Dec 16, 2025 Town Council

>> ALL IN FAVOR.

>> ANY OPPOSED? MOTION CARRIES.

COLE, HOW LONG HAVE YOU BEEN HERE? THREE WEEKS?

>> GIVE OR TAKE, 40 DAYS. [LAUGHTER]

>> GOOD. WELCOME. GREAT JOB.

APPRECIATE. GLAD YOU'RE HERE.

>> WELCOME.

[F.2. Discuss, consider and act to approve Resolution 25-52 accepting the Town of Westlake FY 2025 4* Audit Report (Finance Director Cayce Lay Lamas)]

>> AGENDA ITEM F2, DISCUSS, CONSIDER, ACT TO APPROVE THAT RESOLUTION 25-52, ACCEPTING THE TOWN OF WESTLAKE FY 2024 AUDIT REPORT. HI CASEY.

>> THIS IS THE FINAL ACTION REGARDING THE FISCAL YEAR '24 BUDGET YEAR FOR THE TOWN.

WE ARE HERE TONIGHT TO ACCEPT THE FINAL AUDIT REPORT FROM OUR AUDITORS THAT PERFORM THIS, BROOKS WATSON.

I DO HAVE LOUIS BREEDLOVE.

HE IS VIRTUAL, BUT HE'LL WALK YOU THROUGH THE BULK OF THE REPORT THAT WE'LL DISCUSS.

IF YOU'LL HAVE ANY QUESTIONS BEFORE I FLIP IT OVER TO HIM, I'M HAPPY TO ANSWER THEM.

OTHERWISE, I'LL BE HERE TO ANSWER MORE AT THE END.

>> PERFECT.

>> GOOD EVENING, COUNSEL.

MY NAME IS LOUIS BREEDLOVE SENIOR AUDIT MANAGER OF BOOK SATAN.

YOU HAVE THE PRESENTATION UP THERE.

GREAT. UTILIZING THE POWERPOINT PRESENTATION TO GO OVER THE RESULTS OF THE AUDIT.

FIRST AND FOREMOST, I DO WANT TO HIGHLIGHT JUST KNOWING THAT THIS IS A YEAR BEHIND A SCHEDULE, WHICH I KNOW YOU ALL ARE FULLY AWARE OF.

WE DID ENCOUNTER SOME DELAYS AS IT RELATES TO COMPONENT UNITS AND HAVE BEEN ABLE TO RESOLVE THOSE THINGS AND HAPPY TO BE ABLE TO THIS REPORT ISSUED FOR YOU ALL SO ALL CAN MOVE FORWARD.

I KNOW WE'VE ALREADY BEEN IN COMMUNICATION WITH THE NEW AUDITORS ARE TAKING OVER AND INTEND FOR THAT PROCESS TO BE VERY SMOOTH.

BUT DO WANT TO MAKE SURE I HIT ON THE HIGHLIGHTS AND COVER WHAT WE'RE DOING THROUGHOUT THE AUDIT PROCESS FOR THE 2024 AUDIT.

IF YOU WOULD GO TO THE NEXT SLIDE FOR ME.

FIRST, I'D LIKE TO GO OVER THE AUDIT PROCESS AND JUST GIVE YOU A GENERAL OVERVIEW OF WHAT WE'RE DOING DURING THE AUDIT.

THE AUDIT IS PERFORMED IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS.

THROUGHOUT THE AUDIT, IT'S BROKEN OUT INTO VARIOUS PHASES.

THE FIRST PHASE BEING THE ASSESSMENT PHASE.

WE LOOK AT ANY MONEY IS COMING IN OR GOING OUT, WE'RE LOOKING AT WHAT KIND OF CONTROLS ARE IN PLACE.

WE DO HAVE A NUMBER OF QUESTIONNAIRES THAT ARE COMPLETED BY THE TOWN STAFF.

WE ALSO HAVE OBTAINED ALL PROCESSES THAT ARE DOCUMENTED WITHIN THE POLICY AND PROCEDURES WITHIN THE TOWN AND EVALUATE THOSE AS WELL.

[00:15:01]

THEN DO A SIT DOWN, WALK THROUGHS AND SAMPLE TESTING THROUGH EACH OF THOSE AREAS.

TO MAKE SURE WHAT WE SEE HAPPENING IN PRACTICE IS CONSISTENT WITH THOSE POLICIES, PROCEDURES, AND QUESTIONNAIRES.

FROM THAT, IF YOU IDENTIFIED ANY ISSUES OR AREAS OF CONCERN, WE WOULD COMMUNICATE THOSE TO MANAGEMENT AT THAT TIME.

THEN WE DO IS CALLED A RISK BASED APPROACH.

EVERY LINE ITEM WITHIN THAT FINANCIAL STATEMENTS HAS A DIFFERENT TYPE OF RISK ASSOCIATED WITH IT AND THOSE HUGE CAN VARY YEAR TO YEAR, SO WE EVALUATE THEM ANNUALLY.

THAT THE DRIVE TYPE OF PROCEDURES WE PERFORM LEVEL OF DETAIL WE PERFORM THOSE PROCEDURES TO ENSURE THAT WE'RE COMFORTABLE WITH THE MATERIAL ACCURACY OF YOUR FINANCIALS WHEN ALL IS SAID AND DONE.

WE ALSO THE COMPLIANCE PHASE OF THE AUDIT.

WE LOOK AT ANYTHING THAT YOU ALL AS A COUNCIL MAY APPROVE.

IF THERE'S A COMPLIANCE COMPONENT, WE REVIEW AND READ ALL OF YOUR COUNCIL MEETING MINUTES AND TO SEE IF THERE'S A COMPLIANCE COMPONENT THAT WE NEED TO LOOK AT AND CONSIDER, OF COURSE, GRANTS, PUBLIC FUND INVESTMENT ACT, IF THERE WERE ANY ITEMS THAT SHOULD HAVE BEEN BID OUT.

WE ALSO LOOK TO SEE AND MAKE SURE THAT THE TOWN IS FOLLOWING THAT AS WELL.

THEN THERE'S THE ACTUAL FORK PHASE.

THAT'S WHAT WE'RE TYING IT OUT, TYING OUT THE NUMBERS FOR THE YEAR.

WE'RE PERFORMING CUTOFF PROCEDURES AT YEAR END, CONFORMING WITH THIRD PARTY, SUCH AS YOUR BANKS AND OTHER THIRD PARTY SOURCES AS MUCH AS POSSIBLE.

THEN AS WE'RE TYING OUT THOSE BALANCE SHEET ITEMS, WE'RE ALSO TESTING THE MATERIAL ACCURACY OF YOUR REVENUES AND YOUR EXPENDITURES.

ONCE IT'S COME THROUGH ALL THE TESTING PHASE, IT GOES THROUGH MULTIPLES OF REVIEW AND THE CONCLUSION AND REPORTING PHASE TO ENSURE NO ADDITIONAL PROCEDURES ARE NECESSARY, AS WELL AS ALL ITEMS THAT ARE REQUIRED IN THAT REPORT ARE PRESENTED ACCORDINGLY.

NEXT. JUST TO GIVE YOU A LOOK AT A HIGH LEVEL REVIEW OF WHAT'S ALL WITHIN THE REPORT.

THIS IS FROM FRONT TO BACK OF THE REPORT.

THERE'S THE INTRODUCTORY SECTION INCLUDES THE TRANSMITTAL LETTER AND A LOT OF INFORMATION RELATED TO THE TOWN.

WITHIN THAT FINANCIAL COMPONENT OF THE REPORT, THERE'S THE AUDIT OPINION.

THAT'S OUR LETTER OF THE OPINION OF THE CITY, AND THE FINANCIAL STANDINGS OF THE CITY.

BEHIND THAT MANAGEMENT DISCUSSION AND ANALYSIS.

THAT'S GOING TO GIVE YOU YEAR-TO-YEAR COMPARISON.

IT'S GOING TO GIVE YOU A LOT OF HIGH LEVEL INSIGHT ON SOME OF THE AREAS SUCH AS CAPITAL ASSET ACTIVITY BUDGET, DEBT, THINGS OF THAT NATURE.

THEN BEHIND THAT YOUR FINANCIAL STATEMENTS.

