[00:00:03]
[A. CALL REGULAR WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING TO ORDER AND ANNOUNCE A QUORUM PRESENT ]
OR AFTERNOON.WELCOME TO THE WEST ACADEMY BOARD OF TRUSTEES REGULAR MEETING.
THE TIME IS 5 0 1 AND A QUORUM IS PRESENT.
TONIGHT'S INVOCATION WILL BE PROVIDED BY DINETTE RHODES.
OUR DEAR MOST GRACIOUS FATHER IN HEAVEN, WE ARE VERY GRATEFUL, COME TO THEE WITH GRATEFUL HEARTS FOR THESE MEN AND WOMEN WHO TAKE TIME OUT OF THEIR BUSY SCHEDULES TO WORK TOGETHER TO MAKE GOOD PLANS FOR THE TOWN OF WESTLAKE AND ALSO WESTLAKE ACADEMY.
WE ARE ALSO DEEPLY GRATEFUL FOR ALL THOSE WHO SERVE IN THIS TOWN AND AT WESTLAKE ACADEMY.
THEY'RE GRATEFUL FOR THE KNOWLEDGE AND THE EXPERTISE THAT THEY BRING, THE OPPORTUNITY THAT OUR CHILDREN HAVE TO LEARN TO GROW, AND TO GAIN A GREAT EDUCATION SO THAT THEY MAY GO FORTH AND BE LEADERS IN WHATEVER THEY FIELDS THAT THEY CHOOSE TO PURSUE.
WE ARE GRATEFUL FOR THE TEACHERS FOR THE TIME THAT THEY TAKE TO PREPARE AND TO LEARN, AND TO BE ABLE TO INSTILL SO MUCH, NOT JUST KNOWLEDGE, BUT ALL THE IB LEARNER PROFILES INTO THESE CHILDREN.
WE ARE ESPECIALLY GRATEFUL THIS EVENING FOR MS. HUGHES FOR THE TIME THAT SHE HAS SPENT GUIDING AND DIRECTING, HAVING AN INFLUENCE ON SO MANY CHILDREN.
AND WE PRAY FOR HER THAT SHE MAY HAVE THIS STRENGTH TO BATTLE WHAT LIES AHEAD FOR HER.
AND ALSO, WE PRAY FOR THE DOCTORS THAT ARE HELPING HER, THAT THEY MAY BE INSPIRED TO KNOW WHAT'S THE BEST COURSE OF ACTION, OF HOW TO TREAT HER AND HELP MAKE LIFE A LITTLE BIT MORE COMFORTABLE FOR HER.
PRAY THAT SHE KNOWS THAT THERE ARE MANY ARMS THAT ARE WRAPPED AROUND HER IN LOVE AND COME TO THEE WITH GRATITUDE FOR ALL THAT WE HAVE BEEN BLESSED WITH.
SAY THESE THINGS, OUR SAVIOR, JESUS CHRIST.
AND I THANK YOU SO MUCH FOR BEING HERE.
PLEASE RISE AND JOIN ME IN MS. BRIGGS WITH THE PLEDGE OF ALLEGIANCE.
TONIGHT WE HAVE ELLA, COLE, AND HUDSON.
SHE'S BEEN AT WESTLAKE ACADEMY SINCE KINDERGARTEN.
UM, SHE IS INVOLVED IN ALL THE COMMUNITY EVENTS THAT SHE COULD POSSIBLY BE INVOLVED IN, AND HER MOM IS THE SPEAKER OF THE HSC.
SO WE'RE REALLY HAPPY THAT ELLA IS HERE.
NESTOR COLE IS IN FIFTH GRADE.
AND I HEAR THAT RECESS IS YOUR FAVORITE SUBJECT AT SCHOOL.
UM, ALL OF THE STAFF SAY THAT THEY'RE SO RESPECTFUL AND KIND, AND SO WE'RE VERY HAPPY, UM, TO HAVE THEM HERE.
I PLEDGE ALL TO THE FLAG OF UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD AND THE VISIBLE LIBERTY AND JUSTICE FOR ALL TEXAS.
I PLEDGED THE ALLE TO THE TEXAS ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
[C. ITEMS OF COMMUNITY INTEREST ]
NEXT ON OUR AGENDA IS ITEMS OF COMMUNITY INTEREST.DR. JAMES OWEN, WE HAVE A, WE'LL HAVE A LOT OF QUESTIONS.
WELL, ON AUGUST THE 11TH, WE HAD A, A VERY SUCCESSFUL AND FUN BACK TO SCHOOL NIGHTS AT WESTLAKE ACADEMY.
IT'S ALWAYS SPECIAL WHEN WE CAN HAVE K THROUGH 12 EVENTS ON CAMPUS AS IT REALLY CAPTURES THE UNIQUENESS OF OUR SCHOOL.
IT WAS TRULY A HAPPY OCCASION TO WELCOME BACK OUR STUDENTS FOR THE 26 27 SCHOOL YEAR.
SPEAKING OF OUR STUDENTS ENROLLMENT, AS OF TODAY IS 917 STUDENTS, UH, WITH K THROUGH SIX AND GRADE EIGHT BEING COMPLETELY FULL.
OUR BUDGET IS BUILT AROUND 920 STUDENTS, AND WE EXPECT TO BE AT THAT NUMBER BY THE END OF ENROLLMENT, WHICH IS SEPTEMBER 1ST.
WE HAVE VOLLEYBALL, CROSS COUNTRY, AND THE FOOTBALL SEASON IS CURRENTLY UNDERWAY.
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AND WE ALSO HAVE TWO BITS OF EXCITING NEWS, UM, REGARDING OUR, UM, RANKINGS FOR THE LATEST TEA ACCOUNTABILITY REPORT CARD WESTLAKE ACADEMY RECEIVE AN OVERALL A RATING WITH A SCORE OF 98 OUTTA 100 POINTS, AN EXCEPTIONAL SCORE, WHICH HAS MADE US THE NUMBER ONE SCORE IN NORTH TEXAS FOR ACCOUNTABILITY RATINGS FOR THE SECOND YEAR IN A ROW AND THIRD IN THE STATE.ALSO, LAST WEEK, US NEWS PUBLISHED THEIR 2026 HIGH SCHOOL RANKINGS, HAVING REVIEWED OVER 27,000 US PUBLIC HIGH SCHOOLS AND RANKING 18,000 WESTLAKE ACADEMY HIGH SCHOOL WAS RANKED THE 16TH BEST HIGH SCHOOL IN THE STATE OF TEXAS OUT OF 2,300 AND 121 NATIONALLY.
IN TERMS OF LOOKING AHEAD, WE HAVE OUR NEW FAMILY BREAKFAST HOSTED BY THE HOC.
BLACKSMITH GIVING DAY IS SEPTEMBER THE 17TH.
AND HOMECOMING A DAY LATER ON THE 18TH.
LOOKING A LITTLE BIT FURTHER AHEAD IN TERMS OF, UH, EXCITING EVENTS, WE HAVE THE HOC MONSTER MATCH AND THE SENIOR, UH, CLASS HAUNTED HOUSE ON OCTOBER THE 24TH.
AND THE FULL MUSICAL THIS YEAR WILL BE CHARLIE AND THE CHOCOLATE FACTORY, THE PREPARATIONS FOR WHICH HAVE ALREADY BEGUN.
I DON'T THINK THAT'S EVER HAPPENED BEFORE.
[D.1. Recognition of Retiring Primary Years Programme Principal Mrs. Beth Hughes]
NEXT, DR.RICHIE TO RECOGNIZE PYP, PRINCIPAL BETH HUGHES.
ELLE, THANK YOU FOR BEING HERE.
SO WE ARE HONORED TONIGHT TO RECOGNIZE, UH, MS. HUGHES, WHO HAS GIVEN 34 YEARS OF HER LIFE TO THIS PROFESSION.
AND JUST TO PUT THAT IN PERSPECTIVE, A TEACHER THAT'S COMING INTO THIS PROFESSION TODAY WOULD RETIRE IN 2060 IF THEY DID AS MANY YEARS AS, UH, BETH HAS DONE.
SO IT IS ALSO REMARKABLE WHEN YOU THINK ABOUT THE STATISTICS REGARDING PUBLIC EDUCATION.
UH, SEVEN OUT OF 10 PEOPLE WHO ENTER THIS PROFESSION EITHER LEAVE OR CONSIDER LEAVING IN THE FIRST FIVE YEARS.
SO TO MAKE IT TO 34 IS NOTHING SHORT OF REMARKABLE.
UM, A LOT OF YOU DON'T KNOW THIS.
I'VE KNOWN BETH FOR A LONG TIME.
AND, UM, WE WOULD SEE EACH OTHER IN THESE COORDIN IB CIRCLES, AND WE WOULD MEET UP AND HAVE LUNCHES AND, UH, TALK ABOUT ALL THINGS IB.
WE LOVED IT SO, SO MUCH AND HAVE FOR A LONG TIME.
AND I REMEMBER WHEN I FIRST STARTED GOING TO THESE MEETINGS, SHE WAS SO DYNAMIC AND WAS A FEW YEARS AHEAD OF ME IN THAT PROGRESSION.
AND I JUST REMEMBER THINKING, GOSH, SHE HOLDS A ROOM.
AND SHE'S SO ENGAGING, AND SHE KNEW HER STUFF, AND SHE WAS LEADING DENTON HIGH SCHOOL IN A WAY THAT I WANTED TO EMULATE, AND I WANTED TO MODEL.
AND I WAS ABLE TO TAKE SO MUCH OF WHAT WE TALKED ABOUT AT THOSE TIMES BACK TO, UH, THE CAMPUS WHERE I WAS WORKING, AND I WON'T EVER FORGET THAT.
SO IT WAS JUST SO SERENDIPITOUS THAT WE ENDED UP HERE TOGETHER, AND IT'S, IT'S JUST BEEN, YOU KNOW, A REAL TREAT TO BE ABLE TO HAVE THESE LAST FEW YEARS WORKING ALONGSIDE HER IN A VERY DIFFERENT WAY.
SO, BETH, WE ARE SO GRATEFUL FOR YOU.
AND WE ARE, UM, YOU KNOW, IT WON'T BE THE SAME WITHOUT YOU THERE EVERY DAY.
AND WE'RE, WE'RE VERY, UM, WE JUST, YOU KNOW, YOU'RE SO LOVED, AND I HOPE YOU KNOW THAT.
AND WOULD YOU LIKE TO SAY A FEW WORDS ENDING? THANK YOU FOR SAYING SUCH NICE THINGS.
THE IB CIRCLE IS VERY SMALL, AND, UM, IT, IT, WHEN I FOUND OUT THAT KELLY WAS COMING TO CAMPUS, THEY SAID THE NAME, I'M LIKE, I KNOW HER.
SHE'S GONNA BE OUR HEAD, NEW HEAD OF SCHOOL.
IT WAS, IT WAS REALLY EXCITING.
I WANNA THANK THE BOARD FOR PROVIDING SUCH AUTONOMY TO THOSE OF US WHO LEAD AT THE ACADEMY.
UM, IT HAS BEEN THE HIGHLIGHT OF MY CAREER, ENDING IT IN AN IB SCHOOL LEADING SUCH AMAZING STUDENTS.
AND PART OF THAT IS BECAUSE OUR TEAM HAS BEEN, HAS THE AUTONOMY TO DO WHAT'S BEST FOR KIDS.
AND THAT'S WHAT WE THINK OF EVERY SINGLE DAY.
THE IB FRAMEWORK GIVES THAT TO US.
AND THANK YOU JUST VERY, VERY MUCH FOR THAT SUPPORT TO MAKE THAT HAPPEN.
AND THANK YOU TO MY HUSBAND TO LET ME WORK LATE NIGHTS AND ALL THE THINGS.
[00:10:47]
ONE YEARS, KELLY.[F.1. Receive 2026-2027 Blacksmith Fund Campaign Report from Westlake Academy Foundation (WAF) from Dr. Shelly Myers, Executive Director WAF ]
NOW GOING TO, UM, AGENDA ITEM F REPORTS AND UPDATES.F1 RECEIVED 2020 6 27 BLACKSMITH FUND CAMPAIGN REPORT FOR WESTLAKE ACADEMY FOUNDATION FROM DR.
AS REQUESTED, I AM, UH, PLEASED TO GIVE YOU THE CAMPAIGN ARCHITECTURE FOR THIS YEAR'S BLACKSMITH ANNUAL FUND WITH A GOAL OF $1.5 MILLION.
UM, AS A BRIEF EDUCATION AND REMINDER, UH, THIS HAS BEEN A LINE ITEM IN THE SCHOOL'S BUDGET SINCE IT WAS ABOUT FOUR MINUTES OLD.
UM,
IT WOULD JUST NOT BE POSSIBLE WITH THE STATE FUNDING ALLOCATION.
AND EVEN WITH AN INCREDIBLY GENEROUS CONTRIBUTION EACH YEAR FROM THE TOWN OF WESTLAKE TO SUPPORT ITS CHARTER SCHOOL, UM, THERE IS STILL A GAP.
AND, UM, I AM HAPPY TO SHOW YOU, UM, THE MANY HOWS OF WHAT IS INVOLVED IN THIS YEAR'S CAMPAIGN.
UM, WE HAVE ALREADY SENT OUT A 1500 PIECE POSTCARD THAT TALKED ABOUT LAST YEAR'S IMPACT REPORT, BUT ALSO HAD A SOFT LAUNCH, SAVE THE DATE.
UM, SO IT, WE FIND THAT IT'S IMPORTANT FOR FOLKS TO SEE WHERE THEIR MONIES ARE GOING, UM, THE IMPACT THAT THEY'RE HAVING WHEN THEY GIVE.
AND, UM, FOLKS WILL HEAR FROM DR.
THEY LOOK AT HER, UM, IN, IN THE COMING WEEKS TO, UM, THIS IS WHAT MIGHT HAPPEN IF WE DON'T RAISE THOSE FUNDS, THIS IS WHAT MIGHT GO AWAY.
SO IT'S, IT IS JUST GOOD TO GIVE FOLKS SOME REFERENCE POINTS, UM, AS TO THE, THE TRUE, THE REAL, THE IMPORTANCE.
THE, THIS IS A, UH, AGAIN, AS A REMINDER, ALIGNED IN THE SCHOOL'S OPERATING BUDGET.
UM, THE STROLL MAGAZINE, UH, THAT WILL BE COMING OUT IN EARLY SEPTEMBER.
WE'LL HAVE A FULL PAGE AD, OR NOT AD, IT'S AN ARTICLE AND STORY ABOUT, UM, BLACKSMITH GIVING DAY, THE IMPORTANCE OF, UM, OF PER PARTICIPATION.
UM, AND HOPEFULLY YOU'VE SEEN THE, UM, DAILY, DAILY, SORRY, DAILY, UM, SOCIAL MEDIA POSTS.
UM, IT'S FIVE WEEKS OF POSTS ON A DAILY BASIS.
WE WILL ASK, UM, ANYONE WITH WESTLAKE IN THEIR TITLE, EITHER AS AN ORGANIZATION OR AS AN INDIVIDUAL TO POST REPOST, SHARE THAT, UM, AS MUCH AS YOU CAN IN YOUR CIRCLE.
UM, ANYONE WHO CAN HEAR MY VOICE RIGHT NOW IS AN AMBASSADOR, UM, IS SOMEONE WHO CAN SUPPORT THE ACADEMY, SHARE WHY YOU ARE INTERESTED, WHY YOU BELIEVE IT IS WORTHY OF SUPPORT.
UM, AND I WILL ENCOURAGE YOU TO, UM, TO, TO SPEAK LIBERALLY AND, UH, CALL AND, AND HAPPY TO JOIN YOU ON ANY OF THOSE.
UM, ON ANY CONVERSATIONS OR, OR VISITS.
YOU CAN JUST READ THROUGH THOSE MANY BULLET POINTS.
WE HAVE BEEN, UM, WE HAD AN E-BLAST OUT TODAY.
THREE GIFTS CAME IN JUST OFF OF THAT NOONTIME E-BLAST.
SO IT IS JUST, UM, MEETING FOLKS WHERE THEY ARE AND GIVING THEM SO MANY TOUCH POINTS, UM, TO, TO CONTRIBUTE TO THE SCHOOL.
UH, SO THERE WILL BE THOSE SOCIAL MEDIA POSTS, THERE WILL BE THOSE E-BLASTS.
