON KIM PLEASE. CAN YOU DO IT ON KIM? >> IF HE WANTS TO. MAYBE LATER. THIS IS TRAVIS LIVINGSTON, OUR CAPTAIN OF A SHIFT AND ALSO OUR EMS COORDINATOR. >> GOOD AFTERNOON. >> HOW ARE YOU? >> I'D JUST LIKE TO SHARE SOME INFORMATION ABOUT ONE OF THE MOST IMPORTANT TOOLS THAT WE USE ON EVERY MEDICAL CALL IS THE CARDIAC MONITOR AND WHY OUR NEW LIFE PAC 35 IS SUCH A MAJOR UPGRADE FOR OUR COMMUNITY. FOR YEARS, WE'VE USED THE LIFE PAC 15 ON OUR AMBULANCES. IT'S BEEN THE STANDARD IN EMERGENCY CARE SERVICES. HOSPITALS, ON THE OTHER HAND, USE A LIFE PAC 20 BECAUSE IT FEATURES MORE SUITED CAPABILITIES FOR HOSPITAL CARE. THE LIFE PAC 35 BRINGS THE BEST OF BOTH WORLDS TOGETHER. IT COMBINES THE RUGGED FIELD READY CAPABILITIES OF THE LIFE PAC 15 AND THE MORE ADVANCED HOSPITAL LEVEL FEATURES OF THE LIFE PAC 20. THIS MEANS THAT OUR CREWS CAN NOW DELIVER [00:10:01] A HIGHER LEVEL OF CARE FROM THE MOMENT THAT WE REACH THE PATIENT. THIS IS NOT A DEVICE WE USE OCCASIONALLY. IT'S A TOOL THAT WE RELY ON EVERY MEDICAL RESPONSE. IT'S CENTRAL TO ASSESSING PATIENTS, MONITORING THEIR VITAL SIGNS, AND PERFORMING LIFESAVING INTERVENTIONS WHEN SECONDS MATTER. EVERY RESIDENT, VISITOR, OR WORKER WHO CALLS 911 BENEFITS FROM THE IMPROVEMENTS THIS DEVICE BRINGS. A LIFE PAC 35 ALLOWS US TO QUICKLY TAKE AND MONITOR ALL THE CRITICAL VITAL SIGNS WE NEED, INCLUDING BLOOD PRESSURE, OXYGEN SATURATION, AND TITLE CO_2, WHICH IS, BUT LET'S US SEE THE QUALITY AND RATE OF SOMEONE'S BREATHING. THESE MEASUREMENTS HELP US CATCH CHANGES EARLY AND MAKE FAST DECISIONS, ESPECIALLY DURING SERIOUS MEDICAL EMERGENCIES. THE LIFE PAC 35 ALSO GIVES US A COMPLETE PICTURE OF A PATIENT'S HEART RHYTHM. IT HELPS US RECOGNIZE DANGEROUS DYSRHYTHMIAS AND TREAT THEM IMMEDIATELY. DEPENDING ON WHAT WE FIND, WE CAN DEFIBRILLATE, WHICH IS SHOCKING THE HEART BACK INTO A SAFE RHYTHM. WE CAN SYNCHRONIZE CARDIOVERT, WHICH CORRECTS EXTREMELY FAST HEART RHYTHMS, OR WE CAN PACE, WHICH USES ELECTRICITY TO STABILIZE A DANGEROUSLY SLOW HEART RATE. THESE ARE TRULY LIFESAVING INTERVENTIONS AND BEING ABLE TO PERFORM THEM QUICKLY BEFORE THE PATIENT REACHES THE HOSPITAL AND MAKE ALL THE DIFFERENCE. THE LIFE PAC 35 ALSO INTRODUCES SEVERAL IMPORTANT UPGRADES THAT IMPROVE BOTH PATIENT CARE AND OUR OPERATIONS. IT ALLOWS US TO QUICKLY SWITCH BETWEEN ADULT AND PEDIATRIC SETTINGS, ENSURING THE DEVICES TUNED FOR PATIENTS OF ALL AGES. WE CAN ENTER PATIENT INFORMATION LIKE NAME AND DATE OF BIRTH DIRECTLY INTO THE MONITOR. THIS IMPROVES ACCURACY AND SPEEDS UP COMMUNICATION WITH THE HOSPITAL. THE MONITOR CAN ALSO STREAM WHAT WE'RE SEEING DIRECTLY TO THE EMERGENCY DEPARTMENT. THAT MEANS THE HOSPITAL STAFF CAN VIEW EKGS AND VITAL SIGNS IN REAL TIME WHILE WE'RE STILL ROUTE, ALLOWING THEM TO PREPARE FOR OUR ARRIVAL. LIFE PAC 35 CAN ALSO RECEIVE UPDATES OVER WIFI, KEEPING THE SOFTWARE CURRENT WITHOUT TAKING THE DEVICE OUT OF SERVICE. UNLIKE THE OLDER LIFE PAC 15, WHICH RELIES HEAVILY ON PHYSICAL BUTTONS, THE NEW MODEL IS A DURABLE TOUCHSCREEN DEVICE. EVERYTHING WE NEED CAN BE OPERATED RIGHT ON THE SCREEN, WHICH MAKES IT FASTER AND MORE INTUITIVE, ESPECIALLY WHEN THINGS ARE MOVING QUICKLY ON SCENE. IT'S ALSO FULLY CUSTOMIZABLE TO OUR SPECIFIC NEEDS, WHICH HELPS REDUCE ERRORS AND MAKE OPERATIONS MORE EFFICIENT. ANOTHER BIG ADVANTAGE IS ITS ABILITY TO SEND DATA DIRECTLY TO OUR ELECTRONIC PATIENT CARE REPORTS. THIS SAVES TIME, ELIMINATES TRANSCRIPTION ERRORS, AND ENSURES HOSPITALS RECEIVE ACCURATE INFORMATION ABOUT WHAT WE SAW AND DID IN THE FIELD. IN CONCLUSION, THAT LIFE PAC 35 GIVES US HOSPITAL LEVEL CAPABILITY RIGHT IN THE FIELD. IT STRENGTHENS OUR ABILITY TO ASSESS, TREAT, AND MONITOR PATIENTS DURING OUR MOST CRITICAL MOMENTS OF THEIR EMERGENCY. THIS DEVICE ISN'T JUST AN INVESTMENT IN TECHNOLOGY, BUT THE SAFETY AND WELL BEING OF OUR ENTIRE COMMUNITY. NOW WE'RE GOING TO DO A QUICK DEMONSTRATION. >> A QUICK QUESTION LIVINGSTON. >> YES, SIR. >> MR. PARMALEE HAD HIS ISSUE WITH DOCTOR EVANS. WAS ONE OF THESE ISSUE WHEN YOU GUYS GOT? >> THE LIFE PAC 15 ON THE LEFT SIDE HERE CLOSER TO THE AUDIENCE. >> I KNOW YOU HAD ANOTHER ISSUE AT LIFETIME A FEW WEEKS AGO, BUT YOU PROBABLY DID THE SAME. >> WE HAVE NOT PUT THE LIFE PAC 35 IN SERVICE YET. WE'VE DONE IN-HOUSE TRAINING WITH IT. THAT WAY EVERYONE HAS GOTTEN THEIR HANDS ON IT AND SURE KNOW HOW TO USE IT. BUT IT WILL BE PUT IN SERVICE SOON. WE'VE COMPLETED ALL THE TRAINING FOR IT. WE JUST WANTED TO BRING IT HERE, SHOW IT OFF FOR YOU GUYS AND DEMONSTRATE IT BEFORE WE PUT IT INTO SERVICE. >> EXCELLENT. FLEXIBLE. >> YES, SIR. ARE YOU GUYS READY? IN THIS SCENARIO, OUR CREWS ARE RESPONDING TO UNRESPONSIVE MALE AT COUNCIL CHAMBERS. THAT'S ALL THE INFORMATION THAT WE HAVE SOMETIMES, AND SO WE'RE GOING TO ARRIVE ON SCENE, AND WE'RE GOING TO START ASSESSING THE PATIENT. THEY'RE GOING TO CHECK FOR RESPONSIVENESS AND A PULSE. SINCE THEY FOUND NO PULSE, THEY'RE GOING TO START CPR COMPRESSIONS. THEY'RE GOING TO PREP FOR AIRWAY MANAGEMENT [00:15:02] AND STARTING AN IV ADMINISTRATIVE MEDICATIONS. THEY'RE GOING TO GET OUR LUCAS DEVICE READY, WHICH TAKES OVER COMPRESSIONS AND FREES UP ONE OF OUR RESPONDERS HANDS. THEY'RE ALSO GOING TO HOOK THEM UP TO THE MONITOR SO WE CAN SEE THEIR HEART RHYTHM. THEY FOUND A HEART DYSRHYTHMIA. THEY'RE ADMINISTERING OUR FIRST MEDICATION IN THE CPR, WHICH IS AMIOERA. TYPICALLY, WE HAVE FIVE RESPONDERS ON SCENE WHICH HELPS ACCOMPLISH ALL OF THE TASK. THEY JUST CHECKED FOR A RHYTHM AND A PULSE CHANGE, WHICH THEY DID NOT FIND, SO THEY'RE CONTINUING COMPRESSIONS. [INAUDIBLE] THEY JUST DEFABULATED THE PATIENT, WHICH SEND A SHOCK TO THEIR HEART? HE'S LOGGING THEIR ACTIVITIES INTO THE MONITOR, SO IT PUTS IT ON THE TIMELINE. AFTER TWO MORE MINUTES, THEY'RE GOING TO CHECK THE RHYTHM AND ONCE MORE TIME. SINCE THEY DIDN'T FIND A PULSE OR A RHYTHM CHANGE, THEY DELIVERED ANOTHER DEFIBRILLATION AND CONTINUED CPR. >> AFTER TWO MORE MINUTES, THEY'RE GOING TO CHECK THE RHYTHM AND PULSE ONE MORE TIME. THIS TIME THEY FOUND A PULSE, WHICH MEANS THEY GOT RUST AND THEY'RE GOING TO LOAD HIM UP ONTO THE STRETCHER, GET HIM INTO THE AMBULANCE, CONTINUE CARE WHILE ON THE WAY TO THE HOSPITAL. >> THE WHOLE TIME THAT'S BEING COMMUNICATED TO THE HOSPITAL. WHAT YOU'RE DOING THERE IS GOING TO THE HOSPITAL. >> WE HAVE THE CAPABILITY WITH THE LIFE PACK TO HAVE THE STREAM, WHAT'S ON THE SCREEN. THEY WOULD BE ABLE TO SEE THE HEART RHYTHM. THEY WOULD BE ABLE TO SEE THAT WE ADMINISTERED THE MEDICATIONS. THEY WOULD BE ABLE TO SEE ALL THE VITAL SIGNS THAT WE WERE ABLE TO GATHER. THEY WOULD BASICALLY GET A MIRROR OF EXCUSE ME, A MIRROR OF THE SCREEN ON THE LIFE PAX 25 AND BE ABLE TO SEE WHAT WE HAVE AND BE ABLE TO PREPARE. >> EXCELLENT. WELL, DANIEL. THANK YOU. [APPLAUSE] THANK YOU FOR ALL YOU DO. I SAW YOU GUYS IN ACTION AT A FOOTBALL GAME LAST YEAR WHERE WE HAD A COMPOUND FRACTURE ON A VISITING DEAL AND I WALKED OUT THERE WITH YOU. I WISH I WOULDN'T HAVE SEEN THAT, BUT THANK YOU GUYS FOR ALL YOU DO. >> THANK YOU VERY MUCH. >> CHIEF GREAT JOB. THANK YOU. >> THANK YOU. [APPLAUSE] [E. CONSENT AGENDA] >> NOW, IS THERE ANYTHING IN THE CONSENT AGENDA YOU WANT TO PULL OUT OR CAN I GET A MOTION TO APPROVE THE CONSENT AGENDA? >> MOVED. >> SECOND. >> SECOND. >> ALL IN FAVOR? >> AYE. >> ANY OPPOSED? MOTION CARRIES. [F.1. Hold a Public Hearing and discuss, consider and act to adopt Ordinance 1038 approving a request from Marquis Group to rezone approximately 25 acres of land located at 4110 and 4120 Aspen Lane and currently zoned as R-5, country residential district to the TC, town center form-based development district (town center edge zone). (Jason Alexander, AICP, CEcD, Deputy Town Manager)] NOW, AGENDA ITEM F, PUBLIC HEARINGS AND CORRESPONDING ACTION ITEMS. AGENDA ITEM F1, HOLD A PUBLIC HEARING TO DISCUSS. CONSIDER AN ACT TO ADOPT ORDINANCE 1038, APPROVING A REQUEST FROM THE MARQUEE GROUP TO REZONE APPROXIMATELY 25 ACRES OF LAND LOCATED AT 4110 AND 4120, ASPEN LANE AND CURRENTLY ZONED IS R5. COUNTRY RESIDENTIAL DISTRICT TO THE TC TOWN CENTER FORM BASED DEVELOPMENT DISTRICT, TOWN CENTER EDGE ZONE, ZC NUMBER 2025-01, JASON. >> THANK YOU, HONORABLE MAYOR. GOOD EVENING, TOWN COUNCIL. THIS IS A REQUEST TO REZONE APPROXIMATELY 25 ACRES TO THE TOWN CENTER FEIGN BASED DEVELOPMENT DISTRICT AND THE TOWN CENTER EDGE ZONE. THE PURPOSE OF THE TOWN CENTER FEIGN BASED DEVELOPMENT DISTRICT, IT IS TO ENCOURAGE AND TO ENABLE FUTURE DEVELOPMENT PATTERNS THAT ARE OF AN ELEVATED QUALITY THAT WILL SUSTAIN A ROBUST TAX BASE AND WILL AFFORD A PREMIUM QUALITY OF LIFE. [00:20:02] THE TWO PROPERTIES THAT ARE UNDER CONSIDERATION THIS EVENING ARE SHOWN ON THE SCREEN, AS WELL AS THE GENERAL FACILITY. THIS IS A CLOSER LOOK. THERE'S SOME PHOTOS, INTERO CHARACTER AND FILL. >> GO BACK TO THAT. >> YES, SIR. >> THANK YOU. >> YES, SIR. THE TOWN CENTER EDGE ZONE, IT DOES LIMIT THE TOTAL NUMBER OF USES THAT ARE ALLOWED ON THE PROPERTY. THOSE LIMITATIONS ARE IN FRONT OF YOU, WHICH IS DETACHED SINGLE FAMILY, COMMUNITY GARDENS, HOME OCCUPATIONS, AND PRIVATE GARDENS. THERE ARE MORE INTENTIONAL AND PURPOSEFUL BUILDING REGULATIONS AND BUILDING RULES I.E., AESTHETIC QUALITY THAN THE R5 COUNTRY RESIDENTIAL DISTRICT. IN PARTICULAR, FOR THE R5 COUNTRY RESIDENTIAL DISTRICT, THE ONLY ARCHITECTURAL STANDARD DEALS WITH EXTERIOR FINISH MATERIALS. SAYING ON THOSE CONSIDERATIONS, THERE IS A PORTION OF THE PROPERTY THAT IS UNDER CONSIDERATION TONIGHT THAT IS SUBJECT TO DEED RESTRICTIONS. THOSE DEED RESTRICTIONS ARE A CIVIL MATTER. THEY CANNOT BE ENFORCED BY THE TOWN, AND THOSE HAVE TO BE ADDRESSED PRIOR TO DEVELOPER SUBMITTING A REGULATING PLAN OR DEVELOPMENT AGREEMENT FOR REVIEW AND APPROVAL. IN TERMS OF WHAT THAT PROCESS WOULD LOOK LIKE. IN FRONT OF YOU THIS EVENING, IT IS STARTING WITH THE ZONING AND ACTUALLY CONFIRMING THIS EVENING THAT YOU WANT TO SEE MORE INTENTIONAL STANDARDS FOR BUILDING REGULATIONS AND BUILDING RULES, I.E. AESTHETICS, AND THAT YOU POTENTIALLY WOULD WANT TO LIMIT THE DENSITY OR THE INTENSITY OF THE DEVELOPMENT VISA V, A DEVELOPMENT AGREEMENT AND THE REGULATING PLAN. THAT THEN GOES INTO A PLAT AND THEN SITE PLAN SUBMITTAL APPROVAL. IN SUM, THE ZONING REQUEST IS APPROPRIATE FOR THE PROPERTY AND THE SURROUNDING AREAS BECAUSE THE FOCUS IS ON DETACHED SINGLE FAMILY DWELLING UNITS. IN FRONT OF YOU THIS EVENING FOR CONSIDERATION IS WHETHER THE TOWN COUNCIL WOULD WANT TO IMPOSE ADDITIONAL STANDARDS THROUGH ARCHITECTURE OR THE QUALITY OF THE CONSTRUCTION, AS WELL AS IMPOSE A LIMITATION ON A TOTAL NUMBER OF UNITS THAT CAN BE DEVELOPED ON THE PROPERTY THROUGH A DEVELOPMENT AGREEMENT. THE PLANNING ZONING COMMISSION. THEY MET ON NOVEMBER 10TH, AND THEY RECOMMENDED APPROVAL OF THE CHANGE OF ZONING REQUEST BY VOTE OF FOUR TO ONE WITH TWO ABSENCES. THE DEPARTMENT OF PLANNING AND DEVELOPMENT RECOMMENDS THE SAME. I WILL PAUSE THERE TO ANSWER ANY QUESTIONS THAT YOU HAVE. MAYOR, TOWN COUNCIL, IF I MAY TOO, THE APPLICANT IS PRESENT AND DOES HAVE REMARKS. >> YOU HAVE ANY QUESTIONS NOW ABOUT THE APPLICANT. APPLICANT WISH TO SPEAK? STATE YOUR NAME AND ADDRESS, PLEASE. >> WALLY MAYA, 2002 WHITE WING COVE, WESTLAKE, TEXAS, I'M THE DEVELOPER, PARTNER MARQUEE GROUP. MAYOR GREAVES, MEMBERS OF THE TOWN COUNCIL. FIRST, I WANT TO THANK YOU FOR YOUR SERVICE, YOUR TIME, AND YOUR STEADFAST COMMITMENT TO THE TOWN OF WESTLAKE. I STAND BEFORE YOU NOT TO DEFEND, BUT TO EMBRACE THE REQUEST FOR THE REZONING OF THE ASPEN LANE PROPERTY. FOR OVER TWO DECADES, I HAVE BEEN PROUD TO CALL WESTLAKE MY HOME. DURING THAT TIME, I'VE WITNESSED THE INTELLIGENT, RESPONSIBLE GROWTH THAT HAS MADE THIS TOWN ONE OF THE MOST DESIRABLE PLACES TO LIVE AND LEARN IN TEXAS. THAT DIDN'T HAPPEN BY ACCIDENT. IT HAPPENED BECAUSE OF THOUGHTFUL LEADERSHIP AND PROFESSIONAL PLANNING. FROM VAQUERO QUAIL HOLLOW, RENADA, TO WESTLAKE RANCH. WESTLAKE'S GROWTH HAS ALWAYS BEEN GUIDED BY VISION AND PRUDENCE. THESE COMMUNITIES JUST DIDN'T ADD HOMES. THEY BUILT THE IDENTITY OF WESTLAKE, ELEGANT, COHESIVE AND FORWARD THINKING. THE ASPEN LANE PROPOSAL CONTINUES THAT LEGACY. AS YOUR PLANNING AND ZONING COMMISSION NOTED IN ITS POSITIVE RECOMMENDATION, AND I QUOTE, THE REQUESTED CHANGE IN ZONING REINFORCES ESTABLISHED LAND USES AND [00:25:06] DEVELOPMENT PATTERNS AND IS CONSISTENT WITH THE STRATEGIC PLAN AND THE VISION FOR GROWTH. THAT PROFESSIONAL RECOMMENDATION MATTERS. YOUR PLANNING AND DEVELOPMENT STAFF, EXPERTS WHO KNOW OUR TOWN AND ITS GOALS, HAVE REVIEWED THE PROPOSAL THOROUGHLY AND FOUND IT CONSISTENT WITH OUR COMPREHENSIVE PLAN. THE PROJECT IS NOT FROM AN OUTSIDER. I LIVE HERE. I CARE DEEPLY HOW OUR COMMUNITY LOOKS, FEELS AND GROWS. ASPEN LANE IS BEING DESIGNED TO BE A HIDDEN HARMONIOUS HAVEN, A PLACE OF PEACE, AND ENDURING VALUE. WITH ABUNDANT TREE CANOPY AND THOUGHTFUL DESIGN, IT PRESERVES THE NATURAL BEAUTY AND VIEWS OF SURROUNDING HOMES. ARCHITECTURAL GUIDELINES WILL ENSURE CONSISTENCY, QUALITY AND ELEGANCE, REFLECTING THE HIGH STANDARDS WESTLAKE IS KNOWN FOR. IT WILL ATTRACT RESIDENTS WHO SHARE OUR COMMUNITIES VALUES, THOSE WHO SEEK EXCELLENCE, BEAUTY, AND BELONGING. CHANGE WHEN DONE RESPONSIBLY STRENGTHENS US. GROWTH IS NOT THE ENEMY OF QUALITY. IT IS THE ENGINE OF VITALITY. BECAUSE OF SMART DEVELOPMENT, WE ENJOY WORLD CLASS SCHOOLS, HEALTH CARE, SHOPPING, AND INFRASTRUCTURE. WITHOUT PROGRESS, WE STAGNATE, WITH WISE PROGRESS, WE THRIVE. HIGHWAY 114'S EXPANSION IS PROOF THAT GROWTH IS HERE. THE QUESTION ISN'T WHETHER WESTLAKE WILL GROW, IT'S HOW IT WILL. THIS REZONING REPRESENTS RESPONSIBLE, THOUGHTFUL GROWTH ALIGNED WITH YOUR LONGSTANDING VISION FOR THE TOWN. FINALLY, I URGE YOU TO WEIGH FACTS AND PROFESSIONAL FINDINGS ABOVE A MOTION. THIS PROPOSAL FITS WITHIN THE TOWN'S COMPREHENSIVE PLAN. OUR SHARED ROADMAP FOR DEVELOPMENT. ONLY A FEW NEARBY RESIDENTS WILL EVEN SEE THE PROPERTY, AND THE DESIGN HONORS THEIR PRIVACY AND THE LANDSCAPE. THIS IS NOT A DEPARTURE FROM WESTLAKES LEGACY. IT'S THE NEXT CHAPTER OF IT. A CONTINUATION OF THE HIGH STANDARDS YOU HAVE ALWAYS UPHELD. MAYOR AND COUNCIL MEMBERS. AGAIN, I THANK YOU FOR YOUR WISDOM, LEADERSHIP, AND YOUR DEDICATION TO OUR TOWN. I LOOK FORWARD TO BUILDING SOMETHING TOGETHER THAT WILL ALL BE PROUD OF, SOMETHING WORTHY OF THE NAME WESTLAKE. THANK YOU. >> THANK YOU. I'LL NOW OPEN UP THE PUBLIC HEARING. IS THERE ANYONE WHO WISHES TO SPEAK REGARDING THIS ITEM? PLEASE APPROACH TO MICROPHONE, STATE YOUR NAME AND ADDRESS. >> GOOD EVENING. HONORABLE MAYOR AND TOWN COUNCIL. THANK YOU FOR ALLOWING THIS OPPORTUNITY IN THIS HEARING. MY NAME IS SLOAN HARRIS, AND I LIVE AT 4035 ASMAN LANE. I'M HERE ON BEHALF OF MY FAMILY AND OUR NEIGHBORS, WHO RESPECTFULLY OPPOSE THE REZONING REQUEST OF 4110 AND 4120 ASMAN LANE. THE GOOD NEWS IS, I AGREE WITH ALMOST EVERYTHING THAT'S BEEN STATED BY THE APPLICANT AND MR. ALEXANDER THUS FAR. BUT WE'RE GOING TO TALK ABOUT THE PATHWAY OF GETTING TO THAT VISION. THAT'S WHAT I WANT TO ADDRESS. TO GIVE YOU CONTEXT, MY WIFE AND I BOTH GREW UP IN THE AREA AND PARTICULARLY CHOSE WESTLAKE WHEN WE HAD THE OPPORTUNITY TO BUY 35 ASPEN. FOR ALL OF THOSE QUALITY OF LIFE STANDARDS THAT WESTLAKE PROVIDES. CERTAINLY APPRECIATE THAT. I'M AN ARCHITECT, SO I LOVE ARCHITECTURAL STANDARDS. I APPRECIATE THAT AS WELL. I WAS A PROPONENT OF WESTLAKE RANCH, WHICH WAS BROUGHT TO THE SITE CONCEPT PLAN FOR WESTLAKE RANCH WAS BROUGHT TO YOU ABOUT THE SAME TIME THAT WE CLOSE IN OUR PROPERTY. I'M ON RECORD FOR SUPPORTING THAT, SO I'M CERTAINLY NOT ANTI DEVELOPMENT IN ANY FORM OR FASHION. I'M ALL FOR HIGH QUALITY STANDARDS. I WILL SAY THAT ASPEN LANE IS ALREADY A HIDDEN GEM. IT'S ALREADY INCREDIBLY PRIVATE. IT'S PASTORAL. THERE'S A LOT OF REFERENCES TO DESIGN THAT HAVE NOT BEEN SUBMITTED YET. [00:30:02] WILL COME TO THAT. LET ME BEGIN MY POINTS. WE, BEING ALL THE NEIGHBORS ON ASPEN LANE THAT WE'RE IN OUR OPPOSITION LETTER THAT WE SENT TO YOU ARE NOT ANTI-DEVELOPMENT. WE'RE NOT OPPOSED TO RESPONSIBLE DEVELOPMENT. WE ABSOLUTELY SUPPORT THE BROADER VISION OF THE TOWN AND THE PC EDGE ON A IS AN EXAMPLE OF WHAT YOU GUYS ARE WORKING TOWARDS. OUR CONCERN IS THAT THIS PROPOSAL IS NOT ALIGNED WITH THE TOWN'S ADOPTED PLANS. IT'S NOT ALIGNED WITH THE RURAL CHARACTER OF ASPEN LANE, AND IT'S NOT ALIGNED WITH THE EXPECTATIONS OF THE RESIDENTS THAT LIVE ON ASPEN LANE TODAY. FIRST, THE COMPREHENSIVE PLAN DESIGNATES THIS AREA AS PASTORAL COMMUNITY. THAT TERM CERTAINLY MEANS SOMETHING IN WESTLAKE FOR THOSE OF YOU THAT HAVE BEEN HERE A WHILE. IT MEANS RURAL VISTAS, LARGE LOTS, DEEP SETBACKS, AND THE SCENIC CORRIDOR THAT DEFINES ASPEN LANE. THE TOWN CENTER EDGE ZONING BEING PROPOSED TODAY INTRODUCES AN ENTIRELY DIFFERENT DEVELOPMENT FORM, URBANIZED LOTS, SHALLOW SETBACKS, STRUCTURED STREETS, AND MUCH HIGHER INTENSITIES. THIS IS A FUNDAMENTAL CONFLICT WITH EVERY ELEMENT IN THE PASTORAL COMMUNITY DESIGNATION. SECOND, THE APPLICATION IS INCOMPLETE. THE TOWN REQUIRES CONCEPTUAL PLANS, IMPACT ASSESSMENTS, EXHIBITS, AND FOR TC DISTRICTS, A REGULATING PLAN. NONE OF THOSE THINGS HAVE BEEN SUBMITTED AS PART OF THIS REZONING APPLICATION, APPROVING A ZONING CHANGE WITHOUT EVEN THE MINIMUM REQUIRED MATERIALS WOULD SET A PRECEDENT, NONE OF US WANT. I'LL GIVE YOU A REAL WORLD EXAMPLE. HOW MANY TIMES HAVE YOU SEEN THE COVER OF THE DALLAS BUSINESS PRESS AND THERE'S SOME NEW DEVELOPMENT WITH AN INCREDIBLE RENDERING, THEN FOUR OR FIVE YEARS LATER, WHAT'S BUILT IS NOTHING THAT ALIGNS WITH THAT. BECAUSE THEY DON'T HAVE TO SUBMIT ANY REZONING REQUESTS TO BE ABLE TO PAY FOR A FRONT PAGE AD FOR THEIR DEVELOPMENT? IT'S A MARKETING OPPORTUNITY FOR THEM. BUT AS THEY GO THROUGH THEIR ENTITLEMENT WORK, THEIR FUND RAISING, ALL OF THE THINGS THAT IS REQUIRED TO MAKE A PRO FORMA A REALITY. THE HICCUPS. WHAT WAS SHOWN IN COVER FIVE YEARS AGO IS NOT WHAT WAS BUILT. THAT'S THE PRECEDENT I'M TALKING ABOUT. THIRD, THE PROPOSED ZONING IS INCOMPATIBLE WITH THE EXISTING R5 DISTRICT. R5 EXISTS FOR A REASON TO PROTECT RURAL RESIDENTIAL CHARACTER. THIS REQUEST DOESN'T MODIFY THAT CHARACTER, IT COMPLETELY ELIMINATES IT. FOURTH, THE INFRASTRUCTURE SIMPLY ISN'T BUILT FOR THAT. ASPEN LANE IS A NARROW TWO LANE RURAL ROAD WITH NO SIDEWALKS AND ONLY ONE POINT OF ACCESS AT PEARSON LANE. I SPOKE AT THE PLANNING AND ZONING HEARING, AND I SAID THAT IT'S BASICALLY WESTLAKE PARK. HUNDREDS OF FAMILIES USE IT TO WALK, RIDE THEIR BIKES, WALK THEIR DOGS, EVERY SINGLE DAY. NO TRAFFIC STUDY HAS BEEN PROVIDED AND THE RISKS ARE PRETTY OBVIOUS IN REGARDS TO THAT. IN FIFTH, AND MOST IMPORTANTLY, THERE'S BEEN NO MEANINGFUL ENGAGEMENT WITH THE RESIDENTS THAT ARE MOST DIRECTLY IMPACTED BY THIS. SELF INCLUDED. MANY OF US, INCLUDING A KEY ADJOINING PROPERTY OWNER, NEVER HEARD FROM THE APPLICANT. THERE'S BEEN NO CONSENSUS BASED MEETINGS. I'VE BEEN WORKING ON THIS FOR A WEEK AND A HALF WHEN I FOUND OUT ABOUT IT, WHICH