THAT'S GOING TO INCLUDE BOTH YOUR FULL ACCRUAL GOVERNMENT WIDE STATEMENTS AS WELL AS YOUR FUND LEVEL STATEMENTS, AND THEN NOTES TO THE FINANCIAL STATEMENTS.

THE NOTES ARE GOING TO CONTAIN A LOT OF DETAIL AS IT RELATES TO THOSE NUMBERS.

OFTENTIMES WE'LL HAVE A CHART ASSOCIATED WITH IT TO GIVE A BREAKDOWN OF WHAT THOSE NUMBERS CONSISTS OF.

THEN BEHIND THAT SUPPLEMENTARY INFORMATION.

BUDGET TO ACTUAL REPORTS, TMRS, DATA, AND THEN YOUR STATISTICAL SECTION, WHICH GIVES YOU MOST OFTEN 10 YEARS WORTH OF DATA TO GET A MORE DETAILED THROW OF HISTORICAL INFORMATION FOR THE CITY.

AS IT RELATES TO THAT FIRST ITEM UNDER THE FINANCIAL CATEGORY, THE AUDITS OPINION.

THERE ARE FOUR POSSIBLE OPINION TYPES THAT WE AS AUDITORS ARE ABLE TO ISSUE.

THERE'S AN UNMODIFIED, QUALIFIED, DISCLAIMED OR AN DIVERSE OPINION.

THE TOWN DID RECEIVE AN UNMODIFIED OPINION, AND THAT'S OFTEN REFERRED TO AS A CLEAN OPINION.

THAT'S THE HIGHEST LEVEL OF ASSURANCE THAT WE AS AUDITORS ARE ABLE TO PROVIDE.

SO ARE ABLE TO WE'RE THANKFUL TO BE ABLE TO ISSUE A CLEAN, UNMODIFIED OPINION.

NEXT, I JUST SOME QUICK HIGHLIGHTS FOR THE YEAR.

THIS IS COMPARING YOUR FUND BALANCES FOR YOUR GOVERNMENTAL FUNDS YEAR OVER YEAR.

GENERAL FUND OVERALL INCREASE FROM THE PREVIOUS YEAR BY 7.8 MILLION.

THAT WAS HIGHLY CONSISTENT WITH EXPECTATIONS BASED ON THE BUDGET.

THERE IS A BUDGET ACTUAL HERE IN A FEW SLIDES, WHICH WILL SHOW YOU THAT JUST THAT EXPENDITURES WERE UNDER BUDGET, WHICH ALSO HELPED THAT TO BE HIGHER THAN INITIALLY EXPECTED AS WELL.

A YOUR DEBT SERVICE FUND RELATIVELY CONSISTENT, HAD 156 THAN DOLLAR INCREASE FROM FUND BALANCE.

THE CAPITAL PROJECTS FUND I HAD AN INCREASE OF 1.2 MILLION.

THAT'S PRIMARILY DUE TO REIMBURSEMENTS FROM [INAUDIBLE] COUNTY DURING THAT YEAR FOR SOME INFRASTRUCTURE THAT WAS REIMBURSED.

FOUR BEBC FUND.

WE SAW AN INCREASE THE FUND BALANCE OF 1.3 MILLION.

THIS PRIMARILY DUE TO SALES TAX DOS EXCEEDING THE USE OF THOSE FUNDS.

WESTLAKE ACADEMY OVERALL HAD AN INCREASE OF 986.

THAT'S PRIMARILY DUE TO THE TRANSFERS IN FROM THE GENERAL FUND, WESTLAKE ACADEMY EXPANSION CAPITAL PROJECTS FUND DECREASE 350,000, AND THAT'S JUST DUE TO THE USE OF THE FUNDS FOR THE CAPITAL PROJECT THAT WAS ONGOING.

THEN NON MAJOR GOVERNMENTAL FUNDS, AS CAN BE ALL OTHER SPECIAL REVENUE FUNDS THAT DO NOT MEET THE REQUIREMENT TO BE PRESENTED AS MAJOR.

[00:20:03]

TO WERE ALL BEING USED FOR THOSE SPECIAL RESTRICTED PURPOSES, AND WE'RE ALL IN LINE WITH EXPECTATIONS.

THE PRIMARY DRIVER FOR THE INCREASE OF 626,000 FROM THE PREVIOUS YEAR WAS DUE TO THE OCCUPANCY TAX EXCEEDING THE THE TOURISM EXPENDITURES FOR THAT YEAR.

ALL THE FUNDS LOOKED TO BE IN LINE WITH THE EXPECTATIONS AND NOTHING OF CONCERN WAS NOTED.

NEXT, JUST LOOKING AT THE BUDGET RESULTS FOR THE YEAR.

THIS IS SPECIFICALLY FOR THE GENERAL FUND.

THIS IS A SUMMARIZED VIEW OF THE GENERAL FUND BUDGET TO ACTUAL.

THAT FAR RIGHT COLUMN IS GOING TO GIVE YOU THE VARIANCE FOR THE ACTUAL NUMBERS THAT'S IN THE MIDDLE THERE AND THEN THAT FAR LEFT IS WHAT THE FINAL ADOPTED BUDGET FOR THE YEAR.

OVERALL REVENUES CAME JUST UNDER EXPECTATIONS BY 80,000 AND PRIMARILY GOING TO BE DUE TO SALESA COMING IN UNDER WHAT WAS INITIALLY EXPECTED.

THE EXPENDITURES, WE SAW WERE WELL UNDER BUDGET A LITTLE OVER $1 MILLION, AND THEN OTHER SOURCES AND USES, THAT'S GOING TO BE YOUR TRANSFERS OUT OF THE FUND, WHERE IT'S WITH A POSITIVE VARIANCE OF 124,000.

NET OVERALL IMPACT WHEN COMPARING THE ACTUAL NUMBERS TO THE BUDGET NUMBERS HAVE A POSITIVE BUDGET VARIANCE OF 1.1 MILLION FOR THE YEAR.

ALWAYS WE WANT TO LOOK TO SEE HOW THAT FUND BALANCE A WHAT PERTAINS TO THE SED FUND BALANCE AND HOW IT RELATES TO EXPENDITURES FOR THE YEAR.

SO TYPICALLY, WE WANT TO MAKE SURE THAT THAT IS IN A HEALTHY POSITION TO ENSURE THAT IF FOR SOME REASON, FUNDS, WE'RE NOT ABLE TO COME IN.

THERE'S A RESERVE THERE TO ASSIST THE CITY, OR THE TOWN IN MOVING FORWARD.

TYPICALLY, WE WANT TO SEE AT LEAST 25-30%, THE TOWN FOR 33%.

YOU CAN SEE HERE THAT IN 2023 AND 2024, THIS COMPARATIVELY, THE TOWN HAS BEEN WELL ABOVE THAT WITH 340% OF UNASSIGNED FUND BALANCE WHEN COMPARED TO YOUR EXPENDITURES IN THE GENERAL FUND SINCE 2024.

GENERAL FUNDS BALANCE IS IN A VERY HEALTHY POSITION.

NEXT PROPRIETARY FUNDS.

THIS CAN BE BUSINESS TYPES, UTILITY FUND, CEMETERY FUND.

WE DO LOOK AT THESE DIFFERENTLY AS THEY ARE BUSINESS TYPE FUNDS AND SHOULD BE OPERATING AS A BUSINESS, SO WE WANT TO MAKE SURE THEY ARE SELF SUSTAINING.

I LIKE TO HIGHLIGHT HOW THEY ARE DOING FROM AN OPERATING STANDPOINT.

I'VE MARKED THOSE WITH THOSE ARROWS.

YOU CAN SEE THE UTILITY FUND.

WE HAVE AN OVERALL OPERATING INCOME OF A LITTLE OVER THREE MILLION.

WITH AFTER NOT OPERATING ACTIVITY, A TOTAL CHANGE IN DEPOSITION OF 3.2 MILLION.

ALSO INCLUDED THERE IN THIS OVERALL CASH FLOW FOR THE YEAR, WHICH ALWAYS WILL VARY FROM WHAT YOU SEE ON THE INCOME STATEMENT.

BUT THAT IS A 3.2 MILLION.

SO RELATIVELY CLOSE TO THAT OVERALL CHANGE IN DEPOSITION.