WE WILL BE WALKING CARLINE THE FIRST THREE WEEKS OF SEPTEMBER WITH VOLUNTEERS, AGAIN, WITH REMINDERS.
UM, IF WE CAN GET IN ON THAT NEXT PNZ MEETING, WE WILL HOPE TO HAVE SOME SIGNAGE AROUND THE TOWN OF WESTLAKE AS WELL.
UM, THERE HAVE HAS OFTEN BEEN, UM, SOME CONVERSATION ABOUT LETTING RESIDENTS WHO DON'T HAVE KIDDOS AT THE SCHOOL, UM, TO TALK ABOUT JUST THE VALUE OF THE ACADEMY, UM, IN, FROM A, UM, A VALUE HOME VALUE STANDPOINT.
[00:15:01]
THAT THAT IS A, THAT WOULD BE GREAT TO COME FROM A VOICE, UH, AS A COUNCIL MEMBER, UM, TO HAVE THAT VOICE AND TO SHARE THAT, UM, ESSENTIALLY NEIGHBOR TO NEIGHBOR, RESIDENT TO RESIDENT AS TO THE IMPACT OF OUR NEIGHBORHOOD SCHOOL.UM, AGAIN, YOU CAN LOOK ALL THE WAY THROUGH ON JUST VIDEOS, UM, PRIZES WITH THE, THE SCHOOL SERVICE DOG ATLAS.
UM, HE'S A BIT OF A ROCK STAR IN HIS OWN RIGHT.
SO I THINK THE KIDDOS THAT CAN BE, AND IT'S, IT'S A NO COST, UM, FROM THAT STANDPOINT, BUT I THINK THERE WILL BE JUST HIGH BOUNCE OF, UM, WINNING AN HOUR WITH ATLAS, UM, WHILE HE'S ON SPECIAL ASSIGNMENT OR MAYBE EVEN THE TOP CLASS.
SO THESE ARE JUST SOME, SOME IDEAS, UH, THAT JUST TO KEEP THINGS INTERESTING.
WE WILL ALSO CONTINUE OUR HONOR ROLL OF DO DONORS, UM, RECOGNIZING FOLKS IN AS MANY WAYS AS WE CAN.
IT IS LINKED IN EVERY COMMUNIQUE AND IN EVERY FOUNDATION, EBL.
I KNOW LAST WEEK WE HAD OVER 4,000 VIEWS JUST ON OUR, OUR POSTS, AND THEY'RE MORE SAVE THE DATE INFORMATIONAL.
IN WEEK THREE, WE'LL BE MOVING INTO HUMANIZING THE CAMPAIGN.
THIS IS WHY WESTLAKE, THIS IS WHY WE ASK YOU TO GIVE.
THIS IS THE DIFFERENCE YOU MAKE.
SO, UM, AS YOU HAVE ANY, ANY QUESTIONS OR FEEDBACK, THERE IS, UM, IT IS A, A SMALL BUT MIGHTY TEAM OF FOUNDATIONS, STAFF, VOLUNTEERS, AND BOARD MEMBERS.
UM, KNOW THAT OUR GRADE CAPTAINS, UH, WILL SEND OUT CUSTOMIZED MESSAGES.
SO THIS IS WHAT HAPPENS IN THE FIRST GRADE, UM, BECAUSE OF BLACKSMITH, THIS IS THE GREAT EXPERIENCE OF, OF, UM, FIFTH GRADERS BECAUSE WE'RE AT WESTLAKE ACADEMY, EIGHTH GRADE, AND SO ON AND SO FORTH.
SO, TO THE DEGREE THAT THOSE MESSAGES CAN BE CUSTOMIZED DOWN TO THE GRADE LEVEL, UM, WE ARE DOING THAT THROUGH OUR GRADE CAPTAINS.
WE ARE ALSO, UM, IN OUR HAVING SEGMENTED, UM, MAILING GOING OUT.
SO WE WILL BE LOOKING AT, UM, A SPECIFIC MESSAGING TO NEW FAMILIES WHO MAY NOT BE USED TO HAVING TO DONATE, UM, SPECIFIC MESSAGING TO FOLKS WHO GIVE LESS THAN THE ASK OF 3,700 FOLKS WHO GIVE AT THAT AMOUNT, FOLKS WHO GIVE MORE THAN THAT AMOUNT, FOLKS WHO DON'T GIVE AT ALL.
SO THERE ARE DIFFERENT MESSAGES ACROSS THE BOARD, AND WE WILL CONTINUE THAT.
UM, AGAIN, THE, THE FISCAL YEAR, UM, GOES UNTIL JUNE 30TH.
UM, WE CERTAINLY FRONT LOAD THIS GIVING DAY, UM, INITIATIVE AS A, AS REALLY A RALLYING AND GALVANIZING OPPORTUNITY TO GET THE COMMUNITY, UM, ENGAGED AND EXCITED.
AND IT ALSO GIVES SCHOOL LEADERSHIP, UH, A REALLY NICE IDEA OF HERE'S WHERE WE ARE, UM, AND, AND HOW CLOSE WE ARE TO THAT $1.5 MILLION GOAL.
SO, UM, WITH THAT, THAT IS THE REPORT FOR, FOR WHERE WE ARE.
UM, I CAN TELL YOU JUST QUICKLY WHERE IT JUST SHY OF $106,000, WHICH IS 7% OF, THERE YOU GO.
HEY SHELLY, JUST A COUPLE QUESTIONS REAL QUICK.
UM, GIVEN THAT LIKE 65% OF THE STUDENTS ARE IN SECONDARY BOUNDARY SCHOOLS, HAVE WE LOOKED AT GOING TO, YOU KNOW, SOUTH LAKES MAGAZINE, TROPHY CLUBS MAGAZINE, ROWAN OAKS MAGAZINE, MAYBE NOT KILLERS RIGHT NOW.
THEY PROBABLY WOULDN'T LIKE THAT.
WELL, I DON'T ADVERTISING THERE, BUT BECAUSE THE SOUND, THE SURROUNDING AREA, THERE'S NOT A, UNLESS YOU HAVE KIDS THAT AGE, A LOT OF PEOPLE DON'T EVEN KNOW WESTLAKE ACADEMY EXISTS.
AND THERE'S STILL A LOT OF PEOPLE THAT ARE PRETTY DARN GENEROUS IN THE SURROUNDING AREAS.
AND I'M JUST WONDERING WHO WOULD JUST WANNA SUPPORT THE ACADEMY? IT, I, WELL, PEOPLE LIVE IN WESTLAKE DO IT.
AND, AND, AND A LOT OF 'EM, NO, DON'T NECESSARILY UNDERSTAND THE VALUE IT TO THEM PERSONALLY.
BUT I'M JUST WONDERING, IS THERE A WAY THAT, THAT WE COULD SOMEHOW TRY TO ATTACK THAT SURROUNDING COMMUNITY AND THEN HAVING ONLINE BUSINESSES? HAVE YOU GUYS ALSO LOOKED INSTEAD OF POSTING, POSTING GOES VERY LIMITED TO EVEN IT, THE WAY THE ALGORITHMS WORK IN SOCIAL MEDIA.
UM, HAVE YOU LOOKED AT POSSIBLY DOING SOME SORT OF AD SETS WHERE YOU DON'T GOTTA SPEND A LOT OF MONEY, BUT IT CAN VERY, VERY TARGET INDIVIDUALS, YOUNG CHILDREN IN VERY SPECIFIC GEOGRAPHIC REGIONS WITH ZIP CODES.
AND IT'S HIGHLY EFFECTIVE AT PUTTING A MESSAGE IN FRONT OF CERTAIN PEOPLE.
I MEAN, EVEN IF YOU GET $500 FROM SOMEBODY, IT'S GONNA MAKE A DIFFERENCE, RIGHT? IF IT'S, YEAH.
I JUST WILL TOTALLY SHARE THAT WITH THE TEAM.
YEAH, I MEAN, WE PRETTY MUCH SAY, UM, YOU HAVE TO BE LIVING UNDER A ROCK IF YOU DON'T KNOW ABOUT GIVING DAY AND THE IMPORTANCE.
AND IF YOU ARE UNDER THAT ROCK, WE'LL KICK IT OVER.
HOWEVER, HAVING SAID SAID THAT, I NEVER ABOUT GIVING DAY UNTIL I WAS A PARENT OF A KID AT WESTLAKE ACADEMY.
I WAS TOO BUSY RUNNING A, A, A COMPANY.
AND YOU GAVE, BECAUSE MY WIFE TOLD ME TO.
I, I CAN'T, YOU KNOW, I'M JUST SAYING YOU SAY THAT LIKE THAT'S A BAD THING.
NO, BUT THERE'S A LOT OF PEOPLE THAT, DON'T DUNNO, I WANNA GET ALL THE PEOPLE THAT DON'T KNOW ABOUT GIVING DAY
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TO GIVE ON GIVING DAY.AND, AND NORTH TEXAS, SO WE CALL IT BLACKSMITH GIVING DAYS.
IT IS THROUGH THE NORTH TEXAS GIVING DAY, UM, WHICH IS AN 18 HOUR ONE DAY EVENT THROUGH THE COMMUNITY'S FOUNDATION OF TEXAS.
SO WE ARE ONE OF OVER 3,300 NONPROFITS THAT PARTICIPATE IN THIS.
SO THE GIVING DAY WORD IS ALL AROUND, ALL ON THE NEWS.
UM, IN FACT, WHEN WE PARTICIPATE FOLKS, UM, THERE WAS ONE YEAR MANY, MANY YEARS AGO WHEN, WHEN WE HAD TO PAY FEES.
SO NORTH TEXAS GIVING DAY COVERS THE CREDIT CARD FEES, WHICH IS REALLY A LOVELY, UM, BONUS.
BUT IN ITS EARLY DAYS, THEY WERE NOT, AND WE WERE THINKING, WE'RE NOT, WE'RE NOT GOING TO DO THIS THROUGH THEM ANYMORE BECAUSE IT'S JUST TOO EXPENSIVE.
IN ANY EVENT, UM, THEY'RE LIKE, NO, NO, YOU HAVE TO PARTICIPATE BECAUSE YOUR DONORS NOT ONLY SUPPORT WESTLAKE ACADEMY, THEY SUPPORT THE HUMANE SOCIETY OR HABITAT FOR HUMANITY OR WHEREVER, UH, OTHER PLACES THAT SPEAK TO THEIR HEART.
SO THE, THE BROADER GIVING DAY MESSAGE IS TYPICALLY OUT THERE AND WELL RECEIVED.
UM, WE ARE TASKED WITH RAISING MONEY FOR WESTLAKE ACADEMY, SO WE WILL DO EVERYTHING WE CAN TO, UM, TO ADVERTISE.
NO, AND I APPRECIATE THE FEEDBACK, BUT I FEEL AS IF, UM, NO, I APPRECIATE THAT FEEDBACK.
AND I THINK, UM, I WILL OFFER, FUNDRAISING IS A TEAM SPORT, SO THERE ARE SO MANY AVENUES THAT CAN, THAT CAN, I THINK, ADDRESS WHAT YOU'RE SAYING AS WELL.
I WANNA THANK THE FOUNDATION FOR ALL THE YEARS AND I'M GONNA DO MY ELEVATOR SPEECH NOW.
UM, IF IT WASN'T FOR THE FOUNDATION, OUR SCHOOL WOULD LOOK SUBSTANTIALLY DIFFERENT THAN IT IS.
WE ARE FUNDED IN THREE WAYS, STATE OF TEXAS PER STUDENT ALLOCATION, WHICH IS NOT GREAT.
AND WE'RE IN THE BOTTOM, REGARDLESS WHAT YOU HEAR ON THE NEWS, IT'S A BOTTOM THIRD OF THE COUNTRY AROUND PER STUDENT ALLOCATION.
WE GET MONEY FROM THE TOWN OF WESTLAKE, AND THEN WE GET MONEY FROM, UH, THE FOUNDATION.
WE GET, IT'S REALLY PARENT MONEY THAT COMES THROUGH ZERO ZERO PROPERTY SCHOOL TAX.
OUR TAX MONEY GOES TO SOUTH LAKE, ISD, KELLER, ISD.
WE GOT ONE HOUSE IN NORTHWEST ISD, MAYBE A BIG BUILDING HERE SOON.
UM, BUT IT IS, THESE, THIS CAMPAIGN, IT IS VITAL TO OUR SCHOOL.
AND AS YOU HEARD DR. OWENS GIVE THE UPDATE, WE'RE THE 16TH BEST SCHOOL IN TEXAS HIGH SCHOOL, 121 IN THE COUNTRY.
YOU LOOK AT NICHE, WE'RE THE TOP FIVE.
SO WE DO ASK PARENTS TO CHIP IN AND HELP.
AND EVERY, YOU'RE RIGHT, EVERYBODY NEEDS TO BE AN AMBASSADOR.
BUT I KNOW BEING IN PUBLIC OFFICE NOW FOR FIVE YEARS, OUR RESIDENTS STILL DO NOT UNDERSTAND THAT THAT SCHOOL GETS NO PROPERTY TAX DOLLARS.
AND UH, WE JUST NEED THAT SOUNDS LIKE A VIDEO.
WELL, UM, THAT SOUNDS LIKE A VIDEO,
UH, BUT I, I JUST WANT TO THANK YOU ALL AGAIN, THE BOARD, EVERYTHING YOU GUYS HAVE DONE.
AND WE'RE HERE IF YOU NEED US.
OKAY, WE'RE GONNA SKIP TO AGENDA 'CAUSE WE'VE GOT SOME GUESTS HERE.
[G.5. Discuss, consider and act regarding responses received to Request for Proposals to Provide Banking Services to Westlake Academy. ]
DISCUSS, CONSIDER AN ACT REGARDING RESPONSES RECEIVED FROM A REQUEST FOR PROPOSAL TO PROVIDE BANKING SERVICE TO WESTLAKE ACADEMY.SO WHEN WE STARTED THE TRANSITION FOR FINANCIAL, UM, AUTONOMY FOR THE ACADEMY, WHICH IS OBVIOUSLY A MULTI-STEP PROCESS, ONE OF THOSE PIECES OF THE PROCESS WAS TO IDENTIFY, UM, HOW WE CAN HAVE A DEPOSITORY THAT IS KIND OF, HAS A LITTLE BIT BETTER VISIBILITY FROM THE ACADEMY STANDPOINT.
AND SO WE ISSUED THIS RFP AND WE HAD, UM, SOME RESPONSES.
AND THE RESPONSE THAT WE MOST FELT CONNECTED TO WAS FROM B ONE BANK.
UM, FROM THE MOMENT WE MET THESE INDIVIDUALS, UM, WHICH HAS BEEN ABOUT A YEAR, YEAR AND A HALF AGO NOW, WE GOT TO HAVE A DINNER WITH THEM.
UM, AND THEY HAVE BEEN INVESTED IN THE ACADEMY.
THEY WANTED TO KNOW ALL ABOUT THE ACADEMY.
THEY WANTED TO KNOW ABOUT WHAT WE WERE DOING, ABOUT OUR PLACE IN THE COMMUNITY, HOW THEY MIGHT PARTNER WITH US.
THEY SPONSORED SOME LEADERSHIP LUNCHES FOR US, NOT EXPECTING ANYTHING AT ALL, JUST TO GET TO KNOW US BETTER AND TO, TO BETTER UNDERSTAND THE ACADEMY'S ROLE IN WESTLAKE.
UM, SO THEIR INTEREST IN THE ACADEMY, THEY'RE FOCUSED ON HELPING THE PEOPLE THAT THEY WORK WITH, WITH EFFICIENCY AND TRANSPARENCY, WHICH IS EXACTLY WHAT WE ARE WORKING ON DURING ALL OF THESE, UH, ALL OF THESE STAGES OF THE TRANSITION.
THEY'RE INTERESTED FROM A PERSONAL STANDPOINT, THIS IS REALLY IMPORTANT TO ME.
THEY'RE INTERESTED IN ELEVATING OUR KNOWLEDGE OF JUST THE SCHOOL'S FINANCES AND HOW WE DO BUSINESS AROUND THOSE, AND BEING A PARTNER IN THAT THOUGHT PROCESS AND THOSE DECISION MAKING, UH, STEPS.
[00:25:01]
AND THEN THEY HAVE BANKING SERVICES THAT ARE REALLY TAILORED TO THE ORGANIZATIONS THAT THEY'RE SERVING.AND SO WE ARE EXCITED TO SIT WITH THEM AND KIND OF MAKE A PLAN AND A PATH FORWARD.