CERTAINLY ISN'T ENOUGH TIME TO DO ANY OF THAT. FOR ALL OF THOSE REASONS, WE'RE ASKING FOR ONE SIMPLE REQUEST. PLEASE DENY THIS REZONING APPLICATION WITHOUT PREJUDICE. THE ASPEN LANE CAN BE INCLUDED IN A CONSENSUS BASED PLANNING PROCESS, ONE THAT INVOLVES THE TOWN, THE NEIGHBORHOOD, AND THE APPLICANT WORKING TOGETHER. WE ALL WANT THE SAME LONG TERM OUTCOME, A BEAUTIFUL, THOUGHTFUL, WELL PLANNED WESTLAKE. THE ONLY QUESTION IS WHETHER WE GET THERE THROUGH ALIGNMENT AND COLLABORATION OR THROUGH ISOLATED ACTIONS THAT RESHAPE NEIGHBORHOODS WITHOUT COMMUNITY SUPPORT. APPRECIATE YOUR TIME. I DID SUBMIT A LOT OF EXHIBITS. IF THERE'S ANY I HAVE COPIES, AND I BELIEVE YOU GUYS ARE LOOKING AT IT AT THE BEST. IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO ANSWER THOSE. IT'S A LOT OF CONTENT. APPRECIATE YOUR TIME. >> ANY QUESTIONS FROM COUNSEL? >> I DO HAVE A QUESTION. OBVIOUSLY, THIS IS A LAND THAT'S OWNED BY THESE HOMEOWNERS. THEY HAVE THE RIGHT TO DEVELOP THE PROPERTY. I KNOW WE'RE PROPOSING A ZONING CHANGE, BUT MY QUESTION IS, WHAT WOULD YOU GUYS ENVISION THAT TO BE? IDEALLY, IF THE DEVELOPER DID GO FORWARD, WHAT WOULD YOU LIKE TO SEE ON THAT PROPERTY? >> I'D LIKE IT TO BE COMPREHENSIVE ACROSS THE ENTIRE ASPEN LANE NEIGHBORHOOD. SEVEN OF THE TEN PROPERTY OWNERS THAT ARE ON ASPEN LANE SIGN THAT OPPOSITION LETTER, AND I THINK IT WOULD INVOLVE ALL OF US COMING TO A CONSENSUS TOGETHER. MAYBE THIS IS THE FIRST STEP TO SOMETHING BIGGER OVER THE NEXT SEVERAL YEARS FOR ASPEN LANE, MAYBE NOT. BUT I THINK IT'S IMPORTANT THAT EVERYBODY IS AFFECTED BY THAT HAVE MEETINGS TOGETHER AND BUILD A PLAN TOGETHER. [00:35:03] NOW WHAT'S PROPOSED IS JUST A SILO TWO PARCELS OUT OF THE ENTIRE PASTORAL COMMUNITY THAT IS ASPEN LANE. >> ANY OTHER QUESTIONS? THANK YOU, SIR. >> THANK YOU. >> IS THERE ANYONE ELSE THAT WISHES TO SPEAK? PLEASE APPROACH TO THE MICROPHONE. STATE YOUR NAME AND ADDRESS, PLEASE. >> DON DYKSTRA, 1511 HUNTERS LANE, WESTLAKE, TEXAS. I LIVE IN VAQUERO SO I'M PRETTY CLOSE, BUT NOT AS CLOSE AS THESE FOLKS ARE. I'VE BEEN IN THE DEVELOPMENT BUSINESS, HOME-BUILDING BUSINESS FOR 40 YEARS, SO I'M FAMILIAR WITH WHAT YOU ALL HAVE TO GO THROUGH. WHAT I'M HERE REALLY IS TO ENDORSE MR. MAYA. HE'S SOMEONE WHO IS LOCAL. HE UNDERSTANDS THE COMMUNITY. HE'S COMMITTED TO QUALITY. HE'S DEMONSTRATED THAT COMMITMENT TO EXCELLENCE AND EVERYTHING. IF THIS PROPERTY IS GOING TO DEVELOPMENT, I THINK WE'RE FORTUNATE TO HAVE SOMEBODY LOCAL WHO'S DEMONSTRATED THAT COMMITMENT. >> THANK YOU. ANYONE ELSE WISHES TO SPEAK? >> MY NAME IS DENNIS SCHWARTZ. I ALSO LIVE IN WESTLAKE AND I'VE BEEN LIVING IN YEARS. I MOVED HERE FROM FAIRVIEW. FAIRVIEW IS LIKE THE GEM IN COLLIN COUNTY THAT WESTLAKE WAY EXCEEDS. BUT THE BIG PROBLEM THAT FAIRVIEW HAD WAS, FAIRVIEW HAD ALL SINGLE FAMILY RESIDENTIAL OF NOT AVERAGE HOUSE OVER THERE [INAUDIBLE] AND THEY WERE ALL USERS. THE TAX BASE WAS QUITE FLAT OUT. WHAT THIS DEVELOPMENT WILL DO IS THESE ARE GOING TO BE $5, 6, 7 MILLION HOUSES WHICH IS A HUGE BOON TO THE TAX BASE WITH MINIMAL USAGE. IT WILL BENEFIT EVERYBODY IN WESTLAKE AND THAT WE'VE KNOWN WALLY FOR, 15 YEARS, WE'VE SEEN HIS PROJECTS. IT'S ONLY GOING TO BE A+. HE'S COMMITTED TO THAT AND HE'S A RESIDENT, SO THAT'S ONE OF THE THINGS. IT'S NOT SOMEBODY COMING IN FROM DALLAS, SOMEBODY COMING FROM WEST AUSTIN. IT'S ONE OF OUR LOCALS WHO'S GOING TO BUILD SOMETHING THAT'S FOR ALL OF US. WE WOULD ASK THAT IT DOES GET BETTER. >> THANK YOU, SIR. GOOD TO SEE YOU. ANY OTHER COMMENTS? YES, MA'AM. PLEASE APPROACH. >> BECKY FISHER, I LIVE AT 4050 ASPEN LANE. I THINK IT'S NICE THAT HE HAS FRIENDS WHO COME IN AND GIVE HIM AN ENDORSEMENT. JUST BECAUSE YOU'RE LOCAL DOESN'T MEAN YOU SHARE THE SAME VALUES AS EVERYBODY ELSE THAT LIVES LOCAL. THOSE THAT LIVE IN VAQUERO YOU'RE NOT GOING TO BE AFFECTED BY THIS AT ALL. THOSE OF US THAT LIVE ON ASPEN ARE THE ONES THAT ARE GOING TO BE AFFECTED. WE CAME THROUGH THE PLANNING AND ZONING COMMITTEE I'LL SAY 10 YEARS AGO. THERE WAS A WHOLE DIFFERENT PERSPECTIVE ON PROTECTING HOMEOWNERS AND THIS VISION THAT YOU ALL SAY YOU HAVE FOR PASTORAL, SINCE WE'VE BEEN HERE, THERE'S PROBABLY BEEN FIVE NEW DEVELOPMENTS IN WESTLAKE AND I FEEL LIKE IT'S TRYING TO BUILD ON EVERY BLADE OF GRASS THAT YOU CAN. THE LOTS ARE GETTING SMALLER. I'M TOTALLY AGAINST THIS. ALSO THE WAY IT JUST SLID IN WITHOUT A LOT OF THE PEOPLE ON ASPEN LANE EVEN KNOW ANYTHING ABOUT. I OPPOSE IT. I THINK ALL THIS PATTING ON THE BACK FOR WHAT A GOOD GUY SOMEONE IS DOESN'T MAKE THIS DEVELOPMENT. >> THANK YOU. ANYONE ELSE? I'LL NOW CLOSE THE PUBLIC HEARING. WAYNE JASON, COME ON UP FOR QUESTIONS. >> GOOD. >> QUESTIONS FROM COUNCIL. >> ANY COLLABORATION OR QUESTIONS? YES, SIR. >> I'VE GOT QUESTIONS, SOME FOR THE DEVELOPER. HAVE YOU GUYS DONE A TRAFFIC STUDY TO UNDERSTAND THE IMPACT ON THE TWO-LANE ROAD WITHOUT ANY SIDES TO IT AND THE IMPACT OF 19 ADDITIONAL RESIDENTS BEING ADDED FROM THE FLOW ALONG THE STREET. THAT'S BASICALLY A DEAD END WHERE IT'S FAMILIES BY THERE FOR THE KIDS TO BE PLAYING OUT ON THE STREETS AND YOU'RE AT LEAST DOUBLING THE TRAFFIC DRIVING DOWN THAT ROAD. AT THIS POINT, WE HAVE NOT DONE A TRAFFIC STUDY. IT WASN'T A REQUIRED SITUATION FOR THE PROPOSAL, [00:40:04] THE WAY THE TOWN HAS SET UP THIS REZONING. HOWEVER, I BELIEVE THAT WESTLAKE RANCH PROBABLY DID DO THAT TRAFFIC STUDY. TO MY KNOWLEDGE, TRAFFIC STUDY FOR 15-19 HOMES IS NOT GOING TO CHANGE ANYTHING AS FAR AS ROAD USE GOES. >> I'M NOT WORRIED ABOUT THE IMPACT TO GREATER WESTLAKE. I'M WORRIED ABOUT THE FAMILIES THAT INVESTED IN HOMES OR A CERTAIN STATE. I JUST WANT TO MAKE SURE IF WE'RE GOING TO CHANGE THEIR QUALITY OF LIFE AND THEIR QUALITY OF LIVING, FOR ME, THAT'S A REAL CONSIDERATION. I WANT TO UNDERSTAND WHAT KIND OF IMPACT THE TRAFFIC IS GOING TO HAVE ON THESE PEOPLE. I WANT TO UNDERSTAND IF WE'RE GOING TO HAVE TO DIG UP THEIR YARDS AND PUT SEWAGE IN ACROSS ALL OF THEIR YARDS TO FACILITATE THE SEWAGE AND DRAINAGE AND THE WATER REQUIREMENT RIGHTS ASSOCIATED WITH THEM, ALL THE INFRASTRUCTURE THAT GOES IN THERE. WHEN YOU GO FROM TWO HOMES TO 25 OR 21 HOMES, I WANT TO KNOW THE IMPACT BEFORE BECAUSE I DON'T WANT TO IMPACT RESIDENTS JUST LIKE IF I LIVED THERE. IF IT DIDN'T BOTHER ME AND IT WASN'T GOING TO IMPACT MY WAY LIFE, I'D PROBABLY BE FINE WITH IT. BUT IF IT'S GOING TO IMPACT ME AND I BOUGHT THERE FOR THAT REASON, I'D BE VERY ANNOYED AT YOU. THAT'S JUST ME. I WANT TO UNDERSTAND HOW MUCH OF AN IMPACT ARE WE GOING TO HAVE ON THESE INDIVIDUALS. >> MR. GAUTIER, THAT'S A GREAT POINT. >> FIRST OF ALL, I WOULD SAY THAT WE AS DEVELOPERS ARE FLEXIBLE IN WHAT WE'RE GOING TO DO. SECOND OF ALL, I WANTED TO SAY SOMETHING AS FAR AS ASPEN LANE. ASPEN LANE IS JUST AS WIDE AS DOVE ROAD, JUST AS WIDE AS PEARSON. IT HAS BEEN BUILT TO BE A PUBLIC THOROUGHFARE. I REALLY APPRECIATE THAT THE SIX FAMILIES THAT LIVE ON THE BACK SIDE OF ASPEN LANE. ASPEN LANE GOES OFF OF PEARSON AND GOES OVER A HILL. WHEN I FIRST LOOKED AT THIS PROPERTY, WHEN I CAME OVER THAT HILL AND LOOKED, THAT WAS THE SHANGRI-LA LOOK. THAT WAS THIS SPECIAL PLACE THAT NOBODY SEES. YOU DON'T SEE IT FROM THE OTHER SIDE. YOU ONLY SEE IT AFTER YOU GET OVER. I WANTED TO BUILD SOMETHING SPECIAL THAT WAS A LEGACY DEVELOPMENT FOR THE TOWN OF WESTLAKE. [NOISE] THERE PEOPLE CAN WALK ON PEARSON IF THEY WANT TO. THEY CAN WALK ON DOVE IF THEY WANT TO. AT DOVE, WE HAVE A TRAIL SYSTEM THAT'S THERE TOO. IF A TRAIL SYSTEM IS SOMETHING THAT WAS ADDED, THAT COULD BE DONE. BUT THIS IS ABOUT PROPER GROWTH FOR THE CITY OR THE TOWN. I THINK I WILL RESPONSIBLY MAKE THIS SOMETHING THAT WE CAN ALL BE PROUD OF, AND IT'S GOING TO BE VERY SPECIAL. THERE ARE SPEC HOMES IN WESTLAKE RANCH FOR $8 MILLION. YOU'RE PAYING OVER $2 MILLION FOR A LOT. WHAT I CALL HURTING DOLLAR. IT'S NOT GOING TO BE ANYTHING BAD. >> I GET THAT. BUT AGAIN, WE REPRESENT THE RESIDENTS OF WESTLAKE, AND THAT'S WHAT I'M HERE TO DO. IT'S NOT GOING TO BE EASY FOR YOU, AND THAT'S NOT MY JOB. I WANT TO DEVELOP WESTLAKE AS MUCH AS WE CAN, BUT I'M GOING TO KEEP IT WESTLAKE, NO MATTER WHAT. >> THE OTHER COMMENT I WANT TO MAKE IS, AND MAYBE I READ THIS INCORRECTLY. WHEN THEY TALK ABOUT THE PASTORAL LOOK OF THIS AREA OF WESTLAKE. THAT COMES FROM THE COMPREHENSIVE PLAN AND IT'S MORE DESCRIPTION OF WHAT WESTLAKE WAS BECAUSE THE COMPREHENSIVE PLAN IS HOW YOU'RE SUPPOSED TO GROW AND GO FORWARD. IT'S NOT SOMETHING THAT WAS PUT IN THERE TO SAY IT HAS TO STAY THAT WAY. BUT WE AS RESPONSIBLE DEVELOPERS AND PEOPLE WHO WANT TO PROGRESS, HAVE TO UNDERSTAND THAT. I'LL GO INTO THIS. THERE WERE 48 ACRES THAT COULD HAVE BEEN DEVELOPED. THAT WOULD'VE BEEN A LOT BIGGER SITUATION. IT WOULD HAVE INCLUDED A LOT MORE. ONE TRACK WAS SOLD OFF. THAT TOOK IT DOWN TO 36. ONE OWNER DECIDED MAYBE HE DIDN'T WANT TO DO IT. THE OTHER TWO OWNERS THAT I'M UNDER CONTRACT WITH SAID THIS IS A GREAT IDEA AND I LIKE IT. FROM MY STANDPOINT, IT WAS MORE SECLUDED, MORE SPECIAL BECAUSE IT WAS SMALLER. IF THE [NOISE] 48 ACRES HAD HAPPENED, IT A WHOLE DIFFERENT TOPIC OF CONVERSATION. >> I GET THAT. AT THIS POINT BECAUSE IT IS SOMEWHAT SPECIAL AREA. IT'S ALREADY PRIOR DEVELOPED. THERE'S ONE WAY IN, ONE WAY OUT. [00:45:02] I REALLY WOULD LIKE TO SEE BASICALLY A COMPREHENSIVE IMPACT ANALYSIS, WHICH INCLUDES THE SEWAGE, THE DRAINAGE, THE INFRASTRUCTURE REQUIRED TO BE ABLE TO SUPPORT THAT. I'D ALSO, FRANKLY, I NEED TO GO OUT THERE AND GO RIDE MY BIKE DOWN THERE AS WELL TO SEE IT. IT'S A PRETTY DRASTIC CHANGE FOR PEOPLE THAT INVESTED A TON OF MONEY TO BUY HOMES ALONG THERE. MAYBE ONE YEAR, TWO YEARS AGO. THIS IS A SIGNIFICANT CHANGE. >> CERTAINLY, THAT WILL BE ADDRESSED. THAT IS WHAT IS ADDRESSED IN THE DEVELOPMENT AGREEMENT. ALL THOSE THINGS HAPPEN AFTER WE GET TO THE ZONING. THOSE THINGS THAT YOU'RE ASKING WILL BE ADDRESSED. IT'S MY BELIEF, YOU'LL BE IMPRESSED BY IT. >> I THOUGHT I DID DRIVE MY CAR DOWN THERE TODAY AND IT IS PROBABLY ONE OF THE LAST RURAL ESC ROADS IN WESTLAKE AND ADDRESSING THEM AFTER THE ZONING IS LIKE TRYING TO PUT THE HORSE BACK IN THE BAR [OVERLAPPING], SO WE'RE GO NOW ON ZONING. THERE REALLY ISN'T A WHOLE LOT OTHER THAN THE FACT THAT DEPENDING ON WHAT YOU WANT TO BUILD WILL HAVE TO COME BACK BEFORE COUNCIL. THE REALITY IS THOUGH IS THAT THIS MAY BE A DIFFERENT COUNCIL IN SIX MONTHS IN SIX YEARS AS THE DEVELOPMENT MOVES ALONG. THE QUESTION FOR US IS, IF WESTLAKE IS TO BE DISTINCTIVE BY DESIGN, HOW MUCH OF IT NEEDS TO BE DESIGNED AND HOW MUCH OF IT JUST NEEDS TO BE LEFT DISTINCTIVE? HOW MUCH OF IT CAN WE KEEP PURE? THERE'S VERY LITTLE IN THIS TOWN AND AS WAS COMMENTED, WE'VE PUT MANY DEVELOPMENTS UP. SOMETHING YOU JUST SAID WAS ACTUALLY QUITE TELLING. IF 48 ACRES WERE AVAILABLE, THIS WOULD HAVE BEEN A VERY DIFFERENT PROJECT. WHAT DOES THIS LOOK LIKE NOW BECAUSE IT'S ONLY 24 ACRES? HAS IT BECOME A MORE CONDENSED 24 ACRES IN ORDER TO MAXIMIZE REVENUE OUT OF THE 24 ACRES VERSUS THE 48 ACRES THAT COULD HAVE BEEN. BUT THERE'S A LOT OF OPEN QUESTIONS THAT I HAVE HONESTLY AROUND HOW MUCH MORE LAND IS LEFT IN WESTLAKE? YOU NAILED IT RIGHT AWAY, 114 EXPANSION HAS OPENED UP WESTLAKE. THERE'S GOING TO BE A LOT MORE TRAFFIC THROUGH HERE. THERE'S A LOT MORE ACTIVITY AS I'VE MAINTAINED FROM DAY 1 ON THE COUNCIL, MY MAIN CONCERN IS NOT JUST HOW IT'S GOING TO IMPACT SOLOMON AND THE REST OF THE ASPEN LANE RESIDENTS, BUT HOW IT'S GOING TO IMPACT THE REST OF THE TOWN BECAUSE TO GET TO THAT, WE'LL PUT A LOT MORE TRAFFIC ON OTTINGER, AND WE ALREADY HAVE A TON OF TRAFFIC ON OTTINGER. IT'S GOING TO BE PUTTING MORE TRAFFIC THROUGH TOWN. THERE'S ONLY ONE WAY IN AND ONE WAY OUT OF ASPEN LANE AT THIS POINT. IT JUST SEEMS AS THOUGH THERE IS LIMITED PLACES TO BUILD NOW IN WESTLAKE AND THAT MEANS SOMETHING. IT MEANS THAT WESTLAKE IS PRETTY WELL DEVELOPED AND THERE'S NOT A WHOLE LOT OF THIS RURAL SPACE LEFT. >> AS DEVELOPMENT PROGRESSES, THE ASPEN LANE HOMEOWNERS THAT ARE THERE PRESENTLY. THEY HAVE CHOSEN TO KEEP THEIR PROPERTIES AT 12 ACRES. THERE'S GOING TO BE COME A TIME WHEN THEY'RE GOING TO VACATE THAT PROPERTY, AND IT MAY BE DUE TO A DEVELOPER, IT MAY BE TO SOMEBODY WHO CAN AFFORD 12 ACRES IN WESTLAKE. BUT THE LONGER THAT GOES, THE PIE IS GOING TO GET A LOT SMALLER FOR WHO CAN DO THAT. AS FAR AS THE ONE WAY IN AND ONE WAY OUT, IT'S A PUBLIC ROAD AND 15-20 HOMES WILL NOT CHANGE HOW THAT AFFECTS MY OPINION, TRAFFIC ON THAT ROAD. >> I NEED TO ASK CLARIFICATION QUESTION. WHAT DO YOU MEAN THAT THE PIE WILL GET SMALLER? DO YOU MEAN THAT THERE WILL BE A SMALLER POOL OF DEVELOPERS. >> THERE'S A PYRAMID IN REAL ESTATE. IF YOU'RE SELLING $100,000 [NOISE] THE BOTTOM OF THAT PYRAMID, THEY CAN AFFORD THAT. AS YOU GO TO $10 MILLION HOMES, IT GETS LESS AND LESS. BUT WHEN YOU START RESTRICTING IT THAT MUCH, YOU'RE GOING TO DEVALUE THAT. I DON'T THINK THE NEIGHBORS REALLY WANT THAT TO HAPPEN TO THEM IN FUTURE. >> I WOULD LIKE TO GO BACK TO YOUR PRESENTATION. SOMETHING YOU SAID IS THE REASON THAT YOU LIKE THIS PROPERTY WAS BECAUSE OF THE EXTENSIVE TREE CANOPY COVERAGE AND THE FACT THAT IT'S VERY SECLUDED AREA. BUT I DON'T UNDERSTAND HOW YOU WOULD PRESERVE THAT IF YOUR INTENTION WAS TO BUILD 20 HOMES ON THAT. PERSONALLY, I CAN'T ACCEPT THAT NUMBER. IF WE WERE GOING TO MOVE FORWARD WITH THIS, PERSONALLY, I WOULD LIKE TO BE MORE LIKE EIGHT HOMES ON THAT AREA BECAUSE I THINK IT'S REALLY IMPORTANT THAT WE PRESERVE OUR TREE COVERAGE. AS TJ MENTIONED, THERE'S VERY FEW AREAS IN TOWN LEFT THAT REALLY PRESERVE THAT DENSE TREE COVERAGE. SPECIFICALLY BEHIND THE KNOLLS IS ONE OF THE AREAS THAT WAS SPECIFICALLY ISOLATED FROM THAT DEVELOPMENT AND DESIGNATED AS A CONSERVATION RESERVE BECAUSE OF THE COMPLAINTS OF THE OTHER NEIGHBORS IN THAT AREA WHO DID NOT WANT THAT AREA TO BE DEVELOPED. [00:50:01] MY CONCERN IS, HOW WOULD YOU INTEND TO PRESERVE THAT FEEL OF THE DENSE TREE COVERAGE IF YOU'RE GOING TO BE PUTTING HOMES IN THAT AREA? >> WELL, THERE'S A LOT OF BIG TREES THERE, AND WITH A TREE MITIGATION LOOK AT, I WILL HAVE SOMEBODY COME IN AND LOOK AT THAT. ONE THING YOU HAVE TO UNDERSTAND THOUGH, ON THIS PARTICULAR PROPERTY, THERE ARE A LOT OF DEAD TREES TOO, AN IMMENSE AMOUNT OF DEAD TREES IN UNDERBRUSH, WHICH IT IS MUCH SAFER TO CLEAR FROM A FIRE HAZARD STANDPOINT. I WANT TO KEEP ALL THE BIG TREES THAT HAVE NICE CANOPIES, HAVE A GREAT LOOK. WHERE I LIVE IN VAQUERO WHERE PEOPLE HAVE PLANTED TREES AND OVER 20 YEARS THEY'VE GROWN AND ALL OF A SUDDEN IT LOOKS REALLY NICE. THIS WILL BE NICE BEFORE WE START. BUT WE'RE GOING TO TRY TO KEEP EVERY BIG TREE WE CAN IN THE AREA SO THAT IT LOOKS NICE. THEN THE HOME SITS BELOW THOSE CANOPIES BECAUSE THEY ARE HIGH TREES. YOU DON'T SEE IT AND IT SEPARATES THE LAND PROPERLY. >> ANOTHER THING I WANTED TO ASK IS I KNOW THERE'S TWO EXISTING HOMES ON THOSE LOTS RIGHT NOW, WHAT IS THE PLAN FOR THOSE HOMES? >> THE PLAN ON THE SMITH PROPERTY WOULD BE TO RAISE THE HOME SO THAT THE DEVELOPMENT COULD BE BUILT CORRECTLY, AND THE HOME ON THE GRAVES PROPERTY WILL STAY IN PLACE, AND IT WILL JUST REDUCE HIS FOOTPRINT, THEN WE WILL PROBABLY BUILD A NICE WALL AROUND IT THAT WILL BE PART OF THE COMMUNITY, BUT IT WILL MAKE IT LOOK EXTRA. >> ANOTHER THING THAT I'VE HEARD A LOT ABOUT IS THE ALIGN WITH THE COMPREHENSIVE PLAN. I PERSONALLY DON'T AGREE THAT THIS CHANGE OR THAT THE PROPOSAL THAT YOU'RE PUTTING FORWARD FOR THE 21 HOMES, I DON'T BELIEVE THAT IS ALIGNED WITH THE COMPREHENSIVE PLAN. I DO UNDERSTAND THE IDEA OF CHANGING THE ZONING BECAUSE I UNDERSTAND THE IMPLICATIONS OF THE ZONING, AND THE AMOUNT OF ABILITY THAT WE HAVE LATER WITH THE DEVELOPMENT AGREEMENT, AND TO DETERMINE WHAT EXACTLY WE WANT ON THAT LAND. I DON'T HAVE A PROBLEM WITH THAT, BUT I THINK THAT WE NEED TO PRESERVE THIS AS A PASTORAL AREA. IF WE WERE TO MOVE FORWARD WITH THIS PROJECT, PERSONALLY, I WOULD LIKE TO SEE THOSE LOTS TO BE MINIMUM TWO ACRES IN THAT AREA. THIS IS BECAUSE I THINK IT NEEDS TO STAY TO THE SAME ASPECT OF THE OTHER HOMES IN THAT AREA. I DON'T THINK WE COULD PUT A LARGE DEVELOPMENT THERE. THAT'S MY PERSONAL VIEW. >> I UNDERSTAND, AND THAT'S A PERSONAL OPINION. I DON'T THINK THE HOMES IN VAQUERO LOOK BAD. THEY'RE NOT ALL TWO ACRES. I THINK THAT WHAT I WILL BUILD WILL BE SOMETHING YOU'LL BE PROUD OF. I HAVE A WAY OF LOOKING AT THINGS, AND SEEING WHAT THEY'LL LOOK LIKE BEFORE THEY'RE THERE. THAT'S WHAT MAKES ME SUCCESSFUL. >> I DON'T THINK MY ISSUE IS BECAUSE OF THE LOOK OF IT. I HAVE NO DOUBT THAT YOU WOULD GO IN THERE AND DEVELOP IT AND DO A GREAT DEVELOPMENT REGARDLESS OF THE SIZE OF LOTS. MY CONCERN IS THAT I DON'T THINK IT FITS WITH THE CHARACTER OF THE NEIGHBORHOOD, AND WHAT WE'VE ESTABLISHED AS A PASTORAL LANDSCAPE OF PANTRY AND IT'S AN R5 NOW AND IT'S DESIGNED TO BE A PASTORAL AREA. I DON'T THINK THAT PUTTING IN A DENSE DEVELOPMENT FITS A COMPREHENSIVE PLAN AT ALL. >> FOR WESTLAKE. >> MY ISSUE IS MORE THAT IT NEEDS TO FIT WITH THE SURROUNDING PROPERTIES. WESTLAKE RANCH, I THINK IS A COMPLETELY DIFFERENT AREA BECAUSE IT WAS A LOT ON A MAJOR INTERSECTION. THIS IS TUCKED AWAY IN A REALLY PROTECTED AREA, AND I THINK IT'S A REALLY DIFFERENT CHARACTERISTIC THAT WE HAVE TO. >> THAT'S EXACTLY WHY I LIKED IT BECAUSE IT IS TUCKED AWAY IN A VERY PROTECTIVE AREA. [LAUGHTER] THAT'S WHY WE COULD MAKE SOMETHING REALLY SPECIAL. >> CAN I JUST ASK ONE QUICK QUESTION. HAVE YOU DONE ANY DEVELOPMENTS IN WESTLAKE THAT YOU CAN POINT TO THAT WOULD GIVE US THE LOOK AND FEEL THAT YOU'RE THINKING ABOUT? >> HAVE I DONE ANY DEVELOPMENT IN WESTLAKE? NO. I HAVEN'T PERSONALLY DONE DEVELOPMENT IN WESTLAKE. I WAS FIVE MINUTES AWAY FROM BUYING ENTRADA OR JEFF BLACKARD, TALKED TO THE MAYOR AND GOT US A LITTLE UPSET THINKING WE COULDN'T WORK WITH THEM AND WE BACKED OUT. PREVIOUS MAYOR LAURA WHEAT'S, CERTAINLY KNOWS ME, AND WE JUST DECIDED IT WASN'T GOING TO BE A GOOD FIT, AND IF I HAD DONE IT, IT HAD BEEN DONE BY NOW. BUT MURDAD, AND SOME OTHER PEOPLE HAD TO WORK WITH MADE IT TOUGH. I'M NOT THAT GUY. I WILL MAKE THIS SOMETHING SPECIAL. THAT'S ALL I CAN SAY. >> WAS THERE EVER A CONSIDERATION OF APPROACHING ALL OF THE RESIDENTS AND LOOKING AT TURNING THE ENTIRE ASPEN LANE NEIGHBORHOOD INTO A MASTER PLANNED COMMUNITY WITH LARGE LOTS. HAS ANYBODY APPROACHED THEM ALL, I'M JUST CURIOUS. [00:55:07] >> I DIDN'T THINK OF DOING THAT. IT IS A SITUATION THAT COULD HAVE BEEN ADDRESSED, BUT YOU WOULD HAVE TO TAKE ALL THE LAND OWNERS, THEY'D HAVE TO ALL AGREE, AND AT THE PRICE POINT THAT THEY WOULD HAVE TO AGREE AT, IT WOULD PROBABLY MAKE IT ONTO. >> IT JUST BE INTERESTING TO UNDERSTAND HOW MANY OF THE NEIGHBORS BECAUSE EVERY ONE OF THEM THAT LIVES ON A SINGLE ENTRANCE WAY TO A STREET TO A NEIGHBORHOOD. EVERY ONE OF THEM, THEY'RE ALL GOING TO BE NEIGHBORS, AND IT'D BE INTERESTING TO UNDERSTAND WHAT THEY ALL ACTUALLY THINK. YOU SAID YOUR SMALL NUMBER OF THEM SUPPORT THIS, BUT I'D LOVE TO UNDERSTAND IN TOTALITY