UTILITY FUND IN GREAT SHAPE.

CEMETERY FUND, SIMILARLY, MUCH LOWER DOLLARS, BUT ALSO JUST AS HEALTHY OPERATING INCOME, 24,000 FOR THE YEAR AFTER ANY NON OPERATING ACTIVITY, HAD NO INCREASE IN DEPOSITION OF 46,000 POSITIVE CASH FLOW OF 48,000.

BOTH FUNDS ARE SELF SUSTAINING HEALTHY POSITION ON THE 2024. THINGS LOOK GOOD.

NEXT. THESE TWO LETTERS THAT COME WITH THE REPORT.

ALWAYS WITH THE AUDIT REPORT, YOU GET THESE TWO LETTERS.

THERE'S A COMMUNICATION FOR THOSE CHARGED WITH GOVERNMENTS.

THAT LETTER GIVES YOU A LOT OF INFORMATION THAT IS REQUIRED TO BE COMMUNICATED AS IT RELATES TO MANAGEMENT'S RESPONSIBILITY OVER THE AUDIT.

OUR RESPONSIBILITY AS IT PERTAINS TO THE AUDIT, ALSO WOULD INCLUDE ANY ADJUSTMENTS THAT MAY BE NEEDED FOR THE YEAR.

THERE ARE THREE THINGS I ALWAYS LIKE TO POINT OUT FROM THAT LETTER.

ON THE FIRST BEING WITH ETHICS REQUIREMENTS, AND THE AUDIT WAS CONDUCTED IN COMPLIANCE WITH ALL ETHICS REQUIREMENTS CONCERNING INDEPENDENCE.

SECOND ITEM IS WHETHER OR NOT THERE WERE ANY DIFFICULTIES.

WHILE WE DID HAVE SOME DELAYS DUE TO SOME ISSUES GETTING THE COMPONENT UNITS AUDITED.

TOWN MANAGEMENT HAD EXCELLENT TO WORK WITH, HAD NO DIFFICULTIES ENCOUNTERED WORKING WITH MANAGEMENT AND PERFORMING THE AUDIT.

THEN WHETHER OR NOT THERE WERE AUDIT ADJUSTMENTS, THERE WERE A COUPLE OF AUDIT ADJUSTMENTS IDENTIFIED AND THOSE ARE BEING CORRECTED BY MANAGEMENT.

THE SECOND LETTER IN THE COMMUNICATION REGARDING INTERNAL CONTROLS, THIS WOULD BE WHERE WE IDENTIFY IF WE HAD ANY CONCERNS, WE WOULD IDENTIFY AND LIST THOSE THERE.

THERE ARE A COUPLE OF SMALL ITEMS OR, I SAY, SMALL, PRIMARILY DUE JUST TO THE COMPONENT UNIT AND MAKING SURE THAT WE WORK CLOSELY TO GET THAT RESOLVED SO IN THE FUTURE, YOUR NEW AUDITORS WILL NOT HAVE DIFFICULTY IN OBTAINING WHAT THEY NEED TO DO SO.

[00:25:03]

I WILL SAY THOSE COMPONENT UNITS, THE TEAM IS IN MUCH BETTER SHAPE THAN THEY WERE AND HAS SWITCHED INTO NEW ACCOUNTING MANAGEMENT.

I'M NOT REALLY CONCERNED AND I DON'T THINK THAT YOU WILL ENCOUNTER MUCH ISSUE THERE IN THE FUTURE.

>> MAYBE IT'S NOMENCLATURE AND LET ME ASK YOU A QUESTION, BUT I DON'T KNOW WHAT COMPONENT UNITS.

>> YES.

COMPONENT UNITS. THEY ARE REQUIREMENTS.

WE EVALUATE ANY ENTITY THAT MAY DO BUSINESS WITH THE TOWN, WE EVALUATE TO SEE IF IF THEY MEET THROUGH EXPIREMENTS TO BE TREATED AS COMPONENT THAT NEEDS TO BE PRESENTED AS PART OF THE FINANCIAL AUDIT REPORT.

THERE ARE SOME COMPONENTS THAT ARE TREATED AS BLENDED COMPONENT UNITS, SUCH AS THE ACADEMY, WESTLAKE ACADEMY AS THE COMPONENT UNIT, BUT IS DESIGNED IN SUCH A WAY WHERE IT'S REALLY PART OF THE TOWN, AND SO IT'S BLENDED WITHIN THE FINANCIALS OF THE TOWN.

AND THEN THERE'S DISCRETELY PRESENTED COMPONENT UNITS, WHICH ARE THEY'RE REQUIRED TO DUE TO LEGAL STRUCTURE OR WHAT HAVE YOU, BUT THEY'RE NOT A CORE PART OF THE TOWN'S FINANCIALS.

THEY ARE WITHIN THE REPORT, AND YOU'LL SEE THEM AS A CARVED OUT PORTION WITHIN THE STATEMENT OF THE POSITION AND A STATEMENT OF ACTIVITIES.

THERE ARE A SET APART COLUMNS FOR THOSE, AS WELL AS A SEPARATE SET OF STATEMENTS IN THE BACK OF THE REPORT THAT GIVES YOU THE BREAKDOWN OF THOSE.

THOSE ARE REQUIRED TO BE PRESENTED AS PART OF THE TOWN'S REPORT, BUT THEY HAVE NO IMPACT TO THE FINANCIAL STATEMENTS THAT ARE THE TOWN SPECIFICALLY. CORPORATE SETTING.

>> IN A IN A CORPORATE SETTING, THAT WOULD BE SOMETHING LIKE AN UNCONSOLIDATED SUBSIDIARY?

>> YES, SIR.

>> YES, SIR. IS THIS LIKE TEXAS STUDENT HOUSING? WHAT ARE WE TALKING ABOUT? IS THIS SPECIFICALLY TEXAS STUDENT HOUSING?

>> YEAH. FOR THE TOWN'S AUDIT, THEY ARE THE ONLY DISCRETELY PRESENTED COMPONENT UNIT, MEANING THAT THEY ARE JUST HANGING OUT THERE ON THE END.

WAS AS LOUIS JUST MENTIONED, THE ACADEMY IS CONSIDERED A BLENDED COMPONENT UNIT.

OUR FINANCIAL STATEMENTS, THEY EFFECTIVELY PRESENT AS AN OPERATING DEPARTMENT OR FUND WITHIN THE TOWN'S FINANCIALS.

IF YOU THINK BACK TO THE ACADEMIES AUDIT, WE ALSO HAVE THE FOUNDATION LISTED AS A DISCRETELY PRESENTED COMPONENT UNIT, WHERE IT'S NOT ACTUALLY IMPACTING THEIR BUDGET OR THEIR DOLLARS, BUT WE DO HAVE TO.

>> ONE THING I'D LIKE TO DO IN THE COMING YEAR IS TO GET THIS BOARD UP TO SPEED WITH TEXAS STUDENT HOUSING.

MAKE SURE WE UNDERSTAND THAT AND THE MOVING PARTS AND HOW IT'S TIED INTO.

>> WE'LL MAKE IT UP.

>> THANK YOU.

>> NO. THAT IS FOR ME, LOUIS.

WERE THERE ANY OTHER QUESTIONS YOU MIGHT HAVE, HAPPY TO ANSWER THOSE.

>> ANY OTHER QUESTIONS FROM COUNCIL? CAN I GET A MOTION TO APPROVE RESOLUTION 25-52 AS PRESENTED?

>> A MOVE BY MR. YACKIRA. CAN I GET A SECOND?

>> SECOND BY KEVIN SMITH. ALL IN FAVOR?

>> ANY OPPOSED? MOTION CARRIES.

THANK YOU VERY MUCH. CASEY, THANK YOU.

>> THANK YOU SO MUCH.

>> BEFORE YOU GO, CAN I ASK A LEADING QUESTION?

>> LET'S HEAR IT.

>> WE WERE SUPPOSED TO HAVE THIS AUDIT DONE BY MARCH?

>> YES.

>> GOING TO HAVE THE NEXT AUDIT DONE BY MARCH?

>> YES, SIR. THAT IS ALREADY UNDERWAY. YOU ARE WELCOME.

>> GOOD QUESTION.

>> THANK YOU.