AND WE ARE VERY LUCKY THAT ON KIND OF THE LAST MINUTE NOTIFICATION WE HAVE TO INDIVIDUALS HERE TONIGHT.
TO, TO SPEAK FOR JUST A MINUTE, STEVE DOWRY, WHO IS ONE OF THE SENIOR VICE PRESIDENTS, AND THEN ALSO DALIA WOODALL, AND SHE IS A VICE PRESIDENT OF, UH, OH, SORRY.
SO THEY'RE GONNA, I'M GONNA ASK THEM TO COME UP, SO IF YOU HAVE ANY QUESTIONS ABOUT THEIR SERVICES OR, UM, FOR THEM IN GENERAL, THEY CAN ASK, THEY CAN ANSWER THOSE.
MR. DOWRY, HOW ARE YOU? THANK YOU, DR.
UM, YEAH, MY NAME IS STEVE DOWRY.
I THINK I'VE HAD AN OPPORTUNITY TO MEET EVERYBODY, BUT, UH, I AM THE COMMERCIAL BANKING DIRECTOR FOR THE BANK, EXPAND IN THE TARRANT COUNTY.
AND, BUT OUR FIRST, UH, PLACE THAT WE'VE PUT SET ROOTS IS IN WESTLAKE.
UM, I'VE BEEN IN, LIVING IN THIS AREA AND WORKING IN THIS AREA FOR ABOUT 25 YEARS.
STRONG NORTHEAST TARRANT COUNTY ROOTS, AND PEOPLE THAT I KNOW OUT HERE AND THE BANK HAD BEEN KIND OF KICKING THE TIRES FOR ABOUT FOUR, FOUR AND A HALF YEARS ABOUT DO WE WANT TO GO TO WESTLAKE OR DO WE WANT TO FIGURE OUT SOMEPLACE ELSE TO GO? AND IT WAS RESOUNDING, WE NEED TO BE IN WESTLAKE.
SO WE'RE VERY PROUD OF THE FACT THAT WE'RE THE FIRST BANK IN WESTLAKE.
WE'RE THE ONLY BANK IN WESTLAKE.
THAT MAY CHANGE AT SOME POINT, BUT I THINK HOW WE'RE GONNA DIFFERENTIATE OURSELF IS EXACTLY HOW DR.
RICHIE SAID THAT WE'RE FOCUSED ON THE COMMUNITY.
UM, WE WANT TO GIVE BACK TO THE COMMUNITY.
WE WANNA SUPPORT THE COMMUNITY IN ANY WAY WE CAN, WHETHER IT BE CITY EVENTS, YOU KNOW, LIKE LAST YEAR WITH THE, UM, CHRISTMAS TREE LIGHTING.
OR ANYTHING THAT WE CAN DO TO SUPPORT, YOU KNOW, UH, THIS, THE TOWN BASICALLY, UH, EVERYBODY THAT YOU KNOW, IS GONNA BE WORKING AT THIS OFFICE IS GONNA BE FROM THIS AREA.
WE'RE GONNA HAVE SOME SKIN IN THE GAME AND WANT THIS, UH, AREA TO CONTINUE TO THRIVE AND BE SUCCESSFUL.
SO WE'RE REALLY EXCITED, WE'RE ECSTATIC TO HAVE THE OPPORTUNITY TO FINALLY WORK WITH, YOU KNOW, THE ACADEMY AND THE OPPORTUNITY TO GET TO KNOW DR.
THE LAST, YOU KNOW, YEAR AND A HALF HAS BEEN GREAT, AND OBVIOUSLY MAYOR, UM, GETTING TO KNOW YOU AND WADE AS WELL HAS BEEN A REAL PRIVILEGE AND HONOR FOR US.
WE'RE LOOKING FORWARD TO A GREAT RELATIONSHIP, GOOD PARTNERSHIP, AND, UM, DOING WHATEVER WE CAN TO SUPPORT, YOU KNOW, DR.
RITCHIE'S GOALS WITH THE ACADEMY GOING FORWARD.
ANY QUESTIONS FOR STEVE? THANK YOU.
I JUST, KIND OF FULL DISCLOSURE, LAURA MERRI WHEAT INTRODUCED ME TO THE B ONE BANKING EXECUTIVES PROBABLY FIVE YEARS AGO.
I TRIED TO EXPLAIN TO HER, I WASN'T THAT KIND OF BANKER.
BUT THAT CONVERSATION FAST FORWARD, WE MET YOUR CHAIRMAN, YOU KNOW, A FEW MONTHS AGO, YOUR BRANCHES GOING IN, IN THE OFFICE BUILDING, AND I KNOW YOU HAVE SOME OTHER BUSINESS IN TOWN WITH SOME PRETTY SUBSTANTIAL, UH, UM, PLACES, BUT, UH, WE'RE SO GLAD YOU'RE HERE.
SO I CAN'T WAIT FOR THAT BUILDING TO GET OPEN FOUNDATION SUPPORT.
SO WE, UM, WHEN JANET AND I WERE TALKING ABOUT THIS PARTICULAR ITEM, WE FELT LIKE THIS WAS IMPORTANT ENOUGH TO ADD AS AN ACTION ITEM.
IT DIDN'T NECESSARILY HAVE TO BE BASED ON THE FINANCIAL POLICIES THAT YOU ALL ADOPTED THIS SUMMER, BUT, UH, BECAUSE OF THE VISIBILITY OF THIS AND BECAUSE OF THE, UH, JUST THE LEVITY ASSOCIATED WITH THIS KIND OF ACTION, WE, WE FELT LIKE IT WAS BETTER TO BRING IT TO YOU AS A BOARD FOR APPROVAL.
RITCHIE? YEAH, I HAVE A COUPLE QUESTIONS.
UM, SO YOU PUT OUT AN RFP, HOW MANY OTHER RESPONSES DID YOU GET? WE GOT JUST ONE OTHER ONE AND THEN A RECOMMENDATION THAT WAS NOT A FULL RFP, SO WE DIDN'T CONSIDER IT.
AND SO THEN WHAT WAS THE, WHAT YOU GAVE THE BULLET POINTS HERE ON THE SLIDE, BUT DIFFERENTIATE IT FROM THE OTHER, UH, PROPOSAL RECEIVED.
WHAT, WHAT MADE YOU CHOOSE B ONE BANK OR WHY YOU, WHY YOU RECOMMENDING B ONE BANK BANK? THEY BOTH, BOTH PROPOSALS WERE VERY SIMILAR.
UM, AND THEN THE, THE THIRD ONE THAT WE GOT THAT WASN'T, THEY WERE, THEY WERE FAIRLY SIMILAR.
UM, THE, THE MAKE OR BREAK DIFFERENCE REALLY WAS JUST HAVING A BANK RIGHT HERE IN THE COMMUNITY.
WHAT'S THE BANKING SERVICES THAT YOU'RE GONNA BE USING THEM FOR SPECIFICALLY? MOSTLY DEPOSITS AND BILL PAYING.
SO I THINK YOU GUYS KNOW WE DON'T CARRY DEBT ON THE ACADEMY, SO THERE'S, THERE'S NOT, YOU KNOW, THE, THE SERVICES ARE FAIRLY LIMITED.
UM, WE WE'RE GONNA HAVE A MEETING TO SEE WHETHER THEIR PCARD IS COMPARABLE OR BETTER TO THE ONE THAT WE ALREADY HAD IN MIND THAT WE WERE GOING TO GO WITH.
SO THOSE CONVERSATIONS WILL BE TAKING PLACE OVER THE NEXT WEEK OR SO.
IT'S REALLY JUST OPERATING ACCOUNT.
IT'S OPERATING ACCOUNT DAILY OPERATING.
IT'S OPENING A CHECKING ACCOUNT.
YEAH, IT'S, YES, IT'S THE CORE OPERATING ACCOUNT AND THE YES, IT'S ESSENTIALLY A DEPOSITORY AND, AND BEING ABLE TO PAY BILLS, PAY BILLS, ALL THE BILLS.
ANY OTHER QUESTIONS? UM, DO I HAVE A MOTION TO ACT OR WE ON RESPONSE?
[00:30:01]
YOU RECEIVED THE REQUEST FOR PROPOSAL WILL PROVIDE BANKING SERVICE FOR WESTLAKE ACADEMY.WE'RE SO GLAD YOU'RE IN TOWN AND, UH, PART OF OUR COMMUNITY, SO THANK YOU.
JUST IN CASE Y'ALL WERE FOLLOWING.
[G.1. Discuss, consider and act regarding the Westlake Academy Gift Acceptance Policy. ]
REGULAR AGENDA ITEMS. G ONE, UM, UH, DISCUSS, CONSIDER AN ACT REGARDING THE WESTLAKE ACADEMY GIFT ACCEPTANCE POLICY.SO WE HAVE, JANET AND I WORKED ON THIS.
SO IT'S, UH, IN COMPLIANCE WITH OTHER, OR, OR MODELS OTHER, UH, ADOPTED POLICIES LIKE THIS FOR SCHOOLS.
IT IS TYPICAL FOR A SCHOOL TO HAVE A GIFT ACCEPTANCE POLICY.
AND WHAT WE HAVE FOUND IS PEOPLE WILL COME TO US WITH IDEAS OR THINGS THAT THEY MAY WANT.
AND WE DON'T HAVE A UNIFORM PROCESS FOR REALLY VETTING THOSE INSTANCES.
AND SO THIS PUTS US IN A POSITION TO BE ABLE TO DO A LITTLE BIT MORE, UH, STRUCTURALLY AROUND THOSE OFFERS.
WHAT THIS POLICY DOES IS IT ESTABLISHES THE CLEAR, CONSISTENT CRITERIA BY WHICH WE WOULD BE ABLE TO ACCEPT A GIFT.
SO DOES IT ALIGN WITH OUR MISSION? DOES IT, UH, DOES IT REFLECT OUR PRIORITIES? DOES IT MEET OUR POLICIES, UM, LEGAL REQUIREMENTS? ANYTHING THAT THE STATE SAYS THAT WE NEED TO BE IN CLIENT COMPLIANCE ABOUT WHEN MAKING SURE THAT THAT FITS IN THERE.
UM, IT DOES AUTHORIZE THIS POSITION, THE HEAD OF SCHOOL POSITION, TO ACCEPT UNRESTRICTED GIFTS UP TO $10,000 AND RESTRICTED GIFTS UP TO $3,000.
AND THEN ANY OTHER GIFTS BEYOND THAT, THOSE AMOUNTS WOULD NEED TO COME TO THE BOARD FOR APPROVAL.
IT REQUIRES CONSIDERATIONS OR RESTRICTIONS, ONGOING COSTS, STAFFING NEEDS, ENDORSEMENTS, DONOR INFLUENCE AND EQUITY AMONG SCHOOL PROGRAMS. SO THESE ARE IMPORTANT BECAUSE IF WE'RE GIFTED SOMETHING THAT THEN REQUIRES A LOT OF UPKEEP OR A LOT OF, UH, YEAR OVER YEAR EXPENSES, WE'D REALLY NEED TO THINK ABOUT THAT.
CAN THE BUDGET CARRY THAT? UM, ARE THERE ULTERIOR MOTIVES? SO THESE ARE ALL THINGS THAT WE WOULD BE ABLE TO DISCUSS WITH THIS POLICY.
IT ALSO CLARIFIES THE DONOR RESPONSIBILITIES WITH REGARD TO TAX IMPLICATIONS THAT'S, UH, THAT'S OUTLINED FOR THEM, AND ALSO THEIR RIGHTS AND RESPONSIBILITIES.
DO THEY WANNA REMAIN ANONYMOUS, UH, OR NOT? SO JUST MAKING SURE THAT WE'RE FOLLOWING ALL OF THAT.
AND THEN IT OUTLINES THE NEEDS FOR PRIOR APPROVAL FROM ADMINISTRATION FOR CAMPUS LED SOLICITATIONS.
AND WE HAVE HAD THIS COME UP MULTIPLE TIMES FROM PEOPLE ASKING, HEY, DID Y'ALL COORDINATE AROUND THIS TIMELINE? WHICH I THINK IS IMPORTANT FEEDBACK FOR US TO UNDERSTAND HOW THOSE MULTIPLE ASKS GOING OUT AT DIFFERENT TIMES OF THE YEAR MIGHT FEEL OVERWHELMING TO SOME OF OUR FAMILIES AND DONORS.
WHAT'S THE DIFFERENCE BETWEEN A UNRESTRICTED AND A RESTRICTED? SO, THANK YOU FOR ASKING THAT, KEVIN.
UH, JANET AND I HAD A CONVERSATION ABOUT THAT TOO.
WHY WOULD WE WANT NOT, WHY WOULD WE WANT THE RESTRICTED GIFTS TO HAVE LESS, YOU KNOW, HAVE A LESS OR DOLLAR AMOUNT? SO UNRESTRICTED MEANS IT'S GIVEN TO THE SCHOOL, AND THE SCHOOL CAN DO WHATEVER IT WANTS WITH IT, AS LONG AS IT'S, AGAIN, IN LINE WITH OUR, OUR MISSION AND VALUES.
SO THE RESTRICTED GIFT IS AT A LESSER AMOUNT BECAUSE IT COMES WITH MORE, UM, ABILITY FOR WOULD PRO QUO TYPE SITUATIONS OR, UM, KIND OF, YOU KNOW, THINGS WHERE SOMEBODY COULD INFLUENCE.
SO IF SOMEBODY CAME IN AND THEY WERE GONNA GIVE A $50,000 RESTRICTED GIFT, AND IT WAS FOR AN INVESTMENT IN A COMPANY THAT THEY WERE IN, THAT WOULD PREVENT US FROM, OR THAT WOULD PREVENT ME FROM GETTING SOME SORT OF KICKBACK OR SOMETHING BECAUSE I, I ALIGNED WITH THAT PROJECT.
UM, THE 10,000 AND THE 3000, IS THAT LIKE A DAILY, CAN IT BE A DAILY, CAN IT BE A MONTHLY, IS THAT A SCHOOL YEAR? I THINK IT'S PER, IT'S PER RECURRENCE.
THAT'S A, THAT'S A GREAT QUESTION.
UM, THERE WAS, YES, YOU COULD DO, YOU COULD DO THAT GRAND ON THE OTHER DAY.
SO THE RESTRICTED GIFT WOULD BE SOMETHING, YOU KNOW, IT'S A ONE TIME EVENT.
SO THEY COULD PROVIDE A MEAL FOR THE STAFF.
THEY COULD, WE HAD A PARENT WHO PROVIDED NEW T-SHIRTS FOR STAFF WITH THE THEME ON 'EM FOR THIS YEAR.
SO THERE'S SMALLER GIFTS THAT WOULD BE IN THAT RESTRICTED CATEGORY THAT WOULD BE REALLY HARD TO, TO HAVE MUCH LEVERAGE THERE.
UM, FROM A, YOU KNOW, FROM A, FROM A STANDPOINT OF A DONOR TRYING TO GET AN IN, UM, TO YOUR POINT, I MEAN, JANET, IS THAT SOMETHING WE'D WANNA CLARIFY? LIKE THE FREQUENCY OR ACROSS, BUT I THINK WHAT KE I THINK WHAT KEVIN'S ASKING, IF SOMEBODY GAVE $10,000 A WEEK FOR 10 WEEKS, WOULD THAT BE PROBLEMATIC?
[00:35:02]
EASY.WELL, I MEAN, IT DEPENDS ON YOUR PERSPECTIVE, RIGHT? A THOUSAND DOLLARS EVERY DAY SOUNDS PRETTY GOOD, BUT, UM, NO, WE CAN RIGHT.
AND I THINK THAT WHAT YOU, AND WE CAN CERTAINLY ADD A CLARIFICATION.
TOTAL DONOR GETS WITHIN A PARTICULAR CRITERIA.
SO WHAT, WHAT'S THE FORMAL ACCEPTANCE CRITERIA FOR DOING THIS? IS THERE PAPERWORK ASSOCIATED WITH IT? BECAUSE, UH, THE TRACKING ASSOCIATED WITH, UH, GOVERNMENT OFFICIALS RECEIVING MONEY IS FAIRLY CLEAR.
SO WE HAVE NOT DEVELOPED A TRACKING POLICY.