WHAT ALL OF THE FUTURE NEIGHBORS WOULD FEEL. >> DO YOU REMEMBER DAVIS BOULEVARD BEFORE IT WAS EXPANDED AND EXTENDED? >> YEAH. UNFORTUNATELY. >> IT WAS A SINGLE DEAL. IT DIDN'T GO ALL THE WAY THROUGH. >> NO, IT DID NOT. >> WE HAVE A SINGLE ENTRY INTO VAQUERO WHERE THERE'S 337 HOMES. >> THERE'S THREE ENTRIES IN VAQUERO. THIRD ONE IS BEING BUILT RIGHT NOW, PHASE 3. >> I THINK THAT THAT PART OF THE DEVELOPMENT OF OUR GREAT TOWN, AND I THINK IT'S A GREAT TOWN, AND I LOVE LIVING HERE. I THINK IT'S THE BEST PLACE IN TEXAS TO LIVE, BUT IT GOT ITS MARK IN TEXAS BECAUSE OF THAT DEVELOPMENT. >> OH, YEAH. WE LOVE IT. >> I THINK YOU'LL LOVE THIS. >> WE'RE GOING DOWN ASPEN TOWARDS THE EAST AND IT TURNS BACK TO THE NORTH, WHERE IS THE ENTRANCE IN. >> ON THE SCHEMATIC THAT I HAD A LAND PLANTER DO, AS YOU COME OVER THE HILL, TURN LEFT, IT'S MORE TOWARDS THE NORTH SIDE OF THE PROPERTY WHERE YOU WOULD ENTER. >> GOES BACK TOWARDS? >> THEN IT GOES BACK TOWARD VAQUERO. THAT WAY, BECAUSE YOU PUT THAT PICTURE UP, YOU SEE WHERE THE PROPERTY IS, AND SO YOU GO DOWN ASPEN, YOU'D HAVE TO TAKE A RIGHT HAND TURN, INTO THE DEVELOPMENT. >> MAY I ASK A PROCESS QUESTION? >> PARDON ME? >> LET ME ASK A PROCESS QUESTION. >> YES, PLEASE. >> JASON. >> IS THIS THE FIRST STEP NECESSARY, OR CAN WE COMBINE THIS? CAN WE LOOK AT THE ZONING CHANGE AT THE SAME TIME, WE'RE LOOKING AT THE PLAN OF DEVELOPMENT. >> THIS IS THE FIRST STEP. YOU CAN LOOK AT THE DEVELOPMENT AGREEMENT, AND THE REGULATING PLAN AT THE SAME TIME OR SEPARATELY. WITH THE DEVELOPMENT AGREEMENT, IF THERE ARE CERTAIN ADDITIONAL CONSIDERATIONS THAT YOU WILL WANT TO SEE FIRST BEFORE THE REGULATING PLAN COMES TO YOU AS A BODY, SUCH AS A TRAFFIC IMPACT ANALYSIS. YOU COULD REQUIRE THAT AS PART OF THAT. >> JASON, JUST TO CLARIFY. IF WE WERE TO APPROVE THIS TONIGHT, WHAT WE ARE DOING IS WE ARE CHANGING THE ZONING, AND THAT MEANS THAT WE ARE ALLOWING US TO GO TO THE NEXT STEP WITH THE DEVELOPER TO WORK ON A DEVELOPMENT PLAN TO DETERMINE THE NUMBER OF LOTS THAT WE WILL ALLOW IN THE PROPERTY. ANY OTHER CONDITIONS AND CONSIDERATIONS THAT WE WILL ALLOW. WE'RE NOT LOCKED INTO ANY PLAN THAT HE IS PRESENTING NOW, IT'S JUST ALLOWING US TO MOVE TO THE NEXT STEP WITH THIS NEW ZONING. IF WE WERE TO NOT APPROVE IT, IT WOULD REMAIN THE R-5 ZONING, WHICH WOULD MEAN THAT THOSE PROPERTY OWNERS COULD THEN EXPAND THE PROPERTIES TO A MAXIMUM OF ONE HOUSE PER FIVE ACRES? >> THAT IS CORRECT. >> PERFECT. >> THEY COULD DO THAT TODAY. >> YES. >> MAYOR, IF I MAY, AS WELL. >> YES. >> THIS CANNOT BE PART OF THE VOTE FOR TONIGHT OR THE MOTION. HOWEVER, I HAVE A QUESTION FOR THE APPLICANT MYSELF. IT SOUNDS LIKE THE COUNCIL AFTER TALKING TO PLANNING ZONING HAVE REALLY A MAXIMUM NUMBER IN THEIR HEAD OF 8-10 RESIDENCES ON THIS PIECE OF PROPERTY. I WOULD GIVE THE APPLICANT AN OPPORTUNITY TO WITHDRAW THIS APPLICATION IF HE DOESN'T BELIEVE THAT 8-10 RESIDENCES ON THIS PIECE OF PROPERTY WOULD GET HIM THE OUTCOME THAT HE'S LOOKING FOR. QUITE FRANKLY, I JUST THINK THAT YOU'RE GOING TO HAVE A HARD TIME PASSING IT ANY FURTHER THAN THAT. BUT AGAIN, THE MAIN REASON THIS ZONING IS BEFORE COUNCIL IS TO GIVE COUNSEL THE ABILITY TO ACTIVELY REGULATE THAT DENSITY, AND TO REGULATE THE AESTHETICS WITHIN THAT DEVELOPMENT. IF THERE IS A DESIRE TO DO THAT THROUGH THE REGULATING PLAN, [01:00:02] AND THE DEVELOPERS AGREEMENT, EVERYTHING FROM TREE MITIGATION TO TRAFFIC STUDIES, ALL THAT STUFF CAN BE HANDLED THROUGH THOSE DOCUMENTS, AND WE CAN ENSURE THAT WHAT COUNSEL WANTS HAPPENS. BUT MR. DUANE HAS A GREAT POINT IN THAT IF THIS THING DRAGS ON FOR YEARS AND YEARS AND WE'VE MADE A ZONING CHANGE HERE, THEN IT WOULD BE UP TO WHOEVER IS SITTING AT THE DIAS, AT THE TIME THAT THIS THING COMES BACK, AND THE ZONING DOES FOLLOW THE LAND. NO MATTER WHO OWNS THE PROPERTY, THAT ZONING WOULD STAY IN PLACE. >> GREAVES, IF WE WERE TO TABLE THIS AND ASK FOR MORE INFORMATION AND GIVE THEM AN OPPORTUNITY TO RELOOK AT IT, CAN WE DO IT THAT WAY, OR IS IT SOMETHING WE HAVE TO VOTE UP OR DOWN ON? >> ABSOLUTELY. YOU CAN TABLE THIS. YES, SIR, TONIGHT. MY REQUEST WOULD BE TABLE IT WITH SOME VERY SPECIFIC- >> CRITERIA. >> CRITERIA THAT YOU WOULD ASK OF THE DEVELOPER TO BRING BACK TO THIS COUNCIL. >> IF HE WOULD WANT TO. >> THAT'S CORRECT. >> ONE QUESTION. >> YEAH, I THINK WE NEED- [OVERLAPPING] >> CAN WE TO TABLE IT WITH SPECIFIC REQUIREMENTS. >> YEAH. WE EITHER NEED TO DECIDE IF WE WANT TO YES, NO, OR TABLE. >> TABLE, SEEMS TO ME. TOO MANY UNANSWERED QUESTIONS, I'M AFRAID. FROM OUR PERSPECTIVE, AS WELL AS FROM THE RESIDENTS FIRM DECISION. I THINK SOMETHING LIKE MAKE A MOTION TO TABLE THIS UNTIL A LATER TIME THAT THE DEVELOPER CAN COME BACK WITH A PROPOSAL WITH A DENSITY APPROPRIATE AS YOU LAID OUT WEIGHED OF NO MORE THAN APPROXIMATELY EIGHT RESIDENCES, AND ALSO A LITTLE BIT EXTRA WORK, UNDERSTANDING THE IMPACT TO THE OTHER RESIDENTS ALONG THERE TO TIE IN THE INFRASTRUCTURE BECAUSE I AM NOT GOING TO SUPPORT RIPPING UP PEOPLE'S FRONT YARDS, THEIR DRIVEWAYS, AND IMPACTING THEIR LIVES TO BE ABLE TO DO SOMETHING NECESSARILY LIKE THIS. >> IS THAT A MOTION? >> I'M GOING TO LET HIM MAKE A COMMENT HERE. >> AS FAR AS INFRASTRUCTURE GOES, AS THE LOTS GET BIGGER, LESS INFRASTRUCTURE. THAT'D BE ONE. NUMBER 2, AS FAR AS SEWER, ALL THAT SORT OF THING, YOU CAN GO TO SEPTIC AT THAT TIME BECAUSE THAT'S WHAT THEY'RE ON RIGHT NOW. >> I'D MAKE A MOTION TO TABLE THIS UNTIL LATER TIME THAT THE DEVELOPER CAN COME BACK WITH A PROPOSAL OF LESS DENSITY, APPROXIMATELY EIGHT RESIDENCES, AND FURTHER INFORMATION ABOUT THE IMPACT ON THE INFRASTRUCTURE. >> CAN I GET A SECOND. >> SECOND. >> ALL IN FAVOR? >> AYE. [BACKGROUND]. >> OPPOSED? MOTION'S TABLED. THANK YOU ALL FOR COMING HERE TONIGHT. >> MAYOR, IF I MAY. I MAKE A PROPOSAL. WE HAVE SOME OUTSTANDING CHILDREN FROM WESTLAKE DOWN HERE. IF WE CAN MOVE TO ITEM J1 AND THEN [INAUDIBLE]. >> YES, SIR. IF YOU WOULD PLEASE CALL IT [INAUDIBLE] ITEM H, FIRST. >> OKAY. >> THANK YOU. >> THANK YOU. I WAS GOING TO ASK THAT QUESTION. >> THANK YOU SO MUCH REEVES FOR THAT. >> YEAH. NO DOUBT. I NOW CALL THE WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING. [H. CALL REGULAR WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING TO ORDER (5 P.M. OR LATER) AND ANNOUNCE A QUORUM PRESENT] IT IS 5:04 P.M. WE'LL LET EVERYBODY COME IN AND GET SEATED. >> IT WAS, OFTEN. [BACKGROUND] WE WILL TAKE A FIVE MINUTE BREAK TO LET EVERYBODY GET SEATED. THANK YOU. WE ARE TOWN COUNCIL PART OF THE MEETING RAN A LITTLE LONG. WE'RE GOING TO GO INTO THE WESTLAKE ACADEMY PART, [J.1. Fine Arts Presentation/Recognition (Dr. Kelly Ritchie, Head of School)] AND WE'RE GOING TO DO J1 FINE ARTS PRESENTATION, RECOGNITION BY DR. KELLY RICHIE HEAD OF SCHOOL. [01:05:02] I LOVE SEEING THE CLOUD HERE. >> IT'S AMAZING. [OVERLAPPING] YES. WE'RE SO HAPPY AND THANK YOU, TOWN COUNCIL BUSINESS FOR PROVIDING US THE OPPORTUNITY TO GO AHEAD AND LET THESE KIDS BE RECOGNIZED SO THAT THEY CAN GO HOME AND GET HOMEWORK DONE OR HAVE DINNER [INAUDIBLE]. >> TOWN COUNCIL PART OF THE MEETING RAN A LITTLE LONG. WE'RE GOING TO GO INTO THE WESTLAKE ACADEMY. >> YOU GOT [INAUDIBLE] GOING. [LAUGHTER] >> THAT'S A DELAYED ECHO. >> YES. ONE OF THE GREAT THINGS ABOUT AN IB EDUCATION IS THERE IS JUST AS MUCH EMPHASIS PUT ON THE ARTS AS THERE IS ON MATH, SCIENCE, ENGLISH, HISTORY. IT IS A BUILT IN PART OF THE CURRICULUM. OUR STUDENTS HAVE ACCESS TO ARTS IN WAYS THAT OTHER STUDENTS MIGHT NOT HAVE, AND THERE'S AN EMPHASIS PUT ON THAT PART OF THE CURRICULUM THAT YOU MIGHT NOT SEE EVERYWHERE. IT REALLY OPENS UP THIS DYNAMIC CURRICULUM, AND HOLISTIC DEVELOPMENT OF A CHILD AND OF A YOUNG ADULT AS THEY TRANSITION UP THROUGH THE PROGRAM THAT YOU JUST DON'T SEE EVERYWHERE. WE KNOW THAT ARTS ARE ALWAYS ON THE SHOPPING BLOCK WHEN WE LOOK AT BUDGET CUTS, WHEN WE LOOK AT THE WAYS THAT DISTRICTS WANT TO SAVE MONEY. WE'RE VERY APPRECIATIVE TO THE BOARD, AND TO THE DECISION MAKERS, AND THE PEOPLE WHO DONATE TO MAKE SURE THAT ARTS STAY AT THE FOREFRONT OF OUR IB EDUCATION. THIS YEAR, WE'VE BEEN ABLE TO EXPAND OUR OFFERINGS, YOU'RE GOING TO HEAR ABOUT THOSE TONIGHT. WE'VE REALLY INVESTED IN FINDING SOME OF THE BEST TALENT THAT WE CAN FIND. THE FIRST TWO LADIES THAT I'M GOING TO LET COME SPEAK TO YOU HAVE BEEN INSTRUMENTAL IN OUR VISUAL ARTS DEVELOPMENT, K THROUGH 12. I ALSO WANT TO MENTION AND RECOGNIZE JAMIE ESTRADA, WHO'S NOT HERE. SHE RUNS OUR ENTIRE PYP MUSIC PROGRAM. SHE SEES ALL STUDENTS K THROUGH 5 AND THEY JUST HAD A GREAT VETERANS DAY. [APPLAUSE] THEY JUST HAD A GREAT VETERANS DAY PROGRAM WITH OUR FIFTH GRADERS, AND THEN OUR SECOND GRADERS HAVE A HOLIDAY MUSIC PERFORMANCE COMING UP ON DECEMBER 12 AT 4:30. WE'D LOVE TO SEE YOU ALL THERE. I'M GOING TO TURN IT OVER TO NICOLE SAFFERY, AND TEDDIE DAVIS, AND THEY'RE GOING TO TALK TO YOU ABOUT THEIR VISUAL ART STUDENTS. >> THANK YOU, DR. RICHIE. HI, EVERYBODY. MY NAME IS NICOLE SAFFERY. >> I'M TEDDIE DAVIS. >> I'M THE PYP ART TEACHER AT WESTLAKE ACADEMY, SO I SERVE ALL STUDENTS IN GRADES K THROUGH 5. WE ARE GRATEFUL FOR THE OPPORTUNITY TO BE HERE TODAY TO RECOGNIZE SOME OF OUR AMAZING ARTISTS, AND THE INCREDIBLE CREATIVE WORK THAT THEY'VE PRODUCED SO FAR THIS YEAR. FIRST, I WANTED TO RECOGNIZE SOME OF OUR STUDENTS WHO WON AWARDS THROUGH THE TRINITY RIVER AUTHORITIES ART CONTEST. THE THEME THIS YEAR WAS THE FUTURE OF WATER. THIS WAS AN OPTIONAL ART CONTEST THAT STUDENTS HAD THE OPPORTUNITY TO SUBMIT TO. WE HAD OVER 2000 STUDENTS SUBMIT ENTRIES ACROSS THE WHOLE TRINITY RIVER BASIN, AND FIVE OF OUR STUDENTS WERE SELECTED WINNERS IN THAT CONTEST. WE HAD DIASU MONTH IN FOURTH GRADE WAS THE FIRST PLACE OVERALL WINNER IN FOURTH GRADE. [APPLAUSE] ZAIDIN HASMANI WAS A FOURTH GRADE STUDENT WHO WAS THE SECOND PLACE OVERALL WINNER FOR GRADE 4. [APPLAUSE] WE HAD THREE HONORABLE MENTIONS IN THEIR GRADE, FIRST GRADE MISHKA MANOJ, FOURTH GRADER ZAMIR HASMANI, AND FIFTH GRADER IVA MUSAMI. [APPLAUSE] >> [APPLAUSE] CONGRATULATIONS TO THOSE STUDENTS, AND WE THANK THEM FOR THEIR CONTRIBUTIONS TO THAT CONTEST. NEXT, WE HOPE THAT YOU ENJOYED THE CHANCE TO SEE THIS SMALL EXHIBITION THAT WE HAD OUT IN THE LOBBY. TOGETHER WITH OUR DP ART TEACHER, MS. TEDDY DAVIS, WE'VE SELECTED A COLLECTION OF STANDOUT STUDENT ARTWORKS FROM THE START OF THE YEAR. THROUGHOUT THE SCHOOL YEAR, WE WILL CONTINUE TO FEATURE NEW PIECES SO THAT WE CAN CELEBRATE AS MANY OF OUR TALENTED ARTISTS AS POSSIBLE. WE'RE THANKFUL TO SHARE THEIR CREATIVITY WITH OUR COMMUNITY. IF I CALL YOUR NAME, YOUR NAME IS UP THERE. WE HAVE MANY OF OUR STUDENTS HERE TONIGHT. CONGRATULATIONS TO THOSE STUDENTS. WE HAVE KINDERGARTEN. IN KINDERGARTEN, WE HAVE ADUAI AMERESH AND LEYLA CHIDA. [APPLAUSE] IN GRADE 2, WE HAVE ARIA BURDICK, CHARLIE [INAUDIBLE], MATTY KAMEZ, SAVANNAH LENAHAN, AND JACK WATERS [APPLAUSE]. IN GRADE 3, WE HAVE NAOMI I'M SORRY NAOMI. I DON'T KNOW HOW TO PRONOUNCE YOUR LAST NAME, BUT WE HAVE NAOMI. WE HAVE ASPEN DORIS, [INAUDIBLE], [01:10:03] PRESLEY MCCALLA, TILLY MILLER, JOSHUA MILLER, CADENCE MA HOLLAND, PARKER WIN, HOLIAKA. I'M SORRY, HOLIAKA. I DON'T KNOW HOW TO PRONOUNCE YOUR LAST NAME EITHER, BUT WE HAVE BEAUTIFUL HOLIAKA, JENISA SHAH, AND THAT'S ALL FOR THIRD GRADE. >> YES. [APPLAUSE]. >> IN FOURTH GRADE, WE HAVE SAMIA PETERSON. [APPLAUSE] AND IN FIFTH GRADE, ALL OF WHOM ARE AT CAMP RIGHT NOW, LEA BUCK MEYER, ZOE DIAZ, GRACE HAMBY, LEVI JAMES PARROT, LEO RAY, SIENA RICHARDS, RIA SALVE, CARINA VILA NUEVA AND ELI WANG. [APPLAUSE]. THANK YOU. >> FANTASTIC TO GET TO CELEBRATE THE TALENT THAT IS AT WEST LAKE ACADEMY. MY NAME IS TEDDY DAVIS AND I TEACH THE DP VISUAL ARTS PROGRAM. I TEACH ART 2, AND WE ARE NOW OFFERING DIGITAL MEDIA, WHICH SOME OF THE EDITED PHOTOGRAPHS, SELF PORTRAITS, AND ALSO A LEVITATION PROJECT HAVE BEEN DISPLAYED FROM DIGITAL MEDIA. SOME OF THOSE KIDDOS ARE HERE TONIGHT. I AM JUST HONORED TO GET TO TEACH THEM. THEY ARE SO MAGNIFICENT IN EVERYTHING THAT THEY DO, AND THEY APPROACH THE VISUAL ARTS WITH A LOT OF RIGOR. I REALLY VALUE THE WORK IN WHICH THAT THE KIDS HAVE DONE SO FAR THIS YEAR. WE HAVEN'T WON CONTEST YET, BUT I PROMISE THAT WE WILL. [LAUGHTER] TO CELEBRATE THOSE IN GRADE 9, IT'S AVA SKOOG, SARAH HARVEY, LILLY PALMER. [APPLAUSE] MY GRADE 10 STUDENTS, TUVA CORRAL, CALIAN CATHRA, ALICE CHAPA, VIVIAN DAVIDSON, GRACI ESTRADA, LEXI KRIEGER, CLAIRE MORGAN, AND THAT'S ALL FOR 10TH GRADE. [APPLAUSE] MY 11TH GRADERS THAT ARE IN THE DP PROGRAM, THE FIRST PART, THAT IS ANGELINA FRERE JIMENEZ, ISABEL GRAHAM, AND ALINA QUACH. [APPLAUSE] THEN THE SECOND YEAR SENIORS THAT ARE IN THE DP PROGRAM IS OLIVIA HULSENBACH, HANNAH WYNN, AND SOPHIA ROMANO. [APPLAUSE] JUST A HUGE THANK YOU TO THE STUDENTS FOR SHARING YOUR CREATIVITY AND HARD WORK WITH ALL OF US SO THAT WE CAN HAVE ALL THESE VISUAL DELIGHTS UP TO SEE. TO OUR FAMILIES, THANK YOU FOR ENCOURAGING YOUR YOUNG ARTISTS AND SUPPORTING THEIR CREATIVE JOURNEYS, AND TO THE BOARD. THANK YOU FOR GIVING US THE SPACE TO CELEBRATE THESE ACCOMPLISHMENTS. CONGRATULATIONS, ONCE AGAIN, TO OUR FUTURE ARTISTS. WE ARE SO INCREDIBLY PROUD OF YOU. [APPLAUSE] >> GREAT JOB, YOU ALL. GREAT JOB. >> YOU GUYS ARE GOOD. >> GREAT JOB. >> HEY, GUYS. HOW ARE YOU ALL? HEY, YOU GUYS? STAND RIGHT HERE SO THEY CAN SEE YOUR PRETTY FACES. SCOOT OVER. FACE THEM THIS WAY. STAND IN FRONT OF DR. RICHARD. WE ARE SO EXCITED TO BE IN THE INAUGURAL YEAR OF THE IB FILM PROGRAM. THIS IS SOMETHING THAT I AM VERY PASSIONATE. I'VE BEEN TEACHING IB FILM FOR ABOUT 10 YEARS, AND TO GET TO BRING IT TO WEST LAKE IS SOMETHING THAT IS A DREAM COME TRUE. ONE OF THE COOL THINGS THAT WE GET TO DO THAT, I'VE DONE IN MY PRIOR PROGRAMS, IS WE GOT AN INVITATION TO COMPETE IN PARIS, FRANCE. THESE FIVE STUDENTS HAVE BEEN SELECTED TO REPRESENT WEST LAKE ACADEMY, NOT ONLY REPRESENT WEST LAKE, TEXAS, THE UNITED STATES, BUT ALSO THE UNITED STATES IN PARIS, WHICH IS A VERY HUGE HONOR, AND IT IS AWESOME TO HAVE THE NAME OF WEST LAKE AND THE TOWN OF WEST LAKE, WEST LAKE ACADEMY REPRESENTED ON AN INTERNATIONAL STAGE. WE'LL BE COMPETING WITH INTERNATIONAL SCHOOLS FROM DOHA, SHANGHAI, BEIJING, MUNICH, PARIS. THERE'S A SANTA CRUZ AND THEN I BELIEVE, THERE'S ONE MORE IN SOUTH AMERICA. I DON'T REMEMBER THE NAME, BUT WE'RE GOING TO SHOW YOU A VIDEO THAT THEY PUT TOGETHER JUST TO SHOW YOU A LITTLE BIT ABOUT WHAT THEY'RE GOING TO DO [MUSIC]. [01:15:18] >> CLASH OF TITANS IS THE 38 HOUR FILM COMPETITION IN PARIS FRANCE. >> WHERE STUDENTS FROM IB SCHOOLS ALL AROUND THE GLOBE COME TO COMPETE TO CREATE THE BEST SHORT FILM. >> THIS YEAR ME AND MY TEAMMATES GET THE OPPORTUNITY TO REPRESENT WEST ACADEMY AND THE UNITED STATES IN PARIS. >> HI. MY NAME IS LUISA SUKKAR. I'M A SENIOR AT BARNARD COLLEGE OF CLINTON UNIVERSITY, AND I DID CLASH OF THE TITANS RATHER, I HAD THE PRIVILEGE OF DOING CLASH THE TITANS, MY JUNIOR AND SENIOR YEARS OF HIGH SCHOOL AS A SCREENWRITER, AND THEN I WAS A DIRECTOR WHEN THEY GOT TO PARIS POST THE COVID YEAR. I CAN'T SAY ENOUGH ABOUT HOW TRANSFORMATIONAL THIS EXPERIENCE WAS FOR ME AND HOW I WISH THAT EVERYBODY COULD DO THIS EXPERIENCE BECAUSE IT TAUGHT ME SO BEYOND NOW AT BARNARD. FROM COLOMBIA, I'M A FILM MAJOR, WHICH IS SOMETHING I NEVER CONSIDERED BEFORE IB FILM. I STARTED MY FIRST FRESHMAN SUMMER AT [INAUDIBLE] DOING PODCAST FOR THEM. AFTER THAT, I MOVED TO MSNBC'S MORNING JOE. POLITICAL COVERAGE COVERING THE 2024 ELECTION. THE TEAM REALLY KEEN ON THE FACT THAT FROM IB FILM, I HAD EXPERIENCE IN PRODUCTION ROWS. AND AGAIN, I WOULD SAY THAT THE SKILLS FROM IB FILM TRANSFERRED SO MUCH TO THAT TELEVISION BECAUSE YOU'RE MOVING QUICKLY AND EFFICIENTLY AND MEETING PEOPLE WHO COME FROM COMPLETELY DIFFERENT ROLES. FOR EXAMPLE, WHEN WE WENT TO PARIS. THAT WAS MY FIRST INTERACTION WITH PEOPLE WHO WENT TO INTERNATIONAL SCHOOLS. CURRENTLY, I'M INTERNING FOR CNN. I DO PODCASTS FOR THEM. THEN I'M ALSO INTERNING FOR KILLER FILMS, WHICH I THINK FOR ME IS CURRENTLY THE FIRST CIRCLE MOMENT. I CAN GENUINELY SAY THAT I WOULD NOT BE SITTING HERE WORKING IN FILM, AT BARNARD, A FILM MAJOR, ALSO HAVING THIS EXPERIENCE UNDER MY BELT IF IT WEREN'T FOR IB FILM AND CLASH THE TITANS. >> THIS EXPERIENCE IS VERY IMPORTANT TO ME BECAUSE I'VE NEVER BEEN OUTSIDE OF THE COUNTRY BEFORE, AND I REALLY AM PASSIONATE ABOUT FILM. >> I'M REALLY GRATEFUL FOR THIS OPPORTUNITY BECAUSE FILM HERE IN WEST LAKE HAS BEEN ONE OF MY FAVORITE CLASSES AND A SO FINE. >> I'M EXCITED TO GO TO CLASS BECAUSE I'VE NEVER BEEN OVERSEAS BEFORE, AND I THINK IT'LL BE A GREAT OPPORTUNITY FOR ME TO GO AS A FILM STUDENT AND AS A PERSON. >> MY TEAMMATES AND I HAVE THIS AMAZING OPPORTUNITY TO REPRESENT WEST LAKE ACADEMY AND THE UNITED STATES IN PARIS, FRANCE THIS JANRUARY, AND WE NEED YOUR HELP. >> PLEASE CONSIDER DONATING TO HELP MAKE THIS OPPORTUNITY POSSIBLE FOR US. PLEASE. >> PLEASE CONSIDER DONATING SO THIS OPPORTUNITY CAN HAPPEN FOR US. >> PLEASE CONSIDER DONATING ANY AMOUNT HELPS. AT. [NOISE]. >> WHEN SHE SAYS ACTION, EVERYONE SAY PLEASE DONATE. >> THREE, 2, 1. >> PLEASE DONATE >> PLEASE DONATE [APPLAUSE] >> I DIDN'T GET A CHANCE TO INTRODUCE THEM. THIS IS AMINA, HUNTER, BILLY, ASHLAND, AND GLORIA. THEY'RE GOING TO GET TO GO MAKE A 48 HOUR FILM AND COMPETE TO MAKE THE BEST; 48 HOURS TO MAKE A THREE MINUTE FILM AND COMPETE [LAUGHTER]. YEAH, THAT'S MUCH EASIER. ANYWAYS, WE'RE VERY EXCITED, I'M VERY PROUD OF THEM. THEY WENT THROUGH A GRUELING APPLICATION PROCESS, A PANEL SELECTED THEIR SKILLS, AND WE'RE EXCITED TO COMPETE. >> EXCELLENT. THANK YOU ALL. WELL DONE. CONGRATULATIONS. [APPLAUSE] >> THANK YOU GUYS SO MUCH. LAST GROUP WE'RE GOING TO RECOGNIZE. LAST BUT NOT LEAST IS OUR THEATER GROUP. AS MANY OF YOU PROBABLY HAVE HEARD, WE ARE PUTTING ON ALADDIN JUNIOR THIS YEAR. ABIGAIL, I'M GOING TO LET YOU TAKE IT FROM HERE. IF YOU'LL WANT TO GO. >> THANK YOU. HOW ARE YOU? >> I THINK THEY HAVE A SURPRISE FOR YOU. >> HELLO, EVERYONE. MY NAME IS ABIGAIL LEE, AND I'M A JUNIOR AT WEST LAKE ACADEMY. I'M HONORED TO BE THE PRESIDENT OF OUR FIRST INTERNATIONAL THESPIAN SOCIETY, TROOP 8036. I'M HERE ON BEHALF OF MS. MARTINSON, OUR THEATER DIRECTOR. IN FRONT OF WHAT LOLA AND CELESTE PASSED OUT TO YOU IS FREE TICKETS, FREE ADMISSION TO OUR SHOWS, ALADDIN JUNIOR ON DECEMBER 4TH, 5TH, AND 6TH. [01:20:01] NOW I'D LIKE TO INTRODUCE SOME OF OUR WONDERFUL CASTS WHO DO A PERFORMANCE OF FRIEND LIKE ME FROM ALADDIN JUNIOR. THANK YOU. [BACKGROUND] [NOISE] [MUSIC] [APPLAUSE] >> HUGE CONGRATULATIONS TO THESE KIDS. ABIGAIL, HOW LONG HAVE YOU ALL BEEN WORKING? HOW LONG HAVE YOU BEEN PRACTICING? >> [INAUDIBLE]. >> THEY HAVE BEEN PRACTICING NONSTOP. IT IS GOING TO BE QUITE A PRODUCTION. MS. MARTINSON WHO HAS BROUGHT A WHOLE NEW LIFE TO OUR THEATER PROGRAM AND HAS REALLY POURED INTO THESE STUDENTS IN WAYS THAT I CAN'T EVEN REALLY RECOUNT TO YOU, BUT THEY ARE GOING TO BE PERFORMING AT CARROLL