>> CASEY, THANK YOU. AGENDA ITEM F3, DISCUSS, CONSIDER,

[F.3. Discuss, consider and act regarding Resolution 25-53 creating an Ad Hoc Committee composed of two Council Members and an undetermined number of citizens to assist the Town of Westlake in studying the feasibility of a Public/Private Partnership with Hillwood for the receipt and distribution of reused water in Westlake. (Town Manager Wade Carroll)]

AND ACT REGARDING RESOLUTION 25-53 CREATING AN AD-HOC COMMITTEE COMPOSED OF TWO COUNCIL MEMBERS AND A NUMBER OF CITIZENS TO BE DETERMINED BY COUNCIL TO ASSIST THE TOWN OF WESTLAKE IN STUDYING THE FEASIBILITY OF A PUBLIC PRIVATE PARTNERSHIP WITH HILLWOOD FOR THE RECEIPT AND DISTRIBUTION OF REUSE WATER IN WESTLAKE. MR. CARROLL.

>> GOOD EVENING, MAYOR AND COUNCIL MEMBERS.

THIS IS EXACTLY AS THE MAYOR STATED, A REQUEST OF STAFF TO CREATE AN AD-HOC COMMITTEE.

AN AD-HOC COMMITTEE IS SLIGHTLY DIFFERENT THAN A SUBCOMMITTEE OF COUNCIL AND THAT WE CAN HAVE REGULAR CITIZENS, NOT VOLUNTEERS THROUGH OUR COUNCIL MEMBERS TO BE A PART OF THIS COMMITTEE.

WE DO THAT BECAUSE WE HAVE A WEALTH OF KNOWLEDGE HERE IN WESTLAKE WITH SOME BACKGROUNDS THAT WE THINK WOULD BE VERY USEFUL.

WHEN WE'RE THINKING ABOUT WHO TO NOMINATE FOR AN AD-HOC COMMITTEE IN THE CITIZENRY, WE WOULD THINK ABOUT PEOPLE THAT ARE SKILLED IN ENGINEERING OR HAVE A BACKGROUND IN ENGINEERING, IN UTILITY WORK OR IN LARGE ACQUISITIONS BECAUSE AS I LOOK IN THE DIRECTION OF A GENTLEMAN WHO HAS SOME UTILITY WORK.

>> TELL HIS BACKGROUND, [LAUGHTER] YOU GOT DISCOUNT VOLUNTEERED.

>> THAT'S RIGHT. BUT WE REALLY HAD THIS GREAT OPPORTUNITY TO PARTNER WITH HILLWOOD ON REUSE WATER.

IT'S A WAY THAT WE CAN CONSERVE WATER CURRENTLY, AND THEN POSSIBLY SAVE US A LOT OF MONEY IN

[00:30:01]

THE FUTURE AS WATER RATES CONTINUE TO CLIMB THROUGHOUT THE STATE.

MOST OF THOSE THINGS THAT YOU READ TODAY ABOUT WATER, FRESHWATER ESPECIALLY, IS THAT WITH THE AMOUNT OF PEOPLE MOVING INTO NORTH TEXAS AREA, THERE'S JUST NOT GOING TO BE ENOUGH FRESHWATER FOR US TO FILL OUR PIPES, TO MAKE SURE THAT EVERY TIME YOU GO TO YOUR SINK AND TURN IT ON, THAT WE HAVE THAT ACCESSIBLE DRINKING WATER FOR US.

GREAT WAY FOR US TO DO THAT IS TO TAKE THINGS THAT DON'T NEED POTABLE WATER LIKE IRRIGATION OR COOLING TOWERS AND DATA CENTERS OR ENLARGED CAMPUSES.

THEY COULD BE SWITCHED OVER TO NON-POTABLE WATER OR REUSE WATER, WHICH IS TREED WATER THAT COMES FROM OUR WASTEWATER SYSTEM PLANTS.

THEN WE WOULD BE ABLE TO USE THAT IN THOSE VERY SPECIFIC AREAS AND SAVE OUR FRESHWATER OR WHAT WE NEED POTABLE WATER FOR.

THERE'S A DOWNSIDE TO THIS, AND THAT'S WHY I WOULD LIKE SOME INPUT FROM COUNCIL AND FROM OUR CITIZENS THAT HAVE SOME EXPERTISE IN THIS BACKGROUND.

IT'S A PUBLIC-PRIVATE PARTNERSHIP WITH HILLWOOD, SO WE'RE GOING TO HAVE TO DO SOME NEGOTIATING ON THAT ASPECT.

BUT THEN ALSO A LOT OF THIS IS A COMPLETELY SEPARATE SYSTEM BECAUSE AS YOU CAN IMAGINE, YOU CAN'T MIX YOUR POTABLE WITH NON-POTABLE WATER.

YOU'RE GOING TO HAVE TO HAVE NEW PIPES, NEW HOLDING TANKS, NEW PUMP STATIONS, ALL THOSE THINGS IN ORDER TO MOVE THIS WATER THROUGHOUT TOWN TO THE DIFFERENT AREAS THAT WE NEED TO MOVE IT.

THERE'S AN ROI THAT'S GOING TO HAVE TO BE FIGURED HERE THAT MAY BE WELL INTO THE FUTURE, QUITE HONESTLY.

>> BUT THERE IS A PAYBACK THAT'S SUBSTANTIAL.

>> THERE'S A PAYBACK THAT'S SUBSTANTIAL. YES, SIR.

BUT THEN WE ALSO HAVE TO LOOK AT YOU CAN'T CHARGE AS MUCH FOR NON-POTABLE WATER AS YOU CAN CHARGE FOR POTABLE WATER.

THERE WILL BE A DECREASE IN REVENUES ASSOCIATED WITH THAT.

WE JUST NEED TO LOOK AT WHAT IT'S GOING TO COST TO MAINTAIN OUR CURRENT SYSTEM AND ENSURE THAT WE CAN REPLACE THE SYSTEM PARTS AND THE SYSTEM PUMPS AND PIPES AND THINGS LIKE THAT IN THE FUTURE AND STILL BE ON THE CONSERVATIVE SIDE FOR WATER.

I TRULY BELIEVE THAT 10, 20 YEARS FROM NOW, THE COUNCIL THAT'S IN PLACE, THE CITY MANAGER THAT'S IN PLACE THAT TIME WILL BE VERY THANKFUL THAT WE'RE DOING THESE TYPES OF THINGS, EVEN IF THE ROI MAY BE INTO THE FUTURE.

IT'S JUST SOMETHING THAT WE REALLY NEED TO EXPLORE.

WE NEED TO SPEND A LITTLE MONEY ON THE FRONT END TO UNDERSTAND THE BUSINESS MODEL COMPLETELY AND THEN WE CAN DECIDE WHETHER OR NOT WE WANT TO ENTER INTO THIS PARTNERSHIP WITH HILLWOOD AND AT WHAT LEVEL.

WITH THAT, I SUGGEST THAT WE WOULD CREATE AN AD-HOC COMMITTEE MADE UP OF TWO COUNCIL MEMBERS AND THEN AS MANY CITIZENS AS YOU FEEL LIKE NEED TO BE ON THE COMMITTEE.

ONE OF THE THINGS THAT I WOULD SUGGEST IS THAT WE COULD OKAY THE DEVELOPMENT OF THIS, AND THEN YOU GUYS COULD SEND ME NAMES OF CITIZENS AS YOU THINK, IF YOU DON'T HAVE ANY NAMES RIGHT OFF HAND, THAT YOU WOULD WANT TO NOMINATE.

WE COULD SEND THOSE TO ME OVER THE NEXT WEEK.

I CAN REACH OUT TO THEM AND MAKE SURE THAT THEY'RE ON BOARD WITH THIS. YES, SIR.

>> I DID ASK MICHAEL, HAPPY TO SERVE.

THANK YOU, MICHAEL, FOR THAT.

IS THERE ANYONE ON COUNCIL WHO WANTS TO SERVE ON THIS? NOT ALL AT ONCE. YOU WANT TO DO IT?

>> YEAH, I'D BE HAPPY TO BE TAKE CALLS.

>> PERFECT.

>> WADE, WE WILL HAVE SUPPORT FROM OUTSIDE SOURCE, RIGHT?