IF, IF THIS IS THE POLICY THAT YOU ALL WOULD LIKE TO ADOPT, THEN THAT WOULD BE THE NEXT STEP IS GETTING THE ACTUAL TRACKING POLICY PLACE.
I THINK IT'S ACTUALLY REQUIRED TO, WELL, THERE'S CERTAIN GIFTS AT A CERTAIN LEVEL.
BUT WOULDN'T IT GO THROUGH THE FOUNDATION? SO THEIR PROCESSES YES, IT SHOULD.
THE PROCESSES WOULD FOLLOW WHAT THE, BECAUSE WE WE'RE NOT ACCEPTING THEM AS A SCHOOL.
WE WOULD NOT BE ACCEPTING IT ON MY CAMPUS.
IT WOULD THROUGH IT WOULD BE FAIR.
AND WHAT, WHAT DEFINES A DE MINIMIS GIFT? BECAUSE MY WIFE GAVE GIFTS EVERY, UH, WEEK WHEN SHE WOULD GO TO SCHOOL AND BUY CRAP ON AMAZON AND BRING IT IN BECAUSE IT'S TOO SLOW TO GET THE TOWN TO GET INVOLVED WITH THE PROCESS.
AND SO WE ARE GIVING GIFTS ON A WEEKLY BASIS.
TYPICALLY UNDER, I WOULD, I WOULD, I WOULD DOCUMENT IN THE POLICY WHAT DI MINIMIS GIFTS ARE.
THAT WAY PEOPLE CAN ACTUALLY GIVE THE GIFTS AND NOT WORRY ABOUT THE BS.
AND THEN IT MAKES THE BURDEN A LOT LESS, I THINK, ON YOU IF WHATEVER'S LEGAL.
BUT THERE SHOULD BE A DI MINIMIS WHERE THE PAPERWORK I WOULD, I WOULD LOVE THAT FROM A HEAD OF SCHOOL PERSPECTIVE.
AND I KNOW OUR FELLOW ADMINISTRATOR HERE WOULD LOVE THAT, BECAUSE THAT IS ONE THING I EXPRESSED TO JANET WHEN WE WERE CRAFTING THE POLICY.
WHAT WE DON'T WANT TO DO IS BRING ALL OPERATIONS TO A HALT WHILE WE TRY.
IT'S GONNA HANDCUFF A LOT OF STUFF THAT I KNOW THAT GOES ON YES.
OF PARENTS BRING EVERYBODY GETTING MONEY TOGETHER.
SO I THINK IF YOU CAN COME UP WITH A DE MINIMIS POLICY THAT MEETS THE, WHATEVER THE STATE GUIDELINES ARE, IS GUIDE OR IRS GUIDELINES, THAT'S A WONDERFUL THING TO DO BECAUSE I THINK THAT'S A GREAT IDEA.
LIKE UNDER A HUNDRED DOLLARS OR SOMETHING WHERE MM-HMM
CAN I ASK A QUICK QUESTION? MM-HMM
WAS PART OF THE MOTIVATION FOR THIS TO AVOID DONORS DIRECTING THE WORK OR SPECIFIC PROJECTS OF THE SCHOOL? THAT'S CORRECT.
THAT'S WHAT, THAT'S ABSOLUTELY.
IS JUST TO MAKE SURE THAT WE HAVE AN OFFICIAL POLICY THAT CAN BE FOLLOWED.
SO ANYTHING UP TO $3,000 IF IT'S A RESTRICTED GIFT, IS ENTIRELY WITHIN YOUR DISCRETION TO SAY YES.
SO PRESUMABLY THERE WON'T BE A WHOLE LOT OF BUREAUCRACY ASSOCIATED WITH THAT.
I THINK THE WAY THAT THE POLICY IS FRAMED, THE LANGUAGE A GIFT, RIGHT.
I THINK A GIFT IS GENERALLY REGARDED AS IF IT'S BROKEN UP INTO INDIVIDUAL PIECES.
IF I PLEDGE TO THE SCHOOL $250,000, THAT'S THE GIFT.
EVEN IF WE BREAK IT UP OVER FIVE YEARS MM-HMM
SO I THINK, I THINK THERE'S SOME CLARITY IN THE POLICY AS IT IS.
I MEAN, WE CAN CLEAR IT UP MORE, BUT IT, I I DON'T WANNA LOSE SIGHT OF THE FACT THIS, THIS ISN'T INTENDED TO LIKE CURTAIL HAMSTRING.
IT'S REALLY MORE INTENDED TO SAY SOMEONE CAN'T SHOW UP WITH $300,000 AND SAY, I WANT TO MAKE THIS DONATION BECAUSE I WANT A NEW BASKETBALL COURT.
UNLESS WE SAY, UNLESS THE BOARD APPROVES IT.
IT GIVES THE BOARD VISIBILITY ABOUT THE OFFERS THAT ARE BEING MADE.
UM, AND IT GIVES US A TIME TO KIND OF PAUSE AND GO, IS THIS, IS THIS SOMETHING THAT WE WANT TO ACCEPT? AND IS IT SOMETHING THAT WE CAN MAINTAIN AND DOES IT AGAIN, ALIGN WITH OUR PRIORITIES? AGAIN, I THINK KELLY, THAT'S JUST PART OF THE CLEANUP YOU'VE BEEN DOING GOING ON THREE YEARS NOW, PUTTING FORMAL AROUND THIS DEAL.
SO WE DON'T HAVE ANY MISINFORMATION, HURT FEELINGS, ALL THE THINGS THAT HAVE HAPPENED.
UM, JANET, IS THERE A STATE LAW AROUND THIS OR TEA RULES ABOUT ACCEPTING GIFTS? I COULD HAVE SWORN WHAT I WAS WHEN WE WERE GOING THROUGH ALL THAT.
I THOUGHT THERE WAS, THERE ARE LIMITATIONS ON YOU CAN ONLY ACCEPT GIFTS FOR SOMETHING, BE ABLE TO USE FUNDS FOR OTHERWISE PUBLIC FUNDS.
BUT ALSO THESE ARE ALL GIFTS THAT ARE GONNA BE GOING THROUGH THE FOUNDATION IS MY ASSUMPTION.
SO THE OTHER THING THAT I, WE TALKED ABOUT THIS A LITTLE BIT WITH THE EXCLUSION, I'M SORRY, WITH THE EXCLUSION OF WHAT MR. GOER WAS REFERRING TO.
WHERE, BUT IF SOMEONE WERE COMING TOGETHER, PARENTS TO A CAMPUS, SO ONE THING THAT I JUST, WE HAD A DISCUSSION ABOUT THIS, BUT I JUST WANNA BRING THIS UP, IS THAT I THINK IT'S REALLY IMPORTANT IN THIS DOCUMENTATION TO DELINEATE THAT THESE RULES ARE SEPARATE FROM THE BLACKSMITH FUND AND FROM THE GALA AUCTION, BECAUSE PEOPLE ARE VERY EASILY, I MEAN, PEOPLE WILL DONATE $30,000 FOR A PARKING SPOT AT GALA.
WE DON'T NEED TO BE THERE TO APPROVE THAT, UM, ON THE BOARD.
SO I THINK THAT, YOU KNOW, THOSE,
[00:40:01]
THOSE FUNCTIONS, THOSE EXISTING FUNDRAISING ACTIVITIES SHOULD BE NOT INCLUDED IN THIS POLICY.THANK YOU FOR THANK YOU FOR THAT.
AND I THINK JANET, AND EVEN FOR EASILY, THERE'S A LOT OF PEOPLE, I MEAN, I THINK A LOT OF FAMILIES DONATE MORE THAN $10,000, SO THEY SHOULDN'T HAVE TO COME TO THE BOARD, YOU KNOW? RIGHT.
IT'S DEFINITELY EXCLUSIONARY COMPARED TO THIS.
IT'S A DIFFERENT, SO I THINK THE ASK IS, JANET, THAT WE ADD LANGUAGE THAT EXCLUDES THOSE SPECIFIC, UH, INITIATIVES.
WE NEED TO COME BACK FOR THAT.
OR DO WE NOT WANNA, I THINK THAT IF Y'ALL, IF Y'ALL ARE COMFORTABLE, WE CAN, WE CAN HAVE THE POLICY REFLECT THOSE TWO CHANGES WITH THE CHANGES.
AROUND DI MINIMUS AND FREQUENCY.
ANY OTHER QUESTIONS? CAN I GET A MOTION, APPROVE THE GIFT ACCEPTANCE POLICY WITH THE DISCUSSION WE HAD? I THINK WE'RE GONNA TALK ABOUT OCCURRENCES AND ALSO DI DI MINIMIS AMOUNTS.
EXISTING IN THE EXISTING FUNDRAISING? YES.
[G.2. Discuss, consider and act to update the Westlake Academy Admissions Policy.]
CONSIDER ACT TO APPROVE WEALTH ACADEMY ADMISSIONS POLICY.AS YOU GUYS KNOW, WE'VE HAD SEVERAL CONVERSATIONS ABOUT THE ABILITY FOR THE ACADEMY TO PLAN AND PREPARE FOR THE NUMBER OF STUDENTS THAT WE'RE GOING TO HAVE COMING IN.
WE'VE LOOKED AT, UH, WE'VE LOOKED AT THE IMPLICATIONS OF THAT, KNOWING HOW MANY SPOTS ARE OPEN IN EACH CLASSROOM.
ONE OF THE PRIVILEGES THAT WE'RE ABLE TO OFFER TO THE EMPLOYEES IS THAT THEY ARE ABLE TO BRING THEIR CHILDREN WITH THEM TO WESTLAKE ACADEMY.
WHICH AS, YOU KNOW, WE JUST HEARD DR.
THIS IS A, THIS IS A VERY NICE BENEFIT FOR OUR EMPLOYEES.
AND WE'RE GLAD BECAUSE WE KNOW, UM, ESPECIALLY IF YOU'RE A MOM OR DAD BRINGING YOUR CHILD, THAT MAKES THE WORK ENVIRONMENT JUST THAT MUCH NICER.
YOU'RE ALL COMING TOGETHER, YOU'RE INVESTED.
SO WHAT WE ARE ASKING THE BOARD TONIGHT IS TO HAVE THE STIPULATION THAT IF THE STUDENT DOES NOT REMAIN CONTINUOUSLY ENROLLED, UH, BECAUSE OF WHATEVER REASON THE PARENT WANTS TO WITHDRAW, THEY'RE STILL WORKING AT THE SCHOOL, DOESN'T HAVE ANYTHING TO DO WITH, WITH THEIR EMPLOYMENT STATUS, THEY'RE STILL THERE, BUT THEY'VE, THEY'VE ENROLLED THEIR CHILD SOMEWHERE ELSE.
WE'RE ASKING TO CLOSE THE LOOP ON WHAT IS SOMETIMES A REVOLVING DOOR FOR PEOPLE THAT MIGHT COME IN OR OUT WITH, WITH THEIR, WITH THEIR CHILDREN.
UM, AND AGAIN, THIS IS JUST TO MAKE SURE THAT WE ARE GETTING OUR STUDENTS FULLY COMMITTED TO WHAT THE IB PROGRAM EXPECTS TO WHAT WESTLAKE ACADEMY IS TRYING TO OFFER.
AND THEN ALSO ALLOWING US TO PLAN AHEAD WHEN WE KNOW THOSE STUDENTS ARE NOT GOING TO BE RETURNING BECAUSE THEY DO TAKE PRIORITY OVER LOTTERY STUDENTS.
UH, MAYBE NOT, WELL, PROBABLY IT WAS MM-HMM
BUT, UH, OTHER SCHOOLS AND EVEN IN UNIVERSITIES WHERE, UH, THERE ARE REASONS WHERE STUDENTS NEED TO LEAVE FOR MAYBE AN ENTIRE SEMESTER, EMOTIONAL HEALTH OR OTHER MEDICAL REASONS.
AND THEY DISENROLL FOR THAT, THAT REST OF THAT YEAR.
UH, I'D LIKE TO MAKE SURE THAT THOSE STUDENTS HAVE THE RIGHT TO COME BACK TO THE SCHOOL IF THEY LEFT FOR A MEDICAL REASON AND WERE NOT ABLE TO CONTINUE WITH THAT, WHATEVER THAT SEMESTER WAS THAT THEY'RE OUT FOR, FOR THAT MEDICAL REASONS.
I WOULD HOPE THAT THEY COULD COME BACK IN BECAUSE THAT'S NOT A BY CHOICE.
I'M LEAVING THIS SCHOOL GOING TO ANOTHER SCHOOL.
DOES THAT MAKE I NO, THAT MAKES PERFECT SENSE.
I THINK THAT'S A, I THINK THAT'S A GREAT CAVEAT AND I'M SURE WE CAN, JANET, IS THERE ANY REASON WE COULDN'T MAKE THAT ADJUSTMENT? THAT'S PRETTY REAL ISSUE FOR MOST SCHOOLS.
THE, THE ONLY, THE ONLY ISSUE I COULD SEE WITH THAT IS JANET, DID THEY HAVE TO DISCLOSE TO US WHAT THE MEDICAL CIRCUMSTANCE WOULD BE? WELL, IT WOULD BE THEIR CHOICE.
THEY DIDN'T WANNA DISCLOSE IT.
THEN THEY STILL BE SUBJECT TO THE POLICY.
IF THEY WANTED TO TAUGHT, THEN THEY HAVE TO, I THINK THAT OKAY.
THAT IT CAN BE SHARED CONFIDENTIALLY MM-HMM
SHARED WITH YOU OR THE ATTORNEY.
I JUST THINK THAT'S A COMPASSIONATE, UH, WAY TO DEAL WITH OKAY.
THERE THERE ARE ALSO SOME ABILITY LAWS YES.
THAT WOULD KICK IN, REQUIRE YOU TO MAKE PARENTS MIGHT NOT REALLY, MIGHT NOT KNOW, KNOW THAT STUFF.
HEY, YOU'RE LEAVING FOR THE HEALTH OF YOUR KID.
WE CAN, WE CAN DEFINITELY ADD THAT, ADD THAT AMENDMENT.
OTHER QUESTIONS? COMMENTS? YEAH.
UM, SO DOES THIS ALREADY CURRENTLY APPLY TO LOTTERY STUDENTS? I PRESUME THAT THEY DECIDE TO LEAVE, GO TO THEIR LOCAL SCHOOL AND THEN DECIDE THEY WANNA COME BACK.
THEY WOULD'VE TO REAPPLY THROUGH THE LOTTERY, RIGHT? YES.
SO THIS SORT OF, WHAT'S NON WESTLAKE RESIDENT STUDENTS ON THE SAME FOOTING AS THE LOTTERY STUDENTS? CORRECT.
IF THEY HAVE A, A PARENT WHO'S EMPLOYED BY THE TOWN OR THE SCHOOL OR THE ACADEMY.
THAT'S, THAT'S EXACTLY THAT THROW INTO THE SECONDARY, IT JUST LEVEL, IT
[00:45:01]
LEVELS THAT PLAYING FIELD AND IT PUTS THEM IN THE SAME, EXACTLY THE SAME PROCESS THAT WE WOULD EXPECT FOR OTHER STUDENTS WHO WITHDREW.EXCEPT FOR PRIMARY BOUNDARY STUDENTS WHO CAN WITHDRAW, COME BACK, WITHDRAW, COME BACK.
SO, ONE QUICK FOLLOW UP ON THIS 'CAUSE IT'S SEMI-RELATED.
ONCE THEY'RE ENROLLED, ARE THEY ENROLLED FOR THE YEAR? RIGHT.
IF SOMEONE IS ENROLLED AND THEIR GRANDPARENT DECIDES TO MOVE OUTTA WESTLAKE AND THEY'RE ENROLLED THROUGH THE WESTLAKE GRANDPARENT EXEMPTION.
MY UNDERSTANDING IS WE DO NOT HAVE A POLICY ON THAT.
OUR PROCEDURE, CAMPUS LEVEL PROCEDURE HAS BEEN THAT IF A STUDENT IS ENROLLED AND A MOVE OCCURS, THAT WE ALLOW THE STUDENT TO FINISH THE SCHOOL YEAR.
I, I LIKE THAT'S, THAT'S FAIR TO ME.
SO CAN I, I THINK, I THINK IT MAKES SENSE TO ACTUALLY PUT THAT POLICY.
I FEEL LIKE IT'S, IT WOULD BE OTHERWISE BE PRETTY DISRUPTIVE.