HIGH SCHOOL IN A REAL AUDITORIUM AND THERE'S EVEN A FLYING CARPET. SO I WOULD ENCOURAGE EVERYBODY TO COME OUT TO REALLY ENJOY THAT. THIS YEAR ALONE, WE HAVE HAD CLOSE TO $50,000 WORTH OF PRIVATE DONATIONS AND I'M SORRY, GRANTS FROM THE FOUNDATION POURED INTO THE ARTS. THAT TELLS US THERE'S AN APPETITE FOR THIS. THERE ARE PEOPLE THAT ARE REALLY INVESTED IN MAKING SURE THAT OUR KIDS HAVE THESE OPPORTUNITIES AND SO TO ALL OF YOU, ANYBODY WHO HAS TOUCHED THAT EFFORT IN ANY WAY, WE ARE ETERNALLY GRATEFUL BECAUSE IT ADDS SO MUCH TO OUR CAMPUS WHEN YOU CAN EXPOSE KIDS TO THESE EXPERIENCES AND HAVE THEM GROW UP IN THE ART. THANK YOU ALL FOR LETTING US SHOWCASE THESE STUDENTS TONIGHT AND THANK YOU SO MUCH FOR MAKING THIS ADJUSTMENT. >> THANK YOU SO MUCH FOR BRINGING THEM. >> COULD WE START EVERY COUNCIL MEETING LIKE THIS? >> YES. REALLY GREAT. >> ABSOLUTELY. THANK YOU. GREAT JOB. PARENTS. [APPLAUSE] >> THE KIDS ARE MORE THAN OKAY. >> THESE ARE TICKETS FOR EVERYBODY TO THE PLAY. [01:25:01] IT'S REALLY FANTASTIC HAVING SAT IN THE FOUNDATION BOARD MEETING THIS MORNING AND SEEING HOW THE GRANTS ARE DISTRIBUTED, BUT THEN SEEING THE TANGIBLE IMPACT OF IT. >> IT IS. >> IT IS REALLY FANTASTIC. >> IT'S SO GREAT. THANK YOU SO MUCH FOR ALLOWING THEM TO PRESENT AND MR. CARROLL, THANK YOU SO MUCH FOR ADJUSTMENT. >> GREAT JOB YOU ALL. LET'S GET BACK ON THE COUNCIL AGENDA AS WE'RE RUNNING A LITTLE LONG. [F.2. Hold a Public Hearing and discuss, consider and act to adopt Ordinance 1039, approving a request for text amendments related to certain performance standards for approximately 85.9 acres of land in PD, Planned Development District 1-2 (“PD 1-2”), commonly referred to as Entrada, by adding “repository” as a land use permitted by-right; providing a definition and certain performance standards for a repository; providing a penalty; providing a cumulative clause; providing a severability clause; providing a savings clause; authorizing publication; and establishing an effective date. The property is generally located on the south side of State Highway 114, to the east of Davis Boulevard, and to the north of Solana Boulevard. (Jason Alexander, AICP, CEcD, Deputy Town Manager)] >> F2, SIR. >> F2 HOLD A PUBLIC HEARING TO DISCUSS, CONSIDER. THANK YOU ALL FOR COMING. AN ACT TO ADOPT ORDINANCE 1039, APPROVING A REQUEST FOR TAX AMENDMENTS RELATED TO CERTAIN PERFORMANCE STANDARDS, APPROXIMATELY 85.9 ACRES OF LAND AND PD PLAN DEVELOPMENT DISTRICT 1-2, PD 1-2. COMMONLY REFERRED TO AS ENTRADA BY ADDING A REPOSITORY AS A LAND USE PERMITTED BY RIGHT, PROVIDING A DEFINITION OF CERTAIN PERFORMANCE STANDARDS FOR A REPOSITORY, PROVIDING A PENALTY, PROVIDING A CUMULATIVE CLAUSE, PROVIDING A SEVERABILITY CLAUSE, PROVIDING A SAVINGS CLAUSE, AUTHORIZING PUBLICATION, AND ESTABLISH AN EFFECTIVE DATE. THIS PROPERTY IS GENERALLY LOCATED ON THE SOUTH SIDE OF STATE HIGHWAY 114 ON THE EAST SIDE OF DAVIS AND TO THE NORTH OF SOLANA BOULEVARD, MR. ALEXANDER. >> THANK YOU, HONORABLE MAYOR, TOWN COUNCIL. THIS IS A REQUEST FOR TEXT AMENDMENTS TO THE ENTRADA PLANT DEVELOPMENT DISTRICT. SORRY, CLICKER ISN'T WORKING HERE. >> HERE WE GO. GOT IT. THE PURPOSE OF PD-12 IS TO CREATE AN ENVIRONMENT IN WHICH RESIDENTIAL USES, COMMERCIAL USES, AND OTHER USES MAY COEXIST IN PROXIMITY BY PROVIDING SPECIFIC STANDARDS FOR ARCHITECTURE, LANDSCAPE ARCHITECTURE, AND OTHER PLACEMAKING ELEMENTS. A SPECIFIC USE PERMIT WAS PREVIOUSLY APPROVED FOR REPOSITORY USE ON A PROPERTY IDENTIFIED AND SHOWN AS BLOCK C ON A DEVELOPMENT PLAN, WHICH IS GENERALLY LOCATED AT THE INTERSECTION OF ARAGON DRIVE AND TARRAGONA DRIVE IN 2021. THE SUP EXPIRED DUE TO AN ACTIVITY, THAT WAS BECAUSE CONSTRUCTION CEASED AS ONE OF THE CONDITIONS FOR APPROVAL OF THE SUP SHOWING THE PROPERTY. SOME PHOTOGRAPHS. IN TERMS OF THOSE TEXT AMENDMENTS, FOR THIS PARTICULAR PD PLANT DEVELOPMENT DISTRICT, WHAT IS IN FRONT OF YOU THIS EVENING IS FOR A DEFINITION FOR REPOSITORY. THE OTHER THING IS TO ESTABLISH STANDARDS THAT RESTRICT A REPOSITORY'S USE TO ONLY BLOCK C, MEANING THAT IT CAN NOT BE USED OR OPERATED ELSEWHERE WITHIN THE ENTRADA DEVELOPMENT AND THEN TO PROVIDE SPECIFIC PERFORMANCE STANDARDS FOR THE USE IN TERMS OF MAINTENANCE, UPKEEP, OPERATIONS, THOSE THINGS. IN SOME THEY REQUESTED TEXT FOR PD-12. IT IS CONSISTENT WITH THE STRATEGIC PLAN AND THE DEVELOPMENT PATTERNS WITHIN ENTRADA. THE REQUESTED TEXT AMENDMENT DOES PROVIDE THOSE ADDITIONAL STANDARDS FOR LOCATION AND USE. THE PLANNING AND ZONING COMMISSION MET ON NOVEMBER 10, AND THEY DID RECOMMEND APPROVAL OF THE TEXT AMENDMENT BY A VOTE OF 5-0, WITH TWO ABSENCES. THE DEPARTMENT OF PLANNING AND DEVELOPMENT RECOMMENDS APPROVAL OF THE SAME, AND I'LL PAUSE THERE TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE. >> ANY QUESTIONS FROM COUNCIL? >> JASON, YOU SAY THAT IT'S GOING TO SET PERFORMANCE STANDARDS. CAN YOU EXPLAIN A LITTLE BIT WHAT THOSE ARE? >> YES, MA'AM. THAT'S IN TERMS OF THE ACTUAL USE. MEANING THAT IT IS LIMITED TO BLOCK C AS PROPOSED, MEANING THAT IT HAS TO BE DESIGNED IN A WAY THAT'S CONSISTENT WITH NOT ONLY THE DESIGN GUIDELINES, BUT ALSO THE ARCHITECTURAL STANDARDS FOR ENTRADA, AND IN GENERAL UPKEEP AND OPERATION, SO MAKING SURE NONE OF THE ACTIVITIES THAT FLOW OUT ONTO THE STREETS. >> THE BUILDING PERMIT OR THE SUP HAS EXPIRED FOR THIS? IF WE APPROVE THIS TONIGHT, WILL THEY HAVE TO REAPPLY FOR A BUILDING PERMIT, OR THE FORMER ONE WILL CARRY OVER? >> THE FORMER ONE WON'T CARRY OVER, BUT THE TEXT AMENDMENT WOULD CARRY OVER. THEY WOULD BE DESIGNING THE BUILDING AND SUBMITTING THEIR PERMITS IN ACCORDANCE WITH IT. >> THERE WOULD BE A NEW PERMIT? >> YES, MA'AM. I'M SORRY THAT I MISUNDERSTOOD. YES, MA'AM. >> THANKS. >> ANY OTHER QUESTIONS FROM COUNCIL? DOES THE APPLICANT WISH TO SPEAK? FURTHER COMMENTS? ANY QUESTIONS FROM COUNCIL? I THINK I GOT A MOTION TO APPROVE. >> I MOVED. >> I'M SORRY. OPEN A PUBLIC HEARING. IT'S BEEN ONE OF THOSE DAYS. OPEN A PUBLIC HEARING. [LAUGHTER] I NOW OPEN THE PUBLIC HEARING. IS THERE ANYONE WHO WISHES TO SPEAK REGARDING THIS ITEM? THANK YOU. [01:30:02] I NOW CLOSE THE PUBLIC HEARING. CAN I GET A MOTION TO APPROVE ORDINANCE 1039? >> I MOVED. >> CAN I GET A SECOND? ALL IN FAVOR? >> AYE. >> ANY OPPOSED? MOTION CARRIES. THANK YOU VERY MUCH. THOSE THAT ARE HERE FOR THE SCHOOL MEETING, WE'RE GOING TO GET THROUGH THIS AS QUICKLY AS POSSIBLE TO GET TO THE MEETING. WE APOLOGIZE. REGULAR AGENDA ITEMS, G1, DISCUSS, [G.1. Discuss, consider and act regarding Ordinance 1037 approving amendments to Town of Westlake Utility Rates. (Finance Director Cayce Lay Lamas)] CONSIDER ACT REGARDING ORDINANCE 1037 APPROVING AMENDMENTS TO THE TOWN OF WESTLAKE UTILITY RATES? CASEY, HOW ARE YOU? >> HI THERE. GOOD EVENING, YOU ALL. THIS NEXT AGENDA ITEM IS JUST A CONTINUATION OF THE ACTION FROM OCTOBER, WHENEVER WE HAD OUR CONSULTANT HERE TO PRESENT THE WATER SEWER RATE STUDY. WHAT WE ARE ASKING COUNCIL TO ADOPT TONIGHT IS AN ORDINANCE THAT WILL ENACT A CHANGE IN OUR TIER STRUCTURE ONLY ON THE WATER'S VOLUMETRIC RATE SIDE. THERE'S NO PROPOSED CHANGES TO BASE FEES OR ANY VOLUMETRIC SEWER CHARGES. THESE EFFECTS WOULD HAPPEN AS OF JANUARY 1; EVERYONE WOULD START SEEING THAT ON THEIR JANUARY BILL. DO YOU HAVE ANY QUESTIONS ON OUR PROPOSED RATE CHANGES? >> JUST REMIND ME, MAYBE I'M THE ONLY ONE WHO DOESN'T REMEMBER WHAT THE VOLUME METRIC CHANGE 40,000 GALLONS. WHAT ARE WE GOING TO? >> WE WERE CHANGING THE TIERS THAT WERE IN PLACE ON THE VOLUMETRIC WATER RATES WERE 0-2, 2-25, 25-40, AND THEN 40-100, 100-400. WHAT WE ARE DOING IS WE'RE GETTING RID OF THAT 100-400 AND JUST SAYING ANYTHING OVER 100,000 GALLONS THAT ARE USED IN A MONTH, THEY ALL GET CHARGED THE SAME RATE. WE HAVE LESS THAN 10% OF ALL BILLS ON AN ANNUALIZED BASIS THAT WOULD BE IMPACTED BY THIS. >> ANY OTHER QUESTIONS? CAN I HAVE MOTION APPROVE ORDINANCE 1037 AS PRESENTED? >> I MOVED. >> CAN I GET A SECOND? ALL IN FAVOR? >> AYE. >> AYE >> ANY OPPOSED? MOTION CARRIES, CASEY. THANK YOU VERY MUCH. ITEM G2 DISCUSS CONSIDERED ACT APPROVED RESOLUTION [G.2. Discuss, consider and act to approve Resolution 25-50 approving contracts with Driven Security for the purchase of Verkada Access Control and Camera Hardware, 5-year Licensing, and installation services for the Westlake Fire EMS Station No. 1 and the Public Works Facilities. (Jason Power, I.T. Director)] 25-50 APPROVING CONTRACTS WITH DRIVEN SECURITY FOR THE PURPOSE OF ACADA ACCESS CONTROL AND CAMERA HARDWARE. FIVE-YEAR LICENSES AND INSTALLATION SERVICES FOR THE WESTLAKE FIRE, EMS STATION 1 AND PUBLIC WORKS FACILITY. MR. POWER. OUT THE DOOR. >> MR. POWER JUST WALKED OUT. >> IT LOOKS LIKE I'LL BE AGENDA ITEM. [LAUGHTER]. >> LAST CHANCE HERE. I'M UP. >> THAT'S RIGHT, FANCHER. >> PASS THIS TO THE RIGHT. TECHNOLOGY OPTIONS HERE. WESTLAKE ACADEMY. >> I REALLY DON'T WANT TO TALK ABOUT. >> I REALLY DON'T WANT TO DO THIS. HERE WE GO. HERE HE COMES. >> OF COURSE, SIR. >> I'VE DONE A SONG AND DANCE LONG ENOUGH TO GET JASON IN HERE TO DO HIS PRESENTATION. HERE WE GO. IN A QUICK SUMMARY, THOUGH, I WILL SAY THIS IS THE EXACT SAME SYSTEM THAT WE UTILIZE AT THE ACADEMY. WE'RE GOING TO BE INSTALLING AT TOWN HALL, AND WE'RE GOING TO BE INSTALLING, IF APPROVED TONIGHT, INSTALLING THE SAME CAMERA SYSTEMS AT OUR PUBLIC WORKS FACILITY, WHICH IS THE PUMP STATION. THAT WAY, WE CAN MONITOR THE SAFETY OF OUR WATER SYSTEMS THAT ARE IN PLACE THERE AND ALSO AT THE FIRE STATION. AS YOU'VE SEEN TONIGHT, THERE'S A LOT OF VERY EXPENSIVE EQUIPMENT THERE. THERE'S ALSO SOME SCHEDULE 1 AND SCHEDULE 2 MEDICATIONS THERE, NARCOTICS THAT ARE CARRIED, SO WE NEED TO MAKE SURE THAT THOSE THINGS ARE MONITORED AT ALL TIMES AS WELL. THAT IS THE QUICK SYNOPSIS OF THIS. JASON CAN SPEAK MORE TO ANY OF THE SPECIFICS, JASON? YEAH, I'M SURE I MESSED THAT ALL UP, JASON. SORRY ABOUT THAT. >> I GOT IT. >> YES, SIR. >> THIS IS WITHIN OUR BUDGET. >> YES, SIR. THIS WAS APPROVED AS A PART OF THE BUDGET FROM THE BEGINNING OF THE YEAR AND IS WITHIN THE BUDGETED AMOUNT. WE ARE GOOD TO GO, HONESTLY. AGAIN, IT HELPS US WITH ECONOMIES OF SCALE, AS IT'S THE SAME TYPES OF CAMERAS THAT WE WOULD BE INSTALLING. THEY'RE ALL IN INVESTIGATIVE QUALITY, SO WE COULD HAVE THE POLICE DEPARTMENT UTILIZE THE FOOTAGE FOR INVESTIGATIONS IF SOMETHING TERRIBLE WAS TO HAPPEN FOR US. REALLY, OTHER THAN THAT, IT KEEPS OUR IT DEPARTMENT FROM HAVING TO LEARN FOUR OR FIVE DIFFERENT SYSTEMS. WE'VE GOT A [OVERLAPPING] SINGLE SYSTEM ACROSS THE BOARD. UNLESS THERE'S ANY OTHER QUESTIONS, JASON, DO YOU HAVE ANY OTHERS? >> NO >> COUNCIL ANY OTHER QUESTIONS? I DO HAVE ONE OTHER QUESTION. >> YES, SIR. >> AS WE DISCUSSED THIS AT SOME POINT. THIS TECHNOLOGY, THE FACIAL RECOGNITION TECHNOLOGY, IT'S HIGH RESOLUTION, BUT I RECOGNIZE THAT BY LAW, WE CAN'T USE IT IN SOME PLACES. IS IT EQUIPPED FOR THAT? SHOULD THE LAW CHANGE? [01:35:01] >> YES, SIR. IT IS EQUIPPED FOR THAT. WE CANNOT USE IT AT THE ACADEMY AS IT IS AGAINST THE LAW, BUT WE CAN USE IT EVERYWHERE ELSE. >> FANTASTIC. NEXT QUESTION. $143,000 ALLOCATED TO THAT OVER FIVE YEARS, IS THAT PER YEAR OR IS THAT OVER THE FIVE YEARS? THAT'S 40 YEARS >> THAT PAYS FOR FIVE YEARS. >> YET THIS PLUS FIVE YEARS OF MAINTENANCE? >> QUESTIONS HERE. ANY OTHER QUESTIONS? >> GOING FORWARD, ARE WE GOING TO BE ABLE TO NEGOTIATE ALL THE PLACES THAT HAVE THIS AS A SINGLE CONTRACT FOR SERVICE FORD? >> WE SHOULD BE ABLE TO, YES. >> I WOULD RECOMMEND YOU DO THAT. >> YEAH, LITTLE ECONOMIES? >> YEAH, SURE. ABSOLUTELY. THE TECHNICAL. >> WE'RE GETTING THE GOVERNMENT RATE. [LAUGHTER] THE TIMING ON ALL THIS DIDN'T LINE UP FOR EVERYTHING TO HAPPEN. YES, GOING FORWARD, WE CAN IN 10 YEARS. >> ANY OTHER QUESTIONS FROM COUNCIL? DO I HAVE A MOTION TO APPROVE RESOLUTION 25-50 AS PRESENTED? >> I MOVED. >> CAN I GET A SECOND? >> I CAN SECOND. >> ALL IN FAVOR? >> AYE. >> AYE. >> ANY OPPOSED? MOTION CARRIES AS PRESENTED. >> GREAT PRESENTATION, JASON. >> [LAUGHTER] WELL DONE, MR. CARROLL. >> NICELY MOVED. >> AGENDA ITEM G3. [G.3. Discuss, consider and act regarding Ordinance 1040 approving a contract extension with Allied Waste aka Republic Services for Trash Pick Up and Recycling Services effective January 1, 2026. (Town Manager Wade Carroll).] DISCUSS THE CONSENT ACT TO ADOPT ORDINANCE 1040, APPROVE A CONTRACT EXTENSION WITH ALLIED WASTE AK REPUBLIC SERVICES FOR TRASH PICKUP AND RECYCLING SERVICES, EFFECTIVE JANUARY 1, 2026. MR. CARROLL. >> COUNCIL AND MAYOR. THIS ONE ACTUALLY IS MY ITEM, SO I CAN SPEAK TO THIS A LITTLE MORE. THAT'S RIGHT [OVERLAPPING]. DON'T MIND. IF YOU'LL RECALL, SEVERAL MONTHS AGO, WE TALKED ABOUT OUR TRASH CONTRACT WAS COMING TO AN END IN DECEMBER, AND WE NEEDED TO RENEW THAT TRASH CONTRACT GOING FORWARD WITH REPUBLIC IF WE CHOSE TO DO SO. THE TOWN SENT OUT A SURVEY, AND WE GOT QUITE A FEW RESPONDENTS BACK. JOHN, DO YOU REMEMBER EXACTLY WHAT THE CONFIDENCE RATE WAS? I BELIEVE IT WAS 86%, IS THAT CORRECT? >> YEAH. >> I THINK WE HAD AN 86% CONFIDENCE RATE ON THAT SURVEY COMING BACK TO US, AND EVERYTHING THAT WAS IN THAT SURVEY THAT CITIZENS ASKED FOR, WE MOVED INTO THIS CONTRACT. THOSE CONTRACT CHANGES ARE THERE. WE'VE MOVED OUR TRASH DATE FROM A FRIDAY, WHICH IT IS CURRENTLY, TO A THURSDAY, WHICH WAS THE HIGHEST VOTED DAY OF THE WEEK THAT THEY WANTED TRASH SERVICE. THEY ALSO WANTED TO MAKE SURE THAT WE INCLUDED OUR HAZARDOUS MATERIALS CLEANUP AND MOVE THAT TO THE SPRING. WE HAVE THAT IN THE SPRING NOW. WE'RE NOT ONLY GOING TO DO HAZARDOUS MATERIALS CLEANUP, WE'RE ADDING A SHREDDING TRUCK TO TAKE CARE OF SHREDDING DOCUMENTS FOR ANYONE, NOT THE GOVERNMENT, OBVIOUSLY. [LAUGHTER] THAT SOUNDED BAD. THEN WE'RE ALSO DOING ELECTRONICS DISPOSAL AND EV BATTERY DISPOSALS AS WELL. WE'RE EXCITED TO BRING THOSE THINGS FORWARD. WE ALSO HAVE ROLL-OFFS THAT ARE AVAILABLE TO THE TOWN AS WE'RE NEEDED, THE PUBLIC WORKS USES OFTEN FOR PARK CLEANUP, ROADWAY CLEANUP, THOSE TYPES OF THINGS. WE'VE BEEN ABLE TO GET ALL OF THOSE THINGS INTO THE CONTRACT. THERE IS A PRICE INCREASE. YOU'LL SEE THAT THERE'S A 55% PRICE INCREASE IN THE CONTRACT, GOING FROM $14 A MONTH FOR RESIDENTS TO $22 A MONTH, ROUGHLY. I'M DOING A LITTLE ROUNDING THERE. THAT'S MAINLY BECAUSE WE HAVE NOT HAD AN INCREASE IN OVER FOUR YEARS. WE WERE NEEDING TO CATCH UP TO WHAT THE INDUSTRY STANDARD IS. THEN MOVING FORWARD, YOU'LL SEE THAT THE CONTRACT ALLOWED FOR TWO DIFFERENT THINGS. IT ALLOWED FOR CPI GROWTH. IF UTILIZING THE WATER, SEWER AND TRASH CPI, WE COULD CHOOSE FOR OUR CONTRACT TO MATCH THE CPI FOR EACH ANNUAL YEAR AFTER THAT, THERE ARE NEW RATES, OR WE COULD CHOOSE A FLAT RATE. WE WERE ABLE TO CHOOSE A FLAT RATE AT 4% INCREASE ON THE ANNUAL, WHICH IS UNDER WHAT THE CPI HAS BEEN FOR THE LAST SEVERAL YEARS FOR TRASH, WATER, AND SEWER. DON'T CONFUSE THAT WITH THE OVERALL CPI RATE, WHICH IS SIGNIFICANTLY LOWER. BUT IN THOSE SPECIFIC AREAS, THERE'S BEEN SOME MAJOR INCREASES IN COSTS, ESPECIALLY AROUND RECYCLE, WHICH WE'RE SEEING LESS AND LESS ABILITY TO RECYCLE OR TO PAY FOR RECYCLING ACROSS THE BOARD. I REALLY LIKE REPUBLIC IN THE FACT THAT REPUBLIC OWNS THEIR OWN DUMPS. WE DON'T HAVE TO WORRY ABOUT A PRICE INCREASE COMING FROM A DUMP SITE, ONTO A TRASH SERVICE THAT WOULD THEN TURN AROUND IN THE MIDDLE OF A RATE SEASON AND BUMP OUR RATES UP. WE HAVE A GOOD, SOLID CONTRACT HERE THAT WE KNOW IS NOT GOING TO CHANGE. I'VE GOT JERRY HARWELL WITH US HERE TONIGHT FROM PUBLIC SERVICES. [OVERLAPPING]. >> MS. HARWELL YOU'RE WELCOME. >> SHE'S OUR REPRESENTATIVE FOR THE TOWN OF WESTLAKE. SHE CAN ASK ANY QUESTIONS, AND I CAN ANSWER ANY QUESTIONS ON THE CONTRACT. >> ANY QUESTIONS FROM COUNCIL? >> JUST AS A REMINDER, THE REPUBLIC HAD THE RIGHT IN CONTRACT TO RAISE THE RATE BY 3%. >> THAT'S CORRECT. [01:40:02] >> THEY CHOSE NOT TO. >> THEY CHOSE NOT TO OVER THAT TIME PERIOD. >> WE'RE HOPING THAT THEY CHOOSE NOT TO RAISE [LAUGHTER] 4% GOING FORWARD. [LAUGHTER] >> LOOK AT THE TIME. >> 4% IS BETTER THAN 54%. >> THEY WERE BEING VERY NICE TO US DURING A VERY VOLATILE TIME POLITICALLY AT THE TOWN OF WESTLAKE. THEY ABIDED BY, AND WE'RE TRYING TO SAY THIS AS NICELY AS POSSIBLE. THEY WERE BASICALLY NICE TO US DURING A VERY TOUGH TIME. THEN, WHEN I CAME IN AND COUNCIL GOT SOLID, I WAS MEAN TO HER AND MADE HER WAIT TO THE END OF THE CONTRACT PERIOD TO DO ANYTHING ELSE. I APPRECIATE JERRY AND REPUBLIC'S ABILITY TO DO THAT, NUMBER 1, AND THEN ALSO TO JUST BE RECEPTIVE TO OUR NEEDS. >> THE ONLY QUESTION I HAD, AND THIS IS WHEN OUR RESIDENTS, TALKING ABOUT ME, WHEN WE SET THINGS OUTSIDE OUR TRASH CAN, THEY DON'T GET PICKED UP. IF THAT'S THE RULE, WE JUST NEED TO MAKE SURE EVERYBODY KNOWS IT BECAUSE IT WAS GETTING DONE, WE'D SET BOXES AND STUFF, AND THEN WE'D GO OUT THERE, AND THE BOXES WERE STILL THERE OR THE OTHER TRASH. >> WE HAVE A MAYOR THAT'S A RULE BREAKER. [LAUGHTER]. >> I DIDN'T KNOW. IT'S CLEARLY GRANTED. >> ON THE SECOND AND FOURTH THURSDAY OF EVERY MONTH, YOU CAN PUT TWO CUBIC GUARDS OUTSIDE OF YOUR CART, AND WE WILL PICK THAT UP. IF YOU'RE PUTTING STUFF OUTSIDE OF YOUR CART ON THE OTHER THURSDAYS [OVERLAPPING]. >> JUST ANOTHER TRASH BAG. >> THEN THEY PROBABLY ARE NOT PICKING IT UP, WHICH IS DISAPPOINTING TO ME THAT THEY'RE NOT TAGGING IT. BUT THAT'S THE SERVICE; BUT YOU CAN GET A SECOND CART AT A NOMINAL MONTHLY FEE. >> WE DID. I DID FOLLOW THAT RULE. THANK YOU. >> I'M GOING TO WORK WITH YOUR TOWN MANAGER. WE RUN SANITARY LANDFILLS, NOT DUMPS. [LAUGHTER] I HAD TO CORRECT THAT BECAUSE PROBABLY SOMEBODY FROM MY MANAGEMENT TEAM IS PROBABLY WATCHING THIS SOMEWHERE, SO I WANT TO MAKE SURE. NO, I HAVE ACTUALLY BEEN OVER THIS CONTRACT FOR 19 YEARS. >> EXCELLENT. >> I'VE BEEN VERY CONSISTENT TO BE HERE. WHILE WE GO THROUGH CHANGES, YOU GUYS HAVE BEEN THROUGH A LOT OF CHANGES, AND SO WHAT I DIDN'T WANT TO DO WAS STIR UP MORE CHANGES THAT DIDN'T NEED TO REALLY BE DONE, AND OVERALL, WE ARE A PARTNER. THAT'S THE MOST IMPORTANT THING TO ME. >> THANK YOU VERY MUCH. THANK YOU FOR ALL YOU DO FOR US. >> WE APPRECIATE IT. >> ANY OTHER QUESTION, AND I WILL FOLLOW THE RULES, I PROMISE. [LAUGHTER] >> YOU WILL. >> ANY OTHER QUESTIONS FROM COUNCIL? CAN I GET A MOTION TO ADOPT ORDINANCE 1040 AS PRESENTED? CAN I GET A SECOND? >> I SECOND. >> ALL IN FAVOR? >> AYE. >> AYE. >> AYE >> ANY OPPOSED? MOTION CARRIES, AGENDA ITEM G4 CONSENTER ACT EXCUSE MAYOR OR COUNCIL'S ABSENCES. [G.4. Consider and act to excuse Mayor and Council absence(s), if any.] MR GAUTIER WAS AT A BOARD MEETING. CAN I GET A MOTION TO EXCUSE HIS ABSENCE? >> NO. [LAUGHTER] I DO THIS EVERY TIME. >> I GUESS. [LAUGHTER] >> YES. THERE'S A MOTION MADE. I GET A SECOND. >> SECOND. >> ALL IN FAVOR? >> AYE. >> AYE. >> ANY OPPOSED? GOOD JOB, MR GAUTIER. THANK YOU. WE'RE GOING TO NOW JUMP BACK TO THE WESTLAKE ACADEMY AGENDA, IT'S 5:46. [I. PARENT/PUBLIC COMMENTS] I'M NOW GOING TO OPEN IT UP TO PARENT AND PUBLIC