>> THAT'S CORRECT. YES, SIR.

YOU GUYS HAVE GIVEN ME THE ABILITY TO SPEND UP TO A CERTAIN AMOUNT OF MONEY.

I'M TALKING TO AN ENGINEERING FIRM AND TO NEWGEN WHO HELPED US OUT WITH OUR RATE STUDY EARLIER IN THE YEAR.

WE WOULD BE ABLE TO USE AN ENGINEERING FIRM TO HELP US DECIDE.

BEFORE WE GO INTO A LOT OF ENGINEERING, I'M NOT GOING TO SPEND A LOT OF MONEY, BUT GIVE US AN IDEA OF WHAT WE WOULD NEED TO DO SYSTEM WISE.

THEN WE WOULD TAKE THAT NUMBER TO NEWGEN AND SAY, WHAT RATES COULD WE POSSIBLY CHARGE FOR REUSED WATER, BETTER UNDERSTAND THE MAINTENANCE IN THAT SYSTEM THROUGH THE ENGINEERING WORK AND THROUGH KYLE WITH PUBLIC WORKS.

THEN WE CAN MAKE A DECISION ON THE DIRECTION THAT WE WANT TO GO.

>> WE GOT A COUPLE OF NAMES THAT RESIDENTS THAT MIGHT BE A GOOD FIT HERE THAT HAVE RELATIONSHIP WITH HILLWOOD, HAVE GREAT BACKGROUND AND YOU'RE LOOKING FOR, SO WE'LL DO THAT OFFLINE.

>> GO AHEAD. YES, SIR.

>> JUST ONE MORE QUESTION. I THINK WE SHOULD SAY WHAT THE TIME FRAME FOR [INAUDIBLE].

>> YES, SIR. I WOULD SAY 60 DAYS.

WE'RE LOOKING AT GETTING A TURNAROUND BY THE END OF FEBRUARY.

>> BEGINNING TO END, THE 60 DAYS? [OVERLAPPING]

>> YES, SIR. THAT'S OUR TIME FRAME.

>> THAT'S OUTSTANDING. GREAT QUESTION.

>> I'M GOING TO MOVE ON THE AD-HOC COMMITTEE.

>> DO WHAT?

>> DO I HAVE A MOTION TO APPROVE RESOLUTION 25-53 TO CREATE THE WATER REUSE AD-HOC COMMITTEE?

>> AND NOMINATING.

>> NOMINATING MICHAEL YACKIRA AND TAMMY REEVES.

>> THAT'S CORRECT.

>> EXCELLENT. ANY OPPOSED? MOTION CARRIES. THE SUSPENSE.

>> THANK YOU ALL.

>> THAT MIGHT HAVE BEEN THE MOST EFFICIENT MEETING WE HAD.

TAMMY, MICHAEL, THANK YOU VERY MUCH.

THAT WILL BE FUN. I THINK IT WILL BE INTERESTING FOR OUR TOWN.

I THINK IT'S SOMETHING VERY MATERIAL IN THE LONG TERM.

[00:35:03]

THE TIME IS 4:35.

WE CANNOT START THE ACADEMY MEETING UNTIL FIVE O'CLOCK, SO WE'RE GOING TO TAKE RECESS UNTIL FIVE O'CLOCK.

I DON'T WANT TO RUN UPSTAIRS AND HAVE TO RUN DOWNSTAIRS IF THAT'S OKAY WITH Y'ALL.

WE TAKE RECESS AND WE'LL START AT FIVE O'CLOCK SHARP.

I DO KNOW WE PROBABLY HAVE A LOT OF KIDS SHOWING UP THAT ARE UP TO STATE CHAMPIONS, SO WE'LL ADJOURN THE MEETING AND REJOIN AT FIVE O'CLOCK.

IT'S FIVE O'CLOCK, WE'RE GOING TO START WITH THE WESTLAKE COUNTY BOARD OF TRUSTEES MEETING.

WE HAVE A QUORUM PRESENT.

[PARENT/PUBLIC COMMENTS]

I HAVE TWO PUBLIC PARENT COMMENTS, THE FIRST ONE IS SPENCER THURMAN.

PLEASE APPROACH, STATE YOUR NAME AND ADDRESS FOR THE RECORD.

>> MY NAME IS SPENCER THURMAN.

MY ADDRESS IS 10621 GRAYHAWK LANE, FORT WORTH, TEXAS.

BOARD MEMBERS, WHILE YOU MAY ONLY SEE A FEW PARENTS SPEAKING THIS EVENING, PLEASE UNDERSTAND THAT WE REPRESENT MANY PARENTS AND FACULTY MEMBERS WHO WILL SHARE CONCERNS ABOUT THE DIRECTION OF WESTLAKE ACADEMY.

MANY OTHERS ARE UNABLE TO SPEAK DUE TO SCHEDULING CONFLICTS, FEAR OF RETALIATION, OR CONCERN FOR THEIR EMPLOYMENT.

I AM NOT SPEAKING ALONE.

MY FAMILY HAS BEEN PART OF THE WESTLAKE ACADEMY COMMUNITY FOR EIGHT YEARS.

WE HAVE FOUR CHILDREN WHO HAVE ATTENDED THE ACADEMY, EXPERIENCING EVERY GRADE, K-12.

WE CURRENTLY HAVE THREE CHILDREN ENROLLED, ALL OF WHOM ARE DOING WELL ACADEMICALLY AND BEHAVIORALLY.

WE HAVE NAVIGATED DYSLEXIA AND SPEECH SERVICES, ARD MEETINGS, AND 504 ACCOMMODATIONS.

OUR CHILDREN HAVE PARTICIPATED IN ATHLETICS, CHESS TOURNAMENTS, SPELLING BEES, AND TALENT SHOWS.

WE LOVE WESTLAKE ACADEMY.

MY WIFE HAS A PROFESSIONAL BACKGROUND IN EDUCATION AND HAS SUPPORTED THE ACADEMY FOR THE PAST SIX YEARS AS A LONG-TERM SUBSTITUTE AND PART-TIME TEACHER.

THROUGH THIS WORK, OUR FAMILY HAS DEVELOPED A DEEP UNDERSTANDING OF THE SCHOOL'S CULTURE, FACULTY, AND STUDENTS.

THIS FALL MARKED THE FIRST TIME IN EIGHT YEARS THAT WE FELT COMPELLED TO ATTEND, THEN SPEAK AT A BOARD MEETING DUE TO GROWING CONCERNS ABOUT HOW THE ACADEMY IS BEING ADMINISTERED.

THESE CONCERNS BEGAN LAST SPRING AS CHANGES BEGAN WITHOUT ANY INPUT REGARDING LONG TIME TRADITIONS IN SCHOOL CULTURE.

THEY INTENSIFIED THIS FALL AS NUMEROUS CHANGES WERE IMPLEMENTED WITH LITTLE TO NO COMMUNICATION TO FAMILIES OR STAFF.

WHEN WE ASKED QUESTIONS OUT OF GENUINE CONCERN, WE FELT TARGETED.

MOST TROUBLING ON NOVEMBER 3RD, MY WIFE LEARNED, WITHOUT ANY COMMUNICATION FROM ADMINISTRATION OR HR, THAT SHE WAS NO LONGER ALLOWED TO SUBSTITUTE.

HER ASSIGNMENTS WERE CANCELED THROUGH A SYSTEM-GENERATED NOTICE AND HER CREDENTIALS WERE REVOKED WITHOUT EXPLANATION.

THE ACADEMY CONTINUES TO RETAIN SUBSTITUTES WHO DO NOT FOLLOW PROVIDED LESSON PLANS, YET REMOVED A CERTIFIED TEACHER.

AT THE MAY 20TH, 2025 BOARD MEETING, MAYOR GREAVES STATED, CHANGE IS HARD.

THAT IS TRUE, BUT CHANGE MUST ALSO BE PURPOSEFUL AND ALIGNED WITH THE SCHOOL MISSION.

EARLIER THIS YEAR, WESTLAKE ACADEMY RECEIVED A STRONG FIVE-YEAR IB EVALUATION STATING THAT EVERY CORNER OF THE SCHOOL EXUDES AN IB EDUCATION.

THE ACADEMY ALSO EARNED A 98 ON THE 2025 TEA ACCOUNTABILITY RATING, THE HIGHEST IN NORTH TEXAS.