AND THEN WE HAVE TO SWAP, I MEAN, IDEALLY WE DON'T HAVE TO, BUT FROM AN ECONOMIC PERSPECTIVE, IT WOULD BE GREAT TO HAVE THAT SEAT FILLED.
OR AT NINE 17 NOW WHERE WE WANNA GET TO NINE 20 MM-HMM
UM, I THINK THERE'S CERTAINLY A LOT OF MOVES THAT HAPPEN DURING THE YEAR.
UM, THE EXTENT THAT THE STUDENT WANTS STAY, IF WE'RE UPDATING THE ADMISSIONS POLICY NOW, I, I'D LIKE TO CODIFY THAT AS OPPOSED TO JUST SORT OF HAVING BE PROCEDURE.
IF, IF THE BOARD IS, AND THIS IS TJ, MAKE SURE I UNDERSTAND.
THIS IS ONCE THE STUDENT'S ENROLLED,
YOUR, YOUR MOM DECIDES NOT TO TEACH THE ACADEMY ANYMORE RIGHT.
BECAUSE THEY GOT A BETTER JOB FOR WELLS.
YOU, YOU CAN REMAIN FOR THE REST OF IT PROTECTS THEIR, IT PROTECTS THEIR POSITION AT THE SCHOOL FOR THE YEAR.
ANY OTHER QUESTIONS? SO WE'RE GONNA, I NEED A MOTION TO APPROVE AS PRESENTED, UM, WITH THE EXCEPTION OF HEALTH REASONS AND NOTIFICATIONS AND TO ADD A POLICY IF THE STUDENT, UM, IF THE STUDENT'S PARENTS DO LEAVE, THEY'RE ENROLLED FOR THE DURATION OF THE, UH, SCHOOL YEAR.
IF THE STUDENT'S ENROLLED FOR THE YEAR, THEY'RE ENROLLED FOR THE YEAR, THEY'RE ENROLLED FOR THE YEAR.
CAN I GET A SECOND? ALL IN FAVOR? AYE.
[G.3. Discuss, consider and act regarding Westlake Academy Campus Access Policy.]
CONSIDER ACT REGARD WASTE ACADEMY CAMPUS ACCESS POLICY.THIS AGAIN, IS ANOTHER POLICY THAT, UH, TYPICALLY SCHOOLS WILL HAVE IN PLACE.
AND, AND WHAT THIS DOES IS IT JUST SETS THE STANDARDS AND EXPECTATIONS FOR ANYONE WHO IS ENTERING AND VISITING AND GOING TO BE PRESENT ON OUR CAMPUS.
UM, IT OUTLINES OUR PROCESSES.
WHAT ARE ALREADY PROCESSES AND PROCEDURES AT THE SCHOOL WITH REGARD TO VISITOR ACCESS AND IDENTIFICATION? SO ANYONE COMING TO THE ACADEMY IS EXPECTED TO CHECK IN THROUGH ONE OF THE TWO MAIN OFFICES.
THEY WILL PRESENT THEIR GOVERNMENT ID.
THEY WILL BE GIVEN A BADGE, A STICKER FOR, FOR THE TIME THAT THEY'RE THERE.
THEY'RE EXPECTED TO BE EXACTLY AT THE PLACE THAT THEY ARE GOING TO, UH, BE VISITING.
AND THEN AF AS THEY'RE LEAVING, THEY'RE SUPPOSED TO TURN IN THEIR STICKER AND CHECK OUT OFFICIALLY.
THAT WAY WE KNOW AT ALL TIMES WHO IS ON CAMPUS AND WE'RE ABLE TO, UH, ENSURE THAT THAT PERSON IS NOT DOING ANYTHING THAT, THAT THEY'RE NOT THERE TO DO BUSINESS FOR.
IT ALSO ALLOWS US A HEADCOUNT IN THE EVENT OF A TRAGEDY, AN EMERGENCY, ANY KIND OF UNSUSPECTED THING THAT MIGHT OCCUR.
WE ARE ABLE TO TAKE ACCOUNT FOR ANYBODY WHO WAS IN THE BUILDING.
IF WE HAVE VOLUNTEERS THERE, IF WE HAVE GRANDPARENTS STAY, IF WE HAVE ANYTHING LIKE THAT GOING ON, THEN WE KNOW EXACTLY WHO WE SHOULD BE ACCOUNTING FOR IN THOSE TIMES OF, UH, EXTREME STRESS.
SO, UM, SAFETY AND ORDERLY OPERATIONS AGAIN, UM, THERE PEOPLE ARE THERE, PEOPLE COME TO CAMPUS FOR VERY SPECIFIC REASONS.
THEY'RE NOT THERE TO DISRUPT INSTRUCTION.
THEY'RE NOT TO INFRINGE UPON OTHERS' RIGHTS.
THEY'RE NOT THERE TO COMPROMISE OUR CAMPUS SAFETY, WHICH WE TAKE VERY SERIOUSLY.
UM, SO THIS POLICY ALLOWS THAT IF WE FIND THIS TO BE A PROBLEM TO SOME EXTENT, THEN WE ARE ABLE TO LIMIT THE FREQUENCY OF THE DURATION OR THE LOCATION OF THE VISITS.
UM, IT ALLOWS FOR THE ADMINISTRATORS OR THE SCHOOL RE RESOURCE OFFICER OFFICERS TO REFUSE ENTRY OR REMOVE INDIVIDUALS WHO POSE A RISK OR CONTINUE INAPPROPRIATE BEHAVIOR AFTER A WARNING.
UM, ATHLETIC OFFICIALS MAY REMOVE INDIVIDUALS, AND THIS IS, THIS IS ACTUALLY PART OF, UH, NEW CODE FROM TA, BUT THEY'RE ALLOWED TO REMOVE INDIVIDUALS FROM EXTRACURRICULAR ACTIVITIES WITHOUT A WARNING.
AND, YOU KNOW, THIS IS WHERE WE SEE SOME OF THE WORST BEHAVIOR, NOT NECESSARILY AT WESTLAKE ACADEMY, BUT IN SCHOOLS IN GENERAL.
UH, SPORTS AND, AND, UH, EXTRACURRICULAR ACTIVITIES DO NOT NECESSARILY BRING OUT THE BEST IN PEOPLE.
SO, UH, DUE PROCESS, ALL OF THOSE RIGHTS ARE IN PLACE.
WE WILL DOCUMENT THE VERBAL WARNINGS, PROVIDE WRITTEN APPEAL INFORMATION.
WE ALREADY HAVE AN APPEAL PROCESS.
IT'S AVAILABLE ON OUR WEBSITE.
SO ANYBODY IS WELCOME TO, TO MOVE THROUGH THAT PROCESS.
AND WE WILL CONSIDER THAT IN ACCORDANCE WITH THE BOARD POLICY THAT'S ALREADY IN PLACE.
WE'LL BE ABLE TO, UH, CRIMINALLY TRESPASS ANYONE
[00:50:01]
WHO CONTINUES TO, UH, BE PROBLEMATIC ON CAMPUS.AND IT ALSO ENSURES THAT WE ARE NOT DENYING PARENTS' RIGHTS TO ACCESS TO ARD MEETINGS, UM, AND SPECIAL EVENTS THAT MAY, YOU KNOW, THOSE ONCE IN A LIFETIME EVENTS THAT WE TRIED WOULD, WOULD NEVER WANT A PARENT TO MISS IF THERE'S ANY WAY AROUND THAT.
MY, MY ONLY COMMENT ON THAT IS I'D BE CAREFUL PUTTING, UH, SOME OF YOUR ATHLETIC OFFICIALS IN A POSITION WHERE THEY NEED TO GO UP TO, UH, LET'S SAY AN EMOTIONALLY UPSET INDIVIDUAL AND TRY AND REMOVE THEM.
UM, THEY'RE NOT ALLOWED TO TOUCH THEM AND I'M NOT SURE THAT THEY'VE HAD TRAINING ON HOW TO EFFECTIVELY DEAL WITH THESE KINDS OF PEOPLE.
SO MY CONCERN IS WE'RE INJECTING, UH, SOME INDIVIDUALS INTO A SITUATION WHERE, UM, REAL TRAINING IS GONNA MATTER AND SELF-CONTROL BECOMES VERY IMPORTANT.
UH, I WOULD RATHER HAVE A, UM, A SCHOOL ADMINISTRATOR OR OUR RESOURCE OFFICER BE RESPONSIBLE FOR THAT AND NOT PUT, BECAUSE YOUR COACH, SOME OF YOUR COACHES ARE COACHES, MOST OF 'EM ARE TEACHERS THAT ARE NOT CO THAT AREN'T COACH, NOT COACHES FIRST, BUT TEACHERS FIRST.
AND I JUST THINK YOU COULD BE SETTING YOURSELF UP FOR PROBABLY SOMETHING NOT GOOD AND STRIVE.
THEY CAN, THEY CAN ASK PEOPLE TO LEAVE.
AND, AND I THINK I'D MAKE SURE THAT THAT WRITING, BECAUSE ME REMOVING SOMEONE BECOMES VERY PHYSICAL.
ME ASKING SOMEONE TO LEAVE WILL NOT BE PHYSICAL.
I THINK THE BULLETED VERSION OF THIS MAY BE DIFFERENT THAN THE WAY IT'S ACTUALLY STATED.
IT MAY SAY, HAVE THEM REMOVED, AND THIS IS TA RULE.
THIS IS A NEW, THIS IS TA TA RULE.
THAT'S A TA RULE, BUT I, IT DOESN'T MATTER.
AND WE CAN CHECK THE WORDING AND THE ACTUAL POLICY.
MAKE THE WORDING WORDS MATTER.
AND THEN WHAT YOU DO ON CAMPUS IS FRANKLY MM-HMM
I DON'T LIKE HAVING ANY OF THOSE BIG SPORTING EVENTS WITHOUT NO ATHLETIC DIRECTOR OUT THERE.
UH, AND I'M CONFIDENT SHE COULD, BUT I REALLY LIKE IT IF A RESOURCE OFFICER'S OUT THERE OR IF OUR A PD GUYS ARE OUT THERE AS WELL.
AND, AND IF I CAN JUST ADD THIS CLARIFICATION, UM, THIS PROVISION REALLY PROVIDES THOSE EXTRACURRICULAR OR ATHLETIC OFFICIALS, THE AUTHORITY TO MAKE THE DECISION ABOUT EJECTION DOESN'T HAVE TO PROVIDE, WHICH IS THAT'S RIGHT.
WHICH IS PERFECTLY FINE TO MAKE THE DECISION.
THE ENFORCEMENT OF THAT IS WHERE THE DIFFICULTY COMES IN HAVING HAD TO DO IT SEVERAL TIMES.
AND AND TO YOUR POINT, YOU'RE EXACTLY RIGHT.
I DON'T, I DON'T WANT DR. OWEN TO HAVE SOMEBODY REMOVED.
SO DR. OWEN WILL GO ASK NICELY AND THEY'LL LEAVE
WE CAN DOUBLE CHECK THE POLICY, THE, THE ACTUAL POLICY WORDING AND, AND MAKE THAT ADJUSTMENT.
I ASKED SOMEBODY TO LEAVE AND THEY LEFT.
AND, AND I THINK IT'S GOTTA BE RESOURCE OFFICER FOR THIS CONVERSATION.
WE DON'T HAVE A RESOURCE OFFICER AT EVERY SINGLE ATHLETIC EVENT.
SO, SO I WOULDN'T WANNA LOCK IT IN THAT TIGHTLY, BUT OBVIOUSLY YOU CAN SAY A DEDICATED TRAINED INDIVIDUAL AND THAT, AND YOU DESIGNATE THE VERY FEW NUMBER OF THOSE PEOPLE THAT WOULD BE WELL VIABLE.
WE HAVE TO BE REALLY CAREFUL WHAT WE PUT IN POLICY THAT WE CAN ACTUALLY HAVE A DEDICATED TRAINED INDIVIDUAL.
YOU, YOUR TEAM AROUND THAT DON'T MIND.
SO, SO, SO WE HAVE TO BE REALLY CAREFUL.
AND SO WE DON'T WANNA LOCK OURSELVES INTO SAYING IT HAS TO BE THIS PERSON.
IF THINGS ESCALATE TO THAT POINT WE CALL KELLER PD, LIKE IF IT, IF IT'S GOING TO BE AN ISSUE WHERE WE DON'T BELIEVE WE CAN GET THIS PERSON TO MOVE ALONG, UM, EITHER THROUGH OUR WORDS OR STRONG WARNING, THEN WE'RE, WE'RE GOING TO ENGAGE SOMEONE ELSE.
SO WHAT'S THE WORDING HERE TO, SO I THINK IT, I THINK IT WOULD BE THAT, UM, THE ATHLETIC OFFICIALS CAN ASK THEM TO BE REMOVED.
AND THEN SOMEONE WOULD BE RESPONSIBLE FOR MAKING SURE THAT OCCURRED.
YOU HAVE THE AUTHORITY, RIGHT? YES.
SO I'M NOT ACTUALLY SEEING THAT MENTIONED IN THE POLICY THAT WAS ATTACHED TO THE PACKET.
[00:55:01]
SO I'M ASSUMING THAT IT JUST NEEDS TO BE UPDATED.I THINK WE GOT JANET, WE GOT THAT IN THERE, RIGHT? IS THAT'S A NEW, OH, I DIDN'T, I KNOW THAT'S NEW.
DIDN'T SEE NOTHING ABOUT THE ATHLETIC OFFICIALS IN THE POLICY THAT WAS ATTACHED TO THE PACKET.
UM, IT'S, IF YOU LOOK UNDER RESTRICTIONS TO CAMPUS ACCESS, IT'S THE FIRST FULL PARAGRAPH UNDER THE, THE VERBAL WARNING.
IS NOT REQUIRED ADMINISTRATOR OR RESOURCE OFFICER TO THE PERSON ADMINISTRATOR RESOURCE.
MR. WHAT ARE WE IT CAN DO THAT FOR THE MOTION.
WHAT DO I NEED TO ADD TO THIS? I THINK THE, HANNAH, DO YOU THINK WE NEED TO ADD, DO WE LIKE WHEN WE READ IT ON THE ACTUAL POLICY? LET'S SEE.
IT SAYS THE PERSON BEHAVES THEM.
A WESTLAKE ACADEMY ADMINISTRATOR OR SCHOOL RESOURCE OFFICER MAY REFUSE ENTRY OR MAY EJECT A PERSON FROM WESTLAKE ACADEMY'S PREMISES.
IF THE PERSON REFUSES TO LEAVE PEACEFULLY AND ON REQUEST, SAY, ATHLETIC, IT SAYS, SORRY, THE VERBAL WARNING OF PERSON'S PERSISTENCE AND THE BEHAVIOR DESCRIBED ABOVE IS NOT REQUIRED PRIOR TO EJECTION FROM THE EXTRACURRICULAR ATHLETIC ACTIVITY OR COMPETITION BY A PERSON SERVING AS A REFEREE JUDGE OR, OR OTHER OFFICIAL OF AN EXTRACURRICULAR ACTIVITY OR COMPETITION SPONSORED OR SANCTIONED BY THE ACADEMY.
WE COULD JUST REVISE THAT TO REQUIRED PRIOR TO A REQUEST FOR EJECTION REQUEST.
ACTUAL OBJECTION WOULD, I MEAN, IF Y'ALL YES, THAT'S, UH, FEELS LIKE WE'RE SPLITTING HAIRS.
I MEAN, AT THE END OF THE DAY, LIKE IF A, IF AN UMP OR REF REJECTS SOMEONE, THEY, THEY NEED TO LEAVE.
IF THEY DON'T LEAVE, THEN THEY'RE TRESPASSING.
IT'S COVERED BY THE THEN IT'S COVERED.
I THINK THE POINT OF IT WAS TO REMOVE THE IDEA THAT YOU HAD TO GIVE SOME OR ONE A VERBAL WARNING AT A SPORTING EVENT WHO SHOULDN'T HAVE TO BE GIVEN A VERBAL WARNING.
LIKE YOU CAN JUST, YEAH, YOU CAN, YOU CAN JUST HAVE THEM ESCORTED OFF OR TELL THEM TO LEAVE YOU LIKE THE POLICY AS IT STANDS.
CAN I GET A MOTION TO APPROVE THE POLICY FOR CAMPUS ACCESS? MOVED.
[G.4. Discuss, consider and act regarding Westlake Academy facilities issues related to safety including dead tree removal, reconstruction of unsafe exterior stairs and sidewalks, and HVAC replacement.]