COMMENTS. I HAVE THE ONES THAT HAVE BEEN LISTED SO FAR. THE FIRST ONE. THESE WERE IN ORDER FROM DIANA IS CAROLYN WANG. WHEN YOU COME UP, PLEASE STATE YOUR NAME AND YOUR ADDRESS AND THEN, JUST AS A RULE, COUNCIL WILL NOT RESPOND ON ANYTHING YOU HAVE TO SAY. I KNOW WHEN I WAS ON THE OTHER SIDE AND I WAS TALKING, IT'S A LITTLE UNNERVING, BUT BY PROTOCOL, WE'RE NOT GOING TO RESPOND TO ANY OF YOUR COMMENTS. YOU HAVE A THREE-MINUTE LIMIT THAT I THINK MR. BUCHANAN IS ON. >> GOOD EVENING, MEMBERS OF THE BOARD. MY NAME IS CAROLYN WANG. MY PARENTS LIVE RIGHT HERE IN WESTLAKE, AND I RESIDE IN COLLIERVILLE. >> I'M A WESTLAKE ACADEMY PARENT WITH THREE BOYS IN SEVENTH, FIFTH, AND THIRD GRADE. MY FAMILY JOINED WESTLAKE ACADEMY IN 2019, AND SINCE THEN, I'VE BEEN HONORED TO SERVE ON THE HOUSE OF COMMONS, MANAGING THE WEBSITE, SUPPORTING SPIRIT SHOP AND FUNDRAISING EVENTS, AS WELL AS HELPING EXPAND THE PIP TALENT SHOW INTO A K-12 EVENT. I'VE ALSO PROUDLY SERVED AS A JUNIOR HIGH FOOTBALL AMBASSADOR AND CURRENTLY AS A SEVENTH GRADE BOY BASKETBALL AMBASSADOR. WHEN I FIRST GOT INVOLVED, I DIDN'T THINK VOLUNTEERING THIS MUCH WOULD BE POSSIBLE AS A WORKING MOM, BUT THE RELATIONSHIPS I'VE BUILT THROUGH HOC HAVE BEEN INCREDIBLY MEANINGFUL, NOT JUST FOR ME, BUT FOR MY BOYS WHO GET TO SEE FIRSTHAND THE VALUES OF BEING PART OF A COMMUNITY THAT GIVES BACK AND SUPPORTS ONE ANOTHER. AS PARENTS, WE TRUST OUR CHILDREN TO TEACHERS AND COACHES EVERY DAY. [01:45:03] WE RELY ON THEIR GUIDANCE, BUT ALSO ON THE FAMILIES AND COMMUNITIES THAT SURROUND THEM. THE FRIENDS OUR CHILDREN MAKE AND THE FAMILIES WHO INVEST THEIR TIME AND CARE SHAPE THE WESTLAKE ACADEMY EXPERIENCE JUST AS MUCH AS OUR IB CURRICULUM. RECENTLY, I MET A PARENT AT MY 9-YEAR-OLD FLAG FOOTBALL GAME, A WESTLAKE RESIDENT WHO MADE THE DIFFICULT DECISION TO LEAVE THE SCHOOL AND SPEND OVER 60,000 A YEAR ELSEWHERE FOR A STRONGER SENSE OF COMMUNITY. SHE CHOSE CONNECTION AND BELONGING OVER RANKINGS AND TEST SCORES. THAT CONVERSATION STUCK WITH ME. IT REMINDED ME THAT CULTURE AND COMMUNITY MATTER JUST AS MUCH AS ACADEMIC PERFORMANCE. WHEN FAMILIES DON'T FEEL SUPPORTED OR CONNECTED, LEAVING CAN FEEL LIKE THE ONLY OPTION. ONE OF THE THINGS I VALUE MOST ABOUT WESTLAKE ACADEMY IS THAT IT IS A TRUE K-12 HOME, A PLACE WHERE STUDENTS GROW UP TOGETHER AND WHERE TEACHERS BUILD MEANINGFUL LONG LASTING RELATIONSHIPS. BUT IF WE WANT TO PRESERVE THAT STRENGTH, WE MUST BE HONEST ABOUT THE IMPROVEMENT THAT IS NEEDED AND RESPOND WITH EMPATHY, CLARITY, AND INTENTION. I BELIEVE WE ARE ALL CALLED TO SERVE ONE ANOTHER, TO LOVE OUR NEIGHBORS, AND TO LIFT EACH OTHER UP. WHEN WE CREATE SPACE WHERE TEACHERS CAN THRIVE AND FAMILIES CAN CONNECT NOT JUST AT LARGE EVENTS, BUT IN SMALL, MEANINGFUL WAYS THAT COST NOTHING. WE SHOW OUR CHILDREN WHAT IT MEANS TO CARE DEEPLY AND WORK TOGETHER. THIS SERVICE IS CONTAGIOUS, ESPECIALLY WHEN IT'S RECOGNIZED AND MODELED BY THE TEACHERS IN THIS ROOM. MANY PARENTS HAVE SENSED A SHIFT IN CULTURE AND UNEASE THAT CAN NO LONGER BE IGNORED. WE'VE SEEN BELOVED TEACHERS LEAVE AND WE'VE HEARD CONCERN FROM OTHERS. OUR TEACHERS ARE THE FOUNDATION OF EVERYTHING WE DO. WHEN THEY FEEL SUPPORTED AND VALUED, OUR STUDENTS THRIVE AND WHEN PARENTS FEEL HEARD AND RESPECTED, ENGAGEMENT GROWS. WE NEED MORE THAN UPDATES ON SOCIAL CHANNELS. RESEARCH SHOW THAT DIRECT MEANINGFUL COMMUNICATION IS WHAT BUILDS TRUST AND LASTING ENGAGEMENT. TONIGHT, I RESPECTFULLY ASK THE BOARD TO PRIORITIZE A THIRD PARTY ANONYMOUS SURVEY FOR BOTH TEACHERS AND PARENTS, FOCUSED ON CULTURE, COMMUNICATION, AND ENGAGEMENT. INDEPENDENT SURVEYS PROVIDE HONEST FEEDBACK WITHOUT FEAR OF RETRIBUTION. THIS IS HOW WE GET A TRUE PULSE ON OUR PEOPLE, SO WE CAN BETTER SUPPORT TEACHERS, STRENGTHEN FAMILY INVOLVEMENT, AND NURTURE THE CONNECTED, THRIVING COMMUNITY WE ALL WANT FOR OUR STUDENTS. THANK YOU FOR YOUR TIME. >> THANK YOU. [APPLAUSE] NEXT IS ELIZABETH WHITING. >> HI. MY NAME IS ELIZABETH WHITING, AND I'M A TEACHER AT WESTLAKE ACADEMY, AND I RESIDE IN FLOWER MOUND. I WANTED TO TAKE A MOMENT TO HONOR THE SEASON OF THANKFULNESS THAT WE ARE IN. I'LL READ WHAT I PUT AND I HAVE SOMETHING TO GIVE TO THE BOARD MEMBERS THAT YOU GUYS CAN TAKE A LOOK AT LATER. MY NAME IS ELIZABETH WHITING. I'M A FOURTH GRADE TEACHER AT WESTLAKE ACADEMY. I'M CURRENTLY IN MY SEVENTH YEAR OF TEACHING AT WESTLAKE ACADEMY, AND I'M ALSO A PARENT TO A FIFTH GRADER AND A SEVENTH GRADER THAT BOTH ATTEND WESTLAKE. MY TIME HERE THUS FAR HAS ALLOWED ME TO OBSERVE THE SCHOOL'S JOURNEY THROUGH NUMEROUS SEASONS OF CHANGE. I'VE HAD THE OPPORTUNITY TO WITNESS OUR COMMUNITY NAVIGATE THESE TRANSITIONS UNDER THREE DIFFERENT MAYORS AND COUNTLESS TOWN BOARD MEMBERS, AS WELL AS SIGNIFICANT SHIFTS IN OUR OWN ADMINISTRATIVE STRUCTURE, INCLUDING THREE HEADS OF SCHOOL, AN INTERIM HEAD, A FULL SLATE OF PRINCIPALS, ASSISTANT PRINCIPALS, AND SUPPORT STAFF. I CITE THIS HISTORY BECAUSE IT PROVIDES A CENTRAL CONTEXT FOR WHERE WE ARE TODAY. WHEN CHANGE IS FREQUENT, IT'S EASY TO GET CAUGHT UP IN THE SURROUNDING NOISE. TONIGHT I HAVE THE DISTINCT PRIVILEGE OF SPEAKING ON BEHALF OF OUR ENTIRE SCHOOL COMMUNITY THAT INCLUDES DEDICATED TEACHERS, SUPPORTIVE PARENTS, AND OUR INCREDIBLE STUDENTS TO SAY THANK YOU TO THE BOARD OF TRUSTEES. THANK YOU FOR BRINGING US DR. RICHIE. WESTLAKE ACADEMY IS THE BEST THAT IT'S BEEN IN MY TIME IN THESE SEVEN YEARS. AS WE APPROACH THE SEASON OF THANKSGIVING, OUR HEARTS AND MINDS AT WESTLAKE ACADEMY ARE NATURALLY FOCUSED ON GRATITUDE. WHILE THIS TIME IS OFTEN DEDICATED TO FAMILY AND TRADITION, FOR US, IT'S ALSO A MOMENT TO REFLECT ON THE UNWAVERING LEADERSHIP THAT ALLOWS OUR SCHOOL COMMUNITY TO PROFOUNDLY THRIVE. OUR HEAD OF SCHOOL DR. RICHIE DOESN'T JUST MANAGE OUR SCHOOL. SHE POURS HER HEART AND SOUL INTO EVERY FACET OF WESTLAKE ACADEMY. OUR COMMITMENT EXTENDS BEYOND OUR CAMPUS WALLS, STRENGTHENING THE VITAL TIES BETWEEN OUR SCHOOL AND THE GREATER TOWN OF WESTLAKE, AND HER DEDICATION TRULY MAKES WESTLAKE ACADEMY THE BEST SCHOOL IN NORTH TEXAS. IN THAT SPIRIT OF GRATITUDE, I WOULD LIKE TO PRESENT DR. RICHIE WITH A BOOK FULL OF NOTES THAT STAFF AND [01:50:01] PARENTS HAVE EXPRESSED HOW GRATEFUL THAT WE ARE TO HAVE YOU AS OUR LEADER. I'D ALSO LIKE TO SHARE A FEW OF THOSE HEARTFELT MESSAGES, AS IT'S NOT POSSIBLE FOR ALL OF OUR STAFF, ALL OF OUR PARENTS, AND ALL OF OUR STUDENTS TO BE HERE. JUST A FEW OF THE WORDS THAT YOU'LL FIND AND I HAVE A COPY FOR YOU ALL TO LOOK THROUGH. DR. RICHIE, I AM SO GRATEFUL TO BE A PART OF THIS AWESOME TEAM. THANK YOU FOR INSTILLING THE LOVE OF READING AND OUR PIP STUDENTS AS YOU READ ALOUD TO OUR CLASSES. THEY ABSOLUTELY LOVE IT. THAT'S FROM OUR LIBRARIAN SARATITS. DR. RICHIE, YOU HAVE HELPED TO CREATE A CALM, SAFE, AND STABLE ATMOSPHERE AND A CULTURE WE ARE PROUD TO WORK IN. YOU ARE AN EXAMPLE OF THE IB TRAITS WE TEACH OUR STUDENTS. I AM ESPECIALLY IMPRESSED WITH THE THOUGHTFULNESS THAT SURROUNDS YOUR DECISION-MAKING. THAT IS FROM JODI DORIS, A PARAPROFESSIONAL. DR. RICHIE, THANK YOU FOR ADVOCATING FOR TEACHER RAISES, IDENTIFYING ADDITIONAL OPPORTUNITIES FOR GROWTH, FOR STRENGTHENING SECURITY ACROSS OUR CAMPUS. YOUR DEDICATION TO CREATING A SAFE, STRONGER AND MORE SUPPORTIVE ENVIRONMENT TRULY MAKES A LASTING IMPACT ON ALL OF US. SENOR CATINA, ONE OF OUR SPANISH TEACHERS. DR. RICHIE, I'M SO THANKFUL FOR YOUR LEADERSHIP AND THE GENUINE OPENNESS THAT YOU BRING TO EVERY CONVERSATION. YOU TAKE THE TIME TO LISTEN TO UNDERSTAND THE CHALLENGES AND TO FIND REAL SOLUTIONS. WE ARE BETTER BECAUSE OF YOUR LEADERSHIP. HARMONY LOCA, A FOURTH GRADE TEACHER. DR. RICHIE, I HAVE SEEN NEW EXCITING CHANGES THAT FEEL UP TO DATE AND KEEP OUR SCHOOL IMAGE GREAT. ELI BRUGEMAN. DR. RICHIE, THIS SCHOOL IS A BATTLEFIELD. YOU HAVE AN ARMY STANDING BEHIND YOU TO HELP KEEP FIGHTING THE GOOD FIGHT. THAT'S OUR NURSE. >> MS. WHITING THAT WE HAVE THREE MINUTES. I GOT TO KEEP EVERYBODY. >> YOU HAVE THE BOOK TO READ MORE, AND I'M GOING TO HAND DR. RICHIE. I UNDERSTAND THAT THERE'S A LOT OF NOISE AND VOLUME, AND WE JUST WANTED TO BRING THE ACADEMY'S THANKFULNESS. THANK YOU FOR YOUR TIME. >> THANK YOU. [APPLAUSE] NEXT ONE IS KELLY CAPECI. >> HI. I'M KELLY CAPECI, I RESIDE AT 20-16 WOOD COVE. I'M A PARENT AND MEMBER OF THE HOUSE OF COMMONS AT WESTLAKE ACADEMY. MY HUSBAND AND I SPECIFICALLY MOVED TO WESTLAKE FOR THE EDUCATIONAL OFFERINGS AT WESTLAKE ACADEMY, PARTICULARLY THE INTERNATIONAL BACCALAUREATE PROGRAM. I APPRECIATE THE ACHIEVEMENTS MADE UNDER THE LEADERSHIP OF DR. RICHIE AND OUR DEDICATED TEACHERS, AND I RECOGNIZE THE FINANCIAL CONSTRAINTS CURRENTLY FACED BY ALL SCHOOLS. HOWEVER, I BELIEVE AS A SCHOOL AND COMMUNITY, WE HAVE NOT ADEQUATELY PRIORITIZED THE MENTAL HEALTH AND SOCIAL WELL BEING OF OUR STUDENTS AND TEACHERS. WE CURRENTLY ONLY HAVE TWO COUNSELORS SERVING STUDENTS ACROSS K-12. FOR CONTEXT, THE TEXAS ASSOCIATION OF SCHOOL BOARDS RECOMMENDS ONE COUNSELOR FOR EVERY 350 STUDENTS. THE AMERICAN SCHOOL COUNSELOR ASSOCIATION RECOMMENDS AT LEAST ONE COUNSELOR FOR EVERY 250 STUDENTS. WHILE THE CURRENT NATIONAL AVERAGE IS 385 STUDENTS TO ONE COUNSELOR, WESTLAKE'S RATIO IS SIGNIFICANTLY HIGHER. 452 STUDENTS PER COUNSELOR FOR PIP THROUGH GRADE SIX AND 467 STUDENTS PER COUNSELOR FOR GRADE 7-12. ALTHOUGH OUR COUNSELORS ARE EXCELLENT, THESE NUMBERS INDICATE THEY ARE OVERBURDENED AND LIMITED IN THE SCOPE OF SERVICES AND SUPPORT THEY CAN EFFECTIVELY DELIVER. WE MUST INTEGRATE MENTAL HEALTH SUPPORT INTO A LARGER CONVERSATION SURROUNDING CAMPUS SAFETY. STATISTICALLY, IF THERE WERE AN INCIDENT AT WESTLAKE ACADEMY, IT IS MOST LIKELY TO INVOLVE A STUDENT. FURTHERMORE, I BELIEVE WE WANT TO DO EVERYTHING POSSIBLE TO PREVENT A TRAGEDY, ESPECIALLY AFTER THE LOSS OF ONE OF OUR STUDENTS LAST YEAR. THEREFORE, WE SHOULD BE PROACTIVE AND INVEST IN OUR COUNSELORS IN OUR MENTAL HEALTH AND SOCIAL WELL BEING PROGRAMS. MENTAL HEALTH IS ESSENTIAL TO STUDENTS OVERALL DEVELOPMENT, WELL BEING AND ACADEMIC SUCCESS, AND IT DIRECTLY IMPACTS OUR TEACHERS OVERALL EFFECTIVENESS IN THE CLASSROOM. INVESTING IN THIS AREA IS A DIRECT INVESTMENT IN ALL OF OUR STUDENTS AND TEACHERS. BY PROVIDING OUR STUDENTS AND TEACHERS WITH THE NECESSARY SUPPORT, WE CAN FOSTER A STRONGER, MORE POSITIVE, AND MORE RESILIENT COMMUNITY BUILDS ON COMPASSION, EMPATHY, AND SUPPORT FOR ONE ANOTHER. I URGE YOU TO CONSIDER THIS CRITICAL NEED DURING THE BUDGET REVIEWS FOR THE COMING YEAR. THANK YOU FOR YOUR TIME AND CONSIDERATION. >> THANK YOU. [APPLAUSE] HOLD ON. NEXT SPENCER THURMAN. >> GOOD EVENING. I LIVE ON GREY HAWK LANE IN FORT WORTH TEXAS. I COME TO YOU TONIGHT AS A PARENT AND COMMUNITY MEMBER, [01:55:01] DEEPLY COMMITTED TO WESTLAKE ACADEMY'S MISSION AND VALUES. PARTICULARLY THE VALUES EMBEDDED IN THE IB LEARNER PROFILE. THESE ATTRIBUTES ARE NOT JUST WORDS ON A POSTER. THEY ARE MEANT TO GUIDE HOW OUR STUDENTS LEARN, HOW OUR TEACHERS LEAD, AND HOW OUR ADMINISTRATION OPERATES. WHEN THE SCHOOLS ACTIONS FALL OUT OF ALIGNMENT WITH THESE PRINCIPLES, FAMILIES GROW CONCERNED. OVER THE PAST MONTHS, FAMILIES HAVE RAISED QUESTIONS ABOUT A NUMBER OF DECISIONS THAT HAVE CREATED CONFUSION AND AT TIMES FRUSTRATION. BUT THE HEART OF THE ISSUE IS NOT SIMPLY THE DECISIONS ITSELVES. IT'S WHETHER THE PROCESSES BEHIND THEM REFLECT THE INTEGRITY, TRANSPARENCY, AND RESPECT THAT THE IB PHILOSOPHY REQUIRES. THE IB PROFILE ASKS OUR CHILDREN TO BE INQUIRERS AND COMMUNICATORS, YET MANY FAMILIES FEEL THEIR OWN INQUIRIES ARE DISCOURAGED AND COMMUNICATION OFTEN ARRIVES ONLY AFTER DECISIONS ARE MADE. PARENTS AREN'T ASKING TO RUN THE SCHOOL. THEY'RE ASKING FOR DIALOGUE. THEY'RE ASKING TO BE HEARD WITH THE SAME CURIOSITY AND OPENNESS WE EXPECT OUR STUDENTS TO SHOW. THE IB PROFILE CALLS OUR LEARNERS KNOWLEDGEABLE AND OPEN MINDED. THIS MEANS WEIGHING MULTIPLE PERSPECTIVES AND ENGAGING THOUGHTFULLY WITH ISSUES THAT HAVE REAL SIGNIFICANCE. WHEN FAMILIES RECEIVE CONFLICTING EXPLANATIONS FOR FINANCIAL DECISIONS SUCH AS THE DRAMATIC RISE IN AFTER SCHOOL FEES, IT BECOMES DIFFICULT TO SEE THAT DECISIONS ARE GROUNDED IN THAT SAME OPEN MINDED KNOWLEDGE. IT CALLS FOR US TO BE CARING AND BALANCE. ALTHOUGH WE ARE CALLED BOTH CARING AND BALANCE, RECENT DECISIONS, WHETHER INVOLVING DISCIPLINE, STAFFING, OR CHANGES WITHIN THE SCHOOL ENVIRONMENT HAVE LEFT MANY STUDENTS, TEACHERS AND PARENTS FEELING UNSETTLED. CITING SAFETY AND SECURITY CANNOT SERVE AS A CATCH ALL EXPLANATION THAT DISCOURAGES FURTHER QUESTIONS. TRULY CARING AND BALANCED ENVIRONMENT IS NOT ONE WHERE PEOPLE FEEL HESITANT TO SPEAK UP. IT IS ONE WHERE OPENNESS, COMPASSION, AND STEADINESS SHAPE HOW CONCERNS ARE HEARD AND ADDRESSED. THE IB PROFILE ASKS TO BE THINKERS AND RISK TAKERS, MAKING ETHICAL, REASONED DECISIONS, AND APPROACHING CHALLENGES WITH FORESIGHT, NOT HASTE. PARENTS WANT TO SEE THAT SAME THOUGHTFUL DECISION MAKING REFLECTED IN HOW NEW PROGRAMS, TRIPS AND POLICIES ARE CREATED AND COMMUNICATED, ESPECIALLY WHEN THEY INVOLVE A SIGNIFICANT FINANCIAL OR EDUCATIONAL IMPLICATION. MOST IMPORTANTLY, THE IB PROFILE CALLS FOR US TO BE PRINCIPLED. WE NEED TO ACT WITH INTEGRITY, FAIRNESS, AND HONESTY AND TO TAKE RESPONSIBILITY FOR THE CONSEQUENCES OF OUR ACTIONS. THIS AFFECTS NOT ONLY THE WAY WE CONDUCT BUSINESS, BUT ALSO IN THE WAY WE TALK ABOUT OTHERS, INCLUDING STUDENTS, DONORS, PARENTS, AND STAFF MEMBERS. THIS IS THE CORE OF WHAT FAMILIES ARE ASKING FOR TODAY. INTEGRITY IS NOT ABOUT PERFECTION, IT IS ABOUT TRANSPARENCY. IT IS ABOUT MODELING THE VALUES WE EXPECT OUR CHILDREN TO LIVE BY. FINALLY, THE PROFILE REMINDS US TO BE REFLECTIVE, WHICH MEANS LISTENING. IT MEANS ACKNOWLEDGING WHEN SOMETHING HAS NOT GONE AS PLANNED AND WORKING COLLABORATIVELY TO IMPROVE. PARENTS, TEACHERS AND STUDENTS WANT TO SEE THE ADMINISTRATION EMBRACE THE REFLECTIVE SPIRIT. WESTLAKE ACADEMY CAN CONTINUE TO GROW AND THRIVE. WE ARE ASKING THAT OUR LEADERSHIP EMBODY THE SAME ATTRIBUTES WE TEACH OUR CHILDREN. WE WANT ALIGNMENT, ACCOUNTABILITY, AND A RECOMMITMENT TO THE INTEGRITY THAT HAS LONG DEFINED WESTLAKE ACADEMY. OUR STUDENTS DESERVE NOTHING LESS AND OUR COMMUNITY EXPECTS NOTHING LESS. THANK YOU. >> THANK YOU. [APPLAUSE] OKAY. NEXT, SUSAN THURMAN. >> GOOD EVENING. MY NAME IS SUSAN THURMAN, AND I LIVE IN FORT WORTH, TEXAS. I AM HERE TODAY BECAUSE I BELIEVE DEEPLY THAT GOD CARES ABOUT WESTLAKE ACADEMY, ITS STUDENTS, ITS STAFF, AND THE WAY WE TREAT EVERY PERSON WHO WALKS THROUGH ITS DOORS. COMPASSION IS NOT JUST A VIRTUE, IT IS A RESPONSIBILITY, AND IT IS WRITTEN IN THE VERY MISSION OF WESTLAKE ACADEMY. WESTLAKE ACADEMY IS AN IB CONTINUUM SCHOOL WHERE STUDENTS BECOME COMPASSIONATE LIFELONG LEARNERS THROUGH AN INTERNATIONALLY MINDED BALANCED EDUCATION THAT EMPOWERS STUDENTS TO CONTRIBUTE TO OUR INTERCONNECTED WORLD. OUR PIP STUDENTS RECITE THIS EVERY DAY. OUR MYP AND DP STUDENTS HEAR IT DAILY OVER THE ANNOUNCEMENTS. EVEN IF SOME STUDENTS DON'T FULLY GRASP EVERY WORD NOW, WE HOPE THAT BY THE TIME THEY GRADUATE, THEY WILL NOT ONLY UNDERSTAND THESE CONCEPTS, THEY WILL LIVE THEM. BUT COMPASSION IS NOT SOMETHING LEARNED THROUGH REPETITION. IT IS LEARNED THROUGH EXPERIENCE. A COMPASSIONATE PERSON DOES NOT SIMPLY FEEL SYMPATHY. THEY DEMONSTRATE IT THROUGH ACTION. WE MUST ASK, WHAT ARE WE DOING TO MODEL COMPASSION FOR OUR CHILDREN? ARE OUR ADMINISTRATORS EMBODYING COMPASSION IN THEIR DECISIONS, THEIR COMMUNICATION, AND THEIR DISCIPLINE? OR ARE WE OFFERING ONLY THE APPEARANCE OF COMPASSION, WORDS SPOKEN, BUT RARELY DEMONSTRATED? WE WANT OUR STUDENTS TO BECOME COMPASSIONATE LIFELONG LEARNERS, BUT THEY CANNOT LEARN COMPASSION IF THEY NEVER SEE IT PRACTICED TOWARDS THEM, THEIR PEERS, THEIR TEACHERS, OR THEIR FAMILIES? WE CANNOT RESERVE COMPASSION FOR AFTER TRAGEDY STRIKES. [02:00:03] COMPASSION MUST COME BEFORE IN THE EVERYDAY INTERACTIONS, IN MOMENTS OF DIFFICULTY IN DISCIPLINE, AND IN RELATIONSHIPS. WHEN ADMINISTRATORS LEAD WITH THREATS OF EXPULSION INSTEAD OF SUPPORT AND GUIDANCE, WHAT MESSAGE DOES THIS SEND TO OUR STUDENTS? DOES IT MAKE THEM FEEL SAFE, VALUED, AND LOVED AND UNDERSTOOD? HAVE WE SHOWN COMPASSION TO THE PARENTS WHO ARE IN THIS ROOM TODAY? DO WE EXTEND COMPASSION TO THE TEACHERS WHO LEFT MID YEAR? DO WE SHOW COMPASSION TO THE STAFF MEMBERS WHO ARE PUSHED OUT OR FELT UNSUPPORTED? DO WE SHOW COMPASSION TO OUR SPECIAL POPULATION STUDENTS? IF COMPASSION IS TRULY CENTRAL TO OUR MISSION, THEN IT MUST BE CENTRAL TO OUR ACTIONS. WHY DO WE HAVE FEWER SCHOOL COUNSELORS THIS YEAR, ESPECIALLY AFTER THE TRAGIC EVENTS OUR COMMUNITY EXPERIENCED? WHEN STUDENTS ARE HURTING, STRUGGLING, OVERWHELMED, COUNSELORS ARE NOT OPTIONAL. THEY ARE ESSENTIAL. FAMILIES DO NOT COME TO WESTLAKE FOR THE BARE MINIMUM. THEY COME BECAUSE THEY BELIEVE THIS SCHOOL OFFERS SOMETHING MORE. THE IB EVALUATION EARLIER THIS YEAR RECOMMENDED THAT WESTLAKE ACADEMY PROMOTE BALANCE AND WELL BEING IN DP THROUGH MINDFULNESS AND PHYSICAL ACTIVITIES. I ASKED WHAT CHANGES HAVE BEEN MADE TO MEET THAT RECOMMENDATION. WHEN I ASKED MY DP STUDENT, HE SAID HE HADN'T NOTICED ANY. WESTLAKE ACADEMY IS A RIGOROUS SCHOOL. THIS IS PART OF ITS STRENGTH, BUT RIGOR REQUIRES BALANCE. IT REQUIRES SUPPORT. IT REQUIRES COMPASSION. WE CANNOT CHANGE THE TRAGEDIES OF THE PAST, BUT WE MUST ASK WHAT IF COMPASSION HAD BEEN SHOWN EARLIER? WHAT DIFFERENCE COULD IT HAVE MADE TO THE STUDENT, TO THEIR FAMILY, TO THEIR FRIENDS, TO THIS COMMUNITY? THIS IS NOT A MILITARY INSTITUTION. THIS IS AN IB CONTINUUM SCHOOL. THIS IS WESTLAKE ACADEMY, AND COMPASSION MUST BE AT THE HEART OF EVERYTHING WE DO, NOT JUST IN OUR MISSION STATEMENT, NOT JUST IN OUR ANNOUNCEMENTS, BUT IN OUR DAILY PRACTICE, AND OUR LEADERSHIP. THANK YOU. >> THANK YOU. [APPLAUSE] >> ANYONE ELSE? I APPRECIATE IT. I APPRECIATE EVERYBODY TAKING THE TIME TO COME UP HERE AND SHARE YOUR THOUGHTS. WE REALLY DO. MOVING ON THE AGENDA, [J.2. BRW Architects Presentation (Dr. Kelly Ritchie, Head of School)] PRESENTATIONS AND RECOGNITIONS, J2, BRW ARCHITECT PRESENTATION, DOCTOR KELLY, RICHIE. >> WE'RE VERY THANKFUL TONIGHT TO HAVE BRW HERE WITH US. IF YOU REMEMBER DURING OUR WORK SESSION SEVERAL WEEKS AGO. WE WERE IN THE PROCESS OF DISCUSSING HOW TO ADDRESS THE STORM SHELTER ISSUE, WHICH CAME UP WITH THE ARTS AND SCIENCE EDITION. WE ARE NOT ICC 500 COMPLIANT, AND THE BOARD TASKED BRW WITH COMING UP WITH SOME SOLUTIONS TO ADDRESS HOW WE WOULD MOVE FORWARD WITH POTENTIALLY LOOKING AT A STORM SHELTER. THEY ARE BACK WITH US TONIGHT TO WALK US THROUGH SOME OF THOSE OPTIONS, AND TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE. THERE'S NO ACTION BEING TAKEN TONIGHT. THIS IS A PRESENTATION ONLY. WELCOMING BACK ANNE HALDEN AND CHRIS SANO, SO THANK THEM FOR BEING HERE TODAY. >> SORRY, OUR TIME MANAGEMENT'S NOT REAL GOOD TODAY. [LAUGHTER] IT'S BEEN A FULL DAY. >> I'M ANNE HALDEN BRAND WITH BRW ARCHITECTS JOINED BY CHRISTIANO WITH