GIVEN THESE RESULTS, MANY EXPECTED THOUGHTFUL INCREMENTAL IMPROVEMENTS.

INSTEAD, THERE HAVE BEEN HUNDREDS OF CHANGES THIS YEAR.

AS ONE PARENT SAID, THEY HAVE CHANGED EVERYTHING ABOUT OUR SCHOOL.

THIS RAISES A CRITICAL QUESTION.

ARE THESE CHANGES BEING GUIDED BY IB AND TEA RECOMMENDATIONS, OR ARE THEY DRIVEN PRIMARILY BY TEST SCORES RATHER THAN MEANINGFUL ACADEMIC GROWTH? THIS HAS BEEN AN EXTREMELY DIFFICULT YEAR FOR MANY PARENTS, TEACHERS, AND STAFF.

TEACHING IS DEMANDING UNDER ANY CIRCUMSTANCE AND EVEN MORE SO IN AN IB ENVIRONMENT.

WESTLAKE ACADEMY'S TEACHERS NEED YOUR SUPPORT AND THEY NEED HOPE.

SOME HAVE ALREADY LOST THAT HOPE AND ARE SEEKING EMPLOYMENT ELSEWHERE.

I RESPECTFULLY ASK AND PARENTS AND STAFF, TRUST THE BOARD OF TRUSTEES.

CAN THEY COUNT ON YOU TO PROVIDE THE LEADERSHIP, STABILITY, AND HOPE NEEDED TO CONTINUE SERVING OUR STUDENTS WELL? THANK YOU.

>> THANK YOU. SUSAN THURMAN, PLEASE STATE YOUR NAME AND ADDRESS.

>> MY NAME IS SUSAN THURMAN, AND I LIVE IN FORT WORTH, TEXAS.

WE RECEIVED AN IB VIOLATION EMAIL FOR ONE OF OUR CHILDREN LAST WEEK AND WE WOULD LIKE TO THANK THE SECONDARY OFFICE FOR SOFTENING THE WORDING AND CHANGING IT TO BE MORE COMPASSIONATE.

THE PREVIOUS WORDING CAME ACROSS VERY HARSHLY TO MANY PARENTS, SO WE GREATLY APPRECIATE THIS COMPASSIONATE CHANGE.

THIS HAS BEEN AN INTERESTING FEW MONTHS.

ON FRIDAY, OCTOBER 31ST,

[00:40:03]

I RECEIVED A PHONE CALL FROM THE TOWN OF WESTLAKE.

IT FELT INTIMIDATING AND ODD SINCE IT CAME FROM THE TOWN ON A FRIDAY WHEN OFFICES ARE SUPPOSEDLY CLOSED.

THIS PHONE CALL IS FROM KELLY RITCHIE, AND IT WAS THE ONLY TIME WE HAVE SAID MORE THAN TWO WORDS TO EACH OTHER.

EVEN MORE INTERESTING SINCE WE WORKED IN THE SAME HALLWAY FOR SEVEN MONTHS LAST YEAR, AND HER QUESTIONS COULD HAVE BEEN SENT BY EMAIL.

I LEARNED MY LESSON THOUGH.

MONDAY, NOVEMBER 17TH, I RECEIVED MULTIPLE PHONE CALLS, INCLUDING ONE FROM KIM GREAVES AND ANOTHER FROM MAXWELL ITUAH.

I DID NOT ANSWER THOSE PHONE CALLS AS THEY FELT LIKE ACTS OF INTIMIDATION AND I AM NOT STUPID.

ODDLY, NONE OF THE PEOPLE WHO CALLED ME MONDAY SAID A WORD TO ME WHEN THEY SAW ME AT THE BOARD MEETING ON THE 18TH, NOR SINCE THEN.

I WAS TOLD BY A WESTLAKE PARENT THAT THE ADMINISTRATION WAS CONCERNED THAT I WOULD YELL AND CAUSE A SCENE AT THE LAST BOARD MEETING.

I HAVE NEVER ACTED IN THAT MANNER, YET THE ADMINISTRATION WAS IN A PANIC AND THEY HAD TO FIND A SOLUTION OR COUNTERATTACK AGAINST WHAT THEY THOUGHT WOULD BE MY WORDS.

I FELT LIKE MY NAME WAS BEING SMEARED AND THAT THEY WERE TRYING TO INTIMIDATE ME FROM SPEAKING.

THEIR UNETHICAL ATTACK OCCURRED DURING THE PARENT COMMENTS OF THE LAST MEETING, BUT I SPOKE ON COMPASSION.

IT IS PRETTY DIFFICULT TO DISCREDIT SOMEONE WHO SPEAKS ABOUT COMPASSION.

GOD KNOWS EVERYTHING AND ON FRIDAY, NOVEMBER 14TH, HE HELPED ME TO KNOW THAT I SHOULD SPEAK ABOUT COMPASSION OR THE LACK THEREOF AT THE ACADEMY.

SAFETY AND SECURITY SEEMS TO BE A POPULAR PHRASE THIS SCHOOL YEAR, BUT ONE MUST ASK, IS IT ALWAYS THE ANSWER, OR IS IT JUST A METHOD OF CONTROL AND A WAY TO STOP PARENTS FROM BEING INQUIRERS.

ACCORDING TO THE NATIONAL CENTER FOR SCHOOL SAFETY, A POSITIVE AND SUPPORTIVE SCHOOL CLIMATE IS ONE OF THE MOST IMPORTANT PARTS OF PREVENTION, AND SCHOOL CLIMATE AND PHYSICAL SECURITY HAVE BEEN FOUND TO BE DIRECTLY RELATED.

IS WESTLAKE ACADEMY SAFER TODAY THAN IT WAS LAST YEAR, OR HAS THE CURRENT SCHOOL CLIMATE AND LACK OF COMPASSION SHOWN BY ADMINISTRATION MADE THE ACADEMY LESS SAFE? GAS LIGHTING, UNETHICAL BEHAVIORS, CONTROLLING, SILENCING, RETALIATION, PLAYING THE VICTIM, A LACK OF EMPATHY, A NEED FOR EXCESSIVE ADMIRATION.

THESE ARE SIGNS OF SERIOUS PSYCHOLOGICAL ISSUES THAT CANNOT BE QUICKLY NOR EASILY FIXED.

PEOPLE THAT EXHIBIT THESE BEHAVIORS OFTEN ABUSE AND CAUSE TRAUMA TO OTHERS.

>> NONE OF THESE FIT THE IB LEARNER ATTRIBUTES.

WE ARE CURRENTLY WITNESSING THE DISSOLUTION OF THE IB AT WESTLAKE ACADEMY.

THESE BEHAVIORS START AT THE TOP, AND THEY ARE TRICKLING DOWN.

GOD CARES ABOUT HOW ALL OF HIS CHILDREN ARE TREATED AT WESTLAKE ACADEMY.

MY CALL TO ACTION IS THIS.

PLEASE STOP THIS ESCALATION OF COMMITMENT ERROR.

THE LONGER IT CONTINUES, THE MORE TRAUMA WILL BE INFLICTED.

MORE TRUST WILL BE LOST, AND THE LONGER RECOVERY WILL BE FOR PARENTS, TEACHERS, AND STUDENTS. THANK YOU.

>> THANK YOU. NEXT ON

[I.1. Recognition of TAIAO State Championship Athletes for Fall 2025.]

THE AGENDA ITEM PRESENTATION OF RECOGNITION IS RECOGNITION OF THE TAO STATE CHAMPION ATHLETES FOR FALL OF 2025.

>> WE ARE SO HAPPY TONIGHT TO BE ABLE TO RECOGNIZE OUR ATHLETES WHO HAVE PERFORMED IN AN EXCELLENT MANNER, AND I WANT TO FIRST OF ALL, INTRODUCE OUR ATHLETIC DIRECTOR SARAH JONES, IF YOU'VE NOT GOTTEN TO SPEND MUCH TIME WITH HER.

SHE IS PHENOMENAL.

WE ARE SO LUCKY TO HAVE HER.

SHE'S COME IN AND HIT THE GROUND RUNNING.

SHE WALKED INTO A VERY DIFFICULT SITUATION WHERE WE HAD ISSUES WITH COMMUNICATION.