EXTENDED ACT REGARDING WESTLAKE ACADEMY FACILITIES ISSUE RELATED TO SAFETY, INCLUDING DEAD TREE REMOVAL, RECONSTRUCTION OF UNSAFE EXTERIOR STAIRS, SIDEWALKS, AND HVAC REPLACEMENT.ALRIGHT, SO THESE ARE SOME IDENTIFIED CIP REQUESTS THAT WE HAVE FROM THE ACADEMY, PARTICULARLY RELATED TO SOME OF THE STAIRCASES THAT ARE IN, UM, REALLY BAD SHAPE.
UM, FROM A SAFETY STANDPOINT, WE'VE HAD SOME OTHER ISSUES OR A HUGE DEAD TREE IN FRONT OF THE ACADEMY THAT HAD TO BE REMOVED.
IT WAS A SAFETY ISSUE IF, IF ANYTHING HAD FALLEN ON, IT'S WHERE WE ACTUALLY DO CARLINE.
SO IT'S, UM, PROBLEMATIC FOR THE KIDS THAT ARE STANDING THERE WAITING TO BE PICKED UP.
UH, WE HAVE THE HVAC SYSTEM, WHICH YOU GUYS CURRENTLY APPROVE.
WE JUST HAD AND ARE STILL HAVE AN ONGOING REPAIR FOR THE COMPRESSOR IN THE PYP BUILDING THAT IS GIVING US CONSISTENT ISSUES, UH, FOR FIRST AND SECOND GRADE CLASSROOMS. AND THE FRONT OFFICE.
IS THAT, WAS THAT BETTER TODAY? IT WAS A LITTLE BETTER TODAY, BUT IT WAS COOLER TODAY.
SO THEY WERE OUT AGAIN WORKING ON IT.
AND THEY WILL BE BACK TOMORROW AND IT, THEY WERE IN THE, IN THE ATTIC AND ON THE ROOF TODAY TRYING TO SEE WHAT THE FULL EXTENT OF THE CASE MAY BE.
SO THE BASE, TOTAL OF THESE IDENTIFIED PROJECTS IS ABOUT $209,000.
UH, THERE'S THE POTENTIAL FOR MORE MODULAR STABILIZATION AFTER THEY'RE ABLE TO DO A MORE THOROUGH INSPECTION OF THAT, THAT WOULD ADD ABOUT 20,000 TO THAT.
SOME OF THE STAIRCASES WILL, WOULD NEED TO BE REBUILT AFTER THE STABILIZATION.
SO I WANNA SHOW YOU SOME INFORMATION HERE.
STAIRCASES ARE LEANING AND SOME OF THE MODULARS HAVE SHIFTED, CAUSING STRUCTURAL AS WELL AS UTILIZATION CONCERNS FOR BOTH OF THOSE AREAS.
THE MODULAR, MODULAR BUILDINGS HAVE VISIBLE CRACKS AND DOORS THAT STICK.
SO IF YOU'VE HAD FOUNDATION ISSUES IN TEXAS, BECAUSE THIS IS NORMAL, UM, THAT'S APPARENTLY WHAT'S HAPPENED HERE.
WE'VE, WE'VE HAD SETTLING OF THESE, UH, MODULAR BUILDINGS AND THEY'RE ACTUALLY VISIBLY CRACKING ON SOME OF THE INSIDES SIDES GUIDELINES FOR STAIRCASE SAFETY INDICATE THAT THERE SHOULD BE NO MORE THAN 1.2 DEGREES IN VARIANCE ON THE HORIZONTAL PLANE OF THE INDIVIDUAL STAIR STEP.
SO YOU'RE GOING DOWN A STAIR IF YOU'RE GOING DOWN STAIRS AND THAT INDIVIDUAL STEP THAT YOU'RE STEPPING ON, IF IT'S LEANING AT MORE THAN 1.2 DEGREES, THAT IS CONSIDERED A PROBLEM.
[01:00:01]
ACADEMY HAS STAIRCASES WITH STAIR STEPS THAT ARE UP TO SIX DEGREES IN VARIANCE ON THE MODULARS, NOT THE MODULARS, SORRY.THESE ARE TWO SEPARATE ISSUES.
AND I'M SO SORRY THAT MIDDLE ONE HAS THE SIX, UH, IN THERE AND I CAN, I CAN TRY TO SEND BETTER PICTURES ON EMAIL.
IT'S NOT SHOWING UP AS WELL AS I WOULD LIKE HERE.
THE EROSION UNDER THIS ONE, GOING TO THE, IT'S THE EROSION ISSUE.
AND WE HAVE BEEN TOLD BY MULTIPLE PEOPLE, BOTH FROM THIS, THESE QUOTES AS WELL AS SOME QUOTES THAT MS. JONES IS WORKING ON FOR THE TURF FIELD, THAT THE DRAINAGE BACK HERE IS STILL JUST NOT GOOD.
AND IT'S LEADING TO A LOT OF THE ISSUES THAT WE'RE SEEING.
UM, THEY DID SOME WORK ON THAT DURING THE TURF FIELD INSTALLATION, BUT JUST THE DRAINAGE ON THE BACK HALF OF THE ACADEMY.
UM, COUNCILMAN REEVES, I DON'T KNOW IF YOU REMEMBER WHEN YOU WERE THERE, IT WAS POURING DOWN RAIN ONE DAY AND WE WERE LITERALLY WALKING IN A RIVER OF WATER COMING DOWN PAST THE MODULAR.
SO, BUT THAT WAS, BUT, BUT THROUGH OUR IRRIGATION, WE DID GET THE MAJORITY OF THAT WATER OUT TO THE BACKSIDE OF OUR LAND.
WE GOT, THIS IS JUST A NORMAL OVERFLOW.
WE GOT A LOT OF IT TAKEN CARE OF.
BUT JUST YESTERDAY STILL, SARAH WAS GETTING A QUOTE FOR A FENCE AND HE WAS REMARKING HOW, HOW BAD THE DRAINAGE SITUATION WAS.
OVER TIME YOU ADD MORE AND MORE BUILDINGS.
NO ONE DID A CONSOLIDATED SITE DRAINAGE.
AND YOU'RE GONNA HAVE THESE PROBLEMS UNTIL SOMEBODY DOES A CONSOLIDATED SITE DRAINAGE.
WELL, THE DRAINAGE WAS STOPPED RIGHT THERE BEHIND THAT BRIDGE.
SO YOU'RE, YOU'RE EXACTLY RIGHT.
YOU HAVE TO GO DOWN LIKE, YOU KNOW, 10 FEET UNTIL YOU, OR UNTIL YOU HIT SOMETHING.
VERY FEW THINGS ARE BUILT THAT WAY.
UM, SO THIS, NONE OF, NONE OF THIS IS LIKE A BLAME GAME OR A SURPRISE.
IT'S JUST WHERE WE ARE RIGHT NOW.
WE'RE, YEAH, WE'RE ON A 23-YEAR-OLD CAMPUS.
OH, I WAS JUST GONNA ASK IN TERMS OF, UM, 'CAUSE WHEN THEY DID THE TURF FIELD, THERE WASN'T EXTENSIVE DRAINAGE, DRAINAGE WORK THAT WAS DONE.
WAS THAT WORK? IS THAT WORK HOLDING UP, I GUESS IS MY QUESTION.
IS IT A, IS IT A PROBLEM WITH, UH, IT APPEARS TO BE, UM, I, I HAVEN'T HEARD ANY CONCERNS FROM THE UTILIZATION OF THE FIELD OR THE AREA AROUND THE FIELD.
I DO THINK, UM, AND MR. CARROLL MAY BE ABLE TO SPEAK A LITTLE BIT MORE.
SO HE MAY BE ABLE TO SPEAK A LITTLE MORE EXTENSIVELY ABOUT WHAT THE EXTENT OF THAT DRAINAGE WORK WAS.
BECAUSE IT'S, I GUESS MY, MY POINT IS IF WE'VE, IF WE SPENT ALL THIS MONEY FOR A DRAINAGE, YOU KNOW, TO FIX THE DRAINAGE SYSTEM AND THE DRAINAGE SYSTEM ISN'T HOLDING UP, THEN HOW MUCH OF THAT IS THE CONTRACTOR'S RESPONSIVE? IS THERE ANY RESPONSIBILITY FOR THE CONTRACTOR AT ALL? FOOT'S NOT ON THE SOCCER FIELD THAT THEY'RE TALKING THAT YES.
SO I'M JUST, YOU KNOW, IT'S NOT THE SOCCER STORE.
WE'RE NOT RUNNING INTO THAT PROBLEM.
WE DIDN'T GET, WE HAD TO DO THE DRAINAGE ISSUES BECAUSE OF THE TURF.
SO IF YOU GO FROM THAT, LIKE IF YOU GO STRAIGHT UP THOSE STAIRS IN BETWEEN SECONDARY AND MODULAR BUILDING, THERE'S, THAT'S WHERE WE WERE WALKING WHERE THERE'S JUST A RIVER.
AND SO THERE WAS NO DRAINAGE, THERE'S NO DRAINAGE SOLUTION DURING THAT PROJECT OF THE MIDDLE OF CAMPUS.
'CAUSE THOSE ARE FRENCH DRAINS AND THINGS THAT ARE OLD THAT WHO KNOWS IF THEY'RE KEEPING UP OR, SO I DO THINK IT HAS HELPED ON THE FIELD WITH THE TURF.
SO, SO HAVE WE, I'M SORRY TO NO, NO, YOU'RE FINE TO KEEP GOING ON THIS, BUT HAVE WE DONE, HAVE WE HAD AN EVALUATION OF THE DRAINAGE? I MEAN, BECAUSE THERE IS A HUGE, I MEAN, OBVIOUSLY FROM PYP P ONE DOWN TO SECONDARY BUILDING, YOU KNOW, THAT'S A HUGE, UH, IT'S A HUGE GRADIENT CHANGE.
SO I'M JUST WONDERING, LIKE, HAVE WE EVALUATED THAT DRAINAGE IN THAT, ALONG THOSE STAIRCASES? I HAVE NOT ASKED.
I KNOW THERE'S PROBABLY EXISTING FRENCH DRAINS THERE, BUT WHETHER OR NOT THEY'RE, I HAVE NOT ASKED FOR THAT STUDY TO BE DONE, WE CERTAINLY COULD DO THAT.
UM, AND, AND SEE WHAT THE RECOMMENDATION IS WOULD BE, I IT WILL BE MUCH MORE EXTENSIVE THAN WHAT I'M BRINGING.
WELL, MY FEAR IS THAT IF WE GO AHEAD AND DO THIS STABILIZATION THING MM-HMM
BUT THEN THE DRAINAGE IS STILL, YOU KNOW, HAPPENING UNDERNEATH THAT, IT'S GONNA CONTINUE TO DESTABILIZE IT.
SO ARE WE FIXING A PROBLEM? BUT ACTUALLY NOT REALLY FIXING THE REAL PROBLEM, I GUESS IS MY, THAT'S A GREAT QUESTION.
THERE'S, SO, SO THIS IS, THIS IS ONE WAY TO APPROACH IT, ANOTHER WAY TO APPROACH IT WOULD BE, THERE WOULD STILL BE SOME OF THIS WORK INCLUDED IN THAT, BUT THAT WOULD BE A MUCH MORE EXTENSIVE ASK.
SO, UM, THIS, THIS AREA, THESE TWO THINGS, PARTICULARLY THIS STAIRCASE IS VERY CONCERNING.
STUDENTS USE THIS EVERY SINGLE DAY, EVERY TIME WE HAVE, UM, AN EVENT ON THE ATHLETIC FIELDS, THIS IS A ROUTE DOWN THAT PEOPLE, WHEN THEY PARK UP CAMPUS, THIS IS HOW THEY'RE COMING DOWN.
UM, THESE ARE, AND I'M SO SORRY, AGAIN,
[01:05:01]
THE LINES ARE TOO LIGHT, BUT WHERE THE ARROWS ARE POINTING OR SHOWING THE CRACKS IN THE MODULARS.SO IT, IT IS, YOU KNOW, IT'S JUST LIKE IF YOU'VE EVER HAD FOUNDATION PROBLEMS AT YOUR HOUSE, IF YOU DON'T ADDRESS IT, THEY GET WORSE AND WORSE.
UM, SO THESE, THESE ARE RELATIVELY NEW.
I THINK, I THINK THEY WERE HERE THE YEAR BEFORE I GOT HERE.
SO THESE ARE, THESE ARE THREE YEARS OLD, FOUR YEARS OLD.
THIS IS MY THIRD YEAR, AND I THINK THEY REPLACED THE YEAR BEFORE I GOT HERE.
SO DO WE HAVE WARRANTY? I MEAN, THAT SEEMS KINDA SHOCK.
THREE OR FOUR YEARS INTO IT, WE'D HAVE THIS.
UM, WE'VE HAD A VERY DRY SUMMER.
I DON'T KNOW HOW MUCH OF THAT HAS LED TO THE WORSENING OF THIS.
UM, WAS THIS HERE LAST YEAR? I COULDN'T SAY.
WE, THE, THE GENTLEMAN WHO CAME OUT TO WALK TO SEE WHAT THE ISSUES WERE, HE'S THE ONE THAT, UM, ORIGINALLY POINTED THEM OUT.
AND THEN AT THAT POINT WE REALIZED JUST HOW, HOW EXTENSIVE THEY WERE.
UM, WE WERE SURPRISED AT THE NUMBER OF PLACES THEY WERE ACTUALLY CRACKING.
THOSE ARE JUST THE, YEAH, IT'S, SO, IT'S ON, IT'S ON OBVIOUSLY BOTH SIDES, LIKE FOUR CRACKS.
UM, FROM A LITTLE BIT MORE OF AN AESTHETIC STANDPOINT.
THERE'S ALSO, WE'RE GONNA TRY TO DO SOME OF THIS IN-HOUSE JUST TO SAVE MONEY ON IT.
BUT WE ALSO JUST, THE SIDES OF THE, A LOT OF THE SIDEWALKS ARE CRUMBLING.
UM, THEY'VE BEEN VERY NICELY DONE WITH THESE STONE EXTERIORS DOWN, WHICH IS JUST, AGAIN, IT'S AN AESTHETIC ISSUE FOR THE MOST PART.
BUT WHAT IT ALSO POINTS TO IS THE SHIFTING IS WHAT IS ALLOWED SOME OF THAT TO OCCUR.
WHAT STAIRCASE IS THIS? I MEAN, THIS IS THE ONE THAT GOES UP.
WELL, THE ONE ON THE LEFT HAND SIDE IS THE ONE THAT GOES UP TO THE GYM FROM THE DINING HALL ON THE OUTSIDE.
AND, AND THEN THESE OTHER TWO ARE, WELL, SORRY, THE MIDDLE ONE IS FROM THE ARTS AND SCIENCE UP TO THE BACK DOOR OF PYP ONE.
AND THEN THE, THAT ONE, THE THIRD ONE IS ALSO, AND THEN THE FOURTH ONE IS SHOWS THE SEPARATION OF THAT STAIRCASE THAT YOU SAW IN THE FIRST SLIDE FROM THE SIDEWALK.
SO IT IS, IT IS COMPLETELY PULLED AWAY AND SHIFTED DOWN INTO THE LEFT.
I, I WOULD HIGHLY ADVISE NOT SIDE STONES LIKE THEY HISTORICALLY DONE TO MAKE 'EM LOOK PRETTY, BECAUSE THIS WILL ALWAYS, ALWAYS HAPPEN.
BUT AGAIN, THIS IS MORE AN AESTHETIC THING.
THIS IS NOT PART OF THE, THIS IS NOT PART OF THE ISSUE THAT WE'RE BRINGING TO YOU TONIGHT.
IT'S JUST A UNDERSCORE KIND OF THE YEARS OF, UM, YEAH.
A LOT OF YEARS NEED NEEDING, UH, NEEDING ATTENTION.
HOW MUCH OF THIS IS POTENTIALLY HAPPENING BECAUSE OF THE ARTS AND SCIENCE CONSTRUCTIONS THAT'S GOING ON? THERE'S A QUITE, YOU KNOW, QUITE A, QUITE A LOT OF LARGE EQUIPMENT THAT'S MOVING AROUND THERE.