BRW ARCHITECTS. WE'RE BOTH PRINCIPALS AND INVOLVED WITH THE DESIGN OF THE WEST LAKE ACADEMY ARTS AND SCIENCE EDITION. WE'RE HERE TONIGHT TO PRESENT VARIOUS OPTIONS FOR A FUTURE STORM SHELTER. YOU ASKED US TO LOOK AT THREE DIFFERENT OPTIONS, A COMPETITION GYM, A PERFORMANCE AUDITORIUM AND A DINING OPTION, AND THEN COMPARE THAT TO A BASELINE. WITH A STORM SHELTER, THERE ARE VARIOUS COMPONENTS INVOLVED TO MEET THE ICC 500. THERE ARE ARCHITECTURAL STRUCTURAL IMPLICATIONS, AND MEP IMPLICATIONS. IT'S A STOUT BUILDING THAT ADDS COST, THESE IMPLICATIONS ADD COST TO A BUILDING. >> WHAT IS MEP? >> MECHANICAL, ELECTRICAL AND PLUMBING. THE FIRST OPTION THAT WE EVALUATED WAS A GYMNASIUM. THIS IS A COMPETITION GYM. IT WOULD INCLUDE 1,200 SPECTATOR SEATS, AND RESTROOMS AND THE MECHANICAL AND ELECTRICAL SPACES TO SUPPORT THAT AND ALSO SERVE AS A STORM SHELTER, AND A TORNADO IS ONE FORM OF A STORM SHELTER. WHEN I USE STORM SHELTER, I ALSO MEAN A TORNADO SHELTER. ADDITIONAL PROGRAM SPACES THAT AREN'T REQUIRED TO BE WITHIN THAT STORM SHELTER, [02:05:03] BUT YOU WOULD WANT TO HAVE WITH A COMPETITION GYM OR A LOBBY AND CONCESSIONS, LOCKER ROOMS TO SUPPORT THAT GYM, LAUNDRY, AND FACILITIES, AND COACHES OFFICES. WE'VE ALSO INCLUDED SOME DIAGRAMS TO SHOW ADJACENCIES AND TO SHOW THAT LIST OF SPACES THAT I JUST REVIEWED, HOW THAT WOULD WORK WITH WHAT WOULD BE WITHIN THE STORM SHELTER AND OUTSIDE OF THE STORM SHELTER. THE DASHED RED LINE WOULD SHOW WHAT WOULD NEED TO BE WITHIN THE CONFINES OF THAT TORNADO SHELTER. THE SECOND OPTION THAT WE HAVE EVALUATED WAS A CAFETERIA. THIS CAFETERIA WOULD NEED TO ADD A MINIMUM DURING A TORNADO EVENT, HOLD UP TO 1,400 PEOPLE. ALL OF THESE TORNADO SHELTERS THAT WE'RE REVIEWING THIS EVENING WOULD HAVE THAT AS A MINIMUM. MOST OF THEM HAVE MORE THAN THAT BECAUSE THEY ARE GYM OR OTHER SPACES, BUT IT WOULD ALSO NEED TO INCLUDE THE RESTROOMS AND THE ELECTRICAL AND MECHANICAL SPACE WITHIN THAT PERIMETER OF THE TORNADO SHELTER. THEN ADDITIONAL PROGRAM PIECES THAT CAN BE EITHER WITHIN OR OUTSIDE OF THAT PERIMETER WOULD BE A KITCHEN AND CHAIR STORAGE. AGAIN, A DIAGRAM OF HOW THAT MIGHT WORK. THIS IS MAINLY TO SHOW ADJACENCIES. IT'S NOT MEANT TO BE A FLOOR PLAN. >> CAN I ASK JUST ONE QUICK QUESTION THERE JUST TO CLARIFY. THE 16,000 GROSS SQUARE FOOTAGE ON THE PREVIOUS ONE, DOES THAT JUST THE CAFETERIA SPACE OR DOES THAT INCLUDE THE KITCHEN IN THE SUPPORT? >> THAT INCLUDES THE SQUARE FOOTAGE. [OVERLAPPING] THAT WOULD BE THE ENTIRE BUILDING. >> THE FOOTPRINT, BUT THE DIFFERENCE BETWEEN THE LAST TWO, THE REINFORCED STRUCTURE AND THE CAFETERIA WOULD JUST BE HALF THE BUILDING. ALMOST THE ENTIRE BUILDING? >> YES. THE THIRD BUILDING THAT WE EVALUATED WAS AN AUDITORIUM TORNADO SHELTER. THIS AUDITORIUM WOULD INCLUDE APPROXIMATELY 350 SEATS, STAGE, THE CONTROL BOOTH, THE GREEN ROOM, SOME STORAGE, RESTROOMS, AND ELECTRICAL AND MECHANICAL SPACES. AGAIN, THAT WOULD BE WITHIN THAT PERIMETER. THEN OUTSIDE OF THAT WOULD BE A LOBBY. A REASON NOT TO PUT THE LOBBY WITHIN THAT PERIMETER, YOU'D WANT LARGE OPENINGS, A LOT OF GLASS, A WELCOMING SPACE. YOU WOULDN'T WANT TO SPEND MONEY OR JUST HAVE SMALL OPENINGS IN THAT PORTION OF THE BUILDING. AGAIN, A DIAGRAM OF HOW THAT MIGHT LAY OUT AND WHAT THOSE ADJACENCIES WOULD BE. >> I'M SORRY, WHAT WAS THE SQUARE FOOTAGE? >> THIS SIDE SHOWS THE SQUARE FOOTAGES. WE EVALUATED ALSO THE COST AND THE SIZE OF THESE THREE BUILDINGS. OUR GYM WOULD BE THE LARGEST SPACE WITH THE 1,200 SEATS. THE AUDITORIUM WOULD BE THE SECOND LARGEST SPACE. IT WOULD HAVE 350 SEATS, AND THEN THE CAFETERIA WOULD HAVE AT A MINIMUM 400 SEATS PER LUNCH PERIOD, AND WE COMPARE THAT WITH A BASELINE BUILDING. THE BASELINE BUILDING WOULD NEED TO BE AT LEAST 8,200 GROSS SQUARE FEET AND HAVE A USABLE AREA TO ACCOMMODATE 1,400 PEOPLE. [OVERLAPPING] I WOULD JUST BE A STANDALONE STORM SHELTER, NO WINDOWS, JUST AN OPEN ROOM. IT WOULD HAVE THE MINIMUM REQUIREMENTS THAT YOU WOULD NEED TOILET FACILITIES, ELECTRICAL, AND SOME HVAC TO MAKE THAT A FUNCTIONAL TORNADO SHELTER. IT'S NOT INCLUDED AS AN OPTION. IT'S INCLUDED AS A BASELINE TO COMPARE THE COST AND THE SIZE OF THAT BUILDING, BUT YOU CAN SEE THAT THE GYM AND THE AUDITORIUM, BOTH 20 MILLION AND THAT CAFETERIA WOULD BE 15.5 MILLION. SOME CONS FOR THE CAFETERIA IN THE AUDITORIUM, THEY WOULD DUPLICATE FUNCTION. THEN THAT AUDITORIUM WOULD HAVE LIMITED FUNCTIONALITY, WHEREAS A COMPETITION GYM COULD SERVE THE ALL SCHOOL ASSEMBLIES. GRADUATION, YOU WOULD HAVE THEN A DEDICATED PRACTICE GYM, BECAUSE YOU ALREADY HAVE A GYM THAT COULD THEN SERVE AS THAT. YOU WOULD ALSO BE ABLE TO THEN USE THE EXISTING CAFETERIA THAT YOU HAVE AS A DEDICATED CAFETERIA AND THAT [02:10:01] WOULDN'T HAVE TO BE MULTI PURPOSE THROUGHOUT THE DAY. >> I'M SORRY. THAT'S A CON? >> NO. THOSE ARE ALL PROS. [OVERLAPPING] THERE ARE NO CONS FOR A GYMNASIUM THAT WE FOUND. >> I'M LOOKING AT THE CAFETERIA. >> THE CAFETERIA. THERE'S ALREADY A CAFETERIA ON THE CAMPUS. IF WE BUILD ANOTHER ONE, YOU WOULD HAVE A DUPLICATED SPACE. [OVERLAPPING] IT'S NOT LARGE ENOUGH TODAY, AND IT SERVES AS A MULTI PURPOSE SPACE TODAY. >> THESE NUMBERS JUST INCLUDE THE ACTUAL BUILDING, THE CONSTRUCTION, IT DOESN'T INCLUDE FFE? >> CORRECT. >> LET'S STEP BACK AND MAKE SURE WE HAD SOME OF THESE CONVERSATIONS. AS WE MOVE AHEAD WITH ARTS AND SCIENCES, THE ORDINANCE THAT WE HAVE TO BE COMPLIANT WITH, WE ARE GOING TO PUT TEMPORARY STORM SHELTERS OUT IS WHAT WE'VE TALKED ABOUT TO THIS POINT TO MAKE SURE WE'RE COMPLIANT. THIS IS ALL EXPLORATORY CONVERSATIONS ON WHAT OUR OPTIONS ARE IF WE WERE TO CHOOSE TO DO. THAT'S SIMPLE. >> WE ALSO HAVE EVALUATED THE SITE AND REVIEWED DIFFERENT OPTIONS FOR WHERE THESE STORM SHELTERS COULD GO AND EVALUATED THE PROS AND CONS OF ALL OF THOSE. >> HERE'S AN AERIAL OF COURSE OF YOUR CAMPUS TODAY. LIKE ANNE SAID, WE WANT TO EVALUATE THE STORM SHELTER OPTION, NOT ONLY HOW BIG IS IT AND HOW MUCH MONEY IT MIGHT COST. ALSO WHERE SHOULD IT GO? THIS IS NOT JUST IN SPACE AS A THEORY. THIS IS ON YOUR EXISTING CAMPUS. WE'VE IDENTIFIED WHAT WE'VE LABELED AS FIVE POTENTIAL BUILDING LOCATIONS. THIS IS A REALLY HIGH LEVEL EVALUATION. WE'VE LABELED THEM EACH A, B, C AND E IN DIFFERENT PORTIONS OF THE CAMPUS. ALL THAT WE FEEL COULD SUPPORT A BUILDING, WHATEVER THAT FUNCTION MIGHT BE. ALL OF THOSE SITE LOCATIONS ARE WITHIN 1,000 LINEAR FEET OF EVERY OTHER BUILDING TO MEET THE REQUIREMENT FOR A STORM SHELTER IF ONE OF THESE SITES SERVED AS A STORM SHELTER. WE'VE EVALUATED EACH OF THOSE SITES BASED ON THE FOLLOWING CRITERIA. >> I'M SORRY. JUST TO STOP YOU EARLY. THIS IS FOR THE BUILDING THAT WE'RE PROPOSING OR FOR A FREESTANDING? >> YES [OVERLAPPING] >> BUT IF WE WERE TO ONLY JUST DO A STAND ALONE STORM SHELTER, THESE WOULD STILL BE LOCATIONS OR NO? >> WE ARE LOOKING AT THIS PRIMARILY FOR A CONSTRUCTION OF A NEW BUILDING. NO, THAT'S GREAT. APPRECIATE IT BECAUSE I'M PROBABLY GOING TO GET AHEAD OF MYSELF. >> I SHOULD CLARIFY FOR THE BOARD, PART OF WHAT THEIR SERVICE CONTRACT INCLUDED WAS TO TRY TO LOOK AT A MASTER PLAN IN THE EVENT THE BOARD WAS INTERESTED IN SEEING WHAT THEIR RECOMMENDATIONS WOULD BE. THESE ARE JUST SOLELY FOR RECOMMENDATION PURPOSE. >> EXACTLY. >> I'LL ON TO TAMMY'S QUESTION. OTHER THAN THE STORM SHELTER ITSELF, THE BASE BASE LINE, WOULD EVERY ONE OF THE OTHER THREE FIT INTO THESE PLACES OR WOULD IT BE A SPECIFIC BETTER PLACE FOR THE GYM VERSUS. >> THAT'S WHAT WE'RE PROPOSING. WE'RE GOING TO SHOW, FOR EXAMPLE, SITE A, I BELIEVE, WE'RE SHOWING FOUR DIFFERENT BUILDING TYPES THAT WE FEEL IN OUR OPINION, MIGHT BE SUITED THERE. NO, IT'S A GREAT QUESTION. SOME OF THE SITES WERE LIKE, THIS IS NOT WELL SUITED FOR THAT FUNCTION, WE'RE NOT GOING TO REALLY EVALUATE IT. THERE'S A LOT OF INFORMATION HERE. WE'VE BEEN FAIRLY THOROUGH AT THIS HIGH LEVEL. IF I GET TOO DEEP IN IT, HELP ME TO MOVE ALONG, BUT I JUST WANTED TO SHARE BECAUSE WE'RE EVALUATING THESE AGAIN, FROM A STORM SHELTER PERSPECTIVE, BUT A MASTER PLAN ON YOUR CAMPUS WITH A VERY FINITE BOUNDARY AND LIMITED SITES THAT SEEM DOABLE FOR A NEW BUILDING. THESE ARE THE EVALUATION CRITERIA THAT WE'VE BEGUN WITH. LOOKING AT SITE CONTEXTS AND ADJACENCIES. AGAIN, WE'RE LOOKING AT A SINGLE SITE THAT COULD SERVE MULTIPLE FUNCTIONS. THAT SITE MIGHT BE GREAT FOR ONE FUNCTION, MAY NOT BE GREAT FOR ANOTHER FUNCTION DUE TO PROXIMITY. WE'RE LOOKING AT ACCESS AND CIRCULATION. EACH PROGRAM, IF I SAY LIKE A CAFETERIA IS GOING TO HAVE DIFFERENT REQUIREMENTS FOR ACCESS, FOR EXAMPLE, LOADING AND A GREASE TRAP VERSUS A CLASSROOM BUILDING VERSUS FORMING ART CENTER. THESE ARE SOME OF THE CATEGORIES. SITE INFRASTRUCTURE AND UTILITIES, TOPOGRAPHY, AND ENVIRONMENTAL CONDITIONS, WELL THAT AFFECTS EASE OF CONSTRUCTION AS WELL AS COST. IF THERE'S A LOT OF TOPOGRAPHY ON THE SITE, THERE ARE A LOT OF MATURE TREES THAT'S GOING TO HAVE AN IMPACT. SAFETY AND SECURITY, OF COURSE, IS A BIG DEAL. [02:15:03] WE'VE GOT DRIVES GOING THROUGH THE CAMPUS. ACCESS ACROSS DRIVES IS ONE CONSIDERATION, EDUCATIONAL FUNCTIONALITY. AGAIN, HOW WE'RE GOING TO USE THOSE SPACES, INSTRUCTION LOGISTICS, BECAUSE CONSTRUCTION IS DISRUPTIVE. CONSIDERATIONS OF WHAT THAT IMPACT MIGHT BE DEPENDING ON THAT PARTICULAR SITE, AND OF COURSE, COST AND FEASIBILITY OF CONSTRUCTING. WE'RE GOING TO START ON SITE A, AND THIS IS ONE OF FOUR ON THIS SITE. THIS SITE A IS WHERE YOUR EXISTING PORTABLE BUILDINGS ARE. ON THE RIGHT OF THAT CIRCLE AREA TO THE RIGHT IS THE ARTS AND SCIENCE, TO THE LEFT IS THE FIELD HOUSE, JUST TO GIVE YOUR ORIENTATION. AGAIN, HERE WE'RE LOOKING AT A GYMNASIUM. THIS WOULD BE A GYMNASIUM BUILDING THAT'S ALSO SERVING AS A STORM SHELTER. ON THE RIGHT ARE LIST OF SOME PROS AND CONS. PROS ARE TYPICALLY SHOWN IN BLACK, RED, WOULD BE CONSIDERED A CON. THOUGH STARTING AT THE TOP, A GYM IN THIS LOCATION, A PRO WOULD BE THAT IS LOCATED WITHIN THE ATHLETIC ZONE OF THE CAMPUS. THAT COULD BE A LOT OF SYNERGY TO HAVE ADJACENT TO THE FIELD HOUSE AND ADJACENT TO THE SPORTS FIELDS. A NEGATIVE MIGHT BE THAT THIS IS A LARGE BIG BUILDING BECAUSE A GYM IS JUST ALL BIG BUILDING AT THE FRONT OF THE CAMPUS. IT'S A STORM SHELTER, SO THERE'S NOT GOING TO BE A LOT OF GLASS. THAT COULD BE CONSIDERED A CON TO HAVE THAT NEAR THE FRONT DOOR. FROM ACCESS, IS GREAT BECAUSE IT'S NEAR EXISTING DRIVES AND PARKINGS. AS A GYM, LARGE EVENTS, YOU'VE GOT PARKING LOT ALREADY THERE THAT COULD SERVE THAT COULD BE REALLY CONVENIENT. WE BELIEVE THERE ARE ADEQUATE UTILITIES ON THE SITE. THAT PARTICULAR SITE IS FLAT, NO TREES TO REMOVE, SO IT'S PRETTY EASY TO CONSTRUCT. STUDENTS CAN ACCESS THE BUILDING ON THE SITE WITHOUT CROSSING VEHICULAR DRIVES, FROM A SAFETY PERSPECTIVE, IT'S GREAT. A GYMNASIUM WOULD CREATE THE COMPETITION SIZE COURT THAT YOU DO NOT HAVE TODAY. IT ALSO WOULD ALLOW YOU TO USE YOUR EXISTING DINING HALL, THE MULTIPURPOSE BUILDING, BUT NOT FUNCTION AS PE. IT COULD JUST BE A DINING HALL. THAT'S A LOT OF LOGISTICS AND JUST THE WAY THE CLASSES ARE RUN EVERY DAY, NOT HAVING TO TRANSFORM THAT SPACE BACK AND FORTH EVERY DAY USING TIME AND RESOURCES. A BIG CON FOR THIS PARTICULAR SITE, IS THAT THE PORTABLES WOULD HAVE TO BE RELOCATED FIRST. DOES THAT MEAN RELOCATING THOSE EXISTING PORTABLES TO A DIFFERENT SITE ON THE CAMPUS, OR IS THAT BUILDING A NEW CLASSROOM BUILDING TO THEN RELOCATE THOSE CLASSROOMS? WE'RE NOT SUGGESTING ONE OR THE OTHER, BUT THAT WOULD BE A NEGATIVE ABOUT BUILDING ON THIS PARTICULAR SITE. >> THOSE ARE? >> THEY WOULD BE. >> THE BIG LEGOS. >> WELL, THAT'S GOOD TO KNOW. >> BUT OF COURSE, [OVERLAPPING]. YES. LET'S NOT DO THAT. THERE'S A COST IN RELOCATING THOSE PORTABLES THAT, OF COURSE, AND THERE'S TIME INVOLVED WITH THAT AS WELL, BUT THEN WITH A GYMNASIUM FUNCTION, AS WE MENTIONED, IT COULD BE USED FOR LEASING OPPORTUNITIES AND GRADUATION. THERE ARE ADDITIONAL BENEFITS BESIDES THE PURE ATHLETICS PERFORMANCE OF THAT SPACE. >> QUESTION ABOUT THAT SITE. THINKING ABOUT THE PORTABLES. IS THERE SPACE TO BUILD ON THAT SITE AND ONE OF THE PORTABLES IN THE PLACE? >> I DO NOT I THINK SO. [OVERLAPPING] WE'RE JUST GENERICALLY SHOWING A CIRCLE BECAUSE EACH OF THESE BUILDING TYPES ARE A LITTLE BIT DIFFERENT AND A DIFFERENT CONFIGURATION, BUT FROM WHAT WE'RE LOOKING AT TODAY, IT'S GOING TO TAKE THAT WHOLE AREA. THAT'S ONE OF MANY THAT WE'RE GOING TO GO THROUGH. I WANTED TO GO SLOWLY THROUGH THIS FIRST ONE. MAYBE WE CAN SPEED UP FOR THE NEXT ONES. TELL ME IF [OVERLAPPING]. NOW WE'LL MOVE TO THE DINING. >> LET ME RECOMMEND IF THE BOARD OF TRUSTEES IS SATISFIED. I DON'T THINK YOU HAVE TO REVIEW EVERY BULLET. [OVERLAPPING] >> I WANTED TO GO THROUGH IT THE FIRST TIME SLOWLY AND NOW WE CAN SPEED UP, WHICH IS FANTASTIC FOR ME TOO. SITE A, SAME SITE, BUT LOOKING AT A DINING HALL. AGAIN, RED IS CONSIDERED A CON, BLACK IS CONSIDERED A BENEFIT. I'D SAY THE BOTTOM ONE HERE ON RED, THE DINING AREA WOULD BE TWO TIMES LARGER THAN REQUIRED IF WE'RE MAKING IT A STORM SHELTER. IF WE'RE BUILDING A DINING HALL THAT WAS NOT A STORM SHELTER, IT WOULD BE HALF THE SIZE THAT WE'RE REQUIRED TO AS A STORM SHELTER. I THINK THAT IS A COST CONSIDERATION THAT IS A NEGATIVE TO BUILDING A DINING HALL AS A STORM SHELTER. [02:20:03] >> MOVE TO THE NEXT ONE. SAME SITE, BUT MAYBE IT'S A PERFORMING ARTS FUNCTION. AGAIN, HERE WITH ANY BUILDING ON THE SITE, WE'RE HAVING TO RELOCATE THE PORTABLES. THAT'S A COST AND TIME IMPACT. BUT A BENEFIT COULD BE UP AT THE TOP. IT WOULD BE PERFORMING ARTS. IT COULD BE A REALLY NICE SYNERGY WITH THE ARTS AND SCIENCE BUILDING. THERE'S A PERFORMING ARTS ADJACENCY THAT COULD BE REALLY BENEFICIAL. THEN THE LAST ONE ON THIS SITE LABELED NOT A STORM SHELTER. JUST AGAIN, THINKING BIG PICTURE, MASTER PLANNING. THIS WOULD BE A NICE LOCATION PROBABLY FOR A CLASSROOM BUILDING. AGAIN, SAME IMPACT OF THE PORTABLES HAVING TO BE RELOCATED, BUT YOU COULD DESIGN A CLASSROOM BUILDING TO FUNCTION AS NEEDED FOR A CLASSROOM BUILDING COULD BE TWO STORY TO GAIN EFFICIENCY OF THE SITE. IT'S JUST ANOTHER CONSIDERATION OF HOW TO USE THE SITE, KNOWING THAT WE HAVE LIMITED SITE OPPORTUNITY. >> WHY CAN'T THAT BE A STORM SHELTER? I KNOW IT WASN'T CONSIDERED AS ONE OF THESE THREE PROPOSALS. I KNOW THERE'S A LOT MORE WALLS, THERE'S A LOT MORE GLASS, BUT IS IT POSSIBLE TO HAVE CLASSROOM? HAVE YOU SEEN IT DONE WHERE THERE'S CLASSROOM SPACE THAT SERVES AS A STORM SHELTER? >> WE HAVE SEEN IT DONE. WHAT I'VE SEEN IS SOME COMPROMISES TO THE LEARNING ENVIRONMENT, AGAIN, BECAUSE OF THE GRAZING, IS VERY EXPENSIVE TO DO GLASS IN STORM SHELTERS. CLASSROOM SPACES WANT A LOT OF GLASS. WE WANT THAT DAYLIGHT AND ACCESS TO VIEWS. THERE'S A BIG IMPACT THERE. IT'S BROKEN UP INTO SMALLER AREAS TO A CLASSROOM BUILDING. THERE'S THE COORDINATION OF ORGANIZING WITHIN THAT, THIS IS A CONSIDERATION. WE USUALLY DO NOT SEE STORM SHELTERS AS CLASSROOMS. >> I PROBABLY SHOULD HAVE ASKED THIS BEFORE. IF YOU BUILD A SUBRANEAL, IF YOU BUILD A BASEMENT OR A STORM SHELTER, THE ABOVE STILL HAS TO BE THE SAME CRITERIA FOR THE STORM SHELTER? >> IF THE STORM SHELTER WAS BELOW GRADE, IT COULD BE ITS OWN. >> IT COULD BE ITS OWN THING, AND THEN YOU COULD BUILD REGULAR ON TOP. HOW HARD IN THIS PART OF THE COUNTRY TO GO, I KNOW THE ANSWER TO THIS QUESTION BASED ON BASEMENTS. >> IT'S ALL POSSIBLE. THERE'S A SIGNIFICANT COST, THE BUILDING. >> OF COURSE THERE IS. THANK YOU. >> MOVING ON TO SITE B. THIS IS IN THE NORTHWEST CORNER OF THE SITE, ADJACENT TO THE ATHLETIC FIELDS. HERE WE'RE SHOWING IT AS A GYMNASIUM. A COUPLE OF GREAT OPPORTUNITIES AGAIN, IT WOULD BE LOCATED WITHIN THE ATHLETIC ZONE OF THE CAMPUS. A NEGATIVE WOULD BE ITS DISTANCE FROM EXISTING PARKING. FOR LARGE EVENTS, YOU DON'T HAVE ADJACENT LARGE PARKING AREAS. THERE IS SOMETHING WE TALKED ABOUT LAST TIME IS JUST SOME LIMITATIONS OF THE EXISTING BOUNDARY OF THE CAMPUS. ARE THERE FUTURE OPPORTUNITIES TO EVOLVE THAT? WE HANG IN ON THAT. WE'D HAVE TO RELOCATE THAT EXISTING PARKING, WHICH ISN'T A LARGE QUANTITY. IT WOULD BE MANAGEABLE WITHIN THE EXISTING CONDITIONS TO ADD SOME PARKING. SAME SITE AS A DINING HALL. AGAIN, I'LL JUST HIGHLIGHT A COUPLE OF ISSUES. IT IS A DISTANCE FROM THE MAIN ENTRY. FOR THE DINING HALL, I COULD SEE THAT BEING A LITTLE BIT OF A CHALLENGE, THE DISTANCE FROM THE PYP. AGAIN, IT'S ALSO DUPLICATING AN EXISTING COMMERCIAL KITCHEN. GOT ONE TODAY THAT'S FUNCTIONAL. NOW YOU'RE SPENDING THAT EXTRA MONEY FOR COMMERCIAL KITCHENS, WHICH ARE EXPENSIVE. YOU'VE GOT THIS DUPLICATED SERVICE AND COST. AGAIN, THE DINING AREA WILL BE TWICE AS LARGE AS IT NEEDED TO BE JUST TO BE A STORM SHELTER. THEN WE LOOKED AT IT AS A PERFORMING ARTS SITE. AGAIN, IT'S DISTANT FROM PARKING FOR LARGE EVENTS. BUT IT'S AT THE BACK OF THE SITE, SO IT COULD SERVE WHATEVER FUNCTION IT NEEDS TO AND IT COULD HAVE THE AESTHETIC IMPLICATIONS THAT A STORM SHELTER MIGHT HAVE AS IT NEEDS. NOW WE'RE MOVING TO SITE 3, SITE C. THIS IS IN YOUR OPEN GREEN SPACE JUST NORTH OF THE PYP. THERE ARE SEVERAL REDS HERE. WE'RE LOOKING AT THIS AS A DINING HALL. AGAIN, WE'RE JUST EXPLORING ALL OPTIONS. >> ALL POSSIBILITY. >> YES. IT JUST TURNED OUT, THERE'S A LOT OF REDS HERE. ELIMINATING THE OPEN SPACE AT THE HEART OF THE CAMPUS, I THINK IS A PRETTY BIG DEAL. IT WAS INTENDED TO BE OPEN GREEN SPACE FROM THE GET GO OF [02:25:03] THIS CAMPUS DEVELOPMENT AND SEEMED TO BE A VERY IMPORTANT PART OF THE COMMUNITY OF THE CAMPUS. I THINK THAT IS A PRETTY NEGATIVE REACTION TO THIS. THERE IS A FAIR AMOUNT OF GRADING. TOPOGRAPHY ON THAT PORTION OF THE CAMPUS, SO GETTING A GREASE TRAP AND ACCESS TO THAT WOULD BE CHALLENGING. WE WOULD HAVE TO REMOVE SOME LARGE TREES. AGAIN, THAT WOULD I THINK NEGATIVELY IMPACT THE CAMPUS OVERALL. IT'S A LOT OF HEAVY CONSTRUCTION RIGHT IN THE HEART OF CAMPUS THAT WOULD CAUSE SOME DISRUPTION TO CAMPUS LIFE. I LOOKED AT THIS SITE AGAIN AS A PERFORMING ARTS SPACE. AGAIN, IT'S GOT A LOT OF THE SAME NEGATIVES. IT JUST SEEMS LIKE A REALLY CHALLENGING SITE AND MAYBE NOT IDEALLY SUITED FOR A BUILDING. BUT THEN WE LOOK JUST NORTH OF THAT PARKING LOT, OVER CALLING SITE D, AND STARTED WITH A PERFORMING ARTS BUILDING. BUT ONE OF THE BENEFITS IS THAT FOR TOP ONE, LOCATION SUITS ITSELF FOR A SIGNATURE BUILDING, ARCHITECTURALLY HAVE A REALLY BIG IMPACT TO THE PUBLIC FACE. PERFORMING ARTS BUILDINGS LIMIT THEMSELVES TO THAT AND HAVE A LOT OF VISIBILITY FROM IN THE PUBLIC VIEW. A BIG NEGATIVE IS THAT THERE'S A LOT OF TOPOGRAPHY AND A LOT OF MATURE TREES. AGAIN, IT WOULD HAVE AN IMPACT TO THE FEEL OF THE CAMPUS, BUT BEING AT THE EDGE, IF IT HAD A SIGNATURE BUILDING ARCHITECTURALLY, THAT MIGHT BE A TRADE OFF THAT YOU'RE WILLING TO CONSIDER. >> JUST A QUICK QUESTION ON THAT ONE BECAUSE THAT SEEMS TO BE THE FARTHEST AWAY. IS THAT STILL WITHIN THAT? >> IT IS. IT APPEARS TO BE YES. >> DISTANCE. >> YES. >> BUT THERE'S A LOT OF LAND THERE THAT YOU [INAUDIBLE] >> IT'S SUCH A DISTANCE