WE HAD ISSUES WITH BUDGETING.

WE HAD ISSUES WITH SOMETIMES HAVING APPROPRIATE SECURITY.

WE HAD ISSUES WITH PEOPLE BEING AROUND OUR ATHLETES WHO HAD NOT BEEN THROUGH PROPER BACKGROUND CHECKS.

WE HAD NEW LEGISLATION IN PLACE THIS YEAR THAT TOLD US WE NEEDED CHILD SAFETY SEATS AND OUR BUSES, AND SO THAT HAS BEEN RECTIFIED AND SARAH HAS DONE SO MUCH.

I COULD GO ON AND ON, BUT THAT'LL BE FOR ANOTHER TIME.

THANK YOU FOR BEING HERE. I'M GOING TO PASS THIS ON TO HER SO SHE CAN GIVE YOU A RECAP OF OUR FALL SPORTS.

>> EXCELLENT.

>> HI. I'M SARAH JONES, IF I HAVEN'T MET YOU.

BEFORE I TURN THINGS OVER TO COACH CLAUSEN TO TALK ABOUT OUR CROSS COUNTRY PROGRAM AND INTRODUCE OUR WONDERFUL STATE CHAMPIONS OVER THERE.

I'D JUST LIKE TO SHARE A QUICK SNAPSHOT OF THE INCREDIBLE ATHLETIC ACHIEVEMENTS THAT WE'VE DONE THIS SEMESTER SO FAR.

OUR JUNIOR HIGH FOOTBALL TEAM FINISHED THE SEASON 5 AND 3, CAPPED IT OFF WITH THE WINNING JUNIOR HIGH BOWL CHAMPIONSHIP.

OUR HIGH SCHOOL FOOTBALL TEAM HAD AN OUTSTANDING YEAR AS WELL, FINISHING EIGHT AND TWO, MAKING IT TO THE SECOND ROUND OF PLAYOFFS.

[00:45:02]

OUR VOLLEYBALL PROGRAM HAD A VERY SUCCESSFUL SEASON ACROSS ALL LEVELS.

SEVENTH GRADE TEAM WENT 7 AND 3, YOUR EIGHTH GRADE TEAM WAS UNDEFEATED 16 AND 0, AND WERE REGIONAL CHAMPIONS.

JV FINISHED 14 AND 2 AND VARSITY CLOSE THE SEASON WITH 21 AND 10 WITH A REGIONAL RUNNER UP AND PLACED FOURTH IN THE [INAUDIBLE] STATE TOURNAMENT.

THIS YEAR ALSO MARKED THE FIRST SEASON OF HIGH SCHOOL SWIMMING.

IT JUST ENDED THIS LAST WEEKEND, AND OUR SWIMMERS HAVE ALREADY MADE A STRONG STATEMENT.

WE HAD EIGHT SWIMMERS QUALIFY FOR THE TESCA CHAMPIONSHIPS, FOUR GIRLS AND FOUR BOYS.

THAT WAS OUR TEAM. EVERY SWIMMER ADVANCED TO FINALS.

THEY EARNED FOUR WINNER FINISHES ALONG WITH MULTIPLE THIRD, FOURTH, AND FIFTH PLACE FINISHES.

AS A TEAM, OUR FOUR GIRLS PLACE THE 11TH PLACE OUT OF 33 TEAMS, AND OUR BOYS FINISHED SIX OUT OF 35 TEAMS. IT'S SURE AN EXCITING AND SUCCESSFUL SEMESTER FOR WESTLAKE ACADEMY ATHLETICS, AND WITH THAT, I'M PROUD TO INTRODUCE.

AMANDA COTHRA WHO HAS BEEN HERE FOR 12 YEARS, AND THANKS TO THE STATE CHAMPIONSHIPS THAT I JUST RECEIVED FROM MAYOR GREAVES, OUR STATE CHAMPIONSHIPS IN CROSS COUNTRY HAVE COME UNDER HER HEAD COACHING, AND 2025 WAS HER 10TH ONE.

AMANDA COTHRA, IF YOU AND YOUR GIRLS COULD PLEASE COME UP HERE.

[APPLAUSE]

>> COME RIGHT UP HERE SO WE CAN ALL ADMIRE YOU.

FIRST OF ALL, I WANT TO THANK YOU ALL FOR INVITING MYSELF AND THESE LOVELY YOUNG LADIES HERE THIS EVENING, AND I ALSO WANT TO THANK COACH JONES FOR HER LEADERSHIP THIS YEAR.

THE SEASON WENT VERY SMOOTHLY.

IT WAS WONDERFUL TO HAVE HER COME OUT AND JOIN US AT SEVERAL OF THE MEETS.

AS YOU KNOW, WE DON'T HAVE A HOME TURF TO RUN ON.

WE DON'T REALLY GET ANY VISITORS COMING AND WATCHING US.

IT REALLY MEANT A LOT TO US AND THE PARENTS AND THE TEAM TO HAVE HER OUT THERE.

ALSO ONE OF THE HIGHLIGHTS IS WE PARTNERED UP WITH THE FIRE STATION TO DO THE 5K RUN AND MAYOR GREAVES, HE CAME OUT NEXT YEAR, I'M GOING TO GET HIM TO RUN WITH US SO HE CAN START TRAINING EARLY.

THAT WAS A REALLY GREAT SHOW OF COMMUNITY SUPPORT FOR THE TEAM SHOWING UP AND DOING SOMETHING FOR SOMEONE ELSE OTHER THAN THEMSELVES.

STANDING BEFORE YOU IS JUST AN INCREDIBLE GROUP OF YOUNG LADIES.

WE'RE MISSING ONE RUNNER.

SHE'S PROBABLY OUT FOR A RUN OR STUDYING FOR EXAMS. BUT WE HAD A TEAM OF SEVEN MIGHTY GIRLS, AND I DON'T KNOW WHAT YOU KNOW ABOUT CROSS COUNTRY, BUT IT'S PRETTY MUCH A REHEARSAL EVERY MEET UNTIL YOU GET TO THE STATE MEET.

WHEREAS YOU MIGHT THINK IT'S AN INDIVIDUAL SPORT, IT REALLY COMES DOWN TO A TEAM EFFORT.

THIS YEAR, WE HAD LEXIE KRIEGER. CAN YOU STAND FORWARD? SHE WAS OUR STATE RUNNER, [APPLAUSE] SHE RAN A PR OF 12 MINUTES AND 15 SECONDS IN THE TWO MILE HALEN COCKER PLACED FIFTH AT STATE.

SHE [APPLAUSE] FINISHER.

THEN TRICKLING IN LITERALLY LIKE 11,12,13,14 WAS THESE LOVELY LADIES, OLIVIA DAMICO, OLIVIA BRISTO, ELEANOR KRIEGER, AND JOSSLYN TIDDON.

ELEANOR IS OUR LOWLY SENIOR, AND SHE'S DONE AN OUTSTANDING JOB LEADING THESE GIRLS.

[APPLAUSE]

>> YEAH.

>> I REALLY WON'T KEEP YOU MUCH MORE BECAUSE I KNOW YOU ALL HAVE THINGS TO DO, BUT I DID WANT TO SAY AND I DIDN'T LOOK IT UP BECAUSE OF FPA VIOLATION, PROBABLY.

BUT I WOULD VENTURE TO SAY THAT THESE LADIES STAND IN FRONT OF YOU HAVE A CUMULATIVE GPA OF OVER 4.0.

THAT'S JUST HOW OUTSTANDING THEY ARE.

[APPLAUSE] CONGRATULATIONS.

I CALLED THESE LADIES THE WONDER WOMEN, AND I PROMISED THEM A LITTLE CHOSKI GIFT, BUT I DIDN'T UNWRAP THEM, BUT YOU'RE GOING TO GET A LITTLE THIS LITTLE WONDER WOMAN DOLL TO HANG ON YOUR BACKPACK AND JUST REMEMBER HOW WONDERFUL YOU ARE SO SEE ME BEFORE YOU LEAVE.

HERE THEY ARE. THEY'RE PRETTY INCREDIBLE.

I'M ALWAYS LOOKING FOR MORE RUNNERS, BUT IT ONLY TAKES SEVEN TO MAKE A TEAM, AND WE HAD JUST WHAT WE NEEDED TO DO THAT THIS YEAR.