AND I, I RECOGNIZE THIS HAPPENS OVER TIME, BUT IS ANY OF THIS DIRECTLY, POTENTIALLY DIRECTLY RELATED TO THAT CONSTRUCTION? NONE OF THIS IS NEAR THAT CONSTRUCTION.
NONE OF, NONE OF THESE PICTURES.
THE CLOSEST THING TO THE CONSTRUCTION WOULD BE THIS MIDDLE PICTURE HERE.
AND IT IS STILL, IT'S, IT'S NOWHERE NEAR THE SITE YARD BECAUSE IT'S SO FAR IN FROM THAT SITE.
MY MY SECOND QUESTION IS, I MEAN, THIS STUFF DIDN'T HAPPEN OVERNIGHT, RIGHT? WHY ARE WE JUST HEARING ABOUT IT NOW AT THE START OF THE SCHOOL YEAR AS OPPOSED TO THE START OF THE SUMMER WHEN IT WOULD'VE POTENTIALLY MADE MORE, MORE SENSE TO TACKLE IT? UH, I AGREE.
I, I ASKED, UH, WE, WE HAD CONVERSATIONS AT THE CAMPUS LEVEL, AND I THOUGHT THAT THERE WERE SOME QUOTES HAPPENING EARLIER.
AND SO WHEN WE CAME BACK AND I REALIZED THAT HADN'T HAPPENED, I, I ASKED FOR, UH, THE QUOTES TO BE DONE IMMEDIATELY AND I GOT THEM.
UM, ALL RIGHT, SO LET'S LOOK AT THIS.
SO THE QUESTION THAT ANY RESPONSIBLE SCHOOL BOARD WOULD ASK IS, WHY DON'T YOU HAVE MONEY IN YOUR BUDGET FOR THIS? SO LET'S, LET'S LOOK A LITTLE BIT AT WHY THAT'S THE CASE AND WHY WE'RE HAVING TO COME AND ASK FOR PARTICULARLY SPECIAL CONSIDERATION, UH, FOR MAYBE ATTENTION TO THESE PROJECTS.
WHEN YOU LOOK AT WESTLAKE ACADEMY AS COMPARED TO THESE OTHER 2K THROUGH 12 IB SCHOOLS.
AND I'VE SELECTED THESE TWO SCHOOLS BECAUSE THEY ARE SIMILAR TO US IN THE SENSE THAT THEY'RE K THROUGH 12.
THEY'RE BOTH IB CHARTER SCHOOLS.
UM, ONE IS, UH, HERE IN OUR AREA IN NORTH TEXAS, IMAGINE IS IN OUR AREA.
UH, MERIDIAN IS IN ROCK, UH, ROUND ROCK.
SO COMP, NOT EXACT DEMOGRAPHICS, BUT COMPARABLE DEMOGRAPHICS.
UM, THERE'S OBVIOUSLY A LOT, QUITE A BIT MORE STUDENTS AT THE OTHER TWO SCHOOLS.
BUT WHEN YOU LOOK AT THE NUMBER OF ACRES THAT THOSE SCHOOLS SIT ON, THE NUMBER OF BUILDINGS, AND WHEN YOU LOOK AT THE OVERALL, UH, TOTAL SQUARE FEET, YOU'LL SEE WHERE WESTLAKE ACADEMY LINES UP WITH THAT.
SO WE ARE TWICE AS LARGE AS, UH, THREE TIMES AS LARGE AS THOSE SCHOOLS.
WE HAVE NINE BUILDINGS AS COMPARED TO TWO BUILDINGS.
[01:10:01]
UH, WE SPEND, UH, OR WE HAVE IN THE MID RANGE OF THE TOTAL SQUARE FEET UNDER ROOF.UH, WE ARE THE OLDEST SCHOOL THERE, UH, BY FAR.
AND WE SPEND SIMILAR AMOUNTS OF OUR OVERALL BUDGET ON FUNCTION 51, WHICH IS WHERE ALL OF OUR MONEY COMES.
ALL OF OUR MONEY IS DEDICATED FOR ANY KIND OF UPKEEP AT THE CAMPUS.
OF THAT 10.88% OF OUR BUDGET THAT IS SPENT ON CAMPUS MAINTENANCE, ONLY 2.6% OF THAT COMES FROM STATE ALLOCATED FUNDING.
EVERYTHING ABOVE 2.6% OF THE OVERALL BUDGET THAT WE SPEND HAS TO COME OUT OF OTHER PLACES.
SO WE CARVED THAT OUT AND WE ARE SPENDING, UM, PER SQUARE FOOT THE LEAST AMOUNT OF THESE OTHER SCHOOLS ON THAT, EVEN AT 10.88% OF OUR BUDGET, WHICH PUTS US AT THE HIGHEST PERCENTAGE.
SO, I'M SORRY, CAN YOU EXPLAIN WHAT YOU MEAN BY THAT? THAT THAT DOESN'T THE FACILITIES FUND, I MEAN, WOULDN'T, YOU'RE SAYING IT'S 2.8% ONLY THAT THE FACILITIES FUND, THAT'S WHAT THE STATE GIVES US FOR FACILITIES.
AND THAT WAS INCREASED, RIGHT? THAT'S, AND THAT'S AFTER THE INCREASE.
SO WE'LL GET APPROXIMATELY $330,000 THIS YEAR.
WE RUN 1.3 MILLION DEDICATED TO CAMPUS MAINTENANCE AND OPERATIONS.
SO, I MEAN, I DON'T KNOW THE, I I'M NOT FAMILIAR WITH THE OTHER SCHOOLS, BUT I THINK WE'RE PRETTY UNIQUE.
WE'RE KIND OF A UNICORN THAT WE'RE THE ONLY SCHOOL WHERE ALL OF OUR BUILDINGS ARE OWNED BY THE MUNICIPALITY AND THAT SCHOOL'S USING THEM.
I'M NOT SURE WHAT THE SITUATION IS WITH THESE OTHER SCHOOLS IN TERMS OF IF THEY'RE RENTING THE BUILDINGS OR RIGHT.
IF THEY OWN THEIR BUILDINGS OR THEIR RENT, THEIR RENT'S NOT REFLECTED HERE.
SO THAT IS JUST FOR, YOU KNOW, THE DETAIL INFORMATIONAL PURPOSES SO THAT, SO THAT YOU CAN SEE WHY, WHY WE'RE COMING FOR THIS ASK.
IT IS, WE ARE, WE'RE DOING A LOT IN HOUSE.
UM, I SPOKE TO ROSIE THE OTHER DAY TO CONFIRM WE'VE, WE MOW THE FOOTBALL FIELD, THE, THE ONE THAT'S THE, STILL THE NATURAL FIELD.
UM, WE MOW THAT ONE ON OUR OWN SO THAT WE DON'T CONTRACT THAT OUT.
I'VE REDUCED THE NUMBER OF MOWINGS AT THE ACADEMY FOR THIS YEAR BY SIX, WHICH IS SAVING US ABOUT $7,500 ACROSS THE COURSE OF THE YEAR.
WE'RE LOOKING AT ALWAYS TO BE MORE EFFICIENT WITH THE FUNDING THAT WE HAVE.
UM, ROSIE AND HER STAFF IN-HOUSE CLEAN THE SYNTHETIC FIELD THAT REQUIRES CLEANING AND MAINTENANCE EVERY YEAR.
MOST SCHOOLS WOULD CONTRACT THAT OUT.
UH, WE DO A LOT OF IN-HOUSE PROJECTS JUST TO MAKE SURE THAT WE ARE NOT EXPENDING IN THIS WAY ANY MORE THAN WE HAVE TO.
BUT THE REALITY IS THAT A NINE BUILDING SCHOOL ON 26 ACRES IS PROBABLY THE MOST EXPENSIVE WAY TO RUN A K THROUGH 12 SCHOOL.
WE ARE VERY LUCKY TO BE ABLE TO WORK AND LEARN IN THAT ENVIRONMENT, BUT IT IS DEFINITELY NOT A COST EFFECTIVE WAY TO RUN, TO RUN A K THROUGH 12 EDUCATION.
KELLY, I WANNA GO BACK TO SOMETHING.
UM, YES, TAMMY SAID IT WOULD BE SUPER HELPFUL IF WE COULD ACTUALLY SEE THAT RENT LIGHT ITEM ON THIS.
'CAUSE I DON'T THINK THAT IS AN INSIGNIFICANT DETAIL, RIGHT? I MEAN, THERE'S, THERE'S A HUGE COST THAT THEY'RE PROBABLY PUTTING TOWARDS RENT THAT, AND ON TOP OF THAT, SPENDING 10.27, 10.38% OF THEIR BUDGET ON THAT.
SO I THINK IT'S, I THINK THAT'LL BE MORE REPRESENTATIVE.
UM, YES, AND YOU AND I TALKED ABOUT IT THE OTHER DAY, YOU KNOW, WHETHER OR NOT I CAN, I CAN GET THAT FOR YOU.
THE OTHER THING I'LL POINT OUT IS THERE'S, WHEN, WHEN YOU LOOK AT THE SALARIES, UH, FOR TEACHERS THAT AT PARTICULARLY IMAGINE, I CAN'T SPEAK TO MERIDIAN, I HAVEN'T LOOKED AT THEIR SCHEDULE LATELY, BUT, UM, THAT THOSE MONIES, UH, DO NOT GO TO, TO STAFF SALARIES THE WAY THAT WE PRIORITIZE HERE.
SO THERE ARE OTHER FUNDS FOR SURE ASSOCIATED WITH RUNNING THEIR SCHOOLS THAT, BECAUSE WHAT THAT'S GONNA LOOK LIKE IS, WELL, WHY DON'T YOU HAVE IT IF THEY HAVE IT? AND, UH, WE, WE DO WHAT WE CAN TO MAKE SURE THAT OUR STAFF IS TAKEN CARE OF FROM A, FROM A COMPENSATION STANDPOINT.
SO I DEFINITELY THINK THAT SOME OF THESE ARE CIP THINGS THAT I'M SURE THAT IS THE TOWN.
YOU KNOW, I MEAN, I THINK OUR BUILDING THINGS THAT ARE PROBABLY FALL INTO THE TOWN CIPI THINK OTHER THINGS AREN'T.
SO I THINK THAT'S WHERE WE NEED TO KIND OF DIVIDE IT UP.
I MEAN, I DEFINITELY THINK THE THINGS LIKE THE STABILIZATION OF THE STAIRS AND THE BUILDINGS ARE SOMETHING THAT, I MEAN, YOU COULD CORRECT ME IF I'M WRONG, WADE AND CASEY, BUT I THINK THOSE ARE PROBABLY THINGS THAT WE WOULD INCLUDE IN LIKE A LONG-TERM, UM, MAINTENANCE PLAN FOR THE SCHOOL THAT WOULD CONSIDER CIP.
BUT SOME OF THOSE THINGS I THINK ARE JUST LIKE MAINTENANCE, REGULAR MAINTENANCE ISSUES THAT SHOULD JUST GO IN THE MAINTENANCE.
WOULD YOU LIKE A STUDY ON THE DRAINAGE SINCE YOU ASKED ABOUT THAT? UM,
[01:15:01]
I'M JUST CURIOUS.I MEAN, I DON'T KNOW IF THAT'S SOMETHING THAT SHOULD BE DONE BEFORE OR AFTER.
I MEAN, I THINK IN THE LONG TERM, BUT IF THIS IS A SOLUTION THAT'S GONNA HELP WORK RIGHT NOW, I MEAN, I THINK PERSONALLY THAT THAT'S SOMETHING THAT IS MORE OF A CIP ISSUE, BUT I DON'T THINK LIKE THE LANDSCAPING THINGS AND THE, YOU KNOW, THE REPAIR OF THE AC, THAT TO ME IS MORE OF A ONGOING MAINTENANCE ISSUE.
WHEREAS THE THINGS LIKE THE, THE AC RE, UM, REPLACEMENT, WHICH WE'VE ALREADY PUT IN THIS, THE TOWN CIP AND THEIR BUDGET, THAT OBVIOUSLY IS A, YOU KNOW, SOMETHING THAT WOULD GO IN THE CIP BUDGET.
UM, BUT I DO THINK THAT MOVING FORWARD, I MEAN, AND MICHAEL AND I HAD A DISCUSSION ABOUT THIS, AND I KNOW HE'S NOT HERE TONIGHT, BUT HE'D SAID LIKE HE REALLY THINKS THAT WE SHOULD MAYBE HAVE, UM, LOOK AT MAYBE MORE LIKE AN MOU WHERE BETWEEN THE SCHOOL AND THE TOWN, THAT EXPLAINS KIND OF LIKE WHERE THESE THINGS FALL.
SO WE DON'T HAVE TO HAVE THIS CONVERSATION EVERY TIME THAT THERE'S AN ISSUE.
LIKE WHAT ARE THE RESPONSIBILITIES? WHAT THINGS ARE THE TOWN, WHAT IS THE TOWN RESPONSIBLE FOR PROVIDING TO THE SCHOOL VERSUS WHAT IS THE TOWN THE SCHOOL RESPONSIBLE FOR PROVIDING ON THEIR OWN OR FUNDING ON THEIR OWN? OBVIOUSLY THE BOTTOM LINE IS THAT THE TOWN IS TRANSFERRING MONEY TO THE SCHOOL ANYWAY FOR THE SUPPORT.
BUT I THINK FOR THE TRANSPARENCY, IT'S IMPORTANT TO HAVE MORE OF A DELINEATION.
I THINK THAT'S, UH, I THINK THAT'S GREAT.
AND I THINK THAT AS THE SCHOOL BOARD, YOU GUYS LEADING THOSE CONVERSATIONS AND, AND HELPING IN THE DIRECTION OF THAT WILL BE CRITICAL.
WHAT OTHER QUESTIONS? WHERE ARE WE ON THIS? CAN YOU GO BACK TO THE SCREEN WITH THE BREAKDOWN OF THE DIFFERENT ITEMS? MM-HMM
YOU, WHAT IS THE, UM, FOUNTAIN WALKWAY PAPER? WE HAVE SOME DAMAGE BACK THERE THAT HAS BEEN APPARENTLY NOT, JUST NOT TAKEN CARE OF, UH, OVER THE YEAR.
I THINK, I THINK ROSIE SAID IT HAD, THE DAMAGE HAD OCCURRED IN, I BELIEVE IT'S 15 YEARS NOW.
IT'S BEEN UNTOUCHED FOR 15 YEARS.
SO IT'S JUST BASICALLY LIKE PAVERS THAT HAVE SUNK? I THINK SO, YES.
JUST, UH, BUT IT'S SO NOT SOMETHING THAT'S AN IMPERATIVE.
IT'S NOT LIKE A PRIMARY AREA THAT'S, UM, YEAH, IT'S, IT'S BEHIND.
IT'S, IT'S, IT'S NOT LIKE THE CASES.
IT'S OFF ONE OF THE MAIN WALKWAYS.
AND WE DID HAVE TO REPAIR OUT OF OUR BUDGET, WE REPAIRED A LOT OF PAVERS WITH THE WATER MAIN BREAK LAST YEAR.
WE PAID FOR THE ENTIRE WATER MAIN BREAK THAT HAPPENED OUTSIDE THE BUILDING.
WE REPLACED THOSE PAVERS BECAUSE ONCE THOSE PAVERS BECOME LOOSE, THEY DO BECOME, UM, IT'S A HUGE SAFETY ISSUE.
LIKE WE, YOU KNOW, WE'VE HAD SOME PEOPLE ACTUALLY FALL THERE.
AND SO, I MEAN, LOOKING AT THIS FROM, FROM MY PERSPECTIVE, I WOULD SAY THE STAIRCASE STABILIZATION, THE AC REPLACEMENT FOR THE GYM, UM, AND POTENTIALLY THE MODULAR BUILDING STABILIZATION, IF THAT'S SOMETHING THAT NEEDS TO BE EVALUATED, I THINK THOSE TO ME ARE CIP ITEMS. BUT THE OTHER THINGS LIKE THE, UM, THE TREE REMOVAL, THE REPAIR OF THE AC UNIT, THAT'S MALFUNCTIONING TO ME, THOSE ARE THINGS THAT I THINK FIT INTO THE MAINTENANCE BUDGET.
SO WHAT IS THE ASK? I THINK THE ASK WOULD BE TO MOVE FORWARD WITH THOSE ITEMS THAT MS. RE HAS IDENTIFIED AND WITH THE UNDERSTANDING THAT AFTER THE SOIL STABILIZATION, SOME OF THOSE, UH, STAIRCASES ARE GOING TO HAVE TO BE REPLACED.