FROM THE SECONDARY BUILDING. IT SEEMS LIKE IT WOULDN'T BE. [INAUDIBLE] WHAT'S THE REQUIREMENT? >> THOUSAND. >> THOUSAND. THEN WE ARE MOVING TO SITE E, WHICH IS IN BETWEEN THE PYP AND THE MULTIPURPOSE HALL, LOOKING AT IT AS A NEW DINING HALL BUILDING. AGAIN, IT TURNS OUT WE'RE SHOWING A LOT OF RED CONS. A FEW TO HIGHLIGHT ARE IT'S ELIMINATING THE FUTURE GROWTH OPPORTUNITY FOR PYP CLASSROOMS. IT ALWAYS SEEMED TO BE THAT, THAT PYP WAS GOING TO EXTEND ONTO THIS SITE FOR CLASSROOMS. THAT'S HOW IT WAS ORIGINALLY DESIGNED. AGAIN, DUE TO THE TOPOGRAPHY, SOME LOADING ACCESS FOR A DINING FACILITY, I THINK COULD PRESENT SOME CHALLENGES, WHICH, OF COURSE, IMPLY COST. THEN SOME OF THE SAME CONSIDERATIONS WE'VE SEEN BEFORE ABOUT HEAVY CONSTRUCTION RIGHT IN THE HEART OF CAMPUS, AND THE REQUIREMENT TO BUILD THIS TWICE AS BIG AS IT WOULD NEED TO BE IF IT WASN'T A STORM SHELTER. THEN LOOKING AT THAT SAME SITE AND NOT AS A STORM SHELTER, BUT CLASSROOMS, WHICH IS WHAT IT LENDS ITSELF TO BE IN OUR OPINION. DIRECT CONNECTION TO THE PYP. IT JUST MAKES A LOT OF SENSE TO HAVE THE CLASSROOMS THERE. THEN WE'RE GOING TO HAVE TO DEAL WITH THE TOPOGRAPHY A LITTLE BIT EASIER IN A CLASSROOM BUILDING AS OPPOSED TO A COMMERCIAL KITCHEN THAT'S GOT A LOADING DOCK AREA. I WOULD ELIMINATE THE EXISTING PLAYGROUND, SO WE'D HAVE TO FIND OPPORTUNITY TO RELOCATE THAT. >> JUST QUICK QUESTION ON THAT ONE BECAUSE AS YOU MENTIONED, IT WAS PLANNED TO BE FUTURE EXPANSION FOR THE PYP. IS THERE A WAY THAT IF WE BUILT IT AS AN EXTENSION OR CONNECTION, IT COULD BE BUILT AS A STORM SHELTER OR IS NOT POSSIBLE? >> AGAIN, AS A CLASSROOM, I THINK IT WOULD BE- >> IT COULDN'T MATCH THE BALANCE. >> [OVERLAPPING] IT WOULD LOOK ABSOLUTELY DIFFERENT. >> THE WHOLE PREMISE OF HOW THE SCHOOL WAS BUILT WITH NATURAL LIGHT. >> THAT WAS A LOT. BUT IN SUMMARY, THESE ARE SOME OF OUR RECOMMENDATIONS. AGAIN, FROM A MASTER PLAN PERSPECTIVE, ABOUT WHICH SITE LENDS ITSELF TO WHICH TYPE OF PROGRAM. THIS IS NOT SAYING THIS IS THE ONLY WAY IT WOULD WORK. IT'S JUST A RECOMMENDATION BASED ON THESE GENERAL CONCEPTS. WHEN WE'RE LOOKING AT A STORM SHELTER, WHICH SEEMS TO BE A PRIORITY, SITE B LENDS ITSELF THE MOST TOWARDS A STORM SHELTER AND TO BE THE FUNCTION OF A GYMNASIUM. >> I'M JUST CURIOUS BECAUSE I KNOW THAT, THAT LAND BEHIND THAT PARKING AREA DROPS OFF. WOULD YOU ANTICIPATE BUILDING INTO THAT AREA WHERE YOU'RE SHOWING THE TREES OR WOULD IT ONLY BE OVER THE PARKING LOT? >> THERE'S A LOT TO NEGOTIATE. IS IT A LITTLE LOWER OR A LITTLE BIT HIGHER, AND IT'S PROBABLY SOMEWHERE IN BETWEEN. WE WANT TO MAKE IT REALLY ACCESSIBLE FROM A PEDESTRIAN PERSPECTIVE FROM THE EAST. [02:30:02] IT COULD BE HAVE MORE OF A ELEVATED RELATIONSHIP TO THE FIELD. >> I HAVE JUST ONE COMMENT. ONE OF THE OTHER PROS FOR B THAT YOU'RE NOT TOUCHING ON HERE THAT'S JUST WORTH CONSIDERING IS IF WE ARE GOING TO EXPAND THE CAMPUS IN THE FUTURE, IF WE MANAGED TO GET LAND TO DO THAT, IT CAN ONLY GO IN THAT DIRECTION, SO THAT WILL REMAIN IN THE CENTER OF CAMPUS. I DO HAVE A QUICK FOLLOW UP QUESTION THOUGH BECAUSE YOU KNOW I'M ALWAYS ASKING YOU ABOUT THESE NUMBER. I GET THAT IT'S EXPENSIVE TO GO DOWN. BUT WE'RE DOING IT ALL OVER TOWN, WE'RE PUTTING PARKING GARAGES DOWN. WHAT IS IT? I'M NOT SUGGESTING IT'S A PARKING GARAGE. RIGHT NOW, YOUR TOP OPTION, THE ONE THAT'S CLEARLY YOUR PREFERENCE IS THE GYM, WHICH IS GOING TO PRICE OUT ABOUT $20 MILLION FOR 25,000 SQUARE FEET. WHAT IS THE COST PER SQUARE FOOT TO GO DOWN? IF WE DID SAY, HEY, WE WANT TO GO DOWN BECAUSE WHAT WE REALLY NEED RIGHT NOW, OR WE'RE REALLY GOING TO NEED IN FOUR YEARS IS MORE CLASSROOM. YOU DON'T NEED TO GIVE THE NUMBER NOW, BUT I KNOW IT'S SUB-OPTIMAL, BUT WE'RE TALKING ABOUT SOMETHING THAT KNOCK WOOD WILL NEED TO BE USED ONCE EVERY DECADE. IF IT'S A BASEMENT WITH A BATHROOM AND VENTILATION AND THERE'S CLASSROOMS ABOVE IT, YOU START THINKING ABOUT AMORTIZING THAT COST OVER DECADE VERSUS DROPPING ANOTHER BUILDING ON CAMPUS THAT WE SURELY NEED, BUT MAY NOT. >> NOT USE IT, I GUESS, AS ANY REAL FUNCTION. >> USE IT AS A PARKING GARAGE. I'M NOT SUGGESTING THAT, I'M SAYING USE IT- >> ACTUAL PARTNER. DON'T CUSTOMIZE. >> NO REAL FUNCTIONAL SPACE OTHER THAN POTENTIALLY-. >> BELOW THE GROUND. >> BELOW THE GROUND. YEAH. WE'RE TALKING ABOUT THAT BASELINE EXAMPLE YOU GAVE, THAT $86.7 MILLION STRUCTURE. WHAT DOES IT LOOK LIKE TO PUT THAT 20 FEET DOWN? PARTICULARLY WHEN YOU'RE TALKING ABOUT THE TOPOGRAPHY IN THIS AREA WHERE WHATEVER WE DO, WE'RE GOING TO HAVE TO ACTUALLY CLEAR SOME LAND AND SOME OF THIS IS GOING TO BELOW GROUND AS IS JUST GIVEN FOR THE TOPOGRAPHY. >> SOLVE SOME OF THE LAND LOCK ISSUES REALLY. JUST FOR COUNSEL, YOU WEREN'T AWARE, IF YOU LOOK AT THIS MAP, I DON'T KNOW WHAT YEAR THIS WAS, WHEN WE PUT IN THE ROAD THAT'S NORTH THAT WE'RE LOOKING AT, YOU NOTICE HOW THAT LANDS CUT OFF? WE DIDN'T NEGOTIATE JUST GETTING A STRAIGHT PIECE ALL THE WAY ACROSS THE FIELD. I'M NOT QUITE SURE WHY THAT WAS, BUT IT WOULD HAVE BEEN VERY NICE. >> THERE'S ALWAYS TOMORROW. >> THERE'S ALWAYS TOMORROW, THAT'S CORRECT. >> TO ANSWER THE TWO, NOT REALLY AN ANSWER. BUT WE CONSIDER FOR THESE SITES ONLY THE EXISTING BOUNDARY BECAUSE WE DON'T KNOW WHAT COULD LAY IN THE FUTURE, AND THAT ABSOLUTELY WOULD CHANGE CONSIDERATIONS. I AGREE. YES. THEN THE COST OF A BELOW GRADE STORM SHELTER WE DO NOT HAVE. WE HAVE NOT INVESTIGATED THAT. >> BELOW GRADE. >> YES. >> THAT'S EXACTLY RIGHT. THAT MAY BE FINE. WE'RE THINKING ABOUT THE INVESTMENT THAT WE'RE GOING TO MAKE TO SOLVE THE STORM SHELTER ISSUE. AS YOU PRESENTED THREE OPTIONS THAT WE ENCOURAGE YOU TO PRESENT, YOU DON'T LOVE ANY OF THEM, SOME OF THEM ARE DUPLICATIVE, SOME OF THEM ARE IN PROBABLY UNNECESSARILY EXPANSIVE WAY FOR THE STORM SHELTER. THE COST OF BUILDING JUST A REGULAR COMPETITION GYMNASIUM, I'M SURE IS PROBABLY HALF OF THIS. QUESTION BECOMES, WHAT DOES IT LOOK LIKE TO DOING ALL THE POSSIBLE OPTIONS? IT'S A MASSIVE INVESTMENT FOR THE TOWN AND THE ACADEMY. WHAT WOULD THAT LOOK LIKE? JUST THINK MORE BROADLY. >> THEN WE'VE JUST SUMMARIZE AGAIN SOME OF THE BENEFITS THAT WE SEE OF A STORM SHELTER BEING A GYMNASIUM TYPICALLY IN A SCHOOL, BUT ALSO FOR YOUR SPECIFIC CAMPUS BECAUSE OF THE EXISTING GYM AND THE MULTIPURPOSE HALL FUNCTIONALITY DOUBLING BETWEEN PE [INAUDIBLE] LAUNCH PERIOD. AGAIN, THERE ARE MULTIPLE BENEFITS HERE THAT WE'VE EMPTIED. >> ANY OTHER QUESTIONS, YOU GUYS THANK YOU SO MUCH. I AM SORRY FOR MAKING TO STAY LATE. >> MAY WE HAVE A COPY OF THIS PRESENTATION? >> YES. I HAVE A COPY. >> WE DO HAVE A COPY NOW. >> OKAY. GREAT. >> WE DIDN'T HAVE. >> THE ONLY THING I WOULD LIKE TO ADD IS THAT I DO HAVE A QUESTION FOR OUR ATTORNEY ON THIS ITEM, SO IF WE CAN PUSH ONTO IT OR A BRIEF DISCUSSION. >> WE CAN'T TODAY. [OVERLAPPING] >> WE SAID THAT WE'RE POSSIBLE TO. >> ANY ITEM ON THE AGENDA CAN MOVE TO EXECUTIVE SESSION OR A QUESTION FOR THE ATTORNEY, CORRECT? >> OKAY. [02:35:07] >> ALREADY HE DONE? >> WE DON'T HAVE TO DO IT NOW. WE CAN DO IT. >> THANK YOU. THIS IS VERY HELPFUL. >> I JUST SAY I KNOW I WAS PRESSING YOU A LOT IN PRIOR CONVERSATIONS, SO I APPRECIATE YOU GUYS PUTTING THIS TOGETHER. >> NO. >> THANK YOU. >> GUYS, THANK YOU. HAVE A GOOD EVENING. THANKS FOR BEING HERE. [K.1. Discuss, consider and act to approve WA Library Policy Update. (Dr. Kelly Ritchie, Head of School, Katie Estrasa, Secondary Library Media Specialist, and Sarah Titus, PYP Library Media Specialist)] MOVING ON REGULAR BOARD OF TRUSTEES AGENDA ITEMS, K1, DISCUSS CONSIDER AND ACT TO APPROVED WA LIBRARY POLICY DATE, DR. KELLY RICHIE. >> I WANT TO FIRST OF ALL THANK MS. TITUS AND MRS. ESTRADA FOR HANGING OUT FOR SO LONG. >> YES. THANK YOU. >> THEY HAVE BEEN TROOPERS TONIGHT. WE ARE VERY LUCKY AT WESTLAKE ACADEMY. WE HAVE TWO DEDICATED LIBRARY MEDIA SPECIALISTS, AND SOMETIMES IF YOU'RE AS OLD AS I AM, YOU HAVE VERY STAGNANT VIEW OF WHAT A LIBRARIAN IS. THESE LADIES ARE HIGHLY SKILLED, HIGHLY TRAINED. THEY DON'T JUST CHECK OUT BOOKS, THEY'RE ACTUALLY ENGAGED IN TEACHING AND LEARNING AT THE ACADEMY. WE COULDN'T DO WHAT WE DO WITHOUT THEM. THEY'RE INVOLVED. THEY JUST RECENTLY COMPLETED SOME TRAINING THAT IS GOING TO PUT THEM IN A POSITION TO ACTUALLY HELP COACH UP OUR TEACHING TECHNIQUES, WHICH IS GOING TO AFFECT EVERY STUDENT AT OUR CAMPUS. WITHOUT FURTHER ADO, I'M EXCITED TO INTRODUCE THEM TO LET THEM TALK TO YOU ABOUT LEGISLATIVE CHANGES. THE 89TH LEGISLATIVE SESSION IS JUST THE GIFT THAT KEEPS ON GIVING AND THEY'RE GOING TO TALK TO YOU. >> YES, IT IS. >> ABOUT WHAT'S HAPPENED WITH LIBRARY AS A RESULT OF THAT. THANK YOU. GOOD. >> YOU ARE WELCOME. THANK YOU. WE'RE HERE A LITTLE SOONER THAN WE PROBABLY EXPECTED TO BE. WE'RE JUST HERE LAST YEAR TO DO OUR POLICY, AND NOW WE'RE BACK BECAUSE WE HAD NEW LAWS, SO WE HAD TO MAKE SOME UPDATES. WE'RE HERE TO JUST TALK TO YOU ALL A LITTLE BIT ABOUT THAT AND HOPEFULLY MOVE FORWARD SO THAT WE CAN ARRANGE BOOK FOR THEM. >> THERE WE GO. >> WE'LL GIVE YOU OUR QUICK CONTEXT ABOUT WHAT WE DO, AND THEN WE'LL MOVE RIGHT INTO SLIDES ABOUT THE POLICY. PERFECT. I'M SARAH TITUS, FOR THOSE OF YOU WHO DON'T KNOW ME. I'M ACTUALLY AT WESTLAKE ACADEMY ALUMNI AS FROM 2012. THANK YOU. >> JUST FOR THE RECORD, WE HAVE FIVE, SIX, ALUMNI THAT ARE IN OUR TEACHING STAFF. THEY ARE FIVE? >> YES. >> THAT'S WONDERFUL. WELCOME BACK. >> THANK YOU VERY MUCH. I'M SUPER EXCITED TO TALK TO YOU ABOUT WHAT WE DO IN THE LIBRARY. LIKE DR. RICHIE IS SAYING, WE DO A LOT MORE THAN CHECK OUT BOOKS. WE BUILD THE LOVE OF READING, WE GROW OUR READING CULTURE AND WE TEACH SPECIFIC RESEARCHING SKILLS. WE'RE REALLY FOSTERING THIS CULTURE OF ACADEMIC AND PERSONAL READING TO REFLECT THE IB MISSION AND THE MISSION OF WESTLAKE ACADEMY. WE HAVE SPENT A LOT OF TIME CURATING OUR PHYSICAL AND DIGITAL RESOURCES. WE'RE GOING TO BE TALKING TO YOU ALL TODAY ABOUT WHAT THAT LOOKS LIKE WITH THESE NEW LAWS. >> TO STATE MY NAME, I'M KATI ESTRADA, AND I'M THE SECONDARY LIBRARIAN. IN ADDITION TO THAT, WE ALSO WORK WITH THE STUDENTS TO DEVELOP THEIR ATL SKILLS, OR APPROACHES TO LEARNING SKILLS IN RESEARCH AND THINKING. WE DRIVE TO MAKE EXPERIENCES WHERE WE CAN COLLABORATE GLOBALLY WITH THE LIBRARY AND OTHER OPPORTUNITIES THAT WE TAKE TO HELP TAKE OUR INQUIRY BEYOND THE LIBRARY. THEN, OF COURSE, WE TRY TO MAINTAIN AN ENVIRONMENT WHERE WE'RE SUPPORTING THE LEARNER PROFILE TRAITS WITHIN THE LIBRARY. WHAT THAT LOOKS LIKE IN THE DAY TO DAY. >> THE PYP, I TEACH A FIXED SCHEDULE FOR ALL OF OUR KINDER THROUGH GRADE FIVE CLASSES BI WEEKLY. I GET TO SEE THE KIDS QUITE OFTEN AND I ALSO HAVE A DAILY CHECKOUTS, THEY CAN COME CHECK OUT THEIR BOOKS IN ADDITION TO HAVING THOSE SPECIFIC RESEARCH SKILL LESSONS. I CO-FACILITATE A GRADE FIVE EXHIBITION RESEARCH LESSONS EVERY WEEK. I COLLABORATE WITH THE TEACHERS AND OUR PYP COORDINATOR ALLISON SCHNEIDER TO MAKE SURE THE STUDENTS LEARNING ALL OF THE SKILLS NEEDED FOR EXHIBITION. IN ADDITION TO THAT, WE ALSO FOCUS ON LESSONS AND LEARNING EXPERIENCES FOR ALL OF THE PYP STUDENTS. AGAIN, DEVELOPING THE CULTURE OF READING, FOCUSING ON THE APPROACHES TO LEARNING, SUPPORTING THE EXHIBITION, REALLY SPENDING TIME COLLABORATING WITH ALL OF THE TEACHERS TO MAKE SURE I CAN SUPPORT THEM NOT ONLY WITH THE UNITS OF INQUIRY, BUT ALSO JUST WITH ANY BOOKS OR RESOURCES THEY MAY NEED IN THEIR CLASSROOMS, GETTING OUR DATABASES ORGANIZED WITH UPPER PYP. WE JUST DID A LITTLE AUTHOR VISIT WITH KATHERINE APPLEGATE AND HER BOOK IS FEATURED IN OUR BOOK FAIR RIGHT NOW. [02:40:03] IF YOU WANT TO COME BY BOOK FAIR, THAT'S HAPPENING THIS WEEK. WE ALSO DO FIELD TRIPS TO LOCAL LIBRARIES TO SHOW THE KIDS WHAT ELSE WE HAVE IN OUR COMMUNITY. >> AT THE MIDDLE SCHOOL AND HIGH SCHOOL LEVEL. OUR ENGLISH TEACHERS BRING THE BRING THE STUDENTS TO LIBRARY ON A REGULAR BASIS. MIDDLE SCHOOL COMES ABOUT TWICE A MONTH, AND HIGH SCHOOL COMES ABOUT ONCE A MONTH. WE DO LESSONS THAT ARE RELATED TO BUILDING THE CULTURE OF READING AND ALSO SUPPORTING THE ENGLISH TEACHERS WITH THEIR CURRICULUM. BUT THEN AGAIN, WE WORK WITH THOSE RESEARCH SKILLS ACROSS ALL OF THE CONTENT AREAS WITH OUR TEACHERS, AND THEN I ALSO COORDINATE PERSONAL PROJECT AND ESSAY FOR OUR STUDENTS. WE DO A LOT OF RESEARCH AND WRITING SKILLS. >> DIFFERENT. NOW FOR THE EXCITING PART. SENATE BILL 13 PASSED, WHICH ADDS NEW REQUIREMENTS THAT REALLY HAVE TO DO WITH OUR LIBRARY MATERIALS AND HOW WE GO ABOUT PURCHASING THEM. WE WANT TO ENSURE THAT PARENTS HAVE ACCESS TO THE LIBRARY CATALOG, WHICH THEY DO, AND THEY CAN CONTROL WHICH LIBRARY MATERIALS THEIR STUDENTS CAN CHECK OUT OR ACCESS. THE LAW ALSO HAS TO DO WITH ENSURING AN EFFECTIVE LIBRARY MATERIAL CHALLENGE PROCESS, WHICH WE ALSO HAVE HERE AT WESTLAKE ACADEMY AND UPDATING THE SCHOOL SYSTEMS LIBRARY MATERIALS ACQUISITION POLICY. >> SINCE THE LAW WAS PASSED, THESE ARE THE THINGS THAT WE'VE DONE SO FAR. WE COLLABORATED WITH REGION 11 AND WITH OUR TECHNOLOGY DEPARTMENT TO PUT IN THE ELEMENTS IN PLACE SO THAT NOW PARENTS CAN EASILY ACCESS THE CATALOG AND THEY CAN ALSO LOG IN AND SEE THEIR CHILD'S CHECKOUT HISTORY AT ANY TIME. WE'VE ADDED A SECTION TO THE POLICY THAT YOU'RE LOOKING AT TONIGHT, WHICH IS THE ACQUISITION POLICY SO THAT WE NOW CAN POST OUR LIST ONLINE FOR 30 DAYS FOR BOARD APPROVAL PRIOR TO MAKING PURCHASES. WE UPDATED OUR WEBSITES TO GIVE A SPACE FOR US TO POST THOSE LISTS PUBLICLY, AND WE ALSO CONFIRMED THAT OUR CHALLENGE PROCESS MEETS REQUIREMENTS OF THE LAW. THE TIMELINE THAT WE'RE PROPOSING WITH THE NEW ACQUISITION POLICY WOULD BE THAT WE WOULD ABOUT TWICE A YEAR. TYPICALLY ONCE IN THE FALL AND IN THE SPRING. WE WOULD POST OUR LIST OF BOOKS THAT WE WOULD LIKE TO PURCHASE ON THE SCHOOL WEBSITE AND ALSO MAKE SURE THAT YOU'RE AWARE THAT THOSE ARE POSTED. THEN THAT'S WHEN THE 30 DAYS STARTS. DURING THAT 30 DAY PERIOD, YOU HAVE TIME TO REVIEW THE LIST. THE PUBLIC HAS TIME TO REVIEW THE LIST AND GIVE ANY COMMENT. THEN IT WOULD THEN BE AVAILABLE TO BE ON THE AGENDA FOR APPROVAL SO THAT WE CAN THEN GO ON AND PURCHASE THOSE TITLES. THAT IS WHERE WE ARE AT AT THIS POINT. WE'RE HERE TO ANSWER ANY QUESTIONS ABOUT THAT NEW ACQUISITION POLICY, AND THEN JUST THE CHANGES TO THE COLLECTION DEVELOPMENT POLICY. >> I HAVE A QUESTION ABOUT THE APPROVAL PROCESS HAVING BEING POSTED ONLINE. HOW WILL THAT BE COMMUNICATED? THIS ISN'T PART OF THE LAW. THIS IS JUST BEEN A NEWLY ENACTED LAWS. THIS IS NOT SOMETHING PEOPLE ARE USED TO HAVING THE OPPORTUNITY TO DO. HOW ARE WE GOING TO INFORM PARENTS THAT THAT IS SOMETHING THAT THEY HAVE. >> I FEEL LIKE, THAT COULD BE SOMETHING AS SIMPLE AS AN ANNOUNCEMENT IN THE COMMUNITY THAT SAYS OUR NEW LIST HAS BEEN POSTED. >> I WOULD JUST ENCOURAGE THAT WE CREATE A POLICY OR PROCESS FOR THAT SO THAT MAKE SURE PEOPLE SEE IT. >> THE FACT THAT PARENTS CAN TELL YOU WHICH BOOKS THEY DON'T WANT THEIR KIDS TO HAVE. IS THAT IN PLACE NOW? >> THEY CAN LOG IN USE THEIR CHILD'S ACCOUNT. THEY CAN SEARCH THE CATALOG AND IF THERE'S A TITLE THAT THEY WOULD PREFER THAT THEIR CHILD NOT CHECK OUT, THEY CAN BLOCK THAT TITLE. THEN WHEN WE GO TO SCAN IT, IT WILL GIVE US A MESSAGE THAT THE CHILD'S NOT ALLOWED TO CHECK THAT. >> DO YOU HAVE ANY IDEA HOW MANY BOOKS THE PARENTS HAVE COME IN AND SAID, DON'T LET MY CHILD HAVE THAT? >> WE HAVEN'T HAD ANY BLOCKED YET. >> HOPEFULLY, THAT MEANS THAT WE HAVE A REALLY GREAT COLLECTION. >> THAT'S EXACTLY WITH IT. >> REMEMBER, AS WE SPOKE LAST TIME AT THE MIDDLE SCHOOL AND HIGH SCHOOL LEVEL, OUR MIDDLE SCHOOL PARENTS ARE GIVEN A FORM WHERE THEY GET THE OPTION TO DECIDE IF THEY WANT THEIR CHILD TO ONLY HAVE ACCESS TO MIDDLE SCHOOL, OR DO THEY WANT THEM TO HAVE ACCESS TO HIGH SCHOOL? THEY'VE CONTINUED THAT AS WELL. THAT HAS BEEN. >> I'M JUST CURIOUS WHAT IS THE RESPONSE RATE? IS IT HIGH BECAUSE I KNOW THAT TRADITIONALLY WESTLAKE WE HAVE AN ISSUE WITH PEOPLE RESPONDING TO REQUESTS FOR INFORMATION AS A FORMER PARENT AT THIS SCHOOL. >>THAT WOULD BE REALLY OUR SIXTH AND SEVENTH GRADE FAMILIES, AND I THINK I USUALLY GET ABOUT 30 FAMILIES THAT WILL SAY IT'S OKAY FOR THEM TO CHECK OUT FOR HIGH SCHOOL. THEY DON'T HAVE TO RESPOND UNLESS THEY ARE GIVING ACCESS. THEY DON'T HAVE TO RESPOND IF THEY DON'T RESPOND, [02:45:03] I ASSUME THAT THEY ARE JUST STAYING IN MIDDLE SCHOOL. THEN EVERY ONCE IN A WHILE, A KID WHO IS NOT ON THE LIST WILL WANT TO CHECK OUT A BOOK, AND I'LL JUST EMAIL THE PARENTS AND ASK THEM TO FILL THE FORM. >> ANY OTHER QUESTIONS? >> PROCESS. >> PROCESS IS WORKING WELL SAID. CAN I GET A MOTION TO APPROVE THE WESTLAKE ACADEMY LIBRARY POLICY AS PRESENTED. >> SO MOVED. >> CAN I GET A SECOND. >> SECOND. >> ALL IN FAVOR? >> AYE >> ANY OPPOSED? MOTION PASSES. THANK YOU SO MUCH. I AM SO SORRY I KEPT YOU WAITING. MR. CARROLL, DR. RICHIE, WHEN WE HAVE GUEST HIT ME UPSIDE THE HEAD, SO I MAKE SURE WE GET THEM UP AND SO YOU DON'T HAVE TO BE HELD. I'M SO SORRY. WE'RE BETTER THAN THAT. I'M SORRY. >> THANK YOU SO MUCH. >> YOU ALL HAVE JOBS. IT'S BEEN A BUSY DAY THOUGH. [K.2. Discuss, consider and act to approve WA Resolution 25-28 Approving the Westlake Academy Audit for FY 2024-2025. (Finance Director Cayce Lay Lamas).] NEXT, K2. DISCUSS CONSIDER AND ACT TO APPROVE RESOLUTION 25-28 APPROVING THE WESTLAKE ACADEMY AUDIT FOR FY 2024-25 CASEY. >> HI, THERE Y'ALL? TONIGHT'S ACTION WILL BE ACCEPTING THE ACADEMY'S ANNUAL FINANCIAL REPORT, AND IT'S THE LAST PART OF TALKING ABOUT MONEY FOR FISCAL YEAR '24-'25 FOR THE ACADEMY. I'LL PROVIDE A FEW TIDBITS ON JUST THE OVERVIEW OF THE PROCESS, AND THEN I WILL ASK OUR AUDITORS WHO ARE IN THE AUDIENCE FROM MGO TO COME UP HERE AND GO THROUGH THE REPORT. THE ANNUAL FINANCIAL REPORT WAS DEEMED TO PRESENT FAIRLY AND MGOR AUDITORS PROVIDED AN UNMODIFIED OPINION. IN THEIR AUDIT, THERE WERE SIX FINDINGS AND NO MATERIAL WEAKNESSES. THE DETAILS OF THOSE FINDINGS ARE INCLUDED IN THE REPORT ALONG WITH THEIR CORRECTIVE ACTIONS. ACCEPTANCE BY THE BOARD TONIGHT ALLOWS STAFF TO MEET THE ORIGINAL STATUTORY DEADLINE IN WHICH WE WOULD BE SUBMITTING THE REPORT TO TEA. I ALSO WANT TO NOTE THAT THIS AUDIT IS ACTUALLY THE FIRST FULL 12 MONTH FISCAL YEAR ON THE NEW FISCAL YEAR END DATE OF 630. IT WAS ALSO COMPLETED ON AN ACCELERATED TIMELINE BECAUSE AS YOU RECALL, WE DIDN'T SELECT AUDITORS FOR THIS YEAR UNTIL AFTER THE FISCAL YEAR ENDED. THEN JUST BECAUSE WHENEVER I'M UP HERE TALKING ABOUT NUMBERS WITH YOU ALL, I AM ALMOST ALWAYS TALKING ABOUT BUDGET. JUST A COUPLE OF NOTABLE DIFFERENCES, HELP YOU ALL CONNECT THE DOTS FROM THE STUFF THAT I'M USUALLY TALKING ABOUT ON THE BUDGET SIDE TO THE ANNUAL REPORT THAT IS VERY ACCOUNTING HEAVY AND AGAIN, ONLY DONE ONCE A YEAR BECAUSE IT'S ANNUAL. BUDGET VERSUS THE AUDIT, BUDGETS ARE DONE ON A CASH FLOW BASIS, WHEREAS AUDITS ARE DONE ON WHAT'S CALLED A MODIFIED ACCRUAL BASIS WHERE WE TALK ABOUT WHEN THINGS ARE EARNED, NOT NECESSARILY WHEN CASH CHANGES HANDS. THEN BUDGETS AS A WHOLE, ARE