I'M INCREDIBLY PROUD OF ALL OF ALL IN THE COMMUNITY FOR YOUR SUPPORT, AND AGAIN, TO COACH JONES FOR HER SUPPORT. THANK YOU.

>> GREAT JOB YOU-ALL. COACH, ONE SENIOR, SO WE'LL EXPECT TO SEE YOU UP HERE NEXT YEAR WITH ANOTHER STATE CHAMPION.

>> OH, YEAH. WE GOT AN INCREDIBLE TEAM COMING UP.

OUR JUNIOR HIGH GIRLS ARE GREAT.

I WILL SAY THAT THE JUNIOR HIGH GIRLS PLACED SECOND AND THEN BOTH OF OUR BOYS TEAM PLACED THIRD.

DAWN IN SAGIN WHEN YOU ALL WERE UP HERE IN THE MUD RUN,

[00:50:01]

WE WERE DOWN THERE IN THE MUD RUN.

>> AMANDA, ALL OF THEM RUN ON TRACK THIS SPRING?

>> THAT'S THE PLAN.

>> OKAY.

GOOD.

I KNOW I'VE SAID THIS A FEW TIMES.

I THINK WE SAID IT WAS AMANDA'S 10TH GIRLS CROSS COUNTRY CHAMPIONSHIP AT WESTLAKE ACADEMY.

OUR SCHOOL IS 22 YEARS OLD.

THEIR STATE CHAMPIONSHIP THIS YEAR MADE THAT OUR 54TH STATE CHAMPIONSHIP IN 22 YEARS. IT'S PRETTY AMAZING.

I KNOW SOME OF THESE GIRLS WHEN I COACHED A FEW YEARS AGO, JUST A GREAT JOB.

GREAT JOB YOU-ALL. THANK YOU, AMANDA.

[APPLAUSE] AMANDA IS PROBABLY TAKEN FOR A RUN NOW.

WELL DONE. THANKS, KELLY. LET'S SEE.

OUR CONSENT AGENDA.

[CONSENT AGENDA]

IS THERE ANYBODY WANT TO TALK ABOUT ANYTHING ON THE CONSENT AGENDA?

>> I'D LIKE TO CALL J2.

>> J2. CAN I GET APPROVAL ON THE CONSENT AGENDA FOR J1 AND J3?

>> ANY OPPOSED? MOTION CARRIES J2,

[J.2. Discuss, consider and act to approve WA Resolution 25-29 adopting the Westlake Academy Staff Handbook as amended (Sandy Garza, Human Resources Director)]

DISCUSSED CONSIDER ACT APPROVED W RESOLUTION 25-29 ADOPTING THE WESTLAKE ACADEMY PERSONNEL MANUAL AS AMENDED.

I THINK THERE WAS A QUESTION ON.

>> THERE WAS AN ADDITION ON PAGE 40 REGARDING USING A RECORDING DEVICE, AND I JUST THINK WE NEED SOME MORE VERIFICATION. SUGGESTION.

>> SURE. MY UNDERSTANDING IS YOU'RE INTERESTED IN LIMITING IT SO THAT IT'S CLEAR THAT IT'S NOT INFRINGING UPON AN EMPLOYEE'S RIGHT TO RECORD OUTSIDE OF THE SCHOOL OR OUTSIDE OF ANY DUTIES RELATED TO THEIR TO THEIR ROLE.

>> YEAH.

>> WE CAN HASH IT OUT RIGHT NOW.

>> CAN WE APPROVE WITH THAT CONDITION.

>> WITH THAT CONDITION? YES. BECAUSE THE RESOLUTION ACTUALLY AUTHORIZES DR. RICHIE TO MAKE CHANGES AS NECESSARY.

>> BASICALLY, IT'S JUST TO MAKE THE RULE EFFECT OF ON SCHOOL PROPERTY OR SCHOOL BUSINESS.

MIKE CATCHING THAT RIGHT?

>> YES. MAKING SURE THAT THE LIMITATION ON RECORDING IS LIMITED TO THOSE SCENARIOS WHERE IT DIRECTLY RELATES TO THEIR ROLE AS AN EMPLOYEE ON SCHOOL BUSINESS OR SCHOOL GROUNDS.

>> CAN I GET A MOTION APPROVE J2 BASED ON THE STIPULATION, WE WILL COME BACK AND CLEAN UP THE LANGUAGE THAT IT'S ONLY FOR WHAT?

>> YOU HAVE A QUESTION?

>> I'M SORRY?

>> NO.

>> OKAY.

>> CAN I GET A MOTION TO APPROVE J2 BASED ON, WE'LL COME BACK AND CLEAN UP THE LANGUAGE THAT IT IS FOR SCHOOL USE AND SCHOOL LOCATION.

>> ANY OPPOSED? MOTION CARRIES.

THANK YOU, GUYS VERY MUCH.

[EXECUTIVE SESSION]

REGULAR BOARD OF TRUSTEE ITEMS, WE'RE GOING TO TALK TO THIS ONE AFTER EXECUTIVE SESSION.

WE'RE GOING TO GO INTO EXECUTIVE SESSION.

TOWN COUNCIL BOARD OF TRUSTEES CONDUCT A CLOSED SESSION PURSUANT TO SECTION 551-071 TWO OF THE TEXAS GOVERNMENT CODE FOR THE PURPOSE SEEKING CONFIDENTIAL LEGAL ADVICE FROM THE TOWN ATTORNEY, WESTLAKE ACADEMY FOR THE FOLLOWING.

L1, SECTION 551-071, CONSULTATION WITH LEGAL ADVICE FROM THE TOWN ATTORNEY REGARDING PENDING LITIGATION, VERTICAL BRIDGE VERSUS TOWN OF WESTLAKE, L2, SECTION 551.0741, DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT OF DUTIES OR PUBLIC OFFICER OR EMPLOYEE, BI-ANNUAL UPDATE OR REVIEW FOR ONE HEAD OF SCHOOL AND TOWN MANAGER.

THEN WE WILL ADD L3 AGENDA ITEM, K1, I'M SORRY, DISCUSS THAT.

IT IS NOW 5:19 WE ADJOURN INTO EXECUTIVE SESSION.

OKAY. IT IS 8:19, WE'RE COMING OUT OF EXECUTIVE SESSION.

FOLLOW UP FROM EXECUTIVE SESSION,

[K.1. Discuss, consider and act on accepting donations from private donors to fund the Campus Guardian Angel Program (Dr. Kelly Ritchie, Head of School) (Part 1 of 2)]

REGULAR AGENDA ITEM K1, DISCUSSED CONSIDER ACT, ACCEPTING DONATIONS FOR PRIVATE DONORS TO FUND CAMPUS GUARDIAN ANGEL.

THAT WILL BE TABLED UNTIL WE CAN FURTHER DISCUSS THE DETAILS UNTIL THE NEXT MEETING.

TODD, I THINK YOU HAVE A MOTION TO READ.

[Additional Item]

>> YES, I DO. I'D LIKE TO HAVE A MOTION AND A SECOND TO REMOVE THE DISCUSSION AND ACTION RELATED TO ORDINANCE 1038, APPROVING A REQUEST FROM THE MARQUEE GROUP TO REZONE APPROXIMATELY 25 ACRES OF LAND LOCATED AT 4110 AND 4120 ASPEN LANE,

[00:55:05]

AND CURRENTLY ZONED AS R5, COUNTRY RESIDENTS DISTRICT TO TC, TOWN CENTER FORM BASED DEVELOPMENT OFF THE TABLE FOR DISCUSSION AT THE NEXT COUNCIL MEETING.

>> CAN I GET A MOTION?

>> MOTION CARRIES. THANK YOU. TODD.

>> MR. MAYOR, I'M SORRY.

[K.1. Discuss, consider and act on accepting donations from private donors to fund the Campus Guardian Angel Program (Dr. Kelly Ritchie, Head of School) (Part 2 of 2)]

COULD WE HAVE A MOTION TO TABLE?

>> I'M SORRY. CAN I GET A MOTION ON K1? [OVERLAPPING]

>> I'LL MAKE THAT MOTION.

>> CAN I GET A SECOND.