I VERIFIED WITH ROSIE TODAY THAT HER UNDERSTANDING WAS THE SAME AS MINE.
AND I DON'T THINK THE STAIRCASES, PARTICULARLY THE ONE THAT YOU SAW COMING DOWN TO THE, TO THE FIELDS, I DON'T THINK IT CAN BE SALVAGED.
IT'S IN THAT IT'S IN THAT BAD OF SHAPE, THAT BAD OF SHAPE.
WELL, I GUESS MY FEELING THEN IS I THINK BECAUSE WE'RE WORKING ON THE TOWN'S BUDGET AND WE'RE WORKING ON THE CIP BUDGET FOR THIS YEAR, UM, BECAUSE YOU GUYS HAVE DIFFERENT FISCAL YEARS, RIGHT? SO THAT IS A DIFFERENCE TOO.
SO WE'RE WORKING ON THE TOWNS BUDGET NOW.
THESE ITEMS WOULD PROBABLY, I THINK, GO INTO THE TOWNS CIP BUDGET OR THE SCHOOL ALONG WITH THE AC, WHICH WE ALREADY HAVE IN THERE FOR THIS COMING YEAR.
SO I THINK WE'D NEED TO GO BACK, UM, ON THE TOWNS BUDGET AND HAVE CASEY AND WADE EVALUATE WHERE THAT FITS IN AND IF WHAT THOSE, I'D WANNA ALSO SEE WHAT THE PROPOSED COST OF REPLACING THE STAIRCASE WOULD BE.
BECAUSE THAT WOULD BE A, YOU KNOW, A FAIRLY SIGNIFICANT ITEM.
AND THEN I, I WOULD LIKE TO EXPLORE, NOT IN THIS CONVERSATION, BUT EXPLORE WHAT A, UH, LANDLORD TENANT RELATIONSHIP WOULD LOOK LIKE FOR THE SCHOOL.
BECAUSE AS, AS TAMMY POINTED OUT, RIGHT, THE TOWN OWNS ALL THE BUILDINGS THE SCHOOL IS USING THE BUILDINGS MM-HMM
AND SO THERE'S, THERE IS THAT AMBIGUITY AROUND WHAT'S THE SCHOOL'S RESPONSIBILITY, WHAT'S THE TOWN'S RESPONSIBILITY, RIGHT.
IF IT'S A CLEAR CUT LANDLORD TENANT RELATIONSHIP, THEN IT'S USUALLY IT KNOW REGULAR WEAR AND TEAR RESPONSIBILITY
[01:20:01]
OF THE TENANT.AND ANY MAJOR IMPROVEMENT OR, YOU KNOW, BREAKAGE OR ANYTHING IS A RESPONSIBLE RESPONSIBILITY OF THE LANDLORD.
SO ALONG THOSE LINES, IT WOULD ALSO BE HELPFUL TO SEE WHAT SOME OF THE OTHER IB SCHOOLS ARE ARE SPENDING ON RENT.
YES, WE CAN, WE CAN PULL THAT FOR SURE.
THIS IS JUST TRYING TO GET AN, JUST TRYING TO GET AN APPLE TO APPLE COMPARISON.
SO DO WE NEED TO TABLE THIS TO GET SOME MORE INFORMATION? WHAT IS YOUR ASS TODAY? I'M, I'M LOST.
WELL, I MEAN, I THINK WE'RE AT YOUR DIRECTION IF, IF WE WANT TO, IF I KNOW THE TOWN HAS NOT PASSED THEIR BUDGET, SO IF YOU WANNA WAIT FOR THAT PROCESS TO OCCUR, WE CAN.
I MEAN, WE'RE NOT, WE'RE NOT MOVING ON.
WE'VE DONE, WE'VE DONE THE THINGS THAT WE NEEDED TO DO.
WE GOT RID OF THE TREES SO IT DIDN'T FALL ON ANYONE.
AND WE, WE ARE FIXING THE AC BUT I MEAN, WE'RE NOT MOVING ON ANY OF THESE MAJOR PROJECTS UNTIL WE WERE GIVEN THE GREEN LIGHT TO DO SO.
AND, AND I DO THINK THE CONVERSATION AROUND THE MOU IS WE'RE GETTING FORMALITY AROUND EVERYTHING.
I DO THINK WE NEED TO GET THAT YES.
IT'S WHERE IS IT AND HOW IT GETS FUNNELED.
SO IT'S JUST, IT'S AGAIN, IT'S JUST ONE OF THESE LIKE LEARNING CURVES OR, YOU KNOW, MOVING FROM BEING MM-HMM
THAT SCHOOL BEING UNDER THE TOWN AND BEING KIND OF MORE ON AN EQUAL FOOTING.
IT'S JUST, WE JUST HAVE TO WORK THROUGH THESE ISSUES.
SO I THINK THAT'S IMPORTANT, BUT, UM, I GUESS WHAT, WHAT MAYBE WHAT WE SHOULD DO FROM THIS, I DON'T KNOW HOW WE VOTE ON IT, IS TAKE THIS RECOMMENDATION THEN TO THE TOWN'S BUDGET PROCESS DOWN.
I DON'T KNOW IF THE TOWN, YEAH.
SO MY, MY ASK FROM YOU ALL AS THE SCHOOL BOARD IS TO DETERMINE WHETHER OR NOT THE PROJECTS ARE IMPORTANT.
AND SO I I THINK THAT THAT'S MY ASK IS THAT IT IT'D BE SEEN THROUGH A SCHOOL BOARD BOARD LENS.
UM, AND I KNOW IT'S VERY HARD TO SEPARATE THOSE TWO THINGS, BUT YOU ARE THE, YOU GUYS ARE THE REPRESENTATIVES FOR THE CHARTER HOLDERS, WHICH ARE THE, THE RESIDENTS OF, OF THE TOWN OF WESTLAKE.
SO, UM, THAT'S WHY I'M BRINGING THIS TO YOU SO THAT YOU'RE AWARE THAT WE ARE WORRIED ABOUT THE SAFETY ISSUES SURROUNDING THESE.
WE GOTTA, THESE PARTICULAR AREAS, WE GOTTA GET 'EM FIXED.
I THINK, I THINK WHAT I WOULD PROPOSE IS JUST ABLE THIS FOR RIGHT NOW IT WITH WADE ON THE TOWN SIDE, FIGURE ALL OF THIS STUFF OUT.
I THINK IN THE MEANTIME I'D MAKE A PUT IN THE MOTION, LET'S START WORKING THAT MOU TO TIGHTEN ALL THIS STUFF UP.
I, I THINK THE THING THOUGH THAT I, I, I DO WANNA BE CLEAR ON, RIGHT? WE WENT THROUGH A WHOLE SCHOOL BUDGETING PROCESS.
THIS IS WHAT WE NEED TO COME BACK A MONTH LATER WITH THINGS THAT WERE CLEARLY IN NEED DURING THAT BUDGETING PROCESS.
I'LL BE CANDID, IS A BIT FRUSTRATING, RIGHT? AND SO I RECOGNIZE THESE ARE THINGS THAT YOU JUST DID A WALKTHROUGH, THEY JUST BECAME DISCOVERED.
I DON'T WANT THIS TO BE A PIECEMEAL PROCESS, RIGHT? IF WE'RE GONNA GO TO THE TOWN AND SAY, HEY, WE NEED MONEY FOR SOME, SOME, SOME MAJOR RENOVATIONS.
I WANNA KNOW WHAT THAT STAIRCASE IS GONNA COST.
I WANNA KNOW ALL THE OTHER THINGS.
'CAUSE WHEN YOU START MIXING IN BROKEN FOUNTAINS AND BROKEN STAIRCASES, THOSE ARE TWO PRETTY DIFFERENT NEEDS WHEN IT COMES TO SAFETY AND, YOU KNOW, AND THE, AND THE BENEFIT OF THE SCHOOL.
SO I DON'T WANT, I UNDERSTAND THE FRUSTRATION.
I I DO, I PROMISE, I I'M FRUSTRATED TOO.
I WAS TOLD IN FEBRUARY THAT WE WERE GOING TO BE WORKING WITH SOMEONE ABOUT WHAT THE CIP NE NEEDS WERE.
SO, UM, I WAS SURPRISED WHEN I SAW, UM, THE PRESENTATION AND, AND WE'VE BEEN, YOU KNOW, WE'VE BEEN, I WOULD SAY PRETTY ACCOMMODATING.
I THINK WE APPROVED EVERY SINGLE SLA THAT CAME THROUGH THE BUDGET, YOU KNOW, THE BUDGET PROCESS THIS PAST YEAR, RIGHT? SO I THINK WE DIDN'T, WE DIDN'T HAVE ANY, WE, WE KEPT A, WE KEPT OUR BUDGET COMPLETELY STABLE, BUT THERE WERE, EXCEPT FOR, EXCEPT FOR THE 2% COLA, WE DIDN'T HAVE INCREASES.
THERE WERE, THERE WERE MOVEMENTS AND I THINK THERE WERE SERVICE REQUESTS.
SO JUST DIFFERENT THINGS THAT WERE, THAT WERE IN THE BUDGET THAT, THAT WE WENT THROUGH AND SAID, YEAH, BASICALLY.
AND ANYTHING, ALMOST EVERYTHING THAT WAS REQUESTED DURING THE BUDGET PROCESS, WE DIDN'T GET ANY OF THE SLAS.
UM, THEY DIDN'T COME THROUGH FOR OUR BUDGET.
I, I THINK IT'S IMPORTANT THAT YOU, YEAH, WE DIDN'T, WE DIDN'T HAVE THE SLAS NEVER MADE IT ARE, I GUESS YOU'RE TALKING ABOUT FISCAL YEAR 26.
WE DID NOT HAVE ANY SLAS IN THAT BUDGET.
AND WHEN WE CAME IN WITH FISCAL YEAR 27 BUDGET, IT WAS ALMOST COMPLETELY STABLE EXCEPT FOR THE 2% OLA.
WE DID SUBMIT ALL OF THESE ITEMS IN A CIP TO ACCOUNT STAFF MEMBER, AND THEY DID NOT MAKE IT TO THE CIP.
THAT WAS, THESE WERE, THESE WERE ALL SUBMITTED.
OH, WE, WE WERE TOLD WE WERE GOING TO BE WORKING WITH A STAFF MEMBER TO BUILD A-A-C-I-P AND THAT DIDN'T HAPPEN.
THERE WAS A DISCUSSION ABOUT A LOT OF THESE ITEMS. SO IT'S, IT'S OKAY.
AGAIN, THERE'S NO, THIS IS NOT ABOUT BLAME.
THIS IS ABOUT ASKING YOU GUYS AS SCHOOL BOARD TO CONSIDER WE PROJECTS, WE GOTTA TAKE CARE OF OUR, WE GOTTA FUND THIS.
I, MY PROPOSAL WOULD BE TABLE THIS, GET SOME
[01:25:01]
MORE DETAIL WORK THROUGH IT, WORK WITH THE TOWN SIDE.DOES THAT MAKE SENSE EVERYBODY? YEP.
PJ, KEVIN, MAKE, UH, CAN I GET A MOTION TO TABLE G FOUR? SO MOVED.
KELLY, WE'LL WORK THROUGH THAT WITH YOU AND MAKE SURE, BUT WE GOTTA GET THIS.
WE TOOK CARE OF G FIVE ALREADY.
[G.6. Discuss, consider and act regarding the Westlake Academy policy to prohibit diversity, equity, and inclusion activities as required by Texas Education Code 11.005.]
CONSIDER AN ACT REGARDING WEST ACADEMY OF POLICY PROHIBIT DIVERSITY, EQUITY, AND INCLUSION ACTIVITIES AS REQUIRED BY THE TEXAS EDUCATION CODE 1, 1 0 0 5.YEAH, THIS, WELL, WE DON'T HAVE ANY CHOICE IN THIS.
SO IT IS, THIS IS ONE OF THOSE COMPLIANCE PIECES AND IT'S REQUIRED BY TEXAS EDUCATION CODE 11.05 AND IT PROHIBITS ASSIGNING OR PERFORMING CERTAIN DIVERSITY EQUITY INCLUSION DUTIES ON BEHALF OF THE ACADEMY.
UM, IT HAS RESTRICTIONS ON PREFERENTIAL HIRING AS IT RELATES TO RACE, SEX, COLOR, ETHNICITY, UH, PROHIBITS POLICIES, TRAINING PROGRAMS OR ACTIVITIES REFERENCING SPECIFIED PROTECTED CHARACTERISTICS UNLESS REQUIRED BY STATE OR FEDERAL LAW.
UM, PROHIBITS REQUIRING OR GIVING PREFERENTIAL CONSIDERATION TO DIVERSITY STATEMENTS.
IT DOES PRESERVE THE TESS ALIGNED INSTRUCTION, RECOGNITION OF HOLIDAYS AND COMMEMORATIVE MONTHS.
STUDENT FREE SPEECH, LAWFUL STUDENT CLUBS AND EFFORTS TO ADDRESS ACHIEVEMENT GAPS.
AND IT REQUIRES THAT WE DISTRIBUTE THIS ANNUALLY TO OUR EMPLOYEES AND TO ANY CONTRACTORS THAT WE WORK WITH.
AND WE CAN BE FIRED IF WE DON'T DO IT.
THIS WAS JUST PASSED PRETTY, YEAH, THE 89TH SESSION.
SO, UM, WE'RE, SO WE'RE GETTING THAT POLICY IN PLACE THAT WE'RE REQUIRED TO DO ANY QUESTIONS ABOUT THIS.
CAN I GET A MOTION TO APPROVE THE WEST ACADEMY POLICIES REQUIRED BY TEC CODE 1 1 0 0 5.
[G.7. Approve Annual Certification of Compliance with Texas Education Code §39.008]
ANNUAL CERTIFICATION COMPLIANCE AT TEXAS EDUCATION CODE 39.008.SO THIS JUST IS US SAYING THAT WE'RE GOING TO DO EXACTLY WHAT THE LAST POLICY SAID AND THAT WE'RE GONNA BE IN COMPLIANCE WITH THAT AND WE HAVE TO DO THAT EVERY, AS OF RIGHT NOW, WE HAVE TO DO THAT EVERY YEAR.
JUST THE CERTIFICATION OF POLICY.
JUST THE CERTIFICATION POLICY, NOT THE POLICY.
JUST SAYING WE HAVE A POLICY AND WE'RE GOING TO FOLLOW IT.
QUESTIONS? CAN I GET A MOTION TO APPROVE THE CERTIFICATION COMPLIANCE FOR TEXAS EDUCATION CODE SECTION 39 DASH EIGHT AS PRESENTED? SO MOVED.
[H. EXECUTIVE SESSION]
NOW 6 28 AND PURSUANT TO THE PROVISIONS CHAPTER 5 5, 1 OF THE TEXAS GOVERNMENT CODE, THE TOWN, THE BOARD OF TRUSTEES WILL NOW ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN H ONE SECTION 5 51 DASH 0 7 1 CONSULTATION WITH THE ACADEMY ATTORNEY TO RECEIVE LEGAL ADVICE REGARDING MEMORANDUM OF UNDERSTANDING BETWEEN WESTLAKE ACADEMY, THE WESTLAKE ACADEMY FOUNDATION, AND H TWO SECTION 5 51 0.0741 DELIBERATION REGARDING PERSONNEL MATTERS TO DELIBERATE THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, OR PUBLIC OFFICER EMPLOYEE ANNUAL PERFORMANCE FEE FOR HEAD OF SCHOOL.WE ARE BACK FROM EXECUTIVE SESSION.
UM, THERE'S NOTHING WE NEED TO FOLLOW UP FOR EXECUTIVE SESSION.
[J. FUTURE AGENDA ITEMS]
WE'LL HAVE THE, UH, REPORT OF STAR RESULTS IN THE, AT THE OCTOBER MEETING, SO.AND, UH, WE DO HAVE A FOLLOW UP FROM JUST KIND OF A STAFF RECAP IS THE BUDGET INFORMATION AND HOW WE'RE GONNA HANDLE THAT WITH, WITH WADE IN THE TOWN AND MAKE SURE WE TAKE CARE OF SOME OF THOSE INITIATIVES.
IS THERE ANYTHING ELSE FROM COUNCIL? OKAY.
IS IT SEVEN 11? THE MEETING'S ADJOURNED.