EFFECTIVELY A CONSERVATIVE ESTIMATE ON HOW WE PLAN ON ACHIEVING OUR OPERATIONAL GOALS FOR A PERIOD OF TIME. WHEREAS THE AUDIT IS THE SHORE UP. IT'S THE SCORE CARD AT THE VERY END THAT TALKS ABOUT NOT ONLY THAT GENERAL FUND THAT WE TALK ABOUT ALL OF THE TIME, BUT ALL OF THE OTHER FUNDS THAT MAY NOT BE TALKED ABOUT BECAUSE THEY HAVE RESTRICTED OR VERY LIMITED REVENUE. THEN THE LAST THING ABOUT AUDITS THAT'S VERY DIFFERENT FROM BUDGETS IS WE HAVE WHAT'S CALLED BOOK ONLY ENTRIES THAT DON'T EVER SHOW UP IN THE BUDGETS. WHENEVER WE GO TO DO ALL OF THE WORK OF CONVERTING OUR FINANCIAL STATEMENTS INTO AN ANNUAL FINANCIAL REPORT, A LOT OF WHAT WE'RE DOING IS EFFECTIVELY TRANSLATING GOVERNMENTAL ACCOUNTING FUND FINANCIALS INTO A MORE BUSINESSLIKE PRESENTATION. THAT REQUIRES RECORDING CERTAIN THINGS, LIKE DEPRECIATION THAT AREN'T TRUE EXPENSES IN THE SENSE OF DOLLARS GOING OUT THE DOOR THAT WE WOULD BUDGET FOR, BUT DO HAVE TO BE INCORPORATED INTO FINANCIAL REPORTS. THEN TALKING ABOUT THE PROCESS OVERALL, IF WE'RE TALKING ABOUT FISCAL YEAR '24-'25, THIS IS A VERY LONG PROCESS. WE USUALLY START BUDGET DEVELOPMENT FOR ANY FISCAL YEAR IN JANUARY, AND FOR THE ACADEMY WITH THE NEW FISCAL YEAR, THAT MEANS THAT WE ARE ADOPTING A BUDGET IN THE MONTH OF JUNE. THE BOARD FOR THE NEXT YEAR THEN RECEIVES QUARTERLY UPDATES ON THE GENERAL FUND WITH ITS OPERATIONAL BUDGET ACTIVITY TO DATE, WHICH INCLUDES ENCUMBRANCES AND TRANSFERS THROUGHOUT THE DIFFERENT LINE ACCOUNTS. ONCE 630 HITS, THEN EFFECTIVELY, THE FINANCE DEPARTMENT, ALONG WITH THE AUDITORS, HAS FOUR MONTHS TO PUT TOGETHER ALL OF THE BACKUP SCHEDULES, DO ANY OF AUDIT ADJUSTMENTS, RECLASSIFICATIONS, ALL THAT FUN STUFF THAT NOBODY ELSE SEES BECAUSE WE HIDE IN OUR LITTLE CAVES WITH OUR CALCULATORS AND JUST CRUNCH NUMBERS. THEN AT THE END, WHENEVER WE ACCEPT IT, THAT'S WHENEVER WE CAN TALK ABOUT NUMBERS ARE FINAL. THEY WON'T BE CHANGING ANYMORE. IF THERE AREN'T ANY MORE QUESTIONS ON THE OVERVIEW, I'D LOVE TO HAND IT OVER TO DAVID BULLOCK, OUR PARTNER FROM MGO, AND CORBETT NIXON, WHO IS OUR AUDIT MANAGER. AWESOME. [02:50:02] >> THANK YOU, CASEY. >> YOU GUYS SORRY FOR THE LONG NIGHT AS WELL. THANK YOU FOR BEING HERE. >> NO PROBLEM. WE'RE USED TO IT. THAT'S OUR THING. WELL, GOOD EVENING, EVERYBODY. MAYOR REES, MEMBERS OF THE COUNCIL. IN THIS CASE, FOR PURPOSES OF THE ACADEMY, BOARD OF TRUSTEES, IT'S A PLEASURE TO BE HERE TO PRESENT THE RESULTS OF THE 2025 FINANCIAL STATEMENT AUDIT OF THE ACADEMY. I BROUGHT WITH ME CORBETT NIXON, A SENIOR MANAGER. LOTS OF YEARS OF EXPERIENCE, ESPECIALLY IN THE SCHOOL DISTRICTS REALM, AND SO HE WAS A BIG KEY TO THE AUDIT TEAM WE PUT TOGETHER FOR THIS AUDIT. I DON'T KNOW HOW IN DEPTH, YOU WANT ME TO GO. I KNOW IT'S GETTING LATE, SO I'LL GO BRIEF AND THEN ALLOW QUESTIONS TO DIG INTO WHAT YOU'RE INTERESTED IN HEARING ABOUT, BUT IT'S PERFECT. SOME HIGH LEVEL INFORMATION. FIRST OF ALL, OUR RESPONSIBILITIES AS YOUR AUDITORS, OUR RESPONSIBILITIES TO EXPRESS AN AUDIT OPINION ON YOUR FINANCIAL STATEMENTS, THAT THE INFORMATION IN THAT REPORT IS FAIRLY STATED. THAT'S THE PURPOSE OF THE AUDIT. WE FOLLOW AICPA AUDIT STANDARDS, ALSO KNOWN AS GENERALLY ACCEPTED AUDITING STANDARDS. IN ADDITION TO THAT, WE ALSO FOLLOW GOVERNMENT AUDITING STANDARDS, BUT THOSE STANDARDS DON'T REPLACE GENERALLY ACCEPTED AUDITING STANDARDS, THEY SUPPLEMENT THEM IN AREAS OF INDEPENDENCE, ETHICS, REPORTING ON INTERNAL CONTROLS AND COMPLIANCE, THINGS OF THAT NATURE. SPEAKING OF INTERNAL CONTROLS. THE PURPOSE OF THE AUDIT IS NOT TO PROVIDE AN OPINION ON INTERNAL CONTROLS. IT WASN'T DESIGNED FOR THE PURPOSE OF COMING UP WITH RECOMMENDATIONS. HOWEVER, AS WE EVALUATE INTERNAL CONTROLS FOR OUR AUDIT PURPOSES, WE CERTAINLY REPORT TO YOU IN THE FORM OF FINDINGS, ANY OF THOSE DEFICIENCIES, INTERNAL CONTROLS THAT WE THINK IS IMPORTANT FOR YOU TO BE AWARE OF. THOSE ARE OUR RESPONSIBILITIES. >> IN TERMS OF DELIVERABLES, WE ISSUED OUR AUDIT OPINION ON THE FINANCIAL STATEMENTS, THAT'S INCLUDED WITH YOUR ANNUAL FINANCIAL REPORT. THEN WE ALSO ISSUED A REPORT TO YOU, THOSE CHARGED WITH GOVERNANCE. OUTSIDE THE AUDIT PROVIDES A LITTLE CONTEXT AND GIVES YOU AN UNDERSTANDING OF THE THINGS THAT WERE DEVELOPED AND OCCURRED DURING THE AUDIT AND THE RESULTS OF THAT. THAT'S THE PURPOSE OF THAT REPORT AND THAT'S SPECIFICALLY FOR YOUR BENEFIT. AS MENTIONED A LITTLE BIT ABOUT TIMING. IT WAS A VERY CONDENSED TIME FRAME, I WOULD SAY. NORMALLY, WE LIKE TO DO OUR PLANNING AND SOME PRELIMINARY WORK BEFORE JUNE 30TH AND THEN GIVE THE TEAM TIME TO CLOSE THE BOOKS AND THEN WE COME BACK OUT. WE REALLY DID ALL OF THAT IN ONE FOUL SWOOP. IT WAS A CONTINUOUS AUDIT FROM SOME POINT IN AUGUST UNTIL WE JUST FINISHED UP THE AUDIT OVER THE WEEKEND. ABOUT THREE MONTHS TIME AND VERY CONDENSED TIME FRAME TO GET A LOT OF WORK DONE IN A SHORT PERIOD OF TIME. >> I APPRECIATE THAT. >> ON BOTH SIDES. I THINK THE MANAGEMENT AND THE FINANCE TEAM WORKED HARD TO MEET THESE DEADLINES AS WELL. NORMALLY, WE MEET A LITTLE SOONER IN THE PROCESS AND THEN COLLABORATION IS A BIG PART OF WHAT WE DO. WHEN THERE'S THINGS THAT COME UP DURING THE YEAR, WE ASK TO HAVE THAT COLLABORATION WITH OUR CLIENTS SO THAT WE DON'T NEED TO WAIT TILL THE END TO RESEARCH AND IDENTIFY MATTER. IT WAS MENTIONED IN THE OVERVIEW, BUT WE DID ISSUE AN UNMODIFIED OPINION. WHAT WE OFTEN REFER TO AS A CLEAN OPINION IS AN OPINION THAT THERE WERE NO EXCEPTIONS TO IT, NO MODIFICATIONS, NO QUALIFICATIONS. THAT'S THE HIGHEST LEVEL WE CAN PROVIDE AS YOUR AUDITOR. FOR ALL PURPOSES, A SUCCESSFUL AUDIT. AS PART OF THAT AUDIT, WE DID REPORT SIX FINDINGS THAT WE WANTED TO BRING TO YOUR ATTENTION THAT WE LIKE TO HAVE ADDRESSED. WE DIDN'T FILL THOSE FINDINGS NECESSARILY ROSE TO THE LEVEL OF MATERIAL WEAKNESSES AT THIS TIME, AND WE'LL CONTINUE TO EVALUATE THOSE AND SEE HOW MANAGEMENT RESPONDS DIRECTIVE ACTION TAKEN, AND WE'RE HOPING OBVIOUSLY NOT TO SEE THOSE SAME FINDINGS AGAIN IN THE FUTURE, AND WE'LL HAVE TO RE EVALUATE AND ASSESS THAT WHEN THAT TIME COMES. I'M MORE THAN HAPPY TO TALK ABOUT THOSE FINDINGS IF YOU'D LIKE TO DIG INTO THOSE. IN TERMS OF REQUIRED COMMUNICATIONS, THE THINGS THAT WE WERE REQUIRED TO TALK TO YOU ABOUT ARE CHANGES IN CONSISTENCY. THERE WAS A RESTATEMENT OF YOUR BEGINNING BALANCES. WE DID DETERMINE DURING THE AUDIT THAT THE PAYROLL WASN'T BEING ACCRUED ON AN ANNUALIZED BASIS, BUT IT WAS BEING ON A PAY PERIOD BY PAY PERIOD BASIS. WE DID DETERMINE THERE WAS ONE MORE PAY PERIOD THAT NEEDED TO BE CAPTURED IN ORDER TO MAKE SURE THAT WE WEREN'T COUNTING TOO MUCH PAYROLL IN THE CURRENT YEAR, WE RESTATED THE BEGINNING BALANCE SO WE COULD FOCUS ON PURELY THE FISCAL YEAR INTO JUNE 30TH, 2025 PAYROLL. THAT WAS ONE CHANGE. THEN IN TERMS OF UNCORRECTED OR CORRECTED MISSTATEMENTS. WE DID IDENTIFY THAT COMPENSATED ABSENCES WEREN'T BEING ACCRUED AND THEN FROM MANAGEMENT'S PERSPECTIVE, THEY'RE EITHER USE OR PAID OUT, SO THEY REALLY DON'T HAVE A BIG CASH IMPACT, SO TO SPEAK. THE STANDARDS DO REQUIRE THOUGH, AN ASSESSMENT OF PROVISION FOR THOSE COMPENSATED ABSENCES THAT MAY BE USED. WE DID BELIEVE THERE SHOULD HAVE BEEN A LIABILITY REPORTED FOR THAT, BUT IT WAS A MATERIAL. WE DECIDED TO PASS ON THAT ADJUSTMENT. I JUST WANTED TO BRING THAT TO YOUR ATTENTION. [02:55:01] THEN FINALLY, WE'RE REQUIRED TO REPORT TO YOU ANY NEGATIVE INTERACTIONS, WHETHER THERE WERE DISAGREEMENTS WITH MANAGEMENT OR THINGS OF THAT NATURE. WE'RE HAPPY TO REPORT THAT THERE WERE NONE. WE FELT EVERYBODY HERE AT WESTLAKE HAS BEEN VERY COOPERATIVE. >> DISAPPOINTING, BUT GOOD. [LAUGHTER]. >> THAT'S WHAT WE LOOK FOR. COOPERATION IS ALWAYS KEY. >> EXCELLENT. >> THAT'S REALLY THE KEY THINGS THAT WE'D LIKE TO REPORT TO YOU IN TERMS OF REQUIRED COMMUNICATIONS. THEN FINALLY, JUST BRING TO YOUR ATTENTION. THE GENERALLY ACCEPTED ACCOUNTING PRINCIPLES, AND THAT'S THE PRESENTATION THAT WESTLAKE FOLLOWS IN TERMS OF REQUIREMENTS, CHANGES EVERY YEAR, CHANGES FROM TIME TO TIME. THERE ARE FOUR NEW STANDARDS, TWO OF THEM THAT WE'RE ALREADY ADOPTED THIS YEAR, AND THEN TWO MORE NEXT YEAR. THE 103 WILL HAVE A SIGNIFICANT IMPACT IN THE PRESENTATION, THAT'LL PROBABLY BE A BIG DISCUSSION POINT NEXT YEAR, IT'LL BE A CHANGE IN HOW THE INFORMATION HAS BEEN REPORTED FROM PAST. WITH THAT, I WOULD BE HAPPY TO ANSWER ANY QUESTIONS YOU MAKE. >> THE $100 QUESTION, THE TEA ACCOUNTABILITY REPORT, TELL ME HOW THAT WORKS AND THE TIMING OF THAT. WE SEND THIS AUDIT INTO TEA. >> YES. >> AS FAR AS TIMING IS CONCERNED. THEY'VE EXTENDED THE DEADLINES ON THAT. IT WAS DUE I WANT TO SAY ON THE 27TH OF THIS MONTH INITIALLY. DUE TO ISSUES OCCURRING AT THE FEDERAL LEVEL, THAT'S BEEN EXTENDED. I THINK IT'S NOT UNTIL FEBRUARY NOW. IT'S ACTUALLY DUE TO BE SUBMITTED, BUT THAT SUBMISSION IS DONE BY ACADEMY MAN. >> KELLY, HELP ME THROUGH THAT PROCESS. WE SUBMIT OUR AUDIT. THEY DO THEIR ACCOUNTABILITY RATING REPORT. WHEN DO WE GET THAT BACK, NON GOVERNMENT SHUTDOWN YEAR? >> I DON'T HAVE THE DATE BECAUSE THEY'VE MOVED BACK THE SUBMISSIONS. I'M GOING TO MOVE BACK. >> BUT DO I HAVE THE MECHANICS. >> IT WON'T BE TILL THE NEXT. IT'S A WHILE. IF IT DOESN'T PUSH. >> THANK YOU. ANY QUESTIONS FROM COUNSEL? >> I HAVE TWO QUESTIONS ON THE STATEMENTS. CASEY MENTIONED THAT DIFFERENT. HOW DID YOU HANDLE THAT A PERSON YEAR? >> WELL, THE CHANGE WASN'T ALL THAT DRASTIC BECAUSE THE PERIOD OF TIME THAT HAD CHANGED WAS JULY AND AUGUST. YOU MOVED FROM AN AUGUST 31ST YEAR TO JUNE 30TH. BASICALLY, YOU MOVED OUT THE SUMMER MONTHS. I DON'T THINK WHEN WE COMPARE THE NUMBERS FROM LAST YEAR'S SCHOOL YEAR TO THIS YEAR SCHOOL YEAR, THE RELY OR I SHOULD SAY THE PREVIOUS YEAR. WE'RE COMPARING THE 2025 SCHOOL YEAR. WE DIDN'T FIND THAT THERE WAS A LOT OF BIG CHANGES AS A RESULT OF COMPARING THE 12 YEAR PERIOD TO THE 10 YEAR PERIOD, BUT WE DID A LOT OF TEST OF DETAILS. RATHER THAN JUST RELYING ON ANALYTICS, WE LOOKED INTO PAYROLL AND WE LOOKED INTO YOUR BIG NUMBERS ON THE BALANCE SHEET ARE THE PENSION AND OPEB NUMBERS, REALLY. YOU DO HAVE SOME CASH IN THE BANK AND YOU'VE GOT SOME RECEIVABLES DO IT YEAR IN, BUT REALLY THE FOCUS ON THE BALANCE SHEET, THE SIGNIFICANT NUMBERS ARE THE PENSION AND OPEB. THEN PAYROLL IS THE KEY AREA ON THE OPERATING. EXCUSE ME? >> YOU DIDN'T GO THROUGH A RESTATEMENT. >> WE DIDN'T NEED TO DO ANY OTHER RESTATEMENT. JUST THE ONE FOR THE ACCRUAL ON THE PAY PERIOD. >> SECOND THING, AND I THINK THIS IS NOTE. ACTUAL STATEMENTS GOING FOR $600,000 REVENUE OVER EXPENDITURES. WE LOOKED AT OUR LAST FINANCIAL, RECORD, LAST FINANCIAL, 100,000 GO THROUGH ACCRUALS AND OTHER THINGS. SHOW THAT THE ACADEMY HAS PAID FOR ITSELF. WHENEVER WE TALK ABOUT THE. >> NO DOUBT. >> THE ACADEMY IS HOLDING ITS OWN WITH ALL THE REVENUE COMING IN. >> ONE QUESTION I HAD IS, YOU'D MENTIONED THAT BECAUSE OF THE LATE SIGN ON THAT THIS PROCESS WAS REALLY COMPRESSED, BECAUSE YOU GOT ONTO THE JOB LATE. OBVIOUSLY, WE HAVE CONTRACT WITH YOU FOR SEVERAL YEARS MOVING FORWARD. YOU GUYS DID GET THE AUDIT DONE IN TIME FOR THE SUBMISSION THE ORIGINAL SUBMISSION DEADLINE, WHICH IS GREAT. WHAT DO YOU ANTICIPATE FOR THIS COMING YEAR? DO YOU ANTICIPATE HAVING IT DONE AT AN EARLIER TIME OR JUST IN TIME FOR THE. >> NOT NECESSARILY. I THINK THE TIME IS GOING TO BE DICTATED BY THE AMOUNT OF TIME AVAILABLE FOR NEEDED FOR THE STAFF TO PREPARE FOR THE AUDIT. GOT IT IS RELATIVELY COULD BE RELATIVELY EFFICIENT. WE PROBABLY GET THE KEY PARTS OF THAT DONE WITHIN THREE WEEKS AND THEN WE'RE DOING THE REPORT FOR A COUPLE OF WEEKS. [03:00:03] I'D BE SOONER. I WOULDN'T WANT TO PROMISE THAT, BUT REALLY IT JUST DEPENDS ON WHEN THE INFORMATION IS READY FOR US AND THEN WE CAN GET STARTED. >> BUT NOTHING THAT SHOULD PREVENT A TIMELY. >> CERTAINLY THE FIRST YEAR, WE'VE ALL PROBABLY GONE THROUGH AUDIT CHANGES, FIRST YEAR TOUGH, FIRST TO COMPRESS EVEN TOUGHER. WE REALLY DO THINK THANK YOU. >> OUR EXPECTATION IS THAT WE'RE GOING TO WORK WITH TEAM TO DETERMINE THE BEST TIMING OF FINANCE REPORTING, WORK BACKWARDS. WE'LL BE HAVING OUR PLANNING DISCUSSIONS MUCH EARLIER IN THE YEAR. I THINK WHEN WE FIRST STARTED THE AUDIT, WHEN WE WERE IN THE FIELD WAS THE VERY FIRST READING, SO I THINK THAT WAS REALLY ROUGH FOR PEOPLE TO HAVE TO ENTERTAIN US WHILE THEY'RE TRYING TO US. IT STARTED. >> ANY OTHER QUESTIONS? DID A GREAT JOB. THANK YOU VERY MUCH. THANK YOU FOR BEING HERE. >> THANK YOU. >> MOTION TO APPROVE. >> THE AUDIT THOUGHT ABOUT THAT IN A WHILE. >> DO I HAVE A MOTION? >> YES. I JUST MADE IT. CAN I HAVE, A MOTION TO APPROVE THE. >> CAN I GET A SECOND. >> SECOND. >> ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU, TJ. A THREE. [K.3. Discuss, consider and act to amend the Westlake Academy Code of Conduct to align expulsion parameters with Board policy and the Texas Education Code. (Dr. Kelly Ritchie, Head of School).] DISCUSS CONSIDER AND ACT TO AMEND THE WEST ACADEMY CODE OF CONDUCT TO ALIGN EXPULSION PARAMETERS WITH BOARD POLICY AND THE TEXAS EDUCATION CODE DOCTOR RICHIE. >> ONE OF OUR BOARD MEMBERS LAST WEEK SAID, DIDN'T WE JUST DO THIS? YES, WE DID JUST DO THIS. MISS IT CAUGHT JUST A CORRECTION THAT NEEDED TO BE MADE AND BASICALLY WHAT HAPPENED WAS IN OUR CODE OF CONDUCT THAT WE HAD FRONT FACING FOR PARENTS AND THAT WE WERE UTILIZING AT THE CAMPUS LEVEL, DID NOT MATCH EXACTLY THE WORDING AND THE STIPULATIONS IN CHAPTER 37 OF THE TEXAS EDUCATION CODE. JANET HELPED REWRITE THAT PORTION OF IT AND BROUGHT IT INTO ALIGNMENT WITH THE ACTUAL EXPECTATIONS OF THAT LAW. WHAT YOU SAW THERE IN THE RED LINE VERSION JUST CLARIFIES, EXACTLY, WHAT WOULD HAPPEN IN THOSE MOST EGREGIOUS BEHAVIOR ISSUES ASSOCIATED WITH ANY STUDENT THAT MIGHT BE ENROLLED AT THE SCHOOL? >> AS A QUESTION QUICK. >> ABSOLUTELY. >> IS THAT THING IN THE BOX THAT TALKS ABOUT THE EXPULSION? THAT IS WORD FOR WORD DIRECTLY FROM THE STATE, OR IS SOME OF THAT OUR WORDING IN THERE? THERE'S ONE THING IN THERE WHERE IT SAYS THAT THE SUPERINTENDENT AHEAD OF SCHOOL BASED ON FEELING THAT A FELONY HAS HAS BEEN COMMITTED CAN EXPEL THE STUDENT. >> TO SPEAK TO THAT? >> I THINK IT SAYS THAT. THAT WOULD VIOLATE DUE PROCESS, I WOULD THINK? I DON'T THINK IT SAID RECOMMEND IN THERE AT ALL. I SAID IT'S THE DECISION OF, I BELIEVE. JUST FROM RECALL READING THAT. I READ EVERY ONE OF THEM. THERE WERE TWO IN THERE ONE MAN. SOUNDS LIKE I'M VIOLATING THE CONSTITUTION. [BACKGROUND] >> MAY RESULT IN AN EXPULSION. >> THAT'S GOOD IF HOPEFULLY THE PARENTS. >> WE CAN'T DO ANYTHING UNILATERALLY. >> BUT I'M JUST SAYING. I READ THE ONLY ONE THAT REALLY BOTHERED ME WAS THAT ONE RIGHT THERE BECAUSE IT WAS LIKE IF YOU FEEL LIKE IT. >> JUST FOR ANY REASSURANCE THAT IT MIGHT OFFER, NOTHING LIKE THAT HAPPENS THAT IS NOT UNDER THE DIRECTION OF JANET'S SUPERVISION. ANYTIME WE SEE SOMETHING HEADED THAT WAY, JANET. PROBABLY MORE TIMES THAN SHE WOULD LIKE ON THE PHONE WITH US. [OVERLAPPING] >> OKAY. >> YES. >> ANY OTHER QUESTIONS? CAN I GET A MOTION TO APPROVE THE AMENDMENTS TO THE WEST LAKE ACADEMY CODE OF CONDUCT AS PRESENTED? >> I'M MOVED. >> CAN I GET A SECOND? ALL IN FAVOR? ANY OPPOSED MOTION CARRIES. THANK YOU. AGENDA ITEM L, EXECUTIVE SESSION. [L. EXECUTIVE SESSION] THE TOWN COUNCIL BOARD OF TRUSTEES WILL NOW CONDUCT A CLOSED SESSION PURSUANT TO SECTION 551-0712 OF THE TEXAS GOVERNMENT CODE FOR THE PURPOSE OF SEEKING CONFIDENTIAL LEGAL ADVICE FROM THE TOWN ATTORNEY, WESTLAKE ACADEMY ATTORNEY FOR THE FOLLOWING. THE TIME IS NOW 7:07, AND PURSUANT I'LL GO OVER THIS AGAIN, PURSUANT TO THE PROVISIONS OF CHAPTER 551 OF THE TEXAS GOVERNMENT CODE AND THE TOWN COUNCIL BOARD OF TRUSTEES WILL NOW ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN L1, SECTION 551-071, CONSULTATION WITH LEGAL ADVICE, THE TOWN ATTORNEY REGARDING PENDING LITIGATION, VERTICAL BRIDGE VERSUS TOWN OF WESTLAKE, L2, [03:05:03] SECTION 551-071, CONSULTATION WITH LEGAL ADVICE FROM ACADEMY ATTORNEY REGARDING WEST LAKE ACADEMY AFFILIATE GROUP, WEST LAKE ACADEMY ATHLETIC CLUB, Y.L3, SECTION 551-0741, DELIBERATION REGARDING PERSONNEL MATTERS, DELIBERATE THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES OF A PUBLIC OFFICER EMPLOYEE WESTLAKE ACADEMY FINANCE AND TECHNOLOGY PERSONNEL, AND WE'RE ADDING J.2, BRW ARCHITECT PRESENTATION. THE TIME IS NOW 7:08. THE TIME IS 8:11. I NOW RECONVENE THE REGULAR STATION FOR THE TOWN COUNCIL BOARD OF TRUSTEES. THE FOLLOW UP ITEMS I HAVE IS AGENDA ITEM L3, DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE APPOINTMENT AND EMPLOYMENT EVALUATION REASSIGNMENT DUTIES OF PUBLIC OFFICER EMPLOYEE WESTLAKE ACADEMY FINANCE AND TECHNOLOGY. WE'RE GOING TO PUT TOGETHER WAITING KELLY TO WORK ON A DATE TO PUT TOGETHER A WORKSHOP FOR FINANCE AND TECHNOLOGY. THAT'S THE ONLY FOLLOW UP I HAD ANY FUTURE AGENDA ITEMS? [N. FUTURE AGENDA ITEMS/STAFF RECAP OF TOWN COUNCIL/BOARD DIRECTION(S) RECEIVED] >> YES, MAYOR, I WOULD LIKE TO SUGGEST THAT WE SCHEDULE A WORK SESSION JOINTLY WITH THE BOARD OF WESTLAKE ACADEMY FOUND TO DISCUSS OUR VISION AND STRATEGY FOR FUNDRAISING GOALS FOR THE ACADEMY. >> WE'LL GET THAT DOWN. THANK YOU. >> I NEED A SECOND. >> DO I NEED A SECOND FOR THAT? >> A SECOND. >> ALL IN FAVOR. ANY OPPOSED? AMENDED. THANK YOU. MR. CARROLL, YOU WANT TO GIVE A RECAP FROM COUNCIL TONIGHT? >> YES, SIR. THE TWO OUTSTANDING ITEMS WE HAVE. WE'RE GOING TO MAKE SURE THAT ALL STATE CHAMPIONS COME TO COUNCIL MEETINGS. WE'RE GOING TO MAKE SURE THAT THOSE ATHLETIC GROUPS GET RECOGNIZED. THEN THE SECOND WAS WE TABLED THE REZONING OF THE DEVELOPMENT OFF OF ASPEN LANE. WE'LL BE BRINGING THAT BACK AS WELL AFTER WE MEET THOSE CONDITIONS THAT ARE NOTED. >> AS WELL DONE TONIGHT. THANK YOU. KELLY, ANY FOLLOW UP ON THE ACADEMY SIDE? OTHER THAN WHAT I MENTIONED. I THINK JANUARY IS GOOD. >> I THINK JANUARY IS GOOD. THAT WOULD HELP ON A QUARTER. SOMETHING. I THINK THAT ALSO MOVING FORWARD, IT WOULD BE GOOD TO RESTATE DOING THE QUARTERLY REVIEWS FROM THEM? WE USED TO DO QUARTERLY REVIEWS FROM THE FOUNDATION AND I DON'T THINK WE DID QUARTERLY FROM THE HOC BUT I THINK WE DID AT LEAST ANNUALLY. >> ALL OF OUR AFFILIATES, WE NEED TO DO I THINK QUARTERLY REVIEWS, HAVE COME IN AND SAY, TELL US WHAT THEY'RE DOING. BOOSTER CLUB, TELL US HOW THE SEASONS GOING, MONEY THEY RECEIVED AND ALL THAT. THEN DR. RICHIE, I THINK IN LIGHT OF TODAY, COULD YOU GIVE US AN UPDATE IN THE NEXT TWO MEETINGS ON YOUR SURVEY PROCESS THAT YOU GUYS I KNOW YOU'RE WORKING ON WHAT YOU'RE GOING TO DO ON THE PARENTS? PERFECT. >> ANY OTHER COMMENTS FROM COUNCIL? >> NEXT MEETING IS TUESDAY. SEEMS LIKE WE'RE THERE, DECEMBER 16 AT 4:00 P.M. EVERYBODY HAVE A GREAT THANKSGIVING. I'LL SEE EVERYBODY AT THE TREE LIGHTING FOR ALL THE PARENTS AND KIDS THAT SHOWED UP TONIGHT. THANK YOU SO MUCH AS A FABULOUS MEETING FOR EVERYBODY GAVE US COMMENTS. WE APPRECIATE THOSE. I NOW ADJOURN THE MEETING. IT'S 8:14. * This transcript was compiled from uncorrected Closed Captioning.